Standard Work Template 2

Standard Work for Providing Fellow Information to HR Last updated: 04/04/17 Owner: Pam Sprouse Performed By: Grants Administrator (or Designee) Version: 1.0 Revised by: Pam Schaefer / Mike Danzi Trigger: Receiving Fellow Name to receive Stipend Standard Work Outline

SE Picture Major Step Details Importance Time (unit) Q Health System and Academic HR Fellowship Computers should have an icon on requests are 1 Open SysAid. the desktop. Otherwise use: generated through SysAid Help Desk Software SysAid Requests. HR Fellowship Select Submit a requests are 2 Request. generated through SysAid Requests.

Fully filled in version to the right as it To provide HR the looks on-screen. Subsequent steps Fill in SysAid necessary requests outline how to fill out and pictures 3 Request Details and respective are modified to display appropriate form. information needed information (not necessarily as it will to fulfill requests. display on-screen).

Select “OneHR” from the first dropdown. Select “PostDoc Fellows” from the second dropdown. Appropriately Fill in Category Select “Hiring” from the third identify the section of SysAid dropdown. Fellowship request 4 Request Details to HR (will ensure form. Note that once you select the third proper routing and dropdown, the Request Detail form processing). will modify itself for this specific Request.

of 3 Notify HR to Select appropriate department of Fill in Users appropriate which the fellow will reside. Department residing fellowship 5 section of SysAid department; avoid Not the department that is funding, Request Details confusion toward if the residing/funding departments form. where fellow will are not the same. function. To provide HR the specific details for necessary requests Enter description for fellowship and respective request to indicate to HR which information needed items are needed and provide to fulfill requests. necessary input information. Follow specific Request Items: Offer Letter, order for Background Screen, and DS-2019 (if Information needed). Required by HR, as this matches the Fill in Description Information required by HR: entry into Workflow section of SysAid Fellow Name 6 exactly and will Request Details PTAO for Background Check allow easy entry. form. Address (if not on CV) Phone number (if not on CV) Note: Is Fellow Research or Clinical: If the Postdoctoral Dates of Appointment Fellow Stipend Duties (or attach separate Word file) Checklist is filled Supervisor out in its entirety, Stipend Name it will contain all of Base Stipend Annual Amount the information Supplemental Amount (if any) required by HR and Fellow's CV (attach) you can forego re- typing it into the SysAid text field. 7 Attach Attach the Postdoctoral Fellow To provide HR the Postdoctoral Stipend Checklist, Fellow’s CV, and necessary Fellow Stipend Offer Letter Duties. information to Checklist, CV, and complete requests. Offer Letter Duties documents to

of 3 SysAid Request.

To ensure the request is Submit SysAid 8 submitted to be Request. processed / addressed.