Rotary District 5960, Inc

Rotary International meeting at which you wish to present your awarded, still with the limit of $5,000 maximum match grant application to the full committee. per contributing D-6250 club. District 6250 2. In addition to the Grant Application document you should include: District Grant a.) Copies of estimates/price quotes from Project Locale all vendors to support your budget b.) Signed letters of commitment or D-6250 District Grants can be implemented within or Quick Reference Guide participation from presidents of all outside the boundaries of D-6250… anywhere in the partnering Rotary clubs world. While a Host Partner is not required by TRF for c.) Signed letters of participation from all out of district projects, the D-6250 DGS reserves the 2013-2014 other non-Rotary partners right to require a Host Partner for any given project. Not 3. When your mentor is satisfied that your grant the least of the considerations for this decision will be Qualifications & Prerequisites Application is complete, your mentor will demonstrable Rotarian participation in the project. distribute it electronically to the full DGS. This 1. To qualify, one or more member(s) of your club must be done no less than 5 days before the must attend a Grant Management Seminar meeting at which you wish to present your (GMS) for the Rotary Year pertaining to the grant Application. Note: Projects should respect the needs and wishes of grant. 4. At the DGS meeting you and/or your mentor the receiving community. Projects require direct 2. Your club President and President-Elect (in will present the project to the DGS during the involvement of Rotarians through their assessment of office at the time of the GMS) must sign The open session. You may be asked questions community needs, establishment of a committee of at Rotary Foundation Memo of Understanding and may be offered suggestions regarding least 3 Rotarians to oversee expenditures and oversight (MOU) and D-6250 Addendum to TRF MOU. implementation of the project. If satisfied, the of funds, implementation of the project activities, 3. Your club must be current on reporting for committee will move the project to the “closed provision of evidence of community involvement and any and all of your open and completed session” (DGS committee members only). ownership, coordination of all participant activities, grants. 5. During the closed session the DGS will review promotion of the project and reporting. 4. Your club must submit a District Grant the project. It will be approved, approved with Proposal (DGP, or “Proposal”) to your contingencies, or declined. assigned D-6250 DGS mentor for review. Your 6. After the DGS has taken action you will be District Governor-Elect: Dean Ryerson___ mentor will help you prepare the Proposal for notified about the necessary action you need to the District Grants Subcommittee (DGS) take to receive your grant dollars and the Contact: [email protected] 608-827-9095 or 715- proposal review meeting. required receipt requirements prior to receiving 459-1892 those dollars. You MUST submit receipts for EVERY expense. No expense will be accepted DRFC: ______Joe Ruskey______D-6250 District Grant Process without receipt. 7. A progress report must be submitted to your Contact: [email protected] mentor every 6 months, commencing from the Having met all of the prerequisites for a D-6250 District 608-326-4324 Grant, your Proposal will be reviewed by the DGS at its date approved, until the project is completed and the final report is received and accepted by May meeting. If the Proposal is approved, it will be Notes: ______included in the D-6250 spending plan. The spending your mentor and the DGS Chair. The final report for your project must be submitted to plan will be submitted to TRF for approval. Once the D- ______6250 Spending Plan is approved by TRF, your club can your mentor and the DGS Chair within 60 days of project completion. submit a District Grant Application. Note: Do not start ______the proposed project until APPLICATION APPROVAL is obtained. ______D-6250 DG Funding Guidelines Examples of eligible project elements can be found in ______the instructions of the District Grant Proposal/Application Only cash contributions from D-6250 clubs will be matched dollar for dollar by D-6250 with District form. District 6250 is grateful for Future Vision Pilot District Designated Funds (DDF). $500 is the minimum district 5960 in providing much of the material for this brochure. Step by step: participation level for a district grant and the maximum match for a single club on a single project is $5,000. By 1. Review your District Grant Application with including additional D-6250 clubs as project partners, your mentor at least 10 days before the DGS the maximum D-6250 project match of $14,500 could be D-6250 Rotarians from the primary D-6250 GG Funding Guidelines International Partner club who will serve as Rotary International project contacts and accept reporting Only cash contributions from D-6250 Rotary clubs will responsibility. be matched dollar for dollar with D-6250 District District 6250 Designated Funds. Due to the limited amount of DDF available, Global Grants will be competitive in D-6250 Global Grant and it is recommended that you apply early. D-6250 Global Grant Proposal & Application Process You can partner with other Quaified Future Vision Clubs Quick Reference Guide and Districts to increase the cash and DDF available for NOTE: Global Grant Proposals and Applications are a project. TRF will match all FVP Club Cash on a .5 / 1 completed online via the Rotary International web ratio and all FVP District DDF on a 1 / 1 ratio. The 2013-2014 site. minimum match request they will consider is $15,000 U.S. and up to $500,000 with additional levels of Qualification & Prerequisites 1. Log into www.Rotary.org Member Access using your competition and TRF approval applied beyond a TRF email address and password. award of $50,000. 1. To qualify your club must meet the same 2. Select Future Vision Pilot Site. Qualifications & Prerequisites as 1-3 in District 3. Under Global Grants, Proposal, select Create a New Please review the Global Grant Life Cycle on the Rotary Grants on the flip side of this guide. In Proposal International Future Vision link for more information. addition: 4. Use the list of Resource Links on the right side of 4. You must have a Host Partner. the screen to answer many of your questions before 5. Your Host Partner club and district must also and during the process. Also talk to your mentor. be qualified under the TRF Future Vision plan. 5. Before you hit the Submit button, your mentor must District Governor: __Dean Ryerson______6. Reminder: another prerequisite is that your bring the proposal to the DGS for review and club must be current on reporting for any approval. You, the proposal writer, are the only Contact: [email protected] 608-827-9095 or 715- and all of your open and completed grants. person who is able to see your proposal on line. 459-1982 You should save or print a PDF copy of your proposal then email or fax it to your mentor. DRFC: ______Joe Ruskey______D-6250 Future Vision Global Grant Requirements 6. After the DGS approves the proposal you will Submit it to TRF for their review and approval. Contact: [email protected] 1. Your project must result in a minimum TRF 7. When TRF approval is given, you can begin the 608-326-4324 match of $15,000, i.e. $35,000 project. This is Global Grant Application Process using the same based on the TRF match of .5 / 1 of Rotary process as before but select Global Grant Notes: ______Club cash and 1 / 1 match of DDF. Application instead of Proposal. Use your mentor 2. You must have a Host Rotary Club or District for assistance. ______Partner in the district where the project will be 8. Complete all sections of the application with the help implemented. of your mentor if necessary. ______3. If grant is accepted a separate checking 9. When finished, provide copies of all sections of your account must be created in order to manage application to your mentor just as you did with the ______the grant funds. proposal. Your mentor will submit the application to 4. The project must align with at least one of the 6 the DGS for approval. ______Rotary International areas of focus: 10. After the DGS approves the application you will a. Peace & Conflict Resolution need an electronic signature from the host project District 6250 is grateful for Future Vision Pilot District b. Disease Prevention & Treatment contact. If the host district is contributing DDF, their 5960 in providing much of the material for this brochure. c. Water & Sanitation District Governor and District Rotary Foundation d. Maternal and Child Health Chair must also provide electronic signatures. Then, e. Basic Education & Literacy you, the D-6250 District Governor and District f. Economic & Community Development Rotary Foundation Chair will also provide electronic 6. The project must respect the needs and wishes signatures. of the receiving community. 11. Now, you can submit the application to TRF for 7. You must work with a D-6250 DGS Mentor approval. during the GG Proposal and GG Application process. 8. You must form a committee of at least 3