The Role of the Department Chair in Faculty Development - Minutes

Date: Wednesday, May 9, 2007 Time: 9:00-10:30am Place: Kaka΄ako, MEB 314

Present: M. Berry, P. Blanchette, R. Harrigan, S. Lozanoff, J. Maddock, M. Mau, R. Rudoy, D. Takanishi, E. Tam, A. Theriault, K. Ward, J. Yates

Guests/Alternates: E. Hishinuma (for N. Andrade), K. Masaki, R. Weirather, K. Yamaga (for D. Gubler)

Agenda Item Process Outcome Roles and Responsibilities of Distributed Roles and responsibilities documents distributed. M.D. program Department Chairs objectives distributed.

To be distributed R. Harrigan announced that cards with medical education objectives will be distributed to all Department Chairs in preparation for LCME Accreditation Review.

Annual Faculty and Chair Reports Discussed L. Tam requested to open up Annual Faculty Reports online starting July 1 (beginning of academic year). Keep reports open all year long. L. Matsuzaki to work with IT to try to get this done for 2007-2008 report. 2006-2007 report to be made available online soon.

S. Lozanoff and M. Berry brought up that a few senior, tenured faculty refuse to complete their faculty report as it is not a requirement in their contract. Currently, there is no consequence for tenured faculty who do not complete a report.

Clarify contact hours (example: # of contact hours per week, # of weeks, # of students per class session). Richard Kasuya to help clarify contact hours for medical student teaching. Teaching contact hours need to be in a format that others in the University can understand and for Chairs to determine productivity of their faculty. Currently there are discrepancies in how faculty report contact hours. Instructions on contact hours on 2006-2007 Faculty Report site to be 651 Ilalo Street, Medical Education Building Honolulu, Hawai‘i 96813-5534

An Equal Opportunity/Affirmative Action Institution revised for clarification. Promotion and Tenure Distributed Sample departmental criteria document distributed.

Discussed S. Lozanoff inquired about the role of the school’s Appointment, Promotion and Tenure Committee to the Dean. The APTC is an advisory committee to the Dean.

R. Harrigan advised that faculty review their application with their Chair, herself, and the Dean to assure that they are on the right track and everyone is in agreement before the faculty moves forth with his/her application. We do not know what the next Dean’s expectations for promotion and tenure will be, best to check with the Dean before moving through application process.

UH Promotion and Tenure Criteria includes “J” and “M” faculty categories under the same criteria for Instructional (“I”) faculty. The BOR Policies Section 9-2 states the minimum qualifications for each faculty category and faculty rank (such as “I”, “J”, and “M”). There are problems with rigid classifications of “I”, “R”, “M”, and “S” faculty categories for those faculty who perform multiple duties/roles.

BOR Policies Section 9-2 states the following regarding Non-Compensated Faculty Positions (including Clinical Faculty): “Appointment to this category of non-compensated academic personnel will follow the regular faculty appointment review process and can be utilized by any unit in the University subject to the “Guidelines for Employing the Adjunct Faculty Series.”

The following faculty may be converted to tenure-track positions (per the UHPA Contract – Article XIII. B.): permanent, 100% G-funded faculty and faculty who are funded an average of 75% through G- funds for 7 consecutive years.

There is no clinical-educator track being pursued at this time. Post-Tenure Review Distributed Sample departmental criteria document distributed.

Discussed There is a lack of consequence for faculty who do not meet post- tenure review expectations. Mentoring Distributed Sample mentoring program/activities distributed. Electronic version of document to be distributed via email.

AAMC medical school mentoring program and leadership development website link provided.: http://www.aamc.org/members/facultydev/start.htm

Chairs should work with their Associate Chairs and other senior Discussed faculty to coordinate mentoring programs for their faculty. Faculty Orientation Discussed Faculty need to be encouraged to obtain a UH username/password. Chairs should go over their teaching, research, service, (clinical) expectations, % of effort assigned to each; PNF; mentoring opportunities, promotion and tenure preparation; annual faculty reports, contract renewal. Other Distributed Sample succession plan distributed. Discussion Items Discussed Make up of recruitment committees for faculty positions.

Faculty retention

Teaching styles/techniques workshops

What is happening to department budgets per budget meetings with the Dean?

There will be a 40% retirement rate projected in 2011 across the university; need to figure out how to deal with this anticipated loss of faculty. Next Meeting To Be Discussed “M” vs. “I” criteria for promotion/tenure.

Continue to have Department Chair meetings, tentatively set for quarterly breakfast meetings to be called by R.Harrigan/L.Matsuzaki

Next meeting: Wednesday, August 15, 2007 (9:00-10:30am; Kakaako, Conference Room TBD)

Recorder: L. Matsuzaki / R. Weirather