FERPA Rules for Release of Student Information

Under the rules of the Family Education Rights and Privacy Act (FERPA) the only information permitted for release on any student (past or present) is directory information – excluding students who have requested their directory information be protected (“FERPA display”), in which case we may release no information.

These rules apply even if the information to be released is in the public domain from other sources or for other reasons.

If a student’s name does not appear on either “Currently Enrolled and On-Leave Students” or “Former Students,” then no information may be released on the student.

The categories of directory information are:

Name Postal addresses Email address Telephone number Date (month and day only) and place of birth Major fields of study [program and concentration or emphasis, if any] Classification (freshman, sophomore, etc.) [year in program] Enrollment status (full-time or part-time) [NOT active, on leave, or other status] Enrollment unit (A&S, Music, Kent School, etc.) [and department, if applicable] Residency status Participation in officially recognized activities and sports Weight and height of athletic team members [not for SPHIS] Dates of attendance [NOT active, on leave, or other status] Degrees and awards received Most recent previous educational agency or institution attended [not for SPHIS]

Student lists are updated each semester after every student’s PeopleSoft record is checked for a FERPA display. There is no current mechanism for automatic notification if a student’s FERPA display value is changed.

If, after our student lists are updated and published for the semester, a student submits a FERPA non-disclosure request, we are only obliged to remove the student’s information prior to the next scheduled update if so requested by the student or university administration.

There is no penalty or liability associated with such temporarily out-of-date lists.

of 2 The information in this document was provided by:

Sherri Pawson Records Officer & Office Manager University Archives & Records 400 Ekstrom Library University of Louisville Louisville, KY 40292 (p) 502-852-6674 (f) 502-852-6673 [email protected] http://library.louisville.edu/uarc

Received: February 8, 2010 And March 4, 2010 Published: March 5, 2010