<p> FERPA Rules for Release of Student Information</p><p>Under the rules of the Family Education Rights and Privacy Act (FERPA) the only information permitted for release on any student (past or present) is directory information – excluding students who have requested their directory information be protected (“FERPA display”), in which case we may release no information.</p><p>These rules apply even if the information to be released is in the public domain from other sources or for other reasons.</p><p>If a student’s name does not appear on either “Currently Enrolled and On-Leave Students” or “Former Students,” then no information may be released on the student.</p><p>The categories of directory information are:</p><p>Name Postal addresses Email address Telephone number Date (month and day only) and place of birth Major fields of study [program and concentration or emphasis, if any] Classification (freshman, sophomore, etc.) [year in program] Enrollment status (full-time or part-time) [NOT active, on leave, or other status] Enrollment unit (A&S, Music, Kent School, etc.) [and department, if applicable] Residency status Participation in officially recognized activities and sports Weight and height of athletic team members [not for SPHIS] Dates of attendance [NOT active, on leave, or other status] Degrees and awards received Most recent previous educational agency or institution attended [not for SPHIS]</p><p>Student lists are updated each semester after every student’s PeopleSoft record is checked for a FERPA display. There is no current mechanism for automatic notification if a student’s FERPA display value is changed.</p><p>If, after our student lists are updated and published for the semester, a student submits a FERPA non-disclosure request, we are only obliged to remove the student’s information prior to the next scheduled update if so requested by the student or university administration.</p><p>There is no penalty or liability associated with such temporarily out-of-date lists.</p><p>Page 1 of 2 The information in this document was provided by:</p><p>Sherri Pawson Records Officer & Office Manager University Archives & Records 400 Ekstrom Library University of Louisville Louisville, KY 40292 (p) 502-852-6674 (f) 502-852-6673 [email protected] http://library.louisville.edu/uarc</p><p>Received: February 8, 2010 And March 4, 2010 Published: March 5, 2010</p><p>Page 2 of 2</p>