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Committee of the Whole Meeting File 0540-30-0003 CITY OF POWELL RIVER COMMITTEE OF THE WHOLE MEETING TUESDAY, JULY 5, 2016 (3:30 PM) COUNCIL CHAMBERS, CITY HALL AGENDA 1. ADOPTION OF AGENDA 2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting 4 - 8 held June 14, 2016 3. DELEGATIONS 3.1 Ann Trousdale and Pierre Geoffray regarding the 9 - 17 Mosaic Mural Project at the New Library 3.2 CC Duncan, 4children.ca, regarding David Boulding 18 - 20 Presentation on FASD 4. CORRESPONDENCE 4.1 Letter dated June 13, 2016 from the Powell River 21 Regional District regarding their Solid Waste Management Plan Update Advisory Committee 4.2 Email dated June 23, 2016 from Sandra Tonn regarding 22 - 23 Backyard Burning Bylaw 4.3 Letter dated June 23, 2016 from Stephen Burke 24 regarding Request to Change R3 Use in Zoning Bylaw 4.4 Email dated June 23, 2016 sent on behalf of Paul 25 - 26 Martiquet, Medical Health Officer, Vancouver Coastal Health Authority, regarding Active Transportation Forum in Roberts Creek September 16, 2016 4.5 Letter dated June 24, 2016 from New Westminster City 27 - 33 Council regarding Request for Support of UBCM Resolution regarding Tenant Evictions Through Renovations 5. REPORTS 5.1 Report dated July 5, 2016 from the Powell River 34 - 37 Regional District Manager of Emergency Services regarding a Regional Community Wildfire Protection Plan Recommendations Status Update 5.2 Report dated July 5, 2016 from the Director of Planning 38 - 42 Services regarding Zoning Amendment Application 69 for Lots 1-32 Hemlock Street 5.3 Report dated July 5, 2016 from the Director of Planning 43 - 49 Services regarding Development Permit 187 for Exterior Façade Upgrades to A&W Restaurant 5.4 Report dated July 5, 2016 from the Director of Planning 50 - 72 Services regarding Primary Liquor License Request for That Sugar Vault at 105-4871 Joyce Avenue 5.5 Report dated July 5, 2016 from the Director of 73 - 75 Infrastructure regarding the Airport Runway Extension 5.6 Report dated July 5, 2016 from the Director of 76 - 79 Infrastructure regarding Transit Expansion Options 5.7 Report dated July 5, 2016 from the Director of 80 - 84 Infrastructure regarding Organic/Yard Waste Curbside Collection 5.8 Report dated July 5, 2016 from the Director of Parks, 85 - 87 Recreation and Culture regarding Automatic Door Openers at the Powell River Recreation Complex 5.9 Report dated July 5, 2016 from the Director of Parks, 88 - 90 Recreation and Culture regarding Naming of the New Outdoor Performance Theatre at Willingdon Beach Park 5.10 Report dated July 5, 2016 from the Chief Administrative 91 - 93 Officer regarding 2016 UBCM Ministerial Meetings Page 2 of 112 Recommendation: That the listing of proposed UBCM Ministerial meetings be submitted as confirmed. 5.11 Community Engagement Reports - Councillors 5.12 Action List dated June 14, 2016 94 - 97 6. UNFINISHED BUSINESS 6.1 Roundtable on Housing 98 - 104 Referred from Committee of the Whole, May 31, 2016 6.2 Social Housing Committee 105 - 106 Referred from Committee of the Whole, May 31, 2015 6.3 Response to Western Forest Products Forest 107 Stewardship Plan Referred from Committee of the Whole, June 14, 2016 Due to file size, the attachments referred to in the letter are not included in the agenda. They can be viewed at http://www.westernforest.com/sustainability/environmental- stewardship/planning-and-practices/our-forests/mainland- coast-forest-stewardship-plan/. 7. NEW BUSINESS 7.1 Association of Vancouver Island Coastal Communities - 108 - 112 Social Procurement Policy Committee - Councillor Southcott 8. MOTION TO GO IN CAMERA Recommendation: That following adjournment of this regular meeting, Council move in camera to discuss a labour relations matter and that the meeting be closed to the public on the grounds that the subject matters to be considered relate to matters covered by the Community Charter under Section 90(1) (c) labour relations or other employee relations. 9. QUESTIONS 10. ADJOURNMENT Page 3 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005 CITY OF POWELL RIVER Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, June 14, 2016 at 3:30 PM. PRESENT: Councillor R.G.W. Brewer, Chair Mayor D.J. Formosa Councillor M.J. Hathaway Councillor C.A. Leishman Councillor J.G. Palm Councillor K.G. Skadsheim Councillor R.R.D. Southcott (by phone) ALSO PRESENT: Mac Fraser, Chief Administrative Officer Chris Jackson, City Clerk/Recording Secretary Tor Birtig, Director of Infrastructure Services Patricia Wilkinson, Legislative Assistant Members of the Public Media Representatives 1. ADOPTION OF AGENDA Additions: New Business: 7.5 Graffiti Wall in Townsite 7.6 Rainbow Crosswalks Combine: Items 7.2 and 7.3 refer to the same topic. Moved and seconded that the agenda for the June 14, 2016 Committee of the Whole be adopted as amended. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting held May 31, 2016 Moved and seconded that the minutes of the Committee of the Whole meeting held May 31, 2016 be adopted. CARRIED 3. DELEGATIONS Page 4 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005 4. CORRESPONDENCE 4.1 Letter dated May 25, 2016 from Dave Hodgins regarding Solid Waste Disposal and Storage Councillor Brewer supported the concerns raised in Mr. Hodgin’s letter and asked that Council consider asking the Province to take remedial action and enforce Provincial guidelines at the region’s transfer site. By unanimous consent, consideration of a motion that a letter be sent to the Province asking that remedial enforcement action be taken that addresses the stockpiling of construction, scrap metal, and other solid waste at the region’s transfer site was referred to the July 5 Council meeting. By unanimous consent, the letter dated May 25, 2016 from Dave Hodgins regarding solid waste disposal and storage was received. 4.2 Letter dated May 27, 2016 from Western Forest Products Inc. regarding 2016 Forest Stewardship Plan, Public Review and Comment The letter dated May 27, 2016 from Western Forest Products Inc. regarding the 2016 Forest Stewardship Plan, public review, and comment was received. 4.3 Letter dated June 3, 2016 from the Honourable Mary Polak, Minister of Environment, regarding Conditional Approval of the Stage 3 Liquid Waste Management Plan The letter dated June 3, 2016 from the Honourable Mary Polak, Minister of Environment, regarding Conditional Approval of the Stage 3 Liquid Waste Management Plan was received. 5. REPORTS 5.1 Report dated June 14, 2016 from the City Clerk regarding 2015 Annual Report By unanimous consent, the report dated June 14, 2016 from the City Clerk regarding the 2015 Annual Report was referred to the July 7, 2016 Council meeting. 5.2 Community Engagement Reports - Councillors Councillor Hathaway reported on: • Ferry Advisory Committee meeting from June 1 • Catalyst Stakeholder meeting from June 1 • Pacific Coastal Golf tournament • Picnic in the Park Event delayed until September Page 5 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005 • Powell River Regional Wildfire Agreement Mayor Formosa reported on: • Island Coastal Economic Trust (ICET) attendance at the upcoming 10-year celebration as the “Decade of Regional Growth and Diversification; • The Coast FM discontinued the live Council question and answer program. Councillor Southcott reported on: • West Coast Endeavours efforts to obtain Provincial funding for affordable housing • BC Ambulance Service Conference Councillor Skadsheim reported on: • Ferry Advisory Committee meeting from June 1 By unanimous consent, staff is to confirm BC Ferries sponsorship of community events and report back at a July Committee of the Whole meeting. Councillor Brewer reported on: • Emergency Preparedness Fair • Sustainability Roundtable Event By unanimous consent, members of Council will seek out opportunities to participate in upcoming community events in order to meet and engage with the public. 5.3 Action List dated May 31, 2016 The Action List was reviewed. It was noted that a number of reports were due in June and would not be coming forward at this time due to staff resources assigned to address the increased volume of development applications and enquiries. By unanimous consent, staff was directed to revise timelines on the Action List and include a missed item from the December 17, 2015 Council meeting a report on a forest carbon scoping exercise for Millennium Park. 6. UNFINISHED BUSINESS 6.1 Community Engagement Event After Sea Fair - Willingdon Beach The Manager of Accounting Services arrived in the meeting. Councillor Hathaway reported that the tentative community engagement event Page 6 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005 planned for after the Sea Fair Parade will be delayed until September. Staff was directed to provide a report in August on options for community engagement, including block parties. 7. NEW BUSINESS 7.1 Presentation of the 2015 Statement of Financial Information (SOFI) Report By unanimous consent, the 2015 Statement of Financial Information Report was referred to the June 16, 2016 Council meeting. The Manager of Accounting Services left the meeting. 7.2 Expected Refugee Families and Provision of Bus Passes - Mayor Formosa Mayor Formosa introduced Dr. Roland Lewis, Chairperson of the Welcome Refugee Pentecostal/Baptist sponsorship group, who provided an update on the two Syrian refugee families arriving in Powell River the week of June 20, and spoke about the various refugee sponsorship groups in the region. Mayor Formosa introduced the idea of a welcome basket presented to the family along with a tour of City Hall. The basket would include items such as bus passes, complex passes, library card, pamphlets for local activities and services.
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