File 0540-30-0003
CITY OF POWELL RIVER
COMMITTEE OF THE WHOLE MEETING
TUESDAY, JULY 5, 2016 (3:30 PM)
COUNCIL CHAMBERS, CITY HALL
AGENDA
1. ADOPTION OF AGENDA
2. ADOPTION OF MINUTES
2.1 Minutes of Regular Committee of the Whole meeting 4 - 8 held June 14, 2016
3. DELEGATIONS
3.1 Ann Trousdale and Pierre Geoffray regarding the 9 - 17 Mosaic Mural Project at the New Library
3.2 CC Duncan, 4children.ca, regarding David Boulding 18 - 20 Presentation on FASD
4. CORRESPONDENCE
4.1 Letter dated June 13, 2016 from the Powell River 21 Regional District regarding their Solid Waste Management Plan Update Advisory Committee
4.2 Email dated June 23, 2016 from Sandra Tonn regarding 22 - 23 Backyard Burning Bylaw
4.3 Letter dated June 23, 2016 from Stephen Burke 24 regarding Request to Change R3 Use in Zoning Bylaw
4.4 Email dated June 23, 2016 sent on behalf of Paul 25 - 26 Martiquet, Medical Health Officer, Vancouver Coastal Health Authority, regarding Active Transportation Forum in Roberts Creek September 16, 2016
4.5 Letter dated June 24, 2016 from New Westminster City 27 - 33 Council regarding Request for Support of UBCM Resolution regarding Tenant Evictions Through Renovations
5. REPORTS
5.1 Report dated July 5, 2016 from the Powell River 34 - 37 Regional District Manager of Emergency Services regarding a Regional Community Wildfire Protection Plan Recommendations Status Update
5.2 Report dated July 5, 2016 from the Director of Planning 38 - 42 Services regarding Zoning Amendment Application 69 for Lots 1-32 Hemlock Street
5.3 Report dated July 5, 2016 from the Director of Planning 43 - 49 Services regarding Development Permit 187 for Exterior Façade Upgrades to A&W Restaurant
5.4 Report dated July 5, 2016 from the Director of Planning 50 - 72 Services regarding Primary Liquor License Request for That Sugar Vault at 105-4871 Joyce Avenue
5.5 Report dated July 5, 2016 from the Director of 73 - 75 Infrastructure regarding the Airport Runway Extension
5.6 Report dated July 5, 2016 from the Director of 76 - 79 Infrastructure regarding Transit Expansion Options
5.7 Report dated July 5, 2016 from the Director of 80 - 84 Infrastructure regarding Organic/Yard Waste Curbside Collection
5.8 Report dated July 5, 2016 from the Director of Parks, 85 - 87 Recreation and Culture regarding Automatic Door Openers at the Powell River Recreation Complex
5.9 Report dated July 5, 2016 from the Director of Parks, 88 - 90 Recreation and Culture regarding Naming of the New Outdoor Performance Theatre at Willingdon Beach Park
5.10 Report dated July 5, 2016 from the Chief Administrative 91 - 93 Officer regarding 2016 UBCM Ministerial Meetings
Page 2 of 112 Recommendation: That the listing of proposed UBCM Ministerial meetings be submitted as confirmed.
5.11 Community Engagement Reports - Councillors
5.12 Action List dated June 14, 2016 94 - 97
6. UNFINISHED BUSINESS
6.1 Roundtable on Housing 98 - 104 Referred from Committee of the Whole, May 31, 2016
6.2 Social Housing Committee 105 - 106 Referred from Committee of the Whole, May 31, 2015
6.3 Response to Western Forest Products Forest 107 Stewardship Plan Referred from Committee of the Whole, June 14, 2016
Due to file size, the attachments referred to in the letter are not included in the agenda. They can be viewed at http://www.westernforest.com/sustainability/environmental- stewardship/planning-and-practices/our-forests/mainland- coast-forest-stewardship-plan/.
7. NEW BUSINESS
7.1 Association of Vancouver Island Coastal Communities - 108 - 112 Social Procurement Policy Committee - Councillor Southcott
8. MOTION TO GO IN CAMERA
Recommendation: That following adjournment of this regular meeting, Council move in camera to discuss a labour relations matter and that the meeting be closed to the public on the grounds that the subject matters to be considered relate to matters covered by the Community Charter under Section 90(1) (c) labour relations or other employee relations.
9. QUESTIONS
10. ADJOURNMENT
Page 3 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005
CITY OF POWELL RIVER
Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, June 14, 2016 at 3:30 PM.
PRESENT: Councillor R.G.W. Brewer, Chair Mayor D.J. Formosa Councillor M.J. Hathaway Councillor C.A. Leishman Councillor J.G. Palm Councillor K.G. Skadsheim Councillor R.R.D. Southcott (by phone)
ALSO PRESENT: Mac Fraser, Chief Administrative Officer Chris Jackson, City Clerk/Recording Secretary Tor Birtig, Director of Infrastructure Services Patricia Wilkinson, Legislative Assistant Members of the Public Media Representatives
1. ADOPTION OF AGENDA
Additions:
New Business: 7.5 Graffiti Wall in Townsite 7.6 Rainbow Crosswalks
Combine: Items 7.2 and 7.3 refer to the same topic.
Moved and seconded that the agenda for the June 14, 2016 Committee of the Whole be adopted as amended. CARRIED
2. ADOPTION OF MINUTES
2.1 Minutes of Regular Committee of the Whole meeting held May 31, 2016 Moved and seconded that the minutes of the Committee of the Whole meeting held May 31, 2016 be adopted. CARRIED
3. DELEGATIONS
Page 4 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005
4. CORRESPONDENCE
4.1 Letter dated May 25, 2016 from Dave Hodgins regarding Solid Waste Disposal and Storage
Councillor Brewer supported the concerns raised in Mr. Hodgin’s letter and asked that Council consider asking the Province to take remedial action and enforce Provincial guidelines at the region’s transfer site.
By unanimous consent, consideration of a motion that a letter be sent to the Province asking that remedial enforcement action be taken that addresses the stockpiling of construction, scrap metal, and other solid waste at the region’s transfer site was referred to the July 5 Council meeting.
By unanimous consent, the letter dated May 25, 2016 from Dave Hodgins regarding solid waste disposal and storage was received.
4.2 Letter dated May 27, 2016 from Western Forest Products Inc. regarding 2016 Forest Stewardship Plan, Public Review and Comment
The letter dated May 27, 2016 from Western Forest Products Inc. regarding the 2016 Forest Stewardship Plan, public review, and comment was received.
4.3 Letter dated June 3, 2016 from the Honourable Mary Polak, Minister of Environment, regarding Conditional Approval of the Stage 3 Liquid Waste Management Plan
The letter dated June 3, 2016 from the Honourable Mary Polak, Minister of Environment, regarding Conditional Approval of the Stage 3 Liquid Waste Management Plan was received.
5. REPORTS
5.1 Report dated June 14, 2016 from the City Clerk regarding 2015 Annual Report
By unanimous consent, the report dated June 14, 2016 from the City Clerk regarding the 2015 Annual Report was referred to the July 7, 2016 Council meeting.
5.2 Community Engagement Reports - Councillors
Councillor Hathaway reported on:
• Ferry Advisory Committee meeting from June 1 • Catalyst Stakeholder meeting from June 1 • Pacific Coastal Golf tournament • Picnic in the Park Event delayed until September
Page 5 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005
• Powell River Regional Wildfire Agreement
Mayor Formosa reported on:
• Island Coastal Economic Trust (ICET) attendance at the upcoming 10-year celebration as the “Decade of Regional Growth and Diversification; • The Coast FM discontinued the live Council question and answer program.
Councillor Southcott reported on:
• West Coast Endeavours efforts to obtain Provincial funding for affordable housing • BC Ambulance Service Conference
Councillor Skadsheim reported on:
• Ferry Advisory Committee meeting from June 1
By unanimous consent, staff is to confirm BC Ferries sponsorship of community events and report back at a July Committee of the Whole meeting.
Councillor Brewer reported on:
• Emergency Preparedness Fair • Sustainability Roundtable Event
By unanimous consent, members of Council will seek out opportunities to participate in upcoming community events in order to meet and engage with the public.
5.3 Action List dated May 31, 2016
The Action List was reviewed. It was noted that a number of reports were due in June and would not be coming forward at this time due to staff resources assigned to address the increased volume of development applications and enquiries.
By unanimous consent, staff was directed to revise timelines on the Action List and include a missed item from the December 17, 2015 Council meeting a report on a forest carbon scoping exercise for Millennium Park.
6. UNFINISHED BUSINESS
6.1 Community Engagement Event After Sea Fair - Willingdon Beach
The Manager of Accounting Services arrived in the meeting.
Councillor Hathaway reported that the tentative community engagement event
Page 6 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005
planned for after the Sea Fair Parade will be delayed until September.
Staff was directed to provide a report in August on options for community engagement, including block parties.
7. NEW BUSINESS
7.1 Presentation of the 2015 Statement of Financial Information (SOFI) Report
By unanimous consent, the 2015 Statement of Financial Information Report was referred to the June 16, 2016 Council meeting.
The Manager of Accounting Services left the meeting.
7.2 Expected Refugee Families and Provision of Bus Passes - Mayor Formosa
Mayor Formosa introduced Dr. Roland Lewis, Chairperson of the Welcome Refugee Pentecostal/Baptist sponsorship group, who provided an update on the two Syrian refugee families arriving in Powell River the week of June 20, and spoke about the various refugee sponsorship groups in the region.
Mayor Formosa introduced the idea of a welcome basket presented to the family along with a tour of City Hall. The basket would include items such as bus passes, complex passes, library card, pamphlets for local activities and services.
By unanimous consent, this matter was referred to a future Council meeting for further deliberation.
7.3 Combined with 7.2
7.4 Public Art Gallery/Community Art Space
Mayor Formosa and Councillor Leishman introduced the idea of establishing a space upstairs from the new library for artists to present their work on a rotating basis.
By unanimous consent, staff was directed to provide an options report for use of the upstairs meeting space at the new library as a public art space by local artists on a rotating basis.
7.5 Graffiti Wall in Townsite
Mayor Formosa read a letter from Mr. Gus Lenis expressing concerns about the new graffiti wall in Townsite. Council discussed the original intent of the art project as deliberated at the April 6, 2016 COTW meeting and recent concerns
Page 7 of 112 DRAFT JUNE 14, 2016 Committee of the Whole Meeting Minutes File 0540-30-0005
raised by members of the public and local businesses.
By unanimous consent, staff was directed to work with land owners to address concerns raised by members of the public regarding the graffiti wall in Townsite.
7.6 Rainbow Crosswalks
Council discussed a recent email from Ms. Ann Nelson regarding rainbow crosswalks in support of Gay Pride Week, set for August 1 to 7.
By unanimous consent, staff was directed to provide an options report in July regarding painting crosswalks in rainbow colours such that safety standards are met and ensuring that the public and neighbouring businesses are consulted.
8. MOTION TO GO IN CAMERA
Moved and seconded that following adjournment of this regular meeting, Council move in camera to discuss a labour relations matter and a land matter, and that the meeting be closed to the public on the grounds that the subject matters to be considered relate to matters covered by the Community Charter under Sections:
• 90(1)(c) labour relations or employee relations; and • 90(1) (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality. CARRIED
9. QUESTIONS
Prior to adjournment the Chair received questions from the public regarding cancellation of the Mayor’s call-in show on Coast FM and the community art space at the library.
10. ADJOURNMENT
Moved and seconded that the meeting adjourn at 5:13 pm. CARRIED
CERTIFIED CORRECT: Chris Jackson City Clerk
The next regular meeting of Committee of the Whole will be at 3:30 pm on July 5, 2016.
Page 8 of 112 Proposed Mosaic Mural for Powell River Public Library
Introduction
For the new Powell River Public Library I have imagined “Tales Tell Stories”, a large 'stone painting' which depicts the story of story-telling throughout the passing of time in the territory we now call Powell River. It is a stone mosaic 25' in length representing on one side the oral tradition of story-telling as it was practiced for ages by the First Nation who lived here for thousands of years, and on the other side the written tradition brought into this land by the emigrants who arrived from Europe. It is meant to reconcile and to honour the various cultures and groups of people who, together, contribute to enrich this community and make it the special place we love.
Trying to represent other cultures is a challenging task, especially when attempting to symbolize abstract concepts like story telling. The very notion of story is different in an oral culture where language has to transmit all the important facts one needs to know in life. Stories are always charged with practical knowledge, like how to live harmoniously with the annual bounty the salmon brings. I have done my best to approach this subject and the cultural components it carries with respect for the sensitivities of the people who were here first and with whom I now share this land. I have debated long before deciding to use masks to represent Mink, Salmon, Woodpecker and Bear. I took some liberties here and they should be seen as a symbolic representation of the story told by the elder who is sitting on the log behind the masked dancers. They are to be seen as images created by the story just like Peter Pan is not a real boy in real life.
It is through our stories, the ways we share them together with our children, that we are building a strong future for our community. This work of Art is my homage to the diversity of cultures, the vitality of the people and the beauty of the land of my adopted home.
1 Page 9 of 112
About me
My name is Pierre Geoffray. I was born in France in 1960. I discovered BC in my twenties and immediately fell in love with it. The vast and seemingly infinite variation of the land reflected the diversity of the people within. I was compelled to come back over and over. I finally moved to Canada in 1998.
For the past 13 years, under the name Til'Art, I have worked in Powell River as a tile artist and tradesman. During that time, I have created more than 200 projects big and small and I have given each one the same degree of attention and care and successfully completed all of them.
In the course of my career, I have tried many styles and practiced many techniques using tiles and stones. Nearly all of my work is located in private homes around Powell River and surrounding islands but I also worked on some big projects in Comox, Vancouver and Victoria.
My most public and popular work “The Call” is located at Base Camp Coffee on Marine Avenue in Powell River.
2 Page 10 of 112
About Oksana
Oksana Gaidasheva is the visual artist who worked with me on the drawings. She will be involved further with the final scale drawings, editing and the making of the “book tornado”.
Originally from Belarus, she now resides in Vancouver. She has extensive experience designing and creating large scale art projects. For ten years she has worked with the School District of Burnaby organizing and supervising kids to put together murals on their school. She also works as a commission painter, doing canvasses and walls for individual collectors and businesses.
Last year she was an artist in residence in Mogan, Gran Canaria, Spain. She worked with a local NGO to put up a large mural in town and illustrate local children's books based on forest mythology. While there, she also painted biblical imagery on the walls of the local Catholic Church.
The “Book Tornado”
On the right hand side of the mural I have designed a “book tornado” escaping into the sky. Peter Pan flies out of that tornado. I thought of involving the local school children with the making of the colored tiles representing the flying books. Oksana has worked on similar activities with kids and is willing to lead that project.
Techniques
The mosaic will be mostly made of natural or synthetic stone tile with the eventual addition of porcelain or ceramic tile when the color cannot be found otherwise. Ceramic will also be used to create the books composing the 'book tornado'.
The technique used is unusual for a mosaic. Each tessera (mosaic piece) will be made to fit a specific shape. Contrary to most mosaics where the pieces are being used to color the base drawing, in this mosaic the characters, (humans, animal, trees, waves, etc) are being carved out of stone material. There are relatively few tesseras. There are on average 8 to 10 pieces per square foot, about 1800 pieces in the mosaic. Each tessera will be cut with a diamond band saw, fitted and adjusted with a grinder and if necessary etched for details using a hand-held engraver. It will then be glued with mortar onto the support and angled individually to create the illusion of depth. As a result the various plans in the mosaic will be perceived in 3 dimensions.
The mosaic is 25' in length. It is 9' high on the left side, tapering to 7' on the right.
3 Page 11 of 112
Palette
The Mosaic will be constructed mainly with stone tiles or synthetic stone. The color palette will be very 'organic' making use of the wide range of greens, blues and earth colors found in nature. Some accents like the salmon, the 'Book Tornado' and Peter's outfit will add a touch of bright color, mostly reds and gold. Some mirror pieces will add light to the water of the ocean.
Time frame
Based on previous work I have done, I estimate the work to represent about 2200 hrs of labour. It can be broken down to: 1200 hours of cutting, 800 hours of assembling, planning, creating templates, and 200 Hours for the drawings, scale drawings and etching. I will do the majority of the work with the regular contribution of one helper (mainly to cut the pieces) and of Artist, Oksana Gaidasheva, for the drawings, etc.
Allowing for some unforeseen and unavoidable “breakdown” of machinery, it is realistic to plan for a year between start and finish of this project.
4 Page 12 of 112
Conclusions
I started to think about this mosaic a year ago. The main concepts fell into place easily as often happens with really good ideas. I did a series of initial drawings of characters and general lay-out but could not get past the difficulties generated by the changing perspective. I wanted to look at the First Nation scene with the perspective of the salmon, from below, and move on to a view of the coast as seen by Peter from the sky. I was placing the kid with the book on the point of land in front of us and I could not make that work. The project sat for a long time. I was stuck. I knew it could work but it was not coming.
Months passed. I decided to call for help. I knew Oksana from her previous stay in the community so I rang her up. The first thing she did when she came was to move the kid to a small rock or island in the ocean by himself in the forefront of the picture and everything fell into place. I owe Oksana greatly for that! And I owe her for her marvelous fluid character drawings which soon replaced my own sketches. Working with Oksana is wonderful. One has to bow in front of such talent!
I am conscious this project is ambitious. It will be my biggest achievement as an artist so far. I have thoroughly studied the feasibility of the work and I am reassured that I have the skill and knowledge to carry it out. I am ready for this challenging adventure!
There will have to be a strong public support to help raise the funds necessary to make this mosaic the fantastic reality it has the potential for. If Powell River really wants it, this piece of art will still command the attention of our great grand-children. It will be one of those features of the town that the people of Powell River will remember from their childhood: the salmon coming into the bay, the elders welcoming them back, the children listening to the stories, Peter Pan flying high into the sky. It will evoke memories and create more stories to share for the generations to come.
Thank you.
5 Page 13 of 112
Construction details
The mural will be built of 8 panels that will be constructed separately. Each panel will be made of a ½” concrete backing board glued and screwed on a ½” sheet of plywood. The mosaic pieces will be glued onto the backing board with mortar. Most of the mosaic will be assembled in advance in the shop. The overlapping pieces between panels will be glued later on site.
The panels, ranging in size between 9' X 3' to 7' x 4’ will be easily transported into the library where they will be assembled. The final structure of ¾” plywood surrounded by a wooden/metal frame will be constructed on site and the panels will be glued and screwed into it.
6 Page 14 of 112
The remaining free tesseras will be mortared into place and the mosaic will be finished on the floor inside the library. The mosaic will be ready to raise on the wall. The total weight of the piece should approach 2.3 tons.
Cost
The total cost of the mosaic will be in the neighbourhood of $ 95,000. At this time it breaks down into:
Material cost estimate:
Shipping cost ------$ 1,000 Stone material (600 sq ft x $12) ------$ 7,200 Hardibacker ------$ 350 Plywood ------$ 700 Various mortar and grout ------$ 800 Frame ------$1,000 ______Total Material $ 11,050
Equipment cost:
Diamond Wire Saw ($6400 US) ------approx $8,000 CDN
Material for saws:
Blades (12 x $275) ------$ 3,300 Bearing (12 kits x $118) ------$ 1,418 ______Total Saw Material $ 4,718
Labour Cost:
Pierre (1500 Hrs x $35) ------$ 52,500 Helper (500 Hrs x $25) ------$ 12,500 Oksana (170 Hrs x $35) ------$ 6,000 ______Total Labour $ 71,000
7 Page 15 of 112
References
Pierre: - Denis Saint-Pierre's house in Mowat Bay - Ed Audet's house in Palm Beach - Base Camp Coffee on Marine Avenue - Bert Heeringa's house in Comox - Dwayne Nyhus's house on Butler Road
Oksana: - Mosaic* designed and helped install the Bonsor Skate Park outdoor mosaic mural (4'x30') in collaboration with local skate shop, the City of Burnaby, and the Bonsor Recreational Complex.
- Mosaic* in Burnaby, designed and assisted in installation of MJ Fox theatre's two storey mosaic mural in the theatre atrium. The mural is of a musical theme and was led and supervised by the ceramic artists Keith and Celia Rice-Jones. This is the project where in the art classes we would roll flat clay stars, like cookies, then fire and glaze them to make tile pieces to be incorporated in the mural.
- Worked for the Burnaby Art Gallery organizing children's art classes.
- Got half the David Livingstone Elementary school kids to beautifully paint their recycling centre, which is a shipping container.
- At the awesome Byrne Creek Secondary in Burnaby, with several art classes: a 32'x9' mural for the Centre of Communication area in the school.
- Painted on* the Bonsor Skate Park for the City of Burnaby, with several other mural artists.
- Yoga studio on Commercial Drive in Vancouver painted almost solid inside with murals picturing west coast forest and ocean imagery as well as yoga/India inspired motifs.
8 Page 16 of 112
Rough preliminary drawing of Pierre Geoffray’s Mosaic Mural Proposal for the new Powell River Public Library
25 ft x 9 ft (right side is 7 ft)
Page 17 of 112 Patricia Wilkinson
From: [email protected] Sent: June-29-16 6:39 AM To: Patricia Wilkinson Cc: [email protected]; [email protected] Subject: Committee of the Whole July 5
Hello Pat:
I understand the letter I sent to Mayor and Council dated June 16 is being addressed by Council at the Committee of the Whole meeting on July 5, 2016. Myself and member(s) of the FASD Steering Committee are willing to attend, be a delegation (if that was possible) or just available in the audience to answer any questions.
Sincerely,
CC Duncan Behaviour Management Consultant 4children.ca 604‐483‐9867 or Cell 604‐414‐8888
1 Page 18 of 112 ORIGINAL for FILING \ ~~~o <=> FILE NO. _....=...... !~~::J~~_.... 6814 Drake Street, Powell River, BC, V8A 3Yl [email protected] 604-483-9867 ACTION REQUIRED BY: C\'u\~ ~ ~J-\-cs ~"'\~~ LdT~ TO: Mayor and Council Date: June 16, 2016 ~~c...... Jc.... City of Powell River 6910 Duncan Street Powell River, BC, V8A IV4 I[ -g)~(G~OW~ k REDBYHAND Il inU U', JU N 1 8 2016 ~ !
Dear Mayor Dave Formosa and Council: l_CiT'C OF POWELL RIVER
Last September I invited Jeff Noble to speak about FASD in Powell River. As a result of meeting him I was introduced to David Boulding, a criminal lawyer in the Lower Mainland and one who realized he needed to serve his clients differently.
I invited David to Powell River initially to give a one day presentation this fall. However he told me what he did in Lillooet and directed me to Sarah Chandler, a Restorative Justice Advocate of significant standing having talked at the UN on the topic. Sarah's quote:
"In the fall of 2013, an ad hoc group of service providers in our community invited David Boulding to lead a series of events related to FASD and the law. Over three days, David met with service providers, emergency responders, key community leaders, secondary school students and chamber of commerce members, giving legal expertise, concrete examples and sound advice to assist individuals, agendes and communities to better support those among us who have been affected by this permanent brain injury. It is a testament to David's skills, knowledge and engaging style that, 8 months later, people are still talking about what we all learned from David. There is much enthusiasm in our community for building on the good work that he began with us. " I approached our FASD Steering Committee which includes FASD Key Worker s (Inclusion PR) and Tla'amin Nation, the Vancouver Coastal Health, S047, PRCYFSS and a Probation Officer with the idea of replicating the Lillooet experience in Powell River. Together we are arranging for David to talk with community members between September 21-23. These various groups will be students, parentslcareproviders, medicallmental health professionals and agendes, the TIa'amin Nation, the business community including the Chamber of Commerce, RCMP, lawyers and the general public. Each session will be directed to his target audience addressing their needs and/or areas of community engagement. He'll talk about the law including the consequences when ignoring the law; about consent and the criminal law and about how, as a community, we can help and support individuals affected by alcohol, including Fetal Alcohol Spectrum Disorders (FASD), and the impact it has on the lives of cbildren, youth, young adults and adults. Where businesses experience shoplifting, loitering and other problems urban youth and adults might get into. Does repeatedly reporting them to authorities really help? Ability to process, where and how community involvement can help individuals living with FASD etc by being their "external brain". Building relationships - prevention and support and looking at other ways of supporting those same individuals and coming up with different outcomes. For example many could be loyal,
Page 19 of 112 good working employees if given the opportunity.
A number of you attended Jeff Noble's presentation last year. We hope you are able to do the same this year once the various times and dates have been set for each group. In the meantime would the City of Powell River be in a position to support these events by covering the cost of advertising them in the upcoming fall issue of the Recreation Complex "Active Living Guide" ?
Please contact me if you have any questions or would like a group presentation. s~
CCDuncan Behaviour Management Consultant 4chiIdren.ca
Page 20 of 112 To: Mayor, Council, CAO, Clerk, Dir Infra, Leg Asst File: 0480-20-0001 Action: Clerk to add to July 5 COTW agenda
Page 21 of 112 Patricia Wilkinson
Subject: RE: Backyard Burning Bylaw
Begin forwarded message:
From: Sandra Tonn
Dear Mayor and Councillors,
A sincere thank you for all that you do and have done for Powell River citizens. I am extremely grateful for your work and accomplishments on our behalf. It is because you so obviously care about our city and the people in it that I write to you with the following concern and ask that you consider a change to Residential Backyard Burning Bylaw No. 1931, 2001.
As a person with a respiratory condition as well as allergies I can say from experience that Powell River is not an easy place to breathe despite the overall freshness and cleanliness of our air quality. For approximately eight months of the year I, and many people like me, suffer with general wood stove smoke in our neighbourhoods. This, at least, I can understand to a point as it is a means of heating a home (although stricter standards for wood stoves would be helpful). However, I strongly believe it is time the tradition of backyard burning be reevaluated--for many reasons including the health of our citizens, the impact on the environment, and safety. I believe the bylaw as it is written is a good one, however it is not followed and is not well enforced. In Cranberry, where I live, clouds of backyard burning smoke hover in in the air not only in April and November, but year round at any time of day or night, including on foggy days when there is little hope of it dissipating. People burn not only garden waste, but garbage as well. Even for those of us who are not physically affected by this practice it is extremely unpleasant. I've heard many new, young families in town comment on the practice with disbelief that it is allowed. Many cities have banned backyard burning outright, which is my suggestion. Doing so would only bring benefits. People will ideally compost garden refuse and/or bring it to the dump along with their garbage. We would be able to enjoy the outdoors, our gardening and go back to hanging out laundry in the early spring.
Personally, I spend much of April and November literally indoors with all windows closed. Both this April and last I had to leave Powell River to physically allow a break from the smoke. Even when there isn't a fire burning I am reluctant to go out for a walk or errand because one can take over the neighbourhood at any time, which seriously affects my ability to breathe and results in days of illness afterwards. When people ask me where I've been or how I've been I mention the smoke as a problem and am surprised at just how many people are also affected or know someone who is affected. I am concerned for the effects such smoke has on the lungs of young children and our large senior population. It seems many people and our environment pay dearly so that a few of us may continuing what today could be viewed as an uncivilized and unnecessary practice.
1 Page 22 of 112 I've lived in Powell River nine years, have purchased a small home planning to stay, and before I had this illness was extremely active in the community. I hope to fully regain my health, but sincerely hope I do not have to leave my home and community in order to do so. Thanks in advance for your serious consideration before November, if possible.
Sandra Tonn
5725 Logan Place 604-483-3509
2 Page 23 of 112 ec: Council, CAO, Dir of Planning, Bylaw Enforcement
File: 220‐01 June 23, 2016
City of Powell River Action: Clerk to add to July 5 COTW meeting 6910 Duncan St. Powell River, BC. V8A‐1V4
Dear Powell River city council,
I would like you to please consider upgrading R3 use in the zone as per zoning bylaw 2100, 2006 section 5.2.2
Which disallows an accessory building to be used as a dwelling.
This is in regards to my property @ 6358 Oak St. Lot 3 District lot 450 Block 16 New West District Group1 Plan 4533.
I have created a studio suite which was originally intended for a single mother and or a single person on Government assistance.
This matter has come to your attention because of complaints from a neighbor who could not get along with the current couple now renting the suite.
Thank you,
Stephen Burke.
Page 24 of 112 Malonie Shaffer
From: Hendricks, Susan [SC] [[email protected]] Sent: Thursday, June 23, 2016 9:21 AM To: Dave Formosa Cc: Mac Fraser; Ray Boogaards; Martiquet, Paul [SC]; Gram, Claire [VC];Lansdowne, Jolene [VC] Subject: VCH Invitation - Rural Active Transportation Forum
Sent on behalf of Paul Martiquet, Medical Health Officer, Coastal Rural
To: Dave Formosa, Mayor Mac Fraser, Chief Administrative Officer Ray Boogaards, Director— Parks, Recreation and Culture
We’d like to invite you to the MOVING BEYONDURBAN CENTRES:Active Transportation Forum, September 16, 2016.
As one of VCH’sHealthy Communities partners, we are excited to extend this invitation to join us in a robust, action- oriented conversation about active transportation in rural and semi-rural communities. We will be joined by international experts from Project for Public Spaces, the organizers of the Pro Walk, Pro Bike, Pro Place Conference being held in Vancouver the same week. We hope you willjoin us!
We welcome up to 4 people from your local government to participate. Please determine which staff and elected officials would be most appropriate to attend and have them register.
We would like to include community agencies in this event. Ifthere are community agencies that you partner with regarding active transportation, or that you would like to partner with, please send contact information to Marina: ma [email protected]
See poster below and the link to registration for further information: REGISTERHERE
Ifyou have questions, please contact Marina Stjepovic: [email protected]
1 Page 25 of 112 MOViNG BEYOID URBAN CENTRES: Active Transportation Forum
Roberts Creek, Sunshine Coast, BC September 16, 2016
Thisevent is free but registration Is REGISTER required and space is limited!
For more information, please contact: Marina Stjepovic, mannastjepovic@ hotmail corn
Vancouver._,. PUBLIC HeaLth 17 SPACES
Paul Ma rtiq uet, M.D.,C.M.,CCFP, MH.Sc,FRCP(C) Medical Health Officer, Coastal Rural Vancouver Coastal Health Authority tel: 604 886 5620, fax: 604 886 2250 P0 Box 78, Gibsons, BC,VON1VO
2 Page 26 of 112 To: Mayor, Council, CAO, Clerk Received June 24/16 File 0470-01 Action: Add to July 5 COTW Correspondence
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CITY OF POWELL RIVER
REPORT
File No. 0480-20-0001
DATE: July 5, 2016
TO: Mayor and Council
FROM: Ryan Thoms, PRRD Manager of Emergency Services
SUBJECT: Regional Community Wildfire Protection Plan Recommendations Status Update
RECOMMENDATIONS: That the report regarding the Regional Community Wildfire Protection Plan (CWPP) Recommendations Status Update be received.
That the applications to the UBCM for Strategic Wildfire Prevention Initiative (SWPI) fund to develop a FireSmart program for this region and for a wildfire mitigation fuel management prescription to support meeting CWPP recommendations be endorsed.
That the plan to develop a regional FireSmart program and wildfire mitigation fuel management prescription collaboratively with the Tla’amin Nation and the Powell River Regional District be endorsed.
That the plan for the Powell River Regional District to provide overall grant management for the project regional FireSmart program be endorsed.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendations. Mac Fraser, CAO
ORIGIN/PURPOSE: The intent of this report is to update Council on progress toward achieving the recommendations identified in the regional Community Wildfire Protection Plan (CWPP), and to request support to pursue further provincial funding to meet CWPP recommendations.
BACKGROUND: The Powell River Regional Community Wildfire Protection Plan studied the wildland urban interface fire concerns in Electoral Areas ‘A’, ‘B’, ‘C’, Tla’amin Nation, and the City of Powell River. At the December 1, 2015 meeting of the Regional Emergency Executive Committee, the Committee endorsed pursuing initiatives toward meeting specific recommendations contained within the CWPP regarding:
1. Vegetation Management, 2. Communication and Education, and
Page 34 of 112 Regional Community Wildfire Protection Plan Recommendations Status Report 2 of 4 July 5, 2016 ______3. Emergency Response.
STRATEGIC PRIORITY: The CWPP supports the City’s strategic priority of Sustainability. Climate Change Mitigation and Adaptation is a Powell River Regional District (PRRD) strategic priority. The CWPP is a priority in the Regional Emergency Service work plan.
EXISTING POLICY: The completion of the Regional CWPP is in keeping with the regional emergency preparedness initiatives undertaken by the three local jurisdictions.
ANALYSIS AND IMPACT: The following details the significant recent achievements toward meeting the CWPP recommendations:
1. Vegetation Management Pilot Project in Penticton Trails: Over a two-week period in March 2016, crews from the provincial Wildfire Management Branch (WMB) Powell River and Sechelt Fire Bases dedicated over 400 person hours to deliver a pilot vegetation management project on a portion of the Penticton Trails, showing forest fuel treatment appropriate for minimizing wildfire behavior in our coastal forest. The Penticton Trails site was chosen due to the results of the CWPP wildfire threat assessments that found the top priority area recommended for fuel treatment was: Located northeast of the City center, above Theodosia Avenue and east of Yew Kwum Place, in the popular forested area known as the Penticton Trails. This pilot project significantly reduced ground and ladder fuels in a 10-metre buffer along the trail edges over a 4-hectare area, producing a shaded fuel break. The project was promoted widely in the local print, radio, and social media. Signage was also erected in the treatment area so that recreational trail users will have their attention drawn to the fire mitigation pilot project, with the hope that this will have an ongoing education benefit.
The pilot project only treated a small portion of the Penticton Trails area, with the remainder of the forested area still in need of fuel reduction if there is to be a completed hazard reduction throughout the area. Local WMB staff has expressed an interest in potentially offering their crews again to assist with future vegetation management projects but could only offer this within a limited capacity, and therefore their assistance would not be sufficient to mitigate the identified hazard in a short time frame. There is the potential to apply to the UBCM for Strategic Wildfire Prevention Initiative (SWPI) funding to address the wildfire hazard in the remainder of this area. Unlike the CWPP grant, which required 50% local or ‘in kind’ funding, the SWPI Prescription and Operational Fuel Treatment grants can provide up to 75% and 90% respectively for eligible project activities, with the remaining project funding to come from local contributions. The next intakes for SWPI funding applications will be in the fall of 2016.
2. Communication and Education: The Penticton Trails pilot project was promoted widely in the local print, radio, and social media. Signage was also erected in the treatment area so that recreational trail users will have their attention drawn to the fire mitigation pilot project, with the hope that this will have an ongoing education benefit.
On April 27, 2016, the Regional Emergency Service and WMB staff jointly hosted a “wildfire mitigation for trail builders” workshop. This workshop was attended by City and RD parks crews along with representatives from numerous trails organizations including the BOMB squad,
Page 35 of 112
Regional Community Wildfire Protection Plan Recommendations Status Report 3 of 4 July 5, 2016 ______Forestry Museum, Chain Gang, the ATV club, and Western Forest Products. The workshop delivered a classroom session promoting best practices toward trail building and maintenance that reduces forest fuel loading. The workshop culminated in a visit to the site of the Penticton Trails pilot project area for hands on viewing of effective fuel mitigation work.
Further public information will be ongoing, including a wildfire prevention campaign in the current and upcoming editions of the Powell River Living magazine.
There is also the potential for a more comprehensive public education program through the most recent SWPI grant opportunity that can provide up to $10,000 for local governments and First Nations for community fire smart activities. This new program will fund fire smart education activities designed to encourage residents to take the lead in implementing solutions for wildfire prevention and safety on their own properties. This education for wildfire prevention and mitigation for private property owners is a significant new approach in BC.
The 2016 SWPI FireSmart program application guide identifies several eligible projects, including:
• Hiring and/or training a Local FireSmart Champion to develop and deliver fire smart education; • Conducting site visits and community assessments for private properties; • Organizing and holding a FireSmart day(s); • Developing a communications strategy and/or public information directly related to FireSmart activities; • Presenting the FireSmart Community Plan to a local government council or board or First Nation band council; • Amendments to Official Community Plans, Comprehensive Community Plans and/or land use, engineering and public works bylaws and policies which are specific to FireSmart activities; • Staff and contractor costs directly related to FireSmart activities; • Applicant administration costs directly related to FireSmart activities; • Applying for FireSmart Community Recognition status.
To be eligible for the SWPI grant, a community must have completed a CWPP that identifies local wildland urban interface fire concerns, and must have had a local representative attend a recognized FireSmart Community workshop. The Tla’amin Nation, City of Powell River, and PRRD are all eligible given the recent delivery of the regional CWPP and the attendance by the PRRD Manager of Emergency Services at a FireSmart Workshop in December, 2014.
Staff spoke spoke with provincial Wildfire Management Branch and UBCM staff who have indicated that this SWPI FireSmart grant program is expected to have another application intake again in the fall of 2016. As with the CWPP grant, a resolution from each respective Council, Legislature, and Board will be necessary prior to submitting a grant application. Unlike the CWPP grant, the SWPI Fire Smart grant can provide up to 100% of eligible project activities (the CWPP grant required 50% local or ‘in kind’ funding).
3. Emergency Response: The CWPP recommended the acquisition of a Regional District shared Sprinkler Trailer resource and provide sprinkler deployment training for all department members. Sprinkler trailers, commonly called Structure Protection Units (SPU), are mobile units designed to support firefighters protect structures and neighbourhoods in the immediate vicinity of a wildland urban
Page 36 of 112
Regional Community Wildfire Protection Plan Recommendations Status Report 4 of 4 July 5, 2016 ______interface fire. Most commonly SPUs are small trailers containing multiple types of light water delivery appliances, pumps, hose, and sprinklers that can be quickly deployed around properties, houses, decks, outbuildings, and even on rooftops to slow fire advance and prevent ignition from flying embers.
The PRRD was recently awarded $40,000 in funding from the Powell River Community Forest toward the purchase of a regional SPU. A Request for Quotes for production of the SPU was advertised with a closing date of June 10, 2016 and at the time of writing this report, submissions are being reviewed. Once the SPU is delivered training on its deployment will be offered to all fire departments within the region.
Conclusion: Work is currently ongoing toward meeting several of the 32 recommendations within the regional CWPP. The SWPI grant funding would significantly help toward meeting the vegetation management and public education recommendations within the CWPP. At its June 23, 2016 meeting, the PRRD Board endorsed the grant applications to the UBCM as well as the PRRD providing overall grant management. Endorsement from the Tla’amin Nation will also be necessary in order to pursue these grants as a regional collaboration.
FINANCIAL IMPACT: All current projects identified within this report are budgeted within the Regional Emergency Service’s 2016 budget. Pursuing the potential SWPI funding opportunities for further vegetation management and FireSmart public education would need to be allocated in the 2017 Regional Emergency Service budget.
STAFF TIME/INPUT: Approximately 70 hours of staff time has been dedicated to the elaboration of the CWPP initiatives identified in this report.
PUBLIC CONSULTATION: Engagement with trail users and the adjacent neighbourhood will be important prior to commencement to ensure awareness of the pilot project.
OPTIONS: 1. That Council support the recommendations as proposed. 2. That Council not support pursuing further wildfire mitigation funding at this time. 3. That Council provide staff with an alternative direction.
Respectfully submitted,
Ryan Thoms Manager of Emergency Services, Powell River Regional District
RT/pw
Page 37 of 112
CITY OF POWELL RIVER
REPORT
File No. 3360-20-0069
DATE: July 5, 2016
TO: Mayor and Council
FROM: Thomas Knight, Director of Planning Services
SUBJECT: Zoning Amendment Application 69 – Lots 1-32 Hemlock Street
RECOMMENDATION: That the request to rezone Lots 1-32, District Lot 450, Plan BCP47959 from a Compact Residential Zone (RM1) to a residential zone that permits secondary suites be denied.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation. Mac Fraser, CAO MF:pw
ORIGIN/PURPOSE: The intent of this report is to consider the request from Timberlane Estates Ltd. to rezone their existing 32-lot subdivision on Hemlock Street from Compact Residential Zone (RM1) to a residential zone that permits secondary suites.
BACKGROUND: A request was made by the applicant to the City in April, 2016 to purchase a rectangular parcel of land from the City zoned Parks and Playing Fields (PK) adjacent to the Timberlane Avenue Track. This request to purchase parcel was subsequently denied by Council. The purpose of this acquisition was to use this parcel for resident storage, primarily for the parking of vehicles owned by property owners within the 32-lot subdivision.
STRATEGIC PRIORITY: Consideration to amend the Zoning Bylaw in order to encourage increased density within single family residential areas is consistent with the City’s 2013 - 2014 Corporate Plan: Strategic Priority #2, Governance, Priority #3, Economic Revitalization Plan and, Priority #4, Sustainability.
EXISTING POLICY: The subject properties that make up this 32-lot subdivision are currently designated Urban Residential Low Density within the Sustainable Official Community Plan (SOCP) and zoned Compact Residential (RM1). The RM1 zone is intended for multiple family residential designation that includes townhouse, cluster housing or ground-oriented single family and
Page 38 of 112 ZA 69 – Lots 1-32 Hemlock 2 of 5 July 5, 2016 ______
compact housing in areas designated Suburban or Urban Residential. Given the increased density permitted in this multiple family designation for compact housing through a reduced lot area and width requirements, secondary suites are not permitted in the RM1 Zone.
ANALYSIS AND IMPACT: No letter of intent has been provided to ascertain the reasons for the need for secondary suites within this established subdivision nor has an appropriate residential zone been identified by the applicant. An assumption could be made that the reason is to increase potential sales of unsold lots through the added bonus of a "mortgage helper". For an appropriate residential zone, either the Single Family Residential Zone (R1) or the Single and Two Family Residential Zone (R2) would provide options. However, it is up to the applicant to provide the justifications and applicable zone in which to consider a possible Bylaw amendment. Planning Services staff must remain neutral in the presentation of facts as received as opposed to acting in the capacity of the applicant’s planning consultant.
In review of the request, staff cannot recommend support for secondary suites within this Compact Residential (RM1) subdivision for three reasons - two of which are based on decisions previously made by Council. The first was a decision by Council in February 2015 to defer consideration of a number of residential zoning amendments with regards to the R1, R2 and RM1 zones as put forward by the former Director of Planning Services. While the topic of secondary suites was one of the components to these amendments, Council agreed with the recommendation from staff to consider a more comprehensive rewrite of the entire Zoning Bylaw.
The second decision made by Council in May 2015 was with regards to a written complaint from a citizen regarding the construction of unauthorized secondary suites in two new residences in their RM1-zoned neighbourhood in Westview. The owner of the properties in question, a local developer, was contacted by the City and requested to bring the properties into conformity to the Zoning Bylaw. Rather than remove the secondary suites, the developer submitted an application for rezoning to amend the Bylaw to “allow secondary suites into properties zoned RM1”. This request was denied by Council.
Lastly, as outlined in the Background of this report, it is noted that the applicant applied to the City in April 2016 to purchase a parcel of land from the City zoned Parks and Playing Fields (PK) to use for resident storage, primarily for the parking of vehicles. Given that there already appears to be a parking issue within this 32-lot subdivision, the request to increase density through the addition of secondary suites would only compound the parking problem for both present owners and for those lots yet to be developed. Based on the foregoing, it is recommended that the request for secondary suites be denied.
FINANCIAL IMPACT: Approval to permit secondary suites within this established subdivision may provide minimal to negligible tax revenue to offset any rise in municipal servicing costs. While increased servicing costs (e.g. water, sewage treatment and road maintenance) may be distributed between a greater number of residential units, secondary suites - which may have double the number of "family members" compared to an existing single family residence, will not necessarily pay their fair share of municipal taxes for the services they require.
Page 39 of 112
ZA 69 – Lots 1-32 Hemlock 3 of 5 July 5, 2016 ______
STAFF TIME/INPUT: Approximately 5.5 hours has been spent by Planning Services staff to review both the SOCP and Zoning Bylaws, revisit previous reports that dealt with the request for secondary suites and liaison with the applicant.
PUBLIC CONSULTATION: Should a recommendation be made to consider secondary suites within this subdivision, then a public information process as prescribed by the Local Government Act will be required. This includes notice to adjacent property owners, concurrent advertisements in a local paper, placement of a Development Proposal sign and a statutory Public Hearing. A Public Hearing will be required prior to final adoption of the Bylaw amendment.
Should Council decide not to consider the request, there is no need to proceed further with a public consultation process.
OPTIONS: 1. That Council deny the request to rezone Lots 1-32, District Lot 450, Plan BCP47959 from a Compact Residential Zone (RM1) to a residential zone that permits secondary suites.
2. Approve an alternative recommendation.
Respectfully submitted,
Thomas Knight, MCIP, RPP Director of Planning Services
TK/tw Attachments
Page 40 of 112
ZA 69 – Lots 1-32 Hemlock 4 of 5 July 5, 2016 ______
Appendix A Site Area Map
Page 41 of 112
ZA 69 – Lots 1-32 Hemlock 5 of 5 July 5, 2016 ______
Appendix B Zoning Map
Page 42 of 112
CITY OF POWELL RIVER
REPORT
File No. 3060-20-0187
DATE: July 5, 2016
TO: Mayor and Council
FROM: Thomas Knight, Director of Planning Services
SUBJECT: Development Permit 187 – Exterior Façade Upgrades to A&W Restaurant
RECOMMENDATION: That Development Permit 187 be issued to facilitate exterior façade upgrades to the existing A&W Restaurant located at 4696 Joyce Avenue and legally described as Lot A (BH91707) Block 23 District Lot 5306 Plan 6578, subject to the following condition: a) Submission of detailed design drawings to the satisfaction of the Director of Planning Services.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation. Mac Fraser, CAO MF:pw
ORIGIN/PURPOSE: The purpose of this Development Permit is to allow for exterior façade upgrades to the existing commercial building to enhance the visual quality of the building exterior.
BACKGROUND: The building and grounds occupied by the current A&W have seen a number of minor changes to the building façade and freestanding signage over the years. In order to keep with the current corporate motif and fascia signage for A&W, the owners have applied to allow the exterior upgrades to be completed.
STRATEGIC PRIORITY: The request to consider issuance of Development Permit 187 to approve the exterior façade upgrades for the existing restaurant is consistent with the City's 2013 - 2014 Corporate Plan: Strategic Priority #3, Economic Revitalization Plan by promoting and developing community economic resiliency and vibrancy.
EXISTING POLICY: The subject property is designated as Uptown Mixed Use within the Sustainable Official
Page 43 of 112 DP 187 – A&W Façade Upgrade 2 of 4 July 5, 2016 ______
Community Plan (SOCP) and is zoned General Commercial (C1). Proposed changes to the exterior façade are also subject to Development Permit Area (DPA) #2: "Uptown Mixed Use" design guidelines. Under these guidelines, some of the main objectives of DPA #2 are:
a) strengthen the principal business district in Powell River; b) improve the appearance of buildings, landscaping and streetscapes; c) improve connectivity within the area and to the adjoining areas; and d) encourage efficient use of available land.
Overall, the proposed changes meet with the objectives of DPA #2 by primarily reinforcing and updating the commercial core of this area.
ANALYSIS AND IMPACT: The proposed façade upgrades are in keeping with the intent of the design guidelines of DPA #2 as outlined in the SOCP by improving the general appearance of the building. While the design does little to follow through with the guidelines' requirements to use local "West Coast" materials and encourage the use of wood products, staff recognize the importance of corporate branding whether a national restaurant chain (e.g. A&W, MacDonald’s), gas station (e.g. Shell, Esso) or bank (e.g. Scotiabank, Bank of Montreal). Overall, staff concur with the architect’s intent to create a visually-enhanced design with an articulated façade and improved fascia signage.
FINANCIAL IMPACT: There will be marginal increased taxation revenue for the City as a reflection of increased value of the property once all external façade improvements are completed.
STAFF TIME/INPUT: Approximately 4.5 hours has been spent by Planning Services staff to review various components of this Development Permit including all schedules and plans pertaining to the proposed façade upgrades and consultation with the applicants.
PUBLIC CONSULTATION: The staff report attached to the Committee of the Whole agenda will be available to the public and posted on the City’s website. There is no legal requirement for a formal public notification process as no variances are required in regards to this application.
OPTIONS: 1. THAT Council resolve to issue Development Permit 187 to facilitate exterior façade upgrades to the existing A&W Restaurant located at 4696 Joyce Avenue and legally described as Lot A (BH91707) Block 23 District Lot 5306 Plan 6578, subject to the following condition: a) Submission of detailed design drawings to the satisfaction of the Director of Planning Services;
Page 44 of 112
DP 187 – A&W Façade Upgrade 3 of 4 July 5, 2016 ______
2. Deny issuance of Development Permit 187 3. That Council approve an alternative recommendation with or without conditions.
Respectfully submitted,
Thomas Knight MCIP, RPP Director of Planning Services
TK/tw Attachment(s)
Page 45 of 112
DP 187 – A&W Façade Upgrade 4 of 4 July 5, 2016 ______
APPENDIX 1 Site Location
Page 46 of 112
DRAFT Page 1 of 3 APPENDIX 2
CITY OF POWELL RIVER DEVELOPMENT PERMIT 187
TO: WESTERN MORTGAGE DEVELOPMENT CORP. INC. 200 – 1687 WEST BROADWAY VANCOUVER, BC V6J 1X2 (PERMITTEE)
1. This Development is issued subject to compliance with all of the bylaws of the City applicable thereto, except as specifically varied or supplemented by this Permit.
2. This Development Permit applies to and only to those lands within the City described below, and any and all buildings, structures and other development thereon;
PID: 018-670-270 Lot A (BH91707) Block 23 District Lot 5306 Plan 6578 (the “LAND”)
3. The Land has been designated as a Development Permit Area in the City of Powell River Sustainable Official Community Plan Bylaw 2370, 2014, as amended.
4. The character of the Development Permit including the siting, form, exterior design and finish of buildings, structures and site shall be in accordance with the drawing numbered DP 187 (A).
5. Minor changes to the drawings that do not affect the general form and character of the siting, form, exterior design and finish of buildings, structures and site, may be permitted subject to the approval of the City.
6. The Land described herein shall be developed strictly in accordance with the terms, conditions and provisions of this Permit and by the remaining stipulations of the Zoning Bylaw.
7. This Development Permit shall lapse if construction is not substantially started within two (2) years of Council’s resolution regarding issuance of the Development Permit. Lapsed Permits cannot be renewed; therefore application for a new Development Permit must be made and approved by Council in order to proceed.
8. This is neither a Sign Permit nor a Building Permit.
Page 47 of 112 DRAFT Page 2 of 3 APPENDIX 2
AUTHORIZING RESOLUTION PASSED BY COUNCIL THE ____ DAY OF ______2016
ISSUED THIS ___ DAY OF 2016.
______City Clerk
AGREEMENT TO DEVELOPMENT PERMIT 187
In consideration of Council’s approval of this Development Permit and other good and valuable consideration, I/We, the undersigned, hereby agree to the terms and conditions of Development Permit 187 and acknowledge that we have read and understood it.
______Authorized Signatory
______Print Name and Title
______Date
Page 48 of 112 DRAFT Page 3 of 3 APPENDIX 2
DP 187 (A) Façade Upgrades
Page 49 of 112
CITY OF POWELL RIVER
REPORT
File No. 4320-50-0015
DATE: July 5, 2016
TO: Mayor and Council
FROM: Thomas Knight, Director of Planning Services
SUBJECT: Primary Liquor License Request - That Sugar Vault (105-4871 Joyce Ave)
RECOMMENDATION: That staff be directed to proceed with a public consultation process in accordance to Council Policy 196 – Public Notice & Public Input Requirements for Liquor License Applications.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation. Mac Fraser, CAO MF:pw ORIGIN/PURPOSE: The intent of this report is to consider a referral from the Liquor Control and Licensing Branch (LCLB) to permit a primary liquor license for a commercial space located in the Crossroads Shopping Centre. As part of this referral, the City is requested to consider whether to opt in and conduct a public consultation process in order to provide the LCLB with a Council resolution on the proposed liquor license.
BACKGROUND: To provide an opportunity for local governments to weigh in on the liquor license review process, the LCLB invites communities to opt in to an enhanced public consultation process. Through this mechanism, local governments have the ability to “opt in” or “opt out” of this process depending on the nature of the liquor license being requested. Many communities across British Columbia, including the City of Powell River, decided to take the LCLB up on its offer. To determine how to conduct this public consultation process, the City adopted Council Policy #196 Public Notice & Public Input Requirements for Liquor License Applications in 2003 (Appendix A).
STRATEGIC PRIORITY: Consideration of LCLB liquor license referrals and provision of a Council resolution is consistent with the City's 2013 - 2014 Corporate Plan: Strategic Priority #3, Economic Revitalization Plan.
Page 50 of 112 Primary Liquor Request That Sugar Vault 2 of 3 July 5, 2016
EXISTING POLICY: Council Policy #196 Public Notice & Public Input Requirements for Liquor License Applications provides direction on the process to engage the public for new or amended liquor-primary or food-primary licenses or winery license endorsements.
ANALYSIS AND IMPACT: The referral received from the LCLB identifies the intent on the part of the proponents, That Sugar Vault, to request issuance of a primary liquor license (Appendix B). The proponents intend to operate their business in the former Kane’s Sports Bar located in the Crossroads Shopping Centre.
In review of the proponent’s Letter of Intent and Business Plan, the proposal is to carry out what can best be classified as an “entertainment use”. The business features a combination of food service (e.g. appetizers and desserts) and casual entertainment (e.g. midweek dance lessons to 10 pm) to late night (live) entertainment use (Fridays and Saturdays to 2 am).
The proponent’s application to the LCLB and Business Plan were distributed to a number of individuals around Powell River including local residents located in and around Abbotsford Street. The proposal to hold late night entertainment has generated a number of emails and phone calls to the City from both area residents against the proposal and those in support of the proposal. A recent posting by the proponents on Facebook outlines the dates of four Special Occasion Liquor License events to be held in July in conjunction with local non-profits (Appendix C). This has only increased the level of angst amongst local residents and – by extension – even more emails and phone calls to the City. Residents are particularly concerned about the frequency of these liquor-focused events and feel that the holding of these Special Occasion Liquor Licenses is a “crafty way to circumvent the established liquor license review process”.
While Planning Services staff recognize the right of the proponents to operate a commercial business within a commercial shopping centre, the License Administrator of the City’s Business Bylaw has the ability to impose a number of conditions on businesses ranging from hours of operation to required security and established parking. At the time of writing, the License Administrator has yet to grant a business license to the proponents.
FINANCIAL IMPACT: The ability to assess the financial impact of this business on the City is, at this stage premature. Staff will be in a better position to provide clarity of potential costs prior to consideration of a Council resolution through comments received from a public consultation process.
STAFF TIME/INPUT: Approximately 26 hours have been spent by Planning Services staff to review background information, clarify details of the referral with LCLB staff and meet with the proponents and the public in order to draft this report.
PUBLIC CONSULTATION: A public consultation process will be carried out in accordance to Council Policy #196 Public Notice & Public Input Requirements for Liquor License Applications should Council decide to "opt in" to the process in order to ascertain the views of the public in regards to the liquor primary license request.
Page 51 of 112
Primary Liquor Request That Sugar Vault 3 of 3 July 5, 2016
OPTIONS:
1. That staff be directed to proceed with a public consultation process in accordance to Council Policy #196; 2. That staff be directed to forward the resolution to the LCLB to opt out of the public information process for this referral; 3. That Council provide staff with an alternative direction.
Respectfully submitted,
Thomas Knight MCIP, RPP Director of Planning Services
TK/tw Attachment(s)
Page 52 of 112
Appendix A
CITY OF POWELL RIVER COUNCIL POLICY 196
DEVELOPMENT SERVICES LIQUOR PRIMARY LICENSE APPLICATION PUBLIC CONSULTATION REQUIREMENTS
1. Scope This policy applies to local government resolutions required by the British Columbia Liquor Control and Licensing Branch (LCLB) for new and amended liquor-primary licenses and winery license endorsements.
2. Obtaining Public Input Prior to the adoption of a Council resolution, the City of Powell River will collect the opinions of stakeholders that may be impacted by the application via the procedure described herein.
2.1 Public Hearing and Report a) Council shall hold a public hearing for the purpose of public representation respecting the application. b) At the public hearing, all persons who believe that they or their interest in property is affected by the issuance or amendment of a license shall be afforded a reasonable opportunity to be heard or to present written submissions respecting the application. c) Minutes of the public hearing, containing a summary of the nature of the representations respecting the application that were made at the hearing, shall be prepared and maintained as a public record. d) Following the public hearing, a written report and recommendation shall be prepared by City staff for Council consideration.
2.2 Public Notice a) The City shall give ‘Notice of the Public Hearing’ including the purpose of the license application and all required information pursuant to s.94 of the Community Charter. b) The Notice shall be mailed or otherwise delivered at least 14 days before the public hearing to the owners and occupiers of all real property within the area that is the subject of the application and within a distance of 200 metres (660 ft) of the perimeter of the land subject of the application. c) One or more signs sized 2.4m wide by 1.2m high shall be posted by the applicant upon the subject land for not less than 30 consecutive days prior to the Public Hearing, in a location(s) determined by the City and in a form prescribed by the City but more or less conforming to Schedule C of Zoning Bylaw 2100, 2006.
Adopted: 27 May 2003 Amended/Reaffirmed: 30 September 2008
Page 53 of 112 Appendix B
Page 54 of 112 Page 55 of 112 Page 56 of 112 Page 57 of 112 Page 58 of 112 Page 59 of 112 Page 60 of 112 Page 61 of 112 Page 62 of 112 Page 63 of 112 Page 64 of 112 Page 65 of 112 Page 66 of 112 Page 67 of 112 Page 68 of 112 Page 69 of 112 Page 70 of 112 Page 71 of 112 Appendix C Advertised Events
Page 72 of 112 CITY OF POWELL RIVER
REPORT
File No. 7860-01
DATE: July 5, 2016
TO: Mayor and Council
FROM: Tor Birtig, Director of Infrastructure
SUBJECT: Airport Runway Extension
RECOMMENDATION: That staff is directed to continue with the design and installation to extend the existing Airport runway to 3,900 feet, in accordance with Council’s resolution of April 2, 2015, and that the $160,000 required in addition to the originally authorized $320,000 be funded from the Gas Tax Reserve fund.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation. Mac Fraser, CAO MF:pw
ORIGIN/PURPOSE: To review the detailed construction costs associated with a 300-foot runway extension and a 300-foot displaced threshold extension.
BACKGROUND: In 2015, Council approved a plan to extend the Powell River Airport runway from 3,600 to 3,900 feet for an estimated cost of $320,000. The additional runway length will increase the potential number of passengers on commercial flights by 1,380 per year.
The City contracted MMM Group Consultants to undertake the design of the extension. To extend the additional 300 feet the following improvements/changes are required:
• Re-grading of the graded strip at east end of the runway to conform with the grading requirements for runway strips; • Re-painting the entire runway to move the threshold and runway designation markings to the ends and to adjust the runway centerline markings to suit the new arrangement; • Moving the runway end and threshold lights at each end to the revised ends of the runway and relocating the Runway Identification Lights (RILS) at each end; • Lowering the two problem poles along Manson Ave by an additional 1 m; • Trimming trees directly under the runway 27 approach by approximately 1 m.
STRATEGIC PRIORITY: An airport runway extension at the Powell River Airport is consistent with the City's 2013-2014 Strategic Priorities: #3: Economic Revitalization Plan - The City will facilitate, promote and develop community economic resiliency and vibrancy #4: Sustainability - The City will be a leader in increasing our environmental, social/cultural and economic sustainability. Page 73 of 112 Airport Runway Extension 2 of 3 July 5, 2016
EXISTING POLICY: None.
ANALYSIS AND IMPACT: The extension of the runway was possible by using the 300 feet of existing pavement located behind the runway threshold. In the original cost estimate completed in 2014, there was no significant fill identified. The detailed design completed by the MMM Group identified a requirement to extend the runway strip at the ends of the runway as per Transport Canada Regulations. This additional 60 meters (200') is required as a run out for aircraft and resulted in the need for 28,000 cubic meters of fill. Due to the requirement, the cost estimate for the 300- foot runway extension has increased significantly.
Following the updated cost estimate, City staff worked with the consultant to determine other options available to extend the runway. A displaced threshold option was identified that will increase the take off run available for an aircraft. Currently, the take off run available is 3,621 feet; with the proposed extension of approximately 300 feet the new take off run available will be 3,905 feet. The runway length will not be increased but there is no requirement for a runway strip and additional fill. As a result, the cost for this option is considerably lower than the extension.
Staff met with Pacific Coastal representatives to determine the benefits of the displaced threshold option. Pacific Coastal advised that that there is a potential for up to 956 additional passengers departing Powell River per year with the increased take off distance. This amount is a 5% increase over current departure numbers of 20,000 per year.
The scope of work for a displaced threshold on the 09 and 27 runway ends is as follows:
• Top soil stripping and excavation of fill material; • Installation of 900m² of granular base material; • Installation of hot mix asphalt; • New pavement markings; • Electrical and lighting upgrades.
The below drawings outline the location of displaced threshold areas:
Runway 27
Displaced threshold
Runway 09
Displaced threshold
Page 74 of 112 Airport Runway Extension 3 of 3 July 5, 2016
FINANCIAL IMPACT: The updated estimated cost for the 300 foot runway extension based on the design by the MMM Group is $1,600,000. The estimated cost for the displaced threshold option is $480,000. This cost includes design construction, project management and contingency. This work is an eligible project for the Gas Tax funds. As of June 24, 2016, there is $1,022,159.86 remaining in the Gas Tax Reserve fund.
STAFF TIME / INPUT: The estimated time for Operational Services staff to meet with the consultant and Pacific Coastal is approximately 25 hours.
PUBLIC CONSULTATION: Consultation has been held with key stakeholders and will continue as needed.
OPTIONS: The options available to Mayor and Council are as follows: 1) Proceed with the 300 foot displaced threshold for an estimated cost of a total of $480,000 using the Gas Tax Reserve fund 2) Proceed with the 300 foot runway extension for an estimated cost of $1,600,000 using Gas Tax Reserve fund 3) Provide other direction to staff
Respectfully submitted,
Tor Birtig, A.Sc.T., Director of Infrastructure
TB/SRC/cms
Page 75 of 112 CITY OF POWELL RIVER
REPORT
File No. 7900-02
DATE: July 5, 2016
TO: Mayor and Council
FROM: Tor Birtig, Director of Infrastructure
SUBJECT: Transit Expansion Options
RECOMMENDATION: That the recommendation to BC Transit to expand the Powell River conventional transit system as per Option 2 - expanded evening service Monday to Thursday and Option 6 - earlier weekday morning trip for Route 1 - Townsite/Wildwood, be approved.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation. Mac Fraser, CAO MF:pw
ORIGIN/PURPOSE: To review the BC Transit expansion initiative for 2017/2018 and consider whether to expand the Powell River conventional transit system.
BACKGROUND: In 2014 BC Transit, with the assistance of the City of Powell River, commenced a comprehensive service review of the Powell River Transit System which included a public consultation phase. In 2015, Council endorsed the short-term improvements to the Conventional Transit System that were recommended by BC Transit. These improvements included the removal of a run behind Cranberry Lake, removal of the route in the Theodosia subdivision, replacement of outdated signage and changes to the fare structure.
In April 2016, the Provincial Government announced their commitment to $12.7 million in funding over the next three years to support transit expansion initiatives throughout the province. The Powell River Transit System has been identified as a candidate for potential expansion.
STRATEGIC PRIORITY: Expansion of the Powell River Conventional Transit System is consistent with the City's 2013- 2014 Strategic Priority #4: Sustainability - The City will be a leader in increasing our environmental, social/cultural and economic sustainability.
EXISTING POLICY: The City's Sustainability Official Community Plan (SOCP) sets out environmental sustainability. The section applicable to the Powell River Transit System is: Transportation - continue transit service considerations with the aim of continuously increased ridership.
Page 76 of 112
Transit Expansion 2 of 4 July 5, 2016
ANALYSIS AND IMPACT: BC Transit is requesting a signed commitment by Powell River Council recommending transit expansion priorities by August 1, 2016. Preliminary interactions with partners indicate there is a possibility that expansion requests may exceed the available funding. If the request to BC Transit is successful, the expansion would commence in 2017/2018 at the earliest.
The service review completed by BC Transit in 2015 recommended several medium- and long- term improvements for the Powell River system. An overview of the medium-term recommendations is outlined below. There is no requirement for additional transit buses in any of the medium term options.
Medium-Term Options (5 years) Option 1 - Route 1 - Townsite/Wildwood: Extend Saturday service to Tla’amin (1 round trip). Benefits: Provide Tla’amin residents with Saturday access to the City; generate additional ridership and revenue. Challenges: Costs (Tla’amin).
Option 2 - Evening service: Maintain a second vehicle in evening service to approx. 8:15 pm Monday through Thursday. Benefits: Restore ridership to 2012 levels; potential to attract new ridership and revenue. Challenges: Costs.
Option 3 - Route 3 - Upper Westview: Extend service to Padgett Rd at Duncan St Benefits: Potentially attract new ridership and revenue. Challenges: Cost; construction of vehicle turnaround location at Padgett Rd and Duncan St.
Option 4 - Improve bus stop amenities (i.e. benches, shelters, etc.) Benefits: Improve transit system attractiveness; potential to attract new ridership and revenue. Challenges: Costs.
Option 5 - Route 1 - Townsite/Wildwood: Extend service to Klahanie Drive Benefits: Attract new ridership and revenue. Challenges: Costs (Tla’amin).
Option 6 - Route 1 - Townsite/Wildwood: Add earlier weekday morning trip connecting to first ferry departure. Benefits: Enable customers to access first ferry to Comox (by connecting with first Route 2 Grief Point trip); provide earlier service for Tla’amin commuters; generate additional ridership and revenue. Challenges: Costs.
Option 1 and 5 will require further consultation with the Tla’amin Nation and therefore are not being recommended for this phase of expansion which has a deadline of August 1, 2016. Options 3 and 4 are capital items and are not eligible for expansion initiatives.
Option 2 - In response to passenger feedback requesting improvements to evening service Monday through Thursday, this service option would provide hourly service on all routes from 6:40 pm to approximately 8:15 pm, filling in the early-evening gaps in the existing service. It would comprise three additional trips: one on Route 2 - Grief Point at 6:40 pm, one on Route 3 - Upper Westview at 7:15 pm, and one on Route 1 - Townsite/Wildwood at 7:40 pm. Regular early-evening transit service would hereby be provided for employees of the Town Centre Mall (including Safeway/Save-On-Foods), students with after-school employment and people attending early-evening recreational activities. This would constitute a short-term, interim step prior to looking at reintroducing full evening service Monday through Thursday up to 11:09 pm in
Page 77 of 112 Transit Expansion 3 of 4 July 5, 2016 order to bring evening service provision back up to pre-September 2012 levels. The estimated additional passengers per year for this expansion are 2,900.
Option 6 - Improved transit–ferry connections, particularly a connection to the first ferry departing for Comox, was a theme heard during public engagement. According to BC Ferries data, this ferry trip carries a daily weekday average of 27 foot passengers. There would likely be potential transit users among them. In addition, earlier weekday morning service was the most frequent request from Tla’amin survey respondents.
Both of these potential markets would be served by providing an earlier weekday morning trip on Route 1 - Townsite/Wildwood via Tla’amin. This would connect to the first Route 2 - Grief Point trip, which routes via the Westview Ferry Terminal in time for the 8:10 am Comox departure. The estimated additional passengers per year for this expansion are 300.
Option 17 - Other Considerations Route 3 - Upper Westview: Routing extension to Recreation Complex doors (alternating trips only, Monday through Sunday)
Out of 274 respondents to the on-board passenger survey and 258 to the online survey in Phase One Public Engagement, only 4 respondents (0.7%) requested service directly to the Recreation Complex. Likewise, out of 130 Open House attendees in Phase Two Public Engagement, only 3 attendees (2%) supported adding this service.
In addition, feedback from existing passengers indicated strong desire for increased trip directness; this was also cited by many current non-users regarding factors likely to encourage them to start taking transit. A common characteristic of effective, efficient and successful transit systems is that their routes are as direct as possible, in order to minimize travel time, be able to compete with the private automobiles and attract ridership. The extra running time required for the Complex would result in increased service inefficiencies, as well as increased costs, and deter ridership. It would cause service frequency reductions elsewhere in the system (for example, 60-minute frequency decreasing to 75-minute frequency), which would also negatively affect ridership. It is very unlikely that these ridership losses would be recouped by providing service to the Complex. For these reasons it is recommended not to proceed with this option at this time.
FINANCIAL IMPACT: Annual Impacts Option 2 Service Hours: 400 Passenger Revenue: $4,500 Annual Ridership: 2,880 Total Cost: $40,600 Vehicles Required:- Net Local Share of Op. Costs:$17,100 Net Local Share of Total Costs: $17,200 Provincial Share of Total Costs: $18,900
Annual Impacts Option 6 Route 1 - Townsite/Wildwood: Add earlier weekday morning trip connecting to first ferry departure Service Hours: 260 Passenger Revenue: $500 Annual Ridership: 300 Total Cost: $26,400 Vehicles Required: - Page 78 of 112 Transit Expansion 4 of 4 July 5, 2016
Net Local Share of Op. Costs: $13,500 Net Local Share of Total Costs: $13,600 Provincial Share of Total Costs: $12,300
Annual Impacts Option 17 Route 3 - Upper Westview: Routing extension to Recreation Complex doors (alternating trips only, Monday through Sunday) Service Hours: 240 Passenger Revenue: $200 Annual Ridership: 140 Total Cost: $24,400 Vehicles Required: - Net Local Share of Op. Costs: $12,800 Net Local Share of Total Costs: $12,900 Provincial Share of Total Costs: $11,300
STAFF TIME / INPUT: The time for staff to prepare this report was 8 hours.
PUBLIC CONSULTATION: The service review completed by BC Transit in 2015 included an extensive public consultation phase which included on-board bus, online and driver surveys as well as a key stakeholders workshop.
OPTIONS: The options available to Mayor and Council are as follows: 1. Proceed with the recommendation to request expansion as per option 2 and 6 of the report. 2. Direct staff to proceed with option 17 of the report. 3. Provide staff with other direction.
Respectfully submitted,
Tor Birtig, A.Sc.T., Director of Infrastructure
TB/SRC/cms
Page 79 of 112 CITY OF POWELL RIVER
REPORT
File No. 4860-01
DATE: July 5, 2016
TO: Mayor and Council
FROM: Tor Birtig, Director of Infrastructure
SUBJECT: Organic/Yard Waste Curbside Collection
RECOMMENDATION: That staff be directed to proceed with purchase of two automated lift arm spilt bin trucks and with the cost of $420,000 funded from the Gas Tax Reserve.
That staff proceed with the implementation of a six-month trial for organics/yard waste curbside collection for 500 residents commencing January 2017, with the cost of $32,000 to supply residents with bins and $5,000 for added labour cost to be funded by the Gas Tax Reserve.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation. Mac Fraser, CAO MF:pw
ORIGIN/PURPOSE: 1) To consider a pilot program for the curbside collection of residential organic material. 2) To consider options available for replacement of existing garbage and recycling trucks.
BACKGROUND: In 2013, the City staff budgeted $340,000 for the replacement of the two existing garbage/recycle trucks.
In 2014, the provincial government created the Multi Material British Columbia (MMBC) organization for handling recycling materials in BC. As a result, the City changed the products accepted at curbside to conform to MMBC standards.
In the fall of 2015, the Powell River Regional District (PRRD) requested that the City consider a trial curbside organics collection program. At the end of the pilot program, it is expected that the City will consider implementation of curbside organic collection City-wide. The PRRD has a Solid Waste Management Plan that is working towards zero waste. Part of that plan is to remove composting material from the waste stream and dispose of it at a composting facility. Also in 2015, the PRRD requested proposals for a contractor to operate an organic receiving facility. The Regional District is currently in negotiations with a contractor to provide the disposal service.
City staff delayed the purchase of new garbage trucks until a final decision is made on the implementation of a organics program in Powell River. The decision to proceed with an organic program will change the operational requirements regarding size and type of trucks for curbside collection.
Page 80 of 112 Organic/Yard Waste Curbside Collection 2 of 5 July 5, 2016
STRATEGIC PRIORITY: The curbside collection of garbage, recycling and organics is consistent with the City's 2013- 2014 Strategic Priority #4: The City will be a leader in increasing our environmental, social/cultural and economic sustainability.
The diversion of organic kitchen waste from the garbage stream will result in turning waste material into a value-added resource; provide cost savings for disposal and conserving landfill space. The purchase of automated trucks for collection of garbage, recycling and organics collection will reduce workplace injuries and vehicle emissions.
EXISTING POLICY: Bylaw 2144, 2007, a bylaw to provide control, collection and removal of garbage within the City of Powell River regulates the disposal of garbage. This bylaw will require updating if any changes to the collection procedures and fees are made.
ANALYSIS AND IMPACT:
Organics Curbside Collection Trial An organics curbside collection trial will provide pickup to approximately 500 of the 5,600 residential homes. City crews will pickup household organic material every week for the trial period of 6-12 months. The collected material will initially be transported by a contractor to either Sechelt or the Lower Mainland. The collection of organics will include yard waste in the same stream. City crews will be responsible for delivery of the collected material to a local transfer site. Items that will be collected as part of the organic program include fruit, vegetables, meat, chicken, coffee and paper bags. Yard waste will include small branches, grass and plants.
One alternative is for residents to purchase containers with the maximum volume and weight of 75 liters and 12 kilograms. These bins can be any garbage can type container that can be purchased at local hardware stores. Bins in this option will be loaded onto trucks manually.
The preferred alternative is larger 360-liter organics bins, supplied by the City that can be picked up with the automated arm of the new trucks.
The trial period will allow the City, PRRD and contractor to monitor the success of the program and make improvements as required. In addition, the PRRD is planning to provide an education campaign to promote awareness during the trial period. At the end of the trial period, the City will evaluate the success of the program and recommend whether to proceed with full implementation of an organics curbside collection or to discontinue organics collection. Following the trial period and upon reaching a minimum volume of material, the Regional District will consider establishing a local processing facility. The City is proposing January 2017 as a start date for the organic trial period. Currently, the City does not have the capacity or the reliability with existing equipment to facilitate the program prior to the purchase of new trucks.
Options for Replacement of Existing Equipment The existing three trucks used for collection of garbage and recycling are due to be replaced with new units. With the introduction of an organics program there is an opportunity for the City to update the type of vehicles used in collection to improve efficiency.
Option 1 - Split Bin Automated Lift Arm Trucks The purchase of a split bin truck will allow City crews to pick up two streams with one truck. For example, a household could put out a recycling bin and garbage bin at the curb and one truck can collect both streams. This will reduce the number of trucks required for collection and thus reduce cost, maintenance, labour and gas emissions.
Page 81 of 112 Organic/Yard Waste Curbside Collection 3 of 5 July 5, 2016
The automated lift system trucks allow drivers to collect material at the curb without leaving the cab of the truck. Efficiency of collection is improved as drivers are no longer required to exit the cab for disposal into the truck. In addition, workplace injuries are significantly reduced by eliminating lifting of material by drivers. With an automated system there is a requirement for purchase of bins specifically designed for the automated trucks for each material stream: garbage, recycling and organics. Each home will be provided with a bin for collection using the automated system. Staff suggest that the garbage tag system is removed, in order to facilitate a fully automated bin system.
Staff is proposing purchasing automated trucks with a stand up cab. This will allow crews to continue to pick up the three streams manually during the trial period and convert to an automated system with bins and elimination of tag system at a future date.
Option 2 - Split Bin Manual Collection Trucks The regular split bin trucks will allow City crews to pick up two streams with one truck, as with the automated system. The regular split bin trucks will require drivers to exit the cab for disposal of material. This option does not require the purchase of specific bins for the collection or the removal of the garbage tag system but would limit the size and weight of curbside bins due to ergonomic concerns of employees.
FINANCIAL IMPACT:
Organic Trial Period Staff estimates the volume of organics that will be collected during the 6-month trial period for 500 homes to be 15 tonnes. The Regional District has advised the City that there will be no tipping fees for organics. As a result the City can expect a reduction in overall garbage tipping fees of approximately $3,300 annually.
The labour costs associated with the implementation of curbside collection for the 6-month trial period is $8,300. The net cost for the City to operate the 6-month trial is approximately $5,000.
The cost for the City to supply 360 litre bins for the trial period is $32,500. This capital cost is an eligible item for the Gas Tax Reserve. These bins can be used by residents if the City decides to implement to full organics program.
Option 1 - Split Bin Automated Lift Arm Trucks
Phase 1 The cost for two split bin automated lift arm trucks with a stand up cab is $740,000. The existing budget available for the replacement of the garbage/recycling trucks is $320,000. The shortfall for this is $420,000.
Phase 2 Prior to utilizing the automation function of the trucks, the purchase of bins will be required for each residential property. The cost for three bins (garbage, recycling and organics) per home for 5,600 residential properties will be approximately $1,008,000. As well, the tag system will need to be eliminated. This will result in a reduction in tag revenue of approximately $190,000. Currently residents pay $48.80 per year in levies for residential collection. To cover the cost of bins and offset tag revenue, this levy will need to be increased to approximately $150 per year.
Staff estimate residents are currently purchasing 1 tag per week for garbage collection totaling $100 per year. This total cost for residents including the $48.80 levy equals approximately $148 per year.
Page 82 of 112 Organic/Yard Waste Curbside Collection 4 of 5 July 5, 2016
Option 2 - Split Bin Manual Collection Trucks The cost for two spilt bin manual trucks is $655,000. The existing budget for the trucks is $320,000 therefore the short fall is $335,000.
The operational cost for the organic trial period and the additional capital costs for options 1 and 2 are eligible projects for the Gas Tax Reserve. As of May 24, 2016 the City has $1,109,774.86 available in Gas Tax Reserve.
An overview of the current and proposed revenue and expenses is outlined in the table below:
Capital Expenses Revenues
1
per Levy Cycle
Other rebate MMBC Capital Charge Landfill Vehicle Program Wages & User fees $48.80/HH other costsother 10 Year Life Household Maintenance Average Cost Replace Cost
Current system
Garbage only - 2 trucks 380,000 38,000 187,537 98,180 25,687 190,000 47,412 273,573 -
Recycle only - 1 truck 160,000 16,000 2,187 113,938 15,892 - -
Total 540,000 54,000 189,724 212,118 41,579 190,000 47,412 273,573 - $91
Estimated Increase on Annual Operational Costs & Fees Increase/HH
Option # 1-Automated
418000 PH I - 2 trucks 715270* 71,527 212,118 50,000 - 47,412 273,573 - $77 ** PH II - All 3 bins (5 yr debt) 1,008,000 - $36
PH IV - MMBC compliant 150,000 ($26)
$87
Option#2-Manual (2 trucks)
131276 PH I-Manual (2 trucks) 625000* 62,500 212,118 45,000 190,000 47,412 273,573 *** PH III - MMBC compliant 150,000 ($26)
1 2015 - approximately 5600 residential properties
* covered by gas tax and existing equipment reserve
**1900 kg of garbage based 5600 residents and 30% organics
***Existing landfill charge x 70%
Organic Collection - Full Implementation The additional labour costs associated with full implementation of the organics program is $40,000 per year. Staff estimate a minimum volume of 175 tonnes of organics to be collected per year. This will reduce our tipping fee for garbage by $38,500. The above information is based on current curbside participation rates.
STAFF TIME / INPUT: The estimated time for Operational Services staff to conduct research various trucks and collection options, consultation with various government agencies and preparation of this report is approximately 80 hours.
PUBLIC CONSULTATION: The PRRD conducted a survey to Powell River residents on an organic diversion project. The below table is an overview of the responses by City and Regional District residents: Page 83 of 112 Organic/Yard Waste Curbside Collection 5 of 5 July 5, 2016
Q1 – Where do you live? City of Powell River 74.43% 591 responses Rural Area 25.57% 203 responses Q2 – Do you support diverting organics out of our garbage and to a composting facility? Yes 94.82% 677 responses No 5.18% 37 responses Q3 – If you live in the City of Powell River, would you support curbside collection of organics? For those that backyard compost, would you support a curbside collection program for others? Yes 91.36% 550 responses No 8.64% 52 responses Q4 – If you live in the City of Powell River, would your household be interested in participating in an organics collection pilot program? We are interested in identifying an area with high interest for a potential pilot program. Yes 69.37% 410 responses No 30.63% 181 responses
OPTIONS: The options available to Mayor and Council are as follows: 1. Direct staff to purchase 2 split bin automated trucks and implement a 6 months organics trial period commencing January 2017 2. Direct staff to purchase 2 split bin manual trucks and implement a 6 month organics trial period commencing January 2017 3. Direct staff to purchase 360 liter organic bins for use by the automated trucks during the trial period 4. Do not proceed with an organics trial period at this time 5. Provide staff with other direction.
Respectfully submitted,
Tor Birtig, A.Sc.T., Director of Infrastructure
TB/SRC/cms
Page 84 of 112
CITY OF POWELL RIVER
REPORT
File No. 7200-01
DATE: July 5, 2016
TO: Mayor and Council
FROM: Director, Parks Recreation & Culture
SUBJECT: Automatic Door Openers - Powell River Recreation Complex
RECOMMENDATIONS: That the Department of Parks, Recreation and Culture's application to the Canada Enabling Accessibility Fund for funding of up to $32,500 to be used to purchase and install automatic door openers on six doors at the Powell River Complex be approved.
That $17,500 be allocated in the 2017 capital development plan for the City’s contribution towards the purchase and installation of six automatic door openers.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendations. Mac Fraser, CAO MF:pw
ORIGIN/PURPOSE: To obtain Council approval to apply for grant funding through the Canada Enabling Fund in the amount of $32,500. And further for Council to approve budgeting for $17,500 in the 2017 Capital budget for the City’s financial contribution to this project.
BACKGROUND: On June 1, 2016, the Federal Government of Canada, through the Employment and Social Development Services Division, issued A Call for Proposal (CFP) for the Enabling Accessibility Fund. The Enabling Accessibility Fund is a federal Grants and Contributions program that supports capital costs of construction and renovations related to improving physical accessibility and safety for people with disabilities in Canadian communities and workplaces. The Enabling Accessibility Fund works to enable Canadians with disabilities to participate in their community and the economy.
Upon reviewing the eligibility requirements of this CFP, the Parks, Recreation and Culture department is prepared to submit an application for the installation of six automatic door openers at the Recreation Complex and would require additional funding of up to 35% of the total project cost which cannot exceed $50,000.
Page 85 of 112 Enabling Accessibility Fund – Powell River Recreation Complex 2 of 3 July 5, 2016 ______STRATEGIC PRIORITY: Consideration to support this submission aligns with the City's Corporate Plan: Strategic Priority # 6, Enhanced Recreational Services.
EXISTING POLICY: There are no policies in existence that would have an impact on this decision.
ANALYSIS AND IMPACT: With the City of Powell River maintaining a higher than average age population (52 years) vs. the British Columbia municipal average (42 years), addressing the needs of an aging demographic remains a top priority for many service groups and organizations within the community.
In its 40th year of operation, the Powell River Recreation Complex remains a hub of social, physical and cultural activity for the residents within the Powell River region and for its visitors. It continues to provide a variety of recreational services and programs that target various age groups within the community from early years swim lessons to senior fitness classes as well as the many shows and cultural events that occur throughout the year.
One of the biggest challenges that the Recreation Complex patrons with disabilities faces is the lack of accessibility to portions of the building. During the hours between 9 am and 3 pm, seniors participating in fitness and aquatic programs are considered the major user group at the Complex. While many are highly mobile, some participants do require extra assistance gaining access to the areas these programs are being offered due to accessibility issues. Accessibility issues are often referred by many as a major barrier to participation.
The Recreation Complex currently has two automated door openers, one located at the East (upper level) and West (lower level) main entrances. On many occasions, staff and the public have witnessed people with disabilities struggle to open doors throughout the complex. The project being put forward would call for the installation of sixautomated doors at the following locations:
1. Dogwood Fitness Studio 2. Pool Viewing Entrance 3. Fitness Centre Entrance 4. Family Change Room 5. Female Change Room 6. Male Change Room
Through the Enabling Accessibility Fund, The Community Accessibility Stream provides funding to improve accessibility. To be considered for funding, projects must be directly related to removing barriers and increasing accessibility for people with disabilities in Canadian communities. Staff is confident thatthis project meets the eligibility for funding. The application deadline is July 26, 2016.
Should the project be approved work will commence in the summer of 2017 during the annual aquatic maintenance shutdown to avoid impact on normal operations.
FINANCIAL IMPACT: As part of the Enabling Accessibility Fund criteria, funding requests for each project must not exceed $50,000. Each application must also demonstrate that it has leveraged cash and/or in- kind contributions equal to or greater than 35% of the total eligible project costs from sources
Page 86 of 112
Enabling Accessibility Fund – Powell River Recreation Complex 3 of 3 July 5, 2016 ______other than the Government of Canada. Letters confirming cash and/or in-kind contributions from sources other than the Government of Canada must be included with the Standard Grant Application for funding.
At the time of writing of this report, staff are currently awaiting for quotations on this project. With an external funding requirement of 35% of total project costs, should the project come in at $50,000, the City would only be required to provide $17,500 to be allocated from the 2017 capital expenditure budget.
STAFF TIME/INPUT: Total staff time in this project is 2.5 hours.
PUBLIC CONSULTATION: The funding application also has a requirement of community support from an acceptable organization whose mandate is to advance the cause of people with disabilities or provides programs and services targeted to people with disabilities. Staff is confident, through previous discussions with community groups, that securing additional letters of support would be possible,
OPTIONS: The following options may be considered by Council: 1. Approve submitting an application through the Canada Enabling Fund for partial funding up to $32,500 for the installation of six automatic door openers at the Powell River Recreation Complex and approve budget expenditure in the 2017 Capital Budget for the remaining project costs of $17,500. 2. Do not approve the submitting an application through the Canada Enabling Fund for partial funding up to $32,500 for the installation of six automatic door openers at the Powell River Recreation Complex.
Respectfully submitted,
Ray Boogaards Director of Parks, Recreation and Culture
RB:nr
Page 87 of 112
CITY OF POWELL RIVER
REPORT
File No. 7200-01 DATE: July 5, 2016
TO: Mayor and Council
FROM: Ray Boogaards, Director of Parks, Recreation and Culture
SUBJECT: Naming of the New Outdoor Performance Theatre at Willingdon Beach Park
RECOMMENDATION: That ”Loggers’ Memorial Bowl” be approved as the name for the new outdoor performance theatre at Willingdon Beach Park.
CHIEF ADMINISTRATIVE OFFICER’S COMMENTS: I concur with the recommendation. Mac Fraser, CAO
ORIGIN/PURPOSE: To choose one entry from the City’s naming contest for the newly-constructed outdoor performance theatre at Willingdon Beach Park.
BACKGROUND: At the June 2, 2016 Council meeting, Council resolved “that the Department of Parks, Recreation and Culture organize and manage a naming contest for the Amphitheatre at Willingdon Beach.”
STRATEGIC PRIORITY: Strategic Priority #2: Governance The City will strive to develop comprehensive governance regimes supporting community cohesion, self-sufficiency and an informed and engaged citizenry.
Strategic Priority #6: Enhanced Recreational Services The City will facilitate, encourage and provide enhanced recreational services in the region.
EXISTING POLICY: Council Policy 230 deals with all Civic Properties Naming that includes Commemorative Naming and Marketing Sponsorship and Naming Rights. This policy does not set out policy regarding naming contests for any new or upgraded Civic Properties. At the June 2, 2016 Council meeting, Council agreed to go outside the existing Civic Properties Naming Policy and hold a
Page 88 of 112 Naming Outdoor Theatre 2 of 3 July 5, 2016 Willingdon Beach ______naming contest to determine the name for the new outdoor performance theatre at Willingdon Beach Park.
ANALYSIS AND IMPACT: Presenting a naming contest for this new city asset was suggested by the organizers of the logger sports construction project. The event organizers also requested that the naming contest be completed before the Logger Sports event starting July 15, 2016.
A Committee consisting of two City Councilors, three members of the logger sports group and one City staff member reviewed all submitted entries.
A total of 95 entries were received from the public by the deadline of Friday June 24, 2016. Of the 95 entries submitted, “Loggers’ Memorial Bowl” was the winning entry determined by the Committee.
The contestant’s reason given for this entry is as follows:
“This name (circa 2016) is to be given as a permanent memorial, in respect and honour for the men and women whom have lost their lives while logging in the Powell River District area (encompassing Lund to Saltery Bay).
Logging has always been a very important and integral part of Powell River’s rich history. From Powell River’s early pioneer days to our present bustling little city, logging has played an invaluable role in both economic development and sociological growth of our city.
I believe this new wonderful gathering place and landmark by the sea shall forever be a testament and a reminder of the importance of ‘loggers’ and the logging heritage of Powell River. It will be shared and enjoyed by our community’s citizens and tourists alike for future generations to come! Timmbrrrrrrr!!”
FINANCIAL IMPACT: A sign will be installed at the site with the suggested name. Costs are still to be determined.
STAFF TIME/INPUT: A total of four hours were invested in this project.
PUBLIC CONSULTATION: It was extremely important to get as much public input as possible for the new outdoor performance theatre naming contest. Ads with entry forms were placed in the Friday Peak Shopper paper for two consecutive weeks asking for suggested names. In addition, the Peak completed a story about the naming of the new City asset and the entry form was also placed at the Recreation Complex and on the City’s website.
OPTIONS: That the following options be considered by Council:
Page 89 of 112
Naming Outdoor Theatre 3 of 3 July 5, 2016 Willingdon Beach ______
1. That Council approves ”Loggers’ Memorial Bowl” as the recommended name for the new outdoor performance theatre at Willingdon Beach Park. 2. That Council considers another name for the new outdoor performance theatre at Willingdon Beach Park. 3. That Council delays the naming of the new outdoor performance theatre at Willingdon Beach Park until further public input can be considered.
Respectfully submitted,
Ray Boogaards Director of Parks, Recreation and Culture
RB/dc
Page 90 of 112
CITY OF POWELL RIVER
REPORT
File No. 0390-20-288
DATE: July 5, 2016
TO: Mayor and Council
FROM: Mac Fraser, Chief Administrative Officer
SUBJECT: UBCM Conference 2016 - Ministerial Meetings
RECOMMENDATION: That the listing of proposed UBCM Ministerial meetings as submitted be confirmed.
ORIGIN/PURPOSE: To confirm the listing of proposed UBCM Ministerial meetings.
BACKGROUND: UBCM Conference Ministerial Meetings can be an effective means of introducing or advancing strategic issues with the Province of BC. With only fifteen-minute appointments, it is critical that these meetings be seen as part of a continuing advocacy on specific issues with subsequent Council and/or staff action on the issues.
STRATEGIC PRIORITY: The proposed UBCM Ministerial meetings will advance the following strategic priorities:
Strategic Priority #1: Live Within Our Means; Strategic Priority #3: Economic Revitalization Plan; Strategic Priority #4: Sustainability; and Strategic Priority #6: Liquid Waste Management Plan
EXISTING POLICY: Although not a policy, City Council annually attends the UBCM conference and takes the opportunity to meet with provincial Cabinet Ministers and advocate for Powell River.
ANALYSIS AND IMPACT: UBCM Ministerial meetings are an effective use of municipal resources and often result in meaningful progress on issues involving provincial government control or support. It is submitted that some of the issues generating the 2015 Ministerial meeting requests remain active advocacy objectives of the Council and as such should be advanced again at the 2016 UBCM Ministerial meetings. Additionally, Council advocacy issues identified over the past year are underlined in Appendix A for consideration by Council.
Page 91 of 112 UBCM Ministerial Meetings 2 of 3 July 5, 2016
______FINANCIAL IMPACT: UBCM Ministerial meetings have no adverse financial impact as Council members are concurrently attending the UBCM Conference.
STAFF TIME/INPUT: Two hours of staff were involved in the completion of this report.
OPTIONS:
1. That the Committee confirm the listing of proposed 2016 UBCM Ministerial meetings as submitted; and
2. That the Committee direct staff with respect to 2016 UBCM Ministerial meetings.
Respectfully submitted
Mac Fraser Chief Administrative Officer
Page 92 of 112
UBCM Ministerial Meetings 3 of 3 July 5, 2016
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Appendix A
Proposed 2016 UBCM Ministerial Meetings and Topics of Discussion
Minister of Community, Sport and Cultural Development Seismic Upgrading of Local Government Emergency Response Buildings Enabling Legislation to Allow Local Improvement Charges for Municipally Installed Solar Energy Technology
Minister of Finance Seismic Upgrading of Local Government Emergency Response Buildings
Minister of Environment Powell River Liquid Waste Management Plan
Premier Future of Powell River
Minister of Transportation and Infrastructure Adverse Impacts of BC Ferries Operations Home Porting of New Ferry in Powell River
Minister of Energy and Mines Government Commitment to Community Power (Freda Creek)
Minister of Forests, Lands and Natural Resources Increasing the Cut Rates in Community Forests - Powell River Community Forest BC Rural Dividend Program (Incubator Farm Project)
Minister of Jobs, Tourism and Skills Powell River Economic Development Strategy and Recent Successes
Minister of Advanced Education International Education In Powell River
Minister of Health Free PSA Testing in British Columbia
Page 93 of 112
ACTION LIST June 14, 2016 File No. 110-01 Page 1 of 4 Date of Return Action Item Staff Status Action Planned to Committee
June 14, 2016 COTW meeting 1. Community Engagement Event at Willingdon Beach delayed to Dir PRC Report to COTW Aug, 2016 September. Staff to provide community engagement information report on this event and other initiatives such as ‘block parties’. 2. Provide an options report to establish a Community Art Space in a Dir Infr Report to COTW Aug, 2016 portion of the new library, for artists to display their work on a rotating basis. 3. Provide an options report in July regarding painting crosswalks in Dir Infr Report to COTW July, 2016 rainbow colours such that safety standards are met and the public as well as neighbouring businesses are consulted May 31, 2016 COTW meeting 4. Bring topic re social housing committee to COTW with draft terms of City Clerk Include on COTW agenda July 5, 2016 reference Done May 17, 2016 COTW meeting 5. Prepare amendments to the zoning and business licence bylaws to Dir Plan Report to COTW Sep 2016 regulate marijuana dispensaries 6. Review Council Policy 230 - Civic Facilities Naming and provide a City Clerk Report to COTW Sep 2016 recommendation to Council regarding the Policy May 3, 2016 COTW meeting 7. Discuss options with P.R. Yacht club for their proposal for former Dir Infra Report to COTW June 2016 barge terminal and report back to Council 8. Provide recommendations for traffic control on Cedar Street Dir Infra Report to COTW Aug 2016 9. Prepare resolution for submission to UBCM re legislation to permit CAO Present directly to Council June 2016 local improvement charges to finance energy efficiency improvements Done on private property 10. Prepare recommendations to implement SOCP guiding principles for Dir Plan Report to COTW Nov 2016 Townsite heritage conservation Mar 2017 April 28, 2016 Finance meeting 11. Review City lease rates and present recommendations to Council CAO to Report to Finance Committee Oct 2016 direct April 5, 2016 COTW meeting Page 94 of 112 12. Work with Ann Nelson to investigate feasibility and options for a Dir PRC Report to COTW JuneOct 2016 demonstration rain garden in the boulevard area in front of the Patricia Theatre and report back to council. 13. Prepare SOCP amendment bylaw to conform with RAR Dir Plan Report to Council June 2016 Done ACTION LIST June 14, 2016 File No. 110-01 Page 2 of 4 Date of Return Action Item Staff Status Action Planned to Committee
March 1, 2016 COTW meeting 14. Prepare report with recommendations regarding the City Wellness CAO Report to COTW June 2016 program and included stats, program objectives 15. Prepare report with recommendations regarding incentives for low Dir PRC Report to COTWFinance July 2016 income families to use the complex 16. Provide report with recommendations to permit rural home base Dir Plan Report to COTW MayJuly 2016 businesses on lots smaller than 1 acre February 16, 2016 COTW meeting 17. Explore affordable options for providing aviation fuel at airport and Dir Infra Report to COTW – pending Sep 2016 report to Council confirmation of offer from the dispenser owner February 4, 2016 Council meeting 18. Prepare report with options to implement social procurement policy CFO Report to Finance Committee Sep 2016 February 2, 2016 COTW meeting 19. Prepare report and draft bylaw re banning single use plastic bags Dir Infra Report to COTW July 2016 January 28, 2016 Finance Committee meeting 20. Prepare report review private sector marina operators practices re CFO Report to Finance Committee; Dec 2016 parking rates for annual moorage contract holders part of annual moorage bylaw review January 19, 2016 COTW meeting 21. Continue revision of Traffic Bylaw 2412, 2016 as proposed in report Dir Infra Report to COTW Sep 2016 dated January 19, and ensure inclusion of truck route map. Jan 7, 2016 Council meeting 22. Amend Animal Control Bylaw to include prohibitions relating to feral City Clerk Re-directed to include other Sep 2016 rabbits and charging violators through Municipal Ticket Information animal control issues and bring system to COTW Dec 17, 2015 Council meeting 23. Allocate $5,000 for a consultant to conduct a Forest Carbon Scoping Dir Plan Retain a consult to conduct the Dependent on Exercise for Millennium Park as part of the BC Forest Carbon Offset study consultant Protocol as an Avoided Deforestation project, and provide a report that availability quantifies the forest carbon offsets that can then be used to help meet Page 95 of 112 the City of Powell River’s Climate Action Charter commitments. (15- 352) 24. Allocate $50,000 in next 10-year capital development plan for CFO To be included in Capital Budget Oct 2016 installation of a fishing platform, accessible trail from Park Avenue, picnic tables and benches, funded through non-property-tax sources ACTION LIST June 14, 2016 File No. 110-01 Page 3 of 4 Date of Return Action Item Staff Status Action Planned to Committee
Dec 03, 2015 Council meeting 25. Prepare report on dynamic modeling and how it will impact inflow and Dir Infra Report to COTW – currently July 2016 infiltration mitigation. waiting for model Dec 01, 2015 COTW meeting 26. Prepare a report with recommendations regarding an OCP Dir Plan Report to COTW June Oct 2016 redesignation and Zoning amendment to facilitate park use on the city- owned land bound by Penticton Street, MacKenzie Avenue and Teakerne Street, up to the proposed Manson Avenue extension 27. Prepare a report with policy recommendations, such as a development Dir Plan Report to COTW June Oct 2016 permit area, to address areas with a slope greater than 30%. 28. Request geotech and hydrologist reports from Catalyst and IT re land Dir Plan Copy to Council near Timberlane barracks Nov 17, 2015 COTW meeting 29. Investigate the Wood Stove Exchange Program, including costs to the Dir FES Report to COTW June 2016 municipality and upcoming intake dates, and what other communities have done to create their own programs. 30. Prepare a report on the potential creation of a community amenity Dir Plan Report to COTW June Oct 2016 contribution bylaw. Sep 29, 2015 COTW meeting 31. Prepare report with recommendation regarding making application to Dir Plan Report to COTW June Sept 2016 ALC to include 30 acres of airport land reserve within the ALR August 18, 2015 COTW meeting 32. Work with Coastal BC Invasive Plant Committee staff to develop a Dir PRC Report to Finance Committee July 2016 five-year invasive plant management plan and associated budget submission. August 4, 2015 COTW meeting 33. Prepare report with recommendations regarding banning single Dir PRC Report to Finance Committee July Sept 2016 serving bottled water at City Hall, in City facilities and civic events July 16, 2015 Council meeting 34. Report on GreenHeart GIS funding request CAO Report to COTW May 2016
Page 96 of 112 July 2, 2015 Council meeting 35. Investigate and provide report re pollution warning labels on gas Dir Plan Report to COTW July 2016 pumps Jan 2017 May 19, 2015 COTW meeting 36. Update on the status of the City’s request to the Lieutenant-Governor Dir Plan Report to COTW Sept 2016 ACTION LIST June 14, 2016 File No. 110-01 Page 4 of 4 Date of Return Action Item Staff Status Action Planned to Committee
in Council to amend the boundaries of land incl. in S.21 of the Powell River District Incorporation Act (motion passed by Council Sep 4/14) August 21, 2014 Council meeting 37. Proceed with removal of former barge facility building Dir Infra IP Discussion re possible uses TBD by others December 19, 2013 COTW meeting 38. Prepare report and recommendation re request for Catalyst Emergency CFO IP Pending negotiation of lease of TBD by others Response Team to remain in Catalyst Admin building and provide a building mutual agreement for services with the City December 15, 2011 Council meeting 39. Commence discussions with Crown re divestiture of 4315 Marine and Dir Plan IP Pending removal of existing TBD by others adjacent property to the City industrial building
Page 97 of 112 Patricia Wilkinson
Subject: RE: Round table on Housing
From: Hathaway, Maggie [mailto:[email protected]] Sent: June 1, 2016 11:45 AM To: Mayor_Council_CAO_CityClerk_CFO Subject: FW: Round table on Housing
As discussed at yesterday’s Committee of the Whole attached are the notes from a community housing meeting held in March of 2015 and organized by Life Cycle Housing. A follow‐up meeting was held in October , 2015 organized by the City. Those notes are attached along with the list of attendees. Also attached are the draft Terms of Reference for a Social Action and Policy Advisory Committee. I think we need to move this forward and not wait on a Community Roundtable to hear what we likely already know.
Mr./Madam Clerk could you please put this topic on an upcoming Committee of the Whole agenda. Thank you.
Maggie Hathaway, Constituency Assistant Office of Nicholas Simons, MLA for Powell River‐Sunshine Coast 604‐485‐1249 Toll Free: 1‐866‐373‐0792
1 Page 98 of 112
Round Table on Housing March 30, 2015 Minutes of Meeting at the Elm Rm
Facilitator:
Lyn Adamson (Life Cycle Housing)
Introductions: Iris, BOSH, Coast Reality, Poverty Law, City Counsel, Vancouver Coastal Health, Community Resource Centre, Powell River Reformed Church, VCH- Mental Health and Addictions, Sunset Homes, PRESS, Youth Across the Threshold, Life Cycle Housing, PRCYFSS, Inclusion PR, Grace House
Community Groups:
Inclusion PR; Lilla Tipton manages 9 groups home, BC Housing, own 3 out right. Looking to expand seniors housing at a location near the hospital. First 3 phases of study for seniors houses are complete, waiting for a private company to get back to them in terms of a possible partnership. Consultants state that they would need 70 units to make it viable. Life Lease, ownership model may be a component of some of the units. There is a possibility of an emergency children home locally. Children are now sent to Vancouver who are removed from unsafe situations. Inclusion has been approached to help facilitate this. Children and families Services would rent a house and Inclusions would manage (?). On call foster care would be at the house. Home share opportunities is another way that Inclusion provides supports for some of their clients.
Coast Reality; Roger Pagani, private ownership, variety of units from low income to high, can do short term rentals but mainly do long term. They manage 123 doors anywhere between $450 and $1,900. Some are short term rentals for
Page 99 of 112 people working in the community. Vacancy rate 1.8%, Roger figures, based multi units.
Grace House; Penny Gelber, They have 9 abuse beds and I recovery bed a month duration is max (there is a level of flexibility depending on availability). They work with other agencies to bridge clients into permanent housing.
Press, Youth Across the Threshold; Kathleen O’Neil federal funds to end homelessness for youth, funding will end tomorrow but are applying for more funding but optimistic they will be funded, they will expand into other groups besides youth. Trying to find emergency housing, so far they are using the Hostel. Hoping to renovate someplace like Olive Devaud to house clients. Intake 19 youth 18-24 years of age, people requiring extra supports. Relationships are playing a big factor into how well these folks are doing. Planning on doing a report on rural homelessness, this is identify as a hidden group. Good success rate, placed all 19 youth into housing.
Poverty Law; Joyce Percy, their office is working hard to keep people housed, sees lack of affordable housing, financial difficulties are bad enough, not having a home is beyond manageable.
Centennial Homes; Carol Anne Leishman have two buildings 12 unit in each, seniors housing, focus 50 plus. Market rents are considered affordable.
Sunset homes; 12 units; Carol Anne Older building, more of a challenging group to house so there is some turn over. They will be taking over Olive Devaud April 1st, an 80 bed facility. No firm plans on the building. Can’t be licensed as a care facility again. There are interested parties in the facility.
Life Cycle Housing; Pat Christie 51 units of apartments, townhouses and single family dwellings, three separate properties waitlists for all units. Subsidy avail for most units. Would like to purchase more property but difficult to get into the market without a big down payment. Stress the importance of maintaining our
Page 100 of 112 existing housing stocks. We maintain long wait lists for our 1 and 2 bedroom units, shorter waitlist for 3 bedrooms.
VCH/MHA Ron Cameron, 10 units that are privately owned at Mrytle Rocks, there are people who are supported in suites in private home, they are subsidized by mental health.
Iris; Fil Wiltse working on housing project for 12 single units for people who can live dependently with off city care on Ontario Ave. There is the potentially to add more units at a future date. They are still waiting to hear from BC Housing where funding is approved.
Community Resource Centre; Martin Wooley is there any plans for emergency shelter in the community? Martin has concerns that some of the people they serve are having more difficulty, he states he is seeing more need out of the centre. He feels there more of a need.
BOSH=Bloody Old Seniors Housing; May 23, 1-3 pm. Senior Centre Bosh is a group of people looking at pocket neighbours, co-housing, different age groups, Library is partnering with this event. They are not a registered society so can’t access housing grants. Looking at all types of housing models to try or consider.
Gaps in Housing
●What is the need in the community, how many people on income assistant 1200 in the community? Is there enough affordable housing to go around?
●Everyone is feeling like government really needs to step up and make subsided housing a priority. We all know where the shortfalls are but where is the funding for these projects?
●Partnerships are what is needed to help us to work together (Pat) example of Olive Devaud being a community asset that has potential to address some of our housing shortfalls.
Page 101 of 112 ●We need an advocate for looking at approaching government.
● Suites that are not being utilized in the community, how to access them?
●Accessing supports for the “hard to house” youth, people with mental illness, tenants who have burned a lot of bridges. Landlord can’t afford to risk damage to their units.
Possible Next Steps
Advertise to the public what it would take to make a suite rentable, expand new housing stocks. More housing, persons with mental health issues, young adults with physical disables, under 55.
Use survey monkey to a sense of housing needs from individuals, someone stated lots of people don’t use computers, this could be facilitated at the CRC or library.
Maggie Hathaway from the Municipality asked for people willing to sit on a steering committee for affordable housing. The follow people have volunteered: Martyn Woolley , Shauni Yates, Vicky Sanzalone, Tracy Tunstall, Marilyn Carey, Kathleen O’Neil.
June 8th. 12:-2:00 in the Elm Rm. Next meeting
Page 102 of 112 Meeting of Affordable Housing Stakeholders
th A group of community stakeholders attended a housing meeting on Friday, October 9 • They were advised that the Council has now agreed that affordable housing should be a strategic priority of Council.
There was discussion around Sino Bright and an influx of residents and a need for housing in general, not just low income housing.
There have been a number of feasibility studies done over the years by many different organizations. These need to be updated, coordinated and combined.
The group discussed Select Committee of Council, Standing Committee of Council and Housing Authority model.
It was agreed that to start Council would appoint a Select Committee with a mandate to review what has been done, study future housing needs in the community and come back to council with recommendations on how to move forward.
If this is a Committee of Council it is presumed that a staff person woulp be appointed to take notes at meetings, schedule meetings and provide minimal support tasks as required.
Council needs to be aware that the report coming out of this committee may very well include the necessity of a staff person (at least part-time). This may need to be taken into account in budget deliberations.
Council will need to discuss how committee members will be appointed. Do we advertise for interested individuals, do we simply appoint. What backgrounds are we looking for, i.e. non-profit social housing groups, other community groups, developers?
Page 103 of 112 ..------. faith lutheran church
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f} .1 •. (i . f-(f I) /} (~.. '. /() l t i-L.;C:i...( /v{!?,;/ (-.. t..-'--L-~2-.J'jtJ.k_V ~ I'-. iJil-CL IVLkO "'\ y'J K.. £f ~ ? ,<)~ \/GU\tCl)\JQ)! CCOJ~kAQ t\eCtl~ , .~ I S· . Page 104 of 112 ~W 9 Y 1 /j f. . ( • ....-r:-: {. ~ . "'\<.c . \..."C 4', '--~(\."\.I2..,rv 0 n D R A F T CITY OF POWELL RIVER SOCIAL ACTION AND POLICY ADVISORY COMMITTEE TERMS OF REFERENCE City of Powell River Strategic Priorities 2013 – 2014 identifies Strategic Priority #4 Sustainability: “The City will be a leader in increasing our environmental, social/cultural and economic sustainability.” Council has appointed a select committee, the Social Action and Policy Advisory Committee, to provide advice to Council and to undertake initiatives to enhance the social well-being of the present and future residents of the City of Powell River. Committee’s role and responsibility 1. To advise and make recommendations to Council on policies, priorities, new initiatives and direction to enhance the social needs, social well-being and social development of the community. 2. To hear and respond to delegations by individuals, community groups, social service agencies and others and make recommendations to Council. 3. To facilitate communication and collaboration amongst community organizations to support them to work together on community social challenges and opportunities. 4. To liaise, on behalf of Council, with public and private agencies including senior governments, to encourage the provision of programs and services for Powell River residents. 5. To consider other social planning issues as may be referred by Council. 6. To identify and address social issues of concern to community residents. 7. To support action on social planning projects to enhance the community. 8. The Social Action and Planning Committee will guide and facilitate the development of a Social Policy Framework for the City of Powell River by March 31, 2016. 9. The development of a Social Policy Framework will provide an opportunity for the community to identify key policy directions, priorities, roles and expectations. 10. The Committee will give consideration to existing Council policies and plans, such as the Sustainability Charter, the Sustainable Official Community Plan, the 2013- 2014 Strategic Priorities, the Five Year Financial Plan, and the Integrated Community Sustainability Plan. 11. The Committee will present a Social Policy Framework for Council’s consideration during the 2016 budget deliberations. 12. The Committee is not responsible for the implementation or management of any municipal functions or services 13. Under the direction of the Chief Administrative Officer, staff will provide support to the Committee to assist in achieving their mandate; however, staff remains responsible to the Chief Administrative Officer for their activities. Page 105 of 112 General 1. The Committee shall hold regular meetings in accordance with the City's Procedure Bylaw. 2. Agendas and minutes of the Committee meetings shall be posted in accordance with the City's Procedure Bylaw. 3. Committee meetings shall be open to the public unless notice is given to lawfully hold a meeting In Camera in accordance with section 90 of the Community Charter. 4. Committee representation is based on the following: 4 Members of City Council 1 Tla’amin First Nation 1 Powell River Regional District 7 Community groups or social agencies broadly representing the social services sector, and recommended by the Committee 1 School District 47 1 Vancouver Island University 3 Business sector representatives from Community Futures, Chamber of Commerce and First Credit Union 3 Community citizens selected from the community at large 5. The Committee will appoint a chair and when the chair is not available an alternate will be appointed by a majority vote of the members present. Page 106 of 112 Q c Western Forest Products Inc. May 27, 2016 ACT REQUIRED His Worship Mayor David Formosa j 69l0DuncanStreet BY: ‘ Powell River, BC V8A1V4 3’ fJ/ cmI ija’a-& RE:2016 Forest Stewardship Plan, Public Review and Comment ORIGINAL for FlUNG — F!LE NO. S” ‘ /— Dear Mayor Formosa: This letter is to inform you that WFP Inc. has prepared new Forest Stewardship Plan for operations within the Mainland Coast Great Bear Rainforest Order area. The Forest Stewardship Plan is the main operational plan under the Forest and Range Practices Act (FRPA)that contains legal commitments in the form of which “results” and/or “strategies” that must be achieved, or followed, by the licensee. These results and strategies are tailored to meet objectives set by government for identified values / resources on the land base. The Plan includes the practices proposed to meet the 2016 Great Bear Rainforest Order. This letter is notification of your opportunity to review the Forest Stewardship Plan and maps and provide comments as to how the proposed activities may affect your interests. The comments will be provided to the government decision maker along with any proposed changes. Please see attached a 1 page information sheet on the advertised plan, including an overview map of the plan area, with more information on the plan and how to comment on it. As the attached information sheet notes, the Forest Stewardship Plan can be viewed at our office during regular working hours (9:00am — 5:00pm Monday to Friday), at www.westernforest.com under the “Sustainability” link. I have attached a copy of the FSPdocument and a set of smaller scale FSPmaps. The more detailed FSPmaps and the FSP document is available for download at this link. Please contact me if you wish these to be mailed to you (contact: mailing address, [email protected], or our office 250-286-3767). We look forward to any comments you wish to provide, and will be accepting comments until July 20, 2016. Ifyou would like to set up a time to review our plans, or simply would like more information please feel free to contact me. Yours Sincerely, WESTERNFORESTPRODUCTSINC. Dave Mogensen RPF Sr. Timberlands Forester ID 250-286-4193 I j [email protected] JUN03 2016 CTY Page 107 of 112 Patricia Wilkinson Subject: RE: Preparing for AVICC Will do, next COTW is July 5. Chris Jackson, RPP, MCIP City Clerk City of Powell River 604.485.8603 www.powellriver.ca From: Rob Southcott Sent: Thursday, June 16, 2016 12:51 PM To: Mayor_Council_CAO_CityClerk_CFO Subject: FW: Preparing for AVICC Recently, there's been an AVICC-related ad hoc committee (the addressees below) working toward an AVICC Social Procurement resource for local governments in the AVICC region. The result of their work is described below, and attached. My inclusion in this group is in spite of not having been as involved in SP as some others of us here have been to this point, and perhaps I should have communicated what was going on a little more than I did before going away two weeks ago, but I don't think we've missed any opportunities yet. The committee seems to have done a great job. It's kinda loaded with talent. Should I continue as a rep for us, or is someone else here in better position to do so for us? How might we want to be involved and to what degree? Likely questions for a CotW meeting. Mr. Jackson, would you please add this to the agenda for the next CotW meeting unless there's a quicker or more direct way to deal with it. Rob 604 414 8910 From: Noba Anderson Sent: Monday, June 13, 2016 9:49 AM To: Josie Osborne Cc: Lisa Helps (Mayor) ; Sandra Hamilton ; Leslie Baird ; Edwin Grieve ; Rob Southcott ; [email protected] ; [email protected] Subject: Re: Preparing for AVICC Here is the proposed motion (attached and below) to AVICC without the letter of support reference. I will send it now to Liz but suggest that Josie include it in the briefing that Lisa has written (that Josie will finalize) so that it is all together in one package! Liz is waiting for it and will include it in the agenda package that will go out this afternoon. I am off line until early afternoon. Thanks, Noba Requested Motion for AVICC Executive 1 Page 108 of 112 Given the recent direction to the AVICC at its 2016 AGM, That the AVICC Executive create a Community Benefit Procurement Task Force comprised of Noba Anderson (SRD & AVICC Exec), Penny Cote (ACRD & AVICC Exec), Edwin Grieve (CVRD & AVICC Exec), Lisa Helps (CRD), Josie Osborne (ACRD), Teunis Westbroek (RDN), Leslie Baird (Cumberland) & Rob Southcott (Powell River) to liaise with AVICC Executive and staff; That the Executive direct the Task Force to develop a concept for a two-year pilot Community Benefit Procurement Hub for AVICC Region, including a. Development of concept (access to expertise and materials a la MIA pooled resource model for casual legal advice), b. Preparation of education materials (FAQs, concept description, etc.), c. Funding proposals to ICET, Vancouver Foundation, d. Preparing a letter of request for funding to member local governments interested in participating in the pilot project, And Finally That the AVICC Executive meet in late July to receive the Community Benefit Procurement Hub concept paper and above mentioned supporting documents. On Mon, Jun 13, 2016 at 9:42 AM, Josie Osborne I have a few small comments on the two‐pager and will send directly to Lisa. ~Josie Josie Osborne | Mayor | District of Tofino | 121 3rd Street, Box 9, Tofino BC V0R 2Z0 | www.tofino.ca | Chair | Alberni‐Clayoquot Regional District | 3008 Fifth Ave, Port Alberni BC V9Y 2E3 | www.acrd.bc.ca Mobile: 250.266.5229 E‐mail: [email protected] Please consider the environment before printing this e‐mail. This e‐mail is confidential and is intended for the above‐named recipient(s) only. Any unauthorized use or 2 Page 109 of 112 disclosure of this e‐mail is prohibited. If you are not the intended recipient, please notify the sender immediately and securely destroy the communication. The District of Tofino is subject to the Freedom of Information and Protection of Privacy Act. On Jun 13, 2016, at 9:38 AM, Lisa Helps (Mayor) That’s the Van Foundation one. ‐‐ Lisa Helps, Victoria Mayor www.lisahelpsvictoria.ca “We’re all just walking each other home.” ‐ Rumi On Jun 13, 2016, at 9:16 AM, Noba Anderson On Mon, Jun 13, 2016 at 9:11 AM, Sandra Hamilton Hello all, Looks good to me. FYI, I have a draft press release and backgrounder to announce that QB has passed Canada's first SP Policy. Release will go out tomorrow. The release will be finalized by end of day today and will make a good supporting document to the overview attached. Today Mayor Baird and I have a photo scheduled for the magazine article on Cumberland, that I will complete by Thursday this week. Tomorrow, I meet with QB to start the Vancouver Foundation grant application. An AVICC letter of support by end of month would be most helpful. Failing that, letters of support from as many Municipalities as possible will be a good plan B. Thanks Sandra 3 Page 110 of 112 On Jun 13, 2016 8:40 AM, "Lisa Helps (Mayor)" Thanks to the elected officials for joining the phone call this morning. Sandra, we’re making progress. Please find attached the ‘one pager’ for AVICC Executive for Friday. Sandra, Josie, anyone else, please have a look at it. Please change only what might be glaringly off! It’s just a first crack but also needs to be into AVICC today! Actions from the phone call: Lisa will do a one pager Edwin and Noba will finalize the motion and submit to AVICC Leslie will finish Cumberland story presentation Josie will send out directions to AVICC meeting Anything I’m missing? Presentation on Friday: Noba, Penny and Edwin will stay seated at their places. Teunis will open the presentation with a general overview of the concept Leslie will present Cumberland’s story Josie will discuss how this fits with ICET and other funding possibilities Lisa will close with general comments emphasizing some of the points made by others, and discussing the support for this across the region Let’s try to stick to 20 minutes all together so there is time for the Executive to ask questions. Noba, Penny, Edwin do we leave after our presentation or stay for the discussion? Thanks all and have a great Monday! ‐‐ Lisa Helps, Victoria Mayor www.lisahelpsvictoria.ca “We’re all just walking each other home.” ‐ Rumi 4 Page 111 of 112 ‐‐ Director, Noba Anderson Cortes Island, Area B Strathcona Regional District [email protected] ‐‐ Director, Noba Anderson Cortes Island, Area B Strathcona Regional District [email protected] Tel: 250‐935‐0320 5 Page 112 of 112