Boys & Girls Club of Northern Westchester

YMCA Holiday Trials & Finals Invitational HOSTED BY CROSS ISLAND Y BARRACUDAS & FLUSHING Y FLYERS December 11 – 13, 2015

Approval # TBA TT Approval # TBA

A USA Swimming Approved Meet through the Metropolitan Swimming LSC # TBA “In granting this approval it is understood and agreed that USA-Swimming and Metropolitan Swimming shall be free and held harmless from any liabilities or claims from damages arising by reason of injuries to anyone during the conduct of the event”

SANCTION: Held under the approval of USA Swimming/Metropolitan Swimming, Inc., #TBA

LOCATION: Nassau County Aquatic Center

FACILITY: Ten lanes, Colorado Timing, Seating for 1,150 spectators The pool has been certified in accordance with Article 104.2.2C (4) 2 X 10 Lane by 25 yard competition pool w/ 2 meter min depth 6 Lane by 25 meter warm up pool w/ 2 meter min depth

SESSIONS: #1 Friday Night: “Distance” Events Warm-up @ 3:30PM Start @ 5:00PM (All Age Groups) #2 Saturday Morning: 11 & Over – Prelim. Warm-up @ 6:30AM Start @ 8:00AM #3 Saturday Afternoon: 10 & Under Warm-up @ 1:00PM Start @ 2:00PM #4 Saturday Night: 11 & Over - Finals Warm-up @ 6:00PM Start @ 6:45PM #5 Sunday Morning: 11 & Over – Prelim. Warm-up @ 6:30AM Start @ 8:00AM #6 Sunday Afternoon: 10 & Under Warm-up @ 1:00PM Start @ 2:00PM #7 Sunday Night: 11 & Over - Finals Warm-up @ 5:30PM Start @ 6:15PM

FORMAT: 11 & over trials and finals, 10 & under timed finals Friday night and all 11 & over may be pre-seeded, 10 & under Sat & Sun may be pre-seeded Friday night – timed finals ELIGIBILITY: This is a USA Swimming “Approved” meet, where non-USA Swimming registered swimmers may enter. USA Swimming rules apply to all swimmers, and the times achieved by USA Swimming registered swimmers are recognized.

Current USA Swimming numbers MUST BE LISTED for USA Swimming registered swimmers ONLY. Those swimmers who are not USA Swimming registered must be designated as such and should not have a USA Swimming number in the meet database. All swimmers must have an age noted and either a USA Swimming number (if registered) or birth date indicated (if not registered).

Age on Dec 11, 2015 will determine age for the entire meet.

DISABILITY Swimmers with disabilities are encouraged to attend. Contact the meet director if you need special SWIMMERS: consideration. The athlete (or the athlete’s coach) is also responsible for notifying the meet referee of any disability prior to the competition.

ENTRIES: Three events per session, Entries accepted first come, first serve via Hy-Tek Team Manager or Team Unify

U.S. Mail Entries/Payment to: Richard Finkelstein (see below) Email Entries/Confirm Entry Receipt: [email protected]

DEADLINE: Entries must be received by : THERE WILL BE TWO ENTRY DEADLINES FOR THE MEET. NEW YORK STATE TEAMS ENTERING BY OCT. 23 rd WILL BE GIVEN PRIORITY ENTRY. ON OCTOBER 24 TH ALL OTHER ENTRIES WILL BE ENTERED BASED ON ORIGINAL DATE OF RECEIPT. ENTRY DEADLINE IS NOV. 17 th , 2015. NO UPDATES OR CHANGES WILL BE CONSIDERED AFTER NOV. 17 th . Event file is available for downloading @ www.flushingflyers.com

An email confirming receipt of entries if you provide an email contact. Please contact Meet Director if you do not receive such a report within 2 days of your original email.

ENTRY FEE: An entry fee of $7 per individual event and $20 per relay must accompany the entries. Make check payable to: Flushing YMCA. Payment must be received by Dec 11, 2015. Payment or copy of check request must be included with all mail entries. Failure to pay entry fees by this deadline could result in teams being barred from the meet.

WARM-UP: Metropolitan Swimming warm up procedures will be in effect for the duration of the meet

SCRATCHES: Coaches will be given scratch sheets upon check-in for each session. Courtesy scratches are requested Friday evening so that empty lanes may be filled for the weekend where possible. Coaches are asked to clearly indicate individual event scratches and which swimmers will not be participating in the session.

AWARDS: Medals will be awarded for 1st thru 3rd place finishes for all events. Ribbons will be awarded for 4th thru 8th place finishes. 9th thru 16th places will only score points. Awards will be given to the top 3 overall teams and individual high point awards for top three males and females in each age group. Awards will be given to the coaches at the end of the meet.

TIMERS AND OFFICIALS: Each club will be required to provide up to 4 timers for timed final sessions and prelim sessions based on the size of their entry. Timers will be provided with hospitality during their assignment. Timing assignments will be on the web sites and e mailed. Additional volunteers are welcome. Anyone interested in officiating please contact Meet Referee Dan Collins at [email protected] by November 24 th .

MEET Richard Finkelstein, [email protected], 516-343-2550 DIRECTORS: Kelly Donlevy, [email protected] 718-225-3414

RULES: The current USA Swimming Rules and Regulations will apply. The USA Swimming Code of Conduct is in effect for the duration of the meet. The overhead start procedure may be used at the discretion of the meet Referee. Bleacher seating is available for approximately 600 swimmers in each session. Any session having more than 700 swimmers entered will necessitate those teams accepted after 700 is reached to sit in the balcony at the diving end of the pool. Those teams will be notified upon acceptance into the meet. Deck chairs are totally prohibited on deck.

SAFETY: Metropolitan Safety and Warm-up procedures will be in effect. Marshals will be present throughout warm- ups and competition, and have the authority to remove, with the concurrence of the meet Referee, any swimmer, coach, club, or spectator for failure to follow the safety rules. “Any swimmer entered in the meet must be proficient in performing a racing start or must start each race from within the water. When unaccompanied by a coach, it is the responsibility of the swimmer, or the swimmer’s legal guardian, to ensure compliance with this requirement”

WATER USA 2011 - 202.3.7 "The meet announcement shall include information about water depth measured for a DEPTH: distance of 3 feet 3½ inches (1.0 meter) to 16 feet 5 inches (5.0 meters) from both end walls."

DISCLAIMER: DISCLAIMER: Upon acceptance of his/her entries, the participant waives all claims against Nassau County Aquatic Center, Cross Island YMCA, Flushing YMCA, Metropolitan Swimming Inc., USA Swimming Inc., their agents or representatives for any injury occurring as a result of the meet. "It is understood that USA Swimming, Inc. and Metropolitan Swimming, Inc. shall be free from liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event."

AUDIO/VISUAL Use of Audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest STATEMENT: rooms or locker rooms DECK Except where venue facilities require otherwise, changing into or out of swimsuits other than in CHANGING: locker rooms or other designated areas is prohibited.

ADMISSION: Weekend Pass: $15.00 Individual Sessions: $6.00/per session. Programs will be available for purchase

MERCHANTS: Food, equipment and clothing merchants will be present

PARKING: Ample free parking. Please park only in designated areas in parking lots.

DIRECTIONS: Are available at www.flushingflyers.com. PLEASE REMIND PARENTS THAT THE MEET IS AT EISENHOWER PARK AND NOT THE FLUSHING YMCA.

YMCA Holiday Trials & Finals Invitational HOSTED BY CROSS ISLAND Y BARRACUDAS & FLUSHING Y FLYERS December 11 – 13, 2015

Meet Directors: Richard Finkelstein 516-538-3324 - email: [email protected] Kelly Donlevy 718-225-3414 - email: [email protected]

Meet Dates: Friday, Saturday, Sunday, December 11, 12, 13, 2015

Sessions: #1 Friday Night: “Distance Events” Warm-up @ 3:30PM Start @ 5:00PM (All Age Groups) #2 Saturday Morning: 11 & Over – Prelim. Warm-up @ 6:30AM Start @ 8:00AM #3 Saturday Afternoon: 10 & Under Warm-up @ 1:00PM Start @ 2:00PM #4 Saturday Night: 11 & Over - Finals Warm-up @ 6:00PM Start @ 6:45PM #5 Sunday Morning: 11 & Over – Prelim. Warm-up @ 6:30AM Start @ 8:00AM #6 Sunday Afternoon: 10 & Under Warm-up @ 1:00PM Start @ 2:00PM #7 Sunday Night: 11 & Over - Finals Warm-up @ 5:30PM Start @ 6:15PM

Admissions: Weekend Pass: $15.00 Individual Sessions: $6.00/per session Programs will be available for purchase

Facilities: Nassau County Aquatic Center, Eisenhower Park, East Meadow, New York - 10 lanes for preliminaries and 8 lanes for finals. All relays are Timed Finals.

Sanctions: The meet is Nationally Sanctioned by the YMCA of the USA and approved by Metro Swimming Approvals: #’s TBA

Entries, All entries to be submitted via computer disk or email using the latest Hy-Tek/Team Unify Version. Entry Fees, Send Email entries to Richard Finkelstein, [email protected] AND Kris Tilas at Entry Deadline: [email protected]. Swimmers are allowed to swim up to three individual events and one relay per session. There are cut off times in all 9 & over events. NT entries will not be accepted. Please check off in Team Manager “include US ID #” for registered swimmers when exporting your entry.

THERE WILL BE TWO ENTRY DEADLINES FOR THE MEET. NEW YORK STATE TEAMS ENTERING BY OCT. 23 rd WILL BE GIVEN PRIORITY ENTRY. ON OCTOBER 24 TH ALL OTHER ENTRIES WILL BE ENTERED BASED ON ORIGINAL DATE OF RECEIPT. ENTRY DEADLINE IS NOV. 17 th , 2015. NO UPDATES OR CHANGES AFTER NOV. 17 th . Event file is available for downloading @ www.flushingflyers.com.

IMPORTANT NOTE – IN THE INTEREST OF SAFETY AS PER NASSAU COUNTY 10 & UNDER SWIMMERS WILL NOT BE ALLOWED IN THE BUILDING UNTIL 12:40 EACH AFTERNOON. PLEASE DO NOT ENCOURAGE PARENTS AND SWIMMERS TO GET THERE TOO EARLY.

$7.00 per individual and $20.00 per relay entry. There will be no refunds on scratches. Either checks for entry fees, payable to the Flushing YMCA, or a copy of the check request, all paperwork and diskette entries should be mailed to:

Richard Finkelstein – Swim Coach Flushing YMCA 138-46 Northern Blvd. Flushing, New York 11354

Rules: 1. USA Swimming Rules will govern. All rules will be strictly enforced. Metro swimming warm up guidelines will be in effect. 2. Teams may enter 3 relay teams per relay event, but only 1 relay team will score per event. 3. Swimmer’s age as of December 11, 2015, will be the criteria for age group determination. 4. Flyover starts will be implemented to expedite the meet. 5. Swimmers may only enter warm up at the starting end of the pool and must sit down and slide into the pool. There is no diving or jumping into the pool during warm up other than diving in designated sprint lanes at the appropriate time. Anyone swimming under the bulkheads or shaving in the facility will be removed from the swim meet. 6. Top 16 in each individual 11 & over event will compete in finals session Saturday and Sunday evening. USS and Metro scratch rules are in effect including a fine for no shows for Sunday’s finals. 7. "Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.” 8. Bleacher seating is available for approximately 600 swimmers in each session. Any session having more than 700 swimmers entered will necessitate those teams accepted after 700 is reached to sit in the balcony at the diving end of the pool. Those teams will be notified upon acceptance into the meet. Deck chairs are totally prohibited on deck.

Scratches: The 11 & over meet may be preseeded. Scratches are appreciated. Deck entries will be allowed as space permits on a first come, first serve basis. $10 for individual events, $20 for relays

Awards: Medals will be awarded for 1st thru 3rd place finishes for all events. Ribbons will be awarded for 4th thru 8th place finishes. 9th thru 16th places will only score points. Awards will be given to the top 3 overall teams and individual high point awards for top three males and females in each age group. Awards will be given to the coaches at the end of the meet.

Additional Note: If responses to the meet are overwhelming, the Meet Directors reserve the right to reduce the number of swimmers such that no session will exceed approximately 4 hours. Any cuts necessary will be based on date of receipt of entries.

Scoring: Individual Events: 20, 17, 16, 15, 14, 13, 12, 11, 9, 7, 6, 5, 4, 3, 2, 1 Relays: 40, 34, 32, 30, 28, 26, 24, 22, 18, 14, 12, 10, 8, 6, 4, 2

Clerk of Course: 8 & under swimmers in 25 yard events and relays must report to the Clerk of Course when their event has been called for seeding. All other events and age groups will report directly to the blocks approximately 2 heats prior to their race.

Refreshments: A concession stand will be available each day.

Meals: Breakfast and lunch will be provided for coaches and officials Sat. and Sun. Restrictions: 1. Food may not be brought into the spectator seating area. 2. An elevator is available for Meet Officials and the handicapped only. 3. Swimmers must remain in designated areas. Anyone found outside of the designated areas will be disqualified from the meet. Anyone caught swimming under the bulkhead will be disqualified from the meet. Coaches are responsible for their swimmers at all times. No shaving anywhere in the facility. Timers & Each club will be required to provide up to 4 timers for timed final sessions and prelim sessions Officials: based on the size of their entry. Timers will be provided with hospitality during their assignment. Timing assignments will be on the web sites and e mailed. Additional volunteers are welcome. Anyone interested in officiating please contact Dan Collins at [email protected] by Nov 24 th .

Website Posting: Warm-up Schedules will be posted on www.flushingflyers.com

Directions: Are available at www.flushingflyers.com. PLEASE REMIND PARENTS THAT THE MEET IS AT EISENHOWER PARK AND NOT THE FLUSHING YMCA.

Hotel Information:

Long Island Marriot Sheraton – Plainview 101 James Doolittle Blvd. Uniondale, N.Y. 11553 333 South Service Road Plainview, N.Y. 11803 516-423-2161 – Jackie Breen 516-694-6500 Ray Rodriguez 2 minutes from pool 20 minutes from pool

Hampton Inn – Garden City Melville Marriot North Ave. Garden City, N.Y. `11530 1350 Old Walt Whitman Road 516-227-2720 – Debra Russo Sales Director Melville, N.Y. 11747 [email protected] 631-423-1600 – Carlos Sanchez 5 minutes from pool 25 minutes from pool

Econo Lodge – Hicksville Red Roof Inn 429 Duffy Ave. Hicksville, N.Y. 11801 699 Dibblee Drive Westbury, N.Y. 11590 www.econolodge-hicksville.com 516-794-2555 or 1-800redroof 516-433-3900 – Marlo Signoracci X141 Christine Sodikoss – Sales Director Free Continental Breakfast 5 minutes from pool, 2 minutes from Malls 15 minutes from pool Hilton Garden Inn Best Western – Woodbury Inn 1575 Privado Road Westbury, N.Y. 11590 7940 Jericho Turnpike, Woodbury, N.Y. 11749 516-683-8200 Josh Browsky – Sales Director 516-921-2323 Bibi Mojum 5 minutes from pool, 1 minute from Source Mall 20 minutes from pool La Quinta Inn Holiday Inn - Westbury 821 Stewart Ave. 369 Old Country Road, Carle Place, N.Y. 11514 Westbury, N.Y. 11530 516-213-9102 – Amanda Carbone 1-855-238-1593 5 minutes from pool Free Continental Breakfast 5 minutes from pool, 1 minute from Mall Days Inn – Hicksville 828 South Oyster Bay Rd. Hicksville, N.Y. 11801 Hampton Inn & Suites 516-433-1900 – Tom Agiesta 125 Merrick Road Rockville Centre, NY 11570 15 minutes from pool 516-599-1700 – Christina Vallaz Free hot/cold buffet breakfast 20 minutes from pool Comfort Inn (formerly Fairfield Inn) Ramada Rockville Centre 24 Oak Drive Syosset, NY 11791 1000 Sunrise Highway 516-921-1105 X105 Nicole Swanson Rockville Centre, NY 11570 20 minutes from pool 1-516-678-1100 - 20 minutes [email protected] Free continental breakfast

Holiday Inn Express Lynbrook 1 Sunrise Highway Huntington Hilton Lynbrook, NY 11563 598 Broadhollow Rd. Melville, NY 11747 1-516-596-3000 – 25 minutes 631-845-1000 ext 2 Christine Ludica 30 minutes from pool Best Western Mill River Manor 173 Sunrise Highway Holiday Inn Plainview Rockville Centre, NY 11570 215 Sunnyside Blvd. Plainview, NY 11803 1-516-678-1300 X606 Haley Rice 20 minutes 516-349-7400 – Sue Tam Sales Manager Free continental breakfast 25 minutes from pool Hyatt Place Garden City Marriott Residence Inn 5 North Ave 9 Gerhard Road Plainview, NY 11803 Garden City, NY 11530 516-433-6200 – Christine Ross – Dir. of Sales 1-516-222-6277 – 5 minutes 25 minutes from pool Free buffet breakfast

All Hotels should be googled and map quested for more specific details December 11-13, 2015

ENTRY SUMMARY SHEET

Team Name:______Club Code:______

Head Coach Name:______Phone # (Day):______Phone # (Night):______Cell # ______

Email address:______

# Girls # Boys # Total Entries X Fee Amount Due # of Individual Entries X $7.00 each $

# of Relay Team Entries X $20.00 each $ TOTAL ENTRY FEE $

Coaches Signature:______

All entries must be received NO LATER THAN TUESDAY, NOVEMBER 17, 2015 : Email your entries to [email protected] AND [email protected].

When emailing entries, the following must be sent the next day to the address below: . Hard copy of submitted entries . Entry Summary Sheet . Check payable to “Flushing YMCA” for Total Entry Fee or copy of check request . Release Declaration

Mail to: Richard Finkelstein – Swim Coach Flushing YMCA 138-46 Northern Blvd. Flushing, New York 11354 Friday Dec.12: Session #1 Warm-up 3:30 PM Start 5:00 Girls Event # Event Boys Event# 1 3:05.00 9-10 200 Freestyle 3:10.00 2 3 2:50.00 11-12 200 freestyle 2:55.00 4 5 6:05.00 13-14 500 Freestyle 6:05.00 6 7 5:50.00 OPEN 500 Freestyle 5:40.00 8 9 3:30.00 9-10 200 IM 3:30.00 10 11 3:00.00 11-12 200 IM 3:05.00 12 13 5:25.00 13-14 400 IM 5:10.00 14 15 5:10.00 OPEN 400 IM 5:00.00 16

Saturday Dec.13: Session #2 Warm-up 6:30 Start 8:00 Girls Event# Event Boys Event# 17 1:05.00 13-14 100 Freestyle 1:00.00 18 19 1:00.00 OPEN 100 Freestyle 56.00 20 21 33.00 11-12 50 Freestyle 35.00 22 23 2:50.00 13-14 200 Breaststroke 2:45.00 24 25 2:45.00 OPEN 200 Breaststroke 2:35.00 26 27 1:45.00 11-12 100 Breaststroke 1:50.00 28 29 2:45.00 13-14 200 FLY 2:40.00 30 31 2:35.00 OPEN 200 FLY 2:25.00 32 33 1:35.00 11-12 100 FLY 1:30.00 34 35 1:17.00 13-14 100 Backstroke 1:09.00 36 37 1:12.00 OPEN 100 Backstroke 1:04.00 38 39 42.00 11-12 50 Backstroke 46.00 40 41 2:40.00 13-14 200 IM 2:30.00 42 43 2:33.00 OPEN 200 IM 2:22.00 44 45 11-12 200 Medley Relay 46 47 13-14 200 Medley Relay 48 49 OPEN 200 Medley Relay 50

USE OF ALCOHOL OR TOBACCO PRODUCTS ANYWHERE IN THE FACILITY IS STRICTLY PROHIBITED. NO GLASS OF ANY KIND ON DECK OR IN THE BALCONY. VIOLATION OF THE ABOVE MAY RESULT IN IMMEDIATE REMOVAL FROM THE FACILITY.

Saturday Dec.13: Session #3 Warm-up 1:00 Start 2:00

Girls Event# Event Boys Event# 51 8 & Under 100 Freestyle 52 53 1:36.00 9-10 100 Freestyle 1:36.00 54 55 8 & Under 50 Butterfly 56 57 55.00 9-10 50 Butterfly 55.00 58 59 8 & Under 25 Breaststroke 60 61 2:00.00 9-10 100 Breaststroke 2:00.00 62 63 8 & Under 50 Backstroke 64 65 50.00 9-10 50 Backstroke 50.00 66 67 8 & Under 25 Freestyle 68 69 9-10 200 Medley Relay 70 71 8 & Under 100 Medley Relay 72

Sunday Dec. 14 Session #5 Warm-up 6:30, Start 8:00

Girls Event# Event Boys Event # 73 1:30.00 11-12 100 IM 1:32.00 74 75 30.00 13-14 50 Freestyle 28.50 76 77 28.00 OPEN 50 Freestyle 26.00 78 79 51.00 11-12 50 Breaststroke 49.00 80 81 1:24.00 13-14 100 Breaststroke 1:20.00 82 83 1:19.00 OPEN 100 Breaststroke 1:10.00 84 85 1:22.00 11-12 100 Freestyle 1:22.00 86 87 2:24.00 13-14 200 Freestyle 2:20.00 88 89 2:18.00 OPEN 200 Freestyle 2:08.00 90 91 43.00 11-12 50 Butterfly 46.00 92 93 1:14.00 13-14 100 Butterfly 1:12.00 94 95 1:08.00 OPEN 100 Butterfly 1:03.00 96 97 1:35.00 11-12 100 Backstroke 1:35.00 98 99 2:38.00 13-14 200 Backstroke 2:35.00 100 101 2:28.00 OPEN 200 Backstroke 2:16.00 102 103 11-12 200 Freestyle Relay 104 105 13-14 200 Freestyle Relay 106 107 OPEN 200 Freestyle Relay 108

Sunday Dec. 14: Session #6 Warm-up 1:00, Start 2:00

Girls Event # Event Boys Event # 109 8 & Under 100 IM 110 111 1:55.00 9-10 100 IM 1:55.00 112 113 8 & Under 50 Breaststroke 114 115 1:00.00 9-10 50 Breaststroke 1:00.00 116 117 8 & Under 25 Butterfly 118 119 2:08.00 9-10 100 Butterfly 2:08.00 120 121 8 & Under 50 Freestyle 122 123 43.00 9-10 50 Freestyle 43.00 124 125 8 & Under 25 Backstroke 126 127 1:55.00 9-10 100 Backstroke 1:55.00 128 129 8 & Under 100 Freestyle Relay 130 131 9-10 200 Freestyle Relay 132