Fairfax Outdoor Swim Meet

FAIRFAX OUTDOOR SWIM MEET A/BB/B/C/Swim Meet USA and YMCA Invitational June 24-25 2017

Meet Director Entry Chairperson Safety Chairperson Jaci DeLakis JoDea Green Zach Chumas 3626 Parkside Circle West [email protected] Eau Claire, WI 54701 [email protected] Administrative Officials Meet Referee (715) 579-3284 cell Shane Peterson Rick Amelse Judy Soborowicz [email protected]

HOST TEAM: Eau Claire YMCA Swim Team

LOCATION: Fairfax Outdoor Pool 4200 Fairfax Street Eau Claire, WI 54701

USA APPROVAL: WI2017-214A QUALITY meet under Wisconsin Swimming Policy 2.8.1.c6

MEET DIRECTOR: Jaci DeLakis, YMCA Fairfax Meet Director 3626 Parkside Circle W Eau Claire, WI 54701 (715) 579-3284

MEET MARSHALL: Zach Chumas

HOST TEAM COACH: Paula Caucutt

OFFICIALS: Rick Amelse Referee (others to be determined)

TIME SCHEDULE: Saturday & Sunday: General Warm-up 6:50-7:50 am. Failure to follow warm-up guidelines may result in disqualification from the next individual event. Meet will not start before 8:00 am. The afternoon warm-ups will start as soon as the morning session has been completed. Afternoon warm up times be distributed with PM session information.

WARM-UPS: First 25 Minutes – Circle swim all lanes Next 15 Minutes –Dive Sprints & Circle Swim

Last 15 Minutes - Lanes 1, 8 – Circle Swim. Lanes 2-7 – Dive Sprints Sit & Slide entries will be enforced during warm-ups/cool downs FACILITY: KDI Paragon Parafllyte starting platforms, 30” high, 10% slant, 50 meter pool with eight 7’ lanes, non turbulent lanes lines, 5’6” depth at starting blocks, 3’6” depth at shallow end. The Competition Course has not been certified in accordance with USA Swimming’s Rule 104.2.2C(4)

LOST & FOUND: Any items left after the meet will be brought to the Eau Claire YMCA. 715-836-8460

CITY ORDINACE: There are no animals allowed at the Fairfax Pool - including the grass area.

TIMING: Daktronics Electronic timing system with touchpads at both ends, Hy-Tek & SST software, one backup button and two stopwatches per lane. Will use meet mobile and private network to access unofficial immediate heat times.

RULES: 2017 USA Swimming & Wisconsin long course rules prevail for this meet.

AWARDS: *Medals for 1st-3rd *Ribbons for 4th-16th *Ribbons or heat winning items for winners in 9 & 10, 11 & 12 age groups *Team award for top 3 teams *Individual scoring 20-17-16-15-14-13-12-11-9-7-6-5-4-3- 2-1 *Relay scoring 40-34-32-30-28-26-24-22-18-14-12-10-8- 6-4-2

ELIBIGILITY: *Swimmers age as of June 24, 2017 shall determine age group eligibility. *USA swimmers must have current USA or YMCA registration. USA and Wisconsin Swimming rules mandate that substantial fines will be levied against clubs and parents/guardians who enter ineligible swimmers.

ENTRY FEES: *$3.00 LSC splash fee for each name listed on the entry sheet plus $5.00 per individual event and $20.00 per relay. *Checks should be payable to: Eau Claire YMCA (Memo Fairfax Swim Meet) *All fees MUST accompany entries and are NOT REFUNDABLE. ENTRY DEADLINE: ENTRIES MUST BE RECEIVED NO LATER THAN JUNE 6, 2017 All entries must be submitted in Hy-Tek Comlink (CL2) or SDIF (SD3) format. Hy-Tek format is preferred. Submittals shall be by email attachment to [email protected]. Fax or mail submittals will not be accepted. We will accept only 1400 INDIVIDUAL SWIMS PER FULL DAY. MAIL ENTRIES: Send Completed waivers and fees by June 6, 2017 to: Jaci DeLakis, Meet Manager Eau Claire YMCA 3626 Parkside Circle West Eau Claire, WI 54701 (715) 579-3284 YMCA Fax: (715) 836-8467 ADMISSION FEE: ADMISSION IS FREE…Heat sheets are $8.00 (includes both days). ENTRIES: It is preferred that all entries be submitted on a Hy-Tek Commlink (CL2) or SDIF (SD3) file. Hy-Tek format is preferred. Swimmers may compete in a maximum of THREE (3) individual events per day, plus relays. NO ‘NT’ (no time) entries are accepted for either individual or relays. This is necessary to help us run the most efficient meet possible. Open swimmers must be age 12 or older. Swimming up age groups for relays will be allowed. We will not accept entries by fax, or mail and no hard copies or disks are required. We will send a team entry report for your review once your team is added to the meet.

LATE ENTRIES: Deck entries, for individual and relay events, will be accepted up to 20 minutes prior to the start of the session (morning and afternoon). Entries will be accepted only for registered swimmers. Only open lanes will be filled – no additional heats will be added and lane selection will be at the sole discretion of the Deck Chair. A fee of $6.00 for individual events and $24.00 for relay events must accompany each entry request. Forms will be available in the coach’s packets. RELAYS: Relay sheets will be provided in the coach’s packets. Coaches MUST complete the relay sheets and return them to the Meet Manager or Computer System Area prior to the session. First and last names of competing swimmers must be legibly written on the relay sheets in correct swimming order. * Please remember that the 2nd & 4th swimmers of the 200M relays will be starting in the water, due to the depth of the pool in the shallow end. The touch pads will be turned off, as the swimmer in the water often triggers the pad. Anyone requesting a lead off split will need to provide 2 watches and have the official verify the watch times according to USA rules.

FINAL RESULTS: All teams will be sent an email copy of final results within two weeks after completion of the meet to the email address from where their entries originated. If meet back up is requested, please contact the Deck Chair to arrange the method of transfer (email preferred or storage media). Storage media needs to be in the form of a USB flash drive or “thumb” drive.

USA DECK REGISTRATIONS: There will be NO deck registrations for USA membership. If a swimmer’s registration cannot be verified, they will not be allowed to swim.

USE OF DRONES: The use of drones during the meet will be prohibited.ENTRY SEED TIMES: All entries must have a seed time – no “NT” will be accepted. The software should convert times to metric (50m) times. It is the responsibility of the submitting teams/coaches to be sure the entries are submitted correctly and to review the entry confirmation sheets to verify the conversion occurred correctly. Swimming up age groups for relays is allowed. Please indicate any swimmers with a disability or special needs on the entry form. Contact the official on the day of the meet regarding your swimmer. The 400IM , 800 &1500 freestyle events will be swum after the relays on Saturday and Sunday. The 800 and 1500 freestyle events will be limited to the two fastest heats for each event. There is the possibility that we will swim 2 swimmers per lane for the 800 & 1500 freestyle events.

OUT OF STATE: USA entrants MUST bring current USA card to the meet.

CONDUCT: In accordance with the Federal Video Voyeurism Prevention Act of 2004-the use camera phones or video recording devices in the locker rooms is prohibited.

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

DECK CHANGE: Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.

BAD WEATHER: In the case of bad weather, the meet will operate under the Red Cross requirements. *Clear pool at the first sign of lightening or thunder. *Resume meet 20 minutes after the last sight of lightening or thunder. *If meet is delayed due to bad weather, we will resume the meet with the event that was suspended and continue in the order of events; however, we will not swim later than 6:30p.m. Any events not completed will be cancelled. No refunds for events missed, due to bad weather. We will be using fly over starts to decrease time between heats. If you have any questions concerning fly over starts contact the meet manager.

Visit Eau Claire: When attending the Fairfax Invitational if you and your family need to find some things to do while in town, you can log onto the following website and they will have many things for you to do while staying in the Eau Claire Area. visiteauclaire.com (715) 831-2345

FAIRFAX INVITATIONAL Meet Waiver Form In consideration of acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators, and assigns, waive and release any and all claims against the Eau Claire YMCA, Wisconsin Swimming, USA, and the Eau Claire Parks and Recreation Department, all parties inclusive for injuries and/or expenses incurred by me/us at the meet, or while on the road to and from the meet. I/we are bona-fide amateur athlete(s) and eligible to compete in all events I/we have entered.

Club Name and Abbreviation:______

Signature of Club Official:______

Club Person to Contact for Questions about This Entry:

Name: ______Phone______(h) ______(w)

Address:______

Email Address:______

Entry Fees (per swimmer):

Total Swimmers x $3.00 (LSC Fee) = $______Splash Fees:

Total Splashes x $5.00 = $______Total Relays x $20.00 = $______Total Due $______

Entries are non-refundable and must be received by June 6, 2017. Mail meet waiver and check payable to: Eau Claire YMCA (In Memo Fairfax Invitational)

Send to: Jaci DeLakis, Meet Manager 3626 Parkside Circle West Eau Claire, WI 54701 (715) 579-3284

Wisconsin Swimming Meet Reservation Form

Host Club: _____Eau Claire YMCA Marlins Swim Team______

Name of Meet: _____Fairfax Outdoor Swim Meet______

Date of Meet: _____June 24 & 25, 2017______

Team:______

Contact Person:______

Address: ______Phone (____)______(Street / P.O. Box)

______(City) (State) (Zip)

EMAIL ADDRESS: ______

Entry Fee Swims Total

Number of Swims Sat A.M. ______x ______

Sat P.M. ______x ______

Sun A.M. ______x ______

Sun P.M. ______x ______

Meet Total ______x ______

Total Individual Entry Fees Submitted______Check # ______

Note: Relay, surcharges and time trial fees are not figured into this reservation total. Reservations in excess of actual entries are not refundable and may not be applied to relay, surcharge, or time trial fees, UNLESS OTHERWISE SPECIFIED ON HOST TEAM’S WAIVER.

For Host Club Only

Date Received______Amount Enclosed______

6/23/2009 FAIRFAX INVITATIONAL EVENT SHEETS

Saturday Morning, June 24, 2017

GIRLS AGE GROUP EVENT BOYS 1 12 & Under 200 m Free Relay 2 3 10 & Under 200 m Free Relay 4 5 11-12 400 m Free 6 7 10 & Under 200 m Free 8 9 11-12 100 m Back 10 11 10 & Under 100 m Back 12 13 11-12 50 m Free 14 15 10 & Under 50 m Free 16 17 11-12 100 m Fly 18 19 10 & Under 100 m Fly 20 21 11-12 50 m Breast 22 23 10 & Under 50 m Breast 24 25 12 & Under 400 m Medley Relay 26

Saturday Afternoon, June 24, 2017

GIRLS AGE GROUP EVENT BOYS 27 Open 200 m Free Relay 28 29 14 & Under 200 m Free Relay 30 31 Open 200 m Free 32 33 13-14 200 m Free 34 35 Open 100 m Back 36 37 13-14 100 m Back 38 39 Open 200 m Fly 40 41 13-14 200 m Fly 42 43 Open 100 m Breast 44 45 13-14 100 m Breast 46 47 Open 50 m Free 48 49 13-14 50 m Free 50 51 Open 400 m Medley Relay 52 53 14 & Under 400 m Medley Relay 54 55 Open 400 m IM 56 57 13-14 400 m IM 58

FAIRFAX INVITATIONAL EVENT SHEETS Sunday Morning, June 25, 2017

GIRLS AGE GROUP EVENT BOYS 59 12 & Under 200 m Medley Relay 60 61 10 & Under 200 m Medley Relay 62 63 11-12 200 m IM 64 65 10 & Under 200 m IM 66 67 11-12 50 m Back 68 69 10 & Under 50 m Back 70 71 11-12 100 m Free 72 73 10 & Under 100 m Free 74 75 11-12 100 m Breast 76 77 10 & Under 100 m Breast 78 79 11-12 50 m Fly 80 81 10 & Under 50 m Fly 82 83 12 & Under 400 m Free Relay 84

Sunday Afternoon, June 25, 2017

GIRLS AGE GROUP EVENT BOYS 85 Open 200 m Medley Relay 86 87 14 & Under 200 m Medley Relay 88 89 Open 200 m IM 90 91 13-14 200 m IM 92 93 Open 200 m Back 94 95 13-14 200 m Back 96 97 Open 100 m Free 98 99 13-14 100 m Free 100 101 Open 200 m Breast 102 103 13-14 200 m Breast 104 105 Open 100 m Fly 106 107 13-14 100 m Fly 108 109 Open 400 m Free Relay 110 111 14 & Under 400 m Free Relay 112 113* Open 800 m Free 13-14 1500 m Free 114* 115* Open 800 m Free 13-14 1500 m Free 116*

*limited to the fastest 2 heats