Aleph Cataloguing/Authorities Conversion Work Group s1

Aleph Cataloguing/Authorities Conversion Work Group

Recognition of deleted NOTIS records

Authority records with deleted status: If the NOTIS STAT 2nd position (leader/05) is D: the authority record is deleted. Do not migrate deleted authority records.

Bibliographic records with deleted status: If the NOTIS STAT 2nd position (leader/05) is D, C, F, M, N (in CAPS): the bibliographic record is deleted. (Codes C, F, M, N mean that the record has, or once had, a closed order record attached to it.) Do not migrate deleted bibliographic records without associated order records to Aleph. No BIB ADM HOL or ITM records should be created based on them. Ex. AEL9023, AGF3895 in the sample base are deleted records

However, if the bibliographic record is linked to a closed order record, migrate it as a logically deleted record in Aleph using the STA::$$aDELETED field.

Copy statements with deleted status: A copy statement with classification type Z represents a deleted copy. Do not migrate such a statement unless there is an order record associated with it. Do not create an ADM 852 for these statements, nor create any HOL records for them. Ex. ABK8053 statements 1 and 3 are to be deleted BEA6964 statement 2 is to be deleted ACA9343 statement 2 is to be deleted

Any NOTIS MHLD records linked to them should be discarded regardless of status, any NOTIS ITEM records linked to them should be discarded regardless of status. Ex. AAF2019 statement 2 has an MHLD attached to a Z copy statement

06/08/18 - 1 - However, if a copy statement with Z classification type is linked to an order record (open or closed), create/migrate a HOL record for it which is suppressed in Aleph using the STA::$$aSUPPRESSED field. (See: Acquisitions Conversion Report for ExLibris -- Jan. 11, 2000, Item #7)

MHLD records with deleted status: An MHLD record with STAT (leader/05) d (lower case) is deleted. If an MHLD record attached to an active copy statement is coded d, the fields in that MHLD should not be added to the HOL record for that copy statement during migration. Instead, a default HOL record should be created based on the copy statement.

ITEM records with deleted status: If the item status (C00 item leader field, position 17) is d (deleted), o (orphaned), w (withdrawn) the item record should not be migrated. Migrate only active item records.

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