Sample Job Description Caseworker

Job Description – Assistant Mentoring Coordinator

Full-time summer contract July 3 – August 25th 2 positions available 30 hours/week – Flex time including evenings and weekends

Responsible to: Mentoring Coordinator(s) Executive Director

Function The Assistant Mentoring Coordinator will provide casework management in accordance with the National Standards set out by Big Brothers Big Sisters of Canada. S/he will be responsible for providing assistance to a Mentoring Coordinator in matching volunteer mentors with children and youth, and to monitor those matches to ensure the healthy development of the relationships.

The Assistant Mentoring Coordinator will work within the guidelines, policies and mission of the Agency and will be accountable and responsible for specific projects as assigned.

Assistant Mentoring Coordinator Responsibilities:

. the assistant Mentoring Coordinator will be matched as a Mentor to a child or youth within our organization upon completion of the agency’s enrollment process. Mentor responsibilities include: o participate in Pre-Match training administered by the agency. o maintain regular dialogue with program staff throughout the match o be a friend to their mentee, and maintain contact on a regular and consistent basis o be a positive role model, emphasizing behaviour such as trust, respect, reliability, honesty, fairness, commitment, resilience, kindness o place primary importance upon the protection and well-being of children and youth o be supervised and supported by, and remain accountable to, program staff o be clear in communication with mentee’s parents/guardians, particularly around contacts, timing, planned activities and issues of concern o maintain regular and open communication with mentee, his/her parents/guardians, and the agency o take initiative in planning your time with your mentee, yet include him/her in decision making o always let your mentee know when s/he can expect to see you next o allow the friendship to develop at its own pace o promptly report any concerns about the match to the Agency o set and respect boundaries along with your mentee, parents/guardians, and program or site-based staff o respect the privacy and diversity of your mentee and his/her family o commit to a positive, formal closing of the mentoring match o follow agency and child protection protocols as discussed in your training - your program staff are always able to guide and support you

May 2017 . accept and document application of potential volunteers and clients (including parent, guardian, child, youth, etc.) . assist in the intake of children and volunteers including orientation, interviewing, screening etc. . assist in planning relevant group based summer program and execute program delivery for children and youth on our waiting list . conduct reference checks of potential volunteers . conduct the Pre-Match Training program with Mentors, Mentees and parents/guardians . maintain case notes on all cases in accordance with the National Standards . facilitate match closure process for Mentor, Mentee and parent/guardian . provide regular reports to Executive Director, or special reports as requested . maintain strict confidentiality as outlined in agency Privacy and Confidentiality Policy . ensure all mentees, parents/guardians and Mentors are informed of any pertinent agency information such as group programs, change of policy, change of address etc. . perform administrative functions as required to manage caseload . assist with recreation events as required . complete a performance appraisal including goals and objectives for summer employment . remain aware of federal and provincial privacy legislation and the agency’s privacy policies and practices

Qualifications The Assistant Mentoring Coordinator must be enrolled in a post-secondary diploma in a related field for the 2017/2018 school year (e.g. education, social or human services, child and youth work, family studies etc.).

In addition to this, the agency may require the Assistant Mentoring Coordinator to have: . successful submission of a clear police abstract including vulnerable sector . effective oral and written communication skills . strong problem solving skills . ability to interact with people of all ages and cultural backgrounds . ability to work independently and as part of a team . sound computer skills . ability to work flexible hours . access to a vehicle

If you have the above mentioned qualifications please submit your resume and cover letter by June 9, 2017.

NO PHONE CALLS please. We appreciate your interest and we will contact suitable applicants to schedule an interview.

Send application to: James Maxwell [email protected]

May 2017