The Commissioners Meeting Was Called to Order in Their Meeting Room at 9:00 A.M. All Members

June 1, 2015

The Commissioners’ meeting was called to order in their meeting room at 9:00 a.m. All members were present.

(1) Consent Agenda – Motion was made by M. Manus to approve the Consent Agenda. Motion was seconded by K. Skoog. Motion carried. The Consent Agenda includes today’s Agenda, the minutes of the Board’s May 26, 2015 meeting and the following items:

Investment Earnings (May 1-22): $1,267.00

Payroll Change Notices: Assessor: Jonathan Verity, Resignation, Effective, 06/05/2015 County Clerk/Superior Court: Kyle Olson, Resignation, Effective 08/18/2015 Sheriff (Corrections): Jessica Engelstad, Corrections Officer, $2,990.81, Step 1

Washington Counties Risk Pool Risk Exposure Assessment – 2015

Approve letter of Chief Financial Officer to the State of Washington Business Licensing Department regarding Underground Storage Tanks

Approval to pay the Tri-County Economic Development District Invoice in the amount of $2,000.00 to assist with funding for development of the NEWATrails website

Approval for Counseling Services to Advertise and Hire a Chemical Dependency Professional or Co-Occurring Professional, pending successful pre-employment requirements

Approval for County Clerk to Advertise and Hire a Deputy Clerk, pending successful pre- employment requirements

Memorandum of Understanding Between Pend Oreille County, Spokane County and Stevens County Relating To The Coordination of Water Resource Planning in WRIA 55 And Other Water Issues of Concern AGREEMENT NO. 2015-44, COMMISSIONERS’ RECORDING

DSHS Agreement No. 1163-27319, Amendment 16, Amending the Substance Abuse Contract, moving $12,999 treatment dollars to the Resource Development category AGREEMENT NO. 2015-45, COMMISSIONERS’ RECORDING

Resolution of the Board of County Commissioners of Pend Oreille County, Washington Executing An Inter-local Agreement with Seattle City Light Providing For the Coordination of Local Planning and Permitting for Activities Potentially Affecting Seattle City Light’s Boundary Hydroelectric Project

Page | 1 _____ RESOLUTION NO. 2015-16, COMMISSIONERS’ RECORDING

(2) S. Kiss reported on last week’s Martin Hall meeting and noted Spokane County will pay their past due bill to Martin Hall.

(3) K. Skoog reported on last week’s Eastern Washington Council of Governments meeting. Items discussed included the Columbia River Treaty and agency coordination, and UCUT proposal.

(4) M. Manus discussed Tri-County Economic Development and the Northeast Washington Trails map.

(5) Lobbyist Jim Potts was present to introduce Zach Kennedy who will be working with him on legislative matters in Olympia. Also present was Auditor Marianne Nichols. Items discussed were: Senate budget, Maintenance and Operations funds, the State removing monies from all funds, including 911 funding. J. Potts noted the current law of transportation budget passed with nothing new, but noted they are still working on a gas tax proposal. He also discussed the Public Works Trust Fund. The County’s concerns should be voiced to the senators.

(6) The Board recessed for lunch.

(7) Public Works Director Sam Castro, County Engineer Don Ramsey, and Facilities Maintenance Supervisor James Batie were present to provide updates. Also present were: Auditor Marianne Nichols, Data Processing Coordinator Jill Shacklett and The Miner Reporter Don Gronning.

Public Works Action Items:

S. Castro requested to advertise and hire three Roads temporary employees for the 2015 construction season, pending successful pre-employment requirements. Motion was made by M. Manus to approve the request. Motion was seconded by K. Skoog. Motion carried.

S. Castro requested approval to advertise and hire one full time employee for Roads, noting the position was included in this year’s budget. Further discussion will be held next week.

S. Castro discussed the addition of cameras to the Jail security system and requested an emergency declaration of that job to enable obtaining direct quotes for the camera system. Motion was made by K. Skoog to approve the request. Motion was seconded by M. Manus. Motion carried.

S. Castro requested approval to call back a temporary employee to assist with completion of the Jail project. J. Batie discussed items yet to be completed. Motion was made by M. Manus to

Page | 2 _____ approve the call back of the temporary employee as requested for the Jail project. Motion was seconded by K. Skoog. Motion carried.

D. Ramsey requested the setting of a public hearing on June 22, 2015 at 1:30 p.m. to declare six county vehicles surplus and to identify the means of disposal. Motion was made by K. Skoog to schedule the hearing as requested. Motion was seconded by M. Manus. Motion carried.

D. Ramsey presented a resolution for the vacation of Rocky Creek Road right-of-way between State Highway 20 and the east line of Section 30, Township 37N, Range 42 EWM, with conditions. Motion was made by M. Manus to approve the resolution. Motion was seconded by K. Skoog. Motion carried.

Rocky Creek Road Right-of-Way Vacation RESOLUTION NO. 2015-17, COMMISSIONERS RECORDING

Solid Waste: S. Castro stated Republic Services have given notice they will no longer be operating the transfer station. He noted the need to collect revenue for capital improvements at the three transfer stations. This revenue has not been collected to-date. The self-sufficiency of enterprise funds was discussed. Identification of operating costs for operation is taking place.

Public Works Emergency Preparedness and Response was discussed as to having an understanding of what is to be done when there is an emergency. Items discussed included: National Incident Management System (NIMS), US Department of Homeland Security (FEMA), Incident Command for Public Works (ICS 100 certifications), and Public Works Implementation June, 2015. S. Castro said he would like to schedule a workshop with the Sheriff’s Office and the Department of Emergency Management regarding emergency preparedness. (8) Prosecuting Attorney Dolly Hunt provided a legal update. Among the items discussed was the Memorandum of Understanding with Spokane and Stevens counties.

(9) Public Comment – Mike Foster was present to discuss concerns regarding water rights in the Little Spokane River.

(10) Motion was made by M. Manus to continue the meeting to June 2, 2015. Motion was seconded by K. Skoog. Motion carried.

June 2, 2015

The meeting resumed and all members were present.

(11) S. Castro discussed receipt of a request for an addition to the number of security cameras in the Jail. He noted the work falls within the current budget.

Page | 3 _____ (12) WSU 4H/Master Gardeners Volunteer Coordinator Dixie Chichester provided an Extension update. Also present was Bob Eugene.

Food Sense Program- Fiscal Year 2016 budget has been submitted to the Food and Nutrition Service’s regional office with next year’s budget totals being $138,004 for Pend Oreille and $76,653 for Kalispel. The Kalispel Tribal programming at the Calispel Extended Learning Center is starting June 11, 2015. A second weekly adult class will begin June 18, 2015 in the County Extension office.

4-H Youth Development- Items discussed were: The 21st Century Grant open house had approximately one-hundred attendees. Tech Wizards (Curiosity Factory) meets in Newport and Cusick. A letter of intent has been filed for expansion of the program next year. Extension has hired a six-month temporary position using WSU Director funds. The position will be working with youth tribal programs and the Cusick area Tech Wizards. Also discussed were plans to use the Fair Ground for Fair project preparation in July and August.

Other items discussed were: Master Gardener Program, Volunteer Recognition Program, a Department of Natural Resources Grant in the amount of $10,000 for Firewise education and year- end reporting for the Federally Recognized Tribal Extension program.

(13) Human Resources Coordinator Shelly Stafford discussed a new position of GIS Manager and the addition of a new salary line to the Salary Schedule. Motion was made by K. Skoog to add the position to the Salary Schedule. Motion was seconded by M. Manus. Motion carried.

(14) S. Castro requested approval of the job description for a Roads Summer Assistant for Roads. Motion was seconded by K. Skoog. Motion was seconded by M. Manus. Motion carried.

(15) Community Director Mike Lithgow and Building Inspector Rick Cruse were present to provide a department update. M. Lithgow discussed the May building permits and revenue numbers, noting permits for 2015 are down from last year’s number. Revenue is up which denotes larger projects. R. Cruse discussed Commercial projects in process, those being: Railroad Port paint booth/sandblasting project and the Fan Lake YMCA facility

M. Lithgow provided a Park Board update. The following items were discussed: installation of a fee station at the County Park; the price for a bear proof dumpster for the County Park and direction to move forward on that purchase; a meeting with the Forest Service on the Batey Bould ATV project and work on obtaining a planning grant to assist with the NEPA project; Edgewater North and a town hall meeting scheduled for June 29th in Ione; Equestrian trail discussion on design and noted the project should begin this Fall; and the interest of an Eagle Scout in building a kiosk at the County Park.

Page | 4 _____ Other projects: I-502 – marijuana grow operations are very time consuming/challenging for Community Development with very little revenue coming to the County. The Board would like to have a general cost analysis that can be shared with WSAC regarding planning, law enforcement and prosecutorial issues regarding I-502.

(16) The Board recessed for lunch.

(17) M. Nichols discussed vacancies in two Cemetery Districts and the RCW regarding appointments by the legislative authority.

M. Nichols noted three staff within the Auditor’s Office will be attending a Department of Licensing conference next week. The Ione Department of Licensing Subagent Patti Loster is available to fill in next week and creates an additional training opportunity for that subagent. DOL will pay the mileage and wages, with the Auditor reimbursing the wages. M. Nichols requested approval to enter into an agreement with the Town of Ione to hire Patti Loster for one week. Motion was made by M. Manus to approve the request. Motion was seconded by K. Skoog. Motion carried.

Agreement Between Pend Oreille County and Town of Ione For The Services of Department of Licensing Employee Patti Loster AGREEMENT NO. 2015-46, COMMISSIONERS’ RECORDING

(18) Substance Abuse Advisory Committee: Present were: Counseling Services Director Annabelle Payne, Business Manager Kris Martin, D. Hunt, Sheriff Alan Botzheim, Judge Philip Van De Veer, M. Nichols, County Clerk Tammie Ownbey, Treasurer Terri Miller, and Assessor James McCroskey. The purpose of the meeting was to discuss stainability of the Chemical Dependency program at Counseling Services.

(19) County Engineer Don Ramsey was present to discuss Stanley Drive. The County Road Standards were reviewed, noting private roads are to be brought up to County road standards at residents’ expense prior to the County integrating the road into the County’s road system. It was noted Stanley Drive is a privately maintained road in a public right-of-way. Other areas of integration were discussed. Public Works will summarize a response to Stanley Drive resident Guy Thomas.

(20) Correspondence Received (Non-electronic): 6.1 Department of Ecology-Regarding Lehigh Cement Company Site. SEPA and DNS available for review; Comments accepted May 28, 2015 through June 11, 2015 6.2 S. Blonien, Executive Director of Washington Association of County Officials- WACO support and mission.

Page | 5 _____ As of this date the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following voucher/warrants/electronic payments are approved for payment:

Salary and Claim Current Expense $ 14,703.42 Counseling Services $ 1,460.10 Fair $ 400.67 Road $ 9,264.80 Solid Waste $ 37,466.76 Risk Management $ 1,700.00 Equipment R&R $ 4,359.95 IT Services $ 23,076.44 Sheriff’s Trust $ 492.00 TOTAL: $ 92,924.14

Check Numbers 148077 through 148148, dated totaling $94,685.47 Junior Taxing Districts are included in the total.

(22) Motion to adjourn was made M. Manus. Motion was seconded by S. Kiss. Motion carried.

ATTEST: s/______APPROVED: s/______Clerk of the Board Chair of the Board

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