Governing Body Meeting Minutes s2

Governing Body Meeting Minutes October 1, 2015

ICASA GOVERNING BODY MEETING MINUTES October 1, 2015 9:00 a.m. Springfield, IL

I. INTRODUCTORY BUSINESS

A. ROLL CALL OF VOTING DELEGATES

PRESENT:

Arlington Heights Jim Huenink Aurora Alisa Neary, Michelle Meyer Belleville Michelle Cates Bloomington Hilary Pacha Carbondale Cathy McClanahan Charleston Erin Walters, Mickie Owens Chicago, YWCA Metropolitan Chicago Debbie Perry, Nabilah Talib Chicago, MLEA Maritza Reyes Chicago, RVA Megan Blomquist Danville Marcie Sheridan Decatur Cathy Byers DeKalb Mary Ellen Schaid Elgin Carolyn Karp Galena Cathy McDermott Hickory Hills Lynn Siegel, Patty Murphy Joliet Donna Plier Kankakee Nancy Fregeau, Tom Greene Macomb Diane Mayfield Peoria Julie Boland, Heidi Van Heuklon, Princeton Nancy Carper Quad Cities Wendy Navarro Quincy Megan Duesterhaus, Belinda Cullo Rockford Maureen Mostacci Springfield Shelley Vaughan Sterling Sara Hoffman Streator Valerie McCollum Urbana/Champaign Mary Evans, Erin Sturm Vandalia Mary Harrington

ICASA STAFF:

Polly Poskin Carol Corgan Mary Hill Carrie Ward

1 Kelly Griffith Sean Black Courtney Gordon Yvonne Bronke

Teresa Tudor, Illinois Department of Human Services

B. STAFF REPORT

1. Staff changes – Yvonne Peter resigned her position as Grants Manger – Fiscal and Suzanne Gray, Trainer, left her position to move to Portland and is getting married in October.

2. Polly has been diligently working with legislative staff and funders regarding FY16 state general revenue funding and the budget impasse.

3. Polly gave testimony regarding the impact of the budget impasse on Human Services.

4. Polly and Kelly have been working on legislative issues.

5. Polly and Kelly continue working with the Joint Sexual Assault Working Group and subcommittees.

6. Mary, Polly, Carol and Lindsay have been working on the FY16 budget.

7. Polly and Courtney attended the RPE Leadership meetings and NSAC in California.

8. Training Institute conducted New Director’s Training, 40-hour Training, 30-hour Child Counselor’s Training and the Anti-Oppression Training as well as several webinars.

9. Staff have been working on a grievance against the YWCA Metropolitan Chicago, Addison (formerly Glendale Heights) center. The Grievance Committee has met and is preparing for a site visit and interviews.

10. Carol, Polly, Sean and Carrie planned and participated in OVW’s visit to Illinois June 29-July 1. Thanks to Mary Ellen Schaid for a site tour and to Maureen Mostacci, Sharmili Majmudar, Catherine Walters, Neusa Gaytan, Debbie Perry and Nabilah Talib.

11. Sean and Carol met with Dr. Paul Schewe regarding surveys and preparing information for centers regarding scope of prevention.

12. Illinois Imagines contract has been renewed for two years. Governing Body Meeting Minutes October 1, 2015

13. Illinois Imagines webinars continue. Staff from Quincy facilitated the webinar last week. Thanks to Belinda for preparing a webinar with her staff with 1 week notice.

14. Sean prepared and sent out monthly Communiqués.

15. Kelly, Libby and Hailey completed updates to the Law Book. It is at the printer and being prepared for distribution.

16. Susan attended a training on institutional advocacy wit PREA, campuses and military sexual trauma sponsored by RSP in New Orleans.

17. Mary and Lindsay prepared for the audit conducted September 21-25.

18. Carol and Yvonne updated and sent ICASA Policy and Procedures manual to centers.

19. Carol and Yvonne worked on the final prevention plan template, reporting form and prevention packet for centers.

20. Polly is collaborating with ICADV regarding getting funds released.

21. Staff and Contracts Review Committee reviewed applications and revisions and made funding recommendations.

22. Carol, Mary and Yvonne submitted applications for funds for SASP, RPE and Block Grant.

23. Carol, Mary and Yvonne submitted quarterly, bi-annual and final reports to funders.

Polly described the state revenue and expenses, expenses that are currently being paid by the state and the $4 billion deficit.

Polly briefed the Governing Body about NSAC and Kamilah Willingham, a keynote speaker who was featured in the Hunting Ground.

Polly shared results of the survey of centers regarding financial status in the face of the budget crisis. This information will be shared with press at today’s rally and as a starting place for Executive Committee to consider in creating a spending plan going forward.

Diane asked about the status of federal funds. Polly said since the government didn’t shut down, federal funds will flow, as soon as contracts are executed by the Illinois Criminal Justice Information Authority (VOCA, VAWA S.T.O.P., SASP)

3 and Illinois Department of Public Health (VAWA RPE). We do not expect any delays with federal funds. The federal and state agencies will release funds, even if Illinois does not have a budget.

III. EXECUTIVE COMMITTEE – Megan Duesterhaus

A. ROLLOVER

Executive Committee made decisions regarding distribution of new and rollover funds as follows.

1. FY15 VAWA Prevention (RPE)

Distribute the entire rollover amount of $6,583 to subcontracts as one- time funds.

2. VOCA

Distribute $93,499 to subcontracts as one-time funds and $20,000 to print brochures (communications).

3. FY15 VAWA Satellite Funds

Distribute the entire $14,452 to subcontracts as one-time funds.

4. FY15 SASP

Distribute the entire $7,331 to subcontracts as one-time funds.

B. FY16 REVENUE

1. FY16 Special Tax Revenue*

Special Tax Revenue funds have increased in FY16. The 10% cut in DCFS funds made it impossible to balance the FY16 training budget without additional revenue, so Executive Committee approved a recommendation that the $35,000 increase be used to balance the FY16 training budget.

After Executive Committee met, DCFS notified ICASA that the 10% cut to the FY16 contract has been restored. ICASA will receive $330,000 from DCFS rather than the $297,000 that was expected. Since this cut has been restored, the entire $35,000 is no longer needed to balance the training budget. Therefore, the revised request is that the $35,000 in FY16 Special Tax Revenue be distributed as follows: Governing Body Meeting Minutes October 1, 2015

$ 5,000 Training & Communications $30,000 Subcontracts (centers) $35,000 Total FY16 Special Tax Revenue Increase

Staff notified Executive Committee members of the above update by e- mail in September and requested a vote on the amended distribution request. A quorum of Executive Committee members approved the updated distribution request via e-mail vote.

2. FY16 General Revenue

Jim asked how we know the GRF budget amount since the state does not have an approved budget. Polly said the General Assembly passed a budget, which the Governor vetoed. Contracts were issued based on the General Assembly budget. The final budget could require additional action to adjust for any changes. Polly said contracts are not yet executed; ICASA signed and returned the contract, but DHS has not signed and returned an executed contract.

Jim said it seems the total rollover income and total GRF decrease cancel each other out. This is correct, though it may not be so for each center, depending on which revenue source(s) they receive from rollover.

Executive Committee approved distribution of the $138,600 cut in FY16 General Revenue funds as follows: $128,891 reduction in subcontracts and $9,709 cut to Administrative, Training and Communications.

3. FY16 SASP

Following the Executive Committee meeting, the Illinois Criminal Justice Information Authority (ICJIA) notified ICASA that the FY16 SASP contract (for centers) has been increased. We projected an FY16 contract amount of $396,098. Instead, we will receive $436,105. The contract period for this grant is August 2015 to July 2016, and all funds are designated for subcontracts. This contract increase results in a $36,673 increase to ICASA’s overall budget and an increase to centers’ FY16 allocations. The additional funds were included in the FY16 ICASA budget to present to Finance Committee on September 16 and will be reported to Contracts Review Committee on September 22. Below is a summary of the original and adjusted FY16 SASP allocations:

Original FY16 Allocation Adjusted FY16 Allocation

$ 33,008 1/12 of $396,098 (FY15) $ 33,008 1/12 of $396,098 (FY15) $363,090 11/12 of $396,098 (FY16 est.) $399,763 11/12 of $436,105(FY16) $396,098 Total FY16 Center Alloc. $432,771 Total FY16 Center Alloc.

5 Mary Harrington noted she was on the Executive Committee call.

C. NEEDS-BASED REIMBURSEMENT PROCESS

Carol said it may be a good idea for Executive Committee to develop a plan for needs-based reimbursement to guide staff in the coming months without General Revenue funds. Staff will review current process for expedited payment and consider a proposal for Executive Committee if any changes are needed to the process moving forward.

Megan D. recommended that Executive Committee develop a plan for needs- based allocation to guide reimbursements through November and check in at the December Governing Body meeting regarding status and any changes needed going forward. The Governing Body approved the recommendation by consensus.

III. FINANCE COMMITTEE – Marcie Sheridan

A. FINANCIAL STATEMENTS

Finance Committee recommends the June, 2014 and August 2015 financial statements be filed for audit. The Governing Body approved the recommendation by consensus.

B. BUDGETS

Finance Committee recommended the Administrative, Training, and Communications budgets be approved.

Marcie said we need a recommendation to approve the revised budget based on reinstatement of DCFS funds. Diane recommended approval of the revised budget. The Governing Body approved the recommendation by consensus.

IV. CONTRACTS REVIEW COMMITTEE – Erin Walters

A. JUNE 25 AND JULY 16, 2015

Erin noted there were no recommendations at these meetings.

B. APPROVE APPLICATIONS

1. August 17, 2015 – Approve Without Revisions

Contracts Review Committee recommends approval of four applications with no further revisions needed: Governing Body Meeting Minutes October 1, 2015

Arlington Heights Bloomington Peoria Rockford Each center left the room during decision-making regarding their allocation.

The Governing Body approved the recommendation by consensus.

2. September 22, 2015 – Approve Without Further Revisions

Contracts Review Committee recommends approval of the following center applications:

Aurora Joliet Charleston Kankakee Chicago, MLEA Macomb Chicago, RVA Quad Cities Danville Quincy Decatur Springfield DeKalb Sterling Elgin Urbana Galena Vandalia

Each center left the room during decision-making regarding their allocation.

3. September 22, 2015 – Approved Pending Revisions

Contracts Review Committee recommends approval of the following applications pending revisions:

Belleville Hickory Hills Carbondale Streator Chicago, Metro SVSS

Each center left the room during decision-making regarding their allocation.

7 The Governing Body approved the recommendation by consensus.

4. September 22, 2015 – Princeton Partial Year Contract

The center left the room during decision-making regarding its allocation.

Contracts Review Committee recommends that:

1) The center receive a partial year contract. This would mean the current 6-month contract not be extended without additional review and a recommendation to the Governing Body.

2) The center will be asked to answer specific questions to address concerns about the issues detailed above.

3) The Committee requires that the center meet with representatives of Contracts Review Committee in Springfield to discuss these issue areas (date to be determined).

4) Contracts Review Committee will assess center responses and progress to determine recommendation for continued funding after December 31, 2015.

Contracts Review Committee met with the Executive Director and a board member during application review. Little improvement has been achieved to resolve issues over the past two years.

Carrie noted the implications when a center receives a partial year contract. She said when a center receives a partial year contract, it is not eligible for any funding increase within that same fiscal year. The partial year contract will require a Contracts Review Committee recommendation to Governing Body action to extend the contract, which could be for part or all of the remaining fiscal year.

Jim asked if the center will experience the General Revenue fund decrease along with other centers. Carrie said yes.

Megan D. asked about the reference to Mindock. Carrie said Sharon Mindock is a staff person; whose role has not been sorted out, despite repeated Committee requests. Governing Body Meeting Minutes October 1, 2015

Wendy asked about the barrier regarding the program site. Carrie said the sexual assault program moved from a population center to a small town 20 miles away, creating potential hardship for majority of clients.

5. Revision Timelines

Revisions to applications are due October 21. The Committee will review recommendations on November 12. Contracts Review Committee recommends that the Governing Body authorize the Committee to approve applications, finalizing the FY16 application review process.

C. PROGRAM DEVELOPMENT GRANTEE-FREEPORT, ILLINOIS

1. VOCA Funds

The Illinois Criminal Justice Information Authority was planning to shift funding previously allocated to VOICES to ICASA to distribute to the center as a Program Development Grantee. The Authority budget committee already approved distribution of the funds ($36,384) to VOICES via the Illinois Criminal Justice Information Authority instead of through ICASA.

Carrie said Polly had an idea to give the center some amount of money, so we can continue with the Program Development Grantee process which includes allocation of funds to the center as part of policy.

Maureen supported this idea. The community needs services, and this center is promising. Any amount we agree to allocate now would be continued next year, if possible.

Debbie said it is a good idea to establish an ongoing base, so the center knows what to expect each year.

Diane recommends that $10,000 of unallocated VOCA funds from FY16 be allocated to fund Freeport, with a commitment to retain the funds going forward.

9 Jim said we are losing General Revenue Funds and have no state budget, so he does not want it to be a commitment.

The recommendation was revised to state: ICASA will allocate $10,000 of VOCA funds to Freeport with a goal of retaining the allocation going forward.

The Governing Body approved the revised recommendation by consensus.

D. REVENUE CHANGES

Contracts Review Committee recommends distribution plans as shown on the attachments.

1. Rollover One-Time Funds

Contracts Review Committee recommends distribution of funds available as follows:

VAWA Prevention $ 6,583 allocate equally VAWA Satellite $ 14,452 allocate proportionately SASP $ 44,004 allocate proportionately VOCA One-Time $ 93,499 allocate equally

2. General Revenue Funds & General Revenue-Competitive ($128,891 decrease)

General Revenue Funds were cut for FY16. Contracts Review Committee recommends distribution of the cut proportionately, same calculation applied in FY15 to General Revenue and General Revenue-Competitive allocations.

3. Special Tax Revenue Governing Body Meeting Minutes October 1, 2015

Contracts Review Committee recommends that the $30,000 be distributed equally for a total of $1,071 per center. The Governing Body approved the recommendation by consensus.

E. Z-CENTER UPDATE

Polly said there has been some discussion about Z Center returning to ICASA. She does not know how that will turn out, but it is under consideration. The Illinois Criminal Justice Information Authority (ICJIA) also wants that to happen, as it does not want to make sexual assault services grants outside of the Coalition. The center has not communicated with ICASA regarding a discussion or timeline.

Julie asked about the process for the center’s possible return to ICASA and its application for funds. The Governing Body would need to consider a timeline and process the application, if the center returned.

Jim said Rabbi Kalish (lobbyist and advocate for Z Center), met with him on September 2. In that meeting, Jim described the entire timeline of the negotiations, ICASA-funded mediation, signed agreement between the two centers and Z Center’s subsequent withdrawal from ICASA and communication with legislators.

Polly said the center has approached the ICJIA to request funds separately from ICASA. She said Director Maki strongly supports funding sexual assault services through ICASA.

Polly said ICASA spent three years and $7,000 and NWCASA’s effort and time to keep Z Center in ICASA.

Carol asked if Z Center has approached the Illinois Department of Human Services (DHS). Teresa Tudor said she doesn’t know if the center has contacted DHS.

Rabbi Kalish declined to approach the state agencies on behalf of Z Center and the donor, John Mills, is aware of ICASA’s efforts to retain Z Center as an ICASA member grantee.

Megan D. asked what will occur if Z Center does not return to ICASA and is not successful at securing funds from ICASA. Polly said the ICJIA seems committed to not reducing ICASA’s allocation, even if it allocates funds to Z Center. In that case, ICASA would decide on re-distribution of those funds.

Jim asked if we could distribute the first quarter portion of the General Revenue Funds (GRF) set aside for Z Center. One quarter of Z Center’s GRF is

11 $47,007.75. We could reduce the GRF cut by this amount on a one-time basis and distribute to offset the FY16 GRF cut of $138,600. That ensures that we spend the GRF within the fiscal year.

Carrie said we could wait until December to make a decision, delay completion of budget revisions until January 1 and distribute six months of Z Center’s unspent GRF if the center has not returned to ICASA.

Donna said we would need to negotiate an agreement if the center returns to ICASA. We do not have precedent for a center leaving and returning to ICASA.

Polly said that Claudia Castro (former ICASA General Counsel) asked if ICASA has a “no compete” clause in its contracts. Such a clause would prohibit a center that left ICASA from attempting to secure state or federal funds for a certain period of time.

Maureen asked about the status of the center’s confidentiality privilege as a rape crisis center. Carrie and Kelly said the center could assert it is a rape crisis center but would do so without ICASA’s support. If the center changes its services, that might change its capacity to assert privilege.

Val recommended that ICASA redistribute FY16 unspent GRF (originally set aside for Z Center) to offset the FY16 GRF cut deciding on the amount at the December Governing Body meeting. ICASA budget revisions will be due in January, 2016. The Governing Body approved the recommendation by consensus.

V. OTHER BUSINESS

A. FUND DEVELOPMENT

Polly said the Packard Foundation makes operations grants, but ICASA does not qualify.

She is talking with Rabbi Kalish about other funds as well.

She noted that the ICASA holiday mailing list is another possible source of funds. People on that list have been generous in the past and may contribute again. The list is 400-500 people. Some people may want to help ICASA weather the continuing budget crisis. Megan D. said that a mailing to that list seems low risk.

Jim asked how we would use the funds. Polly said she would like it to go to the administrative budget.

Polly said the funds will be brought to Executive Committee and Governing Body for final decision making. Governing Body Meeting Minutes October 1, 2015

Jim recommends doing the mailing.

Mary H. said a Thanksgiving mailing is good. Polly said she wants to do it now.

B. RALLY

The rally starts at 1:00 p.m. at the Capitol Rotunda.

Minutes recorded by:

Carol Corgan