Checklist For Documents To Be Included In An Application

240-60291425 Unique Identifier REQUIRED DOCUMENTS FOR Revision 1 REGISTRATION FOR LOCAL SUPPLIERS Revision Date February 2016 Group Technology & Commercial

NO DESCRIPTION DOC RECEIVE Y/N

1 Original cancelled cheque or ORIGINAL stamped letter from the bank, verifying the banking details of your business 2 Certified copy of your business registration documents if you are;

1) Partnership or Joint Ventures: Duly Signed Partnership Agreement

2) Private/Public Company: Certificate of Incorporation

3) Close Corporation: CK1/CK2

4) Sole Proprietor: Identity Document

5) Trust: Trust Agreement

6) Non-Profit: Certificate of Incorporation

3 Certified copies of the ID documents of directors and shareholders / partners / members / sole proprietor.

4 Original and Valid Tax Clearance Certificate

5 Valid B-BBEE certificate obtained from an accredited verification agency or registered auditors approved to provide B-BBEE from IRBA- if turnover exceeds R5 million

Letter signed off by an auditor or a certified accounting officer confirming that the turnover is less than R5million and also confirming the ownership of the Company

6 Business Profile

7 All suppliers who are employers in terms of the Unemployment Insurance Act 63 of 2001 as amended- where there is more than one worker in a Company. Proof of UIF registration

240-60291425- Registration docs CONTROLLED DISCLOSURE TE- Group technology & Commercial 1 of 1 Effective February 2013 240-60291425 Unique Identifier REQUIRED DOCUMENTS FOR Revision 1 REGISTRATION FOR LOCAL SUPPLIERS Revision Date February 2016 Group Technology & Commercial

8 All suppliers who are employers in terms of the Compensation for Occupational Injuries and Diseases Act 130 of 1993 as amended (COIDA)

1) Letter Of Good Standing with COID or Stamped Proof of registration with the Compensation Fund for Workers’ Compensation

2) Letter for Tender Purposes for employers that do not have employees but are responding to a tender or RFx 9 All suppliers whose services constitute construction and /or engineering works in terms of the Construction Industry Development Board Act 38 of 2000 and its Procurement Regulations.

A copy of CIDB certificate 10 All suppliers, where applicable

Proof of professional registration or a copy of any other registration certificate pertaining to your relevant industry, e.g. ECB (Electrical Contractors Board), PSIRA (Security services), ECSA (Engineering Consultants) and P.C.O. (Bush Clearing). 11 Supplier/Suppliers that does not fall into this category. Persons who make taxable supplies in excess of R1 million (from 1 March 2009) in any 12-month consecutive period are liable for compulsory VAT registration, but a person may also choose to register voluntarily provided that the minimum threshold of R50 000 (from 1 March 2010) has been exceeded in the past 12-month period.

Letter signed off by an auditor or a certified accounting officer confirming that the entity by law has a turnover less that R1 Million for any 12 month consecutive period

VAT Registration 12 Safety Requirements For Technical and Specialist services (Manufacturing, Maintenance et

Technical services e.g. boiler maintenance, construction, live work, electrical contractor, plant maintenance, substation maintenance etc.

Safety requirements: Letter of good standing with COID, Medical fitness certificate issued by the Occupational Health Doctor (the certificate should not be older than 2 years), Baseline Risk Assessment, applicable permits or registration certificates. 13 Quality Requirements For Technical and Specialist services (Manufacturing, Maintenance etc

Quality: Example or Draft QCP/ITP/Method Statement for the work to be done.

For supply and delivery only of critical plant equipment Quality: Agreement or appointment letter from the Original Equipment Manufacturer (OEM) or distributor confirming supplier as their agent and that the OEM will provide technical support when required. 240-60291425- Registration docs CONTROLLED DISCLOSURE TE- Group technology & Commercial 1 of 1 Effective February 2013 240-60291425 Unique Identifier REQUIRED DOCUMENTS FOR Revision 1 REGISTRATION FOR LOCAL SUPPLIERS Revision Date February 2016 Group Technology & Commercial

Definitions . B-BBEE - Broad-Based Black Economic Empowerment

. CIDB - Construction Industry Development Board

. COIDA - Compensation for Occupational Injuries and Diseases Act ( Act 130 of 1993)

. ECB - Electrical Contractors Board

. EME - Exempt Micro Enterprises

. Eskom - Eskom Holdings Limited

. PCO - Pest Control Operations

. PSIRA - Private Security Industry Regulatory Authority

. Registration - Registration of new vendors and Re-registration of existing vendors

. SANAS - South African National Accreditation System

. UIF - Unemployment Insurance Fund.

. IRBA- Independent Regulatory Board for Auditors

. ECSA – Engineering Council of South Africa

Quality

1. Technical “Works” Suppliers (W) - Suppliers wishing to provide any technical work (maintenance & manufacturing)

• Minimum requirements: - An example of a QCP (Quality Control Plan), ITP (Inspection & Test Plan) or Method Statement

240-60291425- Registration docs CONTROLLED DISCLOSURE TE- Group technology & Commercial 1 of 1 Effective February 2013 240-60291425 Unique Identifier REQUIRED DOCUMENTS FOR Revision 1 REGISTRATION FOR LOCAL SUPPLIERS Revision Date February 2016 Group Technology & Commercial

2. Product supply (P)

• Request letter of agreement/appointment as an agent of the manufacturer (OEM) or distributor stipulating that technical support will be provided should the product fail in operation

240-60291425- Registration docs CONTROLLED DISCLOSURE TE- Group technology & Commercial 1 of 1 Effective February 2013