Miss Arkansas Scholarship Pageant, Inc

Arkansas’ Diamond State Princess

2013 Miss Arkansas Scholarship Pageant, Inc.

July 14th – July 20th, 2013

1 2013 Diamond State Princess Manual

Executive Director Letter 3

Diamond State Princess Director Letter 4

DSP General Information 5, 6, 7

DSP Application 8

Statement of Understanding 9

General Rules and Suggestions for DSP 10

Precepts of Conduct for DSP 11

Infraction of Rules and Precepts of Conduct 12

Hold Harmless Agreement 13

Health Information Form 14

DSP Program Book Photo/Ad Information 15

DSP Photo Release Form 16

Important 17

Checklist 18

2 Welcome to the Miss Arkansas Diamond State Princess Program! We are excited to have you as a part of our upcoming Miss Arkansas Pageant to be held July 14th-20th, 2013 in Hot Springs. This year we are excited to have young women competing for the title of Miss Arkansas.

We are equally as excited that you have chosen to be a part of such an outstanding opportunity in our Princess Program. You will have many memorable experiences this summer. Who knows, we may have a future Miss Arkansas or Miss America in our group! The goal of this program is to continue to help young women across our state as the Miss America Pageant is the largest scholarship provider for women in the world. The Miss Arkansas Pageant proudly awards over $75,000 in scholarships and awards each summer.

The Diamond State Princess Program will again this year accompany the contestants on-stage during competition and at the arrival ceremony as well as other events throughout the Miss Arkansas week. We are also excited that our Diamond State Princesses will have an opportunity to spend time with our current Miss Arkansas Sloane Roberts. Sloane proudly represented our state at the Miss America Pageant and was the Miss Congeniality Winner. This is an incredible opportunity also for our princesses to meet an amazing young woman who has done so much for our state and the Miss Arkansas Pageant this past year. We look forward to seeing you this summer in Hot Springs!

Jessie Bennett Executive Director Miss Arkansas Pageant

3 Arkansas’ Diamond State Princess

Dear Diamond State Princess,

Congratulations!! As a Diamond State Princess, you have been selected to take part in the prestigious 2013 Miss Arkansas Pageant. This is a wonderful way to get a behind the scenes view of what it takes to represent the state of Arkansas. We will stage our pageant production at Summit Arena in beautiful Hot Springs, AR on July 14th – July 20th, 2013.

Please fill out all required forms included in this manual and use the checklist at the end to make sure your application is complete. We are looking forward to having you in Hot Springs during pageant week! If you have any questions or need assistance, please feel free to contact one of us listed below. Thanks for being a part of a great tradition.

Sincerely,

Suzanne Butler Sherry Vaughan Diamond State Princess Director 501-538-5662 (c) 501-282-2171 Email: [email protected]

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Diamond State Princess General Information

4 The Miss Arkansas Diamond State Princess Program is for young ladies ages 5-12 (copy of birth certificate will be required) at the time of the state pageant on July 14th- July 20th at Summit Arena in Hot Springs, AR. Miss Arkansas competitions will be held Wednesday, July 17th, Thursday, July 18th, Friday, July 19th, and Saturday Night Finals, July 20th, 2013. The purpose of this program is to mentor those young ladies who have an interest in competing someday in the Miss Arkansas Pageant. The current Miss titleholders will serve as mentors to the Diamond State Princesses.

The pageant this summer will feature the Princesses as part of production number on Saturday evening with Sloane Roberts, Miss Arkansas 2013. The Princesses will also participate in the evening wear production with their Miss Queen/Mentor, as well as an onstage production number the evening of their Queens evening wear. The princesses are asked to wear their crown at all Miss Arkansas sponsored events. A complete working schedule will be forwarded to you once times have been finalized for all events and rehearsals.

The Princesses will be participating in a Community Service project during the week to raise money for Children’s Miracle Network. The Princesses will be presenting a check to the Miss Arkansas pageant during the pageant on Saturday evening. We are still working on finalizing the plans, and will let you know as soon as possible what the princesses will be doing.

Each Diamond State Princess is to provide her own white dress (long or short-age appropriate) for evening wear with their Miss Queen. Each princess group will be entertaining on stage depending on which evening their Miss contestant has evening wear. All princesses will be performing on Saturday night. The dance songs have not been determined at this time, however, you will be notified that a video has been placed on You Tube or Facebook page and you will be able to watch and help your princess learn as much of the dance as possible before they get to the Miss Arkansas pageant.

The girls are asked to wear a trendy outfit to dance with Miss Arkansas. Please take into consideration which shoes your child will be wearing for the dance. We ask that they are flat, comfortable shoes.

5 Rehearsals during the week are very casual; you will have a schedule of what t-shirt to wear to rehearsal, their performance shoes will be appropriate. The auditorium is cool during rehearsals, so some type of sweater or jacket would be advisable.

Girls desiring to be a Diamond State Princess and do not have a Miss representative are invited to participate and will be assigned to a contestant. Miss Arkansas Contestants will have an Arrival Ceremony, Sunday July 14th, at 2:00. There will be a Princess Crowning at 12:45 at the Hot Springs Convention Center Room 207.

Each Princess must submit a photo (color or black &white, no larger than a 5 X 7) for the program book. Please put your Princess’ name on the back of the photo exactly as it should be printed along with the local pageant title of her Miss Queen. The photo and all required forms and registration fee MUST be received by Saturday, May 10th, 2013 (no exceptions).

All Diamond State Princesses and their families are responsible for their housing and meals during the pageant activities in Hot Springs. Pageant headquarters hotel is the Austin Hotel and Convention Center at 305 Malvern Avenue, Hot Springs, AR, 71901.

Danny & Tommye Sue Barger, owners of You’ve Got the Look Photography in Jacksonville, will be with us during the Miss Pageant Week Activities, including all Diamond State Princess events. They will be making available to you order forms for one of their Memory Books featuring the Diamond State Princess and each of the girls. Contact information for Danny & Tommye Sue is 501-982-7665 or email [email protected] or visit their website at www.youvegotthelook.com .

Jeremy & Susan Ables, owners of JC Productions will be the official videographers videoing the pageant activities. They will also have order forms for the videos and may be contacted by calling 870-837-2500 or email [email protected] or [email protected] or visit their website jcproductions.tv.

Thank you for participating in the Diamond State Princess program.

Suzanne Butler Sherry Vaughan Diamond State Princess Director 501-538-5662 6 (c) 501-282-2171 Email: [email protected]

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Miss Arkansas Diamond State Princess Application

Princess Full Name:______

Name to be called on stage: ______Age: ______Date of Birth:______7 Mailing Address:______City:______State:______Zip Code:______Parents: Mother’s Name:______Mailing Address:______City:______State:______Zip Code:______Home Phone:______Cell Phone:______Father’s Name:______Mailing Address:______City:______State:______Zip Code:______Home Phone:______Cell Phone:______Contact Information: (Most Information will be via email) Email address: ______Mentor’s Name:______Mentor’s Title:______

Parent or guardian’s signature:______The cost for the program is $400.00 and includes the following: *Registration Fee *Official Miss Arkansas Crown *Three season tickets to the Miss Arkansas Pageant for each night *Photograph in the Miss Arkansas Program Book *Miss AR program book * Party *T-shirt Princess T-shirt Size (Please Circle Size) Youth Size: S M L XL Adult Size: S M L XL ****A GUARDIAN MUST BE PRESENT AT ALL FUNCTIONS (18 YEARS OR OLDER)**** ****Transportation is the responsibility of the parent or guardian**** Submit the following by May 10th, 2013 ____This application form ____2x3 photo (head and shoulder only) ____Copy of child’s birth certificate for age verification (must be ages 5-12 as of 7-1-2013) ____$400.00 registration fee—include Check, money order. NO CREDIT CARDS ____Application (Make payable to Miss Arkansas Pageant) Please send packet to: Suzanne Butler 109 Hallmark Street, Hot Springs, AR 71913 501-282-2171 [email protected]

Statement of Understanding

8 As parent/guardian of ______, we are hereby submitting her application to the Miss Arkansas Scholarship Pageant for approval by the state pageant Executive Director. We agree to conduct ourselves at all times in a professional manner as to not embarrass our daughter in the Miss Arkansas Scholarship Pageant. We will ensure that our daughter will conduct herself in the proper manner at all times. We further understand that it is at the sole discretion of the state pageant director when an invitation will be extended to the princess to attend various activities within the local pageant jurisdiction with the local titleholder including the extent of the involvement of the princess in the production number(s) at the local pageant. The director’s decision will be based in whole or in part on whether the function is age appropriate and how beneficial it is to the mentoring process of the princess. We understand that the Diamond State Princess Program at the state level is not a competition, but one of a mentoring and learning process conducted by the Miss Arkansas Scholarship Pageant, Inc. and agree to abide by all decisions made by the organization relative to the Diamond State Princess Program.

Parent/Guardians Signature: ______

______

Date: ______

9 General Rules and Suggestions for Diamond State Princesses

1. The Diamond State Princess Directors and Executive Producer have complete charge of all activities during pageant week. They have full authority to make decisions governing contact with Diamond State Princesses. 2. No one is permitted backstage at any time, except security, stage personnel, and pageant officials. All problems or complaints should be reported to the Diamond State Princess Directors. 3. All problems or complaints should be reported to the Diamond State Princess Committee. 4. From the time a Princess arrives in Hot Springs for the pageant, until the pageant is completed; a princess is under the jurisdiction of the Miss Arkansas Scholarship Pageant, Inc. and must abide by its rules and regulations. 5. Any Princess whose conduct is deemed unbecoming by the Miss Arkansas Scholarship Pageant, Inc. will be asked to withdraw from the Diamond State Princess Program with no refund of any fees. Such request is at the sole discretion of the Miss Arkansas Scholarship Pageant , Inc., and the Princess, her parent and/or guardian hereby agree to abide by that request without disruption and indemnify the Miss Arkansas Scholarship Pageant, Inc. should that occur. 6. Bring with you all rehearsal material, (shoes, jacket) for those long rehearsals, because it does get cold in the auditorium. 7. All Princesses must be checked in and out with their Diamond State Princess Directors or Committee member at all Official Princess events during pageant week, which will include production rehearsals, each night of preliminary competition, and the final night. 8. ALL FORMS, PICTURES, AND $400 FEE ARE DUE NO LATER THAN May 10th, 2013. 9. Transportation, Housing, and Meals: You must provide your own transportation while participating in the Miss Arkansas Pageant/Diamond State Princess Program. All Diamond State Princesses, their families, and friends are responsible for their housing and meals during the pageant and pageant activities.

I HAVE READ THE ABOVE “GENERAL RULES AND SUGGESTIONS FOR DIAMOND STATE PRINCESSES AND AGREE TO ABIDE BY THE SAME.

PRINCESS:______

PARENTGUARDIAN:______

DATE:______

10 Precepts of Conduct for Diamond State Princess

The Precepts of Conduct for Diamond State Princess’ are the foundation upon which the image and reputation of the Miss Arkansas Scholarship Pageant/Diamond State Princess Program has been built and will continue to be the basis for its operation.

1. A Diamond State Princess will conduct herself at all times with dignity, grace, and good manners of young women who exemplify the integrity of American youth. 2. A Diamond State Princess must observe all rules and regulations from the time of her arrival in Hot Springs until her departure. She must register by the official designated time and remain through checkout as determined by the pageant staff. 3. A Diamond State Princess will not participate in any interview, picture, and press contact, or any type of publicity unless a member of the Miss Arkansas Scholarship Pageant committee is present. 4. A Diamond State Princess will not attend parties, meetings, and social events, or make any public appearances other than a t regularly scheduled events of the Miss Arkansas Scholarship pageant. 5. The Diamond State Princess, parents/guardians, hereby (a) recognize that such decisions and actions taken by the Miss Arkansas Scholarship Pageant and Diamond State Princess Program and its personnel are at the sole discretion of the Miss Arkansas Scholarship Pageant and Diamond State Princess Program, (b) agree to abide and accept such actions and decisions without disruption to the Miss Arkansas Diamond State Princess Program, and (c) agree to indemnify and hold harmless the Miss Arkansas Scholarship and Diamond State Princess Program.

I have read the above “precepts of conduct for Diamond State Princesses” and agree by the same. Princess: ______

Parent/Guardian: ______

Date: ______

11 INFRACTION OF RULES AND PRECEPTS OF CONDUCT

If a Diamond State Princess’ conduct is deemed unsatisfactory by the Chairman of the Pageant Committee and by this conduct the image and good name of the Miss Arkansas Diamond State Princess Program is deemed to be jeopardized, the following procedure is followed:

1. The Chairman of the Pageant Committee will issue a warning to the Princess in the presence of another Pageant Official. The Princess parent(s)/guardian will be notified immediately.

2. If the condition causing this warning is corrected, no further action will be taken.

3. If the condition is not corrected, the Chairman of the Pageant Committee will notify the Executive Director of the Miss Arkansas Scholarship Pageant, Inc. She/he will be given all the particulars regarding the infraction of rules; further action would be the result of their decision.

4. What a Diamond State Princess does, where she goes, and how she conducts herself while in Hot Springs for Pageant Week, are all governed, to a large degree by rules, regulations and demanding schedules.

I HAVE READ AND UNDERSTAND THE ABOVE “INFRACTION OF RULES AND PRECEPTS OF CONDUCT” INFORMATION.

PRINCESS:______

PARENT OR GAURDIAN:______

DATE: ______

12 HOLD HARMLESS AGREEMENT

I, ______(Hereinafter “Princess”) having a current residence at ______(Full Permanent Address)

Acknowledge (by witness of signature below) her application to participate in the Miss Arkansas Scholarship Pageant, Inc. Diamond State Princess Program, with production rehearsals/performances, July 14th –July 20th, 2013 at Summit Arena and other locations used for appearances of the Diamond State Princesses. As part of her participation in this event, it is the Diamond State Princess’s responsibility to confine and amend her performance to adapt to the constraints of the production requirements. The Diamond State Princess hereby agrees to indemnify and hold harmless the Miss Arkansas Scholarship Pageant, Inc., the pageant committee, and other entities, which might be construed as liable from and against any and all claims for personal injuries, death, damages, cost, and/or other expenses including reasonable attorney’s fees, arising from or in any way connected with the use of the facilities as above noted. The Diamond State Princess further agrees to solely be responsible for all equipment, stock-in-trade, personal property, etc., utilized in connection with the use of the premises, and Princess does hereby wave any right of recovery against the Miss Arkansas Scholarship Pageant, Inc., the pageant Committee, and any other entities, which might be constructed as being responsible for loss, damage, theft of such equipment, stock-in-trade, personal property, etc. This agreement is subject to termination by the Miss Arkansas Scholarship Pageant, Inc. without advance notice or penalty at any time. This agreement is Personal to the Diamond State Princess and may not be transferred or assigned. In witness whereof, this agreement has been executed as of the date indicated below.

Princess Signature: ______Dated this ______day of ______2013

Parent or Guardian’s Signature:______Dated this ______day of ______2013

13 HEALTH INFORMATION FORM MISS ARKANSAS SCHOLARSHIP PAGEANT, INC 2013 DIAMOND STATE PRINCESS

Note: This information is needed to assist treating your child should any problems arise.

NAME: ______

Parents Cell #: ______

______Emergency Contact: Name: ______

Relation: ______

Phone #: ______

Physician’s Name: ______

Physician’s Address: ______

Physician’s Telephone:______

List any allergies: (Medication, Food, etc.)

List all medications you are currently taking and why:

Signed:______

Parent or Guardian:______

Date: ______

14 DIAMOND STATE PRINCESS PROGRAM BOOK INFORMATION

There will be a special section in the 2013 Miss Arkansas Pageant Program Book devoted to the Diamond State Princesses. The deadline for this form and the required photo will be May 10th, 2013. Please submit the following: ONE PHOTOGRAPH: The photo should be a head shot (color or black and white, no larger than a 5X7). The photo in the program book will be produced in black & white. Your full name and the name of the Miss contestant you are representing should be included on the back of the photo. Please no crowns/sashes in the photo. If parents(s) desire to submit ad page(s) in support of the Diamond State Princess program they are welcomed at a cost of $400 B/W or $600 color per page (please no partial pages). Ads must be submitted on CD 300 resolution jpeg file. Please include Diamond State Princess’ name on CD. Any ad pages for the princess are purely voluntary and in no way will impact her participation in the Diamond State Princess Program. Please complete the information below for the program book EXACTLY as you wish it to appear with the photo. The pageant reserves the right to refuse any ad page in its sole discretion, for reason including but not limited to dubious content, political content, or content pertaining to gambling, tobacco, or liquor. Please print to alleviate any errors. Diamond State Princess: ______Miss Contestant Name:______Age: ______(as of July 1st, 2013, no younger than 5, no older than 12) Parent’s Names: ______

Hometown: ______

Sponsor:______

I am submitting a CD with ______(quantity) ad pages in support of my Diamond Sate Princess. The pageant reserves the right to refuse any ad page of dubious content. The pageant also request that there be no gambling, tobacco, liquor interests listed in test or graphics on these voluntary ad pages. I further understand that the $400 entry fee is apart from any ad page(s) possibly purchased by the Diamond State Princess and her supporters.

MISS ARKANSAS SCHOLARSHIP PAGEANT, INC 15 2013 DIAMOND STATE PRINCESS

Photo Release Form Each person who photographed you or shot your picture must sign this form. Only one person’s signature can appear on each form. Please us a different form for each photographer. Diamond State Princess:______I give the above named individual, the Miss Arkansas Scholarship Pageant, Inc., and all news or media organizations, including any newspaper or other publication, the right to use pictures or photographs of the above mentioned name individual that I made, at any time, in any place, in any manner without recognition, remuneration or royalty to me, in perpetuity,, other than the fees which I may have already charges, and for which I have already been paid.

Name of Photographer: ______

Mailing Address: ______City, State, ZIP: ______

Home Phone: ______

Office Phone: ______Signed (Photographer):______Date: ______

I, ______, a Notary Public for ______County, State of Arkansas: do hereby certify that the persons signing above personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official seal, this _____ day of ______, 2013. Signed:______

My commission Expires: The _____ day of ______, 20__.

16 ****************IMPORTANT********************

The deadline for all required forms, agreements, registration fee, payments, program book information and program book photo must be received on or before May 10th, 2013.

NOTE: All checks or money orders should be made payable to the Miss Arkansas Scholarship Pageant, Inc. There will be a $25.00 fee assessed for EACH check which is returned from the bank for any reason. (non-sufficient funds, bank account closed, etc.)

Required materials should be mailed directly to the address listed below. If you have any additional questions or concerns, please feel free to contact us.

Mailing Address: Suzanne Butler Diamond State Princess Program 109 Hallmark Street Hot Springs, AR 71913

***Follow us on Facebook*** 2013 DSP class.Miss AR

Suzanne Butler (c) 501-282-2171 Email: [email protected]

17 Diamond State Princess Checklist

Diamond State Princess: ______

Contestant Representing:______

Completed forms and fees must be submitted by the May 10th, 2013 deadline. Incomplete packets will not be accepted.

DSP Official Application ______Fee ($400) ______Photo ______Photograph Release Form ______Program Book Ad Pages (optional) ______General Rules & Suggestions Form ______Health Information Form ______

T-shirt Size for Princess (Please Circle Size)

Youth Size: S M L Adult Size: S M L XL

Make all checks/money orders payable to Miss Arkansas Scholarship Pageant, Inc.

Send all information to:

Suzanne Butler Diamond State Princess Program 109 Hallmark Street Hot Springs, AR 71913