Student Guide 2014/2015 Table of Contents

Student guide 2014/2015 Table of Contents

GENERAL INTRODUCTION ��3 FACULTY ��7 EBS departments ��7 STUDENT COUNCELLING ��10 STUDY INFORMATION SYSTEM (ÕIS) ��13 IT-FACILITIES ��16 LIBRARY ��17

STUDENT COUNCIL ��18 Other student organizations: ��19 STUDENT HOME ��20 ESTONIAN BUSINESS SCHOOL (EBS) IN HELSINKI ��22 INFORMATION ABOUT ESTONIA AND TALLINN ��23

ORGANISATION OF STUDIES ��27 ACADEMIC CALENDAR 2014/2015 ��27

TUITION FEE...... 28 SCHOLARSHIPS ��31 EXAMINATIONS, HOMEWORK, INTERNSHIP ��34 ACCREDITATION OF PRIOR AND EXPERIENTAL LEARNING (APEL) ��36 DECLARING COURSES ��37 FOREIGN LANGUAGE RULES ��39 FULL-TIME, PART-TIME AND EXTERN ��41 FEEDBACK ��44 GRADUATION ��45 STUDYING ABROAD ��46

APPENDIX ��50 Appendix 1. Academic regulations ��50 Appendix 2. Code of conduct ��61 Appendix 3. Plan of house ��62 GENERAL INFORMATION

GENERAL INTRODUCTION

Dear student, Welcome to Estonian Business School!

This informative student guide will supply you with the first overview of our university, lecturers, study building, study organisation and other issues necessary to you during the studies. In case of additional questions you will find the contacts of the Study Department in this guide and may always contact them with your questions.

We wish you success for the coming years in EBS!

Estonian Business School (EBS) was founded in 1988 as the first private university in Estonia. The found- ers of the university were Professor Madis Habakuk (Estonia), Professor Marshall Fitzgerald (USA) and Ilmar Martens (Canada). Since September 2012 the’ Rector has been professor Arno Almann. The development of the university has been rapid. Over the past 24 years EBS has grown into one of the largest private universities in the Baltic States, offering higher education in the fields of business administration, management and entrepreneurship. The number of students is about 1,500 and there are approximate- ly 4,500 EBS alumni.

In 2011 Estonian Business School launched a branch in Helsinki which is located in Technopolis Ruoholahti (Hiilikatu 3, Helsinki). EBS Helsinki offers two distance study programmes on the Bachelor´s level. Master´s programme will be launched in 2015. There are currently over 130 students studying in EBS Helsinki.

Mission To provide enterprising people with the academic knowledge and skills necessary for the successful implementation of their ideas.

Accreditation All EBS Bachelor, Master and Doctoral programmes have been accredited by the Ministry of Education and Science of the Republic of Estonia.

EBS is internationally accredited by the Central and East Europe Management Development Association (CEEMAN). In years 2008–2011 the official selection of Eduniversal awarded 4 palms to EBS as an internationally recognized business school, which places the school among the top 300 best business schools in the world.

EBS as an educational company The following units operate under the name of Estonian Business School:

• EBS High School • EBS Executive Training Centre • Estonian Business School

In addition there are several other institutions in the university, such as:

• EBS Centre for Entrepreneurship – a consulting company and business incubator for student start- ups. The Director of the Centre is Ülle Pihlak, lecturer of Entrepreneurship. • EBS Centre for Business Ethics, founded in 2001, coordinates ethics activities across the different academic Departments. The Centre has achieved a reputation as the leading university centre in this field not only in Estonia but also in the Baltic States. As a member of the European Business Ethics Network (EBEN), EBS’ Centre is active throughout Europe. • In 2011 a branch in Helsinki was opened. The EBS 3 year bachelor programmes of International Bu- siness Administration and Entrepreneurship and Business Administration in Helsinki are in English, in the form of distance study. As of spring 2013 more than 130 students attend the branch located in Helsinki, Technopolis Ruoholahti Campus.

International relations EBS has partnership agreements with more than 70 universities in Europe, America, Africa, Australia and Asia. This provides both the students and the lecturers with exchange possibilities. Each EBS student has the possibility to study for a semester or a year in a partner university. While choosing to study abroad, students have the possibility to opt for such prestigious universities as Copenhagen Business School, Università Commerciale Luigi Bocconi, Norwegian School of Management and Grenoble School of Man- agement. Every year more than 50 EBS students undertake their studies in a foreign university. EBS, in its turn, receives over 70 exchange students.

Since 2007 students from EBS’ Bachelor of Business Administration can pursue a double degree at Lan- caster University Management School in the UK.

EBS is a member of the following international associations:

• European Foundation for Management Development (EFMD);1 • Central and Eastern European Management Development Association (CEEMAN);2 • Baltic Management Development Association (BMDA) • European Institute for Advanced Studies in Management (EIASM).3

1 Since June 2006 EBS Professor Madis Habakuk is a member of the EFMD Board 2 Since 1993 EBS Professor Madis Habakuk is a member of the CEEMAN Board 3 Professor Ruth Alas is a member of the Academic Council of EIASM Cooperation with the business world and partner universities Since its foundation EBS has actively cooperated with partners, involving well-known local and international business executives and universities in the teaching process as well as developing curricula. One other recent example is collaboration with different leading companies in Estonia.

EBS has worked out a study programme in Entrepreneurship and Business Administration. The major in Technology Entrepreneurship is carried out with school´s newest corporate partner Tehnopol: a business centre for knowledge-based companies.

In cooperation with the Estonian Music- and Theatre Academy, a specialisation option in the field of cre- ative economy is provided.

The students of Business Administration and Foreign Languages as well as students of International Busi- ness Administration study programme may specialise in Administration of Service Industry (the courses are carried out with assistance of Estonian Service Industry Association).

In master´s programme students may specialise in e.g. Export Management in collaboration with Tallinn Technical University and in Leadership and Organization Development in collaboration with Pärnu Lead- ership Conference. In cooperation with the Estonian Music- and Theatre Academy, EBS opened a joint master´s programme of Cultural Management (in English), in autumn 2012.

The newest master´s program Business Innovation MBA is carried out with the help of many leading companies and mentors and coaches active in technology and business world.

Alumni activities At the beginning of the 2014/2015 academic year EBS has over 4500 alumni. In 1994 the most active EBS alumni set up the EBS Alumni Foundation with the aim to knit the alumni, the school and the students closer to each other. The Alumni Foundation organises events, supports the best business ideas of students and awards scholarships to talented and active young students.

The alumni have the following regular events:

Morning coffee which takes place four times annually. In addition to the morning coffee we offer an excellent opportunity to have new ideas, extend contacts and listen to an exciting speaker.

Alumni dinner takes place once a year, usually in December. The dinner always has an invited guest who speaks on the topical issues.

EBS golf tournament to the alumni also takes place once a year. This year the tournament takes place on the 9th September at Jõelähtme Golf Club.

There are different interestingpublic lectures and seminars for alumni all the year round whereas they are always very welcome.

The most update information on the alumni activities is available on the EBS Alumni Facebook page. At the moment the EBS Alumni Facebook page has 1407 members and, LinkedIn has 657 members. Offers to the alumni EBS offers its alumni more favourable opportunities to continue their studies than to the other entrants. Should the the graduates from a Bachelor´s programme continue their studies in a Master´s programme, they are offered a 5-20% discount of their tuition fee, dependent on the average grade.

All the EBS alumni who are currently not the students of EBS have an opportunity to choose lectures in the amount of 6 EAP every year. General subjects may be studied at a 50% discount and language subjects at a 30% discount. As an alumnus you may continue to use our parking lot. See the home page for more information.

Should you look for an apprentice or an employee, contact the EBS Specialist on Alumni and Corpo- rate Relations and the information will be spread among the students or alumni, dependent on your preferences.

In case the school becomes really dear, you may support the Alumni Foundation and purchase a personal chair in the meeting hall with your name tag on it. As an alternative you may have your name tag awarded to a white board or lecture room. For more detailed information contact the Specialist on Alum- ni and Corporate Relations.

Älice Mitt Specialist on Alumni and Corporate Relations [email protected] Phone 665 1355 FACULTY

The offices of EBS’ full-time faculty are located on the 5th floor (to access use the 2nd or 3rd floor stair- case in the left wing of the building). The IT Department is on the 2nd floor in rooms 201 and 206. Foreign and visiting lecturers can be found in the faculty lounge, room 110.

To supervise students, a full time faculty member provides personal tutoring at least one day per week. Part time and visiting faculty members agree upon the consultation hours directly with the student during lectures. Part time faculty generally advise students via e-mail. Information regarding the timetable and consultation times can be found in ÕIS or from the assistant of the Departments.

EBS DEPARTMENTS

Assistant Kertu Mööl, Phone +372 6651 344, [email protected]

Here you can find the heads of the departments, please visit www.ebs.ee/en to find the most updated list of our faculty and their contact data.

DEPARTMENT OF ECONOMICS AND FINANCE (Phone +372 6651 345)

Associate Professor Alar Kein Chair of the Department of Economics and Finance e-mail: [email protected]

DEPARTMENT OF ENTREPRENEURSHIP (Phone +372 6651 348)

Associate Professor Tiit Elenurm Chair of the Department of Entrepreneurship [email protected] DEPARTMENT OF INFORMATION TECHNOLOGY (Phone +372 6651 314)

Associate Professor Heikki Päeva Chair of the Department of Information Technology [email protected]

DEPARTMENT OF LAW AND PUBLIC ADMINISTRATION (Phone +372 6651 385)

Associate Professor Andres Tupits Chair of the Department of Law and Public Administration [email protected]

DEPARTMENT OF MANAGEMENT (Phone +372 6651 346)

Professor Ruth Alas Chair of the Management Department [email protected]

DEPARTMENT OF MARKETING AND COMMUNICATION (Phone +372 6651 348)

Professor Katri Kerem Chair of the Department of Marketing [email protected] INSTITUTE OF FOREIGN LANGUAGES

Aet Toots Director of the Institute of Foreign Languages [email protected]

ENGLISH LANGUAGE DEPARTMENT I AND II

Anne Lelumees Head of the English Language Department General Language Studies [email protected]

Anu Lehing Head of the English Language Department Specialised Language Studies [email protected]

DEPARTMENT OF SECOND FOREIGN LANGUAGE

Jaanika Sarv Head of the Second Foreign Language Department [email protected] STUDENT COUNCELLING

To facilitate the work of students and faculty members, there are two departments in room 115: the Study Department and the Programme Management Department.

The Study Department is there to consult the students: study consultants advise students in bachelor, master and doctoral levels in their selection of curricula and subjects; study department arranges the admission process; analyses students´ studies; transfers grades; administers the study information system and issues graduation documents.

The Programme Management Department works closely with the faculty. Their main activities include planning and compiling timetables and exam plans, developing the study process; ordering study materials; conducting feedback; arranging the graduation process.

Study Department and Programme Management Department are open every work day from 8:00 a.m. to 6:00 p.m.

There is a study consultant for each study programme. The study consultants are there to advise students on all issues related to their studies, from admission until graduation.

If you need advice and help in issues related to your studies – planning your studies, compiling an individual study plan, paying the tuition, taking academic leave or going to study abroad - it is your study consultant who can give you best advice. Additionally, study secretaries in the Study Department and other Institutes are there to help you.

The fastest way to get study-related information is via ÕIS (study information system) messages that all students should redirect to their e-mail addresses.

THE STUDY DEPARTMENT

Core activities: the so-called front-office of the Study Department provides service to students and lecturers, advises students and prospective students, organises the admission process.

Study Consultants advise students on specific issues regarding their studies, courses and curriculum.

Kadri Osula Maarja Laos Kaisa Lindenburg Head of Study Department Bachelor Studies Bachelor Studies [email protected] Entrepreneurship and Business International Business Phone +372 665 1332 Administration; Languages and Administration Business Administration [email protected] [email protected] Phone +372 665 1321 Phone +372 665 1334 Triin Sillaots Liisa Pärn Master and Doctoral Studies Master Studies International Business International Business Administration MBA; Administration MA, intMA Entrepreneurship MBAev Cultural Management; [email protected] Business Innovation Phone +372 665 1320 [email protected] Phone +372 665 1340

Information concerning foreign languages (English + 2nd and 3rd foreign language) is provided by the study consultant of the Foreign Language Institute, Kersti Lundver.

Kersti Lundver-Jööts Study Consultant (Institute of Foreign Languages) [email protected] Phone +372 665 1339

Study Secretaries are there to help you find information related to studying, issue documents and certificates, provide information on re-sit exams, register and forward students’ homework to the faculty etc.

Study Secretaries also issue and renew student cards of the Republic of Estonia.

Karmen Harju Karin Meibaum Study Secretary Study Secretary [email protected] [email protected] Phone +372 665 1325 Phone +372 665 1319 THE STAFF OF PROGRAMME MANAGEMENT DEPARTMENT

Core activities: to organise and develop the work of the so-called back-office of the Study Department; planning and controlling the study process – the faculty, study periods, study materials, timetables, exam plans, feedback; organising the graduation process

Monika Siiraki Evelin Rõuk Kertu Mööl Head of the Department of EBS graduation coordinator Assistant Secretary for the Programme Management feedback, re-sit exams Department [email protected] [email protected] [email protected] Phone +372 665 1377 Phone +372 665 1333 Phone +372 665 1344

Airi Vesk Maris Pints Programme manager Programme manager Bachelor Studies Master Studies, Helsinki Timetables, study materials Timetables, study materials exam schedules, rooms exam schedules, rooms [email protected] [email protected] Phone +372 665 1326 Phone +372 665 1326

INTERNATIONAL COORDINATOR

Planning, consulting and advising on studying abroad (including ERASMUS for all).

Sirli Kalep International Relations and ERASMUS + Coordinator [email protected] Phone +372 665 1369 STUDY INFORMATION SYSTEM (ÕIS)

All study-related information can be found in the EBS web-based study information system ÕIS which can be accessed via the following link: http://ois.ebs.ee.

ÕIS contains all operative information, e.g. homework, test and exam results, study programmes, participants of your course, faculty contacts, invoices and payments etc. Personal information in ÕIS can be accessed only with a password, which is provided by the study consultant before the beginning of your studies. The IT crew is in room 210, turn to them if you have any problems entering ÕIS. The fastest way to get accurate information is to receive it through ÕIS. Students are recommended to redirect ÕIS messages to their e-mail by ticking the respective box. Click on Settings >

The contact data of every student are in ÕIS (click on my data). If necessary, the student can add new data. Correct data guarantees that operative information (including classroom changes, cancelled lectures etc.) reaches you on time.

ÕIS shows every student’s personal timetable according to the subjects that the student has chosen. Lectures, consultation times and exams are marked in different colours.

All changes made by the Programme Management Department are instantly visible for students in ÕIS. All changes are accompanied by a message. (NB! Redirect messages onto your e-mail!) The main information about each course (deadlines, literature, grading system etc.) is written down in the course programme (syllabus) which is available in ÕIS. Lecture slides, homework assignments and supplementary reading material is also available in ÕIS, under the link “study materials” under every course.

In case the lecturer hands out photocopies of the study materials in the class in which you were not able to participate, you will find your copy in the study department study materials box (right by the entrance of the study department, shelves on your right) or in ÕIS. Do not hesitate to ask your classmates.

Graded homework with comments from the lecturer can be found in the same boxes.

The study department has a general notice board as well as notice boards for different study -pro grammes. These include all necessary information. Changes concerning studies and other news are also posted to the notice boards.

General and updated information about EBS is available in the Student Guide which is issued in the autumn semester of every year, and on the EBS homepage Student counselling concerning internship positions, job vacancies etc. is provided also by Student Web.

Academic regulations can be found in the current Student Guide and on the EBS homepage. The regulations state the most important study regulations and are absolutely essential to read and understand.

It is extremely important to read the academic regulations within the first month of studies. EBS has the right to amend the academic regulations. Students are informed of the changes and amendments through ÕIS and the EBS homepage. IT-FACILITIES

USER ACCOUNTS AND E-MAIL ADDRESSES Every student is entitled to have his/her own user account (username and password). At the beginning of a new study year first-year students are provided with this automatically. At other times please contact the IT service in room 210a. To acquire an e-mail address ending in ebs.ee, please apply to the IT service in room 210a. EBS mail server operates with a web based client (https://mail.ebs.ee) and with a local mail client, may be configured in a laptop or home computer (e.g. MS Outlook for the particular job).

VALIDITY Students’ EBS-based user accounts and e-mail addresses are usable and accessible until graduation. In case of dismissal from the university your account will be closed immediately.

PRINTING Students have the possibility to print the materials either in EBS general or WiFi network. While working in EBS WiFi network, the student has the possibility to use EBS printers available in computer classes. Printouts can be retrieved during the time the computer classrooms are open. While printing in the EBS WiFi network it is necessary to install the respective printer (you will find the instructions in ÕIS). Printing is available only within the coverage area of EBS WiFi. All EBS students have a printing limit of 300 pages per semester. Use your limit reasonably. If a lecturer has provided power point slides in ÕIS but does not distribute them during the lecture, it is wise to print them with 2, 3 or 6 slides per page. If your printing limit is used up, you must apply to the Study Department with a good reason for a larger limit.

USING YOUR MOBILE PHONE TO READ E-MAILS Students who have arranged their e-mails to be read on the mobile phone can access their e-mails in their inbox by phone.

COMPUTER CLASSROOMS ARE OPEN: Working days 8 a.m. – 9.15 p.m. Saturdays 9 a.m. – 2 p.m.

Computer classrooms are located in rooms 210, 217. In room 210 there is constant surveillance and technical support. In case a technical problem occurs while you are working on the computer, please approach the IT personnel in room 210 behind the glass-panelled door.

Occasionally lectures may take place in computer classrooms. During this time other students cannot use the computers in that particular computer room. The schedule of lectures and consultation times taking place in computer classrooms is on the door of every respective computer classroom. For the rest of the time priority is given to students who wish to use the computers for studying purposes - i.e. those who play computer games or chat may have to leave. Connecting a personal computer into EBS local network is forbidden anywhere on EBS. LIBRARY

EBS Library is the best economics and business library in Estonia for lecturers, students, personnel and alumni of EBS. Taking into consideration the ever evolving information needs, the library develops and acquires new stock according to EBS’ main fields of study – management, entrepreneurship, economics and marketing.

The library provides its readers with the following services: use of the reading and video rooms, electronic databases and computers; lending of books and reference books; information services; printing and photocopying. The library systematically holds orientation meetings for first year students and those writing their theses on how to use the databases of EBS library and other search possibilities.

The library registers users by means of their ID-card or student ISIC card. Library cards are issued to those students who do not possess ID-cards.

The library holds the main stock and lends other reference books. Study books are lent for one semester, others for a shorter period. In case the lender fails to return the book on time, he/she has to pay a fine for the delay, as stipulated in the Rector’s order. In the event the library is closed, the student may also return the book in the Reading Room or to the box for returned books near library on the 1st floor, room 118.

The Reading Room holds reference books, dictionaries and Bachelor´s, Master´s and Doctoral theses defended by the EBS students which have been graded “A” over the past three years. The reference books in the Reading Room are lent selectively and only overnight or for the weekend.

The following databases can be accessed through ÕIS http://ois.ebs.ee/ and through EBS network.

• Business periodicals database ABI/INFORM Global on Pro Quest Direct permits access to 3500 foreign periodicals and contains articles in the fields of economics, entrepreneurship, management, marketing, law, etc. 80% of the articles are full text versions http://search.proquest.com. • EBSCO - Electronic Information for Libraries Direct database is a joint project of the Open Society Ins- titute (OSI) and EBSCO (Elton B. Stephens Company) – the world’s largest intermediaries for electronic and printed journals. The databases of EBSCO contain over 21,000 electronic full text journals, news- papers, and reference books in the fields of economics, social studies and humanities http://search. ebscohost.com. • The database of Bachelor´s, Master’s and Doctoral theses defended in EBS is accessible on EBS homepage under the heading Databases http://ois.ebs.ee/diplomid.asp.

OPENING HOURS Library (Phone +372 665 1307) – 1st floor, room 118 From Monday to Friday 10 a.m. – 6 p.m.

Reading Room (Phone +372 665 1308) – 5th floor, room 501 From Monday to Friday 9 a.m. – 8 p.m.; Saturday 11 a.m. – 4 p.m.

E- mail: [email protected] STUDENT COUNCIL

EBS Student Council is the representative body of EBS students which consists of elected student representatives. The Student Council elections take place yearly.

The EBS Student Council with its active members coordinates student life. You can also contribute to it by being a member of the Board of the Student Council or other Student Council institutions. The Stu- dent Council is situated on the second floor in room 208.

For detailed information please visit our Facebook page at www.facebook.com/Ebsikas

Phone +372 665 1365 E-mail: [email protected]

THE BOARD OF THE STUDENT COUNCIL

The Board consists of up to three members and since 1996 is elected every two years by the Student Council.

The Board of the Student Council represents the interests of EBS students both in- and outside the university. The Council is a member of the Estonian Student Union and the Round Table of Tallinn Student Councils. The Student Council similarly represents EBS students in international relations with other student organisations. The appointed representatives of the Board participate in EBS Senate meetings; they have voting rights and represent the students´ interests.

All EBS students are welcome to put up their candidacy for the elections.

Structural units:

• Department of Communication and IT is responsible for internal and external communication, PR, IT solutions, advertising, marketing, quality management. • Events deal with organisation of students’ free time to unite students for the rest of their life! • The sports team aims to offer sports activities to EBS students: golf, football and latinobic are just a few to mention. In addition, the owner of an ebsikas card shall have a discount at Zellulose sports club. • International Club helps foreign students studying in EBS to get used to living in Estonia and introduces Estonian culture. The Club also develops and maintains international relations. We are also a member of Erasmus Student Network. • Student Newspaper “Business Spirit” is the EBS in-house paper which is published quarterly and carries and discusses topics relevant to people in EBS. The topics mainly discussed include educational aspects, entertainment, sports and many more. • Business Unit wants to make a profit from the Student Council’s membership fees. Business Unit manages sales and advertising, and order of souvenirs and rings. • Unit of public speech and disputes is the newest institution in the Student Council. What do we offer? A public speaking and debate club to those who are not afraid to present themselves in English and want to demonstrate their skills to other people. The club aims to improve the skills of dispute and presentation.

You can also find additional and interesting information from Estonian student and employer information portal Student Web. Other student organizations: HEBS ry – EBS Helsinki Student Union HEBS is a non-profit student union aiming at representing the rights and benefits of the students studying at EBS Helsinki. HEBS offers the opportunity for EBS Helsinki students to communicate with other university students both in Finland and Tallinn. Organizing our own events and participating in the events and Sits-parties organized by NESU Finland and Tallinn, will be some of the ways for HEBS members to communicate. We have only just started, so being active gives you a chance to affect your student culture and life!

For more information and requests to become a member, please contact us via email hebs@ebshelsinki. fi or like us on Facebook.

TSOJ – Tallinnan Suomalaiset Opiskelijat Ry TSOJ is a non-profit student organization intended to provide a support group for all Finns studying at EBS. TSOJ organizes a variety of events and offers tutoring for Finnish freshmen. One of the main purposes is to bring Finnish student traditions to Tallinn, for instance TSOJ organizes an annual ball for all its members in the end of the autumn semester.

Also, the Finnish students of EBS Helsinki are welcome to participate in the meetings of TSOJ, which are organized on a twice a month basis. The goal is to elect an EBS representative to the Board of TSOJ every year.

For more information, please visit TSOJ’s webpage www.tsoj.fi.

NESU Tallinn Nordiska Ekonomie Studerandes Union (NESU) is an organization for Business students in the Nordic and Baltic region. NESU is active in the following countries: Finland, Iceland, Denmark and Estonia. NESU offers great opportunities to socialize and meet new people from all of the NESU countries. NESU organizes all kind of NESU traditional events, and brings an atmosphere and events to Tallinn, which you have never seen before. NESU is well-known for its Sits-parties which are arranged regularly all around Finland and starting from 2010 in Tallinn as well.

For more information, please contact NESU via email [email protected] or in Facebook. STUDENT HOME

Student Unions of Tallinn universities have joined their forces and started a portal STUDENT HOME, which aims to offer different living spaces outside university dormitories for students in Tallinn. The purpose of the portal is to provide the students with favourable housing offers.

The main advantage of Student Home compared to other real estate portals is its ease of use. You can enter your offer or wish without having to register as a user. The portal is free of charge for everybody. In addition you can add offers by e-mail:maria@tudengikodu .org

Student Home was initiated in 2006 by the Student Unions of Tallinn Technical University and Tallinn Uni- versity, who jointly decided to start offering living space advertisements for students. The main reason for creating the portal was the poor condition of dormitories and lack of space. Now, many years later Student Unions of Estonian Business School, Estonian Academy of State Defence, Estonian IT College and Tallinn School of Economics have also joined the project.

You can also find more information on rental apartments in Tallinn here:

Real Estate Agency City24 Real Estate Agency KV

Dormitory of Estonian Academy of Arts: Located in the city centre and offering affordable housing in shared or single rooms.

Dormitories of Tallinn University (only available for students of other universities in case of vacancies):

Facebook group for international students in Tallinn looking/sharing/offering accommodation:

Shared student housing in downtown:

WHERE TO FIND / HOW TO GET

Estonian Student Card and ISIC Student Card When you are studying in Estonia it is recommended to make the Estonian Student Card. It provides some student discounts in Estonia (e.g. public transport). With the Estonian Student Card you cannot use discounts for an ISIC card because it proves your student ID only in Estonia. You can find the application on the Minukool homepage.

The ISIC Student Card gives you discounts all over the world and is internationally recognized. Read more about it from the Minukool homepage, there you can also download the application form.

When you get the ISIC Student Card you can attach it to the transportation card to use the public transport in Tallinn. You can also apply for a separate Smartcard for the public transport. Find information about it on the Tallinn city homepage. In order to get the right for benefits or free transport it is provided that the residence of the student is recorded in the population register as the Republic of Estonia and is also included in EEIS database. For this you need to submit a residence notice to the district government in Tallinn. • Information on lost belongings is given by the secretary in the Study Department. Clothing items lost in lecture rooms (gloves, scarves etc.) are taken to the cloakroom next to the student restaurant. • If you find something, please take it to the secretary in the Study Department. • Photocopying – copy machines are located on the second floor near the computer classes and on the fifth floor in the reading room. Copy cards at different prices (1,53- 4,22 €) are sold in the Reading Room. If you do not wish to purchase a copy card, it is possible to make copies in the Reading Room at the price of 0,06 EUR per A4 page. • Parking – the car park is located at the back of the building and the entrance to the parking lot is situated to the left of the building. You´ll need to pay for parking - parking cards are sold in room 216 by EBS Campus. Parking cards are sold for one semester at 150 EUR per card. The parking card also opens the back door of the building. One has to fill in an application form on the EBS web-page in order to get a parking card. • Printing is possible within EBS WiFi area through the printers in computer classrooms. Printing limit is 300 pages per semester. • The Library and room 117 are located in the left wing of the building (the one closer to the Ministry of Foreign Affairs), but access is through the second floor. • The Library Reading Room is located in the right wing of the 5th floor. • The cloakroom is in the basement next to the student restaurant. • The student restaurant and cafeteria are located in the basement. Opening hours of the cafe: Mon. – Fri. from 8.30 a.m. – 14.30 p.m. Opening hours of the restaurant Mon. – Fri. from 11.00 a.m. – 19.30 p.m. • The 4th floor lecture rooms (excl. 401 – 406) can be accessed by side stairs. See map on the inside cover of the study guide. ESTONIAN BUSINESS SCHOOL (EBS) IN HELSINKI

In 2011 Estonian Business School launched a branch in Helsinki which is located in Technopolis Ruohol- ahti, Energiakuja 3, Helsinki. EBS Helsinki offers a distance study programme on the Bachelor´s level. Master´s programme will be launched in 2015. There are currently over 130 students studying in EBS Helsinki.

Even though the branch is part of the university located in Tallinn, there are some special things the students of EBS Helsinki should know.

Discounts for EBS Helsinki Student

The students of EBS Helsinki are eligible to the following discounts:

• Support by KELA • For students living in the area of Helsinki the Helsingin Seudun Liikenne (HSL) student discount • VR and Matkahuolto student discounts • HOAS student apartments

Parking

1. The official parking lot can be found in the front of Technopolis Ruoholahti - for members of Elixia sports club parking is free of charge. 2. It is also possible to park your car to the parking garage of Technopolis Ruoholahti. 3. In Salmisaarenranta there are some parking lots where you can park for 2hours with a parking disk. 4. Parking garage at Hotel Holiday Inn Ruoholahti (700 metres from EBS Helsinki) (4€/h, 21€/day)

Busses 21V, 65A and 66A go straight from the city centre of Helsinki to the closest bus stop Salmisaari.

Helsinki University Library – Library Card

To get a library card, the applicant needs to have a Finnish personal identity number and official address in Finland.

The first HELKA card is free of charge. For more information:http://www.helsinki.fi/kirjasto/

Contacts

Sigrid Lainevee Heidi Pauliina Peltonen Iia Palovaara Head of EBS Helsinki Study Consultant (in Helsinki) Office Assistant Phone: +372 6651354 Phone: +358408470031 Phone: +358 40844 2840 [email protected] [email protected] [email protected] INFORMATION ABOUT ESTONIA AND TALLINN

Estonia lies along the Baltic Sea, just below Finland. Sweden is Estonia’s western neighbour across the Baltic. Russia is to the east, with St. Petersburg just across the north-eastern border. To the south is Lat- via with its capital city Riga.

Tallinn, Estonia’s capital city, is only about 70 km south of Helsinki, across the Gulf of Finland. The area of Estonia is 45 227 square kilometres. Estonia is a parliamentary democracy, a country which regained its independence in August 1991 and reintroduced its own national currency in June 1992. Estonia belongs to Euro-zone from January 2011. Estonia has been one of the most rapidly reforming of the Eastern and Central European transition countries and is a member of the European Union since 1st May 2004.

LANGUAGE Estonia’s official language is Estonian, which belongs to the Finno-Ugric language group. A large part of the population in the Northern part of Estonia understands some Finnish which has made business contacts with Finnish small entrepreneurs easier. Russian, English and German are also understood and widely spoken.

Helpful hint! Be reminded that middle aged and older people may not speak foreign languages very well and this limits their ability to communicate with you. For the mentioned reasons Estonians are rather reserved and reluctant to form new relationships very quickly. Most young people and a growing proportion of middle-aged people speak English reasonably well while many older Estonians speak Russian.

PEOPLE The population of Estonia is 1.315 million (January 2014).

The population of Tallinn, the capital of Estonia, is 431 521 (July 2014). There is a large minority of Rus- sians (25%) in Estonia. Large number of Russians immigrated to Estonia during the Soviet period of rule as industrial workers and inhabited primarily the North-Eastern region of Estonia and the Tallinn area. Russians are more collectivist than Estonians. Integration of non-Estonians into Estonian society has been a complicated process but Estonia has rarely experienced violent conflicts between the national communities.

Older Estonians are not overly fond of handshaking, kissing or other greeting and meeting rites in public. “How are you” greetings might be for many Estonians merely surface formalities. Estonians are by their nature reserved and speak relatively little. Overwhelming heartiness and laughter which is missing does not mean that the person is unfriendly but rather is presenting him/herself in the usual serious way of everyday relationships.

Helpful hint! Sincerity is important. Do not suggest “getting together” or make compliments without meaning it! HEALTH INSURANCE AND MEDICAL SERVICES If you are from the European Union and you are insured in your home country, you have a right to first aid in Estonia also. The relevant card should be obtained from your home country. Other citizens should have an insurance guaranteeing that all costs related to medical treatment as a result of illness or injury during your stay will be met. Information on how to obtain the required medical benefits in Estonia is provided by the officials of:

Estonian Health Insurance Fund, International Relations Department Lembitu 10, Tallinn

Client information line: 16363 Mon. – Fri. from 8.30 a.m. – 4.30 p.m; calling from abroad +372 669 6630 If you need medical advice, call family practitioners information line 1220!

After you arrive to Estonia, you must register with a doctor. Please do not wait until you are ill. It is important to stress that when you choose a doctor, you should first of all check that he/she has a contract with the Fund. Otherwise you have to pay your own fees. However, the language barrier might become a problem.

We suggest the following doctors:

AS SINU ARST Narva Road 7 Phone: +372 6616 036

Pre-registration is required at [email protected]

Emergency medical service is available round-the-clock (dial 112).

CURRENCY & EXCHANGE National currency: EUR 1

Most larger hotels, stores and restaurants accept Visa, MasterCard, Eurocard, Diner’s Club and American Express.

Traveller’s cheques can be exchanged in most banks but are less likely to be accepted in shops. Euro- cheque is the most widely accepted travellers´ cheque, but American Express and Thomas Cook are also accepted.

Banks are plentiful and easy to find in Tallinn. Most are open from 9:00 to 18:00 on weekdays, while some offices are also open on Saturday mornings. All banks offer currency exchange services. Exchange offices can also be found in larger hotels, the airport, harbour, railroad station and major shopping centres.

DINING AND ENTERTAINMENT Estonian dining practices are influenced by both German and Russian traditions. Estonian cuisine consists of hearty peasant fare from the countryside and relies heavily on potatoes, pork, chicken and sau- sage. Any fine Estonian meal is best washed down with a glass of good beer or ale, brewed locally in Estonia. Estonians love their local beer and they are proud about it. You are naturally better received if you make positive comments about it.

Helpful hint! Estonians are relatively punctual and they expect it also from others. Being more than 15 minutes late makes the partner question your motivation and it may be taken as an insult. COMMUNICATIONS To call Tallinn from abroad, dial your international access code and 372 for Estonia and then the telephone number.

Calling abroad, dial 00 and the country code.

The GSM mobile phone system is available; please check compatibility with your operator.

Helpful hint! Tallinn is the centre of Estonian political and business life. Modern means of communication have become an inseparable part of the daily life of Estonians and the use of mobile telephones and the Internet is more widespread than in some old EU member states.

Emergency numbers are the same from all phones anywhere in Estonia:

For police dial 110 For the Fire Department dial 112 For ambulance services dial 112

PUBLIC TRANSPORTS, TAXIS, CAR RENTAL Public transport in Tallinn begins at about 6am and continues until midnight. You can buy tram, bus and trolley-bus tickets from the driver.

• Full price ticket costs 1,6 € • Discount ticket costs 0,8 € • See for routes and timetables

You can also buy a monthly pass, valid on almost all buses, trams and trolley buses.

More information: http://www.tallinn.ee/eng/Public-transport-tickets

Foreign students can use the benefits with the following documents as of 1st January 2013:

• Student card issued in the Republic of Estonia, that matches RFID technology (provided that the residence of the student is recorded in the population register as the Republic of Estonia and is also included in EEIS database); issued for matriculated EBS students only.

• personalized Smartcard with a personal identity document to purchase e-tickets (provided that the residence of the student is recorded in the population register as the Republic of Estonia and is also included in EEIS database), • • identity document of the Republic of Estonia (ID-card to purchase ID-ticket (provided that the residence of the student is recorded in the population register as the Republic of Estonia and is also included in EEIS database) or • • student card, issued by the Republic of Estonia or equivalent ISIC Student card or Swedbank Tuden- gikaart (Student Card) when purchasing ticket from a driver of public transport vehicle. Will be issued from your home university (in case of ERASMUs exchange students) or in Tallinn ISIC card office

The Public Transport Card is an electronic contactless personalized or non-personalized card which verify it’s holder’s travelling rights. Personalized card is only valid with an identity document. Taxis differ in comfort and price, but each taxi should have a meter.

More information at http://www.tallinn.ee/eng

Still, by western standards, taking a taxi is quite inexpensive in Tallinn.

A wide range of international car rental companies has representations in Tallinn. Information can also to be found on the following websites: www.tallinn.ee/eng http://www.tourism.tallinn.ee/eng

Where to go and what to do in Tallinn/Estonia? If you want to explore more interesting places in Tallinn, visit the homepage of Like-A-local. Like A Local Guide is about finding those cool and hidden spots that locals like to hang out and missing the tourist traps.

Also take a look at VisitEstonia homepage which introduces Estonia and all it has to offer. It gives a great overview of leisure activities from city breaks and natural tourism to tips for shopping and dining.

In order to get acquinted with Tallinn, you should do and see all the things listed in the Top 10: Best Free Things to Do in Tallinn one by one. ORGANISATION OF STUDIES ACADEMIC CALENDAR 2014/2015

Autumn 2014

August 1 Deadline for declaring subjects for autumn semester 2014 August 1 Deadline for declaring the final exam for autumn semester 2014 August 25 Determination of student status, calculation of study load August 18 Last day to submit PhD students´ attestation review August 29 Opening ceremony of the study year August 29 „Orientation Day” for ERASMUS students August 29 Orientation meetings for first year bachelor students September 1 Beginning of autumn semester September 2 – September Orientation meetings for first year master students September 15 Last day to submit applications for student grants and scholarships September 22 Presenting academic work for EBS Student’s paper competition September 15 – September 19 Final exam info classes September–January Application of need based study support www.eesti.ee October 1 Last day to apply for exchange studies abroad October 20 – October 31 Consultations of final exam November 10 – November 14 Predefence of final theses November 25 – November 27 Final written exams November 26 – November 28 Final oral exams December 1 – December 5 Defence of final thesis December 11 Autumn Graduation Ceremony December 15 Deadline for declaring the final thesis for spring semester 2015 December 19 The end of lectures for autumn semester December 22 – December 31 Christmas Holiday

Spring 2015

January 5 – January 23 Examination session January 10 Deadline for declaring subjects for spring semester 2015 January 15 Deadline for declaring the final exam for autumn semester 2015 January 26 – February 1 Winter holiday January 30 „Orientation Day” for ERASMUS students February 2 Beginning of spring semester February 9 – February 13 Final exam info classes February 16 Last day to submit applications for student grants and scholarships February–May Application of need based study support www.eesti.ee March 1 Last day to apply for exchange studies abroad March 30 – April 10 Consultations of final exams May 11 – May 15 Pre-defence of final theses May 18 – May 20 Final written exams May 20 – May 22 Final oral exams May 22 The end of lectures for spring semester May 29 Deadline for declaring the final thesis for autumn semester 2015 May 25 – June 19 Examination session June 1 – June 5 Defence of final theses June 11 Graduation Ceremony June 22 – August 31 Summer holiday August 1 Deadline for declaring subjects for autumn semester 2015 August 1 Deadline for declaring the final exam for autumn semester 2015 TUITION FEE

1. For the nominal programme:

1.1 Bachelor´s Studies:

- International Business Administration, full time studies per semester in English EUR 1955 - Languages and Business Administration, full time studies per semester in English EUR 1880 - International Business Administration, full time studies in distance study form, in English (EBS Helsinki) EUR 2810

Tuition fee in EBS Helsinki

- Entrepreneurship and Business Administration, full time studies in distance study form per semester, in English EUR 2810 - 1 ECTS credit point 105€ - course paper and term paper courses 105€ per course - final thesis 770€ - final exam 560€

1.2 Master’s Studies:

- MBA evening studies tuition fee per semester EUR 2 250 - MBA distance studies tuition fee per semester EUR 1395 - MBABI distance studies fees EUR 4500/3500/3000/1000 - MA120 tuition fee per semester EUR 1 930 - MA60 tuition fee per semester EUR 1 930

1.3 Doctoral Studies:

- non-EU total EUR 3900 - EU supervising fee EUR 1500 - Plus each credit point EUR 50

2. For those following an individual or special programme:

2.1 Bachelor´s Studies:

- price per credit point in daytime study form in Estonian EUR 65 - price per credit point in daytime study form in English EUR 71 - price per credit point in evening studies (in Estonian) EUR 63 - price per credit point in distance studies (in Estonian) EUR 47 - price per credit point in distance studies (in English, in EBS HELSINKI) EUR 105 - Bachelor thesis in Tallinn EUR 540 in Helsinki EUR 770 - Final exam in Tallinn EUR 388 in Helsinki EUR 560

2.2 Master’s Studies:

- price per credit point in evening studies EUR 78 - price per credit point in distance studies EUR 73 - Master´s Thesis EUR 820 - TOEIC test fee EUR 105 - fee for declaring/passing Master´s Thesis for the second time EUR 50

Students paying in two or more instalments will have to pay EUR 35 extra. For those following an individual study programme (by combining one´s timetable from courses deliv- ered to different study groups), the tuition fee is calculated on the basis of credit points.

If you declare one subject up to 6 ECTS in addition to your nominal programme (e.g. a course you did not manage to take last semester/year), the tuition is formed as follows: nominal package price + the price of the subject based on the price of a credit point in the respective study form.

If you declare one subject less than your nominal programme, the package price will remain the same, except in case the volume of the package is less than 27 credit points. With MBA distant learning the limit for credit points is 20 ECTS.

Example of international daytime programme You wish to declare the nominal programme for a semester, the volume of which is 31.5 credit points, but you have already passed a 3-credit-point subject, which is included in the timetable and which you have transferred from another university. In this case the volume of your nominal package will be 28.5 credit points and the tuition will remain EUR 1 880 However, if there is a 6-credit-point subject in the timetable which you have transferred from earlier studies, your tuition will be credit-point-based: 31.5 credit points – 6 credit points = 25.5 credit points x EUR 71 (price per credit point in daytime studies) = EUR 1 810,5 €

PAYMENT DEADLINES FOR THE TUITION FEE:

1. Autumn semester: August 25th and October 25th 2. Spring semester: January 25th and March 25th

First year students should pay the tuition fee for the 1st semester according to the invoice and by the date stated in the contract. It’s recommended to pay it 5+7 days after signing the contract. THERE ARE SEVERAL WAYS TO PAY THE TUITION FEE:

1. in one part for one semester (by August 25th and January 25th ); 2. in two instalments for one semester (e.g. fall semester by August 25th and October 25th ); 3. tuition fee in four instalments (e.g, fall semester deadlines could be August 25th, September 25th, October 25th and November 25th ).

To fix a payment schedule, please contact the Study Department.

The tuition fee must be transferred to the account of OÜ EBS Education. Please mark the reference number and the invoice number in the details of the payment order. Tuition fee can only be paid via bank transfer.

In case the tuition fee is not paid by the student him/herself but by another individual or company, it is the student’s task to inform EBS of the payer’s name and ID code (company name and registration code).

The contact data of the payer of the tuition fee should be marked in ÕIS. The data in ÕIS can be changed prior to declaring subjects every semester.

You can see all your invoices in ÕIS under the link EBS education invoices, where you can also check whether the bank transfer has reached EBS.

OÜ EBS Education Klient 8576 Karu Linda Kati Konto 12 Vahemik 01.01.2001 - 13.12.2020 ARVED JA LAEKUMISED

Klient 1234 Linda Kati Karu Algsaldo 0.00

Arve.nr. Kuupäev Tähtaeg Summa Selgitus Tasu nr Kuupäev Tasu summa Jääk E20113506 20.07.2014 01.08.2014 1880.00 Tuition fee for autumn 73 29.07.2014 1880.00 E20121407 15.01.2015 25.01.2015 1880.00 Tuition fee for spring 76 25.01.2015 1880.00

Arveid kokku 3760.00 Laekunud kokku 3760.00 0.00

When you open this link you will find Here you can check the transfers. the invoice in printable word document format.

WHAT TO DO IF YOU HAVE PROBLEMS PAYING YOUR TUITION FEE? In case you have/are going to have problems with paying the tuition by the agreed deadline, you must immediately turn to your study consultant to avoid misunderstandings and complications. SCHOLARSHIPS

EBS supports its prospective, outstanding, socially active bachelor and master students with excellent academic performance by granting them partial or full in-house scholarships. In addition, EBS students who are facing financial difficulties may apply for a reduction of the tuition fee.

The scholarship fund is divided into the following two scholarships:

• Alumni scholarship for an EBS graduate for continuing in a master’s programme, based on the decision of the admission committee; • EBS High School scholarships are granted after the Teachers’ Council of EBS High School has made the appropriate proposal; • Scholarships for excellent academic performance are granted for outstanding academic results. The basis for this scholarship is the list of outstanding performers compiled by the Study Department; • Study programme scholarships are based on proposals made by the Departments; • Scholarships for active performance based on a proposal by EBS Student Council; • Scholarships for outstanding performance outside EBS based on a proposal by an EBS sub department; • Marketing scholarship based on a proposal by Marketing Department; • Scholarship to relieve unexpected financial difficulties based upon personal application. The application must be presented in the Study Department by the date announced earlier. • Scholarship for young mothers (80% discount on tuition fee for mothers with children under 3 years old)

EBS Scholarship Statute can be found on EBS homepage. Additional information is available from the Assistant of Vice Rector by phone: +372 6651 318 or e-mail: [email protected].

Students are informed of the possibilities to apply for one-time scholarships from outside EBS via ÕIS messages and notice boards.

STUDY LOAN AND SUPPORT TO FINNISH STUDENTS Finnish students who study in EBS can receive support from The Social Insurance Institution of Finland – KELA (www.kela.fi).

KELA offers three kind of financial aid for students: Study Grants, Housing Supplements and government guarantees for student loans. In order to get either a study loan or a state subsidy (including student support from KELA), you need to be a full time student; KELA requires a student to pass 5 ECTS points for each month to qualify for the support.

According to Estonian law, In order to be and remain a full time student you have to fulfil minimum 75% of the nominal study load each semester. Please note that once you get behind with your studies and lose the full-time status, it is almost impossible to get it back. Therefore if you fail an exam, make sure to succeed in a re-sit exam. If it is required in a course syllabus to present all the home works in order to participate in an exam – do not fail to fill the requirements!

NB! If a student does not receive the necessary amount of credit points per month, she/he will have to return the support that was not covered by 5 ECTS credit points.

For more information please contact KELA: +358 20 634 6630 (Mon-Fri 13-16) or ulkomaat.opintotuki@ kela.fi

In addition to being able to decide in part upon the volume of the courses you take, you are also responsible for choosing your study load and types of courses (see prerequisites in ÕIS).

Each study plan has a nominal study period – the time during which the student will complete his or her studies. In bachelor studies the period is generally 3 years. Only language and business administration evening and distance students study for an actual period of 4 years because of the heavy number of language classes. At the same time, the study period for Entrepre- neurship and Business Administration (distance studies) students is 3.5 years and for International Busi- ness Administration (distance master studies) students 2.5 years. On this point, students have to take into consideration the fact that they are only able to get a state study loan for three (Bachelor Studies) or two (Master Studies) years – i.e. the bank does not take into account the actual length of the study period. The study period for master students (MBA and MA120) is 2 years. Lectures take place during semesters 1-3. The 4th semester is for writing the thesis. The nominal study period for the MA80 programme is 1 year. The first semester is for lecture work and the second semester is mainly for writing the master’s thesis.

In order to graduate from the university within the nominal study period, you should plan to collect ap- proximately 30 ECTS every semester. In other words, you should take all the subjects planned for your study group. The study plans as well as timetables are compiled by EBS in the optimum way. The study load for one year is usually 60 ECTS.

In EBS there is no minimum required volume of credit points per semester – you are free to take one subject at a time. Your grades are valid for 10 years. Thus, if in some semester you choose to reduce the number of credit points, you need to make it up later by a heavier study load.

When you have been admitted to EBS, the study consultants help you to determine whether to study part or full time. If you choose 19-23 ECTS per semester, you automatically become a full-time student.

A student studying with the full study load completes 75% of the volume of the programme by the end of the academic year (45 ECTS), a student studying with partial study load complete less than 75% (15 – 43.5 ECTS per academic year). Study load is calculated once a year in summer and is based on the volume of subjects passed the year before. While entering EBS, all students who declare the nominal programme or at least 75% of it, receive the status of a full-time student.

If the full-time student does not fulfil the requirements he/she becomes a part-time student.

Following example concerns only Estonia and not Finland:

• If you collect 43.5 credit points (ECTS) during the first study year = part-time student impossible to take a study loan during the second study year. • If you declare a larger study load in the second year and collect at least 90 credit points by the end of the second year = full-time student à restored possibility to take a study loan in the third study year

PREFERENCES AND LIMITS Full-time students may apply for a study loan or state subsidies. From July 1, 2009 according to the Esto- nian law an employer must let full-time students go on study leave.

In Estonia, part-time students generally cannot apply for a study loan or state subsidies, but they are entitled to go on study leave. According to the “Subsidies and study loan” law part-time students who work at least 18 hours per week as a teacher, tutor or any other person involved in the education process are entitled to apply for a study loan.

The curriculum that the student has chosen serves as the basis for studies. Curricula are available in ÕIS. By examining your study plan you will notice that is has been divided into core subjects, specialised subjects, electives and optional courses. The subjects in the study plan are mandatory.

The proportion of respective subjects may vary according to each year’s study plan. As a rule the first study year covers core subjects. A student may choose an optional or an elective subject in the 2nd academic year. Students of Bachelor Studies of International Business Administration have to choose a specialisation in their 3rd academic year. Master students (MA) will choose their major already when entering the university or at least at the end of the first semester. MBA students will make their choice of major by the 2nd study year at the latest.

The volume of the courses is measured in ECTS. From September 1, 2009 the European Credit Point Sys- tem comes into effect in Estonia, where 1 ECTS = 26 hours of work (both lectures and independent work).

An elective course is a subject from the block of electives, which must be taken within the volume established in the curriculum. Curriculum-based electives are compulsory.

An optional course is a subject chosen freely from the study plan for a given semester and may have no relation to the core course. While choosing an optional course, the student must bear in mind that he or she needs to have passed the prerequisite subjects. Optional courses may be taken from other universities’ accredited curricula.

The volume of the taken optional courses should be not less than the prescribed volume in the curriculum.

Optional courses are included in the tuition fee if declared during the designated semester. In case the student wishes to declare optional courses in addition to the nominal programme during a semester other than the designated one, the price will be credit-point-based.

NB! Optional courses cannot be chosen from among those additional optional courses which are offered in October and March!

Additional optional courses are those that the student may choose in addition to the courses given in the study plan. Those subjects are not calculated as a part of the main programme (180 ECTS or 120 ECTS). Within two weeks after the additional optional course has started, the student has the possibility to drop the course (prior notification in the study department is required).

Additional optional courses are free and the course will start in the event that 15 students have registered to participate.

Student who has minimal study load is an extern who does not have the student status and is not obliged to attend the courses.

Full time student Part time student Extern 75–100% of the volume of the study 50–74% of the volume of the study 3–49% of the volume of the study program by the end of the study year program by the end of the study year program by the end of the study year (at least 45 ects)* (30–45 ects)* (less than 30 ects)* May apply for study loan** —** — Has governmental health insurance ** Has governmental health insurance** — May ask from employer for study leave May ask from employer for study + ** leave** May apply for student card** May apply for student card** —

* the number of ects may vary a few points among different study programs. Nominal programme for each semester is set by study programme ** applicable for Estonian students EXAMINATIONS, HOMEWORK, INTERNSHIP

At the beginning of each semester the student receives study material and a syllabus for every course, clearly outlining the instructions for the whole semester. The study process is organised according to the Academic Regulations and syllabi. The Academic Regulations are available both on EBS homepage and in the Student Guide. It is up to the student to get acquainted with the study regulations.

A syllabus outlines the course schedule as well as the consequences of being absent from tests, mid-term exams etc. Academic regulations must be followed throughout the studies (unless the course syllabus states otherwise).

Every subject ends with an examination. The first main exam is obligatory and all course participants are automatically registered for this exam.. If you know beforehand that you cannot take the first main exam you must remove your name from the first exam record and re-register to the second exam. This can be done in ÕIS only up to 2 days before the first exam. If you fail to re-register to the second exam and do not show up to the first exam either, you will receive an F. In case of failing an exam, you can take the make-up exam at the end of the semester. The make-up exam fee in the study year 2014/2015 is 50 EUR and you can register for the make-up exam only through the Study Department after paying the fee. Each exam can be taken only twice: at the main exam (1 or 2) and at the make-up exam.

A student who has notified his or her absence from both main exams does not need to pay the fee.

The fee for the make-up exam must be paid to EBS bank account. To identify your payment, you must write on the payment form your name and the subject you are paying for e.g. John Smith – Foundations of Economic Studies, make-up exam fee. Whether or not the fee has been paid can be verified by the Study Department as well as by the student via ÕIS.

In case the student fails the exam and all three possibilities to take the exam have already passed the student must declare the course again. This means that the student must take the subject again and also pay forit again by credit point.

Make-up exams take place after the exam session, directly before the beginning of the following semester.

Exam schedules can be found in ÕIS under the link “Exams”.

The lowest possible percentage for passing the course is 51% out of 100.

The grading system of the course, weight of interim results, test dates and homework deadlines can be found in the course syllabus which is available in ÕIS under the course´s study materials The syllabus is also introduced by the lecturer during the first lecture.

There are courses for which a positive exam result (at least 51%) is needed for passing the course – even if the interim results (homework, tests, presentations, group works, etc) would give enough points to pass the course, a negative result in the exam means failing the course. Sometimes it could also be the other way around – student is not allowed to take the exam unless all HW-s and tests have been taken and/or submitted. This is why it is extremely important to read each course´s syllabus at the very beginning of the course. For some courses (mainly in the daytime study form), participation in lectures or seminars accounts for a percentage of the total grade. This applies especially for language courses – it is impossible to get a positive grade if you are absent from 1/3 of the lessons HOMEWORK Guidelines and deadlines for submitting homework can be found in the syllabus of every course (available in ÕIS, under each round).

UPLOADING HOME ASSIGNMENTS TO OIS ENVIRONMENT AND VIEWING THEM LATER

The student must log in to OIS environment with his/her username and password.

Click on “My data” and go to “Upload Written Assignments“. The assignment must be uploaded according to the name of the Round (or Final Project). It is crucial that the correct Round is chosen because that connects the uploaded assignment with the chosen course. Only files with certain file extensions can be uploaded - doc, docx, xsl, pdf etc. In order to upload the file, use browse function. Only the name of the file can be changed after it has been uploaded.

RIGHTS Homework which is sent by e-mail must bear the name of the course and the lecturer, the name of the student and study group, the number (topic, heading) of the homework. The layout of your homework must comply with the EBS Manual of Writing Style which is available in ÕIS. My Stuff-> Collective study materials. Please keep in mind that in addition to the date, lecturers sometimes also require homework to be presented by a certain time – homework which is presented after the deadline may not be accepted or receive a lower grade (see respective syllabus). In order to avoid misunderstandings, please keep electronic versions of all homework.

Information on grades/results is not given by telephone or e-mail. The results are entered into ÕIS by the lecturer. As a rule, lecturers have between 10 and 15 days to check homework.

INTERNSHIP The aim of internship is to obtain actual working experience in the studied field and to complete the acquired theoretical knowledge.

During internship the student gets acquainted with the activity, structure and business logic of the studied company, The student examines the documents, interviews the workers, observes and asks questions, uses the opinions of professionals and summarises the collected material. The student makes a written report on the internship and later defends it by the means of a presentation.

The content and arrangement of internship is outlined in the Internship Regulations. Depending on the aim of the internship, the student himself or herself chooses the organisation. EBS does not provide students with internship places. While searching for internship opportunities, students can look for the opportunity in Student Web. Students who have extensive experience in the respective field may apply to complete the internship via APEL, Accreditation of Prior and Experiential Learning.

For further information please see the Academic Regulations. ACCREDITATION OF PRIOR AND EXPERIENTAL LEARNING (APEL)

APEL gives you more flexibility for studying and saves the university’s and student’s resources and time, i.e. helps to use an individual’s personal, social and economic potential better and help him/her further in personal development. The benefit is mutual, as potential students have prior experience, are motivated, enrich theoretical studies with practical experience and are able to graduate within a shorter period of time.

The aim of APEL is life-long learning and development of relations between educational institutions and labour market. APEL enables students to validate their prior experience as a part of studies. The most important thing is that the previously acquired knowledge suits the curriculum and its intended learning outcomes.

A comprehensive description, applicant´s manual, application forms as well as conditions and fees set by EBS can be found on the EBS homepage.

APEL validates:

• previous studies at universities • training courses or individually acquired material • knowledge and skills acquired via work experience

Academic Regulations set the procedures for APEL.

Students who are interested in validating previously passed courses:

• have to submit the original of the academic record from the school where the subject was taken, to the Study Department • submit the description of the course, if needed, • validation of additional education is free of charge!

Students who are interested in validating non-formal education or prior experience:

• analyse their prior experience and compare it with the subjects of the curriculum and their content (see descriptions in ÕIS or ask for help from you study consultant who will help you find the syllabi), • consult with the study consultant about the suitability of subjects before submitting the application form • before submitting the application, contact study consultant to make sure that your experience is sufficient to replace the internship. The study consultant will also help you during the application process. • submit the application form with other documents (diplomas, certificates, job descriptions, CV, copy of the employment agreement etc.), • pay the fee according to the set procedures • pay for the validated ECTS according to the set procedures after the application has been examined.

For further information, please contact your study consultant. DECLARING COURSES

• The students are obliged to declare courses by August the 1st for fall semester and January the 10th for spring semester. • The declaration can be compiled in the study information system ÕIS. • The curriculum serves as the basis for compiling the declaration. The curriculum can be found in ÕIS as well as in the study contract. • ÕIS offers automatically the package-based timetable to all students. »» If you declare courses following the nominal programme, all you need to do is select the optional courses and foreign language(s). »» If you choose an individual study plan, delete all those subjects on the declaration which you do not wish to take and add the desired courses from other groups´ timetables by using the search engine. »» If you want to follow an individual study plan and declare courses intended for different groups, you MUST make sure that there are no overlaps in the timetable. • You can change the declaration until 6th week and only up to 6 credit points. It is therefore important to carefully examine the declaration before you confirm it. • The filled in declaration must be confirmed by the student in ÕIS. Confirmation stands for the signature of the student: »» The confirmed declaration serves as the basis for compiling the invoice(s) for the tuition fee. »» The courses declared must be passed during the semester. • In order to be a full-time student (to be eligible for the study loan), you must declare at least 75% of the nominal study programme.

TERMS:

• Declaration – registration to subjects/courses • Nominal study plan – characterises the time and form of undergoing the curriculum, the subjects of which are spread across semesters • Full-time student – the volume of declared subjects is at least 75% of the group´s standard programme • Part-time student – the volume of declared subjects is less than 75% of the group´s standard programme FOREIGN LANGUAGE RULES

GENERAL RULES

There are three different grades:

• semester grade • exam grade, • total grade.

An “F” at the exam stands for an “F“ as the total grade. An “F” for the semester may be compensated for with a proportionally higher grade at the exam. An “F” at the exam may be improved at the re-sit exam on a fixed date provided. In case the exam and semester grades are both “F”, the student will have to repeat the whole course.

PARTICIPATION Please bear in mind that active participation accounts for up to 10% of your semester grade depending on the individual course outline.

HOMEWORK AND TESTS In case you miss a class, it is your responsibility to acquire the missing information from your fellow students. Exchange telephone numbers with your course mates. Why not compile a small group consisting of two or three fellow students? Homework has to be presented and tests taken on time – there are no re-sit tests! – unless you present a doctor’s certificate or an official document stating the reason for your business trip. The deadline for homework is 7 days from the day the assignment was given. If you present homework later than the deadline, you will lose 5% of the homework grade for every elapsed day.

EXAMS The times for the main exam 1, main exam 2 and re-sit exam will be set out. One exam can be taken twice (only if you take main exam 1 or main exam 2). If you have failed the exam once, you have another chance on the date fixed for the re-sit exam. If you fail for the second time, you will have to repeat the whole course. However, if you take the exam for the first time on the day of the re-sit exam, it will be your only chance to score a positive result.

RE-SIT EXAM All students must register beforehand with the Institute of Foreign Languages or Study Department. The fee for the re-sit exam (EUR 50) can be paid in the Accounts Department and the receipt must be taken along when going to take the exam. The exam fee can also be transferred to the EBS current account. If you decide to transfer the exam fee electronically, please mark in the details the name of the exam that you are paying for. Payment can be checked both by the Institute of Foreign Languages and by the student in ÕIS.

The final grade for the semester or total grade that is written on the academic certificate is calculated on the basis of semester results (tests, homework etc.) and the re-sit exam.

EXEMPTION EXAM Those students whose English language level is high enough not to participate in language classes can apply to take an Exemption Exam to waive language classes. The eligibility level for this examination is 9-10 points scored at the entrance exam. The Exemption Exam takes place twice a year: in mid-Septem- ber and in mid-February. If the student receives a positive grade then he/she does not have to attend any English classes in his/her programme. A positive grade means that the sum of the results for the written and oral exams is at least 81%. According to the result the student receives A or B for the corresponding English courses. The Exemption Exam is based on the textbooks used in the study programme. More detailed information about the textbooks will be received from the Study Consultant of the Institute of Foreign Languages on registration for the exam.

The Exemption Exam consists of two parts – written and oral. The written part lasts for 4 academic hours and accounts for 75% of the total exam grade. The oral part takes place on a fixed date after the written exam and accounts for 25% of the total grade. The fee for the Exemption Exam is EUR 50.

COMPLAINTS AND PROBLEMS All the decisions related to language classes are made at the Institute of Foreign Languages on the 5th floor (room 504). If something is wrong, please let us know. Please contact your English Language lecturer. If he/she cannot help, turn to the Study Consultant at the Institute of Foreign Languages (Kersti Lun- dver). If she cannot help you, talk to the Head of the English Language Department (Anne Lelumees; Anu Lehing, Jaanika Sarv). If they are unable to help, contact the Director of the Foreign Language Institute (Aet Toots). In case none of these people is able to help, the problem must be taken to the Vice Rector for Studies and Development (Toomas Danneberg). FULL-TIME, PART-TIME AND EXTERN

Each study program (curriculum) has a designated nominal study period - in Bachelor studies the nominal study period is 3 years (except for BBL – business administration and languages where due to heavy load of language courses it is 3,5 years – and distance study groups, also 3,5 years). In master level, the nominal study period is 2 years (except for distance studies where it is 2,5 years).This is important to know when applying for a study loan – banks only take into account the nominal study period and give you study loan for 3 years in BA level and 2 years in MA level.

In order to graduate from university within the nominal study period, you should always take the nominal courses that are foreseen for each semester. This selection of courses is referred to as “the package” – if you declare exactly these foreseen courses, it is guaranteed that the timetables and exam dates will not overlap. In addition to that, it is also the cheapest option – declaring the nominal “package” is always cheaper than combing courses from different years.. Usually students have ~30 ECTS every semester. The study load is divided so that each year the students takes 54-60 ECTs which is optimal. The fewer subjects you take each semester the longer your entire study period will be. So if your main goal is to finish your studies within the nominal study period, you should always declare the package courses

You can study at EBS as a full-time student, part-time student or extern. After being admitted to EBS, your study consultant will help you decide what the best choice is for you. The study load is determined in the summer, between two study years in the following manner:

• Full time student: has completed 75–100% of the volume of the study program by the end of the study year. The norm for each study year is 60 ECTS – if you collected at least 45 ECTS (75% of the 60 ects) per year, you will continue to be a full time student in the coming semester.

• Part time student has completed 50–75% of the volume of the study program by the end of the study year. If you collected at least 30 ESCTS per study year (50% of the nominal 60 ECTS), you will be a part time student in the coming semester.

• Extern has completed less than 50% of the volume of the study program by the end of the study year. If you collected less than 30 ECTS per year, you will be an extern in the following semester. Ex- tern does not have the student status and is not obliged to attend the courses.

Example: If you collected 44 credit points (ECTS) during the first study year => you will be a part-time student next study year > can´t take study loan for the second study year.

If you declare a larger study load in the second year and collect at least 90 credit points by the end of the second year > you will become a full-time student again > can take study loan for the third study year

PROS and CONS Full-time students can apply for a study loan and state subsidies. According to the law of July 1st, 2009, employers are obliged to allow full time students take study leave for a certain number of days per year.

Generally part-time students cannot apply for a study loan or state subsidies but they are entitled to take study leave.

HEALTH INSURANCE Estonian permanent residents are covered by health insurance during the nominal study period and for 3 months after graduation from the educational institution. In case the student has not graduated from the educational institution by the end of the nominal study period or is dismissed or expelled from the educational institution, his/her health insurance ends after one month. The Ministry of Education and Science, which is responsible for imparting correct data at the proper time, provides the health insurance fund with information about all pupils and students. The data comes from the Estonian Education Information System where it is entered by the educational institution (EBS). After the health insurance fund receives the required data, it has five calendar days to create an insurance record.

The health insurance stops during the academic leave, except if the academic leave is associated with sickness or injury. If a student takes academic leave for medical reasons, the documents have to be completed correctly in order to deliver the data to the health insurance fund. If academic leave is taken during the nominal study period, health insurance is stopped and restarted after the termination of academic leave. NB! If a student takes academic leave for health reasons then a doctor’s certificate recommending academic leave is required in addition to the application.

STUDY LEAVE People working under an employment contract or doing public service are entitled to take study leave. Adult education in Estonia is regulated by the Adult Education Act

Both full and part-time students have the right to apply for study leave from their employers.

The student is entitled to take study leave at least for 30 calendar days every year. The employee or civil servant receives average salary for 20 calendar days. The student can take additional study leave for another 15 calendar days for the graduation process and has the right to receive the legal minimum salary for this period. At the request of the student, the employer must grant him/her another 7 calendar days of unpaid vacation.

In order to apply for study leave, the student has to provide a certificate issued by the educational institution. The certificate can be requested from the secretaries in the Study Department by phone or e-mail.

The study leave notice can only be issued for a specific time period and the exam times will be marked on the document according to the student´s exam schedule.

ACADEMIC LEAVE Student can take academic leave, generally for up to one year, once in each academic cycle (bachelor´s, master´s and doctoral level), and additional academic leave for up to two years for health reasons. Addi- tionally, the student has the right to take academic leave for up to one year in the case of service in the Defence Forces, and to care for a child until the child attains 3 years of age. Academic leave can be taken between two semesters (at the time of declaring subjects for the next semester). Academic leave must be terminated before the beginning of the new semester. After terminating the academic leave, the student must declare courses for the next semester.

Under exceptional circumstances it is possible to take academic leave also in the middle of the semester unless the student has liabilities to EBS (study materials, tuition).

In order to apply for academic leave, the student has to submit the relevant application to the study department. All application forms can be found on EBS homepage http://ebs.ee/en/students/application-forms/.

While on academic leave, the student is entitled to take make-up exams in subjects he/she had declared prior to taking academic leave.

Do not apply for an academic leave the moment difficulties appear. The history has shown that there may sometimes be complications when returning from academic leave and continuing studies since study plans tend to change or all necessary courses may not be in the study plan of the given semester. It is therefore wise to consider carefully whether you indeed need to take time off and go on academic leave. If you wish to reduce your study load instead of taking academic leave, please look at the section on Full- and Part-Time Studies.

If a student on academic leave has not applied to continue his/her studies (declared subjects), at the end of the leave he/she will be expelled from the university due to not participating in the study process.

The student going on academic leave will receive a refund of the tuition fee he/she has already paid based on the rate stated in the contract. Another possibility is to leave the paid tuition fee as prepay- ment. The application form must be added to the document applying for academic leave.

If the student goes on academic leave for health reasons, a doctor’s certificate recommending to take academic leave must be added to the application. The same rule applies if you wish to take academic leave because of pregnancy.

If you require academic leave because you are called to the defence forces, you must also provide the summons for the military service. Should you require academic leave because of maternity leave, you must supply a copy of the child’s birth certificate.

Academic leave is not included in the nominal study period. The medical insurance of those on academic leave (students who are not working) is suspended except in cases when academic leave has been taken for health reasons. FEEDBACK

Collecting students´ feedback is one of the significant tools to guarantee quality. Your satisfaction with the studies is a valuable source of information to find out the things that you like as well as the things we should change or improve.

You will find the feedback environment in the study information system (ÕIS). Feedback may be given about those lecturers and courses who have instructed the student and the courses the student has actually taken during the corresponding semester. The feedback will be opened on the date of the last lecture. The examination result and total grade will be seen on OIS when feedback for the subject has been endorsed. The obligatory question is the one concerning your general evaluation of the course. Answering questions concerning other aspects (delivery of the subject, quality of materials, lecturer’s preparation etc.) is voluntary. However, we are most grateful for more precise comments since this helps us identify the reasons for success or failure of a particular course. We welcome suggestions, positive experience as well as criticism.

As your comments are taken into consideration while planning EBS future activities on a wider scale, we kindly ask you to be constructive and avoid indecent expressions while expressing your opinion.

Giving feedback is anonymous. A lecturer will see the given feedback at once when a student has endorsed it. The lecturer does not see either the name of the student who has given feedback or the study group. The feedback results are forwarded to the Vice Rectors and the Chairs. Feedback conclusions, However, to make constructive conclusions and changes, we require the number of respondents to be large enough. We therefore count on active participation of all students.

Summaries and conclusions are made public on OIS – Good to know-Feedback conclusions – in the middle of the next semester at the latest. GRADUATION

In order to graduate from bachelor degree EBS students can choose either to write thesis or take an exam). EBS master students are obliged to write and defend master thesis.

To graduate from the university and obtain the respective diploma, the student must successfully comply with the following conditions:

• Pass the required courses; • Achieve a minimum weighted average grade of 2.0; • In the bachelor´s programme take the final exam or write and defend final thesis with the minimum grade D (in BBL / ÕBL programmes there are additional requirements) and in the Master´s programme write and defend final thesis with the minimum grade D.

To graduate with honours (cum laude) the student will have successfully completed the study plan, received an A for the final thesis/the final exam and have a weighted average grade of at least 4.60.

The final examination has to be declared on ÕIS, in spring semester by January 10 and autumn semester by August 1. After the end of the declaration period there are informative meetings held by the heads of examination commissions and consultations of the commission members in the subjects included in the programme. The final examination is divided into two parts – written (75%) and oral (25%). Final grade will be a sum of grades of written and oral part. We advise you to keep all important lecture notes in order to save time collecting necessary materials to prepare for the final exams.

The writing and defence of the final thesis takes place according to the order and timetable for final theses. The declaration of final theses is preceded by an informative meeting where the requirements for the final theses are introduced and advice is offered concerning the selection of a topic and supervisor. The paper based declaration for writing the final thesis is signed by the supervisor and the Chair of the Department, and submitted to the Study Department by the 31st May at the latest (for graduation in the autumn semester) and 15th December at the latest (for graduation in the spring semester). When writing the final theses it is necessary to follow the requirements for academic writing set out at EBS Manual for Academic Writing. The manual is available in OIS: good to know – public study materials (Ühised õppema- terjalid).

The student is entitled to suspend writing the final thesis and declare it again the following semester. The tuition fee will be refunded according to the conditions fixed in the timetable. You should thus make an effort to meet the deadlines.

Graduation takes place at the end of autumn and spring semesters.

The Department of Programme Management informs students of the graduation requirements and timetable in the previous semester. For further information please see Academic Regulations and EBS homepage http://www.ebs.ee/en/for-student/study-information STUDYING ABROAD

EBS students have the possibility to become an exchange student and undertake studies in our partner universities all over the world – mainly in Europe but also in Australia, Georgia, South Africa, Malaysia, Mexico, Russia, China, Japan, and Canada. EBS has over 70 partner universities, the list of which you will find on the EBS homepage. Studying abroad provides you with a wonderful experience. It enables you to test yourself in a new academic and cultural environment, practise your language skills, find new friends, maybe even possible future business partners and gain a competitive advantage on the labour market. To study abroad you may be a daytime, evening, distance student. Being an exchange student means you study for one or two semesters in a partner university. EBS students pay the tuition fee at their home university and receive rights similar to those in your home university.

While going abroad you have several choices:

Double Diploma Being an EBS student gives you an opportunity to obtain a double diploma in one of the best European universities – Lancaster University Management School (LUMS) in the UK. On completion of 4 years’ study you will acquire two degrees which will open the doors of international companies for you throughout the whole world.

The double diploma system means both universities acknowledge all each other’s credit points. In order to obtain a double diploma you have to study two years at EBS and the following two years at Lancaster University Management School in the UK and defend your final thesis or project as agreed between the two schools.

You will find the information about accommodation and tuition fees on the EBS webpagewww .ebs.ee

Erasmus+ Those studying abroad within the framework of the Erasmus+ programme receive a subsidy from the European Union and the Republic of Estonia (except internship). The subsidy is valid for those studying in EU member countries and other countries having joined the programme.

The Erasmus+ programme aims to boost skills and employability, as well as modernising Education, Training, and Youth work. Erasmus+ will provide opportunities for over 4 million Europeans to study, train, gain work experience and volunteer abroad. Erasmus+ will support transnational partnerships among Education, Training, and Youth institutions and organisations to foster cooperation and bridge the worlds of Education and work in order to tackle the skills gaps we are facing in Europe.

Activities of ERASMUS+ programme

• Student mobility, the aim of which is studies or internship in a European university, company, research or internship centre or in the same kind of organisation; • Teacher mobility with the aim of teaching in a partner university or taking part in a qualification course; • Mobility of the non-academic personnel of the universities and the personnel of companies with the aim of teaching in a partner organisation or taking part in a qualification course; NECESSARY STEPS 1. When going abroad to study, you must consider the following requirements:

If you are a bachelor student, make sure you have no study debts, your English language grade is not lower than C and your grade point average is not lower than 3.0. Before going to study abroad, you will have studied in EBS for at least one year.

If you are a master student in the: 1-year programme, you must consider studying abroad as added value since the subjects in EBS study plan cannot be usually substituted and the tuition fee is therefore credit-point-based. To study abroad your grade point average must not be lower than 3.0. You will have studied in EBS for at least one semester.

2-year programme, your grade point average is not lower than 3.0, your English grade is not lower than C. You may transfer subjects up to one semester (30 ECTS) and thus, the tuition fee for the semester you studied abroad equals the EBS tuition fee. You will have studied in EBS for at least one semester.

NB! Some partner universities also require TOEFL test results. TOEFL can be taken instead of TOEIC as part of your programme.

2. Fill in the exchange application and write on one A4 a motivational letter and hand them in by 1st March (in case you wish to study abroad in the autumn semester or for the whole year) or 1st October (in case you wish to study abroad in the spring semester) to the Coordinator for International Pro- grammes / Erasmus+ Coordinator (room 103, e-mail: [email protected]) Within one month from the deadline a decision is made on students going to study abroad. The decision is based on the grade point averages and your motivational letter. The higher your average grade, the more likely you are to get to the desired university. Since the number of vacancies for each university is limited, students´ other choices regarding universities are also considered.

3. Familiarize yourself with the requirements of admission in the partner university. Initial information on the requirements is available on the homepage of the partner university. In room 103 you can also look at the brochures sent by our partner universities.

If the student’s application is accepted, the student completes the forms of the respective university and chooses the subjects by filling in thelearning agreement. The subjects are confirmed by an EBS study consultant for the respective study programme and later also by the foreign university.

NB! Universities’ admission requirements vary greatly. In addition to the application, universities may also require a transcript of records, a note proving your good language skills, study plan, health insurance, a financial guarantee bill etc. Along with admission documents, you will also receive information on other documentation which is required by the country (visa, residence permit, health insurance). Please keep to the deadline for handing in the documents – the deadlines may vary greatly depending on the educational system of the country. If you hand the documents in later, your application may be turned down.

TUITION FEE WHILE STUDYING ABROAD Students going to study abroad have the possibility to settle the tuition fee as a single payment or in two instalments. Students choosing the single payment receive the ERASMUS+ scholarship at once. If you choose to pay the fee in two instalments, you will receive the ERASMUS+ scholarship accordingly. The tuition fee for daytime students also applies to distance and evening students since students going to study abroad instantly become full-time students. Regardless of how many or few credit points you decide to take in the foreign university, the tuition fee remains the same (except MA40 students whose tuition fee is credit-point-based).

The exchange student pays the tuition fee only in his or her home university. The receiving university cannot charge the student another tuition fee or any other additional fees for courses, registration, exams etc. They can however charge for study materials and student union membership. DESTINATIONS Within the framework of the ERASMUS+ programme Estonian university students may study in member countries of the European Union (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Cyprus, Denmark, Finland, France, Germany, Greece, Holland, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom) as well as in other Euro- pean countries which have joined the programme (Iceland, Norway, Liechtenstein,) and the candidate country – Turkey.

Students can study in universities recognised by these states. The home university of the student should have a partner contract with the university or company to which the student wishes to go to.

LENGTH OF STUDIES Students can go abroad for 3* to 12 months (including a complementary traineeship period, if planned). The same student may receive grants for studying or being trained abroad totalling up to 12 months maximum per each cycle of study (bachelor, master, doctoral).

* for 2 to 12 months for traineeship abroad

RECOGNITION OF STUDIES A home university has the obligation to recognise the studies, exams and other academic work of an ERASMUS+ student in a foreign country as being equivalent to those in his/her home university.

Prior to going abroad, the student should compile his/her study plan and confirm it with the study consultant. A study contract which is based on the study plan is a signed agreement between the student, the home university and the receiving foreign university. Such an agreement provides the student with a sense of security that his or her studies abroad are in accordance with the requirements of his or her home university and guarantees that the student’s academic results are afterwards transferred.

LANGUAGE REQUIREMENTS An exchange student should be able to participate actively in the studies of the foreign university. Differ- ent lectures in English are offered in most European universities, so it is not always necessary to know the local language to participate in studies. Erasmus+ will also implement on-line language tests, which are compulsory before and after period abroad.

PRICE OF THE STUDIES The receiving university is not allowed to require from the student a payment of tuition fee or additional fee for registration and exams or the use of laboratory and library, but the home university of the student will usually ask a tuition fee for a period spent abroad.

In addition to regular everyday expenses the student must also consider costs related to insurance, residence permit and transportation. Because the standard of living, expenses related to transportation and consular requirements may vary a lot between different countries, individual cost accounting is necessary for separate countries.

SCHOLARSHIPS Exchange students can apply for a scholarship which is designed to cover additional costs related to the exchange. The ERASMUS+ scholarship does not cover all costs related to studying abroad, thus self-financing is necessary. As with students who study in Estonia, the exchange student is entitled to receive state scholarships, study subsidies and loans for the whole study period. The student can apply for an additional subsidy from state and private funds for the period of his or her studies abroad. However, during the period abroad the ERASMUS+ student cannot use any other scholarships provided by the official structures of the European Union. In order to avoid double financing the same requirement is applied to the state scholarship programme Kristjan Jaak and to scholarships paid out through agreements between the states.

The home university of the student allocates the scholarships. The amount of the exchange subsidies given by the Centre for Educational Programmes to the universities depends on the previous activity of the universities, the concurrence of their trends of international work with the priorities of the programmes.

One can use the status and the privileges of being an ERASMUS+ student even without a scholarship.

Sirli Kalep Phone +372 665 1369 [email protected]

Please also consult the Ministry of Education website and Archimedes foundation.

Outside the European Union The Erasmus+ subsidy does not apply if you choose to study outside the EU. However, it is worth finding out whether the university or country of your choice invites students to apply for different scholarships.

Free mover In case you decide to take up studies in a university which is not a partner of EBS or you have chosen a university where the number of vacancies for exchange students is full (i.e. the number of EBS students going to the university is larger than in the agreement between the universities), you may still go as a free mover. This means that you undertake your studies in the receiving university through the Open Uni- versity and therefore have to pay this university’s tuition fee. The choice of lectures and system of grade transfer is the same but it is your own responsibility to find information on the tuition fee, etc. APPENDIX

APPENDIX 1. ACADEMIC REGULATIONS

1. General provisions

1.1 The Regulation of Studies is the basic document giving the description of the organization of studies and study relationships at Estonian Business School (hereinafter referred to as EBS). 1.2 The Senate of EBS confirms and alters the Regulation of Studies. 1.3 EBS provides tuition at all the levels of higher education: Diploma Studies, Bachelor’s and Mas- ter’s Degree Studies, Doctorate Studies, and in addition to them also supplementary Adult Training courses. The differences coming from the Doctoral Studies organisation are settled according to the Regulations for Doctoral Studies that are confirmed by the EBS Research Council. 1.4 Study-forms at EBS are full-time, part-time and extern. EBS provides full-time, evening and correspondence programmes. 1.5 The main educational target of EBS is: - to provide internationally recognised business and administrative education, also taking into account the conditions of Estonia; - to develop creativity, judgement abilities and cooperation skills in the students; - to provide up-to-date studies and implementation of information technology. 1.6 The main target of tuition in EBS is to provide education, which would enable to successfully compete on the labour market (knowledge of the mechanisms in the market economy, profi- ciency in foreign languages, computer skills, good communicative skills), to work as a manager or specialist with a thorough preparation for working in production, service, finance and public administration. 1.7 The exchange and preservation of study related information is supported by an electronic study information system (hereinafter referred to as OIS). The notices forwarded by OIS are deemed to have been officially forwarded. 1.8 The organisation of studies at EBS is performed by the Admissions and Studies Office and the Programme Management Office.

2. Matriculation

2.1 The admission requirements and procedures are established by the document called ‘Estonian Business School Admission Rules’. The Rector of EBS shall confirm the number of students to be admitted. 2.2 The matriculation of a student candidate takes place upon their meeting the requirements set for admission and after the payment of their tuition fee. The basis for matriculation is the EBS Rector’s decree. 2.3 If a matriculated student does not start studies without any grounded excuse in the course of two weeks after the start of the academic year, he/she ofwill be expelled and the next applicant on the list will be matriculated instead. 2.4 Provided there are sufficient vacancies before the start of the new semester, students applying for transfer from other universities will be matriculated by the decree of the Rector of EBS, according to their personal letter of application and the documentary academic proof of their previous studies. 2.5 Re-matriculation takes place on the basis of the student´s letter of application, and is enacted by the decree of the Rector of EBS. Re-matriculation may be applied for within 5 years of terminating studies at EBS. Re-matriculation is generally impossible in the cases mentioned in 11.2, 11.4 and 11.5 of the present regulation. The EBS Rector may grant an exception. 2.6 A guest student is a student from another university who has come to study at EBS for a certain period. The studies of students from other universities at EBS are regulated according to the agreements made with corresponding universities. 3. Basics of studies

3.1 Curriculum is the basic document, which establishes the study objectives, learning outcomes, structure of studies, list and volume of studies in credit points, options and conditions, requirements for enrolment and graduation, the main language of instruction and the other languages of instruction necessary for the achievement of learning outcomes and nominal study period. The requirements set for the structure, content and quality of curricula, and the opening, administration and closure of curricula in business administration is regulated by the Statute of Curricula. The development and alteration of the curriculum is made by the corresponding Curriculum Council whose members are appointed by the EBS rector. The Research Council performs the tasks of the Doctoral Studies Council. The Board of the OÜ EBS Education shall confirm the curriculum and the amendments to it on the proposal of the EBS Senate with the entitlement to make alterations in the curriculum for the period of one year. The Curriculum is entered into the EBS electronic Register of Curricula in OIS and Estonian electronic Register of Curricula. The curriculum must meet the Estonian Higher Education Standard. 3.2 The subject card is an informative document providing a short description of the subject and is archived in OIS. The subject card includes the official name of the subject, the code, the volume, the objective, a short description of the subject, learning outcomes, results and a list of the study pre-requisites. The subject card is compiled at the corresponding Department and is confirmed by the Head of the Department. The subject card forms the basis for entering the corresponding subject into the EBS electronic subject register OIS. 3.3 The subject programme is compiled according to the subject card. The subject programme is a detailed description of a particular subject including the official name of the subject, the code and the volume of the subject, and the study prerequisites (i.e. the subjects which are prerequisite for studying a certain subject), the time schedules for lectures and practices and the list of topics to be covered, the time schedules and description of topics of independent assignments, the forms of testing knowledge, the grading criteria, the list of the basic study literature. A subject program is compiled by the lecturer delivering a certain subject and confirmed by the Head of the corresponding Department/Lectorate. The subject programs are maintained in ÕIS. 3.4 Subjects are divided into compulsory, elective and optional subjects. Core subject is compulsory whereas passing it successfully is a prerequisite for graduating from EBS. Elective subject is a freely elected subject from the set block of subjects foreseen by the curriculum. Optional subject is a subject that is selected by the student from any curriculum of EBS and is not listed among the obligatory and elective subjects set by the corresponding curriculum. The above optional subject shall complement the knowledge and skills acquired by the other subjects of the curriculum. In order to select an optional subject the student must have passed the prerequisite subjects. A student may choose elective and optional subjects according to the volume and requirements established in the corresponding study programme. 3.5 The volume of the subject is expressed in terms of European Credit Point System (European Credit Transfer and Accumulation System ECTS). One credit point (ECTS) is a unit of the study work volume corresponding to 26 hours of work by a student. The capacity of an academic year is 60 credit points, which accounts for 1560 hours. 3.6 In EBS lectures and seminars are spread between two terms in a year (autumn and spring semester) which both generally last for 15 study weeks. The semester finishes with the main examination session that lasts up to three weeks and the follow-up examination session that lasts for at least one week. 3.7 There is no lecture room work at Christmas holidays and summer vacation. 3.8 Internships generally take place during the period of two academic years. 3.9 In order to guarantee the quality of studies, the students are regularly requested to supply a feedback.

4. Study regulations

4.1 The nominal study plan is a document, which establishes the total volume of studies in terms of time and form, and divides the compulsory studies according to the curriculum into two semesters. Following the nominal study plan is, as a rule, advisory for the students. Students may get acquainted to the curriculum via OIS. 4.2 The student has the right to draw up their individual study plan and declaring the semester studies differing from nominal studies. The student shall declare the subjects at least one month prior to the start of the new semester by the due date. According to the declared subjects the student shall be assigned the amount of the tuition fee, which has to be paid according to the same schedule as the standard tuition fee. Upon the declaration of a final thesis or final examination the student shall have to follow the due date set in the requirements for the completion of their studies. The student shall not be allowed to declare subjects where the auditory work of the course has not finished by the due date outlined above. 4.3 The schedule of studies for each semester is drawn up at the Programme Administration De- partment on the basis of the nominal study plan. The schedule is announced at the latest before the start for declaration of the corresponding semester. EBS shall be entitled to change certain subjects, their capacity or order. 4.4 A list of the compulsory, elective and optional subjects for each semester is announced to the students directly prior to the beginning of each semester, the list of additional elective subjects is made public during one month after the start of the semester. Elective and optional courses are declared prior to the beginning of the semester together with compulsory subjects. In case the number of participants in the elective course is limited, students from senior courses shall be given the preference, ranked according to their academic achievements. 4.5 It is possible to study optional and elective subjects at other universities. In the event of an elective a student must have a corresponding confirmation from the Head of Admissions and Studies. For guest studies the students must register at their study consultants and the university where the studies are going to take place. The record of grades is issued and the results are recorded by the Admissions and Studies Office. Grading takes place according to the host university’s grading scale. In case the grading scale of the host university is not in accordance with the common grading scale in Estonia, the grade will be modified to fit the common grading scale or in case the two grading scales are incomparable, the result will appear as passed/not passed. The student shall pay for elective and optional courses taken in other universities. 4.6 During guest studies the student must follow the rules of the host university.

5. Examination arrangements

5.1 General rules 5.1.1 All the subjects end with an examination or (exceptionally) a preliminary examination. 5.1.2 The purpose of the examination is to test the knowledge of the student and give the total grade. In case of a subject ending in an exam, the student´s level of the achievement of the learning outcomes is graded. While calculating the total grade, the following common grading scale is used:

The positive grades:

A = 5.00 grade points B = 4.00 grade points C = 3.00 grade points D = 2.00 grade points E = 1.00 grade points

A negative grade:

F = 0 grade points

The meaning of the letter grades is the following: A = “excellent” – outstanding and especially thorough acquisition of the intended learning outcomes, characterised by higher than the required ability to freely and creatively use the knowledge and skills; B = “very good” – very good level of the acquisition of the intended learning outcomes, characterised by the ability to purposefully and creatively use the knowledge and skills. In terms of more specific and detailed knowledge and skills, shortcomings unrelated to the content and principle may occur; C = “good” – good level of the acquisition of the intended learning outcomes, characterised by the ability to purposefully use the knowledge and skills. In terms of more specific and detailed knowledge and skills uncertainty and inaccuracy occur; D = “satisfactory” – sufficient level of the acquisition of the intended learning outcomes, characterised by the ability to use knowledge and skills in typical situations; in case of exceptional situations shortcomings and uncertainty occur; E = “poor” – the level of acquired learning outcomes is minimum; characterised by limited use of skills and knowledge in typical situations; in case of exceptional situations, considerable shortcomings and uncertainty occur; F = “insufficient, failure” – the student has no minimum level of knowledge of the subject. In case of a preliminary exam, the student´s level of the acquired intended learning outcomes is graded with a passed or not passed. To calculate the total grade, the following common grading scale is used: P = “passed” – the level of the acquisition of the learning outcomes corresponds to or is beyond the required level; F = “not passed” – the level of the acquisition of the learning outcomes is lower than the required minimum. 5.1.3 The total grade of the subject is formed on the basis of the level and scope of knowledge and skills acquired by the student and proved in tests, homework and the exam. The corresponding grading methods and grading criteria are explained in the curriculum. Calculations are made and entered into OIS by the respective lecturer delivering the subject. 5.1.4 The recalculation system of the grades according to the grading scale, which was valid until 31.08.2007 at EBS, is the following:

Grades until 31.08.2007 Grades starting from 01.09.2007 A+, A, A – A B+, B B B –, C+, C C C –, D+ D D, D – E F F

5.1.5 The pre-requisite for being admitted to the examinations is completing the home assignments and writing the tests fixed in the subject programme if it is not enacted otherwise in the subject programme. 5.1.6 It is possible to take the examination twice: at the main (or re-sit) and make-up examinations. The main (and re-sit) examinations are carried out during the semester or the examination session, immediately following the corresponding semester, the make-up examination at the beginning of the following semester at the latest. The re-sit examination of the last semester of the nominal study programme takes place during the semester. In case the lecturer agrees, the make-up examination may take place on the day of the re-sit examination. In case of a failure to pass the examination within that time the students shall have to repeat the whole course in the subject. The tuition fee for repeating the studies of a subject shall be charged according to the credit points of the given subject. In case of a written home examination that must be submitted in 7 calendar days the teacher may cancel the re-sit examination. There is no re-sit or make-up for term papers. 5.1.7 Taking the main examination is compulsory to the student. All the course participants are automatically registered for the main examination. No later than two working days before the main examination the student has the right to re-register from the main examination to the re-sit examination which can be done via OIS or by informing personally. Re-registration from the re- sit examination to the main examination is generally not allowed. Exceptions are by grounded reasons to be informed no later than two working days before the main examination. Should the student enrolled in the list for re-sit examination not attend the examination, his/her result will be „F“. 5.2 Arrangement of the examination session 5.2.1 The Programme Administration Department draws up an examination plan for each study group including all the dates of the main and repeat examinations. There must be an interval of at least two days between the two main examinations. The Head of the Programme Administra- tion Department shall approve of the examination plans. 5.2.2 The examination plans are provided in the eighth week of the semester in OIS. 5.2.3 To register examination results the Admissions and Studies Office compiles the record of the examination in the electronic study information system OIS entering there the names of all the students permitted to take the exam. The lecturers are not permitted to enter any additional names on the list. 5.3 Arrangement of make-up exams 5.3.1 The students who received grade ‘F’ at the main or repeat examination must take the make-up examination. The students getting a positive grade at the main examination are allowed to take the make-up examination in order to improve the final grade. The last grade received shall be effective. The only way for the student to improve the final grade of the current semester is to pass an examination. The regulations to make up other assignments (home assignments, tests etc.) shall be regulated by the programme. To improve the final grade of a subject from previous semesters the students must repeat the whole course and pay for the course again. 5.3.2 The student must pay a fixed fee for the make-up examination which is established by a decree of the Rector of EBS. 5.3.3 To register for the make-up examination the student shall pay the corresponding fee and on the basis of the corresponding receipt he/she shall be entered on the list of the students taking the make-up examination. The registration for the make-up examinations takes place at least three working days prior to the examination date. 5.3.4 In case of a failure to pass the make-up examination the student must declare the subject again and pay for it. Should the repetition of the course end in a failure to pass the examination, the student shall be expelled. As an exception a student may declare the subject again, in the event the student had reasonable obstacles for not passing the programme at the second attempt. 5.4 Arrangement of examinations 5.4.1 The examination is generally supervised by the lecturer teaching the subject. The Head of Pro- gramme Management Office shall be entitled to appoint another lecturer for the examination or form a commission to listen to the examination or a credit according to a written proposal of the corresponding Head of the Department or a reasoned application of the student. If necessary the examining lecturer shall be assisted. On the lecturer’s written application the Head of Programme Management Office shall appoint an assistant. 5.4.2 Only the students on the examination list are allowed into the examination room. The student must have the Student card or another identification card with him (which is checked to identify the examinee if necessary). The entrance of students into the room shall be organised by the examiner or the assistant. 5.4.3 The conditions in the examination room must guarantee the individual work of the students. 5.4.4 During the written examination the students, as a rule, sit at the desk alone, taking along only the necessary things for writing the test. Other personal things are placed at a special place in the examination room separated for this. 5.4.5 The lecturer generally compiles the examination tasks in three different variants. The tasks of re-sit and make-up examinations must differ from the tasks of the main examination but have the same level of complexity. Exceptions shall be set out in the curriculum. 5.4.6 Students are generally not allowed to leave the examination room while writing the examination test. The examiner may allow students leave the examination room on reasonable conditions. 5.4.7 Use of assisting materials at the examination is, as a rule, forbidden. The lecturer is allowed to make exceptions here. 5.4.8 As a result of the use of unauthorised assisting materials or help of others taking the examination, also the offensive or deteriorative behaviour towards the lecturer or co-students the student may be removed from the examination. The lecturer who has made this arrangement shall include the relevant note into the examination report. The removed student shall receive grade ‘F’ for the examination. 5.4.9 Removal from the examination is also fixed in the database of students as the violation of the code of student ethics. In case of repeated violation the suitability of the student into the EBS student body shall be raised. 5.4.10 The language of the examination is the language of instruction for the course. Any other language may be applied upon an agreement with the lecturer. 5.5 The announcement of the examination results 5.5.1 The lecturer shall confirm the examination record in the electronic study information system OIS within seven working days after the examination has taken place. Within 10 working days after the examination, the lecturer hands in the record of examination on paper with his/her signature to the Secretary of Studies. 5.5.2 Students have the right to complain about the examination results within one week after being informed of the examination results in the form of a written letter of complaint. 5.5.3 Head of the corresponding Department/Lectorate shall arrange looking through the complaints. 5.5.4 The students may request an academic record describing the volume and reflecting the grades of the covered subjects from the Secretary of Studies. The students can also follow their current academic performance on the electronic study information system OIS.

6. Accreditation of prior and experiential learning (APEL)

6.1 EBS recognises previous academic record and work experience on the basis of individual grading. 6.2 In the fulfilment of the Bachelor’s, Master’s and Doctoral programme, EBS recognises the previous academic record and work experience pursuant to the principles provided in the Standard of Higher Education. The recognition of previous academic record and work experience is carried out according to EBS procedures. 6.3 The assessment of the previous academic record and work experience shall be based on the relevance to the aims and study outcomes of the programme, study module or subject. Unes- sential difference in the capacity, content or examination form of the previous academic studies shall be insufficient for their disapproval. 6.4 The basis for the recognition of academic attainments at other universities is an academic certificate issued by the relevant university. The general prerequisite for the recognition of a subject is a minimum grade D or a corresponding result. 6.5 Previous academic attainments shall not be subject to recognition provided they are the final theses or examinations of the same educational level. 6.6 The recognition of the level of academic attainments is vested with the Head of Admissions and Studies who shall be entitled to, should the assessment require, ask the student for a study programme and involve the relevant department or programme manager. 6.7 The recognition of academic attainments shall formulated and transferred by a protocol with the date of their accomplishment, drawn up by the Admissions and Studies Office and signed by the Head of the Office. 6.8 The level of previous studies and work experience, not related to the programme, is assessed and recognised by a Commission called and chaired by the Vice Rector for Studies and Development. 6.9 In the event of well grounded circumstances the Commission may be applied for the recognition of the level of previous academic attainments. 6.10 In order to have the previous academic attainments and work experience recognised the student shall submit an application during the period from August 20 to May 15, with the relevant documents about his/her academic attainments and work experience to the Admissions and Studies Office. The documents shall be passed on to the Vice Rector for Studies and Develop- ment who shall be accountable for the assessment procedure. 6.11 The Commission shall be entitled to require from the applicant explanations in writing about the academic record, acquired knowledge, skills and authenticity. Should it be necessary the Commission may organise an examination of the knowledge and skills by informing the applicant about the procedure. 6.12 The Commission shall make a decision about the recognition of the academic attainments and work experience within 30 calendar days from the date of application. The decision shall be formulated in writing and signed by the Vice Rector for Studies and Development. 6.13 The rates for the assessment of previous academic attainments and work experience shall be regulated by a decree of the Rector of EBS

7. Internship

7.1 The content and organisation of the concrete internship is described in the corresponding instruction of internship. Before the start of internship the Admissions and Studies Office shall organise the instruction. 7.2 A student himself according to the objectives of the concrete internship can select the place of internship. 7.3 The Admissions and Studies Office shall write a letter to the enterprise introducing- theob jectives and organisation of the internship and requesting them to accept the student for the internship and allow him/her to get familiarised with the information concerning the business organisation. 7.4 Results of the internship shall be written into the report and handed in at the latest on October 1 or according to the agreement in the internship manual. The report on internship must be drawn up according to the EBS Manual of Writing Style. The volume of the report is regulated by the internship regulation. 7.5 The reports shall be presented to the Admissions and Studies Office where they are registered and passed on to the Departments and supervisor(s). 7.6 The Head of the Department shall arrange the defence of the presented reports within a month. In the course of the defence the lecturer has the right to ask specifying questions and if necessary give supplementary tasks. 7.7 The lecturer shall use the EBS evaluation criteria and the grading scale to evaluate the internship. The defence of the internship reports must be finished on November 1.

8. Written assignments

8.1 Written assignments are homework, term papers, internship reports, projects and final theses. 8.2 Depending on the character of the subject and the requirements established by the lecturer, the student has to compile written assignments to get the final grade of the semester. Corresponding conditions must be fixed in the syllabus. 8.3 A written assignments must be drawn up by means of the computer or presented on paper, depending on the lecturer’s demand, either bound or stapled The written work must be also have the title of the work, the subject, the author’s name and the group sign, and also the name of the lecturer. 8.4 A written assignment on the paper must be presented to the lecturer through the Admissions and Studies Office where all the written assignments are registered and the date of arrival is recorded. The written assignment may be presented on paper directly to the lecturer. Electronic assignments are presented via OIS. In exceptional cases, on the approval of the lecturer, the electronic assignments may be forwarded to the e-mail address of the lecturer or by means of electronic learning environment (e.g. Moodle etc.). 8.5 The lecturer may lower the scores, leave them out of the final grade or give a new assignment to the student(s) if the written tasks have not arrived on time by the deadline fixed by the lecturer in the course outline. 8.6 Final theses at all the levels of higher education (Bachelor’s Thesis, Master’s Thesis, and Doctoral Thesis) must be defended in public. Some other written assignment may also be subject to the defence. The order of their defence and conditions are set out in the syllabus. 8.7 The requirements for drawing up- and defence of final theses are set out in the “EBS regulation for drawing up and defence of final theses”. 8.8 The requirements for drawing up written papers are outlined in the EBS publication “The EBS Manual of Writing Style”. 8.9 Written research papers are maintained in the corresponding Departments until the end of make-up examinations i.e. in the event of a subject in the autumn semester until 31 March and in the event of a subject in the spring semester until 31 October. After the above due dates they shall be destroyed. Students have the opportunity to see their written assignments but not take them away. 8.10 The lecturer shall grade the written assignments and insert the results in OIS within 7 days after the due date for the presentation or defence of the written assignments. 9. Student´s status

9.1 A student is a person who has been matriculated to the Bachelor’s, Master’s or Doctorate studies of the university. 9.2 Students are divided: According to the form of studies: - a regular or day-time student; - an evening student; - a correspondence student; According to the level of education: - a student of the Bachelor’s Degree Program; - a student of the Master’s Degree Program; - a doctoral student; According to the study load: - a full-time student with the full study load - in case of a nominal study load the student must fulfil at least 75% of the studies of the programme for every attended term by the end of the academic year. EBS Senate may state the curricula that can only be taken full-time and the full-time curricula to which the requirements are higher. - a part-time student – a part-time student must fulfil 50 - 75% of the studies of the nominal study programme for every term attended until the end of the current academic year. 9.2.1 The student shall opt for their full-time or part-time study form upon entering EBS and declaring their subjects. The opted study form and study load shall be confirmed and entered in OIS by the Admissions and Studies Office. 9.2.2 In accordance with the cumulative capacity of completion of the study programme, the Ad- missions and Studies Office shall confirm the academic status of the student by the end of the semester i.e. 31st August at the latest – a full-time student or a part-time student. The student who has completed less then 50% of the cumulative capacity of the corresponding study programme, shall be ex-matriculated with the decree of the Rector of EBS. 9.3 Extern 9.3.1 Extern is a person learning at EBS who is entitled to examinations and credits under 30 ECTS in an academic year and defend their final thesis or do the final examination. The extern shall not be obliged to participate in the study work. 9.3.2 An extern is not a student. 9.3.3 Should an extern wish to do examinations and credits in the amount of 30 ECTS or over, they shall have to apply for matriculation in EBS. 9.3.4 The relations between the extern and EBS shall be regulated by a mutual agreement. 9.3.5 The extern shall be bound to the rights and duties in relation to the study work and study organisation as set out in the Academic Regulations. 9.3.6 EBS shall be entitled to stop the studies of the extern with a decree of the Rector of EBS in case the extern has failed to follow the Academic Regulations or pay the tuition fee. 9.4 To describe the general academic progress of the student at a given period, the weighted average grade (WAG) is used, which is calculated out of the sum of the grade points multiplied by credit points, divided by the sum of the credit points of all the successfully passed subjects during a certain period of time. Students can follow their academic progress on the electronic study information system OIS. 9.5 A student will be transferred to the next course if he/she has fulfilled the study plan of the academic year (nominal or individual), i.e. he/she has no study debts. 9.6 A student is transferred to the next course conditionally (the student is in a critical state) if he/she has maximum two study debts or when his/her weighted average grade (WAG) is lower than 2.00. 9.7 The student transferred to the next course conditionally has to liquidate his/her critical state during one semester. 9.8 The student has to repeat the course if he/she has more than two study debts. 9.9 The student is allowed to take an academic leave at his/her own application up to two semesters at every level of higher education, in addition to that up to two years for health reasons; in case of serving in the army of the Estonian Republic one more year in addition. The student can take the academic leave at the moment of time necessary for him/her, termination of the academic leave takes place only immediately before the beginning of the semester. If the student on the academic leave has not applied for reinstatement to continue his studies at the end of the leave, he/she shall be expelled. 9.10 Only those students who have no debts are allowed to go on the academic leave. The student going on the academic leave gets a refund for the tuition fee previously paid before the beginning of the semester according to rates established in the contract or it is calculated as advance payment. The student must add the application, concerning a refund, to the application for academic leave. 9.11 The student is entitled to take the maternity leave as foreseen by the law.

10. Academic ethics

10.1 The EBS student and extern shall be obliged to follow the requirements of the code of academic conduct. The use of unauthorized assistance, including mobile telephones, in taking quizzes, tests or examinations, plagiarism i.e. rephrasing, referring or citing another work without the required referencing in writing the final theses, home assignments, projects, term papers, the offence of lecturers or co-students, attendance of lectures being drunk etc., is considered a violation of the rules of academic conduct. 10.2 The EBS Code of Conduct regulates the issues of violating academic ethics. 10.3 The cases of violating the principles of academic conduct are registered in the students’ database in OIS. The sanctions for prohibited behaviour are initiated by the Head of Admissions and Studies.

11. Expelling

11.1 The student is expelled: - on the basis of his personal application; - having completed the study plan and being issued a diploma; - because of poor academic progress; - because of a failure to attend studies; - because of a failure to pay the tuition fee in time; - because of grave violation of academic ethics; - in case of death. 11.2 The student is expelled because of poor academic progress if - the student is unable to achieve a positive grade after repeating the course (see 5.3.4); - the student is unable to settle his critical state/ academic deficiencies (see 9.7) by the end of the semester; - he is in a critical state for the third time; - the student fails to pass the final examination or to defend the Final Thesis twice or more. - the student has completed less than 50% of the cumulative capacity of the study programme by the end of the academic year (see9.2.3). 11.3 The student is expelled because of a failure to attend the studies if he/she has not declared the studies by the corresponding semester or he/she has not attended the lectures declared. 11.4 The student is expelled because of a failure to pay the tuition fee on due time. The extension of the payment terms takes place according to the student’s motivated application that must be submitted to the Vice Rector for Administration and Finance before the end of the payment term. 11.5 The student is expelled as the result of violation of the academic code of conduct when - the result of their final thesis or final examination is F due to an unethical act of conduct, the use of unallowed materials, unauthorised exchange of materials, plagiarism; - the student has repetitively breached the academic code of ethics; - the student has been sentenced by the court for a crime; - the student has been found guilty of document forgery. 11.6 The student shall be expelled by the decree of the Rector of EBS.

12. Graduation

12.1 To graduate from EBS and receive the corresponding graduation certificate the student must fulfil all the requirements for the completion of his/her study plan, including accomplishing all the necessary studies (WAG minimum at least 2.00, writing and defending the final thesis or pass the final examination (Bachelor’s studies), or compile and defend the final thesis (Master’s- and Doctoral studies). The requirements to the Doctoral Thesis and the defence of the Doctoral Thesis are stated in Procedure for Passing the Doctoral Programme and Defence. 12.2 The final theses are done with the department selected by the student. The student who has completed the study programme (either fully or the core part) shall select the topic of the thesis and a supervisor. In case the supervisor is out of EBS, the student may be appointed a consultant or co-supervisor from among the lecturers of EBS. 12.3 Upon starting with the final thesis, the student shall submit the Programme Management De- partment a declaration of the final thesis. The final thesis is declared in OIS. The declaration of the final thesis shall be submitted and the final examination shall be declared according to the due date set out earlier. 12.4 The defence of final these and final examinations take place once a semester, at the time fixed in the academic calendar ( in the last weeks of the semester as a rule). 12.5 The lists of students for defence and examinations shall be drawn up on the basis of the submitted declarations and the students shall be presented corresponding invoices for tuition fees. 12.6 The requirements and order for the defence of final theses have been laid down in the Procedure for the compilation and defence of final theses, confirmed by the Vice Rector for Studies and Development. The requirements and order of final examinations have been laid down in the Pro- cedure for final examinations, confirmed by the Vice Rector for Studies and Development. 12.7 The final theses must be defended in public in front of the special defence committee; the final examinations are taken in front of examination committees. The defence committee may declare the final thesis confidential should such application be presented, whereas this does not bring along any changes in the defence procedure. Both the defence and examination committees are assigned by the decree of the Rector of EBS drawn up on the written proposal of the Programme Administration. 12.8 The final examination shall consist of two parts - the written examination paper (75% of the final grade) and the oral examination (25% of the final grade). The final grade is a summary of the two results described above. 12.9 Study performance is accepted for graduation regardless of the time they were obtained. 12.10 The preliminary defence takes place prior to the main defence. Time for the preliminary defence is fixed in the academic calendar (as a rule 3 weeks before the main defence). 12.11 The students who have completed all the studies required in the study plan, whose WAG is at least 2.00 and have the permission of the supervisor, are permitted to the preliminary defence. The students unable to meet the above-mentioned requirements are expelled from the list of the participants in the defence and they will have the opportunity to declare themselves in the following semesters. 12.12 The students who have successfully defended their theses at preliminary defence (the decision of the preliminary defence committee “allowed to final defence” or “allowed to finale defence conditionally”) are allowed to the final defence. The students who have failed to defend their theses successfully at the preliminary defence (the decision of the preliminary defence committee “not allowed to final defence”), are erased from the list of participants in the defence. They have the opportunity to declare the final thesis with the same or altered title for the second time in the following semesters. 12.13 After failing to defend for the second or more time the student is expelled because of poor academic progress. Re-matriculation shall take place on the applicant´s grounded letter of application according to the present regulations clause 2.5. 12.14 The students who have successfully passed the preliminary defence must submit their thesis in two hard cover bound copies and electronically by the pre-announced deadline to the Pro- gramme Management Department. 12.15 In the course of two working days (since the disclosure of results of the pre-defence, final defence or the final examination results) the graduating student shall be entitled to raise disputes about the defence- or final examination procedures in his/her appeal to the Rector of EBS, who shall resolve the problem within one week. 12.16 The final thesis is considered defended or the final examination passed if they are evaluated at least with grade ‘D’. The graduation and the EBS graduation certificates are awarded by the EBS Rector’s decree. 12.17 The Diploma cum laude shall be issued to an undergraduate student: - who has covered the study programmes of the Bachelor’s or Master’s degree in the full volume; - who has received grade ‘A’ for the defence of the final thesis or the final examination and - whose WAG of all the subjects on the Academic record is at least 4.60; all grades on the academic record are taken into consideration. 12.18 Graduation certificates are prepared by the Admissions and Studies Office and they are awarded at the official ceremony of the EBS. 12.19 The students who have completed the studies but not declared for the participation in the defence of the final thesis or final examination are awarded an academic certificate of the attendance in the studies at EBS with a detailed record of the volumes of the subjects taken and the grades achieved, and consequently they are expelled. Reinstatement and registration to the defence of the final thesis takes place on a special personal application and the declaration of the final thesis or the final examination. 12.20 The student who wants to graduate with the double diploma according to the agreement between universities has the right to apply for the transfer of the result of the final thesis defended at the partner university to EBS. For that purpose the student must submit to the Department of Programme Management the corresponding application, the defended Final Thesis with its summaries in the Estonian and English languages (if the thesis is not written in Estonian or Eng- lish and does not include the corresponding summary) and the documents giving proof of the positive result for the defence. The Head of the Department of Programme Management shall make the decision about taking into account the paper and the grade involving the Head of the corresponding Department on the basis of the topic of the thesis if necessary. APPENDIX 2. CODE OF CONDUCT

PRINCIPLES The Estonian Business School believes in honesty, integrity and competition as key principles in a function- ing market economy. It therefore expects its students, faculty and staff to follow these principles, both in business and in academic life. Any act of cheating, plagiarism, or similar unethical behaviour will be treated as an attack on the institution itself, and punished accordingly. Students need to understand that the value of an EBS diploma in the labour market is based on the fact that it is earned through hard work. Anyone trying to obtain credit by other means than his or her own work, not only deprives himself or herself of the opportunity to learn something, but damages the reputation of EBS and steals from his or her classmates by lowering the value of their diploma. Anyone disrupting the learning process lowers the quality of education that students receive. Reports on violations of these principles will be treated confidentially.

Examples of Prohibited Behaviour

• Cheating, plagiarism, collaboration and any other form of academic dishonesty in connection with tests, homework, exams, or final paper; • Giving false or misleading information to any EBS official, staff or faculty member; • Forgery, falsification, or misuse of any EBS document or record; • Disruption or obstruction of teaching, e.g. chatting or use of mobile phones in class, repeatedly arri- ving late or leaving early; • Disruption or obstruction of administration or other EBS activities, including library and computer facilities.

SANCTIONS A violation of the principles of honesty, integrity and competition at EBS is an abuse of the privilege of studying at EBS, and raises the question as to whether the person is worthy of attending EBS in the future. Sanctions for prohibited behaviour range from grade reductions to expulsion without refund of tuition. Cheating and plagiarism result automatically in an F (zero) for the paper in question.

Smaller sanctions: grade reduction, F for test/exam/homework, additional tasks, remark in student’s academic record, exclusion from class participation in the given course for up to one week.

Severe sanctions: F for semester, repeat course, repeat semester, temporary suspension, permanent expulsion, legal action, exclusion from class participation in the given course for more than one week, exclusion from more than one course.

Lesser sanctions can be decided by an individual member of staff or faculty, more severe ones need the approval of the responsible department chair or the director of studies. The person imposing a sanction sends a written notice containing the name of the student, the offence and the sanction, to the student database ÕIS. Students can appeal against such imposed sanctions in written form to the responsible department chair or to the director of studies.

DEFINITIONS “Cheating” means (l) use of any unauthorized assistance in taking quizzes, tests, or examinations; (2) de- pendence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; or (3) the acquisition, without permission, of tests or other academic material belonging to a member of the University faculty or staff.

“Plagiarism” means the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgment. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.

“Collaboration” means the unauthorized cooperation with another person(s) in preparing academic assignments or collaboration with another person to commit an act of academic dishonesty. APPENDIX 3. PLAN OF HOUSE

Üliõpilasesindus / Student Council

Raamatukogu / Library

Student Lounge

Arvutiklassid / Computer Classrooms

Naiste WC / Lady’s Toilet

201 Meeste WC / Men’s Toilet

Rektoraat / Rector’s Ofﬁce 209 Faculty Lounge

Õppeosakond / Study Department

Raamatupidamine / Accountancy

Programmihalduse osakond / Department of Program Management

Välissuhted ja kommunikatsioon / International Relations and Communications

Erasmuse koordinaator / Erasmus coordinator

412 Helsingi ﬁliaal / EBS in Helsinki

Start-up-Hub

Infotehnoloogia õppetool/ Department of Information Technology

* Õppetoolid / Departments