UK Data Archive Study Number 3457 Universities' Statistical Record, 1972/73-1993/94 : Postgraduate Records
The UniversitiesThe UniversitiesStatisticalStatisticalRecordRecord- an introduction- an mtroduction(File USRfNTRO(File USRINTROwps) "ps)
BackgroundBackground
The UtuversmesThe UmverslllesStaustci]SlallsucalRecord (USR)Record was(USR)set "asup mset1968,up munder1968,theunder JointtheauapcesJomt auspicesof the of the UmvetWyUmversltyGranta CommmeeGrants CommIttee(UGC) and(UGC)the Comtnttteeand the Comnutteeof Vice-Chancellorsof VIce-Chancellorsand Prtnc@sand Pnnclpals(CVCP) (CVCP) ThM ImuattveThis Imllallvewas promptedwas promptedby the Robbmaby the RobbmsComnutteeComnutteeon H@eron EducatmnHIgher Educallonwhich, mwhiCh,1963,10had1963, had h@hghtedhIghlIghtedthe lack theof adequatelack of adequatestmsttcalslatlsucalmformanonIOformauonalmut higherabouteducauonhigher educallonand w,h]chandstressedwhIch strcssed the ]mpntance,the Imponance,for planmngfor planmngand @wyandmaktng,pohcy malang,of datsmgof deVlsmgarrangementsarrangementsto provideto comprehensweprOVIde comprehensIve statIshcsSlallsllcsfor tie futurefor the ThefutureComnutreeThe Comnuueehad alsohaddrawnalsoparhculardrawn partIcularattenuon atlenllonto the needto thefor needa systemfor a system which couldwhIchproducecouJd producemfortnatlonInformatIOnon the movementon the movementof studentsof studentsand M andinto,staffwttbmIOta,andWIthinout ofandiugherout of Iugher educaboneducation
In the utuverauyIn the U1Uversltysector atsectorthat ttme,at thatdataIlme,collechondata collecbonat a nmonalat a nallonallevel revolvedlevel mvolveda series aofsenesamualof annual returns toreturnsthe UGCto the TheseUGC tookThesethetookformtheof formstmstrcalof slallsucaltables wluchlableswerewluchIatonouswere labonousand tlme-and tlme con.stmungconsummgfor the umversmesfor the uruverslUesto produce,to produce,and wluchandwerewluchseverelywere severelyhratted aahnutedto theasamountto the ofamountdetad of detall ‘. ) ) and crossandanalyslscross analySISthey couldtheyprovtdecould proVIdeAggregatedAggregatedSmhSttcSstausUcswere compdedwere complIedmamxdlymanuallyfrom thesefrom these returns forreturnsthe UGC’Sfor theownUGC'suse,ownanduse,madeandmoremadeWidelymoreavadableWIdely avaIlableotdy throughonly throughthe pubhcauonsthe pub!Jcattonsof the of the DepartmentDepamnentof Educahonof Educallonand %enceand SCIence(DES) (DES)Delays mDelayslhe preparation10 lhe preparabonof the dataof thefor datapubhcatlonfor pubhcatlon often mean The UGC,ThemUGC,comtdtabonm consuJtaUonwth theWIthDES,theaccordmglDES, accordInglyy cormdercdcOOSlderedhow the howcollechonthe colleenonof stttdentof andstudent and staff Stahshcsstaff stattStlcscould Lxcouldimprovedbe improvedwhdst keepingwhl1st keepmgfornr-filhngform-fillmgto a nummum,to a rmmm!LT!'.,and It wasandproposed!t was proposedthat Lhat a new centrala newrecordcentralsystemrecordLxsystemdevelopedbe developedm a formmsuttablea form swtablefor cmhputerfor computeranalyms analysISThe choiceTheofChOIcethe of the UmversmesUmvemUesCentral CouncdCentral CounCIlon Adnuss]onson AdmISSIOns(fJCCA)(UCCA)as a Iocahonas a locauonfor the newfor therecordnewwasrecorda Ioglcalwas a logIcal one for ssvecalone forreaxmsseveral reasonsIt was a ItImdywascontrolleda body controlledby the untversmesby the U1UversluesUremaelvesthemselvesand m whoseand 10UItegntywhose IOtegmy the umversmesthe umvemlleswould, therefore,would, therefore,have confidence,have confidence,N alreadyIt heldalreadysomeheldof somethe mfonrtimonof the mformauon(collected(collected for ackmsslonafor adrmsslonspurpmespurposeson the UCCAon the apphcattonUCCA apphcallonform) neededform) forneededcompdutgfor complllOgan undergraduatean undergraduate record. record.an~ of and,course,of course,n had theIt hadtechmcdthe teeluucalresourcesresourcesm accommodateto accommodatethe estabhslunentthe estabhsluuentof a of a computerisedcomputensedrecord systemrecord system ‘l%e UCCAThehavingUCCAagreedhaVIngtoagreedundertaketo undertaketlus work-t1usthework.CVCPthesetCVCPup a setfmibdltyup a feaslblhtystudy Withstudythe WIthUGC,the UGC, the DES,thetheDES,Scomshthe ScolUshEducahonEducauonDeparhnentDepamnentand the UCCA,and the and,UCCA,by 1968,and, bywas1968,ablewasto recommendable to recommendto to utuversmesU1UvemUesthat theythatshotddtheyco-opineshouJd co-<>peratem the eatabhsbnrentm the estabhsluuentof the Umversmesof the UmvemuesStatlsttcaJStallsucalRecord onRecord on ) the understatingthe understandIngthat safeguardsthat safeguardswould Lxwouldbudt mtobe bUiltthe IOtaschemethe toschemeprotecttomcbwdualprotect mdlVldualcontldentlalmyconfidentIahty Known forKnownm firstfor twoIts firstyearstwosimplyyearsasSImply“ID” as(atandmg"ID" (standmgfor mdwdualwedfor mdJVlduahseddata) thedata)RecordthebeganRecordwthbegan WIth the collechonthe collectIonof the 1968of theundergraduate1968 undergraduateentrv cohortentrV andcohortgraduallyand graduallye.+mdede,,-pandeduntil mthuntIltheWIth the nrtmductmtmtroductlOnof the Postgraduateof the Postgraduateand StaffandRecordsStaff Recordsm 1970 IDand1970the andmtegratlonthe IntegratIonof the Umverstyof the Umversltyof of London Londonrerurns mrel1lmS1971,m n 1971,contautedIt conlalOeddetads ofdelallsall studetusof all studentsand academdacadenuc-relmdand academlclacadenuc-relatedstaff at staff at those umversmesthose U1Uvemttesm GreatmBntautGreatfundedBnlalObyfundedthe UGCby theplusUGCthe plustwo theunwersmestwo umvemllesm Northernm NorthernIreland Ireland The processingThe processmgof first desttnahonof first desnnattondata whichdata,hadwhichprewouslyhad prevlOuslybeen gatheredbeen gatheredbv unwersltvbv umversltvcareers careers advtsorsadVIsorsfor Uteuforownthetruse,ownwasuse,takenwasovertakenby USRover bym USR1972 10 1972 in 1977 Infollowmtg1977 follOWInga pdot prqecta pIlotbasedprojectonbasedthe 1975-76on the 1975-76acadermcacadenucyear a tifthyear recorda fifthwasrecordset wasup toset up to provtde proVIdecourse-badcourse-basedmfomtahonmformatIonon mlra-muralon e'\.tra-muraland pst-cxpenenceand post-expenenceactrmy maCtIVItyumversmesIn uruverslUesKnown Known as the Contmtungas the ContlOulOgEducahonEducatIOnRecord Record.It comprisedIt compnseda retrmpectwea retrospectIvecount ofcountsbon ofcoursesshon coursesm each 10 each academtc"cadenucyear, andyear,wasanddesignedwas deSIgnedpick up pickthe%upareasthoseof areasaca&nucof acadenucactwWy actIVItynot alreadynot coveredalready coveredby the by the !nchwduahsedIOdJVlduahsedrecords recordsIt also replacedIt also replacedtwo ewstmgtwo eXIstIngdata collectiondata collecllonewrclses"erclses(conducted(conductedby the by the Um\JerslmesUmverslllesCouncd CounCIlfnr AdultforandAdultConmtumgand ConunumgEducattonEducatton(UCACE)(UCACE)and the andDES)theF1mlly,DES) FInally,m 1985,10 1985, USR undenook the collection of university income and expenditure information and student load calculations (fonnerly combined in the UGC's "Fonn 3" return); although initially these records were used principally by the UGC for planning purposes. they became increasingly used by universities themselves as management information and fonned the basis. from 1987 onwards of "University Management Statistics and Perfonnance Indicators". Data collection Whilst some of the personal data on undergraduates was obtained via UCCA from the application form. all other data for new students and staff was provided annually by universities, together with updating information for those already on the records, and leaving information for those tenninating their studies/service. A "snapshot" date of 3 L December was chosen to allow for any changes (eg to choiGe of course) which might take plaGe during the first term, so that the statistics might reasonably be said to represent the academic year, and to ensure as much consistency as possible between universities. The university officer responsible for USR returns was the Registrar/Secretary, a member of whose staff was designated the USR Correspondent in each record area. Thus, typically, USR would have contact in each university with members of staff from Registry/student records, Postgraduate Office, PersonneiiEstabiishrnent Office, Careers Advisory Service, Adnit Education Department, Finance Office and, as computerisation developed in universities, with administrative data processing officers. Full details of the operational procedures for each of the Records is given in the relevant volume of the reference manuals. However, with the exception of the Continning Education Record (where each year's return is complete in itself), they shared many similar characteristics designed to minimise the burden on universities: a "muster" of the students/staff to be updated (an "expected graduates muster" in the case of the First Destination Record); an automatic mxlate process whereby the university needed only to deal with non~sta..'ldard records (eg st".Jdents repeating a year)~ COtnputci validation, including relationship checks between certain fields; error listings pinpointing problems; and feedback in the form of summary tables for universities to check. At litis point, if satisfied with the tables, the correspondent was required to certifY - on behalf of the university - that the figures correctly represented the position at the date in question. Until that cenification was made, no statistics would be released in respect of that university (with the exception of provisional figures to the UGC and its successor funding councils). Production of statistics The production of statistics from the Record began in earnest in 1973, when the total output of 321 tabulations was provided to the UGC: some for its own use, others to be passed on to third parties. ) Progressively, however, as the quality of the data improved (and as significant time series became available), the output rose to over 3000 tabulation a year, as USR began to supply statistics direct to government departments and agencies, to industry, to professional bodies and, of course, to the universities themselves. Usage willtin higher education was predominantly for management purposes. including resource allocation and the development of performance indicators, and for research. but in at least one institution, USR statistics also provided project material for undergraduate students. When USR ~~ operations in 1995. a total of 32,358 tab1.Jlatio!'-s had been generated from which over 47.500 analyses had been supplied. Of these. nearly 48 per cent had been requested by universities (including the former PCFC institutions) or by inter-university bodies. Access to USR statistics was governed by rules laid down by the USR Policy Group. membership of which comprised four Vice-Chancellors. a Committee member and a senior officer of the UGC (subsequently two officers of the Funding Council), the Director of Statistics of the DES, and observers from both the Association of Universitv Teachers and the National Union of Students. The Policy Group was responsible for determining what data ntight legitimately be included in the Records. and for safeguarding the confidentiality not only of individual students and members of staff. but also of the urnvefSlbes themselves Broadly spealong, there were no lllmtabons on the proVISIon of aggregated stabsbcs at nabona! level, but mdIVldual urnverslty stabsbcs ffi1ght only be proVIded WIth the consent of !!!.e 1I,lsblU.b,OPS concerned. In pracnce, umVeI'Slty consent was rarely WIthheld, although there were,9fi5!' ,condIbons sbpulated, reflecbng ulUverslty concerns eg regardIng the pubhcabon of "league tables" The consuItabon process was partIcularly valuable, however, m gIvmg umvefSlbes an oppunumty to comment on the stabsbcS to be proVIded, and thus offenng the user an InsIght mto pote"bal problems ofmterpretabon ofwinch they ffi1ght not OtherWIse have been aware Pubhcations Much of the data supphed by USR has been used m JOurnals, books and rejjons produced by other orgamsabons, however when, In 1982, the DES ceased pubhcabon of the urnverslty volume of the "StatIsbcs ofEducabon" serIes (last edIbon - 1979) , USR began to pubhsh, on behalf of the UGC, the annual "Umverslty StabsbCS" senes, In three volumes dealIng WIth students and staff, first desbnabon of graduates, and finance respecnvely Fourteen edIbOns of senes were produced between July, 1982 and June, 1995 In 1989" USR also took over pubhcabOn, on behalf of CVCP, of "Umverslty Management Stabsbcs and Performance IndIcators", the ninth and final edIbon of winch was ISSUed In May 1995 ': Content of the Records LIsted below are the pnnClpa\ vanables held on each ofthe USR records (a) UNDERGRADUATES (I) Personal mformatlQn. Date ofbInh, sex, mantaI status, country/county ofdOffi1CI!e, country ofbInh, whether home or overseas student for fee purposes, occupabon ofparent or guardIan (11) Arndcmlc bu;tmy. Last full-lIme school attended, other full-IIme!p"n-nme post secondary educalIona! InsbtulIon attended, GCE 'A' level or ScotlIsb CenIficate ofEducalIon Ingher grade results; other enrP..nce quahficatlons, CClLrse for WP..lch ad...T.lued.. (111) Annual mfonnabon Umverslty, subject ofcourse, nomIal duralIon ofcourse, type of course, year of course, date of enrolment, method ofstudy (full-nme, part-lIme, sandWICh, etc), quahficatIon anned for, source offees, accommodatIon ( ball, lodgIngs, home, ele) (IV) Leavers' detaJls QuahficalIon obtaIned, class ofdegree, date of leavmg, reason for leaVIng, first deslInahon (h) POSTGRADUATES (I) Personal mformalIon Date ofbInh, sex, mantal status, country/county of dOffi1C1le, entry qualIficalIons, whether home or overseaS student for fee purposes, subject offirst degree, preVIOUS UK urnverslty (11) Annual Informabon Umverslty, date ofenrolment, nomIal dIIrahon ofcourse, method ofstudy (full-lIme, part-time, sandWICh, etc), qualIficalIon anned for, source offees, nature of study (taught course or research, accommodalIon ( hall, lodgIngs, home, etc), quahficalIon obtamed In current year (111) Leavers'detalls QuaIIficalIon obtained, date ofleaVIng, reason for leaVIng, first deslInatlOn (c) STAFF (i) Personal and academic infonnatjon: Sex date ofbirth; nationality; date offirst recruitment to UK university service; nature ofqualifications; degrees obtained. (il) Annual infnnnarion, University; employment in previous year; method, function and grade ofemployment; academic discipline; cost cenrre; salary structure; salary (£5000 bands); clinical or non-<:linical rates; source offinance; type ofsuperannuation; degrees obtained in current year. (iii) Leayers' detaj!s: Destination on leaving university service (type ofemployment, retirement, elc); date ofleaving; whether pension supplemented (ifretiring). (d) CONTINUING EDUCATION COURSES University; sul!iect; organising dePartment; aim ofcourse; occupational background of students; overseas provision; principal source offinance; awards (ifany); mode of attendance; type, structure and length ofcourse (in contact hours); number ofSl!!dents; Sl!!dent hours per course. (e) FINANCE Income and expenditure; university; cost cenrre. (f) STUDENT LOAD· Undergraduate, postgraduate (taught course or research); cost cenrre. • Student load data, together with some staffdata, is incorporated into the Finance Record discs. USR Data files - Notes on data fields (Filc USRRECDS wp.) NB Thcse notes are IDtended a, a supplement to, NOT a substItute for, use of tbe USR Referencc Manuals. Where appropnate, tbe note. are duphcated 10 the relevant sectIOn. oObe Data DlctlOnal") GENERAL NOTES (applicable fa more than one record) DomIcile! country of blrthlaahonahty - The ove=s countl") codes were used for donuclle (based on the student's p;rmanent home address), country of birth and. where appropnate, for nallonahty, ID the lalter two fields "Code 000" was used for UK FollowlDg a decISIon by the Deparllnent of Educallon & ScIence m Apnl,19S8, nalIonabty was msconllnued as a compulsory field on undergraduate and postgraduate records, however, some umverSllIes reqwnng the data for theIr own use - eg for complhng electoral rolls conllnued to retum It on the Record Where counIDes have merged or spht, both old and new names may be hsted Mulllple "not lcnowo" codes may be the result of codlng errors wluch have proved Impossible to resolve " - The codlng ofUK counties, etc reflect the local government boundary changes wlucb took place m the 1970s, hence the allocallon ofmore than one code to many locallons Duphcallon of codes was, however, avOIded. The code used normally depends on the student's date of entry to the student records, but for students whose attendance spanned the changeover penod, more than one code per localIon may appear on the file (DonucIle codes can also be updated to reflect change of permanent home address) Mulllple "not lcnown" codes can be sllUl1arly e>.-plamed, but may also be the result of codlng errors wluch have proved ImpoSSIble to resolve Jomtly-n1O courses • Where degree courses are omJomtly by two or more unlversllles, the InslltullOns were reqwred to reach agreement about the number of students to be returned by each, smce the USR systems could not handle mmllple regtstrallons and the UmversIly Grants COIDffi1ttee would not accept the regtstrallon of all students at each umverslly because ofthe problems mherent m double counlIng Fee-Paymg Status. - Fee-paYIng status IS normally deterrmned by permanent home resIdence pnor to entry, however, m the case of counIDes JOlmng the European Conunumty, students were reclassmed m accormng to theIr status at the begtnmng of the acadenuc year pnor to the date of the return For example, Spam and Portugal Jomed the European Conunumty from I January 1986, Spamsh and Portuguese students were therefore returned as paymg "ove=s" fees as at 13 December 1985, and paymg "home" fees as al 31 December 1986 Source offinance!source of fee. The ongtnal "source of finance" field on the undergraduate and postgraduate records (WIth dIfferent codlng values on each record) was open to dIfferent mterpretatlOns eg the mcluslOn or otherWIse of mamtenance grants From the 1991 records onwards, the field was redefined ex-pllcltly as "source offees" WIth a new code hst common to both undergraduate and postgraduate records Reason for leavmg In the conslltuenl colleges of the Umverslty of Wales, the categones "transfers" and "secondlnent" mclude a slgnmcant number of,students transfemng l'iIlhm the UmversIly ofWales, who are not to be regarded as "non-<:ompleuons" Transfers and secondlnents to the polytechnics/colleges wluch are now umversllIes are always shown as leav10g "for other reasons" and cannot be separately Idenufied Region of uDlvenrt)' I le' The regtonaJ groupmg usually ~ (unless otherWIse requested) IS as follows Nllrth Durham, Newcastle, North West Lancaster, Liverpool, Manchester, Manchester BuslOess School UMIST Salford York & HumberSIde Bradford, Hull, Leeds, Sheffield, York, , 5 East Midlands: Leicester, Loughborough, Nottingham;. East An~ia: Cambridge, East Anglia; South East: Essex, Kent, Oxford, Reading, Southampton, Surrey, Sussex; London area (sometimes inciuded in South East): Brunei, City, London, London Business SchooL South West: Bath, Bristol, Exeter; West Midlands: Aston, Birmingham, Keele, Warwick; ~: Aberysrnyth, Bangor, Cardiff, Lampeter, Swansea, UWCM, UWIST; Scotland: Aberdeen, Dundee, Edinburgh, Glasgow, Heriot-Watt, St Andrews, Stirling. Strathclyde; Northern Ireland: Belfast, Ulster. Type of university: The "type ofuniversity" grouping usually used (unless otherwise requested) is as follows: Oxbridl!e: Oxford & Cambridge Older Civic: Belfast, Birmingham, Bristol, Cardiff, Durham, Leeds, Liverpool, London, Manchester, Sheffield; Newer Cjyjc: Exeter, Hull, Leicester, Newcastle, Nottingham, Reading, Southampton, Swansea; Ex Colle~ of Advanced IecbnolQK)' (ex-CATs): Aslon, Bath, Bradford, Brunei, City, UMIST, SalfouL Smre"'j, Ln·NlST, Heriot-Watt, Strathclyde; New Uni.ven;jties: East Anglia, Essex, Keele, Kent, Lancaster, Sussex, Warwick, York, Dundee, Stirling, Ulster; Other Scottish: Aberdeen, Edinburgh, Glasgow, St Andrews; Other Welsh: Aberystwyth, Bangor, Lampeter, UWCM. UNDERGRADUATE RECORD Ethnic Origie: - Ethnic origin is supplied on a voluntary basis by students on their UCCAlUCAS application form, and was collected for the first time in respect of new entrants in 1990. In the period 1990-1993, the information was only sought from UK domiciled students. Parental occupation: - There are three different classification applicable to this field, covering the years 1972-1979, 1980-1992, and 1993. Because of the length of the code lists, these are contained in a supplementary file UGDICPO.wps, Type of school: - These codes were compiled over time from the school code lists of the Department ofEducation and Science. The lists contained some anomalies between different years and between the differing education systems within the UK, and also included types ofestablishment (eg nursery schools which were not appropriate. For USR statistical purposes, the codes were normally grouped as follows: Grammar - Codes 05, 41-43; CODJIlTl'bensjye =08,36,50, 55,85 & 86; Independent = 15,16 & 93; Qlher = all other codes. Entry qualifications: - It is important to remember the differences between the Scottish school leaving examinations and those in the rest of the UK, patticularly in analysis which look at completion rates and/or degree performance. Comparisons between "Higher" grade scores and "A-level" scores are not valid (for score calculation formnlae, see University Statistics Volume I, Appendix I, para B7). It should also be noted that this produces a different age profile of Scottish schoolleavers. Type of further/higher education: - Like Type of school, these codes were compiled over time from Department of Education and Science lists which lists contained some anomalies between different years and between the differing education systems within the UK. If some types of establishment are unfamiliar, it must be remembered that the terminology may refer to the situation over 20 years ago.. 'A'Ievel/SCE Higher grade slttmg - Tlus field, whIlst pnmanly mtended to mchcate when a school leavIng exanunabon was taken. was extended to allow GCE "AS" level exammatlOns to be Identified Calculation of GCE "A" and "AS" level, and SCE HIgher grade scores GCE "All and "AS" levels Two chffercnt sconng melhods have been used for GCE exanunanon results - From 1972 to 1987, pnor to the 1OtroduetlOn of "AS" levels, for entrants WIth two or more "A" levels, account was taken of the best three"A" level passes - whenever obtamed, duplicate subjects haVIng been chscounted "A" level scores, for up to a ffi3Xlmum of three passes, were calculated as follows A = 5, B = 4, C = 3, D = 2, E = I gIVIng a poSSible maXimum score of 15 - From 1988 onwards, "AS" levels were scored as 'half "A" levels', so ID order to aVOId fractJons, the sconng calculanon was changed For entrants WIth two or more "A" levels or"A" level eqUIvalent passes, account was taken of the but three "A" level or "A" level eqUIvalent passes - whenever obtamed, duplicate subjects haVIng been chscounted Thus scores, for up to a ffi3Xlmum of three "A" level or "A" level equIvalent passes, were calculated as follows A=IO, B=8,.,C=6, D=4, E=2 wlulst "AS" level grades were scored A=5, B=~ C=3, D=~ E=I gIvmg a poSSIble ffi3Xlffium score of 30 SCE HIe-her e-r&de scores For entrants WIth three or more SCE Hlgher grade passes, account IS taken ofthe best five passes (whenever obtamed) duphcates havmg been chscounled The SCE Higher grade scores, wluch have remamed the same throughout the penod ofthe Undergraduate Record, are as follows A = 3, B = 2, C = I gIvlDg a poSSIble maxunum score of 15 NB CertIficate of SIXth Year Stuches (CSYS) passes are not used m the calculanon of SCE Hlgher grade scores SubJect of study. (A/so usedfor course code ofacceptance) - It must be remembered that not all umverslnes WIll classify a degree subject ID the same way For example, there are exphClt subject of study codes for Geography, but at East Angha the code used (in the 'o/d' clasSIfication) IS F900 (because students ID areas related to geography are mCIuded m the School of EnVlTonrnental SCIences, wluIst at Keele all geography graduates have taken combmed honours and are classIfied accorchngly - 1972 - 1984 files for del:al1s of the way 10 wluch uIDversllles allocated the tlmd and fourth IDgJ.ts ofthese subject codes, reference would have to be made to the UCCA Handbook for the relevant year of entry Smce, however, UDlvelSInes were aIJowed considerable lantude and, for example, used numbers/characters to Identify courses of chffenng lengIhs, m most cases It WIll be safer to carry out analyses usmg the first two chgIts only It must also be noted that comb1Oed subJects appear m the "78 group" classIficanon under the subject wluch happens to occur earhest 10 the hst - eg Code 19 (combmatIons of eng10eenng and technology WIth other subjects) falls mto the Engmeenng and technology group even though the course may contalD an equal element of ,say, a language The subject Imbalance wluch t1us produced ID the stansocs, was one of the reasons for the development of the new subject classIfiClltI!ln mtroduced m 1985 - 1985 fi les onwards for full detaIls of4 character subject code structure - designed to show equal and maJor/nunor combmanons, refer to Uruverslnes Standard ClassIficatIon of Acadenuc Subjects (in bmder With reference manuals) Type of course - OngrnalJy mtended to chSOngwsh only between full-bme, part-time and sandWIch ~ (as opposed to the student's method of study), t1us field was extended at the request of the Department of , IJ ... Education and Science to prOVIde detail of the scope of teacher tralrung courses undertaken by students allDlng for qualIfied teacher status (QTS) 7 Method of Stud)': • The definitions offull-time and part-time undergraduate students normall)' used for USR statistics (as first specified 1»' the Universil)' Grants Comntittee) are as follows: Full-time = full-time (code I), sandwich (code 3), and spending an obligatory year away from the universil)' eg language students abroad (code 6): Part-time = part-time (code 2). A common classification for both undergraduate and postgraduate students was introduced in 1985 ; only codes applicable to undergraduates are included in the undergraduate data dictionary. Source of finance/source of fees: - It was not clear whether or not universities were including a student's maintenance fimding when using the classifying "source of finance". To avoid confusion a new "source of fees" classification (common to both undergraduate and postgraduate records) was introduced for 1991 files onwards. Qualification aimed for/obtained: - Selected medical and veterinary students intercalate a year during their course to take a B.Sc. This is reflected in the Record 1»' a cbange in "qualification aimed for" and, where necessary, in institution code, and 1»' the insertion (ifappropriate) ofan interim award ofdegree. • When the Undergraduate Record began, B.Ed degrees were not included, as they were already being returned to the Department ofEducation and Science (DES). - Architecture degrees are offered in a varlel)' of different forms at different universities. In most cases, the first stage is a B.Sc (or a BA) in Architecture, followed by 12 months professional practice in an architect's office. The second stage (ofone or two years' duration) may be a Diploma, a B.Arch degree, or an MSc. In the latter case, most universities classify it as a "second first degree", notwithstanding its title. Other universities regard it as a Higher degree and, baving shown the students graduating with a first degree, then place them on the Postgraduate Record - Where students appear to be obtaining a degree after only one year's attendance, the usual reason is that they have been prematurely deleted from the record and bave bad to be added back on in order that their degree may be recorded - Franchise and similar arrangements: where students attend the first year or first two years of a degree court at a furtherlhigher education college as part of a formal arrangement (whether in the UK or overseas), they will be shown on the USR Record as entering the second/third/fourth year ofcourse as appropriate. In some cases, however, the arrangement may require them to be registered students of the universil)' for the whole ofthe course; they would be entered on the Record from year one, but shown as "not in attendance" for the period spent in the furtherlhigher education college. Class of degree: - Care must be exercised when comparing "class of degree" between universities. In the Scottish universities, a high proportion of students take a general! ordinary degree from choice and this does not imply lack ofsuccess on an honours course. lnitial enrolment may, however, be for the four-year honours course with "duration of course" coded accordingly. Ifworking from an entry cohort, it must be remembered that a high proportion of Scottish students enter with SCE qualifications and undertake a four-year honours degree, which also affects comparabilil)' with students holding A-level and other entry qualifications, who may be on three-year honours courses. - The "unclassified" code is often used, particularly 1»' the Universil)' of London, for Honours degrees where classifications are never awarded (eg in medicine). It should lIll1 be interpreted automatically as an unsatisfactory or failed honours degree. POSTGRADUATE RECORD Suhject of stud)': 1972 - 1984 files: Although subject of study was only available as a two digit field on the postgraduate record before 1985, the space allocated was extended retrospectively to four digits (to give consistency of file format with later years) from 1985 onwards 1»' the addition of two following zeros.) It must also be noted that combined subjects appear in the "78 group" classification under the subject which bappens to occur earliest in the list - eg Code 19 (combinations of engineering and , ~~, technology WIth other subjects) falls 1010 the Engmeenng and technology group even though the course may contain an equal element of ,say a language The subject Imbalance wluch this produced In the stabstlCS, was one of the reasons for the development of the new subject classrlicabon mtroduced In 1985 - 1985 files onwards In many cases, uruverslbes use only two characters (followed by two zeros), as hsted below, to classIfy postgraduate study/research At the request ofthe Councl! ofUmverSlly Management Schools, a 4-<:haracter code N190 was, however, spec13lly allocated, from 1989 onwards, for use WIth MBA courses (from 1988 onwards for member umverslbes of the Council), and uruverslbes were ofcourse free to use all four characters Ifthey COnsidered It appropnate For full detaJls of4 character subject code structure - designed to show equal and maJor/rmnor combmabons refer to Umverslbes Standard ClassrlicatJon of Acadermc Subjects (in binder WIth reference manuals) Method of Study - The defimtJons of full-ume and part-urne postgraduate students nonnally used for USR staUstlCS (as first specrlied by the Umverslly Grants Cornrmttee) are as follows Full-ume = full-Ume (code 1) and sandWIch (code 3), pn courses of DIne months pr Ipni'er Part-bme = part-Ume (code 2), sbll engaged m the work ofthe course and SUpefVIsed, but working away from the uruverslly, prevrousiy descnbed as not m attendance but supefVIsed (code 4), p1IIS. full-bme (code I) and sandWIch (code 3), OD courses of less than DJ ne months Members of staff who are registered for degrees ~ shown as part-tIme students. Tlus was an e,:phClt ruhng from the UGC, as follows "Students enrolled as postgraduates who are paid as research asSistants or the hke, financed from Research CounCIl grants or research contracts, and students m the employ of outside research orgamsabons, cannot be regarded as full-urne even If registered as mternal students of the umverslly, and should be recorded as part-Urne (code 2) Smularly, students who are domg their roam research work OUlsJde the umverslly, although under the , I' SupeMsu:m of umver~nty staff, or students eIlJQUed for research degrees whQ are In theu fourth or subsequent years (prOVIded they are stlll bemg supefVIsed by umverslly stafl), should be shown as code 4 (not In attendance but SUpefVISed) and wJll be counted as part-time m pubhshed stabStJCS" -A common classrlicabon for both undergraduate and postgraduate students was 1Otroduced m 1985 , only codes apphcable to postgraduates are Included m the postgraduate data dJ.euonary Nature of Study - At the request ofthe Department ofEducabon and SCIence, tlus classmcabon was extended to mclude detaJls ofthe scope ofthe taught courses for students alrnmg for "qualrlied teacher status" (QTS) - In the absence of a formal procedure for codJ.ng "distance learrung", a nature of study code 3 was 1Otroduced on an expenmental basiS In 1985 Although not mandatory, It was used by a number of umvefSlUes and mdicated a need for formal codJ.ng wluch, had USR conbnued, would have been mtroduced. Soun:e of financelsoun:e of fees - It was not clear whether or not uruversmes were mcluding a student's ~mtenance funding when uSing the classIfying 'source of finance" To aVOId confuSIOn a new 'source of fees" classrlicabon (common to both undergraduate and postgraduate records) was mtroduced for 1991 files onwards , ' FIRST DESTINAnON RECORD - For first degree graduates, the Record relates to graduates leaVIng umverslty m an academic year I >I, \ \ (I October to 30 September), detalilng an;ange'i"ents made bY, 31 Decemberlol)oWlng Higher degree graduates, however, who may leave umverslly some consIderable Ume before the award ofthelT degree, are Included In the Record ofthe relevanl'acadermc year In wluch their degree IS awarded but the fifSl destlnabon data relates to arrangements made by 31 December follOWIng the acadermc year m which they lcfi uruverslly - Pnor to the 1973~74 academ.1c year, FIrst Destmauon data was not CQllected for gradll3tes In medicme, denbstry and vetennary sCience 11 f 9 - From 1986-87 onwards, students obtaining a professional teaching qualification at degree level as a result of initial teacher training, having completed either a B Bd or a Postgraduate Cenificate of Education (PGCE), were brought within the scope of the Record, having previously been explicitly excluded. - External graduates of the University of London (who are not included as students in the Undergraduate or the Postgraduate records) were included in the First Destination Record up to and including 1990-91 only. STAFF RECORD Nationality: - Where countries have merged or split, both old and new names may be listed. Multiple "not known" codes may be the result ofcoding errors which have proved impossible to resolve. Maio subject department ofteacbing (for flies 1972-1983): Prior to 1984, all staff - both academic and academic-related - were coded (where applicable) by "main subject department". This did not, however, always indicate clearly whether it referred to location of teaching or to subject taught, where these might differ. From 1984 onwards, this classification was replaced by "Cost centre" ( providing location) and "Academic discipline" ( proving area of principal academic interest. The latter field physically replaced "main subject department of teaching" in the record format, pre-1984 files being converted from a two-digit to a four-digit field by the addition oftwo zeros. Academic discipline: For full details of4 character subject code structure - designed to show equal and DllIior/minor combinations, refer to Universities Standard Classification ofAcademic Subjects (in binder with reference manuals). Method of Employment: - The definitions offull-time and part-time staff normally used for USR statistics (as first specified by the University Grants Committee) are as follows: Full-time = full-time (code 1), on secondment (code 3, extended sick leave (code 4), maternity leave (code 5) and sabbatical leave (code 6); Part-time = part-time (code 2); part-time, re-employed after retirement (code 7). Cost centre: - Cost centre is defined as the department (or group ofdepartments with similar academic and resource consumption characteristics) from which the member of staffs salary is paid. Because the structure ofthe Record did not allow the coding ofmore than one cost centre per member ofstaff, universities had to decide which cost centre might be the most appropriate or, ifthere were several staff in the same situation, would balance them numerically between the cost centres. Stafftransfers: Staffmoving from one UK university to another would be shown as "destination on leaving" code 00 (employment in other UK university); on arrival at their new institution, they would be recorded with "employment in previous year" code 00 (employment in other UK university). In practice, however, not every transfer was 'resolved' ofpicked up by a receiving university; similarly, some members of staffDll1 shown as transferring to a UK university destination, in fact are returned as such by another institution. It must be remembered that a member of staff is under no obligation to disclose hislher destination to the university he/she is leaving, so whilst "destination on leaving" statistics can give a rough guide to movements, for greater accuracy "employment in previous year" analysis should be used ("Transfers between- universities' aspublishedin University Statistics Volume One, are based on trqn~(PJS in not traw(ers Qut). CONTINUING EDUCAnON - At the start ofthe Conunumg Educauon Record, those uruversltles wluch had "responsible body" status (le were runrung lIberal adult education courscs partly funded by the Department of Education and SCIence), were aiready maiang statiStIcal returns to DES and found It reianveiy easy to prOVIde smular data to USR for both lIberal adult education and post-ex-penence courses It cbd not prove possIble 10 obtam the same comprehensIVe level of returns for courses run by other uruverslty departments As a result, although the statistics of courses run by "extramural, etc departments" can be regarded as reasonably complete, throughout the penod of the record, at least part of the mcrease m the number of courses run by other uruverslty departments IS due to therr haVIng been "cbscovercd" and mcluded for the first iIme, although they represent an area of aCtIVIty wluch had been m eXIstence for some ume j\.lm of cOU!'!C. ~s field was added to the Record for the 1987-88 acadcrruc year at the request of the Department of Education and SCience, to enable them to IdentIfy the numbers ofprofeSSIOnal updating courses bemg proVIded. OrgUtsataOD (orgarn••og deparimtnij.. At the mtroduCtlon ofthe Record, the level ofdetaIl m thIs field was deemed suffiCIent to meet the needS ofthe UruveTSlty G~ts Comrruttee, the UruversJtlcs CounCIl for Adult and Conunumg EduCauon, and the Department ofEducauon and Sctcru;e (returns ofthe latter two bathes were replaced by the Record) Had USR conunued, however, It was mtended to expand the field to cover greater departmental detaIl, m the form ofcost centre codes Occupational background of students. At the mtroduCtlon ofthe Record, approxunately 50 per cent ofthe courses on the Record were run by extramuraVadult education departments, most though not all these courses bemg classIfied as lIberal adult education In VI= ofthe perceIVed growth m the number ofprofeSSIOnal updaung courses, thIs field was Intended to help l,dentIfy courses orgamsed for vocanonally rccrwted groups (even though the courses themselves nught not necessanly be "vocational") Mam subject of COiirse: Wlulst It was obvIouly desirable that the subject classIfical10n used for the Record should be compatible WIth that used for the IncbVIdualIsed student records, It was clear at the outset that a system used eg for undergraduate study was If1iIcIequate tb cover the range of profCSSlonal and lIberal adult education courses antiCIpated m connnllIng education It was accorcbngly deCIded to devIse a new classIficanon, based on the "78 subject groups" but developed In consultal1on WIth acadelDlc and profcsSlonal bocbes Smce the Standard ClassIfical10n of Acadenuc Subjects, mtroduced In 1985, was IIkeWIsc lnappropnate for contlnwng education, the old classIfication was retamed for the full duration ofthe Record 11 USR Data files"" Notes on individual university records (File USRUNIV.wps) ThefoUowing not". arise eitherfrom problems with the Records known to USR orfrom comments made by universities when asked to agree to the release ofindividual university statistics. ABERDEEN J!ndergraduate' - The Univetsity regulations allow students re-sit final examinations over a period of up to four years (unlike the majority of univetsities which only allow a period of up to two yeats at the most). Until 1983, any such students leaving the University were reported as leavers, even if there was a possibility that they might return to re-sit. Because, however, between 30% and 40% of these students did return, the University felt that this gave a misleading impression of their completion rates and, from 1983 onwards, used. the follO'"ing procedu.:·e: any students who would previously lUlVe been shown as leavers with "reason for leaving" code 2 (academic failure), code 4 (health) and code 6 (other reasons), were held in suspense while there was a reasonable expectation that they could return. Initially this period was set at two sessions after leaving; however, the Univetsity had always intended that it should be four sessions, and this was implemented when their new student record system was introduced in 1989 (affecting the University's returns to DiSR from the December 1989 return onwards. "Unsuccessfulleavets" ie those who have spent the maximum permitted period in suspense are the only ones to which the University allocates "reason for leaving" code2 (academic fuilure) or, more often, code 6 (other reasons). These factOts obviously can have a distorting effect on analyses of completion rates when trying to compare Aberdeen with other universities. - Where students (especially in Arts) are not required to opt for specific coutses on admission, they will initially be given "combination" subject codes, until more precise information becomes available. ASTON Contin;ling Educijion -A substantial number ofthe short courses run by Aston fall into the "distance learuing" category. The Univetsity was unable to quantify them in terms of contact houts (or even, in some cases, of student numbers), and it was not therefore possible to include them in the Continuing Education Record. BATH Undergraduate & Postgraduate Unlike most univetsities, the Univetsity of Bath treats its M Eng students as postgraduates; students graduating with a B Sc for the course qualifying for admission to the M Eng course are treated as leavets, removed from the undergraduate record and, on admittance to the M Eng course, are shown as postgraduate new entrants. BELFAST Staff The staff who are shown under cost centre 12 (agriculture & forestry) at Belfast are in fact employed on Civil Service conditions of service and paid directly by the Northern Ireland Department of Agriculture. It was suggested, in 1988, that the inclusion of these staff on the record might be inappiopnate since they do not ap-peai on the University pdyToll; the University. however, was reluctant to omit such a significant area ofactivity from its returns and continued to include them, shown as wholly outside funded, with a nominal salary of£1. CQntinuinl: Education - No postgraduate medical education coutseS are returned bY Belfast, because although this activity was, in the past, a function of the Univetsity's Faculty of Medicine, bY the time the Continuing Education Record was introduced, it had been transferred to the Northern Ireland Council for I, Postgraduate Medical EducatJOn • an Independent body funded by the Northern Ireland Department of Health & SOCIal SeMces Staff - In January 1991, the VIce-Chancellor of the Umverslty mcbcaled that he cbd not WIsh the salanes ofProfessonal and equ!valent grade staff (Grade code 2) to be cbsclosed (despIte the roles of complete confidenltahty of the USR Record, and despIte a CVCP statement confirntlDg the Importance of the conltnued collecnon of t1us data), and took the decISIon that Bmmngham would no longer melude these salanes In Its returns to USR Salanes were returned (by the VIce-Chancellor personally) for the record as at 31 December 1990, but none were receIVed for 1991, 1992 or 1993 BRISTOL ContIDUIDl: EducatIOn - Due to a techrucal problem at USR, the Bnstol Conltnwng Educalton staltSltcs for 1992-93 were short by II 16 courses and 25830 students Unfortunately tlus orruSSlOn was not detected by Bnstol unttl October 1994, by wbtch tIme the figures had already been pubhshed ID "UmvefSlty StaltSltcs" Contrary to usual pracltce, however, the Record was amended at that ltme, so that although the published figures are wrong, the data files are now correct BRUNEL TTnderl:faduate and postl:faduate - Accommodalton In the 1984 student record files, Bnmel was one offour WIIverSlltes (the others beIng Hull, Leeds & Sheffield) WIth codmg dtscrepanCles between "home", "Iodgtngs" and "other accommodalton" The figures for "colleges & halls" for t1us year are correct, but the other categones should be grouped together to aVOId dtstortIon CAMBRIDGE 1Tndergramlate Some medical students, after compleltng theIr pre-<:hmcal studtes transfer to the Umverslty of London for the chrucal part ofthe course, but return to receIve a Cambndge degree , The Umverslty of Cambndge does not elass Its degrees, but awards elasses m the Tnpos (honours) exarnmaltons usually taken at the end of each year A student must pass two Tnpos exammanons to be awarded the BA Degree WIth Honours (some exanunaltons are SUtHhVlded Into two parts whIch are taken over two years) The class of degree recorded on the USR IS the best result obt:llned and not necessanly that obtamed m the finaI y~ As a result of tI1ts, the nwnber of FlfSt Class and Class II DIVISIon I degrees are mflated. • All engmeenng courses at Cambndge are coded as "General Engmeenng" le the engtneenng sub-cbSCIplmes are not separately ldenttfied - Management Stucbes at Cambndge IS taught WItlun the context of englneenng and IS therefore coded HINI Illll. NIOO Postgraduate - In1987, It was dtscovered that Nature of Study had been IDcorrectIy coded by the Umverslty m both the 1985 and thel986 returns Although It was pos~lble to' correct the 1986 records, It was too late to re-open 1985 and, In Consequence, all students WIth "q~Ificalton' aimed for" code 99 (not yet dectded) are shown as nature of study cOde I (taught) when they' should be code 2 (research) Staff ' - Staffat both Carnbndge and Oxford may be appomled Imltally to "college" posts In such cases, .' I they will be shown by then preVIOUS lIlSn!utlon as "transfers to a UK unlverSltyll The transfer \V111 not be resolved (le pIcked up by CarnbndgelOxford on the USR Staff Record), unltl they eventually move to the malO Umverslty payroll, at whIch pomt theIr "employment m preVIous year" WIll be shown as code 15 - newly eltgtble for meluslon on the record CARDIFF - Merged with the University of Wales Institute of Science & Technology (UWIST) to become the UniverSity of Wales Conege of Cardiff from 1 August i 988. Tne new combined institution is shown on the USR records as Code 3500 (the code formerly used for Cardiff). 1Jndergraduate: Although medical students are admitted to the Welsh National School of Medicine (later re named the University of Wales College of Medicine), all pre-medical, pre-dental and pre-clinical teaching takes place at University College, Cardiff, and the students appear on the Cardiffrecord until they transfer to the College ofMedicine for their clinical studies. - Entrants to the Faculties of Arts, Pure Science and Economics are given the sul!ject codes 7600 (arts general and combined), 3800 (combinations of biological and physical sciences), and 4900 (combinations within social studies) respectively. Undergraduate & Postgraduate - Arising from the merger, and because of differences between the computer systems of the two institutions, 1239 returning UWlST students (undergraduate and postgraduate) were entered with "blank" instead ofa valid accommodation code, thus inflating the "other/not known" category for the return as at 31 December 1988. First Destjnatjon - The first combined First Destination return arising from the merger was for graduates in the 1988-89 academic year. DUNDEE 1Jndergraduate - As in some of the other Scottish universities, students are often shown, during early years of their course, with a broad combination sul!ject code which is defined more precisely in due course when choice ofoptions is known. DURHAM Postgraduate ~ This University was the first to indicate a wish for a ~disiance ieaming~ code (see notes). EAST ANGLIA S:tatI - In 1972 and 1973, the Vice-Chancellor 'W3-S not included in StaffR..ecord "becau..~ the singula-Tity of this record would make it immediately identifiable". The University revised its position, and included the Vice-Chancellor, from the 1974 StaffRecord onwards. EDINBURGH - The University's School of Dentistry was progressively run down towards closure in 1993-94, which consequent effects on staffand student numbers. S:tatI - Prior to the December 1987 return, the University returned a number of academic staff who, though not medically qualified, were in receipt of clinical salaries (and had a clinical status cooe accordingly). The University Grants Committee indicated that it did not recognise the payment of clinical salaries to non-medically qualified staff; it was therefore agreed that from the 1987 return onwards, these staff would be treated as being paid on non-clinical rates ( reflected in their clinical status code), and that the additional salary should be regarded as a supplement. The aetuaI salary is, mCO'w.~~, recorded b'lo1t the aj.ij.llvjJi~ate sala.., point was sUwlied manually by the university since it could not be derived automatically . ESSEX Undergraduate - Due to a programmmg error by the UmversIly, subject of study was mcorrecUy coded, m both 1974 and 1975 for some engmeenng students The correct subject groupmg (WIth mcorrect figures m brackets) IS as follows Group 3 (Engmeenng) Group 5 ( BIO & PhySIcal SCiences) 1974 241 (22) 356 (575) 1975 283 (49) 353 (5S7) J!nderilraduate & Postgraduate - Due to a codmg error by the Umverslty, m both 1974 and 1975, the accommodalton codes of some undergraduates and post~raduates were wrongly dtlnbui.ed The corrected figures (With mcorrect figures m brackets) are as follows UmveTSlty ReSIdence Home Lodgmgs Undergraduates 1974 1245 (956) 16 (16) 331 (620) 1975 1291 (995) 75 (-) 500 (796) Postgraduates 1974 233 (91) 6 (-) 169 (311) 1975 275 (1l4) 12 (-) 182 (343) GLASGOW In 1989, 1I emerged that the Umverslty was strJJ mcludmg, m returns to USR, students al Assoc:lated Colleges (for whom the Umverslty had m the past receIVed fundmg from the Umverslty Grants COmmtttee(UGC) because of Its teachtng mput By 1989, any such teachtng was done on a cost or exchange basiS, and, as the students were alr"'!'iY bemg mcluded m returns made by the Colleges to the Scolltsh Office Educalton Department, they were bemg double-<:ounted. A total of 711 undergraduates and 51 postgraduales were therefore 1emoved from the record Wllh a "date of leavmg" of 310189, and a "reason for leavmg" code 6 (other reasons) Undergraduate - Students are adnutted to FacuJltes, not 10 specific courses, and WIll therefore Imltally be given "combmatron" subject codes, unltl more precise mfonnatlon becomes available - In 1992, follOWIng pubhcalton of a study of undergraduate complelton rates (funded by SOED and camed out by a team from the Open Umverslty), the Umverslty felt that It was bemg compared , ~ unfavourably WIth other umVersltles, and partrcuJarly WIth Aberdeen, because Glasgow reported , , . unsuccessful leavers after a two year mterval, as opposed to a four year mterval at Aberdeen, (see notes on Aberdeen above) It was pomted out that the Aberdeen sltualton was perrrutted orily because 11 reflected that Umverslty's degree regulations and that, as all other umverslues conformed to USR niles m tlus respect, umlateral change by Glasgow would be undesrrable ( a VIew supported by both CVCP and by the UmveTSltles Funcltng Counerl) The UmveTSlty mcltcated, however, that the ieh;vant change had a)iead"i been made in then Student Record system and that reverSiOn to the earher procedure would create considerable delays It was reluctantly agreed that further delay must be avoIded. Tbe effect of the change m Glasgow treatment of these students IS clearly VISIble m the VIrtual absence ofunsuccessfulleavers m the final two years ofUSR undergraduate records Staff - The Glasgow staff record mcludes staff ofthe Consorltum of Scolltsh UmveTSllles Reactor Centre at East Ktlbnde (usmg Cost Centre code 98 - mter umverslty umts) HERIOT-WATT I1ndergraduate - In 1986, the Umverslly returned between 500 and 600 students from the Edtnburgh College of Art, a Central Institution funded by the Scolltsh Office Educalton Department (SOED), on the baSIS that tlus composed the Umverslty's Faculty of An and DeSIgn Unfortunately, tlus meant that the students, who were also bemg returned to SOED by the College, were bemg double-<:ounted Evenl1lally, m the return as at 31 December 1990, as a result of a ruhng by the UmversllIes Funcltng CounCIl, the students were removed from the record, usmg the "reason for leaVIng = Code 8 Transfer" 15 with "university IIansferred to = code 9800" (a destination code not previously used) to represent the College. For some years prior to 1986, the University had also been including Architecture students from the College in its USR returns as being in the University's Faculty of Environmental Studies; tb,ese students were also removed from the Record in the !990 retu..1'fi by tb.e met.ltod outlined above. Because ofcoding difficulties associated with the Faculty of Art and Design during the period covered by thel986 and 1987 returns to USR, accurate undergraduate completion rates for those years cannot be calculated. T>ostfU3lb!ale Heriot-Watt and Strathciyde run a joint Master 01 J ecnnology Management course~ in accordance with a Universities Funding Council ruling in 1993, the student registrations are divided on an agreed basis between the two universities (see note on "joint courses"). HULL I !ndergraduate and postgraduate - Accommodation: in the 1984 student record files, Hull was one of four universities (the others being Brunei, Leeds & Sheffield) with coding discrepancies between "home", "lodgings" and "other accommodation". The figures for "colleges & halls" for this year are correct, but the other categories should be grouped together to avoid distortion. LANCASTER - In 1992, the University merged with Charlotte Mason College increasing the numbers both of students and ofstaff(mainly in education). LEEDS I Tndergraduate and postgraduate - Accommodation: in the 1984 student record files, Leeds was one of four universities (the others being Brunei, Hull, & Sheffield) with coding discrepancies between "home", "lodgings" and "other accommodation". The figures for 'colleges & halls" for this year are correct, but the other categories should be grouped together to avoid distortion. LEICESTER I !odergraduate - Degree ofBA in SociaI Sciences (university note recorded in 1972): all students shown as course code 4900 (combinations within social sciences) in their first year, and assigned to specialist codes (eg 4100 economics) for subsequent years, once a firm decision has been taken on choice ofsubject. LONDON - Since USR began, a substantial number ofchanges have taken place within the Umversity of London, principally in the form ofmergers between Schools and Institutes ofthe University. Because oftheir complexity, these changes are detailed in a separate file (USRLOND.wps). Undergraduate In addition to the medical students who do both pre·dinical and clinical studies within the University ofLondon, there are also Cambridge and Oxford students who come to London for clinical studies only, returning to their own universities to receive Cambridge / Oxford degrees. Selected medical students intercalate a year during the medical course (som.etimes at another School ofthe University) to take a B.Sc. This is reflected in the Record by a change in "qualification aimed for" and, where necessary, institution code, and by the insertion (if appropriate) of an interim award ofdegree. First Destination - London external graduates were included in the First Destination Record up to and including 1990·91 only. LONDON BUSINESS SCHOOL (LBS) Postgraduate - The London Business School is a postvac!uate only institution. MANCHESTER Staff • The Manchester staff record mciudes the staff of the Central ServIces Umt for Graduate Careers and Appomtments ServIceS (usmg Cost Centre code 98 - mter universIty umts) MANCHESTER BUSINESS SCHOOL (MBS) postgraduate • The Manchester Busmess School IS a Po51L(raduate Qnly msutullon NEWCASTLE IIndewaduate - For the December 1972 and 1973 returns, the Umverslly failed to convert subject codes for medrcal and dental students from pre-<:hmcal medrcme and denustry (codes 0300 and 0400) to chmcal medrcme and denustry (codes 7700 and 7800) OPEN Staff • The Open Umverslly staff were first mcluded m the USR record m the December 1976 return The dectSlOn to mclude them was taken to facilitate stuches of acadenuc slaff career patterns throughout the UK, and also because the Depanment of Educallon and SCIence (by winch the UmveTSlly was drrectly fimded) thought that It would have use for the data OXFORD I Jndergraduate - Some medrcal students, after complellog thell pre-<:hmcal studies transfer to the UmveTSlty of London for the chmcal part of the course, but return to receIve an Oxford degree • Poor to the 1985-86 acadenuc year, Second Class honours degrees the Umverslty of Oxford were nndlVlded Upper and Lower Second classIficallon was mtroduced for leavers m 1986 onwards - Frrst degree students read "eng1Oeermg SCIence" at Oxford le the engmeermg sub- READING - In 1989, the Umverslty merged WIth Bulmershe College mcreasmg the numbers both of students and of staff (mamly m educauon) 17 STANDREWS Undergraduate - The University does not have a teaching hospital; students taking pre~linical medicine obtain a degree in Medical Science, and the majority of them then transfer to the University of Manchester to complete their clinical studies. SALFORD I !ndergraduate - In the University'sI972 return to USR., some students shown as "new entrants", eg 4 students apparently admitted to the fourth year of a four-year course, and 8 10 Ihe third year of a three year coun;e, were in fact only "procedurally new". This was the only was in which they could be added 10 the record, having heen omitted by the University from the "take-up" process in the previous year. Contjrnting Educatjon SHEFFIELD 1Indergradnate ~n~ po~tgraduate Accommodation: in the 1984 student record files, Sheffield was one of four universities (the others being Brunei, Hull & Leeds) with coding discrepancies between "home", "lodgings" and "other accommodation". The figures for "colleges & halls' for this year are correct, but the other categories should be grouped together to avoid distortion. Staff - The Sheffield staff record includes the staff of the CVCP funded University Staff Training and Developmenl Unit (using Cost Centre code 98 - inter university units). SOUTHAMPTON I !ndergraduate - Class of degree for leavers in 1986: due to a prograntming error in the University, all Upper Second Class Honours degrees awarded in that year were recorded as First Class Honours on USR. Of tlte 660 shown as Firsts, the correct classification is 90 Firsts, and 570 Upper Seconds. Staff - At the start ofthe StaffRecord, there were 20 members ofstaffat Soutltampton who declined to allow certain ilems ofinformation to be provided to USR. By March 1983, one ofthem had left university service, thirteen had withdrawn their objections, leaving only six for whom date ofbirth, nationality, salary/source offinance, type ofsuperannuation and clinical status were nol returned. STIRLING I!ndergraduate - Students are admitted 10 the University, nol to a specific coun;e. They are not committed 10 taking the coun;e for which they originally applied, and often studY a range of subjects, two or even tltree ofwhich may have equal weight. As a result, a high proportion ofcombination subject codes are used. STRATHCLYDE Postgraduate - Strathclyde and Heriol-Watt run ajoinl Master ofTechnology Managemenl course; in accordance with a Universities Funding Council ruling in 1993, the studenl registrati0JlS are divided on an agreed basis between the two universities (see nole on "joinl courses"). SWANSEA Undergraduate At the urne of theu first USR return, the College IOmcated that all students regIstenng for General degrees are given subject code 3800 (comblOauons of bIOlOgical and physIcal SClences) If m the Faculty of Science, and 6800 (comblOauons of languages, hterature, etc WIth other arts) If m the Faculty of Arts More detailed subject codes are Introduced m the second or thud year of course, when more pTCClse definIllon becomes possIble ULSTER - The New Umversily 'of Ulster merged m October 1984 WIth the Ulster Polytechmc to form the Umvel'Slty ofUlster Tlus affects conunUlly of data not only for the Umvcmly but also for Northern Ireland and UK urnvel'Slly aggregated staUsllcs For ease of reporung, the sulHlegree level courses formerly orgamsed by the Polytechmc were also Included m the Umverslly's returns to USR, WIth a smular consequence for conunUlly FIrst Destmalion In January 1993, USR were nobfied of a long stanmng unung error In the Ulster FIrst Desllnauon returns from 1984, returns had been based on graduates In the calendar year, not the acadenuc year In order to rectify tlus, the 1991-92 return (submItted In January 1993) contaIned only 1992 graduates There WJ1l therefore be some d,sconunUlty In ume senes ofgraduate numbers UNIVERSITY OF WALES COLLEGE OF MEDlCJNE (UWCM) The Welsh NalJonal School of MedJeme receIved a Supplementary Charter m 1984, wluch changed the utle ofthe School to the Unlvel'Slty ofWales College ofMedJeme I Jndergraduate I - Although adnuSSJon IS to the Umvel'Slty of Wales College of MedJeme (formerly the Welsh Nauonal School of MedJcIne), all pre-medJcal, pre- UNIVERSITY OF WALES INSTITUTE OF SCIENCE & TECHNOLOGY (lJ',.vIST) - Merged WIth UmverSlly College, CardJff, to become Umverslly of Wales College of Cardtfffrom I August 1988 WALES CENTRAL REGISTRY Staff - The UmverSlty of Wales Central Registry contnbutes only non-acadenuc staff to the USR record YORK Staff - The York staff record Included the three members of staff of the North Eastern 0 & M urnt Funded JOIntly by ten urnverslues, the urnl was based at York and because of the practIcal cWlicullJes of apporuomng staff on an InmvlClually-based, record, -11 was agreed that they should be returned by York and shown as partly funded from sources other ~n York's general funds 1'9 USR All Records: Data Dictionary Supplementary file: University of London mergers(File USRLOND,wps) Hst oflnstitutions of the University ofLondon. showing mergers and amalgamations which began in the 1980's (a) Multi-Facu1tymire<:t AccesslDire<:tly Fupded School. Bedford College - merged with Royal Holloway (1985) Birkbeck College - incorporated the Centre for Extramural Studies from Central University (1988) Cheisea Coiiege - merged with King's College (1985) Imperial College - incorporated St Mary's Hospital Medical School (1988) King's College - incorporated King's College Hospilal Medical School (1983), and Chelsea College and Queen Elizabeth College (1985) London School ofEconomics and PoIitieaJ Scienee Queen Elizabeth College - merged with King's College (1985) Queen Mary College - incorporated Westfield College, as Queen Mary and Westfield College (1989) Royal Holloway College - incorporated Bedford College, as Royal Holloway and Bedford New College (1985) Royal Veterinary College School of Oriental and African Studies School ofPharmacy University College - incorporated University College Hospilal Medical School (1980), Institute of Archaeology (1986), and Middlesex Hospilal Medical School, Institute of Laryngology and Otology, Institute ofOrthopaedics, and Institute ofUrology (1988) Westfield College - merged with Queen Mary College (1989) Wye College Institute of Education (b) Medical School. Charing Cross Hospital Medical School - merged with Westminster Hospital Medical School, as Charing Cross & Westminster Medical School (1984) Guy's Hospital Medical School - merged with St Thomas's Hospilal Medical School, as United Medical and Denial Schools (1982) King's College Hospital Medical School - reunited with King's College (1983) London Hospital Medical College Middlesex Hospital Medical School - merged with University College (1988) Royal Dental HLSDS - merged with United Medical and Dental Schools (1983) Royal Free HMS St Bartholomew's HMC St George's HMS St Mary's Hospital Medica! School - merged with Imperial College (1988) St Thomas's Hospital Medical School - merged with Guy's Hospital Medical School, as United Medical and Dental Schools (1982) University College Hospital Medical School - reunited with University College (1980) Westminster Hospital Medical School - merged with Charing Cross Hospital Medical School, as Charing Cross & Westminster Medical School (1984) Bntlsh Postgraduate MedIcal FederatIOn: Inslllute ofBaSIc Medical SCIences - (later Runtenan Insbtute)ceased to be granl receIVIng IDSlltubon ID 1985-86 CardlQthoraClC ID5lltute - fanned fonn a merger ofthe IDSlItules of Carchology and DIseases ofthe Chest ID 1972 (from 1988 - Nabonal Heart & Lung Insbtute) Insutule ofChild Health InSUtute QfDental SUT~ry InSUtute QfPcnnatQloiD' - merged wnh Umted Mechcal and Dental Schools (1985) Insutute QfLaJY!l~IOiD'& OlOIOiD' - merged WIth Umverslly College (1987) Institute Qf Neurol0K)' Institute ofObstctncs & GynaecoIOiD' - merged WIth Royal Postgraduate MechcaJ School (1986) Instlhlte of OpbtbalmQJQ~ InSUtute Qf Orthopaechcs - merged WIth UmveSlly College (1987) InSUtute ofPsycbJaby InSUIllte ofUroloiD' - merged WIth Umverstty' College (1987) InSUtute of Caucer Research - NB only became a grant receIVIng IDSlItubon 10 1993-94 London School ofHygIene and Tropleal Med,clOe Royal Postgraduate Medical School - IOcorporated IDSlItule ofObstetncs & Gynaecology, (1986) GoldsmIths' College - NB only became a grant recelvmg IDSlItubon ID 1988-89 ~ 'T' • I Institute of Zoology - (fonnerly funded by the Department ofthe EnVIronment) became a UFC- funded msutubon ID 1989-90 Central Office (Senate House) lc) Senate Institutes CQ!!!1auld IDSl1tute of Art InstlMe of Adyanmi J .eeal Stucbes IDSlIhlle of Arch.rol0iD' - merged WIth l!mverstly College (1986) Iosbtute of Clas:m;al SnIdlcs InsbhIte of Commonwealth ShldJeS InSUtute of Computer SCIence - ceased to eXIst WIth effect from 30 September 1973 Insbtute of GeDD8DJC StudIes Institute ofHlstoncal Research InstItute ofI ab" Amenc;an SnIChes Iushtule Qf!!mted States Stuches - prevlQusly, ~erged WIth Insbtute ofHlstoncal Stuches became demerged from 1992 onwards School of SlavonIC and East European StudIes Wartmre- InshhJte Bntlsh In.lIMe ID Pans (Department of French) Finance Rdum (Form 3) All a/the above, WIth the erceptlOn a/the Inslltute a/Archaeology and the Inslltute a/Computer SCience, conllnued to submIt separate Form 3 retums (prepared by the Central UniverSIty) unlll 1988-89 WIth the Introducllon a/the new dIsc-based Form 3 from (/989 90) onwards, an administrative deCISion was taken to Incorporate the Senate Institutes In one Central UniverSIty return NB The UniverSIty Manne BIOlOgical Stahon, Mdlporl (established In January 1970 In assoclOllon WIth the UniverSIty a/Glasgow), was already accounted/or In the Central UniversIty Form 3 21 List of coding changes within the l)njyersity ofl.ondoQresulting from mer:gers and amalgamations 1980 2431 to 2417 University College Hospital Medical School to University College 1982 2421 to 2430 Guy's Hospital Medical School to United Medical & Dental Schools 1983 2422 to 2410 King's College Hospital Medical School to King's College 1984 2432 to 2420 Westminster Hospital Medical School to Cbaring Cross & Westminster Medical SchOOl 2425 to 2430 Royal Dental Hospital to United Medical & Dental Schools 1985 2451 to 2482 Renumbering ofGoldsmiths 2453 to 2480 Renumbering ofHeythrop 2411 to 2410 Queen Elizabeth College to King's College (KQC) 2438 to 2410 Chelsea College to King's College (KQC) 2407 to 2447 Bedford College to Royal Holloway & Bedford New College 2414 to 2447 P..oya! Holloway College to Royal Holloway & Bedford NC'-N College 1986 2402 to 2417 Institute ofArchaeology to University College i987 2424 to 2417 Middlesex Hospital Medical School to University College 1989 2418 to 2413 Westfield College to Queen Mary & Westfield College 1992 2429 to 2409 St Mary's Hospital Medical School to Imperial College 2443 Institute ofUS Studies (previously merged with Institute ofHistorical Studies) became demerged fmm 1992 onwar!ls. Universities Statistical Record Form 3 Data for 1993-94 return Notes on layout The layout gIven here IS an outhne It should be read m conjunctIon wIth the UFC "Notes of GUIdance for the CompletIOn of Form 3", wluch provIdes explanatIOns and dIrectIves Data from Form 3 (Tables 2b, 3 and 6), Student Load and the USR Staff Record are provIded as a serIes of files for each year ofthe record There are SIX files concemmg cost centre mformalton, that share a common structure These files start With a leller whIch represents the ycar (a=1980 to J=1993-1994 The next two characters are 'cc' whIch means cost centre and the nUInbers tell you whIch cost centre mformatlOn IS m the fIles The cost centre nUInbers are defined below Each file contams mformatlOn on 7 cost centres except for the last (e g acc360n csv) which has additIonal mformalton deSCrIbed below IndIVIdual cost centre InformatIon IS contamed wlthm a table WIth 56 hnes and 55 columns and are deSCrIbed here as a sectIOn to aVOId confUSIOn Tables of Form 3 FIle Structure (First five files) Two header rows defme the year, cost centre, speCific Items and Items groupmgs where apphcable The first column defines the UllIverSlty m alphabetical order Columns 02-10 SalarIes and wages (From Table 2) Columns 11-29 Summary of expenditure With sources of mcome (From Table 3) Colllll11l 30 Departmental eqUIpment expenditure (From Table 6) Colunms 31-39 Student load data Colunms 40-43 NUInbers of academiC staff (full or part tIme by fundmg) Codmg FT = Full time PT = Part time Cat A = Fully funded from general funds Cat BC = Not fully funded Colunms 44-47 Numbers of academIC staff (Full or part tIme by functIOns) Codmg Teachmg = Teachmg and research Research ~ Research only Columns 48-51 NUInbers of academIC staff (Full or part tIme by functIons and effort) Nole Teachmg colunms of thiS sectIon are used m the "Management StatIstIcs and Performance mdlcators "to give Student StaffratIOs The weIght "Percentage AcademIC Effort" used (See The Staff Record) Columns 52-55 NUInbers of academiC staff (Full or part tIme by functIOns and effort and fundmg) Note The weight "Percentage Fundmg from General Funds" used The sixth file ("cc360n") contams mfonnatlOn as m the prevIous files for The other two cost centres With registered student load - CreatIve Arts and EducatIOn The total of cost centres I to 37 The"Adult Educallon" cost centre, excludmg the Student Load colunms, whIch are zero And the data from tables 2, 3 and 6 only for Llbranes (total) Computer Centres (own mstltutIon only) Central EducatIOnal Technology Umts The Total of "AcademIC servIces Central AdrmmstratlOn (Table 2) and Non-AcademiC cost centres (tablcs 3 and 6) Income and ExpendIture files There are two more files common to all years "mcome" and "expend" The file,nINCOMEnn csv, glvcs the more detailed mcome data of table 2a The file nEXPENDnn csv has further mfonnatlOn from Table 2b, for the cost centres not covered above and for those, such as Libranes, for which the full Table shows more detaIl It essenllally reproduces the latter part of table 2b With some subtotal hnes onlltled The detaIled layout of thiS file IS given below, but m general there are nme sectIOns, each bnngmg together ll1fOnnatlOn from one or more of the mam heads of Table 2b Each Will usually have the full nll1e colunms ofcosts for the Total ofthe sectIon concemed, followed by columns gIVIng the more detaIled mformallon for subheads These may have the full nme colunms, Just a smgle colunm "Non-Pay" cxpendlture, or (mamly m heads 33 and 34) three columns gIVmg Total pay, Non-Pay and Total expenditure An mrucatlOn IS gIVen bclow ofthe layout ofdata m each sectIOn Figures m parentheses mdlcate the number ofcolunms allotted to an Item (9) Imphes that all 9 columns of Table 2b are ll1cluded, (I) that only "Non Pay" expenditure IS present, and (3) that only the final 3 colunms - Pay, Non-Pay and Total are available I LIBRARIES Tlus starts WIth the total for Llbranes (9), duphcatmg mfonnal1on also on diSC F, and IS followed by the subheads of Table 2b Operatmg costs (9), Books (I), PenodlCals (I), Other Documents (I), Bmdmg (9) 2 ACAD SERV (AcademiC SerVices, mcludmg Llbranes) ThiS starts WIth the Total for all AcademiC services (9), followed by Central Computers (Own InstitutIOn) (9), Central Computers (Elsewhere) (I), Museums, etc (9), Central EducatIOnal Technology (9), "Other" AcademiC serVices (9) 3 GEN ED EXP (General EducatIOnal Expenditure) ThiS starts With the Total (9), followed by E"ammalions (9), Undergraduate pnzes etc (I), Postgraduate pnzes etc (I), "Other" (9) 4 PREMISES The Total for PremIses (mcludmg the Items for repaIrs and Long tenn provISlon) (9) IS followed by Recoverable Rates (I), Non- Recoverable Rates (I), Rents (I), Insurance (I), Energy, Water etc (9), Cleamng (9), Cuslodlal SeTVIces (9), Other runnmg costs (9), RepaIrs and Mamtenance (9), Long Term Mamtenance ProvIsIon (I) 5 STUD FACIL (Staff and Student facIlltIcs) The Total for the head (9) IS followed by Careers servIce (9), Grants to Student soclelIes (I), Payments to Student Umons (I), costs of Wardens of Halls (7) (note the salanes colmnns only), AccommodatIOn Office (9), Umverslly Health servIce (9), Mamtenance of AthletIc facllItles (9), "Other 6 ADMIN ETC (Central AdmmlstratlOn, wIth InIscellaneous Items) a) Central AdmmlstratlOn (9), (DuplIcates mfonnallOn on DIsc F) b) Severance Costs and unfunded PensIOns, compnsmg one column each ofNon-Pay for Total, Relmbursable costs, Other retlTement and severance, Other non-recurrent, and "Other" c) ResIdences (9) and Catenng (9) d) DepreciatIOn of BUlldmgs - one column each for Freeholds and Leaseholds e) EqUIpment and FurnIture - one column each for Total, EqUIpment, Funllture, Mamtenance, and Computer Board Major eqUIpment f) MIscellaneous (Head 31), compnsmg Interest payments (1), Trammg Agcncy (9), Othcr MIscellaneous (9) and a total (3) 7 TOT GEN EX (Total of General ExpendIture) Total General ExpendIture (of Heads 21 to 31) (9), followed by London allowances (9) 8 SPEC EXP (SpCClfic expendIture (Heads 33 to 35) Thc Total (Head 35) (9) IS followed by three colunms each (Pay, Non-Pay and Total) for Research Grants - AcademIc Depts (Head 33a) Research Councils, UK ChantIes, Other bodies and Total of AcademIc Depts (12 cols) Research Grants - Other Depts (Head 33b) Research CouncIls, UK CharItIeS, Other bodIes and Total of Other Depts (12 cols) Other ServICes Rendered (Head 34) AcademIC Depts, Other Depts and Total of Other ServIces Rendered (9 cols) 9 TOTAL EXP (Total expendIture) a) The total of General and Spectlic ExpendIture (Head 36) (9) b) Extraordmary Items Land Sales (I) and other (1) c) Transfers one column each for transfers to reserves, from reserves and Total • Remaining Files The remammg files that are not aVailable for all years (IdentIfied as "F3 TABn CSV") cover tables 3, 4a, 4b, Sa, 6, 7, 8 and 9 These files follow the natural layout of the form, wIth some nunor condensatIOn for example m showmg only openmg balance, receIpts and closmg balance for table 4b Only the Long tcrnl mamtenance provIsIon and a consohdatIOn ofother provIsIOns IS shown m table 4c, and table 5b IS not held m our database The file F3_TABI2 CSV IS for Table 12, a supplementary analysIs of expendIture from Table 2b The file INC_EXP CSV IS for Table la and Ib of Form3, and prcsents the Items of that table as columns m a smgle sectIOn The files of Table 3 area break down of thc whole table splIt at reasonably natural cost centre boundanes I to 13 (Medlcmc, BIOlogIcal and Agncultural subjects), 14 to 27 (PhysIcal and MathematIcal SCIences, Engmeenng and Technology), 28 to 37 (remammg subjects) Wlth Adult EducatIOn and the academIc totals, and the non-academIc cost ccntres and Grand Total DIsc If! also contams table lOIn these tables therc are sectIOns, named as ranges, for each cost centre and total sectIOn Zero cells Tables 3 and 10 are very large and very sparse tables - table 10 m partIcular contams very few non-zero Items m a very large table mdeed In the mterests of conservmg dISC space, zero cells 111 these tables have been left as "empty cells" rather than bemg ShOWll as Leros, and those cost centres m table 10 whIch are entlfely empty have been omItted altogcther ThIS actlon has also been taken m thc "EXPEND" file the latter part of table 2b - for thc colunm of "ClImcal Salanes" Elsewhere, zero cclls are shown as such comnlent IS mVlted as to whether It would be preferable to use empty cells more extensIvely, and so economise on dISC space Cost Centres CC number Name File CC_0l_07 WKS I CLlN MEDIC! nc 2 CLlN DENTIS try 3 PRE-CLIN ST udles 4 ANAT/PHYSIO logy 5 PHARMACOLOG Y 6 PHARMACY 7 NURSING File CC_08_14 WKS 8 OTHER MED Studies 9 BIOCHEMISTR Y 1O PSYCHOLOGY II OTHER BIOL SClences 12 AGRlC&FORES try 13 VETERlNARY 14 CHEMISTRY File CC 1521 WKS 15 PHYSICS 16 OTHER PHYS lcal sCiences 17 MATHEMATICS 18 COMPUTING 19 GENERAL ENG gmeenng 20 CHEMICAL EN gmeenng 21 CIVIL ENG meenng File CC_22_28 WKS 22 ELEC ENG meenng 23 MECH,AERO,P roductlOn 24 MINERAL ENG meenng 25 METAL,MATER lals 26 ARCHITECTUR c 27 OTH TECHNOL ogy 28 PLANNING File CC 29_35 WKS 29 GEOGRAPHY 30 LAW 31 SOCIAL STUD les 32 BUSINESS MA nagmenl 33 ACCOUNTANCY 34 LANGUAGES 35 HUMANITIES FIle CC 36_0N WKS 36 CREATIVEARts 37 EDUCATION TOT CC 1-37 ADULT EDUC allon LIBRARY CENT COMPUT ers CENT EDUC Technology TOT ACAD SE rVlces CENTRAL ADM 100stratton MUSEUMS ETC OTH ACAD SE mces OTHER DEPAR tments TOTAL EXPEN dlture or Income UNIVERSITIES SfATISflCAL RECORD REFERENCE MANUAL Vol 2 - The Postgraduate Record I, Contents Page I The Background of the USR 2 II General DescTlptlon 4 III Operational Procedures 9 IV DefinitIOns and Coding Values A. Introduction 15 B. University Information 15 C. Personal Information 16 D. Annual Information 19 E. Leaving Information 26 F. Miscellaneous 28 l V Tables 1. UK County Codes 29 2. Country Codes 32 3. University and College Codes 37 VI A. Sort Keys 39 B. Check Dlglts 40 C. Coding Conventions 41 VII Transaction layouts for tape 42 1 Section I The Background of the USR I In 1963 the Report of the Robblns Committee on Higher Education drew attention to the lack of adequate statistical Information about higher education, and stressed the Importance for planning and policy making of devising arrangements to provide comprehensive statistics for the future. The Committee drew particular attention to the need for a system which could produce Information on the movement of staff and students into, Within and out of higher education. 2 The. UOIverslty Grants Committee (UGC), In consultation with the Department of Education and Science (DES), accordingly considered how the collection of unlverslty staff and student statistics could be Improved, while keeping form-filling by universities to a mInimum. The traditional method of annual returns to the UGC Involved the production by universities of statistical tables on academic staff and students at a given date. The tables took a long time to prepare and to analyse and they suffered from the disadvantage that they could only yield subsidiary information or cross-analyses to the extent that these were bullt Into the retllrns InItially. Moreover they yielded no InformatIon on the flow of staff and students through unIversities. It was accordIngly proposed that a new central record system be developed In a form suitable for computer analysis. 3 The UniversIties Central CounCil on AdmIssIons (UCCA), a body controlled by ,the universIties themselves, already had some of the Information reqUired about students, and also had the approprIate technical resources and experience to maintain a ~ central statIstIcal record. The UCCA, on beIng InvIted ,to undertake this work, Indicated Its willingness to do so; the Committee of VIce-Chancellors and Principals (CVCP) therefore agreed to JoIn with the UGC, the DES, the ScottIsh Education Department and the UCCA In a feasibility study. By 1968 the CVCP was able to recommend to universities that they should co-operate In the establishment of the Universities' Statistical Record on the understanding that safeguards would be built Into the scheme to protect individual confidentiality. 4 A Policy Group was established by the CVCP and UGC under the chairmanship of a member of the CVCP to have responsibility for the control of Information collected In the USR. Its maIn function 15 to formulate rules under which statistical analyses may be released, and to deCide on requests for provision of data received from persons or organisations other than CVCP and UGC. " 2 ft -,/,- (' USR(2)85 • 5 The fundamental controls on access are that a) No information is released about any individual other than to the person concerned, or to his present university. Tabulated data is not released at such a level of detail that information may be deduced about an identifiable individual. b) No Information Is released, other than to CVCP or UGC, about individual universities except with the approval of the Pollcy Group and the consent of the universities concerned. 6 Operational management of the USR is under a Management Committee whose chairman is a member of the UGC. Its membership comprises members of the CVCP, the UGC and the UCCA with some senior university administrators. Its role Is principally to ensure that the necessary information Is collected accurately and effectively, and the statistical information is publlshed or otherwise made available in a timely and meaningful way. 7 The role of the UCCA is solely as an agent providing the necessary technical resources for the operation of the records. It undertakes this task on the understanding that it wl1l not prejudice its primary responsibility for the undergraduate admissions system, and that it takes no part in. pollcy decisions about the contents of the record or the provision of Information from It. 8 The USR maintains records on I) Undergraduate students on courses of one academic year or more H} Postgraduate students on courses of one academic year or more Ill) Academic and related staff holding regular salaried appointments These records are maintained as records on Individuals from which information is extracted and aggregated to form statistical tables. Records are also maintained from separate returns on the subsequent First Destinations in employment of undergraduate and postgraduate students: these may be analysed separately or in conjunction with the main student records. iV} Continuing Education Courses. This record contains general information on courses lasting less than one academic year including the number of students attending. It contains no information on individuals. 9 The USR also undertakes, on behalf of the UGC, the publication of the annual series "University Statistics". The three volumes of this publication cover Staff and Student statistics, the First Destinations of Graduates, and Financial Statistics. USR(2)85 -3- 3 SEcrION .!!. Introduction to the Student Records The Purpose of the USR Student Records The purpose of these records Is to collect each year InformatIon about all students studying In universities and their academic studies. The records cover all institutions on the University Grants Committee's grant hst. The statistics are used by the universities for planmng and management purposes and by the UGC In Its planmng, as well as to fulfIl the UGC's commitment ID Its terms of reference to collect and publish statistics about the universities. The statistics are also used extensively by other Government and private bodIes and In research Into education. The records may be analysed to provide Information about patterns of academic study and development; about the background and qualificatIons of students In relation to their studies; and to an extent about the careers they then enter. Student numbers may be related through the Student Load return to the fInancIal and staffIng patterns WlthID umversltles. Statistics on students may also be related to national and other statIstics such as demographic developments. Relation between the Student records 2 The USR contains two IndIvidualised records on students. the Undergraduate and the Postgraduate records, in which the basic unit of record is the student studying on a course. These prOVide for detailed study of such students, and cover all students studying -the mait:!. long term courses run by the university. University work In short cour~es is covered by the separate ContlnuIDg Education record. in which the unit of record is a course of study. This records the students concerned only as a number of participants. The Individualised records are completed each year by a related return of the First Destination records: these record the destinations of the students (In employment or elsewhere) dunng the remainder of the calendar year in which they complete USR(2)85 -4- 4 Membership of the records 3 It Is Intended that any student on a course of study shall be recorded in only one of the records (though separate parallel studies by the same person may give rise to separate entries). The distinctions between the records are made strictly on the basis of the course concerned, rather than on the circumstances of any individual student, as follows:- a) The individualised records concern students studying on courses which lead to a degree or other formal qualification of the university, and which iast for the equivalent of one academic year or more. A particular student who Is following only a part of one of these t"nllrc::~~ InRrh:etnc: nnlv Tnr 1:1 ehn,.~ HI'ftA DonA ftAphe.ne" "'..1...... 11 ...... _ ...... _ \I""v••""'y'" "IU&J &""& ,...... ,...... ~, ...u~ 1'''''lllajJQ "I'-'IVY\, expecting a qualification as a result) wlll be Included in the record if his period of study Includes the reference date of the record (31 December). Where there is a moduiar degree scheme, all modules which may form part of the course for a degree are regarded In themselves as courses ali of whose students should be placed in the Individualised record, even though a particular student may be attending only the single module. Any Individual student Is entered only once, with a record that gives an Indication of the nature of his resulting degree. b) Postgraduate courses are those which require as a normal condition of entry that entrants be already qualified at degiee level. This is related explicitly to the course: the fact that a particular entrant to an undergraduate course already holds a degree does not mean that he Is placed In the Postgraduate record. Equally, a university may accept other qualifications as equivalent to a degree for entry to a postgraduate course In a particular case. Some postgraduate courses Incur fees only at an "undergraduate" level (for example, Postgraduate Certificate of Education). They will nevertheless be Included In the Postgraduate re-e.ord; the nature of the fee wlll be Indicated In the record. c) Courses which start as undergraduate courses and continue to a further qualification after award of a degree wiii be treated as undergraduate courses for their whole duration. Examples are professional qualifications In Archltecture and Planning. Such second stage qualifications In a subject are described as "second first degrees" and are specially Indicated as such In the Undergraduate record. Equally there are some "enhanced" engineering courses (Finnlston courses) which are undergraduate degree courses even though the award made may be an MSc - again these are specially Indicated. On the other hand, there are some graduate Bachelor's tifllgrPfll~ (per RPhfl\ whll"h aorA In,..II1A,:.,i In ..hA P/"\"'''d''1''o,fIlDfoa .....,,,,,...... -"'0· ''''0 _, - _ u _ • Vg..&.gy o;;;;; .~""V''-Ie d) Courses of less than an academic year equivalent, and courses which Intrinsically lead to no formal university qualification, are Included in the Continuing Education record, which is a record hoidlng information only on the course. There are some courses of short elapsed duration, leading to a certification or equivalent qualification, which may be considered so concentrated as to be USR(2)85 -5- 5 equivalent to a full academic year of study or more. Universities should place all the students on such a course on the appropriate IndIvidualised record, and omit the course from the COl)tInUIng EducatIon record. If the course Is In the Continuing Education record, then none of the students on It will be placed on an Individualised record. In case of doubt, USR should be consulted. PrIvacy of Information 4 Whlle Information in the Undergraduate and Postgraduate records Is held In IndIvidualised form, so that It may be analysed effectively In terms of any field of Information held, It Is emphasized that It Is used only In a statistical manner, and no analyses are made that might allow informatIOn about any Individual to' be deduced. Information about individuals Is released only to the person concerned, on applicatIOn through his universIty, or to his current university. Reference date of the records 5 The records relate to the position at 31 December In each academIC year. ThIS Is suffiCiently far Into the academic year for the population to have become stable, but Is early I enough to be usable by the UGC In Its planning. The date IS chosen, not so much to record an actual population on any given day, as to provide a reasonable representation of the activity of the universities during the academIC year, It being recognised that there are IneVitably constant casual arrivals and departures during the year which will on the whole compensate each other to leave the position on a fixed date as a fair pIcture. 6 ThiS reference date of 31 December, being out of term, causes some problems In deciding whether to Include particular students. The following rules codIfy the practice which has developed: In case of doubt USR should be consulted. 'c a) Most students wllI be present In both Autumn and Spring terms and WIll be Included with a return of "annual" Information about their studies In the current year. b) Those who were on the previous year's return, but who have left the univerSity during the year, wllI have no "annual" Information, but a return wllI be made of "leaving" Information. cl Those who entered during the' calendar year with the aim of pursuing a course of at least 'one academic year equivalent to Its end, but who have left prematurely before 31 December, will have both "annual" and "leaving" Information. They wllI be excluded from any count of population at 31 December, but their Inclusion allows proper study of entrants. 6 USR(2)85 -6- dl Those attending In the expectation that they wl1l only attend part of a course, and wlIl not receive a qualification as a result, will be Included In the record only If their presence overlaps 31 December. These "occasional" students wl1l be distinguished as such In the field "Qualification aimed for". The former practice of assigning special course codes for "occasional" studies has been abandoned. el Some courses of study start in January and end in December. It Is important that students on these courses are Included with a number of years of "annual" information equal to the number of years In attendance. If the reference date of 31 December is Interpreted rigidly, then they wl1l be Included with one year too few, and students attending for Just one year wl1l be omitted altogether. It has accordingly been decided that, where a course Is organised for groups of students entering together at the start of the Spring term, then students entering those courses at that time wl1l be Included on the return relating to 31 December Immediately prior to the start of the course. This wl1l include research students arriving at the start of this term and formaIly registered as from Its first day. Such students will be given reference numbers appropriate to the year In which that 31 December faIls, but the actual date of entry wl1l be returned in the field "date of entry to university": It must not be later than 31 January. This does not apply to "casual" arrivals or to any student joining the course late. The aim Is that students studying for one calendar year are associated with the academic year In which the bulk of the teaching will faIl, and simIlarly for the longer courses. f) Correspondingly, when such a student leaves, he wl1l be regarded correctly as having left before 31 December, and only a "leaVing" return will be made. In general, students who do not return for the Spring term, even If It had been expected that they would, should be regarded as haVing left before 31 December. gl Industry-sponsored students are deemed to have started their university course In the October prior to their first attendance. hl Students studying on Sandwich courses wlIl be deemed to be enrolled at the university during their periods of Industrial training. Language students and others haVing compulsory study away from the university are similarly deemed to be enrolled at the university during their periods of absence. All these should be Included If 31 December falls in such a period away from the university. jl Where a student leaves and the subject of the qualification obtained differs from that recorded in the preVious "annual" return, (usually because It represents a specific subject within a general course), then the revised subject should be returned as the relevant field of "annual" Information at the same time as the return of "leaving" Information. 7 USR(2)85 -7- , . Relation .!2. other records. 7 The Information contained In the Individualised records cannot legitimately be related directly to other records. For example, a simple count of students cannot be directly related to staff numbers to give a legitimate staff/student ratIO. This Is partly because corrections are needed to allow for students not present at the reference date, but causing load on resources at other tImes of the year, partly because there Is no Information on the equivalence of any part-time student to a full-time one, and partly because account must be taken of the effects of Inter-departmental teaching. Also the organisation of the records 15 around an academic classification of the subject which a student 15 studying, whIch may not relate directly to the departmental structure of the unIversity, on which finance and staffing are allocated. To allow relationships to be made, numbers derived from these records are converted to a full-time equivalent student load (f.t.e. load) which IS then distributed among 37 "academic cost-centres" according to the load which Is placed on the resources of each. These cost centres bring together departments on criteria which are not eXclusively acadeinlc, and staff and financIal statistics are also aggregated and assigned to them. This gIves a common base of classification on which comparisons may properly be made. The calculation of f.t.e. load and Its distrIbution among cost centres Is done In the Student Load return. Thus, for example, students in mechanical engIneering In e. university might amount to 150 full-time and sandwich students. In the Student Load return, the university might add a further 36 students, C present In the summer term only, and obtain a total f.t.e. load of 162. This load might then be distrIbuted between the Mechanical Engineering cost centre (115), the Mathematics cost centre (30) and the Physics cost centre (t7), reflecting the relative drain on resources caused to these departments. A further 40 part-time students might be assessed as 16 full time equivalents, and be similarly distributed, as part of the university's total of part-time students. ' Note that the classIfication of cost centres may group tOPiCS together In a different way from the academic classification, Introducing other criteria than academIc ones according to the current needs of the UGC. 8 USR(2)85 -8- SECfION m Operational Procedures for the Exchange of Data A - General 1 The Postgraduate return For operational purposes the postgraduate return may be considered In two parts: a) Information on postgraduate students who have joined the university since the previous return and were not Included In that return: I) New postgraduate students In their first academic year. H) New postgraduate students who entered a postgraduate course In the university In the remainder of the previous academic year, subsequent to the preVious return. Hi) Students on postgraduate courses starting at the beginning of January who are to be Included under the provisions given In Section 11, paragraph 6e. Iv) Students who have transferred from, or left, other universities and who entered postgraduate courses In the university at any time in the past calendar year. vI) Students who re-entered the university as postgraduates during the past calendar year who have preViously been recorded as "leavers" In a preVious return. Data to be supplled wl1l consist of I) "Personal" information about the student 11) Current year's details as at 31 December iil) "Leavers" details for any students who have terminated their studies by 31 December of their first year. n 9 USR(2)85 -,,- b) Information on all students for whom returns were made by the university In the prevIous year as then engaged In postgraduate studies. Data to be supplied will consist of I) Current year's details as at 31 December for those still continuing study. 11) "Leavers" details for any students who have terminated their studies during the calendar year, whether on successful completion of the course or otherwise. This section of the return Is also used to record any IntermedIate qualifIcations which may be awarded dUring the student's course for example, an MSc prior to passing on to PhD study. ~ ::.. Document Returns 2 Issue of Musters USR wIll despatch to each unlverslty the Postgraduate muster, shOWing all postgraduates for whom Information was returned by the university as present at the previous 31 December. The Information contained WIll be that relating to the last return 3 Updating the Record By the last day of February each year unIversities should return to USR a) Information to update the records of postgraduates on the muster as at 31 December, Including leaving Information for those who have left since the previous December. Universities should check the Information printed In the musters and amend It to reflect the current position for each student by drawing a line through any Incorrect Information and entering the correct details In red on the line Immediately below, using the appropriate codes (see Section IV). The Student Reference Number, however, must not be altered. Any unaltered entries on the muster will be assumed by USR to be correct. ' b) Information on additional students who entered the university since the previous December. The Information will be provided on Form IDP!I. The Student Reference Number should be taken from the set provided by USR In each year for use In that year. If a student has both Joined and left the university since the previous December, the IDP!I form should Include "Leaving" Information as well as "Personal" and "Annual" Information. 10 USR(2)85 -10- 4 Changing Personal Information Personal Information may be corrected, if necessary, by using the procedure described above, paragraph 3a. If unaltered, it will be assumed to be correct. 5 Updating Annual Information Universities should update details of the annual information for students stlll present at 31 December. Amendments should only be made in those columns which need change. Those columns not amended will be assumed by USR to be as printed. 6 Leaving Information These columns should be completed on the muster giving leaVing Information for students who have left for any reason before 31 December. In addition, the field 'subject of study' printed in the annual information should be checked and corrected if necessary to reflect the subject of any qualification obtained. If a student has not left, but has obtained an intermediate quaiification during the year, the nature of this qualification should be returned In this part of the record. The sort key field Is provided for university use as a means of ordering the records. Universities wishing to use it wlll need to Insert the sort keys on the IDP!1 form when making the return. Universities may subsequently change the sort key for any student, !f they Wish, by replacing the code on the record of that student on the returned muster. (see Section VI A). 8 Despatch of Records to USR Universities should despatch the amended musters and any IDP/l forms to reach USR by the last day of February each year. The returns should be addressed to: Universities Statistical Record, PO Box 130, Cheltenham, Glos. GL50 3SE 9 Action .Qx. USR .Q.!!. receipt of the returns USR wlll then: a) Process and validate the Information received b) Clear errors and omissions with universities c) Process and validate corrections USR(2)85 -l!- 11 d) Despatch summary feedback tables to universIties In order that universities may confirm that the statistics correctly reflect the position of their Institution. e) Hence establish a file giving the position at 31 December. Cl Release thiS file for the production of statistical tables. g) From this file prepare the next year's muster In the form requested by each university and despatch to universities for updating. f .=. Tape Returns 10 Issue ~ Musters USR wl1l despatch to each univerSity a tape containing the Postgraduate muster, showmg all postgraduates for whom information was returned by the university as present at the previous 31 December. This wl1l be In reference number order unless otherwIse stated by use of the sort key. The information contained wlll be that relating to the last return personal Information, transaction type 42 and annual Information, transaction type 43. 11 Updating the Record By the last day of February each year universities should return to USR: a) Information to update the records of postgraduates on the muster as at 31 December, Including leaVing InformatIon for those who have left sInce the previous December. The tape will contain tape transactIon types 42 and 43. UnIversities are asked to check the Information contaIned In transaction types 42 and 43 on the tapes and to amend It If necessary, supplyIng the correspondIng transactIons type 42 and 43. The Student Reference Number, however, must not be altered. Unaltered entries wl1l be assumed by USR to be correct. It Is not necessary to Include unaltered transactions on the tapes returned to USR, but a university may make a complete return of all transactions If It so wishes. 12 USR(2j85 -12- b) Information on additional students wbo entered the university since the previous December. The Information wlll be provided on form IDP/I, or alternatively Included on the tape, using tape transaction types 42 and 43. The Student Reference Number should be taken from the set provided by USR In each year for use In that year. If a student has both Joined and left the university since the previous December, the return should Include "Leaving" Information as well as "Personal" and "Annual" Information. 12 Changing Personal Information Personal Information may be corrected, If necessary, by the submission of transaction type 42 to USR, Incorporating the changes. Where the personal Information Is correct, universities need not return these transactions to USR who will then assume that the Information Is correct. If universities wish, they may Include In their returns a complete record, whether changed or unchanged. 13 Updating Annual Information Universities should update details of the annual Information for each student by submitting transaction type 43. Any fields left blank wlll be assumed by USR to be as they were In the muster tape sent out. NOTE 1 If universities so wish, however, they may Include In their returns a complete record, whether changed or unchanged. NOTE 2 Data recorded by universities In any of the fields wlll be used to overwrlte corresponding fields on the postgraduate record. 14 Leaving Information Leaving Information should be returned for all students who have left for any reason before 31 December. In addition, the field 'subject of study' as sent out In the annual Information on the muster tape (transaction type 43) should be checked and corrected If necessary to reflect the subject of any quallficatlon obtained. If a student has not left, but has obtained an Intermediate quallflcatlon during the year, the nature of this qualification should be returned In this part of the record. 13 USR(2)85 -13- The sort key field Is provided for university use as a means of ordering the records. Universities wishing to use It will need to Insert the sort key for each student on the IDP/I form or In any relevant transaction when makmg the return. It Is sufficient to do so In one transaction type. the key given will apply to the whole record. Universities may subsequently change the sort key for any student, If they wish, by replacing the code In any transaction of the return. (see Section VI A). 16 Despatch of Records to USR Universities should dispatch IDP/I forms and tapes of amendmg transactions to reach USR by the last day of February each year. The returns should be addressed to: Universities Statistical Record, PO Box 130, Cheltenham, Glos. GL50 3SE 17 Action Q:L USR .Q!l receipt of the returns USR will then. a) Process and validate the information received b) Clear errors and omissIOns with universities cl Process and validate corrections d) Despatch summary feedback tables to universities In order that universities may confirm that the statistics correctly reflect the position of their Institution. ( e) Hence establish a file giving the position at 31 December. £) Release this file for the production of statistical tables. g) From this file prepare the next year's muster tapes In the format requested by each university and despatch to universities for updating. 14 USR(2)85 -14- sEcnON IV Deffnftlons .!!!.4 Coding Vslues A INTRODUCTION This section gives definitions and coding values which will be used by USR and universIties for all purposes c-onnected with the USR Postgraduate record. They also form the basis for the interpretation of the statistics. Information held in each student's record consists of "University" Information, which relates him to the university at which he is studying. "Personal" information, which describes the student and his background, and Is, in general, not subject to alteration once it has been agreed (apart from marital status in the event of change). "Annual" information in respect of each year of the student's course, describing his circumstances and studies In that year. T'h~ rA,..n..A I~ ,.-ntTInIAt'AI"I hv Cl. P4 1"\ "",f "1Aftn'.... "'" I..f ....._""'.I...... __ ~ ...... ""u.!-"...... '-6 ....J g, .....,,\0& VI" • ...,Gl'J.ll& lU.LV111lClL.1UlI, auy eventually with "first destination" information derived from the First Destination record. Returns of some information forming part of the "ieavlng" section may also be appropriate at Intermediate stages of some courses, particularly where a student takes an intermediate degree. ( B UNIVERSITY INFORMATION 1 Current University The four character code of the university at which the student is currently registered. Note that this appears In all transactions of a magnetic tape return, as a primary check that the correct university Is making the return. See Section V, table 3. USR(2)85 -15- (15 2 ---Date of Enrolment This is defined as date of entry to the current course, and will change only if the course changes. It should not be changed if, for example, a student sImply proceeds from MSc to PhD study. The date should be that on which the student himself first takes part (not necessarily that from which he is regarded as registered). Thus a student entering In January to take part in a course which began the previous October would have a January date of enrolment (and would not be returned until the return relating to the following 31 December). Where a course, orgamsed for a body of students, starts at the first day of the Spnng term, the students starting It at its commencement should be returned in the return relating to the 31 December Just past. They will be given the correct date of enrolment, which must be before 31 January. This also applies to research students arriving at the start of this term and formally registered at its first day, but not to casual arrivals or to those who join the course late. C PERSONAL INFORMATION This IS provided by the university on IDP/I forms, or in its initial tape return about the student. 3 USR Postgraduate reference number This is a nine digit field DIGITS 1,2 Year of start of student's record. Corresponds to the year in which falls the 31 December reference date of the first return made about the student. DIGITS 3-8 Serial number. This is provided by USR in a senes for new postgraduates In each year. DIGIT 9 Modulus 10 check dIgit. 4 ----Name and former surname ThiS Is a three part field. a) Three characters for up to three initials b) 18 characters for up to 18 characters of surname c) 18 characters for up to 18 characters of maiden or other former surname. 16 USR(2)85 -16- 5 Sex This Is coded as 1 or M Male 2 or F Female 6 Marital status ThIs Is coded as 1 or S Single 2 or M Married Where the facts are known. "sinIl:1e" includes widowed or divorced. "Married" Includes separated' (whether legally separated or not). It Is not required or expected that the student will be asked to explain his marital state. His own description should suffice -If a married woman chooses to use her former name and describe herself as single no further questioning is required. This is recorded In the form DDMMYY. 8 Place of residence prior to entry This Is defined as country (or county or district If In the UK) of permanent residence prior to entry to university study at the postgraduate level. It Is used for study of the geographic pattern of students' residence, and the extent of their mobility in seeking university education. It Is not related to the state of residence required In assessing a student for fees purposes: this is included in the relevant annual fees status field. County codes will be used for students resident In the UK (see Section V, table 1) Country codes will be used for students resident outside the UK (see Section V, table 2) 9 Nationality This Is defined as the country of legal nationality, coded using the DES country codes (see Section V, table 2). In cases of dual fU:itionality, if one oi the nationaiities eorresponds to the eountry oi permanent residence prior to entry (see 6 above) then code for that country. USR(2)85 -17- 17 Academic History This records aspects of the student's career before entering the course. It 1s coded by USR from the IDP/! form, or is taken from the university's first tape return on the student. ' 10 Previous Higher Education The UK university or other Institution of Higher Education at which the student was most recently registered prior' to' entering the course. For UK universities the DES codes wlll be used (see Section V table 3). This Is extended for other Institutions as follows. 9100 Enghsh, Welsh, or Ulster Polytechnic 9200 Scottish Central Institution 9300 Other Higher Education In UK 9400 Institution In EuroPean Community 9500 Institution In Commonwealth 9600 Other Overseas Institution 0000 None or not known 11 Entry qualifications These are the qualifications which the student has for entry to the present course, coded as· oI First Degree or Diploma 02 Higher Degree or Diploma 03 Professional quailf1cstlons 04 Other, Including "no formal quallflcatlon" 05 Combinations of 1 to 4 12 Subject of first degree This codes the subject of the student's first degree, If any, using the common standard Universities Classification of Academic Subjects, 1984, adopted Jointly by the UCCA, the UGC and USR. Often the exact course code, as used In the undergraduate record, may be known. If so, It should. be used. If not, a course coding may be expressed as the appropriate two character principal subject code foiiowed by two zeroes. if the student does not hold a first degree, code 0000. 18 USR(2)85 -18- D ANNUAL INFORMATION This Information Is provided each year In the Postgraduate return, and relates to what the student Is doing during that year. Thus, for example, If he Intercalates a year, the "course code" for that year wlll Indicate the subject of his Intercalated study. Most fields In this section will be assumed by USR to remain constant from year to year unless changed by the university. There are several ways In which fields of annual Information are Inter-related, which are checked by the USR systems: thus changes In one field may give rise to a rejection of the record unless corresponding changes are made elsewhere. 13 Current permanent home residence This Is related to the field "place of residence prior to entry" (see paragraph 6 above), and wlll be set inltiaJly to the same value. It Is available for use If the students place of permanent home residence (as distinct from university address) should change during his studies, and Is used In studies of population mobility. It should not be changed merely by virtue of the student's residence at the university, nor is It expected that universities will make regular enquiry of a student's place of residence. It Is defined as country (or county or district If In the UK) of permanent residence during the current year. It Is not related to the state of residence required In assessing a student for fees purposes: this Is Included In the relevant annual fees status field. County codes will be used for students resident In the UK (see Section V, table i) Country codes will be used for students resident outside the UK (see Section V, table 2) 14 Subject of Study This Is a coding of the subject or subjects appropriate to the qualification which the student expects to receive as a result of the current year's study. The code may change from year to year as a result of the student's Intentions changing or clarifying, but should not be changed to reflect the particular pattern of study wl thin a consistent course. Where a student Intercalates a year to study, and receive a qualification In, some other subject, the code will reflect that qlthf~t"t (~,. ..hA VAar ,..t Int'Ar"'olaf'lnn ..._ "...... ••- J ~. ..,.. • WI "' ... Codes are based on the common standard Universities Classification of Academic Subjects, 1984, adopted jointly by the UCCA, the UGC and USR. Most courses In the Postgraduate record will consist at present simply of the appropriate two character code of a "Principal Subject" followed by two zeroes. For taught courses It is also possible to use the four character "balanced combination" type of code If this is necessary to represent the nature of the course «(or t"'} USR(2)85 -19- example, FG31, Physics and Mathematics). It Is not expected that research studies will normally be such as to be represented In this way. If In doubt as to the coding of a particular case, USR should be consulted. It must be stressed that codes represent the academic content of courses, and not operational or administrative matters such as the department In which the course Is taught. Nevertheless, In the Postgraduate record, where the nature of a research subject may be obscure or ambiguous, the university may reasonably use the Department giving the supervisIon as a gUide In resolving difficult cases. No distInction is made In this field for USR purposes between courses of different lengths, or leading to different qualifications. These matters are recorded In other fields as appropriate. ConsideratIOns relating to the coding of students on courses leading to Qualified Teacher status are discussed In section IV-G. IS Duration of course This Is the normal minimum length of the course for all students, not In general amended by reference to the circumstances of the Individual. If and when It becomes clear that this minimum will be eltceeded, then the duration which IS now expected should be substituted. If there Is no formal minimum length, then an estimate should be made which can subsequently be corrected In the light of circumstances. If It Is not yet clear which of two possible lengths Is appropriate (for example, If a student IS as yet undecided between' an MSc or a PhD) then the minimum length of the shorter course should be given. The exceptIOn to this Is that, where a student enters the course In the expectation that he will follow only a part of It, and not receive the resulting qualification at the end of his studies, his return' will be coded to reflect the expected duration of his studies. Thus, for any visiting students who may be recorded In the return, the field will reflect the expected duration of the visit. The duration Is measured In months. The option which previously existed of using terms or years Is no longer aval1able. Where a student Intercalates a second degree In the middle of a normal course, the "duration of course" will, during the Intercalation, reflect the course for the Intercalated degree. 'Prior to" this, It will reflect the course whIch WIll be Interrupted by the Intercalation, and will revert to the approprIate point In that course. USR(2)85 -20- revisIon -1 20 16 Method of Study This field describes the mode In which the student Is attending the course during the current year. Note that It Is not, and should not be, treated as indicative of fees, which are separately recorded (see next paragraph) The coding used Is common to the Undergraduate and the Postgraduate records, and Is given here In full for completeness, though some codes are not applicable to postgraduates. Codes are: ! Full-time: devoting the whole of his time for the duration of the session 2 Part-time: devoting part of his time for the duration of the session 3 Sandwich: sandwich students devoting the whole of their time to the course are recorded under this code both during their periods at university and during their periods of Industrial training 4 Postgraduates still engaged In the work of the course, and supervised, but working away from the university (eg on field work or In International agencies or Industrial laboratories) 5 Postgraduates who have completed the work of the course and are making no significant demand on university resources, but have yet to complete the requirements for award of the degree (eg while writing up a thesisj 6 and 1 are applicable only to the Undergraduate record 8 "Sabbatical" year: students released from study to act as Students' Union officers 9 Not In attendance for other reasons Students who are formally employees of the university, paid as research assistants or the like from research council grants or research cOntracts, and students who are in the empioy of outside research organisations, are not regarded as being able to study as full-time students, and should not be coded I. 21 USR(2)85 -21- 17 Fees This IS a set of three related fields which give all necessary information on fees in relatIon to the student. Other fields are not Interpreted as carrying any Imphcatlon regarding fees, and decisions In coding them should not be Influenced by considerations of fees. a) Fees status This Is a four way code reflecting the student's residence as determined for fees purposes, and the nature of the fee charged. The term "UK fee" IS deflned as a fee recommended by the UGC for students of lonjl;-term residence In the UK. "Other" fees are fees differing from UK fees for whatever reason Code values are" I ResIdent In UK, UK fees chargeable 2 ResIdent outside the UK, other fees chargeable 3 ResIdent outside the UK, UK fees chargeable 4 Resident In the UK, other fees chargeable Code 3 covers, for example, students from the European CommunIty charged UK fees. Code 4 IS provided for those cases where, for example, the resIdence IS In the UK, but Is of insufficient duration for UK fees to be permitted. The codes relate to the fees chargeable to the student, whether paId by hIm or by some other party on hiS behalf. A waIver of fees Is regarded as payment of the fees by the UniversIty. b) Fee level of course This describes characteristics of the course whIch the student IS studYing. Codes are I Fees for course are at undergraduate level 2 Fees for course are at postgraduate level " 3 The course Is a "costed course", fuDded from Income I returned In Form' 3, table I under "speCIfic Incom'e, I head lIa" I fees for courses coded as I or 2 will be returned In form 3, I table I under head 2. 22 USR(2)85 -22- amendment I c) Fee level of student This Is descriptive of the fees applicable to the student In the current year. Codes are: 1 Full-time fee level chargeable 2 Part-time fee level chargeable 3 No, or nominal, fees chargeable 18 Qualification Aimed for This records the qualification which the student hopes to attain as a result of his studies In the current year. Thus, In an Intercalated year, It records the qualification relevant to the Intercalation. Codes relevant to this record are: 00 No formal qualification aimed for: occasional and vIsiting students attending only part of the course, other than reciprocal exchange students (see code IS, below) 14 Professional Teaching Quallflcatlon obtained as a result of a course of INITIAL teacher training IS Exchange students (who mayor may not be receiving a certlflcate) 55 Postgraduate diploma 60 Master's degree 70 Graduate Bachelor's degree ( BPhll, BLitt, etc) 80 PhD 90 Higher Doctorate (DSc, DLitt etc) 95 Other award of higher degree standard 96 Other postgraduate award, not of higher degree standard 99 The qualiflcatlon Is not yet decided Note that degrees awarded as a result of a sequence of related education starting at Initial entrance to an undergraduate course will be recorded on the Undergraduate record as "first", "second first" or "enhanced" degrees, even If the title of award Is a Masters degree. Note that the codes have been changed from those In use prior to 1985: USR(2)85 -23- 19 Nature of Study This field IS used to record whether the course Is regarded as a "taught" or a "research" course. The distinctIon Is made by the UGC, and IS reflected In the Student Load return, where separate tables are provided for students on the two types of course. The coding should relate to the course taken as a whole - no attempt should be made to dIstinguish the nature of different stages. For Students who are studying courses leading to' recognition by the Education Departments as Qualified Teachers, and these students only, thIs field IS also used to IndIcate the "scope" of the training. All such courses are, In their nature, regarded as "taught courses". See section IV-G Codes are For students other than those aiming for QualIfied Teacher Status' 1 Taught course - the course Is maInly a taught one even though It may Include a dissertation 2 Research course - the course IS maInly research even though It may Include some taught subjects For Students aIming for QualIfied Teacher Status only: A Taught course, Primary education, Nursery teaching I B Taught course, Primary education, Nursery and Infants I D Taught course, Primary education, Infants only I E Taught course, Primary education, Junior only I G Taught course, Pnmary education, Junior/middle I H Taught course, Primary educatlon, all ages I J Taught course, Secondary education I K Taught course, Further education teachers I 20 Source of finance This records the principal source of financial support, other than private funds, which the student receives In the current year It 15 not restricted, for example,' to who pays his fees. It should be noted, however, that a waiver of fees by the university Is regarded as a payment of fees by the university, and, In the absence of any other more Important source of funds, should be entered here (code 22) Codes are' 01 No award - loan 02 No award - supported by self or parent 03 No award - other private finance 04 No award - university staff member 24 . , USR(2)85 -24- revision I 11 LEA award 12 Department of Education and Science 13 Scottish Education Department) 14 N. Ireland Ministry of Education 21 University award (le, by the university which the student Is attending) 22 University waiver of fees 23 Exchange student funded reciprocally 30 National Health Service 31 Science and Engineering Research CouncIl 32 Economic and Social Research Council 33 Medical Research Council 34 Natural Environment Research Council 35 Agricultural and food Research Council 36 Other British Government Research 37 University Department under Government contract 38 Other Government department (Including Armed Services and employees In government service) 39 Local Government (other than LEAs) 40 British Council 41 Charitable foundation 51 Overseas Government 52 Overseas scholarship agency 53 Commonwealth scholarship 54 Overseas University award 55 Internatlonal Agency 56 Overseas Industry or Commerce 61 University Department under Industrial contract 62 UK Nationalised Industry' or Commerce (Including Public Corporations) 63 UK Private Industry or Commerce 70 Other awards (source not necessarily known) 80 Combinations of 11 to 63 90 Absent, not studying for the year and award In suspense, or not in attendance 99 Not Known Note: Code 80 should only be used when both components of the support make a substantial contribution to the student's finance. USR(2)85 -25- revision 1 . 25 21 Accommodation This relates to where the student Is living during the current year. Codes are. I College, hall of residence (Including financed residence, or any other accommodation provided by the university) 3 Home parental, marital, or accommodation owned by the student 4 Lodgings Including religious hostels and private rented flats 5 Other (Including not known) 6 Not In residence at the university (for example, research student on fIeld work) USR(2)85 -25a- revision I 26 E "LEAVING" INFORMATION This section gives Information when the student leaves the Institution. It is also used to record certain other information which may arise during the student's sequence of study: for example, the award of an intercalated degree. 22 Qualification obtained This Is used when a student completes a course successfully, or when an Intermediate award (for example, an Intercalated degree) is made. Otherwise it must be left blank. A student is considered for the purposes of the record to have obtained a qualification when he has been approved for conferment of the qualification; it should not await a formal degiee ceiemony. If the university withholds a qualification pending payment of fees, the qualification may be regarded as not haVing been approved. Codes are: 00 No formal qualification aimed for: occasional and visiting students attending only part of the course, including, here, reciprocal exchange students i4 Professionai Teaching Quaiiiicatiofi obtained as a resuit of a course of INITIAL teacher training 55 Postgraduate diploma 60 Master's degree 70 Graduate Bachelor's degree ( BPhll, BLitt, etc) 80 PhD 90 Higher Doctorate (DSc, DLitt etc) 95 Other award of higher degree standard 96 Other postgraduate award not of higher degree standard 23 Date of leaVing Institution This is recorded when the student leaves the institution. either when he completes his postgraduate studies and Is removed from the record, or when he is transferred to another institution to continue his studies there. A student who, after graduating, continues at the same institution to take a further course, will be shown as leaVing: he wl11 then be entered as a new member of the postgraduate record, with a new postgraduate reference number. USR(2)85 ",,26= A student IS not regarded as having completed his studies, and thus having left the university, while It Is still expected that he will submit himself for examination. When he does so successfully, the date of leaving will be taken as that on which he is approved for conferment of the qualification. Where a student Is retained on the books of the university for several vears In the exoectatlon that he will submit a thesis. and Is then "w~ltten off", he' will be coded for the period as method of study 5. In such cases the date of writing off will be shown as the date of leaving, with "reason for leaving" 3. The date will be coded as DDMMYY 24 Reason for leaVing This will be recorded when the student leaves the university, either on completion of his studies, or on transfer to another university to continue them. See the notes In the previous paragraph regarding students retaIned on the record In suspense. Codes are I Successful completion of course. This will be only recorded at final termination of studies. 2 Academic failure 3 Written off after lapse of time 4 Health reasons 5 Death 6 Other reasons 7 Seconded to another university as part of the normal structure of the course 8 Transferred to another university to continue related study at postgraduate level 9 Returning to original university after secondment Code 8 will only be used where the studies the student has been undertakIng are relevant to the new studies, and some credlt Is to be given for them. 25 Unlverslty.!2. which seconded, transferred or returning ThIs Is the DES code of the university concerned. to be used where there Is a coding 7. 8 or 9 In the previous field 26 University awarding degree This Is to be used when a degree Is awarded by a university other 28 USR(2j85 -27- than the ODe returning the last set of annual Information. It covers the case where a student Is seconded from one university to another, completes hIs studies at the second one, but Is awarded his final degree by the first. It applies particularly to certain undergraduate medical courses, but the field may be used If a similar case arises In other studies. F MISCELLANEOUS 27 Sort Key The university may control the order In which students are presented in their returns, and in the musters sent to them by USR, by appending a Sort Key to each student's record. Ihls is described in Section VI A. Universities should advise USR If they Intend to make use of Sort Keys. 28 Subject Codes .2.!!. Leaving It may sometimes arise that a student leaves the university and receives a qualification In a subject more specific than the subject of study described In the last return of annual Information, the previous December. Where broad Initial courses are subsequently made more specific, for example In moving from a General ScIence entry to a specific course In Chemistry, this should be reflected In the next possible annual return. It Is accepted that occasionally the change may not be apparent until the student graduates. Where this occurs, annual Information containing just the "subject of study" field should be returned at the same time as the "leaving" return. This wl1l allow the qualification to be associated with the correct subject. ( 29 Conventions and layouts USR has adopted standard conventions of notation for coding purposes, and It would be helpful If, where possible, universities would follow the same standards. They are described In Section VI C. Record layouts and transaction types for magnetic tape returns are described In Section VII. USR(2)85 -28- 29 G Students aiming for Qualified Teacher Status 30 Some special considerations for coding apply to students in Education courses who are expecting to receive an Initial Teacher TrainIng qualification together with status as Qualified Teachers recogmsed by the Education Depart ments. Reference Is made at the appropriate places in the text this section serves to bring the various POints together. 31 Scope of training The use of the field "Nature of Study" (paragraph 19 above) Is extended, USing alphabetic characters, to Indicate the scope of teaching appropriate to the training given nursery teaching, prImary teaching, secondary teaching etc. ThIS also serves as the prImary means of distinguishing students expecting to receive Qualified Teacher status as a result of the course from others. Students who will not be recognised by the Departments as qualified to teach In the Umted Kingdom must be returned with one of the normal numeric values (for example, overseas students who are expected to return home after their course). Those already holding a teaching qualification must also be returned with one of the numerIC codes. 32 Qualification aimed for and Qualification Obtained Code value 14 In these fields (paras 25 and 28) Is used to Indicate a Professional Teaching Qualification obtained as a result of a course of Initial Teacher Training. This refers explicitly, In the Postgraduate record, to PGCE course, which are the only Postgraduate courses expected to lead to the student obtaining Qualified Teacher Status. Courses Intended for teachers who already hold thJs status are not covered by thIS section, and are treated as ordinary postgraduate degree or diploma courses as appropriate. 33 Subject of Study It Is necessary to represent In the. subject of study the princIpal academic subject assocIated with the student's qualification. PGCE courses will be encoded as "Major/minor" courses with "Education" or "Physical Education" as the main subject, and the academic subject represented In the third and fourth characters, for example, XIGI Education (Mathematics) or X2Y I Education (General Science). For some courses it may be appropriate to use the code 9 irOifi the group as Indicating a broad course In that group, say X IT9 for Education (Modern Languages). If the student's first degree, as coded In "subject of first degree" (paragraph 20), Is a sufficient description, then the subject may be returned as XIOO, and the Information on the first degree wlll be used. In certain courses two academic subjects are combined. These will be Indicated by a pair of numeric characters In the third and fourth position. A notable example Is Education In English/Drama - X133. These numbers are defined ad hoc, and are given In Section V table USR(2)85 -28a- reVision I 4. Note that this Is only for those cases where the two subjects 4 are of full and equal standing, not to record a subsidiary academic I subject. I Students on PGCE courses will thus appear in regular USR tabulations under Education and not be confused with students taking regular degrees In the academic subjects concerned. USR(2j8S -28b- revision I 31 Section V Tables Table .!. .:. UK County Codes The following codes will be used to Indicate county of residence for UK students: English Counties Code Staffordshire 934 Suffolk 935 Avon 901 Surrey 936 Bedfordshire 902 Warwickshire 937 Berkshire 903 West Sussex 938 Buckmghamshlre 904 Wiltshire 939 Cambrldgeshlre 905 England - County not known 949 Cheshire 906 Cleveland 907 Isles of Scilly 420 Cornwall 908 Cumbria 909 Greater London - ILEA 427 Derbyshire 910 Devon 911 Greater London Boroughs Dorset 912 Durham 913 Barking 301 East Sussex 914 Barnet 302 Essex 915 Bexley 303 Gloucestershire 916 Brent 304 ( Hampshire 917 Bromley 305 Hereford & Worcester 918 Croydon 306 Hertfordshire 919 Eallng 307 Humberside 920 Enfield 308 Isle of Wlght 921 Haringey 309 Kent 922 Harrow 310 Lancashire 923 Havering 311 Leicestershire 924 Hllllngdon 312 lincolnshire 925 Hounslow 313 Norfolk 926 Royal Borough of Klngston-upon- North Yorkshire 927 Thames 314 Northamptonshire 928 Merton 315 Northumberland 929 Newham 316 Nottinghamshire 930 Redbridge 317 Oxfordshire 931 Rlchmond-upon-Thames 318 Salop 932 Sutton 319 Somerset 933 Waltham Forest 320 32 USR(2)85 -29- Greater London Boroughs: not West Yorkshire known 329 Bradford 380 West Midlands Calderdale 381 Klrklees 382 Birmingham 330 Leeds 383 Coventry 331 Wakefield 384 Dudley 332 West Yorkshire: not known 389 Sandwell 333 Solihull 334 Walsall 335 Wolverhampton 336 Gateshead 390 West Midlands: not known 339 Newcastle-upon-Tyne 391 North Tyneslde 392 Merseyside South Tyneslde 393 Sunderland 394 Knowsley 340 Tyne and Wear: not known 399 Liverpool 341 St Helens 342 ~ Counties 5efton 343 Wirral 344 Clwyd 570 Merseyside: not known 349 Dyfed 571 Gwent 572 Greater Manchester Gwynedd 573 Mid-Glamorgan 574 Bolton 350 Powys 575 Bury 351 South Glamorgan 576 Manchester 352 West Glamorgan 577 Oldham 353 Wales - County not known 579 Rochdale 354 Salford 355 Scottish Regions ~ Districts Stockport 356 Tameslde 357 Highland Region Trafford 358 Wlgan 359 Calthness 211 Greater Manchester: not known Sutherland 212 369 Ross & Cromarty 213 Skye & Lochalsh 214 South Yorkshire Lochaber 215 Inverness 216 Barnsley 370 Badenoch & Strathspey 217 Doncaster 371 Nairn 218 Rotherham 372 Not known 210 Sheffield 373 South Yorkshire: not known 379 USR(2)85 -30- GrampIan RegIon Strathclyde Moray 221 Banff & Buchan 222 Argyll & Bute 281 Gordon 223 Ayr 282 Aberdeen CIty 224 Dunbarton 283 1("1",,~p,.U .....a. It n ...... 1,.f6 ~I ...... u 'laA ...... 11...... Uo.lI1¥ ~ JJ"""',...~J.u.~ 'l''''~~~ V1O"&V,", ~u.. Not known 220 Lanark 285 Renfrew 286 TaysIde RegIon Not known 280 Angus 231 DumfrIes! Galloway Dundee CIty 232 Perth & KInross 233 WIgtown 291 Not known 230 Stewartry 292 Nlthsdale 293 ( Fife Region Annandale & Eskdale 294 Not known 290 KIrcaldy 241 North East fife 242 Orkney 200 Dunfermline 243 Shetland 201 l\J...... 'L-nnurn ')An .a...'" I..IA.. 'ln'l .L"V" ""u...,nu ~..v w"l;.",';)I,.o;;;l...... 11 .1.,;1 ...... , ~v~ LothIan RegIon Scottish RegIon. not known 299 West Lothian 251 Northern Ireland Edinburgh City 252 Midlothian 253 Belfast 001 East Lothian 254 AntrIm 003 Not known 250 Down 004 Armagh 005 ( '- Borders RegIon Londonderry 006 Tyrone 007 Tweeddale 261 Fermanagh 008 EttrIck & Lauderdale 262 Northern Ireland· not known 099 Roxburgh 263 Berwickshire 264 Channel Isles end others Not known 260 Alderney 592 Central RegIon Guernsey 593 Jersey 594 Clackmannan 271 Isle of Man 595 StIrling 272 Channel Isles: not known 598 FalkIrk 273 Not known 270 UK: not known 599 USR(2)85 -31- '3a Table! -Country Codes As at July 1986, by Country Including alternative names The following codes will be used: * denotes Commonwealth membership + denotes British Dependent Territory The list Is an Index giving an entry for each name which Is likely to be encountered. Often these are alternative names for a country, and give the same code as that for the generally accepted name. Note: Some countries are not permissible as codes for Natlonal1ty - for example, all citizens of Martlnlque have French Nationality. The code for the correct country of Nationality Is Indicated by (Nat nnn) In the entry. Students from Hong Kong may have one of several nationalities: specific enquiry Is desirable. Country Country Abu Dhabl 764 Belize *668 Abyssinia 648 Benln 640 Aden 601 Bermuda (Nat 000) +615 Afars and Issas Territory 749 Bhutan 616 Afghanistan 602 Bolivia 617 A/man 764 Bonalre (Nat 710) 637 A banla 603 Borneo, North (Nat 698) *739 Algeria 604 Borneo, South 673 American Samoa (Nat 77 I) 796 Botswana *618 Andorra 605 Brazil 619 Angola 606 British Antarctica (Nat 000) +801 Angullla (Nat 000) +824 British GUlana *665 Antarctica, British (Nat 000) +801 British Honduras *668 Antarctica, french (Nat 653) 822 British Indian Ocean Territory (Nat 000) Antigua and Barbuda *607 I +823 Antilles (Netherlands) (Nat 710) 637 British Virgin Islands (Nat 000) +776 Argentina 608 Brunei *620 Aruba (Nat 710) 637 Bulgaria 621 Ascension (Nat 000) +735 Burklna 769 Australia *609 Burma 622 Austria 610 Burundl 623 Azores 728 Cambodia 624 Bahamas *611 Cameroon (United Repub. of) 625 Bahrain 612 Canada *626 Balearic Islands' 751 Canary Islands 751 Bangladesh *787 Cape Verde Islands 788 Barbados *613 Cayman Islands (Nat 000) +789 Barbuda (Antigua and) *607 Celebes 673 Basutoland *690 Central African Republic 627 Bechuanaland *618 Ceuta .751 Belgium 614 Ceylon *628 Belgian Congo 633 Chad 6~51 USR(2)85 -32- revision 1 Chagos Archipelago (Nat 000) +823 Chile 630 Gabon 654 China lPeoPle's Republlc) 631 Galapagos 645 China Natlonallst) 652 Gambia *655 Christmas Island *609 Germany (Federal Republic of West Cocos Islands *609 I Germany) 656 Cokelau *714 Germany (Democratic Republic of East Colombia 632 Germany) 657 Comoros , 804 Ghana *658 Congo (Democratic Republlc) (former Gibraltar (Nat 000) +659 Belgian Congo ) ,633 Gilbert Is. *660 Congo (People's Republlc) (former Greece 661 I Congolese Republic - BrazzavllIe) 0 Greenland (Nat 641) 828 634 Grenada *662 Cook Island *714 Grenadmes *738 Corfu 661 Guadeloupe 792 Costa Rica 635 Guam 796 Crete 661 Guatemala 663 Cuba 636 Gufana !BritiSh) *665 Curacao (Dutch) (Nat 710) 637 Gulana Dutch) 753 Cyprus *638 Gulana French) 791 Czechoslovakia 639 Guinea 664 , Guinea Bissau 802 Dahomey 640 Guinea lEquatoflan 790 Denmark - now excludes Greenland and Guinea Portuguese) 802 Faeroes 641 Guinea Spanish) 790 Diego Garcla (Nat 000) +823 Guyana *665 Djlboutl 749 I Dominica *642 Haiti 666 Dominican Republlc 643 Holland 710 Dubal 764 Holy See , 678 Dutch Curacao (Nat 710) 637 Honduras 667 Dutch GUlana 753 Honduras, British *668 Dutch West Indles (Nat 710) 637 Hong Kong (Nat 000) +669 Hungary 670 East Africa (Portuguese) 707 East Germany 657 I Iceland 671 East Tlmor 673 India *672 Ecuador 645 Indian Ocean Territories (British) (Nat I Egypt 768 000) +823 Eire 676 Indonesia: Includes Java, Maluku, South El Salvador 646 Borneo, Sumatra, Sulawesi, West EllIce Islands *647 Irlan, Tlmor 673 Equatoflal Guinea 790 Irlan Barat 673 Erltrea 648 Irlan (West) 673 Estonia 772 Iran , 'I 674 Ethiopia 648 Iraq 675 Ireland (~epubiic) 616 Faeroe Islands (Nat 641) 828 I Irish Republlc 676 Falkland Islands (Nat 000) +649 Israel ': 677 FIJI ,650 Italy - now excludes San Marino, but I Finland 651 Includes Vatican, 678 Formosa :652 Ivory Coast 679 France - now excludes Monaco 653 French Gulana (Nat 653) 791 Jamaica *680 French Territory of the Afars and Issas Japan 681 749 Java 673 French West Indles (Martlnlque, Jordan 682 Guadeloupe) (Nat 653) ,792 French Polynesia Including Tahiti (\I:Il!t Kampuchea, Democratic 624 653) 822 Keellng Islands *609 French Possessions n.e.c. (St Pierre &,~" Kenya *683 Mlquelon, French Polynesia, WaIlfs Khmer Republlc 624 & Futuna) (Nat 653) '822 Klrlbatl *660 French Somallland ·749 Korea (North) .685 Fujalrah 764 I Korea, Republlc of (South Korea) 684 Futuna (Wallls &) (Nat 653) 822 Kuwait 686 36 USR(2)85 -33- revision 1 Pakistan *721 Lao People's Republic 687 Panama 722 Laos 687 Papua New Guinea *723 Latvia 772 Paraguay 724 Lebanon 688 Persia 674 Leeward Is. (see note at end) - Use Peru 725 only If more precise code not Philippines 726 possible (Nat 000) *689 Pltcalrn (Nat 000) +823 Lesotho *690 Poland 727 Liberia 691 Polynesia (french) (Nat 653) 822 Libya 692 Portugal 728 Libyan Arab Republic 692 Portuguese East Africa 707 Liechtenstein 827 Portuguese West Africa (now separate Lithuania 772 I codes : 606 - Angola, 802 - Guinea Luxembourg 693 Bissau, 803 - St Tome & Prlnclpe.) Portuguese Guinea 802 Macao (Nat 728) 694 Portuguese Tlmor 673 Madagascar 695 Principe (Sao Tome &) 803 Madeira 728 Puerto Rico (Nat 771) 730 Malagasy Republic 695 Malawi *696 Qatar 731 Malaya (Nat 698) *697 Malaysia (see note at end) *698 Ras as Kalmah 764 Maldive Is. 793 Reunion (Nat 653) 795 Mall 699 Rhodesia, Northern *781 Malta *700 Rhodesia (Southern Rhodesia, now Maluku 673 Zimbabwe) *732 Martlnique (Nat 653) 792 Romania 733 Mauritania 701 Rumania 733 Mauritius *702 Russia (U.S.S.R.) 772 Mayotte (Nat 653) 821 Rwanda 734 Mexico 703 Miquelon (St Pierre &) (Nat 653) 822 St Eustatlus (Nat 710) 637 Molluccas 673 St Helena (1nl. deps.) (Nat 000) +735 Monaco 825 St Kltts-Nevls - now excludes Angul1la Mongolia (Outer) 704 *736 Montserrat (Nat 000) +705 St Luc!a .737 Morocco 706 St Martin lnorthern part} INat 6531 822 Mozambique 707 St Martin southern part Nat 710 637 I Muscat and Oman 708 St Pierre and Mlquelon Nat 653) 822 St Vincent *738 Namibia 798 Saba (Nat 710) 637 I Nauru *805 Sabah (Nat 698) *739 Nepal 709 Sahara (West) 706 Netherlands 710 Salvador 646 Netherlands Antl1les (Group - Aruba, Samoa IAmerlcan) (Nat 771) 796 Bonalre, Curacao, St Eustatlus, St Samoa Western) *741 Martin (southern part), Saba) (Nat San Marino 826 I 710) 637 Sao Tome & Prlnclpe 803 New Caledonia (Nat 000 or 653) 711 Sarawak (Nat 698) *742 New Guinea *723 Saudi Arabia 743 New Hebrides *713 Senegal 785 New Zealand *714 Senegambla *655 Nicaragua 715 Seychelles *744 Nlger 716 SharJah 764 Nigeria *717 Slam 760 North Borneo (Nat 698) *739 Sierra Leone *745 North Korea 685 Slkklm *672 North Yemen 779 Singapore *746 Northern Rhodesia *781 Socotra 601 Norway 718 Solomon Islands *747 Nyasaland *696 Somali Democratic Republic 748 SomaIlland (French) 749 Oman 708 South Africa 750 Outer Mongolia 704 South Borneo 673 South Korea 684 Pacific Territories (U.S.) (Nat 771) 796 I South-West Africa 798~r7 USR(2)85 -34- revision 1 South Yemen 601 Uruguay 770 Southern Rhodesia *732 U.S.A. 771 Soviet Union 772 U.S. Pacific territories (Guam. Spain 751 American Samoa, Trust Territories Spanish Guinea 790 of Pacific) 796 Sri Lanka • 628 - Code formerly used for U.S. Samoa Sudan 752 alone Sulawesl 673 ~&&~ 772 Sumatra 673 Surlnam 753 Vanuatu *713 Swazlland *754 Vatican City 678 Sweden Venezuela 773 Switzerland - now excludes 755 I VIetnam. Socialist Republic of 774 Liechtenstein 756 y"lrgln !s. (!:I.S.) .(!'l~t 77!L 800 Syrian Arab Repubhc 75'7 Virgin IS. \Brltlsh) \Nat 000) +776 Tahiti (Nat 653) 822 J Wallls and Futuna (Nat 653) 822 Taiwan 652 West Africa (Portuguese) - see Tanganyika *759 Portuguese TangIer 705 \Vest Germany 556 Tanzania *759 West Indles (see note at end) - Use Tchad 629 only If more precise code not Thailand 760 possible 777 Tibet (China - once coded separately) West Irlan 673 631 West Sahara 706 Tlmor (all parts) 673 West Tlmor 673 Togo 762 I Western Samoa *741 Tonga *784 Windward Is. (see note at end) - Use Trlmdad and Tobago *763 only If more precise code not Trlstan da Cunha (Nat 000) +735 possible 778 Truciai States 764 Trust Territories of Pacific (U.S.) (Nat Yemen Arab Republic (North Yemen) 771) 796 779 Tunisia 765 Yemen (People's Democratic Republic Turkey 766 South Yemen) 601 Turks and Ccucos Is. (J'-.,Jat 000) *799 Yugoslavia 780 Tuvalu *647 Zaire 633 Uganda *767 Zambia *781 Umm al Qalwan 764 Zanzibar *759 United Arab Emirates 764 Zimbabwe *732 United Arab Republic 768 United States 771 Not known 782 Upper Volta 769 Stateless 783 Note: Most of the individual countries or territories which make up "Malaysia". or the groups described as "West Indles". "Leeward Islands" and "Windward Islands" are separately coded In this list. The group name (or code) should only be used when the Individual country or territory Is not known. MalaySia Code *698 for the Federation of Malaysia Includes the component states of Malaya (*697). Sabah (*739). and Sarawak (*742). Code 698 IS, however. always to be used for I Nationality. J West Indles - General Code 777 Includes (a) Greater Antllles - Cuba (636). Haiti (666), \ ,. Dominican Republic (643). Jamaica (*680). 38 USR(2)85 -35- revision I Puerto Rico (730). If used, code Nationality as 782 (b) Bahamas Group (*611) including Turks and Caicos Islands (*799) (entirely British). If used, code Nationality as 611 (c) Lesser Antilles - British Islands are the Leeward and Windward Islands (see below) and Cayman Islands (+789). Leeward Islands - Code *689 Includes Angullla (*824), Antigua & Barbuda (*607), Montserrat (+705), St Kitts-Nevls (*736). Windward Islands - Code *778 Includes Dominica (*642), Grenada (*662), St Lucia (*737), and St Vincent (*738). ( USR(2)85 -36- revision I Table 1.:. University and College Codes Aberdeen 0100 London - Queen Mary 2413 Edmburgh 0200 London - Royal Holloway 2414 Glasgow 0300 London - Oriental & African St.Andrews 0400 Studies 2415 Stirling 0500 London - Pharmacy 2416 Strathclyde 0600 London - University College 2417 Dundee 0700 London - Westfield 2418 HerIot Watt 0800 London - Wye 2419 Birmingham 1000 London - Charmg Cross & Bristol 1100 Westminster M.S. 2420 Cambridge 1200 London - *Guy's Hospital M.S. Durham 1300 2421 Newcastle 1400 London - *Klng's College Hospital East Anglia 1500 M.S. 2422 Exeter 1600 London - London Hospital M.C. Essex 1700 2423 Hull 1800 London - Middlesex Hospltal M.S. Kent at Canterbury 1900 2424 Leeds 2000 London - *Royal Dental HospItal Lancaster 2100 2425 Leicester 2200 London - Royal Free Hospital M.S. Liverpool 2300 2426 e London - Inst of Advanced Legal London - St. Bartholomew's Studies 2401 Hospital M.S. 2427 London - Inst of Archaeology 2402 London - St. George's Hospital London - Inst of EducatIon 2403 M.S. 2428 London - Inst of HistorIcal London - St. Mary's HospItal M.S. 0""',...... ,...... l')..tnA ?.A')a l'~0'3"'C:U ..... u .&o'V":I: .&00":1:"'''' London - Slavonic and E. European London - UnIted Med. & Dental Studies 2405 SChools of Guy's & St. London - Warburg Institute 2406 Thomas's Hospitals London - Bedford 2407 (UMDS) 2430 London - BJrkbeck 2408 London - *UnJverslty College London - Imperial 2409 Hospltal M.S. 2431 London - KIng's (KQC) 2410 London - *Westmlnster Medical London - *Queen Elizabeth 2411 School 2432 London - School of EconomIcs London - Postgraduate MedIcal 2412 40 USR(2)85 -37- Federation 2433 Keele 3100 London - Hygiene and Tropical Sussex 3200 Medicine 2434 Aberystwyth 3300 London - lost. of German Studies Bangor 3400 2435 Cardiff, Unlven1ty College 3500 London - Royal Veterinary College Swansea 3600 2436 University of Wales College of London - lnst. of Commonwealth Medicine 3700 Studies 2437 Lampeter 3800 London - *Chelsea 2438 Surrey 4000 London - Courtauld Institute 2439 Aston 4100 London - *lost. of Computer Bradford 4200 Science 2440 Bath 4300 London - lnst. of Classical Studies Brunei 4400 2441 Loughborough 4600 London - lnst. of Latin American City 4700 Studies 2442 Salford 4800 London - Inst. of United States University of Wales lost. of Studies 2443 Science and Technology London - British lnst. In Paris (UWIST) 4900 2444 Warwick 5000 London - Royal Postgraduate M.S. University of Manchester Inst. of 2461 Sclence and Technology London - *Heythrop 2480 (UMlST) 5100 London - *Goldsmiths' 2482 York 5200 Manchester 2500 London Business School 5500 Nottingham 2600 Manchester Business School 5600 OXford 2700 Queen's University of Belfast 6600 Reading 2800 Ulster 6800 Sheffield 2900 *Open 8900 Southampton 3000 Note: • These codes are to be used for previous university/college only. 41 USR(2)85 -38- Table.! I Codes for dual academic subjects in PGCE courses I These codes will be used as characters 3 and 4 of a subject code where I a student studies two academIc subjects as part of a PGCE. Example: J X 137 for Education (HIstory and Drama). 1 II BIOlogy and MathematIcs 12 BIOlogy and Geography 13 Biology and English 14 BIOlogy and HIstory 15 BIOlogy and Drama 16 Biology and Art 17 BIology and MusIc 18 Biology and ReligIous studies 19 MathematIcs and Geography 20 Mathematlcs and English 21 Mathematics and History 22 Mathematics and Drama 23 MathematIcs and Art 24 Mathematics and Music 25 Mathematics and ReligIOUS studies 26 Geography and English 27 Geography and HIstory 28 Geography and Drama 29 Geography and Art 30 Geography and MusIc 31 Geography and Religious studIes 32 English and History 33 English and Drama 34 English and Art ,. ( 35 English and MusIc 36 English and ReligIous studies 37 History and Drama 38 History and Art 39 History and Music 40 History and Religious studies 41 Drama and Music 42 Drama and Religious studies 43 Drama and Religious studies 44 Art and Music ' 45 Art and Religious studIes 46 Music and ReligIous studies These codes cover in a systematic way all combinations of those subjects at present known to be taken InI dual subject BEd degrees,"I and may be used for PGCE If the case arises. Other combinations will be added ad hoc as they arise. USR(I)85 -38a- revlston 1 42 SECTION VI The document musters and muster tapes sent out by USR can be arranged In any of several orders, according to the university's wishes. These orders are A) Order of USR reference number (this will be done In the absence of any specific Instructions). B) AlphabetIcal order of surname. Cl Order of subject of study ("course code"), with alphabetIc order of surname wl thIn each subject. D) Order of subject of study wIth USR reference number order wIthIn each subject. The orderIng of subject Is basically by alphabetic groups, correspondIng to the first letter of the code, such that single-subject courses come first In each alphabetic group, followed by balanced combInations whose first letter falls In that group. The order Is thus (considering the first two characters of the code only) AI,A2,A3. • .A9,AA,AB,. • .AX,B I,B2,. • .B9,BA,BB. • .XW,Xx,YI,. ••Y9 Of course, by no means all these possible code values arIse In practIce. If none of these orders Is convenIent to the unIversity, It Is possible to ( arrange musters to be In any order at all, by attaching appropriate sort keys to the Individual students' records. This Is done by entering the keys In the sort key field on the lOP/I form, or In the sort key field of any transaction for each student, when the Initial return about the student Is made. Keys can subsequently be changed by changing any key In making a return. A sort key Is any sequence of up to seven letters or digits,left Justified. As different computers may sort digits before or after the letters, universities should not mix letters and digits In any gIven position In the key. Sort keys may be unique to each student, or be used to group students of common characteristics together by giving them a common key: within a given value of the key the students may then be sorted In either reference number order or surname order according to the university's wishes. USR(2)85 -39- ~ .:. Check Dlglts The USR reference number Is made up of three parts DIGITS 1-2 Year of entry (eg 85 for 1985) DIGITS 3-8 Personal number, taken from the set of numbers provided to each university each year by USR. DIGIT 9 Check digit. The check digit Is calculated from the earlier eight digits of the number and provides a means of detecting errors of transcription In them. To calculate the check digit, each of the first eight digits Is multiplied by a "weight" which depends on its position In the number, and the resulting products added. The check digit is then obtained by subtracting the final digit of the resulting sum from ten. The weights used are. Digit number 1 2 3 4 5 6 7 8 Weight 1 3 7 9 1 3 7 9 Thus, for example, the check digit for a reference number 85237481 would be calculated as: Number 8 5 2 3 7 4 8 1 Weight 1 3 7 9 1 3 7 9 Product 8 15 14 27 7 12 56 9 The sum of the products is 148, with final digit 8, so the check digit is 10 - 8, or 2, and the full reference number is thus 852374812. ( Note that, In consequence of this calculatIon, the effect of increasing the year of entry by one within any decade (eg from 86 to 87) Is to reduce the check digit by three: that of going from 89 to 90 Is to reduce It by four. If the result Is negative, add ten to make It positive again. Thus, If the student in the example defers entry to 1986, his reference number will be changed to 862374819, the new check digit being calculated as 2 - 3 + 10, or 9. 44 USR(2J85 -40- ~ .:. USR Coding Standards The following standards of notation are used by USR when coding documents, to reduce the risk of confusion between otherwise similar characters.' Letters are written as block capitals and numbers In decimal digits, using the following notation In the cases shown: Alphabetlcs Numerlcs Letter Written Digit Written B B 0 g I I 1 1 0 Q. 2 2 S S 3 3 Z Z 4 4 5 5 6 6 7 "1- 8 8 9 9 Repeated Codes Where a code Is to be repeated throughout a particular column on a page, the code Is written In the first and last lines of that column only, the two being linked by a vertical line with the words GANG PUNCH Inserted In It. USR(2)85 -41- TRANSACTION LAYOUT TYPE 40 Function. IDP Cancellation (To USR) POSITIONS II IFROM I TO LENGTH FIELD NAlIE 1 1 2 2 Transaction Type '40' 3 6 4 DES University Code 7 15 9 USR Reference Number 16 80 65 Unused JI....----J_I--- --J . I USR/2/85 -42- 46 TRANSACTION LAYOUT: TYP£ • Function: IDP Personal/History Data (To and From USE) POSITIONS FROM TO LENGTH FIELD NAME 1 2 2 Transaction Type '42' 3 6 4 DES University Code 7 15 9 USR Reference Number I 16 18 3 Initia1s 19 36 18 Surname 37 1 Sex 38 1 Marital Status 39 44 6 Date of Birth 45 47 3 Na tional1ty 48 51 4 Previous Higher Education 52 53 2 Entry Qualifications 54 57 4 Subject of First Degree 58 72 12 Unused - 73 79 8 Sort Key 80 1 Unused . 47 USR/2/85 -43- SN 3457 UNIVERSITIES STATISTICAL RECORD,1972/73-1 993/94 POSTGRADUATE RECORDS USER GUIDE TRANSACTION L~YOUT TYPE Cl Function IDP Annual Data (To and From USR) POSITIONS FROM TO LENGTH FII'LD NAME 1 2 2 Transaction Type t43' 3 6 4 DES University Code 7 15 9 USR Reference Number I 16 21 6 Date of Enrolment 22 24 3 Current Permanent Home Residence 25 28 4 SUbject of Study 29 31 3 Duration of Course (Months) 32 1 Method of Study 33 35 3 Fees 36 37 2 Qualification Aimed For 38 1 Nature of Study 39 40 2 Source of Finance • 41 1 AccolDDlodation 42 43 2 Qualification Obtained 44 49 6 Date of Leaving 50 1 Reason for Leaving 51 54 4 University to which Transferred r 55 58 4 University Awarding Degree 59 72 14 Unused 73 79 7 Sort Key 80 1 Unused . 48 USR/2/85 -44- USR Postgraduate Record: Record Format (File PG...ps) FIeld Descrlptiop Persopal Record Record type "pp" Sequence number YYNNNNNNC Date ofbIrth DDMMYY ReSIdence pnor to entry RRR Sex S Mantal status M NatIOnalIty NNN PreVIous !ugher educatlOn UUUU Entry quahficatlOn EE Subject offirst degree( 1985 onwards) SSSS Appllal Record (variable pumber) Record type IIPA" Sequence number YYNNNNNNC Year ofannual yy InstItutIOn UUUU Subject of study SSSS Date ofenrolment DDMMYY DuratIOn ofcourse DD Method ofstudy M PreVIous mstltutlon UUUU Quahfication auned for QQ Nature ofstudy N AccommodatIon A c Source offinance (1972-1990) ) or } FF Source offees (1991 onwards) ) Fee - Status ) - Level ofcourse } FFF - Level ofstudent ) Current permanent home reSIdence RRR . , Lcaviog apd destipatiop Record type "PL lI Sequence number YYNNNNNNC qualIficatIOn obtamed QQ Date ofleavmg ~DMMYY 49 Reason for leaving R Institution awarding degree UUUU Primary classification PP Employer category EEE Type ofwork WWW Country ofdestination DDD -_._------,------ Layout of the file PGDIC,wps Each value table has a header: *VTAB,nnnnn,1 where "nnnnn" is the value table name and "I" is the value length; followed by a record for each value and its description: vvv, dddddddddd where "vvv" is the value and "dddddddd" is the description (separated from the value by a comma and a space) Example:- *VTAB,SEX,I - Sex ofstudent Blank, Not known I, Men 2, Women YALUE TABU (*YTAB) on PGDlC,wps *YTAB FieJd SEX Sex MARITAL Marital status PENTR Entry qualifications INSTI University institution MINSTI Institution codes (not USR institutions) SlJBJ Subject ofstudy (for files 1972--1984) SUBJ85 Subject ofstudy/subject offirst degree (for 1985 files onwards) MOS Method ofstudy (for pre 1985 files) M0S85 Method ofstudy (for 1985 files onwards) PQUALA Qualification aimed for (for pre 1985 files) PQUALA85 Qualification aimed for (for 1985 files onwards) NOS Nature ofstudy RES Accommodation PFINANCE Source offinance (for 1972-1990fi1es) SRFEES Source offees (for 1991 files onwards) FSTATUS Fee-paying status ofstudent 50 FCOURSE Fee level ofcourse FSTUDENT Fee level ofstudent COUNTRY DonucllelnatlOnahty/destmatlon LEADOM2 UK county/reglOnldlstnct ofdonucilelresldence pnor to entry PQUALO Qualification obtamed (for pre 1985 files) PQUAL085 Qualification obtamed (for1985 files onwards) RFL Reason for leavmg PRM78 Pnmary classificatIOn (for pre 1979/80 files) PRM80 Pnrnary claSSification (for 1978/79 files onwards) EMPCATl Employer category(for pre 1979/80 files) EMPCAT2 Employer category (for 1978/79 files onwards) TYWORKI Type ofwork (for pre 1979/80 files) TYWORK2 Type ofwork (for 1978/79 files onwards) OLDUK UK country ofdestinatIOn (pre 1979/80 files) NEWUK UK country ofdestmatlOn (for 1978/79 files onwards) 1. Instttuttons m ihc INST IIsl are used for current lIlSl1tubOn. For "PrevIous Iugher educabon", "Insntubon transferred to" and "Insntubon awarchng degree", boih INST and MINST lIsts may be RqUlred. 2. The LEADOM lIst IS a compOSIte lIst of all UK counly/regIonlchstnCl codes used m ihe USR student records The local government boundary changes winch took place m ihe 1970s were mtroduced a year later 10 Scotland than m England and Wales TIns meant !hat UDlvembes were reqwrcd to mtroduce cochng changes over an elrtended penod, winch gave nse to some confuSIon aD'd ihe 0CC3S10nal use of "old" or mcorreet codes - particularly 10 1975 The LEADOM hst should provide suffiCIent mformabon for general use, but for separate lIsts of "old" and "new" codes for EnglandlWales and Scotland, togeiher Mih !he code hst for ihe rest of ihe Bnbsh Isles (wluch remamed unchanged), see ihe supplementary file USRDOM....ps. 51 USR Postgraduate Record: Data Dictionary (File PGDIC.wps) [For detailed definitions ofdata fields, see reference manual (Volume 2) *VTAB,SEX,l - Sex of student Blank, Not known 1, Men 2, Women *VTAB,MARITAL.l - Marital status Blank, Not known 1, Single 2, Married *VTAB,PENTR,2 - Entry qualifications Blank, Not known 01, First degree ofdiploma 02, Higher degree or diploma 03, Professional qualifications 04, Other (including no fonnal qualifications) 05, Combinations of1 to 4 *VTAB,INST,4 - University institution 0100, Aberdeen 0200, Edinburgh 0300, Glasgow 0400, St Andrews 0500, Stirling 0600, Strathclyde 0700, Dundee 0800, Heriot-Watt ( 1000, Birmingham 1100, Bristol 1200, Cambridge 1300, Durham 1400, Newcastle 1500, East Anglia 1600, Exeter 1700, Essex 1800, Hull 1900, Kent 2000, Leeds 2100, Lancaster 2200, Leicester 2300, Liverpool 2400, London (general or unspecified) 2401, Institute ofAdvanced Legal Studies 52 2402, Institute ofArchaeology 2403, Instltute ofEducatlon 2404, Instltute ofHistoncal Research 2405, School of Slavornc & East European Studies 2406, Warburg Institute 2407, Bedford College 2408, BlTkbeck College 2409, Impenal College ofSCIence, Technology & MedIcIne 2410, KIng's College 2411, Queen ElIZabeth College 2412, London School ofEconorrncs & Pohllcal SCIence 2413, Queen Mary & Westfield College 2414, Royal Holloway College 2415, School Onental & Afucan StudIes 2416, School ofPharmacy 2417, Umverslty College & HospItal MedIcal School 2418, Westfield College 2419, Wye College 2420, Channg Cross & Westrrnnster Medical School 2421, Guys HospItal MedIcal School 2422, KIng's College HospItal MedIcal School 2423, London HospItal MedIcal College 2424, Middlesex Hospital MedIcal School 2425, Royal Dental Hospital 2426, Royal Free HospItal School ofMedICIne 2427, St Bartholomew's HospItal Medical College 2428, St George's HospItal Medical School 2429, St Mary's HospItal Medical School 2430, Umted MedIcal & Dental School 2431, Umverslty College HospItal Medical School 2432, Westrrnnster MedIcal School 2433, Bnnsh Postgraduate Medical FederatIOn ( 2434, School ofHYgiene & TropIcal MedICIne 2435, Institute ofGermarnc StudIes 2436, Royal Vetennary College 2437, InstItute ofCommonwealth Studies 2438, Chelsea College ofSCIence & Technology 2439, Courtauld InstItute ofArt 2440, illSlltufe ofComputer StudIes 2441, InstItute ofClasSIcal Stuches 2442, Institute ofLatIn Arnencan Studies 2443, Institute ofUmted States StudIeS 2444, Bnnsh Instifute In Pans 2445, Central ~dmmistratton 2447, Royal Holloway & B"edford New College 2461, Ro,tal Postgraduate MedIcal School 24~ 6oIdsIDIths-€:oIlege (from J988 onwards) 2485, rnsntute ofRbmance Studtes 2491, Department ofExtra-mural Studies 53 2500, Manchester 2600, Nottingham 2700, Oxford 2800, Reading 2900, Sheffield 3000, Southampton 3100, Keele 3200, Sussex 3300, Aberystwyth 3400, Bangor 3500, Cardiff 3600, Swansea 3700, University ofWales College ofMedicine 3800, Lampeter 3900, Wales (central) 4000, Surrey 4100, Aston 4200, Bradford 4300, Bath 4400, BruneI 4600, Loughborough 4700, City 4800, Salford 4900, University ofWales Institute ofTechnology (UWIST) 5000, Warwick 5100, University ofManchester Institute ofTechnology (UMIST) 5200, York 5500, London Business School 5600, Manchester Business School 6600, Belfast 6800, Ulster "VTAB,MINST,4 - Institution codes (not USR institutions) (usedfor previous, destinalion or degree awarding institution) Blank, Not known 0000, Not known 2400, London - Central University (college not specified) 2451, London - Goldsmiths College (prior to fUll designation as a School ofthe University) 2453, London - Heythrop College 2455, London - New College 2480, London - Heythrop College 9100, English, Welsh or Ulster Polytechnic 9200, Scottish Central Institution 9300, Other J)K higher education 9400, EC institution 9500, Commonwealth institution 9600, Other overseas institution 8900, Open University 9999, Previous university overseas ~VTAB,SUBJ,4 - Subject ofstudy (for mes 1972-1984) (Although subject ofstudy was only avaIlable as a two d!glt lield on the pQ$tgraduate record before 1985, the space allocated was ertended retrospecllvely to four dIgits (to gIve conSIstency offile format with la/er years) from 1985 onwards by the addlllon oftwo folloWIng zeros) Blank, Not known 0000, Not apphcable 0100, Educatton 0300, Pre-chmcal medlcme 0400, Pre-clirucal denttstry 0500, Pharmacy 0600, Pharmacology 0700, Other studIes allied to medlcme & health 0800, Aeronautical engmeenng 0900, Cheffi1cal engmeenng 1000, Clvtl engmeenng 1100, Electncal engmeenng 1200, Mechantcal engmeenng 1300, ProductIon engIneenng 1400, Mimng 1500, Metallurgy 1600, Other general & combmed engmeenng subjects 1700, Surveymg 1800, Other technologtes & combmations ofengmeenng & technologtes 2000, Agnculture 2100, Agncultural biology 2200, Agncultural cheffi1stry 2300, Forestry 2400, Vetennary sCience 2500, BIOlogy 2600, Botany 2700, Zoology 2800, PhySIology l 2900, BIOCheffi1stry 3000, Combmabons ofblOlogtcal sCIences 3100; Mathernabcs 3200,Mathemabc~phy~cs 3300, PhySICS 3400, Chemistry 3500, Geology 3600, EnVIronmental scIences (excludmg geology) 3700, Combmatlons ofphYSIcal sCIences 4000, Busmess & management studIes 4100, Econoffi1cs 4200, Geography 4300, Accountancy 4400, Government & pubhc adffi1mstratIon 4500, Law 4600, Psychology 55 .. ~ ,. 4700, Sociology 4800, Social anthropology 4900, Combinations ofsocial studies 5100, Architecture 5200, Town & country planning 5300, Home, hotel & institutional management ,Ann f).,.'h_ n~n.+"~C'",,;nfta.l J/r un"-o:lItinna.l *VTAB,SUBJ85,4 - Subject ofstudy (for 1985 rdes oDwards) \ NBfirst two characlers IlDbz. shown here. In many cases. universities use only the two characters. as listed below. to classify postgraduate study/research. A 4 character code NI9(J was. however. specially allocated for use with MBA courses. and universities ....re of course free to use all four characters if they considered it appropriate. For fUll details of4 character subject code structure - designed to show equal and major/minor combinations. refer to Universities Standard Classification ofAcademic Subjects. AI, Pre-c1inical medicine A2, Pre-c1inical dentistry A3, Clinical medicine A4 Clinical dentistry Bl, Anatomy & physiology B2, Pharmacology B3, Pharmacy B4, Nutrition B5, Ophthalmic B6, Audiology B7, Nursing B8, Medical technology 56 B9, Other medical sub]ects Cl, Biology C2, Botany C3, Zoology C4, Genetics CS, MicrobIology C6, Molecular blOlogy & bIophysIcs C7, BlOCherntstry C8, Psychology (unless solely as a SOCIal sCIence) C9, Other blologtcal sCiences D I, Vetennary sCIence D2, Agriculture D3, Forestry 04, Food sCience D8, Agricultural sCIences D9, Other agncultural subjects Fl, Cherntstry F2, Matenals sCience F3, PhysIcs FS, Astronomy F6, Geology F7, Oceanography F8, Geography (without a slgruficant SOCIal studtes element) F9, EnVIronmental science G1, MathematICS G4, Statistics G5, Computer studies G9, Other mathematical sCiences HI, General engtneenng H2, Civil engmeenng ID, Mechanical engtneenng H4, Aeronautical engmeenng H5, Electncal engtneenng H6, Electrornc engtneenng H7, ProductIon engmeenng H8, Cherntcal engmeenng Jl, Mtneralstechnology 12, Metallurgy 13, Ceranucs & glasses J4, Polymers & textiles J5, Other matenals technology J6, Mantlme technology J8, Biotechnology J9, Other engmeenng & technologtes K1, Arclntecture KZ, BUlldmg KJ, Envtronmental technologtes K4, Town & country planrnng K9, Other arc!utec!JJral studies 57 Ll, Economics L3, Sociology L4, Social policy & administration L5, Applied social work L6, Anthropology L7, Psychology (without significant element ofbiological science) L8, Geography (unless solely as a physical science) MI, Politics M3,Law M9, Other social studies NI, Business & management studies N2, Operational research N3, Financial management N4, Accountancy N5, Marketing & market research N6, Industrial relations N7, Institutional management N8, Land & property management N9, Other business & administrative studies PI, Librarianship P2, Information science P3, Communication studies P4, Media studies QI, Linguistics Q2, Comparative literature Q3, English Q4, American studies Q5, Celtic Q6, Latin Q7, Classical Greek Q8, Classics Q9, Other ancient languages ( RI, French RZ, German R3, Italian R4, Spanish RS, Portuguese R6, Latin American languages R7, Scandinavianlanguages R8, Russian Tl, Slavonic & East-European languages T2, Other European languages T3, Chinese T4, Japanese T5, Other Asian languages T6, Modem Middle-Eastern languages T7, African languages T9, Other or unspecified modern languages VI, History 58 V2, HIstory V3, Economic & soclallustory V4, HIstory ofart VS, HIstory & plulosophy ofsCience V6, Archaeology V7, Plulosophy VS, Theology & relIgious studies V9, Other humamtles W1, Fine art W2, Design studies W3, MUSIC W4,Drama W5, Cinematics W9, Other creative arts Xl, Teacher training X2, PhYSical education ( X3, Academic studies m education X4, Techniques In teaclung cluldren X5, Techniques In teachmg adults X6, EducatIOn for those With special needs X7, Technology In education X8, Management & orgamsatlOn In educatIOn X9, Other tOPiCS In educatIOn Yl, Combined & general sCience Y2, Combined & general SOCIal science Y3, Combined & general arts Y4, Other combined & general Y6, Tnple combinations *VTAB,MOS,1 - Method ofstudy (for pre 1985 files) 1, Full-time 2, Part-tune 3, SandWich 4, Not In attendance but supervJsed 5, Not In attendance & no longer supelV1.sed Blank, Not known *VTAB,MOS85,1 - Method ofstudy (for 1985 files onwards) A common clasSIfication for both undergraduate andpostgraduate students was Introduced In /985 . only codes applzcable to postgraduates are Included here 1, Full-hme 2, Part-time 3, SandWich 4, Postgraduates engaged In relevant studies, but away from the umverslty 5, Postgraduates no longer In attendance (eg wntmg up theSIS) 8, Sabbatical year (released to be Students' Umon officers) 9,Not In attendance for other reasons Blank, Not known 59 l (\ *VTAB.PQUALA,2 - Qualification aimed for (for pre 1985 files) Blank, Not known 00, No award aimed for 06, Master's degree 07, Graduate Bachelor's degree 08, PhD 09, Higher doctorate 10, Higher diploma 13, Not decided 14, Professional teaching qualification *VTAB.PQUALA8S,2 - Qualification aimed for (for 1985 files onwards) 14, Professional teaching qualification 15, Exchange student 55, Postgraduate diploma 60, Master's degree 70, Graduate BaChelor's degree SO. PhD 90, Higher doctorate 95, Other higher degree 96, Other award 99, Not decided *VTAB,NOS.l - Nature ofstudy Atthe reqUest ofthe Department ofEducation & Science. this classification was extended to include details ofthe scope ofthe taught coursesfor students aimingfor "qualified teacher status· (QTS). 1, Taught course 2, Research 3, Distance learning Blank, Not known A, Taught course, primary education - nursery teaching B, Taught course, primary education - nursery & infants D, Taught course, primary education - infants only E, Taught course, primary education - junior only G, Taught course, primary education - junior/middle H, Taught course, primary education - all ages ], Taug..f'tt course, secontiSlry education teachin-8 K, Taught course, further education teaching *VTAB,RES.l - Type of accommodation Blank, Not known 1, College, hall, other university owned accommodation 3, Home (parental or marital) 4, Lodgings 5, Other 6, Not resident at university (eg on study or work placement abroad) 60 *VTAB,PFINANCE,2 - Pnncipal source offinance (for 1972-90 files) 01 - No award -loan 02 - No award - supported by self or parents 03 - No award - other pnvate finance 04 - No award - umverslty staff member 11 - Local education authonty award 12 - Department ofEducanon & SCience 13 - Scottish Office Education Department 14 - Northern Ireland Department ofEducatIOn 20 - UK umverslty award 21 - Umverslty award (le umverslty currently attended) 22 -Umverslty WlUver 23 - Exchange student (reclprocal fundmg) 30 - NatIOnal health Semce 31, SClence & Engmeenng Research Councll 32, Econonuc & SOCial Research Council 33, Medical Research CounCil 34, Natural EnVlfonment Research Counctl 35, Agncultural Research CounCil 36, Other Bntlsh government research 37, Umverslty department under government contract 38, Other government department 39, Local government (other than LEAs) 40, 8ntlsh Council 41, Chantable foundatlOn 51, Overseas government 52, Overseas scholarslup agency 53, Commonwealth scholarslup 54, Overseas umverslty award 55, InternatlOnal agency 56, Overseas Industry/commerce 61, Umverslty department under mdustnal contract ( 62, UK natIonaltsed mdustry/commerce 63, UK pnvate Industry/commerce 80, CombInanons of11 to 63 90, Absent (award In suspense or not In attendance) 99, Not known Blank, Not known *VTAB,SRFEES,2 - Source of fees (for 1991 files onwards) 01, No fees - ERASMUS Vlsltor 02, No fees - other reCIprocal exchange student 03, No fees - member ofstaff 04, Umverslty WlUver offees 05, Private finance ortly 06, Umverslty scholarslup or award 07, Fees plUd by other UK lugher education Institution 11, Mandatory/discretIonary award from local education authonty (lJK e."CcI Scotland) 12, Mandatory/discretIOnary award (Scottish Office Education Department) .~) 61 15, Local government in UK (other than mandatory/discretionary awards) 16, Local government (ChannellsleslIsle ofMan) 21, Depa..rtment ofEducation &. Science 22, Scottish Office Education Department 23, Welsh Office 24, Department ofEducation (Northern Ireland) 25, HM Forces 26, Ministry ofDefence 27, Health Departments & health authorities (incl National Heakth Service) 28, Overseas Development Agency 29, Other iJK government departments 31, Science & Engineering Research Council 32, Economic & Social Research Council 33, Medical Research Council 34, Natural Environment Research Council 35, Agriculture & Food Research Council 36, Royal Society !British Academy 37, British Council 38, Overseas Research Student Scheme 39, Other UK public funds 41, UK charitable foundations 45, UK nationalised industry/commerce 46, UK private industry/commerce 51, EC funding 52, Commonwealth scholarship 53, Other overseas scholarship 54, Overseas university 55, Overseas government 56, Overseas industry/commerce 57, International agencies (other than EC) 71, Other sources 81, Combinations of 15 to 57 91 , Fee in suspense due to absence 99, Not known Blank, Not known '"VTAB,FSTATUS,l - Fee-paying status ofstudent Blank, Not known I, Resident in UK, UK fees chargeable 2, Resident in outside UK, other fees chargeable 3, Resident in outside UK, UK fees chargeable 4, Resident in UK, other fees chargeable '"VTAB,FCOURSE,l - Fee level ofcourse Blank, Not known I, Fee at undergraduate level 2, Fee at postgraduate level 3, Fee is "costed" (self-financing course, defined in Form 3 finance return, pre 1989-90) 62 *VTAB,FSTUDENT,l - Fee level of student Blank, Not known i, Fuii-tune fee 2, Part-time fee 3, No feelnommal fee chargeable *VTAB,COUNTRY,3 - Domicilefnationality Domicrh u definedfor USR purposes tU the student'spermanerrt ha,,", resu/enct!. These codes were used where appropnate, for 'nallonahty", unll/ the latter was dlsconllnued as a compulsory field on undergraduate and postgraduate records, folluwlng a deCISion by th~ Dept of Educallon & Science m Apnl,J988, however, some unlverSllles requmng the datafor the" own use egfor compIling electoral rolls - conllnued to return It on the Record) Where country codes are used for analySiS by nallonalrty, code 000 represents UK (Countnes lrsted In ongmal hlstoncal sequence, Since which order many countnes have had changes ofname, etc Where countnes have merged or spilt both old and new names may be lrsted For stnct alphabetiCal and nUmErical lists, see ;ef;:rence manual) Blank, Not known ( 601, Yemen PDR 602, Afghanistan 603,A1bama 604, Algena 60S, Andorra (included With France In any EC grOUPing) 606, Angola 736, St Kitts-r-{eviS 80 I, BntIsh Antarctica 607, AntIgua 637, Netherlands Antilles 608, Argenium 609, Austraha 610, Austna 611, Bahamas 612, Balmun 787, Bangladesh ( 613, Barbados 614, Belgium 668, Behze , , 640, Berun 615, Bermuda 616, Bhutan 617, BObvta 618, Botswana 619, Brl1Zll 620, Brunei 621, Bulgan8. 622, Burma 623, Burunw 624, Karopuchea 625, Cameroon 626, Canada 628, Sn Lanka 63 788, Cape Verde Islands 789, Cayman Islands 627:0 Central African Republic 629, Chad 630, Chile 631, China (Communist) 632, Colombia 804, Comoros 633, Zaire 634, Congo (People's Republic) 635, Costa Rica 636, Cuba 638, Cyprus 639,Czecho~ovMda 641, Denmark 749, Djibouti 642, Dominica 643, Dominican Republic 645, Ecuador 768, United Arab Republic 676, Republic ofIreland 646, El Salvador 647, Tuvalu 790, Equatorial Guinea 648, Ethiopia 649, Falkland Islands. 650, Fiji (excludedfrom the CommolTWealthfrom 1987 onwards) 651, Finland 652, Taiwan 653, France 791, French Guiana (included with France in any ECgrouping) 792, French West Indies (included with France in any ECgrouping) 654, Gabon 655, Gambia 656, West Germany (this code also usedfor Unified Germany) 657, East Germany 658, Ghana 659, Gibraltar 660, Kinbati 661, Greece 662, Grenada 663, Guatemala 664, Guinea 802, Guinea Bissau 665, Guyana 666, Haiti 667, Honduras 669, Hong Kong 670, Hungary 61 671, Iceland 672, India 673, Indonesia 674, Iran 675, Iraq 677, Israel 678, Italy 679, Ivory Coast 680, Jarnatca 681, Japan 682, Jordan 683, Kenya 684, Republic ofKorea 685, Korea (People's Democratic Republic) 686, KuwlUt 687, Lao People's Democratic Republic 688, Lebanon 689, Leeward Isles 690, Lesotho 691, Llbena 692, Libyan Arab Republic 693, Luxembourg 694, Macao 695, Malagasy Republic 696, MalaWi 697, Malaya 698, Malaysia (USR publishedfigures for Malaysra also Include Malaya, Sabah & Sarawak) 793, Maldlve Islands 699, MalI 700, ~..1a1ta 701, Mauntarua 702, Mauntlus 703, MeXIco 704, Mongolia 705, Montserrat 706, Morocco 707, Mozambique 798, 't,J"wTLibui 805, Nauru 709, Nepal 710, Netherlands 711, New Caledoru3 712, New GuInea 723,Papua 713, Vanuatu 714, New Zealand 715, Nicaragua 716, Nlger 717, Nlgena 65 718, Norway 708, Oman 721, Pakistan (re-joined the Commonwealth in 1989, having been excluded since 1972) 722, Panama 724, Paraguay 725, Peru 726, Philippines 727, Poland 728, Portugal (included in ECfrom 1986 onwards) 786, Portuguese Timor 794, Portuguese West .A..frica 730, Puerto Rico 731, Qatar 795, Reunion (included with France in any EC grouping) 732, Zimbabwe 733, Rumania 734, Rwanda 797, Sikkim 754, Swaziland 735, St Helena 737, St Lucia 803, Sao Tome & Principe 738, St Vincent 739, Sabah 796, Samoa (US) 741, West Samoa 742, Sarawak 743, Saudi Arabia 785, Senegal 744, Seychelles 160, Thailand 761, Tibet 745, Sierra Leone 746, Singapore 747, Solomon Islands 748, Somali Republic 750, South Africa 751, Spain (included in ECfrom 1986 onwards) 752, Sudan 753,Surinarn 755, Sweden 756, Switzerland 757, Syrian Arab Republic 759, Tanzania 762, Togo 784, Tonga 763, Trinidad & Tobago 765, Tunisia 766, Turkey 799, Turks & ClllCOS Islands 767, Uganda 764, Umted Arab Ermrates 769, Upper Volta 770, Uruguay 771, Umted States ofAmenca 772, USSR 713, Venezuela 714, Vietnam, North (also used for SOCialISt Repubhc ofVietnam) 715, Vietnam, South 800, Vtrgm Islands (US) 716, Vlrgm Islands (Bnttsh) 777, West Indles, general 778, Wmdward Isles 779, Yemen Arab Repubhc 780, YugoslaVIa 781, Zambia 782, Not known ...... , IllJ,::>tateless 821,Mayotte (mcluded WIth France In any EC groupmg) 822, French Overseas Temtones (nec) (Included With France m any EC groupmg) 823,PltClllm 824,Angu111a 825,Monaco 826, San Manno 827, LiechtensteIn 828, Greenland & Faeroe Islands 831, Estoma 832, LatVIa 833, Llthuama 834, CroalIa 835, Slovema 836, Armema 837, AzerblllJan 838, Belarussla 839, Kazakhstan 840, KJrgma 841, MoldoVla 842, RUSSia 843, TaJllostan 844, Turkmemstan 845,UkrlllOe 846, Uzbelostan 847, Georgta 848, Bosma & HerzegoVlna 849, Czech RepublIc 850, Slovaloa 851, Entrea 67 \,J ., ( l *VTAB,LEADOM,3 - UK County, region, district ofdomicile Domicile is definedfor USR purposes as the stIIdent's permanent home residence. The LEADOM list is a composite list. in alphabetical order. ofall UK county/region/district codes used in the USR student records. and reflects the local govemment boundary changes which took place in the I 970s. This is why many locations are shown with more than one code; duplication of codes was, however, avoided The changes were introduced a year later in &otland than in England and Wales. which meant that universities were required to introduce coding changes over an extended period, giving rise to some confUSion and the occasional use of "old" or incorrect codes particularly in 1975. The code used normally depends on the student's date of entry to the Postgraduate Record, but for students whose attendance spanned the changeover period. more than one code per location may appear in their records. Multiple "not known" codes can be similarly explained, but may also be the result ofcoding errors which have proved impossible to resolve. The LEADOM list should provide suffiCient information for general use, butfor separate lists of "old" and "new" codes for EnglandlWales and Scotland. together with the code list for the rest of the British Isles (which remained unchanged). see the supplementaryfile USRDOM.wps. For convenience, "old" codes are italicised in thefoUowing list. 101, Aberdeen 224, Aberdeen City 105, Aberdeenshire 592, Alderney 550, Anglesey 106, Angus 231, Angus 294, Annandale & Eskdale 003, Antrim 281, Argyll & Bute 207, Argyll - Islands 107. Argyll-Mainland 005, Armagh 901, Avon 108, Ayr 282, Ayr 217, Badenoch & Strathspey 222, Banff& Buchan 109. Banff 30I, Barking 302, Bamet 370, Bamsley 401, Bedfordshire 902, Bedfordshire 001, Belfast 402. Berkshire 903, Berkshire /lO. Berwick 264, Berwickshire 303, Bexley 330, Birmingham 350, Bolton 260, Borders Region - not specified 380, Bradford 551, Breconshire 68 304, Brent 463, Brrstol 305, Bromley 403, BuckinghamshIre 904, Buckmgruunsmre 351, Bury 1/1, Bute 552, Caernarvonshlre 1/2, CaIthness 211, ClIlthness 381, Calderdale 404, Cambrrdgeshlre 905, Carnbndgesmre 450, Carnden 563, Carchff 553, Cardlganshlre 468, Carlisle 554, Carmarthensfnre 270, Central Region (Scotland) - not specified 598, Channel Isles - not specified 591, Channel Isles 405. CheshIre 906, Chesmre 451, Clty ofLondon 113, Clackmannon 271, C1ackmannon 907, Cleveland 570, Clywd 406, Cornwall 908, Com\va!l 331, Coventry 306, Croyden 407, Cumberland 909, Cumbna 472, Darllngton 555, Denbyshlre 408, DerbyshIre 910, Derbysmre 409, Devon 911, Devon 473, Dewsbury 37 i, Doneaster 410, Dorset 912, Dorset 004, Down 332, Dudiey 476, Dudley 115, Dumbartonshlre 290, Dumfnes & Galloway 69 114, Dumfries 283, Dunbarton 232, Dundee City 102, Dundee 243, Dunfermline 4Il, Durham 913 7 Durhanl 571, Dyfed 914, East Sussex 307, Ealing 254, East Lothian 116, East Lothian 252, Edinburgh City 103, Edinburgh 308, Enfield 949, England - not specified 412, Essex 915, Essex 262, Ettrick & Lauderdale 273, Falkirk 008, Fermanagh 240, Fife Region - not specified Il7, Fife 556, Flintshire 329, Greater London - not specified 369, Greater Manchester - not specified 390, Gateshead 557, Glamorganshire 104, Glasgow 284, Glasgow 413. Gloucestershire 916, Gloucestershire 223, Gordon 220, Grampian Region - not specified 452, Greenwich 483, Grimsby 593, Guernsey 572, Gwent 573, Gwynedd 453, Hackney 454, Hammersmith & Fulham 414, Hampshire 917, Hampshire 309, Haringey 310, Harrow 533, Hartlepool 311, Havering 918, Hereford & Worcester 415, Herefordshire 70 416, Hertfordshire 919, Hertfordslure 210, Highland Region - not specified 312, HIllmgdon 313, Hounslow 920, Humberside 417, Huntmgdon & Peterborough 427, Inner London EducatlOn Authonty (ILEA) - (also Inner London nor specljied) 118, ITlVemess - Mamland 216, Inverness 418, Isle ofEly 595, Isle ofMan 419,IsleofWlght 921, Isle OfWlght 455, Ishngton 594, Jersey ( 456 ,Kensmgton & Chelsea 421, Kent 922, Kent 225, Kmcardme & Deeslde 119, Kmcardme 314, Kmgston-upon-Thames 488, Kmgston-upon-Hull 241, Kirkcaldy 120, Klrkcudbnght 382, Kirklees 340, Knowsley 457, Lambeth 121,Lanark 285, Lanark 422, Lancashire 923, Lancaslure 383, Leeds 423, Leicestershire 924, Lelcesterslure 458, Lewtsham 491, Lmcoln 424, Lmcolnshlre (Holland) 425, Lmcolnshlre (Kestellen) 426, Lmcolnshlre (Lmdsey) 925, Lmcolnslure 341, Liverpool 215, Lochaber 002, Londonderry CIty 006, Londonderry 250, Lotluan ReglOn - not specltied 352, Manchester 558, Menoneth 349, Merseyside - not specified 71 ~ \ 315, Merton 574, Mid Glamorgan 428, Middlesex 122, Midlothian 253, Midlothian 559, Monmouthshire 560, Montgomeryshire 123, Moray & Nairn 221, Moray 009, Northern Ireland - not specified ()QQ 1\TnrihP'M'\ lrl:lol!:lln" _ "",to ",nA";~AA V'-'-', "'v.. " u.l.J.u - .. IV" ~IJ'"'''''tJ..l''''U 392, North Tyneside 927, North Yorkshire 218, Nairn 316, Newham 565, Newport 293, Nithsdale 429, Norfolk 926, Norfolk 242, North-east Fife 430, Northamptonshire 928, Northamptonshire 431, Northumberland 929, Northumberland 498, Nottingham J::Z , ~Tro+h...... z..~ "'h;"'''' T..I., .J.UJUIf'O'''''"» ",~ 930, Nottinghamshire 353,Oldham 124, Orkney "l{\(\ l"'\r\'....:n, _'-'v, '-'11'1•.11"']" 433, Oifordshire ( 931, Oxfordshire 125, Peebles 561, Pembrokeshire 126, Perth & Kinross 233, Perth & Kinross 502, Portsmouth <"'7< l)...... "n"" """./, .I.VVYJ" 562, Rodnorshire 317, Redbridge 127, Renfrew 286, Renfrew 318, Ftichmond-upon-Thames 354, Rochdale 228, Ross & Cromarty -Isles 128, Ross & Cromarty - Mainland 213, Ross & Cromarty 372, Rotherham 129, Roxburgh 263, Roxburgh 435, Rut/and 576, South Glamorgan 393, South TyneSlde 379, South Yorkslure - not specified 355, Salford 333, Sandwell 420, Isles of SCilly 299, Scottish RegIOn - not specified 229, Scotland - not known) 343,Sefton 130, Se/lark 373, Sheffield 135, Shetland 201, Shetland 436, ShropshIre 932, Shropslure 214, Skye & Lochalsh 334,Sol1hull 437, Somerset 933, Somerset 512, Southend-on-Sea 513, Southport 514, SouthsJnelds 459, Southwark 342, St Relen 438, StaffordshIre 934,StafIordslure 292, Stewartry 131, Stirling 272, Stlrlmg ( \ 356, Stockport 280, Strathclyde RegIOn - not specified 439, Suffolk East 440, Suffolk West 935, Suffolk 394, Sunderland 441, Surrey 936, Surrey 443, Sussex West 442, Sussex 132, Sutherland 212, Sutherland 319,Sutton 357, Tameslde 230, TaySide Region - not specified 535, TeeSSIde 460, Tower Hamlets t ,. 73 •• 358, Trafford 261, Tweeddale 399, Tyne & Wear - not specified 007, Tyrone 599, UK - not specified 577, We&Glamorgan 339, West Midlands - not specified 389, West Yorkshire - not specified 938, West Sussex 384, Wakefield 579, Wales - county not specified 580, Wales - county not specified 335, Walsall 52/, Wa/salI 320, Waltharn Forest 461, Wandsworth 532, Warley 522, Warrington 937, Warwickshire 444, Warwickshire 523, West Bromwich 133, West Lothian 2S1,West Lothian 202, Western Isles 462, Westrnin&er 445, Westmor/and 359, Wigan 134, Wigtown 291, Wigtown 446, Wiltshire 939, Wiltshire 344, Wirral (, 336, Wolverhampton 528, Worcester 447, Worcestershire 448, Yorkshire -East Riding 449, Yorkshire - West Riding '"VTAB,PQUALO,2 - Qualification obtained (for pre 1983-84 rues) Blank, Not applicable 00, No award aimed for 06, Master's degree 07, Graduate Bachelor's degr~ 08, PhD 09,ffigherdocrorate 10, ffigher diploma 14, Professional teaching qualification 74 "VTAB,PQUAL085,2 - Qualification obtained (for 1983-84 files onwards) 14, ProfessiOnal teaclung quahficatiOn 55, Postgraduate diploma 60, Master's degree 70, Graduate Bachelors degree 80, PhD 90, Higher doctorate 95, Other Iugher degree 96, Other award 99, Not known "VTAB,RFL,1 - Reason for leaving Blank, Not a leaver (useful when worlang on merged current & leaversfiles) 0, Not known 1, Successful completion 2, Acadenuc fllllure ( 3, Wntten offafter lapse oftune (usually detennmed by umverslty regulatIOns)•• 4, Health reasons 5, Death 6, Other reasons 7, Secondment to another UK umverSlty 8, Transfer to another UK umverslty 9, Returmng to own umverslty after secondment "VTAB,PRM78,2 - Primary clasSification (for pre 1979/80 files) Blank, Non-leaver (useful when working on merged files) 01, Post-doctoral study m OK 02, Higher degree study/research m UK 03, Other degree study m UK 21, Teacher trainmg III UK. 22, Teacher trlllmng overseas 23, TflIJ.mng for SOCIal work L 24, TrllJ.mng for psychology 25, TrllJ.mng for ordinalion 26, TrlllIllDg for Law Society exanunatlOns 27, TrllJ.mng for Bar exammatlODS 28, Trlllmng for arclutecture 29, TrllJ.mng for town & country planmng 30, TrllJ.mng for management! bus1OessladffilmstratlOn 31, TrllJ.mng for computmg 32, Trlllmng for other management sefV\ces 33, Tnl.lmng for stalistlcsleconoffilcs 34, TrllJ.mng for medlcme 35, Trlllmng for dentistry 36, Trlllmng for hbrary/museum work 37, TrllJ.mng for secretanal 38, Acadeffilc diplomas/certificates 39, Other trlllmng 40, Trlllmng for accountancy ,- 75 41, Overseas student returning to own country 42, Training for legal common professional examination (ifbranch not known) 50, Emploj'mentlfhrther study arrallged but starting after 31 December 51, Already in permanent employment 52, Temporary employment in UK 53, Not available for permanent employment 61, G-ained peiiilan~llt employment hi tJK 71 , Post-doctoral study overseas 72, Higher degree study/research overseas 73, Other degree study overseas 74, Non-degree level study or training overseas 75, Gained permanent employment overseas 76, Gained short-term employment overseas 81, Unemployed 91, Not known *VTAB,PRM80,2 - Primary classification (for 1979/80 fIles onwards) Blank, Non-leaver (useful when working on merged files) 11, Entering permanent employment in UK 12, Remaining with or returning to previous employer in UK. 13, Short term employment in UK 21, Post-doctoral study in UK 22, Higher degree studyiresearch in {JK 23, Primary degree study in UK 24, Study in UK other than for a degree 31, Entering permanent employment overseas 32, Remaining with or returning to previous employer overseas 33, Short term employment overseas 41, Post-doctoral study overseas 42, Higher degree study/research overseas 43, Primary degree study overseas 44, Study overseas other than for a degree 51, Overseas student leaving UK 61, Not available for employment (reason unspecified) 62, Not available for employment - pre-planned course 63, Not available for employment - portfolio preparation 64, Not available for employment - time out 65, Not available for employment - pregnancy / maternity / paternity 66, Not available for employment - age 67, Not available for employment - health 68, Not available for employment - other reasons 81, No employment, study or training arranged 91, Not known / insufficient information *VTAB,EMPCATl,3 - Employer Category (for pre 1979/80 files) Blank, Not applicable 010, Civil & diplomatic service 030, Armed services 040, Local authorities 76 041, Hospital servJce 050, Churches 060, Schools 070, Techrucal colleges / other further education 075, Polytechrucs & central institutIOns 080, UrnverSltles 090, Agnculture 091, Forestry 092, Horticulture lOO, National Coal Board & other rrnrnng/quarrymg undertakmgs 110, Od mdustry 120, Cherrncal & alhed mdustnes 130, Engmeenng & alhed mdustnes 140, Other manufactunng mdustnes 150, Builders, contractors, clV11 engmeenng consultants 151 , Finns ofarclutects 160, Atorrnc Energy Authonty 170, Pubhc utlhty & transport undertalongs 180, Industnal research associatIOns 191, BankIng 192, Insurance 193, AdvertiSing 194, Retad trade 195, Accountancy pnvate practice 190, Other commercial employment 200, Sohc1tors' pnvate practice 205, Medical, dental & vetermary health - pnvate practice 210, Pubhshers 220, MIscellaneous 230, Others or not known *VTAB,EMPCAT2,3 - Employer category (for 1979/80 files onwards) ( 081, Selfemployed Blank, Not apphcable , , 091, Not known 100, Public & general services 110, InternatIOnal orgarnsatlOns 120, Central government 121, CIVIl servJce 122, HM Forces 130, Local government 140, Educational mstltutlOns 141, Urnversltles 142, Polytechnics, Scottish central institutions & colleges oflugher educatIOn 143, Techrucal colleges & other furtherllugher education 144, Mamtamed schools 145, Non-mamtllmed schools I SO, Other pubhc & voluntary bodIes , . 151, Pohce 77 152, Fire service 153, Probation service 154, Health authorities 155, New town development corporations 156, Other public bodies 157, Religious, voluntary & charitable bodies 200, Manufacturing & aUied industries & services 210, Agriculture, horticulture, forestry & fisheries 211, Agriculture 212, Horticulture 213, Forestry 214, Fisheries 220,Civil engineering contractors, etc 221, Civil engineering contractors, builders 222, Consultant civil engineers 223, Architect 224, Surveyors 225, Quantity surveyors 230,Oil, mining & extractive industries 231, Oil companies 232, Oil drillinglwelllogging companies 233, Geophysical services (oil industry) 234,Minin g 235, Quarrying - clay, sand, gravel 240, Chemical & allied industries 241, Chemical manufacturers 242, Pharmaceuticals 243, Agricultural chemicals 244, Photographic materials 245, Toiletries, detergents 246, Plastics, fibres, synthetic rubber 247,Pwntscoatings,adhemves 250, Engineering & allied industries 251, Iron & steel 252, Other metal processing & manufacturing 253, Automotive 254, Aircraft, aerospace 255, Shipbuilders, repairers & technical consultants 256, Electronics, instrumentation 257, Computer manufacturers 258, Mechanical/electrical/nuclear engineering manufacturers 259, Heavy construction engineers 260, Food, drink, tobacco 261, Food 262, Drink 263, Tobacco 270, Other manufacturing industries 271, Textiles 272, Leather 78 273, Rubber 274, FU11Uture & timber 275, Clotlung & footwear 276, Bncks, pottery, glass, cement 277, Paper, paper products, pnntmg 280, Gas, electnclty, water, atoffilc energy 281, Gas 282, Electnclty 283, Water 284, AtOffilC energy 290, Miscellaneous mdustnal servtces 291, Research comparnes/assoclatlons 292, Engmeenng consultants & contractors (exc1 cml engmeers) 293, GeolOgical & geophysical servtces(excl 011 mdustry) 300, Professional, commercial & allied services 310, Fmanclal 311, Accountants (pnvate practice) 312, Banks 313, BUlldmg SOCIetIes 314, Insurance 315, Stockbrokers, stockJobbers 316, Commodity traders 320, Legal 321, SolICItors (pnvate practice) 322, Bamsters chambers 323, Patent, trade mark agents 330, Health (pnvate practice) 331, Medtcal 332, Dental 333, Vetennary 340, Consultants 341, Actuanal 342, Computer 343, Management 344, Fmanclal 345, PublIc relanons 346, Recruitment 347, DeSign 350, Transport & commumcatlOns 35 1, Ra.tlways 352, Road passenger transport 353, Road haulage 354, Sea transport 355, Ports & mland waterway transport 356, AIr transport 357, Travel & transport agents 358, Postal servtces & telecommumcatlOns 360,Entertatment, leisure 361, RadiO, teleVISion 79 362, Cinema, theatre, music 363, Leisure 370, Other professionaVcommercial 371, Advertising, market research 372, Retail 373, Wholesale, warehousing 1:'711 l\A'Ar,..1"gn+C' ~l'\",",I'\~itv tr~tfPrc;:. J '"T1 1...... l«&.LI..~, .....v ...... "'''''..... J .... --_.... 375, Hotels, catering 376, Auctioneers, land & estate agents 377, Professional & employer associations, trade unions 378, Newspaper/magazine publishers 379, Book & other publishers -VTAB,TYWORKl,3 - Type ofwork (for pre-1979/80 fdes) Blank, Not applicable 200,General traineeships 220, Non-specific management & administration 250, Scientific research, design & development 251, Research 252, Design 253, Development 255, Engineering - not elsewhere classified 270, Environmental planning 271, Architectural work (incl RIBA trainees) 272, Town & country planning 273, Traffic engineering 274, Surveying & cartography 275, Civil engineering 300, Scientific analysis & investigation 301, Analysis 302, Testing 303, Quality control 304, Field work 350, Production & operational management 351, Operational management 352, Production management 353, Installation & maintenance engineering 354, Production planning & control 355, Production development 400, Buying, marketing & selling 40 1, Retail buying & selling 402, Other buying 403, Other selling 404, Marketing 405, Market research 406, f\..ccount executive (advertising) 407, Public relations 450, Management services 451, Management services trainee 80 452, Computer programrmng 453, Systems analysIs 454, Computer operatIon/management 455, Operational research 456, OrganIsatIOn & methods 457, Work study ACO "r""...... _ ...... \ ""A~"~ .... r"I, n,.-.rlr "1'JO, L Ili:<"'lUU\./Q.I. Q.U" 1.>U17 "Vi n.. 500, Fmanclal work SO 1, Accountancy articles 502, Other accountancy 503, Ba.nking - general 504, Insurance SOS, Aetuanal 506, Investment analysIs/research/management 507, Stockbrolang 508, Tax work ( 509, Valuation 550, Legal work 551, SoliCItors articles 552, Patent work 553, Trust work 554, Company secretanal work 600, Creative & entertatnment work 601, Copywntmg 602, JOUrnaIlStlC 603, Other wntlng!ecbtonal work 604, Actors, mUSiCians, sportsmen, otht:l perfonners 60S, Broadcastmg!stagelfilrnJproductlOn work 606, Photography, VISUal art 650, InformatIon, adVISOry & non-SCIentIfic research work 651, Abstractmg 652, Translatmg & mterpretmg ( 653, Techrucal wntmg!mformatlOn work 654, Econonuc/soClologlcal adVISOry & research work (not market research) 655, Statistical adVISOry & research work 656, Other non-scientIfic research work 700, Library, museum, art gallery, archtve work 701, Library work 702, Museum & art gallery curatorslup/trameeslup 703, Arcluve work 704, Field work 750, Personnel 751, RecrUitment/selectIOn 752, TraIning 753, Industnal relations 754, Factory mspectors, safety 755, Careers adVISOry work 800, Health & SOCial work 801, SOCial work R1 802, Pastoral work 803, Nursing 804, Police 805, Clinical psychology 806, Optical 807, Pharmaceutical 808, Medical 809, Dental 810, Veterinary 815, Consumer protection 820, Environmental health 850, Professional traineeships in engineering 900, Teaching & lecturing 920, Secretarial & clerical 950, Others & not known ( "VTAB,TYWORK2.J - Type ofwork for 1979/80 flies onwards Blank, not applicable 091, Not known 400, Management & supporting occupations 410, Administration, operational management 411, General administration (incl. executive secretarial) 412, Production management 413, Transport, distribution management 414, Farming, fishing 415, Land, management 416, Hotel, catering, amenity management 420, Personnel 430, Buying, marketing, selling 43 1, Purchasing 432, Selling 433, Combined buying & selling 434, Marketing 435, Market research 436, Advertising account executive 437, Advertising copywriter 438, Media planner 439, Public relations, promotional 440, Management services 441, Operational research 442,SYMemsanaly&S 443, Computer programming 444, Data processing 445, Organisation & methods, work Mudy 446, Management consultancy 447, Software design 448, Corporate planning 450, Economic, statistical & related 45 I, Economist 82 452, StatistIcIan 460, Fmanclal 461, Accountancy 462, Banking 463, Actuanal 464, Insurance underwntmg / brokmg 465, Investment analysIs I research I management 466, Stockbrokmg / Jobbmg 467, Tax 468, Valuation /assessmg 469, Property management 470, Legal 471, Bamster 472, Sohcltor 473, Trusts 474, Patent agent I exanuner 475, Company secretary 500, Scientific, engineering, technological & environmental 510, SCIentIfic ) 511, Research ) NB Codes 510-514 nol used from 1988/89 512, Development ) onwards Codes 520-526 used for both 513, DeSIgn ) scientific & engmeenng occupabons 514, Techmcal adVISOry I consultancy ) 520, Engmeenng 521, Research & development 522, DeSign 523, Technical adVISOry I consultancy 524, ProductIon / process engmeenng 525, Techmcall project management 526, SCIentIfic computer programrrung 530,TechnolOgical 540, Aircraft & shtps' officers ( 541, Fhght deck I shtps' officers 542, Air traffic plannmg / naVIgatIOnal control 550, Envrronmental plannmg I constructIon 551, Archttecture 552, Landscape archttecture 553, Town & country planrung 554, SurveyIng, cartography 555, CIVIl englneenng 556, QuantIty surveymg 557, BUlldmg surveymg 560,SclentIfic, engmeermg, technolOgical, envrronmental support 561, Draughtsman 562, SCIentIfic laboratory support 563, Engmeenng techmcal support 564, Envrronmental plannmg support 600, Education, welfare, health, secunty, protection 610, Teachtng, lectunng 83 611, Primary (inc\. nursery) 612, Middle school 613, Secondary 614, Sixth form college 615, Special school 616, Further education (non-advanced) 617, Further education (advanced) 618, Degree level 619, TEFL 620, Social, welfare, religious 621, Social! welfare 622, Pastoral 623, Psychology 624, Occupational guidance 630, }..1edical & para..medica! services 631, Medicine 632, Dentistry 633, Nursing ~'1.A D""G'Y'I'YloQ""'" VJ~, .L ucu.lll~1 635, Optical 636, Physio-, occupational, speech & other therapy 640, Veterinary medicine 650, Security, protection 651, Police 652, Fire service 653, Consumer protection, environmental health, safety 700, Information & non-scientific research 710, Information services 711, Technical writing, abstracting 712, Tra..~slating, itYJ.terpreting 720, Library / museum / art gallery / archives ( 721, Librarian 722, Archivist 723, Museum / art gallery 730, Non-scientific research 800, Creative! entertainment 810, Creative writing 811, Journalism 812, Editorial 820, Art, sculpture, design 821, Fine art (painting, sculpture, printmaking) Q""" 'T'.. u .... ,&; ...: ...... ,., A_~...... (lI"I'I"eIIft\..tl'O AA"'flYft ;UlIQtTQ+1nn nnntnnrlanln, Alm ~tlfI'l\.... o.~, L WU-UUll.....Q1UI.1AI u"'.,.~.. \6&C&t'UJ'" v ....,...&&a, AU.W~"I ...... V&., t'1""''''"'~-Y''.J' ~ W" "'I 823, Fashion & textiles 824, Three-dimensional design (material/product based, excl. industrial design) 825, Three-dimensional design - environmental (interior, theatre, set, exhibition) 830, Acting, music, sport 840, Broadcasting/stage/film production 900, Non-professional, non-management occupations 84 910, Manual- makmg, repamng, processmg, groWIng 920, Stormg, transport operatmg 930, Clencal, secretanal & related 940, MIscellaneous services *VTAB,OLDUK,3 - UK Country of destination (pre 1979/80 files) Blank, Not moved (le same as country ofuffivefSlty) 597, England 598, Wales 299, Scotland 099, Northern Ireland 001, Elsewhere m Bnnsh Isles *VTAB,NEWUK,3 - UK Country of destination (for 1979/80 files onwards) Blank, Not known 599, Not known ( 099, Northern Ireland 299, Scotland 579, Wales 595, Isle ofMan 598, Channel Isles 949, England 85