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Gulberwick, Quarff & Cunningsburgh Community Council

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GULBERWICK, QUARFF & CUNNINGSBURGH COMMUNITY COUNCIL - MEETING ON 8 DECEMBER 2015 IN THE CUNNINGSBURGH SCHOOL AT 7.30PM AGENDA 1. Apologies 2. Approval of Minutes of Meeting held on Tuesday 3 November 2015* 3. Matters Arising from Minutes 4. Police Report 5. Quarff Main Road Update 6. Co-Option of New Community Councillor 7. Finance 8. Grant Applications 9. Quarff Beach Road Project* 10. Planning 11. Winter Shetland Emergency Planning Forum Meeting - 6/11/15* 12. AOCB 13. Date of next meeting – Tuesday 19 January 2016 *denotes papers attached GULBERWICK, QUARFF & CUNNINGSBURGH COMMUNITY COUNCIL 2 MINUTES OF THE MEETING HELD ON TUESDAY 3 NOVEMBER 2015 IN THE CUNNINGSBURGH SCHOOL AT 7.30PM PRESENT Mr S Smith Mr E MacPherson Mr D Shearer Mrs L Johnston EX OFFICIO Mr G Smith Mr C Smith Mr B Fox IN ATTENDANCE Mrs K Geddes PC Fraser Duncan PC Catherine Hannah CHAIRPERSON Mr G Malcolmson 1. APOLOGIES Dr J Wills Mrs P Christie Mr G Smith Mr G Manson Mr P Campbell NOT PRESENT Mr A Duncan Ms A Westlake 2. APPROVAL OF MINUTES OF MEETING HELD ON TUESDAY 25 AUGUST 2015 After taking Cllr G Smith’s name off the list of those attending (he was also correctly marked down as having given his apologies) the minutes of the meeting held on Tuesday 25 August 2015 were approved on the motion of Mr E MacPherson and seconded by Mr D Shearer. There were not enough members available for the September meeting to be quorate. 3. MATTERS ARISING FROM MINUTES War Memorial Repairs An email from Alan Gair at the Cunningsburgh History Group was read and noted. Mr Gair and Mrs Christie have carried out a survey of the War Memorial and Mrs Christie is meeting with the Heritage Lottery Fund tomorrow about possible funding. Progress is being made, but the work will not be carried out until the weather is better and the funding has been sourced. 4. POLICE REPORT PC Duncan said that during October there was a total of 23 incidents in the area which were reported to police. Most of them were as a result of a campaign highlighting road safety for vulnerable road users – road checks were carried out at Fladdabister and Cunningsburgh Primary School while the temporary 20mph limits were in place and seven drivers were charged as a result. The rest of the incidents were of a minor or routine nature. He said staffing levels are coming up with two probationers and a six month secondment at the Brae station having started or due to start soon. Making sure the public are ready for the dark nights and poorer weather is a current focus for the police– everyone should be safe, be bright, be seen. Getting vehicles ready for winter and reminding pedestrians and cyclists about lights and high visibility clothing is all part of it. Someone has been charged following the recent theft of a television from a caravan in Sandwick. A member asked the police officers whether there were any flyers or leaflets which the Community Council could help pass on and PC Duncan said he would make sure to pass information and press releases on so that the clerk can put them on the Facebook page. 5. QUARFF MAIN ROAD UPDATE SIC Head of Transport Michael Craigie was unable to attend as planned. Cllr Fox will speak to the Roads Department so that things can progress at the next meeting – Mr Craigie can attend the December one. Mr Smith reported that the residents’ petition was delivered to every household in Quarff and 83% were returned, with 100% of the returned petitions being in favour of the proposed road improvements. 6. FINANCE Mrs Geddes verbally reported on the finances of the Community Council. The bank balance at 3 November 2015 was £10,530.41 Since the last meeting, payments totalling £20.16 for stamps and printing were made, as well as a direct debit of £35 for the Information Commission and £42 for a Shetland Times advert. A £1,000 grant award cheque was also cashed this month. 7. GRANT APPLICATIONS One grant application was received and granted - £57.20 towards the cost of Remembrance Wreaths for the Sandwick, Cunningsburgh and Quarff Churches. A thank you email from the Gulberwick Youth Club following their recent grant was read and noted. The quotes from various companies for the supply and delivery of the road materials awarded were discussed and a company was chosen. The clerk is to contact the company and find out when deliveries are likely to be made so that the people awarded grants can be informed. Members asked that another invite be sent to the Shetland Community Cafe and Soft Play Centre to see if they can give an update on the project and so that the Community Council can offer support. As there have not been any large grant applications this month then members decided to extend the deadline for applications to the January meeting. 8. QUARFF ROAD BEACH PROJECT The team dealing with this have been waiting on quotes. It was hoped that the price given as part of the very reasonable quote received for the road grant materials could be used. The clerk will chase this up in the hope that a date for the work being done can be set. If the money is not spent before the end of the financial year it will have to be given back. 8. PLANNING Three applications had been received which the Community Council were required to comment on – one of which had been sent out to members for comment already as the deadline for replies was before the next meeting. Members had no objections or comments on any of the applications. The applications were: 2015/311/PPF – To erect dwellinghouse and install air source heat pump, Aithsetter, Cunningsburgh. 2015/339/PPF - To erect dwellinghouse and install air source heat pump, Plot 2, Flugalee, Blett, Cunningsburgh. 2015/364/AMSC - To erect dwellinghouse and garage and install air source heat pump external unit, North of Kingsknowe, South Setter, Gulberwick. Three other planning applications have been submitted in the area since the last meeting, none of which the Community Council is required to comment on: 2015/316/PPF To construct polytunnel, Eastview, Starkigarth, Cunningsburgh. 2015/310/PPF To erect domestic detached garage, Quee, Cunningsburgh. 2015/312/PPF Create agricultural access track (retrospective), Ward of Wick, Gulberwick. 10. COMMUNITY GREENSPACE GRANT PROGRAMME Details of the grant programme were read and noted. Clerk to pass on details to groups and individuals who may be interested using email and Facebook page. 11. ENVIROMENTAL COOPERATION ACTION FUND Details of the grant programme were read and noted. Clerk to pass on details to groups and individuals who may be interested using email and Facebook page. 12. BUILDING STANDARDS DEVELOPERS MEETING UPDATE The email and report included on the agenda, as well as a later email with an update were discussed. Members were in agreement that the increased and improved engagement with the public was a positive step forward. 13. MINUTES OF COMMUNITY COUNCIL CLERKS MEETING The minutes were read and noted. 14. CLERK’S PAY Members decided to make no changes for now but to look again at it at the end of the current financial year. 15. DATES of 2016 MEETING The dates were agreed. Clerk to contact the school to ensure no changes need to be made. 19th January 23rd February 23rd March 3rd May 7th June 23rd August 27th September 1st November 6th December 16. AOCB The clerk informed members that the ASCC administration assistant is to be leaving her post. Members asked that a thank you email be sent to her and agreed to the contribution suggested by the ASCC chairman to go towards a present. One of the 10mm allen screws has gone missing from the noticeboard. The remaining one is holding it in place but the clerk is to buy a replacement and spare. Details of several grant award schemes are to be shared via the Facebook page. Mr MacPherson attended the recent ASCC meeting. The main issues raised at the meeting were in relation to the £4,000 funding deficit the organisation has, the withdrawal of part of the minibus service, and discussion following an update from SIC Head of Education Helen Budge on the proposal to reduce the number of secondary subjects to six. The clerk has paperwork going back to 1976 and is not sure how long it has to be kept for or what to do with the documents no longer needed. She will contact the other clerk’s for advice and investigate whether the Archives or the local history group would be interested in them. A number of Cunningsburgh residents are concerned at the poor state of a privately- owned site. Cllr Fox to ask the Planning Department if anything can be done to try and enforce the owner to clean it up. Members spent time answering the consultation document relating to Provisions for a Future Islands Bill. The clerk is to fill out the responses online and submit on behalf of the Community Council. 12. DATE OF NEXT MEETING The next meeting will be held on TUESDAY 8 DECEMBER 2015. The meeting will be held at 7.30pm in the Cunningsburgh School. CHAIRMAN OUTSTANDING ITEMS Bad Weather Contingency Plan – awaiting draft plan (January 2014) Gulberwick School Transport – awaiting feedback on pick up points (January 2014) Speed Limit at North Gulberwick Junction – awaiting traffic count results (January 2014) On 20 Nov 2015, at 16:40, Vedek <[email protected]> wrote: QUARFF BUS STOP 9 Hi guys, I would be grateful if you would arrange for the bus stop issue to be raised again at the Community Council meeting again next month.
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