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A Guide for new faculty members in Arts and Science Contents

Introduction...... 2 New Faculty Orientation...... 11

Office of the Dean...... 3 General Guidelines for Grant Applications...... 12

Associate Deans and Administrative Units...... 3 Guidelines for Preparing the Contract Renewal Application. . . 15 Associate Dean, Academic Programs...... 3 University Resources ...... 16 Associate Dean, Research and Graduate Studies. . . . . 3 Concordia University Faculty Association (CUFA). . . . 16 Associate Dean, Planning and Academic Facilities . . . . . 3 Human Resources ...... 16 Associate Dean, Faculty Affairs...... 3 Libraries ...... 16 Associate Dean, Student Academic Services...... 4 Centre for Teaching and Learning Services (CTLS). . . . 16 Finance and Planning Unit...... 4 Daycare Centres...... 16 Faculty Development Unit...... 5 Bookstore and Computer Store...... 16

Important Policies for New Faculty...... 6 Welcome to Montréal ...... 17 Professional Development Allowance...... 6 Moving Allowance...... 7

Environmental Health and Safety...... 8

Getting Started ...... 9 Immigration information...... 9 Quebec tax exemption...... 9 Start-up funds for new faculty ...... 9 Teaching load...... 10 ID cards and benefits enrolment ...... 10 Medicare card...... 10 Social Insurance Number (SIN)...... 10 Driver’s license and car registration...... 10 Introduction

About the Faculty of Arts and Science A Word from the Dean The Faculty of Arts and Science was created in July 1977 through the merger of the former Welcome to Concordia University Loyola Faculty of Arts and Science, the former Sir George Williams Faculty of Arts, and the former Dear Colleagues, Sir George Williams Faculty of Science . The Faculty consists of 27 academic departments, colleges, institutes, and schools as well as more than twenty research centres . Welcoming new talented and dedicated faculty members to Arts and Science is always a pleasure . The Faculty is committed to responsible and innovative leadership in developing and disseminating knowledge and values and encouraging constructive social criticism . We achieve these objectives One of the main appeals of the Faculty of Arts and Science is the through inclusive and accessible academic programs which stress a broad-based, interdisciplinary potential for the advancement, connection, and use of knowledge approach to learning . We are dedicated to superior teaching and research supported by excellence in new ways . As our society faces increasingly complex challenges, in scholarship and creative activity, and a tradition of service to the community . The Faculty serves our understanding of change and our search for solutions rest many interdependent academic communities in an urban environment where students and faculty on our ability to think creatively by adopting an interdisciplinary can pursue their shared commitment to lifelong learning . approach . In the years ahead, I see our Faculty of Arts and Science as a transformational leader in our metropolitan area, our country, and beyond . You will play a key role in achieving this goal . It is truly an To learn more about the Faculty, please visit concordia .ca/artsci .html exciting time to be at Concordia!

This Guide is intended to be a resource tool as you begin - and in some cases continue in a different capacity - your career at Concordia University . It has been designed to address the most pressing concerns Links to the Faculty’s research centres may be found at of new faculty members . I hope you find it helpful and informative . concordia .ca/artsci/research/centres .html We are also at your disposal to answer any questions you may have . I look forward to meeting you following your arrival at Concordia!

André Roy, Dean Faculty of Arts and Science

Introduction 2 Associate Deans and Administrative Units

Office of the Dean Maria Battaglino, Executive Secretary Paul Joyce, Associate Dean Evelyn Coutts, Coordinator, Graduate to the Dean 514-848-2424 ext . 2084 Admissions and Recruitment The Office of the Dean is located on the Loyola 514-848-2424 ext . 2080 paul .joyce@concordia .ca 514-848-2424 ext . 2016 campus in the Administration Building (AD), maria .battaglino@concordia .ca room 328 . There is also a satellite office on the Maria is the contact person for all aspects SGW campus in the Guy-Metro Building GM, Nicole Freeman, Assistant OFFICE OF THE ASSOCIATE DEAN, of the agenda and engagements involving room 1040 . 514-848-2424 ext . 2088 PLANNING AND ACADEMIC FACILITIES the Dean . nicole .freeman@concordia .ca This Office is responsible for the development of a vision and plan pertaining to facilities and André Roy, Dean TBD, Communications Advisor infrastructure . It also coordinates all aspects of 514-848-2424 ext . 2080 OFFICE OF THE ASSOCIATE DEAN, The Communications Advisor works with the facilities planning and management of the dean .artsci@concordia .ca RESEARCH AND GRADUATE STUDIES the Dean’s office and all FAS departments to This office helps to coordinate strategic research Faculty’s space and assists with the coordination develop and implement communication and and graduate recruitment planning in the of space and building plans, the implementation Debra Brind’Amour, marketing strategies . The advisor also assists all Faculty . It supports faculty and student research of space changes, and with departmental moves . Director of Administration of the 27 units in promoting their events activities by organizing grant production 514-848-2424 ext . 2081 and successes . workshops and assisting in the preparation of John Capobianco, Associate Dean debra .brindamour@concordia .ca external funding applications . The office also 514-848-2424 ext . 5664 Debra oversees and administers the daily Associate Deans and provides internal funding in aid of individual and adpaf .fas@concordia .ca operations of the Dean’s offices and liaises, on Administrative Units collaborative research, scholarly publication, behalf of the Dean, with the Associate Deans As you spend more time in the Faculty, you will conference organization and travel . This office and Directors . Debra manages the Faculty’s Elvis Tzanetakos, Assistant quickly become aware of the importance of the liaises with the University’s Office of Research . staffing portfolio and is the contact person 514-848-2424 ext . 4662 entire Decanal team . This includes not only the elvis tzanetakos@concordia. .ca for any staff-related questions . Debra is the Kim Sawchuk, Associate Dean immediate Dean’s Office staff but also dedicated Secretary of Faculty Council and should be 514-848-2424 ext . 4327 members of the Faculty in the offices of five contacted on any Council-related issue . ADRGS@algol .concordia .ca OFFICE OF THE DEAN, Associate Deans and our administrative units . FACULTY AFFAIRS The Associate Dean oversees the Faculty’s Soheyla Salari, Assistant to the Dean Lori Dupuis, Assistant OFFICE OF THE ASSOCIATE DEAN, academic personnel portfolio, including matters 514-848-2424 ext . 2083 514-848-2424 ext . 2089 ACADEMIC PROGRAMS related to the CUFA, CUPFA and TRAC soheyla .salari@concordia .ca lori dupuis@concordia. .ca This office handles all matters relating to Soheyla manages all aspects of the full-time faculty collective agreements . The office is responsible curriculum changes and development for the for various aspects of faculty development . hiring process in accordance with the CUFA Lauren Segall, Research Facilitator (Sciences) Faculty Curriculum Committee (FCC), Arts collective agreement and University policies . She 514-848-2424 ext . 5001 and Science Faculty Council, the School of The office is responsible for the Dean’s oversees the Chairs’ meetings . Soheyla is also lauren .segall@concordia .ca Graduate Studies, the Academic Programs responsible for the Dean’s correspondence . Awards for Outstanding Achievement by Committee (APC), and Senate . The office also Faculty and Staff, and makes recommendations Michele Kaplan, Research Facilitator handles all matters relating to academic unit and for Faculty nominations for the President’s (Humanities and Social Sciences) program appraisals and ensures that the Faculty’s Award for Teaching, the 3M National Teaching 514-848-2424 ext . 2071 information is up to date in both the University’s Fellowships, and the Prix de la Ministère de michele .kaplan@concordia .ca Undergraduate and Graduate Calendars . l’Éducation, du Loisir et du Sport (MESRST)

Associate Deans and Administrative Units 3 Jason Camlot, Associate Dean Esther Ste-Croix, Document Management Brigitte Brown, Service Assistant Alison Piela 514-848-2424 ext . 4272 Coordinator 514-848-2424 ext . 2075 514-848-2424 ext . 2681 jason .camlot@concordia .ca Esther oversees the document management and brigitte .brown@concordia .ca alison .piela@concordia .ca archival system for the Faculty of Arts and Science . Nadia D’Arienzo, Faculty Affairs Emilie Champagne, Sandra Robinson 514-848-2424 ext . 4097 Administrator Student Recruitment Officer 514-848-2424 ext . 2683 dmc .fas@concordia .ca 514-848-2424 ext . 2090 514-848-2424 ext . 5002 sandra .robinson@artsci .concordia .ca nadia darienzo@concordia. .ca emilie .champagne@concordia .ca OFFICE OF THE ASSOCIATE DEAN, Glen Thomas Nadia assists the Associate Dean on matters STUDENT ACADEMIC SERVICES Mebs Kanji, Code Administrator 514-848-2424 ext . 2674 relating to the CUFA Collective Agreement; This office deals with admissions, advising, and 514-848-2424 ext . 2086 glen thomas@concordia. .ca most particularly matters relating to leaves all other administrative tasks concerning the mebs .kanji@concordia .ca (sabbatical, maternity & parental, non-salary), undergraduate students in the Faculty, as well as Nelly Trakas, Academic Advisor contract renewal, tenure and promotion . She graduate student recruitment and admissions . 514-848-2424 ext . 3899 serves as a resource person for academic The office has seven undergraduate academic Sandra Moore, Assistant to the Code nelly trakas@concordia. .ca departments, for faculty members and for the counselors and one graduate admissions Administrator Faculty Personnel and Tenure Committee . The coordinator who are available to answer 514-848-2424 ext . 2086 FINANCE and Planning Faculty Affairs Administrator is responsible for questions and provide guidance to students . sandra .moore@concordia .ca This office is responsible for the financial updating and distributing the Critical Path to planning and the monitoring of the Faculty’s department chairs and administrators in order Miranda D’Amico, Associate Dean Academic Counselors operating, capital, and certain restricted funds . to keep departments informed of key deadlines 514-848-2424 ext . 5686 The seven Academic Counselors in SAS and areas of responsibility . miranda damico@concordia. .ca are responsible for recruiting, counseling and guiding students from the time of their Dan Parillo, Director application to admission into a program in the 514-848-2424 ext . 5742 Monica Chiriac, Faculty Affairs Assistant Cindy Parkinson, Administrator Faculty of Arts and Science, until completion dan .parillo@concordia .ca 514-848-2424 ext . 2091 514-848-2424 ext . 3132 of the program . monica .chiriac@concordia .ca cynthialee .parkinson@concordia .ca Dan directs the daily operations of the Office of Finance and Planning . This includes the Monica provides support to the Associate Dean and Virginia Bowker development of financial forecasts and plans, and the Faculty Affairs Administrator . She is responsible Isabelle Lacelle, Interim Manager Admissions 514-848-2424 ext . 2649 the analysis of operational expenses and teaching for part-time contracts, workload matters, reserve and Enrolment virginia .bowker@concordia .ca costs . He also directs departments and units with courses and adjunct appointments as well as assisting 514-848-2424 ext . 2085 regards to budget implementation . with monitoring the allocation of teaching resources isabelle .lacelle@concordia .ca Christine Chan across the faculty . 514-848-2424 ext . 2659 Nick Michailidis, Manager, Advising and christine .chan@concordia .ca The financial assistants support the Director Retention in budget control and planning for the Faculty . 514-848-2424 ext . 2101 Joy Sculnick They are also the contact persons for questions nicholas .michailidis@concordia .ca 514-848-2424 ext . 5378 pertaining to the professional development joy .sculnick@concordia .ca allowance, moving allowance, and faculty Cheryl Costello, Assistant sabbatical allowance . 514-848-2424 ext . 5823 Shoshana Kalfon cheryl .costello@concordia .ca 514-848-2424 ext . 4016 shoshana .kalfon@concordia .ca

Associate Deans and Administrative Units 4 Julia Ferrato, Budget Assistant (AD 528) 514-848-2424 ext . 2097 julia .ferrato@concordia .ca

Julia is responsible for the departments of Applied Human Sciences; Biology; Economics; Education; Geography, Planning and Environment; Mathematics and Statistics; Physics; Political Science; Religion; Science College and the School of Community and Public Affairs .

Cindy Whitehill, Financial Assistant 514-848-2424 ext . 2094 cindy whitehill@concordia. .ca

Cindy is responsible for the departments of Chemistry and Biochemistry; Classics, Modern Languages and Linguistics; Communication Studies; English; Etudes francaises; Exercise Science; History; Journalism; Philosophy; Psychology; Theological Studies; School of Canadian Irish Studies; Liberal Arts College and Loyola College for Diversity and Sustainability .

Faculty Development Unit On behalf of the office of Advancement & Alumni Relations, this unit is responsible for planning and implementing the Faculty’s fundraising and donor development initiatives and for developing a strong Faculty-based development team and alumni strategy .

TBD, Principal Director of Development

TBD, Administrative Assistant

Derek Linetsky, Development Officer 514-848-2424 ext . 4379 derek .linetsky@concordia .ca

Associate Deans and Administrative Units 5 Important Policies for New Faculty

PROFESSIONAL DEVELOPMENT ALLOWANCE A purchase requisition must be used in accordance with the University Purchasing Policy: concordia .ca/content/dam/common/docs/policies/official-policies/CFO-20 .pdf . If the purchasing Who qualifies for professional development allowance? policy is not followed, Financial Services will not reimburse your expenses . All equipment must All tenured and tenure track professors are entitled to claim the professional development be delivered through Distribution Services . This enables the University to tag it for inventory allowance (PDA) . This entitlement applies to extended term appointments (ETAs), but not purposes . limited term appointments (LTAs) . The annual PDA allocation is $1,800 . This amount may Proof of payment must be provided in order to receive reimbursement . Acceptable proof of be carried forward for one year only to provide a maximum of $3,600 in the second year . payment includes: For more information, please visit: cspace .concordia .ca/resources/faculty/professional- • the customer copy of a credit card slip or the original credit card statement; developmentallowances .html . • cash register slips, official receipts from companies, or the customer copy of money orders; • the original cancelled cheque if the purchase was made by cheque. Allowable expenditures The PDA is made available for legitimate expenditures related to the professor’s teaching or Please note that photocopies will not be accepted, and receipts should be attached in the same research activities . Allowable expenses include professional memberships, books, journals, order as they are listed . To expedite the claim process, receipts should be taped (not stapled) onto equipment, supplies, conference registration fees and related travel and accommodation costs . a separate sheet of paper . Translation must be provided for receipts that are in a language other Note: The PDA cannot be used to pay for salaries or honoraria . than English or French . Also, Financial Services requires the titles and authors of all books and publications for which reimbursement is requested . All expenses must be listed on the Expense Key dates Report in the currency that was used for the actual expenses and in the equivalent Canadian dollar, All claims for each fiscal year must be received in the Administrative Services Office with the proof of the exchange rate attached . Finally, it is possible to credit grant accounts directly by April 15th of the following year . for expenses that have already been incurred . To do so, a signed memo requesting the transfer must be provided along with a copy of the grant report highlighting the charge .

Reimbursements: Travel and other expenditures All travel expenses reimbursed by the University must be in accordance with the travel policy: The above is made available to assist Arts and Science faculty members . In the event of a concordia .ca/content/dam/common/docs/policies/official-policies/CFO-3 .pdf . discrepancy between the information provided above and an official University policy, the University policy will prevail . If the travel policy is not followed, Financial Services will not reimburse your expenses . For reimbursement of airfare or train fare, please note that the original passenger ticket stub is required .

A Travel Voucher must be completed once flight arrangements have been made with one of the University’s travel agents (see Appendix A) . Please note that tickets will not be released by the travel agent until an approved Travel Voucher has been received .

Important Policies for New Faculty 6 MOVING ALLOWANCE

Eligibility Concordia University provides funds to new tenure-track faculty members who are relocating to the Montreal area . Moving expenses (including the faculty member’s transportation) are reimbursed as follows:

• up to $5,000 CDN for moves of less than 2,500 km • up to $6,000 CDN for the remainder of the North American continent • up to $7,000 CDN for Europe & Central America • up to $9,000 CDN for the rest of the world

Reimbursable Expenses The Faculty of Arts & Science will reimburse the following expenses, up to the limit detailed above, in accordance with University policies:

• the cost of house-hunting trips to the new location (up to a maximum of 7 days);

• traveling costs (including a reasonable amount spent for airfare, meals and lodging) while the employee and members of the employee’s household were moving from the old residence to the new residence;

• the cost to the employee of transporting or storing household effects while moving from the old residence to the new residence;

• the cost of moving personal items such as automobiles, boats, or trailers;

• reasonable temporary living expenses while waiting to occupy the new, permanent accommodation (up to a maximum of 7 days)

Conditions Faculty members who resign before the end of their contract will be required to refund a portion of the moving/travel expenses paid on his/her behalf . The amount will be proportionate to the balance of their contract not served . It may be deducted from the final salary payment .

Claiming Expenses All allowable expenses may be claimed on an Expense Report that is available from the departmental staff . Original receipts, tickets, and invoices must be submitted in order to claim expenses .

Please contact the appropriate Budget Assistant in the Finance and Planning Office if you have any questions .

The above is provided to assist Arts and Science faculty members . In the event of a discrepancy between the above information and an official University policy, the University policy will prevail .

Important Policies for New Faculty 7 Environmental Health and Safety

The Environmental Health & Safety Office (EH&S) promotes, supports and evaluates the EH&S has a number of safety manuals and guides for researchers and students dealing with development and maintenance of a safe and healthy work environment, as well as a sound radiation, biohazards, chemicals, lasers, magnetic fields, nanoparticles and personal protective environmental management program to enhance the teaching, research and service mission of the equipment forms - ehs .concordia .ca/ . They are also responsible for emergency response and it is University . It provides services to individuals and departments to assist them in carrying out the important to be familiar with the Emergency Management Plan and the Emergency Manual . responsibilities assigned to them through legislation and university policy . For information on Emergency Management, visit: EH&S provides the following services essential to academic activities: hazardous waste management; safety training and information, risk assessments and hazard control, fire prevention, injury, incident concordia .ca/campus-life/emergency .html . and hazard investigation and follow-up .

There are several policies related to the work of the EH&S office, including the Environmental Health and Safety Policy found at: concordia ca/content/dam/common/docs/policies/official-policies/. VPS-40 .pdf

For other related policies, visit the official policies website at: concordia .ca/web/policies .html

Environmental Health and Safety 8 Getting Started

Immigration information

Immigration for full-time faculty members is managed by the Office of the Provost . For information, please contact Ms . Lyse Jean-Baptiste, Faculty Relations Officer, Office of the Provost and Vice-President, Academic Affairs atlyse .jean-baptiste@concordia ca. or at 514-848-2424, extension 3680

QUÉBEC TAX EXEMPTION PROGRAM

Repatriated Canadian/Canadian permanent resident or foreign-national full-time faculty members (and post-doctoral fellows) working in the Sciences or in the area of Information Technologies may be eligible for the provincial tax exemption program administered by Revenue Québec . Information on this program is available in the Tax Exemption for Foreign University Professors Guide at education .gouv qc. ca/le-ministere/programmes-de-soutien-financier/programme-dexemption-. dimpot-pour-les-professeurs-duniversite-venant-de-letranger/ or with Ms . Lyse Jean-Baptiste, Faculty Relations Officer, Office of the Provost and Vice-President, Academic Affairs at lyse .jean-baptiste@concordia c. or at 514-848-2424, extension 3680 .

Start-up funds for new faculty

All new faculty members receive a start-up grant of $15,000, up to $5,000 of which may be used for the purchase of computer equipment . The balance of the funds is to be used for scholarly research such as conference travel and support of graduate students . The funds are to be used in accordance with Faculty guidelines, which are generally the same as those used for external grants . You must already be on campus, with an employee number, in order to access the funds .

In using the funds, you must follow all relevant University policies . All documentation related to the funds must be sent to the Associate Dean, Research and Graduate Studies, for approval prior to processing . Your departmental support staff will be able to provide you with the necessary forms and procedural information .

Getting Started 9 In addition, it is expected that you will apply for external ID Card and Benefits Enrolment Social Insurance Number (SIN) research funding, from such agencies as NSERC, SSHRC, CIHR, It is important that each new faculty member contact the Benefits In order to work in Canada, you must have a Social Insurance FQRSC, FQRNT, FRSQ, within your first two years at Concordia unit of Human Resources as soon as possible after accepting our Number . Until you become a Permanent Resident, you will be University . For grants from any provincial granting agencies, offer in order to request a benefits enrolment kit, which contains issued a temporary number . You should apply for this once you you must have applied to be a permanent resident or Canadian information on disability, accident and life insurance; health, vision have entered the country . You may request an application form citizen in order to apply . In the event that you are successful, and dental plans as well as pension plan beneficiary designation . from your local Canadian consular office or at the port of entry you will receive your first two years of funding provided your You will need to supply copies of your proof of citizenship, your when you apply for your Work Permit . It takes approximately residency application is in progress . You will require proof of provincial medicare card, and your work permit (if applicable) . eight weeks to receive the card once you have applied . It is your residency in order for the third year of funds to be released . Your insurance coverage will start immediately after enrolment responsibility to renew your SIN every time that you renew your Otherwise, these funds will be frozen until such time as proof into the plans and the University will provide interim medical work permit . Once you have acquired Canadian permanent has been provided . Further, the provincial agencies have specific coverage as soon as you provide proof that you have applied resident status, you must apply for a permanent SIN . guidelines on eligibility criteria . for a medicare card (4-6 weeks for delivery of the card) . Please You have only three attempts in the case of FQRSC and two contact the Benefits Team at Human Resources at 514-848-2424 Driver’s license and attempts for FQRNT at obtaining funding from the “Nouveaux ext . 3666 or via email at benefits@concordia ca. for additional car registration Chercheurs” program . In addition, you must be within six years information or to arrange an appointment . New Quebec residents who have a valid driver’s license issued of having obtained your PhD and you must not have held a full- by another province or territory of Canada, the United States time teaching position for more than five years to be eligible to Medicare card or another country may drive the corresponding class of vehicle apply to this programme . The Régie de l’assurance maladie du Quebec (RAMQ) issues a authorized by their current license’s limited periods after settling For grants from federal granting agencies, it is sufficient to hold a first Health Insurance Card after verifying the person’s eligibility in Quebec . You must then obtain a license from the Société de tenure-track appointment at a Canadian institution to apply and and registering the person for the Health Insurance Plan . All l’assurance automobile du Québec (SAAQ) . receive funding . Please note that, in the case of federal funds, registrations must be made in person at the RAMQ office should you leave Concordia prior to the end of your grant, the located at 425, boulevard de Maisonneuve Ouest, 3rd floor, remaining amount will be returned to the agency . More detailed suite 300 Montréal (Québec) H3A 3G5 . If you are a Canadian To determine your status, you must contact the Société de information on the granting process can be found in the section citizen, you must provide the Régie with the original of your l’assurance automobile du Québec (SAAQ) . Details are available on General Guidelines for Grant Applications . birth certificate or photocopies of both sides of your Canadian at saaq .gouv .qc .ca/en/driver_licence/exchange/ . citizenship card . If you are a Canadian citizen but were born in Teaching load another country, you must submit photocopies of both sides of your Canadian citizenship card or a photocopy of your Canadian Your initial teaching load will be based on the amount of passport . For more information, visit the Régie’s website at previous full-time, limited term or tenure track teaching ramq .gouv .qc .ca . experience you bring to the position . As a general rule, new faculty members with two years or less of previous full-time experience will have a 9-credit teaching load (one course in the fall semester and two in the winter) in their first year . For those with three or more years of previous full-time experience, and for all faculty in their second year, the teaching load will be 12 credits, i .e ., two courses in each term . In subsequent years, your teaching load will be assigned on the basis of an annual review of scholarly productivity . While this is the general principle across the Faculty, it is possible that your initial teaching load may vary depending on particular circumstances or your department .

Getting Started 10 New Faculty

Every year, several orientation events are held by both the Faculty and other University The Faculty’s Office of the Associate Dean, Research and Graduate Studies is responsible for offices such as the Centre for Teaching and Learning Services . The events are typically assisting you with grant applications . In particular, Michele Kaplan, Research Facilitator for the Social scheduled for the last week of August and detailed information on all activities are sent Sciences and Humanities and Dr . Lauren Segall, Research Facilitator for the Sciences (Natural and closer to the finalized date . Health), will assist researchers in all aspects of the funding process, such as discussing application procedures for the various agencies and programs, and ensuring that all guidelines are adhered Here are some of the topics that you can expect to be covered over the course of all events: to; reviewing proposals and offering recommendations upon the researcher’s request; contacting • Faculty of Arts and Science organization chart and how the Faculty fits into the funding agencies; providing information for other sources of funding in Canada and internationally; bigger picture and assisting with inter-Faculty collaborations .

• Career Success in the Faculty: focus on research, teaching, and service as well as Researchers are encouraged to schedule appointments with Michele or Lauren to discuss their expectations for tenure, including building your dossier for contract renewal and tenure proposals, and may meet with them as many times as they require during the grant season, as well as year round . Researchers are also encouraged to contact Michele or Lauren at any time during • Research in the Faculty. How it relates to the overall University research function, the year with all questions that they may have concerning grant preparation and Arts and Science research office, financial services, grants, support from the Office submission procedures . of Research Michele and Lauren, while based within the Faculty, are part of the Office of Research team . • Course management: grading policies including grades and notations, outlines, evaluative exercises Office of Research (OOR) • Promoting academic integrity and following the Code of Conduct (Academic): cheating, The OOR is the university-wide department within Concordia University that is responsible for plagiarism, and mechanisms to deal with suspected cases administering research grants; OOR falls under the purview of the Office of the Vice-President • Financial issues: available funding, how to receive it, guidelines for spending, what forms Research and Graduate Studies vprgs .concordia .ca . All applications to funding agencies are to fill out and where to send them submitted through the OOR which provides writing, review, technical and administrative support in the application process . The application must be accompanied by the OOR’s Grant Submission • Understanding Concordia’s diverse student body Form (see below) . Once submitted online, the OOR will forward the the application to the funding • Communication services: how to effectively promote your events and stories agency on the researcher’s behalf .

New Faculty Orientation 11 General Guidelines for Grant Applications

OOR Contacts: DEADLINES AND PROCEDURES FOR SUBMITTING APPLICATIONS TO EXTERNAL AGENCIES THROUGH THE OFFICE OF RESEARCH (OOR) Andrea Rodney, Manager, Research Grants There are always two deadlines for each application submitted to a granting agency: the internal 514-848-2424 ext . 4887 deadline set by the OOR, and the granting agency’s deadline, which takes place three business days andrea .rodney@concordia .ca after the internal deadline . There are internal OOR deadlines that occur prior to each external agency’s deadlines, and about which the Research Facilitators send emails well in advance of Michele Kaplan, Research Facilitator, Faculty of Arts and Science: Social Sciences the agency deadlines . and Humanities 514-848-2424 ext . 2071 The Research Facilitators will e-mail researchers with agency and OOR deadlines as they are michele .kaplan@concordia .ca confirmed by the agencies . Please also refer to the agency websites for information concerning their deadlines . Submitting an application to the OOR in the two-week period prior to the agency’s Lauren Segall, Research Facilitator, Faculty of Arts and Science: Sciences deadlines allows for a review of the proposal and application to be conducted, as well as for the 514-848-2424 ext . 5001 OOR to obtain the university signature required for the submission of the application to the lauren .segall@concordia .ca agency . Researchers are encouraged to submit their proposals and applications to Lauren and Michele well in advance of the two week review deadline . Please refer to the OOR’s website Kristina Copestake, Administrator, Research Grants oor .concordia .ca/index .php . 514-848-2424 ext . 4886 Vice-President, Research and Graduate Studies Internal kristina .copestake@concordia .ca Funding Opportunities

Nancy Lulic, Assistant, Research Grants The Office of the Vice-President, Research and Graduate Studies, holds funding competitions in 514-848-2424 ext . 4888 collaboration with the Faculties in the areas of seed funding, both for teams and individuals, facility nancy .lulic@concordia .ca optimization, and aid to research-related events . Applications must first be submitted to the Faculty for adjudication by the Faculty Research Committee . Only applications submitted by the Faculty’s deadlines, and through the online system ConRAD, will be included in the adjudication process . Any application submitted after the Faculty’s deadline will not be eligible for evaluation by the Faculty Research Committee . Faculty submission deadlines wil be sent out via email prior to competitions . Michele will inform all Arts and Science researchers of the Faculty’s deadlines for all

General Guidelines for Grant Applications 12 Office of the VPRGS funding programs, and will send email reminders . Recommended applications for making strategic investments in Canada’s capability in science and technology . NSERC supports are then submitted by the Faculty to the Office of the VPRGS for adjudication by the University both basic university research through discovery grants, and project research through partnerships Research Committee and for final approval . You are encouraged to visit the websites of the VPRGS among universities, governments and the private sector, as well as the advanced training of highly and the Office of Research for information:vprgs .concordia .ca . qualified people .

Researchers must register online to obtain a personal identity number (PIN) in order to access Major Federal Granting Agencies application and CV forms . Prior to submitting an application to an external funding agency, a completed Grant Submission NSERC also provides helpful information for first time users at the following link: Form, which an attached application, must be submitted online through Concordia’s ConRAD nserc-crsng .gc .ca/Professors-Professeurs/Index_eng .asp system . This is required in order for the application to obtain institutional approval prior to being forwarded to the external funding agency . SSHRC - Social Sciences and Humanities Research Council sshrc .ca Canada Council for the Arts canadacouncil .ca The Social Sciences and Humanities Research Council of Canada (SSHRC) is an arm’s-length federal agency that promotes and supports university-based research and training in the social The Canada Council for the Arts is a national arm’s-length agency created in 1957 to “foster and sciences and humanities . promote the study and enjoyment of, and the production of works in, the arts ”. The Canada Council provides grants and services to professional Canadian artists and arts organizations in Researchers must register online to obtain a personal identity number (PIN) in order to access dance, media arts, music, theatre, writing and publishing, interdisciplinary work and performance application and CV forms . art, and visual arts . Major Provincial Granting Agencies Downloadable application forms are not located centrally on the website: they are attached to each specific grant program information page . The link for application guidelines and forms is located in Applications are completed online, and are submitted electronically to the agencies . the right-hand margin of the grant program information page . Applications are available only in French, with some agencies providing PDF formats in English . As the translations do not always precisely follow the French format, please contact Michele or CIHR – Canadian Institutes for Health Research Lauren if using the English versions to ensure that instructions/formatting/page limits are being cihr-irsc .gc .ca followed correctly .

Canadian Institutes for Health Research (CIHR), comprised of 13 institutes, takes a problem-based The title and abstract must be provided in French, while other components of the application can and multidisciplinary approach to the health challenges facing Canadians, with a multi-faceted be provided in English . Researchers must register online to obtain a personal identification number approach that encompasses research in the four pillars of health research: biomedical, clinical, (NIP) in order to access application forms . Please see the links below for each agency . health systems and services, and population and public health . CALQ – Conseil des arts et des lettres du Québec Researchers must register online to obtain a personal identity number (PIN) in order to access calq .gouv .qc .ca application and CV forms . CIHR has recently launched a new Research Net- you can search for funding opportunities here and depending on your discipline will might need to submit your CALQ provides funding for artists and writers . Each program has its own form which is provided application through Research Net . online in either a Word or PDF format . Hard copies are sent to the agency . researchnet-recherchenet .ca/rnr16/search do?view=search&fod. Agency=CIHR&fodLanguage=E On July 1, 2011, Québec’s three funding agencies were restructured under the Fonds de recherche du Québec : frq .gouv .qc .ca/en/ NSERC – Natural Sciences and Engineering Research Council nserc-crsng .gc .ca FQRNT - Fonds québécois de la recherche sur la nature et les technologies frqnt .gouv .qc .ca/en/accueil Natural Sciences and Engineering Research Council of Canada (NSERC) is the national instrument

General Guidelines for Grant Applications 13 FQRNT promotes and supports research in the natural sciences, mathematic sciences, and certification through the Environmental Health and Safety Office . engineering, the dissemination of knowledge, and the training of researchers . There are nine main themes: abstract structures; nature and matter; living organisms; natural resources; energy; Translation Services the environment; information technology and communications; and materials, manufacturing For Translation Services; please contact your Research Facilitator . Note that a minimum of two and construction . weeks are required to process the translations request .

FQRSC - Fonds québécois de recherche sur la société et la culture frqsc .gouv .qc .ca/

FQRSC is dedicated to the development of Quebec research and innovation in the social and human sciences, as well as the arts and letters . FQRSC financially supports the research and training of researchers in these sectors, as well as the dissemination and the transfer of knowledge .

FRSQ - Fonds de la recherche en santé du Québec frqs .gouv .qc .ca/en/

FRSQ is a non-profit organization under the auspices of the Minister of Economic Development, Innovation and Export (MDEIE) . FRSQ implements governmental strategies concerning research in human health as defined by the Quebec Policy on science and innovation .

Common CV The Common CV format must be used for many funding agencies . Please see ccv-cvc .ca/ .

Ethics and Environmental Health and Safety Certification

All research that involves human or animal subjects must acquire ethics certification from the University .

The procedure is conducted through the OOR, and the following forms can be downloaded from their website: oor .concordia .ca/services/ researchethicsandcompliance/

• Summary Protocol Form (SPF) and Instructions • SPF Checklist that must accompany each SPF • Sample Consent Form

Awarded funds will not be released until a researcher has obtained ethics certification . A separate application for ethics certification must be submitted for each agency to which the researcher is applying for funding .

Researchers who are planning to use radioactive or biohazardous materials must seek

General Guidelines for Grant Applications 14 Guidelines for Preparing the Contract Renewal Application

Normally, an initial probationary appointment is for a three-year period and contract renewal may seem like a distant concern . However, it is strongly recommended that you start accumulating the information required for the renewal at the start of your contract .

The process of contract renewal is governed by article 14 of the CUFA collective agreement . Requests for re-appointment should be submitted to the Office of the Dean by October 15th of the year preceding the last year of appointment .

Contract renewal guidelines: cspace .concordia .ca/resources/faculty/artsci/contract-renewal .html

If you have any questions about the process, please contact Nadia D’Arienzo, Faculty Affairs Administrator . Nadia can be reached through e-mail at nadia darienzo@concordia. .ca or telephone at 514-848-2424 ext . 2090

Guidelines for Preparing the Contract Renewal Application 15 University Resources

Concordia University Concordia University Centre for Teaching and Les P’tits Profs is located on the Loyola Faculty Association (CUFA) Libraries Learning Services (CTLS) Campus . At the CPE Les P’tits Profs, parents may enrol children 3 months to 5 years of age . CUFA represents approximately 950 full-time Concordia University has two libraries: the R . The mandate of CTLS is to encourage and For more information about this child care faculty members at Concordia University, Howard Webster Library on the SGW Campus support the improvement of teaching and service, please contact the centre directly: including those on limited-term and extended- and the Georges P . Vanier Library on the Loyola learning at the University . The Centre is also 3500 – 3502 Belmore, telephone: term appointments and professional librarians . Campus . Both libraries offer the same services; responsible for coordinating the end-of-term 514-848-2424 ext . 7788 . You were sent a Membership Application Form however, their collections differ in content to course evaluations . CTLS provides a range of with your initial offer and you should make sure support the programs and courses offered instructional improvement workshops and Concordia University is also a member of to return it to the CUFA offices . on the respective campuses . Many electronic also provides individual consultations to Kids and Company, a private day care service services are available both in the libraries and faculty members . located in downtown Montréal that provides Additional information may be found at the remotely . CLUES, the library catalogue, offers part-time, full-time or emergency back-up following address: cufa .net More information and a current list of access to the Libraries’ collections of books, child care options . Information is available workshops can be found at periodicals, audio-visual material and more . through kidsandcompany .com/ca/ or CUFA contact information: teaching .concordia .ca via 1-866 MY KIDCO 7141 Sherbrooke St . West, room HB 109 In addition, subject librarians are available to Montreal, H4B 1R6 provide workshops that are specifically tailored Daycare Centres to the needs of individual Concordia faculty Bookstore and Phone: 514-848-2424, extension 3999 Child care services are offered for children of members and their courses . These sessions can Computer Store Fax: 514-848-3997 students, faculty, and staff . Given the limited include hands-on instruction in the use of print A Bookstore can be found on each campus . cufa@alcor .concordia .ca number of spaces available, you are encouraged and electronic resources in a specific discipline . SGW Campus: to contact the centres immediately after To arrange for a class presentation, contact 1400 De Maisonneuve Blvd ., W . Human Resources determining that a spot will be required . your library .concordia .ca/about/staff/ subject Library Building, Room LB 103 If you have questions on your benefits or librarian . Librarians are also available to discuss On the Sir George Williams Campus, parents 514-848-2424 ext . 3615 pension or wish to review the collective such issues as Information Literacy, the ethical may enroll children 18 months to 5 years of age agreement, this department can answer Loyola Campus use of information, copyright in the Centre de la Petite Enfance Concordia . those questions . The website has a wealth of 7141 Sherbrooke St ., West and plagiarism . Application forms and details may be obtained information, important forms and lists of FAQs Communication Studies and Journalism Building at the Information Desk in the Hall Building or relevant to the different units that make up Please visit library .concordia .ca Room CJ 1 422. at the daycare: 2305 rue St . Marc, telephone: Human Resources and Employee Relations . for more information . 514-848-2424 ext . 3620 514-848-2424 ext . 8789 Please visit hr .concordia .ca for more information .

University Resources 16 The Bookstore also provides many services for faculty online at retail .concordia .ca/facultyandstaff/

There is also a Computer Store on each campus . The Loyola branch is located Welcome to Montréal within the Bookstore and the SGW branch is located in the Hall Building, 1455 De Maisonneuve Blvd ., W ., Room H-224 . The phone extension for the SGW store is 7665 Montréal has a unique flavour offering everything from sidewalk terrasses and laid-back cafés to and for Loyola it is 5894 . hip clubs and amazing shopping! The city offers a relatively low cost of living and a large number of activities and attractions . Montreal’s French heritage is vibrant and healthy, and enriched by a wealth You can shop or ask questions online of other cultures that help give it a pleasing multicultural ambience . by visiting retail .concordia .ca/ccs For more information see: montreal com/tourism/general. html. and quebecoriginal com/en/where-to-go/regions-cities/montreal-qc.

Interesting facts:

Montréal was designated a UNESCO City of Design in 2006 .

Montréal ranks Number 10 for Best Student Cities in the World montrealinternational com/montreal-ranked-no-10-for-best-student-cities-in-the-world.

Montréal ranks 24th (worldwide) on Mercer’s Quality of Living Survey en wikipedia. .org/wiki/Quality_of_Living_Survey

Montréal’s “underground city” of walkways and indoor spaces linking to shops, restaurants, hotels, apartments and public transit is over 30 km (18 miles) long .

Montréal ranks 3rd in Lonely Planet’s Best Summer Cities in the World survey traveller .com .au/ten-cities-every-traveller-must-visit-11acre

Welcome to Montréal 17 Here is a glimpse of what the city has to offer: Bar-B-Barn Alex H Restaurant Ye Old Orchard 1201, rue Guy, 5862 Sherbrooke O 1189, rue de la Montagne Dining & Night Life Montréal, QC Montréal, QC Montréal, QC H3G 1Z2 H3H 2K5 H4A 1X5 514-874-1569 Restaurants 514-931-3811 514-487-5444 yeoldeorchard .com Montreal’s diversity is reflected in its barbbarn .ca restaurant variety . Souvlaki George Madhatters Pizzeria Napoletana 6995 Monkland 1208, rue Crescent SGW campus 189 Dante Street, Montréal, QC Montréal, QC Three Amigos Montreal (in the heart of little Italy) H4B 1J8 H3G 2A9 1657, rue Sainte-Catherine Ouest, 514-276-8226 514-482-0040 514-987-9988 Montréal, QC info@napoletana .com souvlakigeorge .com H3H 1L9 Sir Winston Churchill Pub 514-939-3329 Cafe Cherrier St Viateur Bagel 1459 rue Crescent 3635 rue St-Denis 5629, avenue de Monkland Montréal, QC Soupes et Nouilles Montreal, QC Montréal , QC H3G 2B1 1871, rue Sainte-Catherine Ouest, 514-843-4308 H4A 1E2 514-288-3814 Montréal, QC H3H 1M2 cafecherrier .ca 514-487-8051 514-933-0531 stviateurbagel .com La Boom Café Olimpico 1254, rue Stanley Main Deli Steak House 124, rue St-Viateur West, La Maison India Montréal, QC (profiled on Food Network’s “You Gotta Eat Here!)” Montreal, QC 5868 rue Sherbrooke O H3B 2S7 3864, Boul . Saint-Laurent, 514-495-0746 Montréal , QC 514-866-5463 Montréal,, QC H2W 1Y2 cafeolimpico .com 514-485-2122 clublaboom .com 514-843-8126 Café Santropol Burger de Ville Loyola campus McLean’s Pub 3990, rue Saint-Urbain 59 Westminster Ye Old Orchard Pub 1210, rue Peel Montréal, QC Montreal-West, QC 5563, avenue de Monkland Montréal, QC H2W 1T7 514-564-9902 H3H 1L8 514-842-3110 Montréal, QC santropol .com H4A 1E1 514-390-7770 Night Life 514-484-1569 yeoldeorchard .com Schwartz’s Delicatessen Loyola Campus SGW campus 3895 Boul . Saint Laurent Montreal, QC La Louisiane McKibbins Irish Pub Typhoon Lounge 514-842-4813 5850 Sherbrooke O 1426, rue Bishop 5752, avenue de Monkland Montréal, QC Montréal, QC Montréal, QC H4A 1X5 H3G 2E6 H4A 1E9 514-369-3073 514-288-1580 514-482-4448 lalouisiane .ca typhoon .ca

Welcome to Montréal 18 Libraries Galleries and Museums Recreation and Sports Centaur Theatre Professional theatre Montréal Museum of Fine Arts Information available at: 453 St . François-Xavier Maisonneuve Library Founded 140 years ago by a local group of art ville .montreal qc. ca. Montreal, Quebec H2Y 2T1 4120, rue Ontario Est lovers, the Montreal Museum of Fine Arts was Box Office Telephone: 514-288-3161 Montréal (Québec) H1V 1J9 Canada’s first art museum . Movie listings and cinemas Administration Telephone: 514-288-1229 514-872-4213 (Adult section) 1379–1380 Sherbrooke Street West cinemamontreal .com centaurtheatre .com/index .html 514-872-4214 (Youth section) Montréal, QC H3G 2T9 ville .montreal .qc .ca/portal/page?_ 514-285-2000 Attractions Cinémathèque Québécoise pageid=4397,6393622&_dad=portal&_ mmfa .qc .ca out-there com/qc12ev. .htm 335 boulevard de Maisonneuve Est schema=PORTAL§ion=horaires_ Montréal, QC H2X 1K1 coordonnees&lieu=29 Musée d’art contemporain de Montréal Theatre, Venues and Shows Telephone : 514-842-9763 185, rue Sainte-Catherine Ouest out-there .com/qc12nl .htm cinematheque .qc .ca/cinematheque/ n .d .G . Library Montréal, QC H2X 1Z8 welcome .html 3755, rue Botrel 514 847-6906 Bell Centre Montréal QC H4A 3G8 macm .org Shows, spectacles and events, home of the Cirque du Soleil 514-872-2398 (Adult section) Montreal Canadiens The birth place of the world famous troupe 514-872-2377 (Youth section) McCord Museum of Canadian History 1260 De la Gauchetière Ouest, cirquedusoleil .com/ ville .montreal .qc .ca/portal/page?_ 690 Rue Sherbrooke Ouest Montréal, QC H3B 5E8 Club Soda pageid=4397,6393621&_dad=portal&_schem Montreal, QC H3A 1E9 (514) 398-7100 514-932-2582 or 800-663-6786 Live Shows a=PORTAL§ion=accueil&lieu=35 musee-mccord .qc .ca/en/ centrebell .ca 1225 St-Laurent Montreal, QC H2X 2S6 Gallery Gora Café Campus To know more about public libraries that are 514-286-1010 A contemporary art gallery . Bar/Live Venue, Prince Arthur accessible within your area, please go to the information@clubsoda .ca 279 Sherbrooke West, espace 205 57 rue Prince-Arthur Est following website: ville .montreal .qc .ca/portal/ Montreal, QC H2X 1Y2 Montréal , QC H2X 1B4 page?_pageid=4397,6375618&_dad=portal&_ Foufounes Electriques 514-879-9694 cafecampus .com schema=PORTAL Alternative, Shows gallerygorill .com 87 Ste . Catherine E . Casino Montreal Montréal, QC H2X 1K5 Galerie Lamoureux Ritzenhoff Montreal Casino and Cabaret with truly fine dining 514-844-5539 The Gallery represents some of the best 1 Ave du Casino foufounes .qc .ca Canadian contemporary artists . Montréal, QC H3C 4W7 1428, rue Sherbrooke Ouest 514-392-2746 IMAX - Famous Players Paramount Montréal, QC H3G 1K4 casinosduquebec .com/montreal#/ 977 rue Sainte-Catherine Ouest 514-840-0990 UniversDuCasino/Video/ Montréal, QC H3B 4W3 galerielamoureuxritzenhoff .com 514-842-3828 cineplex .com Additional suggestions can be found on the following website: montreal worldweb. .com/Galleries

Welcome to Montréal 19 Orchestre Symphonique de Montréal / Theatre St-Denis Maison symphonique de Montréal Live Shows 1600 rue Saint-Urbain, 1594 St . Denis St . Montréal H5B 1E4 Quartier Latin, Montreal Box office : 514-842-9951 H2X 3K2 osm .ca/en/index .cfm 514-849-4211 theatrestdenis .com/index .html Metropolis Live Shows Old Montreal 59 St . Catherine E ., Montreal, QC, H2X 1K5 vieux .montreal .qc .ca/eng/accueila .htm 514-844-3500 metropolismontreal .ca Biodome, Insectarium, Botanical Gardens, Planetarium Place des Arts biodome .qc .ca The centre for performing arts in Montreal 260 Boulevard De Maisonneuve Ouest LaRonde Montréal, QC H2X laronde .com 514-842-2112 Resources for families pda .qc .ca Montréal Families Theatre Olympia montrealfamilies .ca Live Shows 1004 rue Sainte-Catherine Est Montréal, QC H2L 2G2 514-845-3524 olympiademontreal .com

Theatre Outremont Live Shows 1240 avenue Bernard Outremont, QC H2V 1V6 514-495-9944 theatreoutremont .ca/outremont/accueil_ en .aspx

Welcome to Montréal 20