Working at Bhusawal Division

CENTRAL RAILWAY

Review of Office Staff (Personnel) Working at Bhusawal Division

Officers and Supervisor from Work Study Cell

Name Designation

Shri. M. K. Gaikwad DWSO

Shri. Lakhanji Jha SR.WSI

Co-Ordinating Officers & Inspectors

Name Designation

Shri. Shri S.R. Dayama APO (M) BSL

Shri. S. P. Bugle Ch. OS/MPP (BSL Division)

Synopsis Of The Study

Study Number : WSCR/PERS/BSL/8/16-17

Name of Study : Review of Office Staff (Personnel) Working at Bhusawal Division.

Approved by : AGM

Department : Personnel

Division : Bhusawal

Date of Commencement : 01/01/2017

Date of Completion :15/04/2017

Date of Submission :18.08.2017

No. of Recommendations : 01

Sanctioned strength of Personnel :243 Staff

No of Men Studied :167

No of Vacancies :76

No of Posts Identified Surplus of :34 Personnel Staff

Financial Implications of Gr C :Rs. 2,92,23,792/- Personnel & non personnel Staff

Index

Page No. Contents No.

Acknowledgement, Terms Of Reference, Authority And 1 Methodology 4

2 Summary Of Recommendations 5

3 Chapter – I Introduction 6-7

4 Chapter – II Existing Procedure & Critical Analysis 8-40

5 Chapter – III Financial Implication 41

Acknowledgement

The work-study team takes this opportunity to express thanks to Shri T. D. Shinde, Sr.DPO/BSL, Shri N.S. Kaji, DPO/BSL, Shri. S.R. Dayama, APO (M), Shri Virendra Vadnere APO (T) BSL for their valuable guidance rendered to the work study team for completion of the study. The work-study team is also thankful to other Personnel Branch staff working in Sr DPO’s office, BSL for providing all the assistance and furnishing necessary information required for conducting the study.

Authority and Term of Reference

The work-study on “Review of Office Staff (Personnel) Working at Bhusawal Division” has been included in Annual Work-Study programme 2016-17 with No. G.250. WSCR/PERS/BSL/05/16-17. The study is carry forward in the year 2017-18 with study No.G.250. WSCR/PERS/BSL/4/17-18 The term of reference for the given work-study “Review of Office Staff (Personnel) Working at Bhusawal Division.”

Methodology

1. The work-study team has adopted the following techniques for completion of the study. 2. Collection of work load data in details of each section. 3. Discussion with coordinating officer/supervisor. 4. Assessment of manpower requirement by applying the prevailing Norms i.e. average bench marking norms of 11.2 men per 1000 staff (Feb.- 2017). 5. Working out financial implication involved in saving as a result of surplus manpower.

Summary of Recommendations

Sr. Page Recommendations No. No.

Recommendation No 01: Based on the existing workload, Benchmarking, the requirement of manpower Ministerial (P) staff in BSL 1. Division would be 204 posts against 243 vide Para No. 39 2.23.1. Hence 34 posts are excess to the requirement, same to be surrendered.

Chapter 1 Introduction

1.1 Indian Railways are biggest organization with above 13 lacs of employees working in various department of Railway. In order to have proper functioning for Railways, each Zonal railway has been divided into several divisions under DRM. 1.2 Each DRM is assisted by BO’s of all departments, under whom various categories like, Inspectors, Clerks and other Group C & D staffs are posted. 1.3 The personnel department has been entrusted the responsibility to look after the personnel matters of employees. 1.4 The role of personnel department on Railway is advisory, as well as Executive. It performs in four – fold areas. I.e. Personnel function, welfare, training & industrial relation. 1.5 The main functions of the Personnel department are of a) Arranging creation of posts, equipments, training of staff, selections, promotions & Demotion, Transfer, suspension, discharge, granting retirement benefits. b) Confirmations, payment of pay & allowances, advances, incentives, bonus, maintenance of seniority records, leave account, grant of educational assistance, medical facilities. c) Dealing with recognized unions, arranging meetings of PNM, JCM, PPM, PREM & settling grievances of staff. d) Dealing with various provisions of laws & acts. e) Dealing with welfare matters f) Interpretation of Rules & order received from Railway Board & its circulations. Etc.

1.6 Personnel department is placed under supervision of CPO, who is assisted by DYCPOs, SPOs & APOs. Welfare inspectors, personnel inspectors & ministerial staff are provided as necessary for dealing personnel matters of employees.

1.7 Sr. DPO heads the personnel department at the divisional level, assisted by a team of DPO/APOs. For dealing personnel records of employees, ministerial staffs are pro provided at Divisional office & some personnel clerk are posted at depots like C&W, IOW & at stations in the division.

1.8 With the introduction of computer in Railway working there has been change in working system. The computerization of office work will not only result in avoidance in duplicate working & quick retrieving of data/

information required by executive but also reduced the staff cost as less man power can perform the same task more efficiently.

1.9 In this context to make recommendations for modernization & identify surplus posts of personnel clerical staff, the work study of Review of personnel staff in all departments in DRM’s office BSL has been included as programme study in annual work study programme for the year 2008- 09.

1.10 Hence this study is being conducted and the details of the report penned in ensuing chapter.

******

Chapter 2 Existing procedure, Critical Analysis & Requirement of staff

2.1 Organization set up chart: - The organization set up chart is given below.

SR.DPO

DPO

APO

Ch.OS

Sr. Clerk

Jr. Clerk

2.2 Sr. DPO heads the personnel department at the divisional level, assisted by a team of DPO/APOs. 2.3 Delegation of Powers: - At present ministerial function are bifurcated into:- i) Field unit establishment functions which are periodical and regular routine work (misc. matter) under Sr. Sub – ordinate, and ii) Personnel Branch at DRM office looking after posting, transfer & promotion, seniority, cadre, policy, union & welfare etc, activities.

2.4 Department wise staff position on BSL Division as on 01.01.2017: - The department wise staff strength on BSL Division as furnished by DRM (P) BSL is depicted below:-

Department Group C Group D Total

S/s OR Vac S/s OR Vac S/s OR Vac

Personnel 264 188 76 29 27 02 293 215 78

Gen.Adm 101 82 19 33 29 04 134 111 23

Civil Engg. 2438 2275 163 3372 2893 479 5810 5168 642

S&T 628 518 110 434 444 +10 1062 962 100

Medical 291 193 98 510 449 61 801 642 159

TRS 666 511 155 124 178 +54 790 689 101

TRD 440 304 136 317 325 +08 757 629 128

Electrical GS 517 405 112 224 215 09 741 620 121

Commercial 1545 1394 151 501 406 95 2046 1800 246

Traffic (Non 1927 1677 250 156 222 +66 2083 1899 184 running)

Tfc (Running) 592 505 87 00 00 00 592 505 87

Mechanical 1286 993 293 433 348 85 1719 1341 378 (C&W)

Mechanical 143 59 84 75 59 16 218 118 100 (Shed)

Loco (Running) 1644 1363 281 00 00 00 1644 1363 281

Eetrical TRO 167 132 35 145 112 33 312 244 68 (R.R.)

Eetrical TRO 70 53 17 19 17 02 89 70 19 (F/S.)

Total 12719 10652 2067 6372 5724 648 19091 16376 2715

In addition to above 103 officer posts are in operation. To deal with the personnel records, pay sheet of 19091 + 103 staff working on this division, 243 clerical (P) staff of personnel department has been posted. The cadre & work of pay sheet preparation of civil Engg Gr.D (3372 staff) is dealt by concern AENs on the division through Timekeeper / NP staff of Engg department. Hence after reducing the same from actual pay sheet dealt i.e 19194–3,372 = 15,822 is total workload for personnel clerk at Divisional Office.

2.5 Staff strength of ministerial (P) staff: - The staff strength sanctioned position of Personnel ministerial (P) staff for BSL Division as on 01/01/2017 is as under.

Category Grade Pay S/S On roll Vac./ Remark Excess Ch.OS 4600 48 39 09 OS 4200 133 87 46 Sr. clerk 2800 38 06 32 Jr. clerk 1900 24 35 +11 11 Posts Excess Total 243 167 76 Inclusive of LR

The Breakup of total 243 sanctioned posts of ministerial clerical staff on BSL division is 185 posts being sanctioned for working in DRM office and 58 posts for working at Field unit (out depot/ station). From above table it is seen that men on roll are 167 and resultant vacancy is 76.

2.6 There are personnel matters concerning to the staff in the field units which requires routine and immediate redressal of individuals grievances such as leave, passes / PTO, pay sheet work etc, for which the powers are delegated to the Sr. subordinate in the field units. Whereas other personnel matters which require maintenance of collective nature & policy such as cadre, liability, court, welfare etc are dealt with at Divisional level. At units where there are isolated staffs, their personnel matters are dealt from DRM office. This all shows that there is decentralization of workload among the Administrative unit and Field units.

2.7. Staff strength of ministerial (P) staff at Sr. Divisional Personnel Officers’ Office, BSL is as under:

Scale check of Gr C Personnel Staff at Sr DPO office, BSL As On 01- 01-2017 No Category SS MOR VAC 1 CHIEF OS 39 28 11 2 OS 98 58 40 3 SR CLERK 28 05 23 4 JR CLERK 20 24 +04 Total 185 115 70

The sanctioned strength of Personnel clerks at Sr Divisional Personnel Officer’s Office, BSL is 185, Men on roll is 115 and resultant vacancy is 70.

2.8. Staff strength of ministerial (P) staff posted at various depots of BSL division is as under:

Scale check of GR C ministerial (P) staff of various depots of BSL Div. as On 01-01-2017 No Category SS MOR VAC 1 CHIEF OS 09 11 +02 2 OS 35 29 06 3 SR CLERK 10 01 09 4 JR CLERK 04 11 +07 TOTAL 58 52 06

The sanctioned strength of ministerial (P) staff at various depots of BSL division is 58, Men on roll are 52 and resultant vacancy is 06.

2.9 Section wise distribution of ministerial (P) staff in DRM’s office BSL: - The section wise distribution of existing on roll staff inclusive LR post working in DRM office as given by DRM (P) BSL is given below:-

Sr. Section COS OS Sr. Cl Jr.Cl Total No. 1 ADMN 01 02 00 00 03 2 General 01 01 00 04 06 (DAR,RTI,QTR) 3 GAZ 00 01 00 00 01 4 TFC 01 03 00 01 05 5 ENGG 02 01 00 0 03 6 S&T 01 02 00 00 03 7 SETTL 01 06 01 01 09 8 PNM 01 01 00 00 02 9 ELEC. GS 01 01 00 00 02 10 ELEC. TRS 01 01 00 00 02 11 CONF 01 02 01 01 05 12 RECT 02 01 00 01 04 13 COURT 00 01 00 01 02 14 PASS 01 02 00 01 04 15 MED 00 02 00 00 02 16 COMML 03 01 00 00 04 17 MECH 00 03 00 02 05 18 LOCO RG(TRO) 02 00 00 02 04 19 RP CELL 01 01 00 00 02 20 ELEC. TRD 01 01 00 01 03 21 HOER 01 01 00 00 02 22 R&D 01 01 00 00 02 23 WELFARE 01 02 00 01 04 24 SR Cell 01 04 00 01 06 25 Bill Section 01 12 01 05 19 26 AASTA Cell 00 01 00 00 01 27 DRM CELL 00 01 00 00 01 28 ADRM Cell 00 01 01 00 02 29 MPP 01 00 01 01 03 30 Ruling 00 01 00 00 01

31 Prime 00 01 00 01 02 32 Wages 01 00 00 00 01 Total 28 58 05 24 115

2.10 Depot wise distribution of ministerial (P) staff in BSL Divn: - The section wise distribution of existing on roll staff inclusive LR post working in out station/ depot is under:-

Section COS OS Sr Cl. Jr Cl. Total

SS MOR SS MOR SS MOR SS MOR MOR VAC. SS 1 SS/BSL 01 01 01 01 00 00 00 00 02 02 00 2 SS/JL 00 00 01 01 00 00 00 00 01 01 00 3 SS/PC 00 00 01 01 00 00 00 00 01 01 00 4 SS/CSN 00 00 01 01 00 00 00 00 01 01 00 5 SS/NGN 00 00 01 01 00 00 00 00 01 01 00 6 SS/MMR 01 01 01 00 00 00 00 01 02 02 00 7 SSE (EM)/MMR 01 01 00 00 00 00 00 00 01 01 00 8 Sr. LI MMR 00 00 01 00 00 00 00 00 01 00 01 9 SS/NKRD 01 01 02 02 00 00 00 00 03 03 00 10 SS/SEG 00 00 01 00 00 00 00 01 01 01 00 11 SS/AK 00 00 02 02 00 00 00 00 02 02 00 12 SS/MZR 01 01 00 00 00 00 00 00 01 01 00 13 SSE Loco/MZR 00 00 00 00 00 00 01 00 01 00 01 14 SS/AMI 00 00 00 00 01 00 00 00 01 00 01 15 SS/BD 01 01 00 00 00 00 00 00 01 01 00 16 SS/BAU 00 00 01 01 00 00 00 00 01 01 00 17 SS/KNW 00 00 01 01 00 00 00 00 01 01 00 18 CYM/BSL 01 01 01 02 00 00 00 00 02 03 +01 19 SSE Loco/BSL 00 00 01 01 00 00 00 00 01 01 00 20 CCRC(P/G)/BSL 01 02 05 04 02 00 02 02 10 08 02 21 SSE (TS) BSL 00 00 01 01 00 00 00 00 01 01 00 22 LF (R) KNW 00 00 01 00 00 00 00 01 01 01 00 23 LF(R) BD 00 00 00 00 02 00 00 02 02 02 00 24 LF(R) IGP 00 00 01 01 00 00 00 00 01 01 00 25 SSE (C&W) 01 01 00 00 00 00 00 01 01 02 +01 MMR 26 CMS BSL 00 00 01 01 01 00 00 01 02 02 00 27 SSE (C&W) BSL 00 00 04 04 02 00 01 01 07 05 02 28 DCTI / BSL 00 00 01 02 01 00 00 00 02 02 00 29 SSE(EM) BSL 00 01 01 00 01 00 00 01 02 02 00 30 SSE (TL) BSL 00 00 01 01 00 00 00 00 01 01 00 31 RLY SCH. BSL 00 00 01 00 00 01 00 00 01 01 00 32 SDEE (TRS) 00 00 02 01 00 00 00 00 02 01 01 BSL Depots/ Units Total 09 11 35 29 10 01 04 11 58 52 06

2.11 The main functions of the Personnel Branch are of:-

 Arranging creation of posts, equipments, and training of staff, selections, promotions & Demotion, Transfer, suspension, discharge, MACP, LARGES, RTI, APAR, granting retirement benefits.  Confirmations, payment of pay & allowances, restructuring, pay revision due to pay commission implementation, advances, incentives, bonus, maintenance of seniority records, leave account, grant of educational assistance, medical facilities.  Dealing with recognized unions, arranging meetings of PNM, JCM & settling grievances of staff.  Dealing with various provisions of laws & acts. Dealing with welfare matters. 12

 Interpretation of Rules & order received from Railway Board & its circulations. etc.

-: Major Functions of Personnel Department:-

- Recruitment - Training - Welfare & Staff Benefits - Selections - Promotions - Transfer - Granting Retirement Benefits - Industrial Relations - Re-deployment - Creation of Posts - Payment & Allowances - Settlement

The Personnel clerks Staff of division is broadly categorised into two parts: 1) Staff working at Sr DPO Office. 2) Staff working at various depots & offices of division.

2.12 Activities performed by Gr ministerial (P) staff of Sr Divisional Personnel Officer’s Office, BSL is as under: Preparation of pay sheet for the staff working at Sr. Divisional Personnel Office, BSL. Verifying the pay sheet of depot staff submitted by depot clerk. other connected works i.e. SR entry, Leave Account Maintenance, maintenance of registers for recoveries, all pay connected arrears announced time to time, pay fixation on promotion, MACP arrears, bonus preparation, Passes/PTO to serving employees, Medical card, FRC passes, School passes, on duty passes, maintenance of registers for passes/PTOs and verification of family declaration.Dealing policy matters.

2.13 Section wise work dealt by each staff in DRM’s office BSL: - The section wise brief working of posts including in built LR as furnished by DRM (P) is tabulated below:-

Section Staff Total Work dealt

ADMN:-Cadre Ch.OS-1, 3 Ch OS: - Overall incharge of Admin. dealing of section. Ministerial staff OS-2, of Personnel and Ch.OS & OS:-Cadre dealing of

Non Personnel Ministerial staff of personnel and non Cadre are personnel staff i.e. OPTG (NP), ELECT working on the (NP), COMML (NP), S&T (NP), division. ENGG(NP), MED(NP), WAB(NP), Ministerial staff, and all Typists and Stenographer on the division. Correspondence of legal cell staff, Rajbhasha staff, statistical inspector staff & work study inspector staff. Total 801 staff. All Group 'D' employees. (I.e. Peon/ daftri /Naik etc) of this office. Selection, Promotion, Transfer of staff, Publication of Seniority list after 3 years of each category, Correspondence of Substitute staff with HQ’s office.

Dealing with Genl Work like Training, Indent information, Selection circulation of notification CG, Comp. ground apptt. Also dealing with MP/MLA/ RTI/PG reference.

OS:-Group Dealing DRM (W), WAB(NP),Sr.,DSTE,Sr.DCM,Sr.DOM, Sr. DME, Sr. DMM,Sr. DSO, DWSO,DRM/ADRM Cell Sr.DEE(TRD), Sr.DEE(TRO) Sr.DEE(G). & class IV staff working in DRM office Building. Total 630 employees.

Rulling OS(P)-1 01 OS: Over all in charge of rulling section & dealing with Policy matter cases and Railway Board reference, etc., and also all kinds of information called by HQrs.

and other Deptts. To collect the same from concerning departments and sent to HQrs with in Target time.

Deals with parliamentary question, circulation, notification, Allotment of funds for House Building Advance,

Scooter, Car, Computer advance etc. Distribution of medical card, Conducting of RRB examination on the division, PREM meetting, and distribution of regular & final electric bills, eight digit Number and diet charge bills received from CMS.

To prepare Statement 40, 15 & others subject files maintained for daily dealing also work Pay Commission etc.

MPP Ch.OS-1 Over all in charge of rulling section. All computerized work and prepare MCDO, Sr. CL- 1 03 monthly target items i.e. MCDO, PCDO to CPO, High light Divl. Action plan, Jr. CL-1 appraisal selection non selection calendar, POM, GM Booklet Conference etc. and other subject files maintained for daily.

To prepare MPP statement, BOS, safety action plan, creation and surrender work of all department, work charge dealing,bench marking,vacancy bank etc.

To implement accepted work-study reports i.e. surrender memo/ transfer memo. To maintain the position of work-study report received from Work Study Officers.

To chase up matters regarding surrender/work study report etc of all deptts.

GAZ: - Deals OS-1, 1 OS- Dealing of Gaz Staff & Medical Gaz with personnel staff. Pay fixation, Office Notes & Office matter of Gaz & orders. Quarter retention permission, pay sheet of 103 training. staff. Pay sheet of Gaz staff, & Medical Gaz.staff BSL., Pay sheet of Contract

Medical Practitioners, Leave applications to Sr.DFM BSL for debiting & updating, RTI cases, settlement caases and other Misc. work.

AASTHA OS-1 1 At present jeevan praman centre operate at aastha centre to catre need of railway pensioners. On and average daily 30 retired staff is dealt.

TFC: - Deals Ch.OS-1, 05 ChOS: - Overall Incharge of TFC running with personnel & non running section and giving matter of traffic OS-3 guidance to the staff of all TFC section. N/R & running Dealing with PPM, PNM, PG, RTI etc. JRCL-1. staff on roll. Also dealing selection, Placing indenteetc.

OS:-Cadre dealing with Sr. C/man, & P/man i.e. Transfer, Promotion, Seniority, Recruitment, selection, staff review etc.

Cadre dealing with Gr.’C’ & ‘D’ staff such as L/Man, C/man, P/Man. APM Categories.

Cadre dealing of TNC, SCOR, Shuting /Master, etc.

OS: Cadre dealing of SM categories of all Grades i.e. Transfer, Promotion, Seniority, Recruitment, selection, staff review etc.

OS & Jr.CL:- Group Dealing of all staff, issuing I- Card, dealing with CTG, VR cases, LARGES and sanctioning of leave etc.

ENGG: - Deals Ch.OS-2, 3 Ch.OS-:-Overall Incharge of Engg with personnel (Subordinate) Dealing with Cadre of PWI matter of Engg OS-1 (Work), DD and PWS and helping for staff. Class IV dealing.

Ch.OS – Dealing with the Cadre of all Artisan staff, BSL Division. PNM, PPM, etc.

OS:- Dealing RTI, recruitment, general correspondence, grievances of staff etc.

WAGES:-. Ch.OS-1, 1 Ch.OS:- Supervision of all kinds of work and dealing of cadre of DRM’s office. Trolleyman, Ferrow Printer, Peon Categories and Machine Operators. PNM and PPM items, MP/MLA References,

Grievances of employees, RTI Cases, HQrs Correspondence, Court cases, LEO cases related to payment, Allotment of 8 Digit Nos. and screening of Casual Labour and their complaints. Information of EG etc.

INJURY: Deals S & WI, 1 S & WI: - Dealing with relating work of with IOD cases injury, Putting the office Note for SOD to comply with enquiry, Putting the note for sanction the amount of compensation, making arrangement of compensation payment, Employee’s preparation of Pay order and all other compensation work relating with personnel work of Act. Injury.

AUDIT: - deals Enter the accounts inspection in the with disposal of register and letter sent to concerning Audit Paras & depot Incharge and OS for finalized the Audit Notes. report. Audit Inspection report also deal as above and chase up the report for finalization and other Misc. Work.

S&T:- Deals with COS-1, 3 Ch.OS:- Overall Incharge of S&T deals personnel matter with PNM, PPM, MR, MP, MLA, MOSR of S&T. OS-2, references, LEO, RTI cases. Monitoring selection, Suitability, Trade Tests and all

the work being done by each and every clerk.

OS:- Dealing with Cadre of Signal Tech & Artisan, Cl.IV staff. Recruitment, LARGES, CGA, RRB, RRC, promotion, various type of information.

OS- Dealing with CCL, LARGES, death cases, preparation of settlement cases etc

SETTL: - deals Ch.OS-1 9 Ch.OS:-Overall Incharge of Settlement with the cases of section. To put up for posting of CGA normal, other OS-6, cases of group c & D and supervise the than normal, all cases of CGA. Sr. CL-1 death, VR, Dealing of all LARSGESS related work removal cases. JRCL-1 such as issue of notification, scrutiny of application and SR’s, final pannel of LARSGESS, distribution of RRC panels.

Ch.OS:- Dealing with all types of CGA cases such as receipt of application, and send to S&WI, position of CGA cases, registration of minor wards cases in CGA & arranging screening of CGA.

OS: Dealing with group C&D medical decategorised employees such as screening, issue of office order etc.

Send proposal to HQ in CGA cases and assisting in scrutiny of LARSGESS cases, issue letter for medical examination for LARSGESS.

JRCL:- Dealing with RTI cases, reply to MP/MLA letters, to maintain SR’s receipt and handing over for LARSGESS selection and issue medical letter to candidate.

PNM :- Deals Ch OS-1 2+1 ChOS-:-Overall incharge for conduction with PNM, PREM, of PNM & Review meetings with both Review, payment OS I – 1 unions also dealing 10 Hrs duty rules items & union And task force meetting. Preparation of Typist references etc. booklets for Review meeting and Correspondence with HQrs. GMs, DRMs memo from Unions etc. Preparation of agenda of both meeting, circulation of minutes of both unions.

OS: Conduction of PPM (Payment participation meeting) meetings with CRMS & NRMU. Collect remarks from all OS and account office Preparation of booklet and circulation of minutes of both unionsas well as all unrecognized unions.

Typist:- Dealings all correspondence Items with Union, SPL CL & other leaves to both Unions & passes etc.

ELEC. GS: - COS-1 2 ChOS:-Overall Incharge, dealing with Deals with PNM, PPM, Corres, Genl information, personnel OSI-1, also dealing with cadre of supervisory matterof Elect. staff.

GS & pay sheet of – 707 staff. OS- Cadre dealing of Artisan Staff. Dealing with CCL,RTI, death cases , CTG etc.

ELEC. TRS:- Ch.OS-1, 2 ChOS:-overall supervision of TRS (P), Deals with Cadre dealing, PNM, LARGES, CGA, personnel matter OS-1, MACP, PPM, CCL, SBF permission, of Elec. TRS & roaster, service review, selection dealing pay sheet of – etc. 856 staff. OS-:-cadre dealing of artisan & Class IV staff and assist to COS during selection of Trade Apprentices.

CONF:- deals COS-1, 5 Ch.OS:-Overall Incharge and with the supervision in Con.Sec. also dealing with maintenance of OS-2, arranging written exam. Of all selections Confidential of all deptt. Nomination of committee, SRCL-1 Reports, setting Question paper/ evaluation of selection, JRCL-1 Answer sheet/ declaration of result of suitability & work Written Test, Proceedings & finalisation related to of selection/ declaration of panels, Confidential Suitability tests – RTI cases, Any nature correspondence of confidential nature also dealing with CGA, group C & D APAR, and LARGES. Any other work assigned by Sr. DPO.

OS,Sr.CL,Jr.CL-:-Maintenance APARs of staff 8717. All correspondence regarding APARs. Make available APARs for selection/ suitability whenever required. Dealing with MACP, LARGES, CGA

DAR: OS –1 1 OS:-All DAR MATTER connected with Personnel Branch, collection of DAR dealing with information from Branch Officer for disciplinary cases submission of monthly PCDO. of personnel branch. Dealing with BO’s appeal & revision casesand send to HQ, also dealing with AMC of zerox mechine, CUG bill of all personnel department & PREM group, medical reimbursement cases, cash imprest (fuel) of Sr. DPO.

RECT: - deals Ch.OS-2, 4 Ch.OS:- Overall incharge of the section, with recruitment general supervision, supervision & matters. OS -1 dealing of VIP reference. Accountability for prompt/efficient working of section JRCL-1 staff. Supervise all cases of CGA, put up for posting of CGA, dealing with LARSGESS matter and distribution of RRC panels.

Ch.OS: Dealing with all types of CGA related work as:-

I) Receipt of application of CGA and sent to S & WI.

II) Arrange screening of CGA & Maintaining of position of CGA cases.

III) Registration of minor ward casesin CGA.

OS: - Dealing with medical decategorised employees as arranging screening of medical decategorised group C & D employees, issue of office orders for absorption of medical decategirised employees.

Send proposal to HQ in CGA cases and helping in scrutiny of LARSGESS cases.

JRCl.:-

1) Reply of RTI.

2) Reply of MP, MLA letters.

3) To maintain receipt & sending of SRs for LARSGESS.

4) Helping to send the cndidate to medical.

COURT: - deals OS-1, 2 OS & JRCL :- All Court cases with Court cases (393cases), are to be dealt by the against Railway. JRCL-1 section/staff i.e. right from getting zerox of the OA/ plaint to preparing of written statement, filing the same to the court, attending different courts/Tribunals with the concern records. Chasing the matter with the section for compliance, meantime by filing Misc. application for Extension of time for compliance to avoid Contempt Petition. Office note, D.O. letter to Head quarter, Advocate’s bill, Budget information, PCDO/MCDO etc. Maintaining court case file & misc. Files.

PASS:-deals Ch.OS-1, 4 COS :-Dealing with Pass and PTOs of with passes of employees working in DRM’s office and Divisional office, OS-2, also with retired. Dealing with issue of freedom fighter, card passes and other passes. School JRCL-1 Duty Card Card Pas etc. Issue of token passes to Passes, special Officers on the Division etc. passes, school passes. Etc OS:-Issue of Privilege passes and PTOs,. Transfer passes, to personnel, S&T, C&W, Engg. Deptt.

OS & JRCL - Issue of DCP, school passes to all staff. Issue of passes and PTOs, & other passes to staff of Elect., OPTG, ECC Bank, Canteen, Medical, Teacher(retired only), Society, Comml. deptt. working in Divisional Office. Also

issue post retirement passes.

Dealing Retired employee Identity Card, pass transfer to other department related correcepondence etc.

MED;-Deals with OS-2, 2 OS- Overall incharge of the section. personnel Dealing with cadre, selections, seniority, matterof medical RTI, PCDO, MCDO, quarterly staff dept. position, transfer,promotion, MACP, MP/MLA references and other establishment work connected with dealing of cadre.

OS: Preparation of ARD statement, I- Card, Medical Card, public greivances,settlement cases of retired staff etc.

COMML:- Deals Ch.OS-3 4 Ch.OS:-To maintain roster & seniority, with personnel promotion transfer of Comml staff. matter of comml OSI-1, Total (593+47=640) staff. RTI, MP/MLA & pay sheet of reference & other general

2030 staff. correspondence

Ch.OS-To maintain roster & seniority, promotion, transfer of ticket checking staff (785), RRB appointments etc.

Ch.OS:-To maintain roster & seniority promotion transfer of ECRC, Cl.IV and Safaiwala staff. Total 553 staff. Dealing with PPM, PNM, CGA etc.

OS:-working as a group clerk. All general work like CCL, all types of leave, submission of settlement & VR cases, issue all staff medical card and I- Card etc.

MECH: - Deals OS(Mech.)-1, 5 OS (Mech.)-Overall Incharge, cadre with personnel work of Mech. Dealing with Motor Driver matterof Mech & OS(c&w)-2 , – 63 and Motor Cleaner – 22 staff. C&W staff. Cadre dealing of Loco BSL (280 staff) & JRCL-2 C&W supervisiors (160 staff).

Dealing General work, PPM, PNM, RTI, MP references etc.

OS(C&W):- Overall Incharge, cadre work of C&W. Cadre dealing of artisan staff. (total 1200 staff)

OS(C&W) & JR CL; Working as a group clerk. Dealing 2000 staff of C&W and Loco. All correspondence related to staff

grievances and general matter. Also deals LARGES, appointmentetc matters, General work , PPM, PNM, RTI etc work and Assist for Cadre work.

General Section Ch.OS-1 5 ChOS: overall supervision of inter rly/division own request transfer, QTR Jr. CL-4 matters,NOC and DAK matters.

Jr. CL: There are four Jr. Clerk is in this cell. Work are distributed as under:-

I) Dealing with inter Rly./Inter Divn. o

II) Own request and mutual transfer related matters.

II) Dealing with QTR, NPA, RTI and MP/MLA references.

III) Dealing with all NOC related matters for education, RRB, pasport and plot permission etc.

IV) Dealing with DAK and maintain the register of file movements.

LOCO RG Ch.OS-2, 4 Ch.OS-:-Overall supervision, PPM/ PNM/ (TRO):- Deals Corres. Items, Court cases, RTI, Cases with personnel JRCL-2 and other General work. matter of loco RG. Ch.OS:-cadre dealing of Loco pilot mail/pass./goods in addition to LPS 1&2. Selection of Loco Inspector,cadre dealing of running room bearer,cook,box boy,janitor. Dealing with MACP, LARGES, revision of Loco Pilot, etc.

JR.CL-:- Cadre dealing of Loco Pilot (Mail), LP (Pass, Goods), Spl.Duty Driver, Dealing of Medically de- categorized staff, Dealing with Qtr. Retention, VR, death cases, CTG, and technical resignation etc.

JR. CL: - Cadre dealing of LP (Shtr), Sr.ALP, ALP, Tech. etc. Dealing with Qtr. Retention, VR, death cases, CTG, and technical resignation etc.

Bill section Ch.OS-1 19 This section has formed newly as a centralized bill section and it is under OS-12 control of APO (M). Sri R.D.Ghosh is over all incharge of this section and SRCL-1 other employee is working as bill clerk/OS. Duties and responsibilities is

JRCL-5 as under of bill section :-

1) Every bill clerk has to deal pay billas per intenal distribution & depot bill clerk will feed ARD from 15thof every month from the depot.

2) To make communication with concern depots dealing/clerk and to ensure feeding of all item.

3) Checking of pay sheet simultaneously from 18 to 21 of every month in consultation with depot staff by comparing ARD.

4) After transfetr of data to accounts printing the pay sheet to be done somultaneously between 18th to 22nd of every month.

5) Submission of hard copy to accounts. Returning of O/C & pay slip to depot concern.

6) During 1st to 10th of every month which is no pay sheet period, the bill dealer will do other up- dation works on IPAS. As well as post checking paysheet and other work

7) including settlementcases etc.

8) IT/IT projection feeding of the saving for IT. Printing of F/16.

9) Due drawn statement / supp. bills.

10) Any other works assigned related to pay and bills from time to time.

SR CELL Ch. OS-1 6 This section has formed newly as a centralized SR cell section. Mrs. Sangeta OS-4 D. Patil is over all incharge of this section. Duties and responsibilities is as JRCL-1 under of SR Cell :-

11) SR to be maintained by SR Cell.

12) Chief OS(P) SR is custodian of all SR’s on the division except those maintained by ADEN.

13) Group clerk should hand over all the SR’s of present employee duly updated in all respect to SR cell and

obtain the acknowledgement.

14) Aftetr getting new appointment to the candidates through RRB,CGA,LARGESS etc. Cadre clerk will prepare initial SR and will hand over to bill section on same day. For obtaining 16 digit number, bill section will carry out the formalities for S1 form and will obtain 16 16 digit number. After passing 1st payment, bill section will hand over the Srto SR cell by making necessary entries.

15) For making entries in SR all the necessary correspondence & orders, i.e. office orders for promotion, transfer, posting orders, DAR, orders of awards, sancting of civil grants, etc. Should be markedto SR cell and obtain acknowledgement of recipients with name,designation & date.

16) SR cell will maintain register for letters/Orders received from other section for making entries in SR and the following entries will be made by SR cell.

17) Annual increment

18) Promotion /MACP

19) Refusal for promotion

20) Transfer

21) Payment for CTG

22) Entries of DAR, such as suspension,issuance of chargesheet,penalty appeal etc.

23) Entries of award, entries of in service training

24) Entries of medical decategorisation.

25) Entries of maintenance grant,educational allowances, leave encashment, maternity & paternity leave.

26) Entries of movable & im-movable properties of transaction. Psay

fixation, etc.

RP CELL:- Ch.OS-1, 2 Ch.OS &OS:-Dealing with Circulation of Reserve Posts all Circulars from Rly.Board and HQrs matter OSII-1, office regarding reservation and policy matters to SC, ST, OBC. Verification of post based rosters category wise department wise for promotion and recruitment of all departments. Verification of all kind of proposal for promotion selection and non selection and recruitment of all the deptts. Arranging informal meetings with all India SC/ST Railway employees Association and OBC association. Any urgent information required by HQrs urgently. Arranging training to SC/ST Rly association office bearers as per directives of HQrs CSTM. Arranging meeting of Association members with High power officials on their visit to Division.

ELEC. TRD:- Ch.OS-1, 2 ChOS & OS:- overall supervision and Deals with cadre dealing. Dealing with MP/MLA personnel matter OS-1, letters, PPM, PNM, MPP information, of Elec. TRD. selection and recruitment etc.

HOER: - deals Ch.OS -1 2 Ch.OS & OS- Dealing with NRMU/CrMS with Duty roster, PNM, Review & PPM items and attending classification of OS-1 the meetings, obtaining sanction of OT staff as per Hour of all staff by working out amount and of Employment put up office note for the same and Rule. conveying sanction to respective section for arranging the payment..

Dealing with NRMU/CRMS PNM, Review,& PPM items, Dealing with OT of all Running staff Drivers and Guards and TTEs as well Optg. staff of all Major stations/ junction stations and correspondence work pertaining to OT etc.

COMPUTER DBA-1 2+ 1 Pay sheet preparation of BSL division CELL along with staff of Accounts, RPF, OS-1 ZTC and DCOS (ACL) is prepared JR CL-1 and printed at BSL itself. Total of approx, 19600 staff is covered. For this purpose, approx 24 PCs are available in Computer Section and around 35 terminals are given in various section for completing the

feeding work by bill clerks. 37 PCs are distributed all over the Personnel Branch. Break up of same is as follows. R&D:- receipt & CH.OS-1, 2 Ch.OS:- Overall incharge of R&D cell. dispatch of Dak Responsible of all correspondence of DRM office OS-1, related to furniture policy and condennation of old furniture of

personnel branch. To manage disposal of courier dak pertaining to HQrs and duty on Saturday, holidays. Purchasing of postal stamps required for disposal of dak related to personnel & non personnel departments and supply stamps to all depots and stations of BSL division as & when required.daily accounting of stamps purchased and supplied. Purchase of non-stock stationary items through Sr. DPO’s general imprestand payment of bills for canteens through imprest. Daily entries of registred and non registered dak, ordinary railway dak, incoming PF applications, RTI replies and intimation lettets to private contractors, call letters to RRC, LARSGESS and other candidates approximate 450 nos. Daily and other outgoing dak.

OS: - Total entries of incoming dak received from all local depots, stations, Hqrs. Daily courier dak, daily dak from all ADENs BSL division aroud 300 nos. Per day. Entries of daily registered letters and ordinary letters received from post office and entries of attestion forms received from collector office for new recruitment daily 250 nos. Entries of incoming RTI application and appeals. Entries of daily dak received from accounts office and workshops total 100 nos. daily. Preparation of envelopes for various stations required daily 100 nos.

DRM CELL: - OS-1 1 OS: - To receive and dispatch all types of dak received in the name of DRM BSL. To make entry in respective dak register of incoming dak and forward the same to pertaining deptts and note down DRM’s instructions. , Maintaining files and regular updating of all files as per list attached, To connect and produce important as and when

demanded by DRM BSL, To look after the work of telephone clerk when telephone clerk is on leave, To follow the instructions given by DRM BSL, PS I Gaz, Ch.OS(G) from time to time, to prepare MCDO total Annexure pertaining to all deptts., To maintain proper records and canteen’s bills, putting notes and forwarding the same to DMM and ADRM for sanction and handing over the cash to Canteen Manager. Dispatching of letter e.g. punctuality- meeting, inspections notes, annual GM inspections and various types of meeting arranged by DRM BSL, etc.

Noting of V.I.P. reservationconfirmation slips in the registerof emergency quota. Purchasing of local stationary items and maintaining the imprest register. Maintaining MP, MLA references pertaining to all departments in DRM Cell and submit acknowledgements to concerned M.P.,M.L.A. and ensured the finalization of these references. Weekly position put up to DRM,BSL for noting and ensured the remarks.

Maintaining of all above subject files. (total 50 files)

ADRM CELL OS-1 2 OS(P)- Dealing of correspondence files of all Bos i.e. – letters / office files note SRCL-1 from BOs to ADRM, letters/office from ADRM to BOs., Attending telephone calls and connecting it to ADRM, Entry of office Note, other letters received from various office, Reservations and other VIP movements of ADRM, Important engagements of ADRM on engagement board, He will keep track of the engagements and remind ADRM from time tot time. He will also keep the concerned papers or files ready in advance for the meetings. Collecting information for compliance on AGM punctuality meeting, monitoring DAR cases. Once the Tour programme of ADRM is advised, the reservation as applicable in the train and rest house and vehicle if required especially at CSTM etc. should automatically be processed and feed back should be given in advance to ADRM by him. In 27

addition to sending written advise to the concerned department and control office, telephonic advise should also be given, Any other work given by ADRM.

SRCL: - Monitoring of appeal RTI cases and thoroughly after going and put up the cases to ADRM sir on daily basis. Weekly put up the update position of normal & appeal RTI cases and chasing the same for replies to be send within target time. Making entries of tender, CG cases, confidential flies in DAR register.

WELFARE:- Ch.OS-1 4 Ch. OS:- Dealing with WSSC Work as deals with staff WSSC school, spastic centre, typing welfare matters OS -2 institute, zerox centre, computer centre, mahila grih udyog & all JRCL-1 correspondence related to WSSC work.

OS: - Working at Reception Counter of DRM office, BSL.

OS:-SBF related work as spectecles, scholarship etc and Maintaining of Genl Dak and HQrs Dak.

2.14 Activities performed by Gr C Personnel staff posted at various depots of BSL Division are as under: Preparation of pay sheet for the staff working at various stations/depots of BSL division. Making payment entries at computers of MIS section & printing of payslips of concern staff. Other connected works i.e. SR entry, Leave Account Maintenance, maintenance of registers for recoveries, all pay connected arrears announced time to time, pay fixation on promotion, MACP arrears, bonus preparation, Passes/PTO to serving employees, Medical card, FRC passes School passes, on duty passes, maintenance of registers for passes/PTOs and verification of family declaration.Dealing policy matters. 215 Depot/station & department wise No. of staff dealt by each staff BSL Divn: - The work load dealt by depot clerk/station clerk is as under,

S.No Station / location Depot No. of field staff dealt

SS OR Vac

1 Bhusawal SS/BSL 565 456 109

CYM/BSL 551 495 56

SSE Loco/BSL 159 80 79

CCRC(P&G) BSL 1153 1042 111

Sr.DEE (TRS) 680 607 73

SSE(C&W)BSL 1403 1125 278

DCTI / BSL 467 406 61

SSE(EM)BSL 313 259 54

SSE (TL) BSL 186 153 33

RLY SCH 62 52 10

SSE(TS) BSL 57 54 03

CMS/BSL Dealing medical reimbrusement cases. Total reimbrusement cases for the year 2016 are 207 cases.

2 Jalgaon SS/JL 187 175 12

3 Pachora SS/PC 156 125 31

4 Chalisgaon SS/CSN 201 169 32

5 Nandgoan SS/NGN 176 153 23

7 Manmad SS/MMR 475 433 42

SSE(C&W)MMR 217 177 40

Sr.LI MMR 84 74 10

SSE (EM)MMR 150 135 15

8 Nasik Road SS/NKRD 377 323 54

11 Shegoan SS/SEG 248 226 22

12 Akola SS/AK 267 236 31

13 Murtizapur SS/MZR 174 151 23

LF/MZR 73 54 19

14 Badnera SS/BD 226 215 11

LF(R) BD 211 157 54

15 SS/AMI SS/AMI 145 145 00

16 SS BAU SS/BAU 160 148 12

17 Khandwa SS/KNW 279 251 28

LF(R) KNW 91 78 13

18 Igatpuri LF (R)IGP 184 145 39

The staffs are deployed in depot/stations for carrying out personnel matters of staff posted in depots/stations. They are maintaining leave record, issuing passes/ PTOs, preparing pay sheet etc.

2.16 Personnel department works headed by CPO and assisted by Dy. CPO, SPO, Sr DPO, DPO and APO, Welfare inspectors, personnel inspectors and ministerial staff for dealing Personnel matters of employees. Ministerial staff is provided at divisional offices and some personnel clerks are posted at depots like C&W and stations in the division.

2.17 With the introduction of computer in Railway working there has been change in working system. The computerization of office work will not only result in avoid of duplicate working & quick retrieving of data/ information required by executive but will also reduce the staff cost as less man power can perform the same task more efficiently. 2.18 The non personnel ministerial staff provided other than personnel staff who deals with departmental correspondence, policy matters, staffs and day to day activities. They also assist personnel staff, departmental officers, various correspondence, inspections/visit of higher officials and committees. Non personnel staff deals with contract & tender matters, MCDO, PCDO preparation, all other office work which personnel staff can not done. NP staff also does work of personnel staff in their absence.

Critical analysis & Requirement of personnel staff: -

2.19 Work of personnel branch comprises of the following items.

1. The work of policy, which involves appointments, transfers, promotions, selections, suitability tests, trade tests. 2. Other establishment matters such as preparation of pay rolls, drawl of increments, maintenance of SRs, leave account, preparation of settlement cases, income tax calculations, Confidential Reports, PLB, investigation of arrear claims, stepping up of pay, PNM items, payment items and other matters.

2.20 In relation to staff strength of a particular department the personnel clerks have been posted. It is seen that for dealing policy in each section, I/c have been posted which is bare necessity for dealing with matters as mentioned above at (1), group clerk & time keeper / NP staff at D.O and field unit have been posted in relation to the work load, who deals with the matters pertaining to items at item No. (2).

2.21 Besides there are some sections which are dealing with the following topics such as Settlement section, Pass section, Recruitment section, Cadre section, Injury section, Staff Assistance Cell, R/P section, Quarter section, Audit section, Confidential section, HOER section, D&AR section, Computer section, PNM section, R&D section, Court section etc. The Personnel branch of BSL is dealing the pay sheet work on PRIME/IPASS in computer section.

2.22 AIMS/IPAS –

COMPUTER DBA-1 1 + 2 Both dealing with AIMS/IPAS CELL OS - 1 =3 Pay roll system implemented JRCL- 1 on division. There is around 17800 permanent staff and approx. 1800 other staff viz. Act app, contract staff, trainees etc. Regular payroll of DRM (p) and Engg. S.taff is started from 15th of every month after necessary obtaining vetting of TA, OT, Edu. allow etc from accounts department.

AIMS/IPAS – New Pay roll named AIMS/IPAS system is implemented on division from Apr-2016. There are total 427 bill units that are processed for arranging regular salary for the employees. 31

The pay sheet process is started from 1st of every month. The bill clerks feed TA, NDA, NHA etc. and necessary vetting is obtained from Accounts dept before 15th of every month. Also, income tax is processed by computer cell staff and the necessary recovery is posted for income tax recovery. After this, the bill clerks feed the change cards in system and pay sheet is by them for checking. After receiving confirmation from the bill clerks, all the reports viz. Payslip, summary, Statements etc are generated and pay sheet is processed for printing. For this approx 24 PCs are available in Computer Section and around 35 terminals are given in various sections for completing the feeding work by bill clerks. Apart from above, the computer cell staff also process PLB, income tax, Supplementary bill of all departments of BSL Division (Entire Division, Accounts, ZTC, RPF staff, DCOS ACL, Engg. Dept) Following modules are in working in IPAS system – Payroll, Settlement, PLB, IT, Supplementary Bills, Leave, Child Education Allowance, OT Module, Leave Encashment, PF Module, TA, DA Arreas. Working of PRIME CELL: Pay sheet preparation of BSL division along with staff of Accounts, RPF, ZTC and DCOS (ACL) is prepared and printed at BSL itself. Total of approx, 19600 staff is covered. For this purpose, approx 24 PCs are available in Computer Section and around 35 terminals are given in various sections for completing the feeding work by bill clerks.

PCs are distributed all over the Personnel Branch. Break up of same is as follows.

SN Section No. of PCs Remarks

1. DBA 04 + 03 Pay sheet processing and reports generation. Trouble shooting of queries pertaining to payroll and settlement. 2. Traffic 01 3. Bills 10 4. Medical 04 5. Elec TRD 04 6. SNT 01 7. Engg 01 8. Comml 01 9. Mechanical 04 PCs are given for change card feeding 10. Loco Rng 05 and checking of ARDs at their 11. Welfare 01 respective sections. 12. KNW Depot 04 13. NK Depot 04 14. BAU 01 15. BD 01 16. MZR 01 17. AK 01

18. CSN 01 19. PC 01 20. NGN 01 21. MMR 01 22. DPO 01 23. APO (T) 01 For overall monitoring, and used as 24. APO (M) 01 Stand-by and Servers. 25. APO (W) 01 Total 59

In addition to above, 07 PCs are given to sections viz Cadre, Typing, E-cell, EG and Steno to Sr.DPO for their respective work.

Working in IPAS System – Single wage Period is implemented for the Division. Work is carried out in three phases. (1) Income Tax Process – Centralized income tax processing is done billunit wise for 427 Bill units by DBA & Staff every month so that proportionate income tax recovery can be ensured. (2) Change Card Feeding – Once IT process is completed, change card feeding is allowed to group clerks. Also, OT section processes the OT of concerned staff and posted in salary. After feeding by various sections is complete and paysheet is checked by them, the said pay sheet is confirmed to DBA for onward processing. (3) Final printing – After the pay sheet is finalized, the same is re processed and reports like Debit-Credit Summary, Group Reports (Detail deduction reports, bank statements) and pay slip are generated for printing and then same are printed in Computer Cell at BSL on Line Printers available with the Computer Cell. Apart from above following work is also carried out. (1) Supplementary Bill Generation – Printing of supplementary bills, which are prepared for IOD, leave encashment, Arrears Payment, HBA, Retirement employee payments, Pension adalat etc. (2) Income Tax – Projection of Income Tax, Printing of Form No. 16, TDS Statements. (3) DA Arreas process – DA arreas processing is generally done in April and Oct month every year. (4) Leave Encashment – Posting of Leave encashment to salary every month. (5) During the Year – for the implementation of Seventh Pay Commission, following work is also carried out –  Fixation of all Employees covered under IPAS System  Printing of fixation Cards  Arrears Preparation and printing of Arrears Bills  Due and Drawn particulars with Fixation card for the staff Retired after 01/01/2016.  Revision of fixation card for 7th PC. (6) Procumbent, condemnation and AMC of computers and printers are also dealt through this section.

During the Year – for the implementation of seventh Pay Commission, following work is also carried out.

Fixation of all Employees covered under PRIME work, printing of fixation Cards, Arrears Preparation and printing of Arrears Bills, Due and Drawn particulars with Fixation card for the staff Retired after 01/01/2016.

After introduction of PRIME (computerization), Rly Board had written to all Railways to review the staff strength of Mini – P staff in DRM offices on their Zone.

2.23 The sanctioned strength of personnel clerk including depots as on 01.01.2017 was 243 and men on roll were 167. As the internal distribution of sanctioned staff strength lies with the department head, the ministerial staff of personnel department is apportioned vide Para No 2.7 & 2.8. It is revealed that total SS 185 & MOR 115 staff in Sr.DPO’s office and total SS 58 & MOR 52 in field units respectively to deal with the workload.

Railway is exercising the different available tools such as bench marking / work studies/ internal review for right sizing. Hence work-study are allotted for divisions of Central Railway. The assessment of Manpower is done on the basis of analysing workload, data provided by staff working in each section, the guidelines & bench marking issued by Rly. Board.

2.23.1 In addition to this one important method to arrive the optimum number of sanctioned strength, is the method of benchmarking. These benchmarking norms are issued by efficiency and research on monthly basis. Work study team has gone through the benchmarking norms issued on February, 2017.

As per the benchmarking the current IR Average is 11.2 men per 1000 staff and the benchmark is Ratlam Division in Western Railway with 7.2 men per 1000 staff. Bhusawal Division with availability of 12.9 personnel staff against per 1000 staff are more than current benchmarking. As per the benchmarking guidelines the divisions should achieve the average of Indian Railway benchmarking. 34

On comparison to the existing ratio of 12.9 with the benchmarking of 11.2 against Indian Railway Average,

Total Number of staff dealt by Personnel staff = 15,822 The Ratio of Personnel staff Current IR Avg. = 11.2 Required number of staff at Current IR Avg. = 177.2 Existing sanctioned strength of Personnel/BSL = 243 Staff redundant as per benchmarking norm = 66

Considering the average benchmarking of IR, the present sanction strength of personnel ministerial staff to be reviewed. On application of benchmarking norms the requirement of ministerial staff of Bhusawal Division for dealing 177 personnel staff is sufficient to manage day to day work. During the discussion with Branch officers & Co ordinating Officials it is revealed that APARs of PB-1+GP 1900/- & above are also being introduced, service review of the employees are also to be conducted on quarterly basis and due to introduction of working culture of transparency such as RTI, public grievances, twitter are in force which requires to reply in due date, 7 th CPC pension revision cases is under process this also increase the work load in the ministerial categories. Hence In addition to that 15% staff i.e. 27 posts is also provided for the smooth working of personnel department. Hence 243- 204(177+27) =39 posts are identified surplus out of which 05 posts has been surrendered vide memo no. BSL/P/MPP/Surren.Pool/16-17/persnl dated 09/02/2017. Hence 34 posts are excess to the requirement same to be surrendered. Accordingly the proposed sanctioned strength of clerical personnel staff of BSL division is as under:-

Category GP Existing SS Proposed SS Exess COS 4600 48 48 00 OS 4200 133 112 21 Sr. Clerk 2800 33 20 13 Jr. Clerk 1900 24 24 00 Total 204 34

It is noted by work study team that there are 76 numbers of vacancies in personnel ministerial clerk at Bhusawal Division. 34 posts in these vacant posts may be surrendered immediately in order to achieve the benchmarking IR Average.

2.23.2 The work-study team to arrive at optimum level of number of employees kept in view the actual work requirement and while doing so, the above guideline of Railway Board and other similar studies undertaken and implemented by other Zonal Railways has also been kept in view. Before deciding the number of clerks required on work load basis due weight age has been given to duty list submitted by each clerk of the section for time required for various grievances related to payment/ IT/ fixation, 35

2.23.3 Before coming to conclusion, the work study team for comparison gathered the information regarding the quantum of work load handle by adjacent division & it revealed that at NGP division 10.9 personnel staff deals 1000 staff and at BSL Division 12.9 personnel staff deals 1000 staff. The comparison shows BSL division is lacking behind. It was also noted that the accepted work study repot of adjacent division followed the application of BM norms issued by Rly Bds.

2.23.4 Recommendation No.1: Based on the existing workload, Benchmarking, the requirement of manpower Ministerial (P) staff in BSL Division would be 204 posts against 243 vide Para No. 2.23.1. Hence 34 posts are excess to the requirement same to be surrender.

2.23.5 Suggestions for improvement in working: - The work-study team is of opinion that further more improvement in working can be achieved through

 Fill up remaining vacancy of personnel ministerial staff for reducing work load & smooth working.  Suitable training on soft ware packages may be imparted to the staff to enable them to efficiently work on computer.  The staff of small sections should be clubbed together with view multi skilling.  All the section of sections of Sr.DPO’s office should be logically located for faster movement of files and papers and the sections should be indicated by signboards at convenient position.  Office Supdt & Officer Incharge of the section should conduct periodically inspection of the section for regular as well as pending works of their sections.  Personnel Inspectors & Officers should exercise periodical checks of all personal records particularly service register & leave records of all employees & ensure for updating the same, so that no difficulties are faced.  Arrears of arrears of work Settlement cases, Drawl of Annual increment & officiating allowance, NDA/Ots, allowances, Payments under CGIS, Court cases, Recovery & accountal of loans, Adjustment of leave salary, Holding of selection/ suitability tests etc. If this tends to get delayed, it creates more & more complexities as time passes. The working in the personal branch would therefore, require stream lining in this respect.

******

Chapter 3 Financial Implication

The financial Implication due to surrender of posts will be as under:

Yearly Sr. Grade per post No. of Total Annual Category P.B. No (RSRP) money posts saving value

1 OS 09300-34800 4200 9,22,272 21 1,93,67,712

2 Sr. Clerk 05200-20200 2800 7,58,160 13 98,56,080

TOTAL 34 2,92,23,792

Note: the above financial implication is subject to actual surrender of posts.

However surrender may be done as per the requirement by the department itself. Hence actual value of the post is subject to the actual surrender of the posts

मय रेल

काय– अययन अनभु ाग

मडं ल रेल बधं क कायालय ,भुसावल.

No. WSCR/PERS /BSL/08/16-17 Date: - 04/05/2017

NOTE

Sub: - Work study Report (draft) on Review of Office Staff (Personnel) working at Bhusawal Division.

Ref: -Annual work study programme for FY 2016-17 approved by AGM/C. Rly.

*********

The above subjected work study sponsered by AGM (C.R) as a work study programme for the year 2016-17, has been conducted by the Work Study team of Bhusawal Division. A copy of the work study (draft) has been prepared with recommendations in view to increase man power productivity as well as achieve economy. The work study report is submitted herewith for remarks/acceptance/implementation please.

(Lakhanji Jha) Sr.WSI/BSL

DWSO

Sr. DPO

ADRM