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Minutes of the Horncastle Town Council Meeting Held on 12 December 2017 at 7.00Pm in the Stanhope Hall

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Minutes of the Horncastle Town Council Meeting Held on 12 December 2017 at 7.00Pm in the Stanhope Hall MINUTES OF THE HORNCASTLE TOWN COUNCIL MEETING HELD ON 12 DECEMBER 2017 AT 7.00PM IN THE STANHOPE HALL In the chair: Councillor Burbidge Present: Councillors Aron, Birchall, Lamb, Lechler, F Martin, J Martin, Moore, Roark and Stott In attendance: A Bushell - Town Clerk 4 members of the public J Fieldhouse - Horncastle News N Wass - PCSO Public participation: A member of the public spoke about LCC’s gritting routes for the town and handed out maps showing the routes for Horncastle, Lincoln and Grantham. The resident queried why Grantham and Lincoln had twice as many roads gritted than Horncastle. He commented that the town had grown but the gritting route had not changed, and he appealed for the Town Council to make representation to LCC Highways to bring Horncastle in line with larger towns in the county. The resident suggested the roads that should be added to the gritting route for Horncastle. Cllr Aron responded by stating that 4 gritting lorries left the local depot and they prioritised A and B roads. They were currently at full capacity, so in order to add new roads some of the existing roads would need to be removed from the route. A Foundry Street resident spoke about the parking issues in Foundry Street and thanked the Council for the e-mail correspondence that she had received on this matter. She informed the Council that residents had not been made aware of the changes to the car park at the fire station as stated by Lincolnshire Fire and Rescue. A member of the public informed the Council that he felt that the Joseph Banks Centre needed to be better advertised because it was an asset to the town, and half of residents were no aware that the Tourist Information Centre was located there. The Town Council was asked to encourage more knowledge of who Joseph Banks was and his connection to the town because it was not well understood. The resident was informed that the Joseph Banks Centre was represented at the Horncastle Together meetings, and there were lots of other opportunities for the Joseph Bank centre to promote itself, one of which was the new Horncastle Matters Community magazine. Cllr F Martin agreed to suggest to ELDC that it paid for an advert to promote the Tourist Information Centre in the next issue of the Horncastle Matters magazine. It was suggested that the Joseph Banks Centre should be promoting itself in the magazine too. 121. CHAIRMAN’S REMARKS Cllr Burbidge reported that he had attended the launch of the Horncastle Matters Community magazine, and the Church Christmas Tree Festival since the previous meeting. He mentioned that there had been a good turnout on Sunday at the Christmas Festival, despite the weather. 122. APOLOGIES FOR ABSENCE AND REASONS GIVEN Apologies with reasons given were received and accepted from Councillors Williams and Wilkinson. ELDC Cllr Campbell-Wardman had also sent apologies. 123. DECLARATION OF INTERESTS AND DISPENSATIONS No declarations of interest or requests for dispensations were received. 124. TO ADOPT A NEW CODE OF CONDUCT AS RECOMMENDED BY THE PERSONNEL & FINANCE COMMITTEE PROPOSED, SECONDED AND RESOLVED unanimously to adopt the new Code of Conduct recommended by the Personnel & Finance Committee. 125. MINUTES OF THE MEETINGS HELD ON 14 NOVEMBER 2017 MOVED, SECONDED AND RESOLVED (unanimously): that the minutes of the meeting held on 14 November were approved and signed as a true record of the meetings. 126. REPORTS FROM THE CLERK AND COUNCILLORS ON MATTERS OUTSTANDING Members noted the following list of outstanding matters: Remaining from September meeting Issue Action Notes Larkfleet Community Apply for a grant towards replacing a Estates agreed amount to Fund piece of play equipment in Coronation seek funding for. Walk park Update Town Council To include photographs of councillors and Website has been website to include members of staff on the Town Councillors updated. photographs of page of the website. There are 4 councillors Councillors and Councillors were asked to supply the without photos, and 5 members of staff Clerk with a photograph of themselves. councillors without information about themselves. Remaining from November meeting Issue Action Notes Subscription to To take an annual subscription to the Subscription paid, and first Horncastle News Horncastle News newspaper paper was due on 6th December, however vouchers were not received in time and Clerk ended up having to purchase the paper again, and reclaim the cost back from Johnston Publishing. 127. FINANCIAL MATTERS a. To approve future and retrospective payments and note income received by the Council RESOLVED that: the following payments be approved: i) Payments to be made: Recipient Detail Amount ELDC Election costs - Thursday 14th September £6,168.47 Jackson Buildbase Maintenance Supplies £259.65 * Westwood Computer Set up of Server and computer security in TC Services office in preparation of GDPR £137.50 Achurch & Sons Maintenance supplies £24.50 * Page Paper Stationery & ink cartridges £39.30 * Staff Wages - December £3,901.76 LCC Pension Fund Pension contributions - December £1,240.25 HMRC PAYE & NI contributions - December £634.10 Petty Cash Top up petty cash £25.00 Lights4Fun/A Bushell Christmas lights for trees at the library £45.66 Edmundson Electrical Christmas lights £780.00 * J.T. Friskney Spanner £8.99 * Cllr Bill Aron Travel allowance claim - CCTV meeting £16.65 Links2Lincs EPC at Cemetery Lodge £70.00 Parish Magazine Printing 12 copies of Neighbourhood Development Plan £77.24 Work boots £57.81 Stuart Goodacre Travel allowance claim - November £53.55 Cross street, Column lights & anchor point Gala Lights testing £11,214.00 * Cllr Brian Burbidge Travel allowance - Mayoral duties £24.75 E-on Electricity at Cemetery Lodge £150.86 # British Gas Gas at Cemetery Lodge £151.72 # G.L Clarke & Son Diesel for lawnmower £45.54 # Welton Garden Services Grass verge cutting £600.00 * Traffic Management Traffic Management for Remembrance Day Services Parade £1,176.00 Water & Sewerage charges at the Allotment Wave toilet £11.97 Water & Sewerage charges at the Allotment Wave gardens £41.94 Firestop Servicing of the fire extinguishers £115.62 * Askew Carpets New carpets at the Cemetery Lodge £1,924.80 * Horncastle Matters Contribution to issue 1 of Community Magazine £200.00 E Farrington Allotment Deposit Refund £45.00 ii) retrospective payments: Recipient Detail Amount Vodafone Mobile phone contract £17.10 * E-on Electricity at the allotment toilet £8.95 # Post Office Stamps (petty cash payment) £3.04 EKM Ltd Repairs to Play equipment at Coronation Walk park £502.49 * Johnston Publishing Annual subscription to the Horncastle News £41.60 Key cut for Town Council office (petty cash Locks & Leather payment) £5.00 * Tesco Light bulbs for cemetery lodge (petty cash payment) £10.25 * Mr D Birchall Cable ties for Christmas trees £57.52 Molly Maid Cleaning of Cemetery Lodge £364.00 * Fillingham Trees Christmas trees £1,128.00 * East Lindsey District Planning application fee Council £192.50 Atkinson Arb Tree work £1,050.00 Banovallum Brass Donation for Remembrance Parade £50.00 Royal British Legion Donation for Remembrance Parade £40.00 * These payments include VAT at 20% which will be reclaimed from HMRC. # These payments include VAT at 5% which will be reclaimed from HMRC. iii) Fund Transfers Details Reason Amount From deposit account to To move money into current account to cover £30,000.00 current account payments The following payments were noted. Item Amount Cemetery fees £1,546.00 Cemetery Lodge Rent £400.00 CBF fund £25.25 VAT refund £2,937.57 Bank interest £43.18 Christmas trees £520.00 Horncastle Timebank donation £306.58 HWMC donation towards Remembrance Parade costs £300.00 128. DRAFT 2018/19 BUDGET PRODUCED BY THE PERSONNEL & FINANCE COMMITTEE Councillors received the draft budget and a recommendation from the Personnel & Finance Committee that the 2018/19 precept should go up by 2%. The Clerk ran through the changes to budget items that were being proposed by the Estates Management and the Personnel & Finance Committees. The draft budget was received without any questions. Councillors were reminded that the budget would be formally adopted and the precept set at the Town Council meeting in January. 129. UPDATE ON THE FOUNDRY STREET PARKING ISSUE; AND TO CONSIDER WHAT IF ANY ACTION THE TOWN COUNCIL WILL TAKE OR RECOMMEND TO ELDC, LCC OR THE RESIDENTS OF THE STREET Councillors received a report which included clarification from Lincolnshire Fire & Rescue on the new car park at the Fire Station in Foundry Street, the response from ELDC sent to a Foundry Street resident regarding an enquiry about a resident’s parking permit scheme, and a list of alternative solutions to address the parking issues which had been suggested by Cllr Stott. The Clerk reported that Highways had confirmed that the request to look at whether additional parking spaces could be created on the street by the removal of double yellow lines or marking out new parking bays had been added to the list of areas to be looked at, but Highways were unable to confirm the timescales for doing this. The Highways Officer had taken a quick look at the street and they felt that there was scope to reduce the length of the traffic restrictions and increase the number of parking bays. Cllr F Martin confirmed that she had spoken with ELDC about resident’s parking permit schemes and she explained why ELDC wouldn’t look at a permit scheme for Foundry Street. It was acknowledged that the main parking issue on Foundry Street was that there simply wasn’t enough parking spaces, therefore a permit scheme wouldn’t resolve this. Cllr Burbidge suggested that this was an item that should be brought up at a Highways Cluster meeting, but since it had been agreed that Cluster meetings would only take place annually then it would not be that helpful.
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