AGENDA

Property and Community Services Committee Meeting 30 June 2020

NOTICE IS HEREBY GIVEN that a Meeting of Property and Community Services Committee will be convened on:

Date: Tuesday, 30 June 2020

Time: 1.00pm Location: Council Chamber 101 Guyton Street

Kym Fell Chief Executive

Property and Community Services Committee Meeting Agenda 30 June 2020

Property and Community Services Committee Membership Cr Helen Craig (Chair), James Barron (Deputy Chair), Mayor Hamish McDouall, Crs Charlie Anderson, Philippa Baker-Hogan, Josh Chandulal-Mackay, Brent Crossan, Jenny Duncan, Kate Joblin, Hadleigh Reid, Alan Taylor, Rob Vinsen, Graeme Young. Whanganui Rural Community Board Appointee: Sandra Falkner

Terms of Reference The Property and Community Committee has been delegated the following responsibilities by the Council: To monitor acquisition or sale or lease of properties owned by the Council or any endowment properties • To discuss and make recommendations to Council on: o Cultural facilities, activity and events o Parks, sporting and recreational activities and facilities o Customer service related matters

• To monitor the progress and implementation of key strategic projects including: o Town Centre Regeneration o Rejuvenation o Port Revitalisation Project

Items of business not on the agenda which cannot be delayed Items not on the agenda may be brought before the meeting through a report from either the chief executive or the Chairperson. The meeting must resolve to deal with the item and the Chairperson must explain at the meeting, when it is open to the public, the reason why the item is on the agenda and the reason why the discussion of the item cannot be delayed until a subsequent meeting. Refer to Standing Order 9.11

Note: nothing in this standing order removes the requirement to meet the provisions of Part 6, LGA with regard to consultation and decision-making.

Discussion of minor matters not on the agenda A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion. Refer to Standing Order 9.12

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Order Of Business

1 Opening Prayer / Karakia ...... 5 2 Apologies ...... 5 3 Declarations of Interest ...... 5 4 Confirmation of Minutes ...... 6 4.1 Minutes of the Property and Community Services Committee Meeting held on 4 June 2020 ...... 6 5 Reports to Committee ...... 18 5.1 Step Up Presentation - Sue Morgan ...... 18 5.2 Property Group - Activity Report ...... 20 5.3 Work Programme - Property and Community Committee ...... 39 5.4 Actions Arising - June 2020 ...... 41 6 Motion to Exclude Public ...... 42

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Property and Community Services Committee Meeting Agenda 30 June 2020

1 OPENING PRAYER / KARAKIA

2 APOLOGIES

3 DECLARATIONS OF INTEREST

Elected Members will be provided with the opportunity to declare any disclosable pecuniary or other non-pecuniary interest in any matter to be considered at this meeting, or declare any new conflicts that have arisen since last completing the Elected Members’ Interests Register.

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4 CONFIRMATION OF MINUTES

4.1 MINUTES OF THE PROPERTY AND COMMUNITY SERVICES COMMITTEE MEETING HELD ON 4 JUNE 2020

Author: Karyn Turner - Senior Governance Services Officer Authoriser: Kate Barnes - Senior Democracy Advisor References: 1. Minutes - Property & Community Services Committee meeting - 4 June 2020

Significance of decision – In terms of the Significance and Engagement Policy 2018, the recommended decision is not significant.

Recommendation That the Minutes of the Property and Community Services Committee Meeting held on 4 June 2020 are confirmed as a true and correct record.

The agenda for this meeting can be viewed at: https://www.whanganui.govt.nz/files/assets/public/agendas-amp-minutes/property-and- community-services-agenda-4-june-2020.pdf

Item 5.2: Review of Glassworks The Committee considered the review of the New Zealand Glassworks undertaken by Thomas Consulting and recommended to Council the Glassworks continued to operate as a Council activity.

At its meeting held 23 June 2020, the Council agreed to the Committee’s recommendation.

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5 REPORTS TO COMMITTEE

5.1 STEP UP DURIE HILL PRESENTATION - SUE MORGAN

Author: Michael Homan - Property Operations Manager Authoriser: Leighton Toy - General Manager Property References: 1. Plan of site

Recommendation That the Property and Community Services Committee receive the report – Step Up Durie Hill Presentation - Sue Morgan.

Executive Summary Sue Morgan from Step Up Durie Hill has asked to speak to the committee regarding an opportunity for Council to acquire 9 Blyth Street.

Key information 9 Blyth Street is adjacent to land already owned by Council, which surrounds and services the popular Durie Hill Elevator and Durie Hill Tower attractions. Refer Attachment 1.

Records indicate that this property was last sold on 7 June 2018 for $220,000. The property measures 741m2 and is of a slight sloping contour. All services are provided to the property boundary. Zoned Residential.

The property next door (7 Blyth Street) sold recently (June 2020) for $245,000.

The Committee welcomes Sue to the meeting.

Item 5.1 Page 18 Property and Community Services Committee Meeting Agenda 30 June 2020

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5.2 PROPERTY GROUP - ACTIVITY REPORT

Author: Jennifer Gaskin - EA to GM Finance, GM Property & Legal Counsel Michael Homan - Property Operations Manager Authoriser: Leighton Toy - General Manager Property References: Nil

Recommendation That the Property and Community Services Committee receive the report – Property Group - Activity Report.

Executive Summary The purpose of this report is to provide an update on various Property Group activities. This report provides an update on the following matters: • Property General • Pensioner Housing • Parks & Reserves General • Whanganui Airport • Projects • Whanganui Venues & Events • Town Centre Regeneration

Key information: Property General COVID-19 Lockdown was a very busy time for the Property team. A number of staff worked through and/or were on call, especially staff within the Facilities team. All staff are now back on board and catching up on work. COVID-19 Rebate To date $74,322 credits applied to 41 commercial lessees allowing for a 50% subsidy for the months April and May 2020 (levels 4 and 3). We are waiting on another 26 lessees to formally respond to Council’s offer before processing another $38,272 rebate. Three lessees have declined Council’s offer, as they believe that it is not enough. Overwhelming majority of lessees were appreciative of Council’s offer and pro-active approach. Commercial Portfolio • 8 Bryce Street – New commercial ground lease (Harbour Endowment). Transfer of improvements (Castlecliff Hall) to Tuahere Marae to allow better access to external funding for maintenance. Improvements to revert to Council, if lease terminated.

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• 101a Manuka Street – New grazing licence. • 10 Airport Road - Renewal of 21-year perpetually renewable lease. • 0 Takarangi St – Ground lease renewal. • 22 Landguard Road - Transfer of perpetually renewable registered ground lease. • 78 Airport Road - Rent review. • 13 Bastia Ave (Bastia Hill Water Tower) New communication site licence. • 25 Airport Rd, Council Holdings Ltd (NZICPA) – Airport ground rent increase. • 5 Taupo Quay, Surrender of lease. Two buildings have reverted to Council. Identified for demolition and removal. Community Organisation Leases • 142 London Street, Whanganui Toy Library – Victoria Park - COL ground rent review receiving 65% subsidy, but paying minimum $200 plus GST. • 22 Trafalgar Place, Zen Do Kai Martial Arts – Cooks Garden - COL Rent Review, $645.00, 90% subsidy. Residential Tenancies • 1 Papaiti Road, ( Cemetery) New tenancy. • 552 Rapanui Road, (Bason Reserve House) New tenancy. • 274 Rangitatau East Road, New tenancy. Licence to Occupy • 14 Wilkie Street (Wembley Park), Central Football Club, New LTO, $0. Turley and Co Land Research Reports As part of the Whanganui Land Settlement Negotiation Trust process, Iwi has expressed an interest in co-governance or co-management of identified sites. Council are in the process of reviewing the land history for these sites. The first group of reports focusing on the Mowhanau area are due shortly. War Memorial Hall Consultation with the community has commenced to understand the possibilities for future use if the hall were to be restored.

Pensioner Housing Both expenditure and revenue are tracking higher than budget. COVID-19 has resulted in a larger number of vacancies than usual. Occupancy rate has dropped to 93.09% with no new tenants being accepted during levels 4 and 3. Placement interviews have recommenced. Due to the vulnerability of tenants, the decision was made during level 3 not to have trades people renovating vacant units. There are currently 3 units ready for tenants and a further 16 units being prepared for new tenants.

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The annual satisfaction survey has been drafted and goes out week commencing 22 June 2020. The Pensioner Housing Policy Review, while started, has been delayed. The Policy team are reviewing their work schedule.

Age Concern Welfare Contract during COVID-19

The Welfare Contract with Age Concern proved to be extremely valuable during level 4 and 3 of lockdown. Age Concern were working remotely during both levels and continued, where possible, to provide welfare services to Council tenants via phone calls. The service Council received during this time was above and beyond – Age Concern have been thanked. Behavioural and social issues from tenants increased during levels 4 to 1. These are being managed between the Property team and Age Concern.

Parks & Reserves General Cemeteries Update on digitisation of cemetery cremation records Having completed the digitisation of the burial records for Aramoho Cemetery, the focus this year has been on the cremation records. To date 12,853 of the 16,000 cremation records for Aramoho Cemetery have been digitised. We have also digitised approximately 4,600 of the 7,600 burial records for Heads Road Cemetery. We have been able to utilise a staff member from Venues and Events to do some of this work. I.T. are working on finalising the new database that will provide a searchable format for both the public and the Cemetery Manager. Visitor Numbers The impact of the lockdown period is reflected in the visitor numbers. Both the Winter Gardens and Bason Botanic Gardens were closed during the lockdown period.

Winter Gardens Visitor Numbers 10000 9000 8000 7000 6000 5000 4000 3000 2000 1000 0 2019 2020

January February March April

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Bason Botanic Gardens 12000

10000

8000

6000

4000

2000

0 2019 2020

January February March April

Graffiti Statistics

GRAFFITI BY SUBURB - 1 JAN TO 30 APR 2020 Suburb Jan Feb Mar Apr Aramoho Castlecliff 3 1 Durie Hill 1 Gonville 3 11 Papaiti Rural 1 Springvale 1 1 Whanganui 7 7 1 2 2 11 1 17 22 13 1

There was a noticeable increase in graffiti in the Whanganui East area during the month of March.

Item 5.2 Page 23 Property and Community Services Committee Meeting Agenda 30 June 2020

Freedom Camping Freedom camping numbers have been quite steady. As part of the required tracing of Freedom Campers, a Parks Officer has been visiting sites regularly asking people to register. Drinking Fountains Two new drinking fountains are to be installed. One is being situated at Durie Hill by the toilet block, and the other one is to go at Lorenzdale Park by the playground area. Rotokawau Virginia Lake Waka Sculpture The Virginia Lake Trust have raised funds to replace the original waka at Toronui Point with a new sculptural waka, which will once again be a feature for the reserve. The original waka rotted away, and was removed and replaced with a totara. The totara never thrived, and the Trust have wanted to make a feature of note in this area. The Trust have undertaken consultation with Iwi, and the project went through the Public Arts Group for approval. Toronui Pa is protected under the HNZPT Act (as an archaeological site) and is protected in the District Plan in which it is listed as site Number 322 in Appendix K. The pa and other heritage sites are also referenced in the 2009 Management Plan for the reserve. There have been discussions with Heritage New Zealand re the installation of the waka to clarify that there will not be any ground disturbance. The artist who has designed the waka, is Cecelia Kumeroa. Elite Engineering are making the waka. The Virginia Lake Trust are planning an official opening when the waka is in place. Matipo Park - Update Bridge The bridge was closed for the summer of 2018 after an inspection by an engineer determined that we could not guarantee public safety. At that time there was a focus on providing a safe bridge crossing into Matipo Park. Funding was allowed for in the 2019 budget. Work has not progressed on a replacement due to other issues regarding access arising that have taken time to progress. Officers will be looking to carry over the bridge replacement money that is currently in the budget for the bridge. Some of this allocated money has had to go towards other issues. Legal Access way Historically there had not been any challenge to the use of the access strip which crossed over private land between the bridge and the railway lines. In August 2018, the neighbouring landowner informed Council that they were not prepared to allow access over their land. The landowner also advised that they were not prepared to sell the land to Council, and were making it clear to people that were still choosing to use the access way that they had no right to do so, leading to some public frustration. Council negotiations with the landowner have been ongoing. In April 2019 Council obtained a valuation for the strip of land required for access, which provided a basis on which to discuss the value of any land purchase by Council. In August 2019, the landowner advised that in principle they would agree to a sale with an agreed amount.

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With this agreement, the Council engaged a surveyor to determine the legal boundaries of the private land ownership, which will inform the sale and purchase agreement. A preliminary survey has been undertaken and when the report is received, the land ownership issue can be further progressed. Kiwirail level crossing There has never been a legal level crossing to allow access into Matipo Park, and this has been another issue to address prior to replacing the bridge. An engineer was engaged to design a level crossing access way and work with Kiwi Rail to get approval. Council are now at a stage where we are waiting for Kiwirail to undertake the necessary assessments - ALCAM (Australian Level Crossing Assessment Model) and a LCSIA (Level Crossing Safety Impact Assessment). This process has been frustrated by several changes in personnel at Kiwirail. We anticipate that the final report (and hopefully acceptance of the design) should be available in about by late July / early August 2020. A rough estimate of cost to construct a level crossing would be in the vicinity of $10 – 15K. Sport Whanganui Sports Hub (Springvale Park) The objective is to establish a development plan for Springvale Park in conjunction with the variety of existing users which include YMCA, Splash Centre, Bike Park/MTB Whanganui, Whanganui Rugby, Touch, Sport Whanganui, the Whanganui Community Sports Centre and other potential future users. The draft development plan will be in place late September. Community Sports House The Community Sports House at Springvale Park (Sport Whanganui is the anchor tenant) is now reaching tenancy capacity. The Masters Games organisation is also based from the facility. Wembley Park Development Sport Whanganui is working with the Whanganui Football Hub (WFH). A strong indication of community benefit of the development of the park exists. There is now a development plan which has been finalised with a signed MOU by stakeholders. Indications are that the proposed improvements will enhance tournament hosting capabilities and grow the game of football locally. A meeting with Athletic Football is planned to occur shortly. River Activity Hub Sport Whanganui have commenced conversations with several river users to consider the concept of creating a River Activity Hub. This concept aligns with two key outputs of the strategy which relate to co-location and co-funding. There is insufficient project detail to define an estimated total project cost. Consultants are now engaged to complete a feasibility study throughout June/July with a final report due August 2020. Indoor Cricket Facility Whanganui Cricket have ambitions to create an indoor cricket training facility within an existing community facility. Sport Whanganui is supporting and connecting Whanganui Cricket and the Stadium Trust. A draft design is in place. Netball Laird Park Netball Whanganui and Sport Whanganui have recently completed Netball Whanganui’s strategic plan to which a major focus is on facility development and location. The player base have identified

Item 5.2 Page 25 Property and Community Services Committee Meeting Agenda 30 June 2020 major concerns and dissatisfaction with the playing surface at Laird Park. A series of options for improvement/development are being explored – further updates will be provided the assessment is completed and options are explored. Whanganui Airport

1. Airport Operational Issues 1.1 Aircraft Movements: The COVID-19 lockdown restrictions have had a significant impact on the flying activity at the airport. During Level 4 lockdown the only permitted flying activities were aeromedical (Air Wanganui/Lifeflight) and agricultural (Aerowork/Mid West Helicopters) flights. General aviation maintenance flights were permitted under Level 3 lockdown, however, these were limited to one, 1-hour flight per aircraft per month. Accordingly, the number of aircraft movements during the Level 3 and 4 lockdown periods was minimal. Aircraft movements during the period were as follows (for comparison the 2019 figures are also provided): Mar 20 – 5480 aircraft movements (Mar 19 – 3418 aircraft movements) Apr 20 – 386 aircraft movements (Apr 19 – 3274 aircraft movements) May 20 – 2968 aircraft movements (May 19 – 3254 aircraft movements) 1.2 The NZICPA resumed flying on 18 May and over the remaining 14 flying days conducted nearly the same number of flights as for the whole month of May 19. Indications are that Jun 20 will also see a return to high aircraft movement numbers, mainly due to NZICPA activity. Overall the rolling 12-month total remains high with 48,630 aircraft movements recorded 1 Jun 19 - 31 May 20. 1.3 Air Chathams halted scheduled flying operations on 25 Mar and resumed a reduced flight schedule on 26 Jun. Their published schedule now has 12 inbound and 12 outbound flights per week, however, actual numbers for the first two weeks of operation have been less than this as a number of flights have been cancelled due to low passenger numbers or aircraft unserviceability. The pre-COVID-19 schedule had 18 inbound and 18 outbound flights.

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Whanganui Airport Monthly Movements

Whanganui Airport Rolling 12-month Movements

1.4 Infrastructure. Regrassing of RWY 14/32 and TWY D commenced just prior to Level 4 lockdown and was completed as essential maintenance during the lockdown period. Lower than expected rainfall during the reporting period slowed the growth of the grass and the affected areas remain closed to aircraft at present. Once sufficiently covered the new grass (kikuyu) should provide a more resilient surface capable of handling the increased number of light aircraft movements. 1.5 Parallel Taxiway Project. A draft business case for this project was provided to MBIE and MoT for their comment. Their feedback has recently been received and incorporated into the business case and formal application which has been submitted.

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1.6 Wildlife. All airports have reported an increase in bird activity during the lockdown. This is due to the reduced number of aircraft movements and the comfort levels of the birds. Bird scaring (gas cannon and pyrotechnics) is ongoing, as is culling, to reduce the number of birds, mostly plovers and magpies, at the airport. The return of aircraft activity post- lockdown has seen a corresponding decrease in the number of birds observed on or near the runways. 1.7 Decommissioning of RWY 11L/29R. The aeronautical study, conducted at the direction of CAA, recommended the rationalisation of the number of grass runways at Whanganui Airport and the closure of RWY 11L/29R. Agreement in principle has been received from CAA. The intent to close this runway has now been filed with CAA for their formal endorsement.

2. Personnel 2.1 The Position Description for the Airport Safety Officer has been re-advertised and closed on 14 June. Due to redundancies in the pilot and air traffic control professions, the number of suitably qualified applicants for this role has been high.

3. Finance

3.1 Landing Fees. Landing fees for Mar 19 were consistent with $20,187 received, however, with the reduced movements in Apr and May the landing fees received ($3060.16 and $9,759.75 respectively) were well below average.

3.2 Landing Fee Review. Due to the significant impact of COVID-19 on the aviation industry the landing fee review will be recommending that there is no change to the published landing charges at present. A mini-review will be conducted in 2021 to revise the charges.

Landings by Revenue (incl GST)

Projects

Item 5.2 Page 28 Property and Community Services Committee Meeting Agenda 30 June 2020

Pound The contract for the Pound was awarded to W&W Construction on 28 April, with the contractor taking possession of the site to commence construction at Level 3 on the 11 June. Work is progressing to programme with the latest completion of the build being end of November 2020 (allows for weather contingency in timing). At this stage progress claims have shown we are on budget. Below are photos of progress to date, with the area having been excavated and the build commenced. The Animal Management Officers have been working with the contractor and project team to ensure the detail of the kennels is appropriate to the new legislative compliance requirements.

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Whanganui Port Revitalisation Project The Council Port Revitalisation Project Provincial Growth Fund application has been submitted alongside a number of other Port related applications. Indications from the Provincial Development Unit are positive and a full project development programme has been established and presented to RED Ministers in anticipation of a favourable response. Upokongaro Cycleway Update Emmetts Civil Construction Limited (ECCL) are back on site after the COVID19 lockdown. Works resumed at Lockdown level 3 and have progressed steadily since then. The bridge deck units and railings have now been installed and ECCL are completing the bridge construction concrete and steel works on the structure.

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ECCL have commenced finishing earthworks to the approaches at both the Papaiti and Upokongaro sides in preparation for path formation once the bridge deck and abutment works have been completed. Following this work the last remaining sections of concrete pathway can be completed and the links to Papaiti and Upokongaro completed. The current construction is on time with the revised construction programme and will see works completed by Monday 3rd August 2020. Images below show: Abutment steel work and form work

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View over railings

Bridge deck view

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Bridge view from Upokongaro jetty

Whanganui Venues & Events • Cooks Gardens Events Centre

o The Track and the Events Centre were closed on 23 March when NZ entered Level 3 of COVID-19. The Venues and Events staff moved their offices over to Cooks Gardens to allow the Ministry of Health to use the War Memorial Centre should it be required during the Pandemic. This however did not eventuate.

o The Distribution Centre of the Welfare Centre was set up in the Function Centre of Cooks Gardens to enable them more space for the team to gather the orders together for distribution to people who contacted the Call Centre.

o Field and Track bookings are now being put into the calendar for a shortened rugby season and the 2020/21 athletics season. • War Memorial Centre

o The War Memorial Centre is now open for viewing as per opening hours 10am to 4pm.

o This downtime has enabled storerooms to be tidied and work processes discussed and streamlined.

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• Royal Wanganui Opera House

o The Box Office was extremely busy in March and April with approximately 17 shows cancelled. One staff member continued to work from home processing refunds for tickets purchased throughout the Level 4 lockdown.

o Archiving of show records has been completed during Level 3 when staff returned to work. Many years of memorabilia were sorted through and catalogued – an interesting job for the staff involved. • Overall

o Five Venues and Events staff have been re-deployed into other areas of Council. Enquiries and bookings are starting to be made again and now that we are in Level 1 with no group restrictions, people are starting to have the confidence to start to think about rebooking their events. We have however lost several larger sized events, but are hopeful they will proceed in 2021. Cancelled Royal Wanganui Opera House shows are mostly being rebooked for next year. Town Centre Regeneration Bus Stop Toilets The delivery of the ordered toilet facilities have been delayed due to manufacturing closing. The new confirmed delivery date on site is now 26 September. Connection of services and preparation of the area for entry will take one further week (formation of entry ramp, connection of power etc). The fence will be built after the installation of the toilet unit. Comprehensive designs are being drawn up and a builder will be contracted to complete the construction directly after the toilets installation. Whanganui Walls Due to extremely unfortunate timing, this fantastic event was postponed. We were preparing for an even bigger and better street art festival with the added dimension of an all-day music festival in Majestic Square, when the COVID-19 situation ramped up the week before the festival was to go ahead. Half of the artist line-up, who were international, were suddenly unable to enter the country and as the situation continued to change, event organisers made the difficult decision to postpone. In hindsight, this was the right decision. Naturally, this was a significant blow to event finances because of the closeness of the date of postponement and the date of the actual event. Booklets were printed, advertising paid for, and some scaffolding had been installed (among other things). We are in the process of getting a clear picture of finances and funding opportunities to top up the remaining budget so the event can go ahead at some stage. Of course future festival dates will be dependent on how the COVID situation progresses. Lighting Partnership with Mainstreet Wooden hanging lights have been installed throughout town. These were locally fabricated and are completely unique to Whanganui. Mainstreet is finishing their last two installations of fairy lights this week. Project is complete.

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Street Art Lighting The majority of the street art walls have had lighting installed. The last two walls will have lighting installed on 25 and 26 of June.

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Maria Pop Up The space was starting to get used by a wide cross section of the community however momentum slowed due to COVID-19. The space will hibernate over winter and start back up in spring. In the meantime, a more consistent maintenance plan will be implemented and the wall at the rear is being fixed up by the neighbouring property owners. This wall will have some artwork installed before the space reopens in October. Alleyway art Over the first half of the year, the Council has had an arts intern from Wellington by the name of Anique Jayasinghe. Anique was managed under Whanganui and Partners and Town Centre Regeneration. Over this time she has been in the process of getting a team together to work on a unique art installation down one of our key pedestrian alleyways. The alleyway is opposite the oriental public toilets. It connects off street parking with the main street, which is in line with our strategy to improve pedestrian routes to encourage the use of parking areas off our main street. By making these spaces attractive to walk through, we encourage more of this type of movement through our city. Anique has made good grounds on this project, with comprehensive engagement

Item 5.2 Page 36 Property and Community Services Committee Meeting Agenda 30 June 2020 with iwi and a successful Creative NZ funding application, which has awarded the project $25,000 for research and development. This money will help pay our local artists to come up with something exceptional. The project’s themes are our Awa and Iwi storytelling, which are the core part of Whanganui’s identity. Town Centre Regeneration initiated the project and has been providing a support role. New Vision for Majestic Square The COVID-19 situation has really changed the economic landscape for our community and retail sector. Although we have made significant grounds in the consultation process for this project, the current and inevitable future financial down turn impacts the Majestic Square project’s priority significantly. It had planned to fund this project predominantly with fundraising efforts and a small seed fund of $200k from Council. Town Centre Regeneration Steering Group have decided to put the project on hold for now. There are a number of reasons for this: 1. Asking for donations from our community during the inevitable financial climate is inappropriate given the hardships they may be facing. 2. The $200k budget from Town Centre Regeneration could be spent on a broader and far reaching range of projects that respond to the current situation. 3. Landscape Architect, Richard Reed made a compelling argument to the workshop run by Mainstreet, that the design of Majestic Square should go hand in hand with the design for Pukenamu Queens Park, which we think is a couple of years off. 4. The old Farmers Building on the corner of Majestic Square has been sold to a local owner and there may be an opportunity to work with him to achieve some significant gains, but it’s a bit early to tell yet. A comprehensive communications plan is being developed to inform the community about the postponement of the project. Innovating Streets Fund The government has launched a new place-making fund with the objective of encouraging councils to reimagine their streets as living streets and reprioritising them as spaces for pedestrians rather than cars. The fund is an exciting opportunity to be aspirational about how we envision our city and the way it functions. The fund is for temporary pilot projects that are created through a process of collaboration with the community. Successful applications will see 90% of the project funded with 10% funded by council. The launch of this fund has enabled us to think very strategically about the potential projects we have in our town centre and how they interrelate and connect, especially via pedestrian routes. We want to encourage locals and visitors to park off street and make the experience of walking our city unique and interesting with attractive and safe streets linking together with our cultural/arts zones. Think about Wellington’s alleyways, Cuba Street, waterfront and cultural areas and how they all link via pedestrian routes. We are currently working on a number of potential projects for the application process. See image below of strategic thinking about potential Innovating Streets project locations and how they connect.

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Guyton Street Work has begun on designs for a streetscape upgrade on Guyton Street. This was triggered by a safety issue on the Wicksteed/Guyton Street intersection, which has been the focus of a number of public submissions. In the process of addressing the safety of this intersection, we have the opportunity to upgrade the street in a way that beautifies and solidifies it as an arts precinct. Tenants along the stretch of road from Wicksteed Street to Victoria Avenue are predominantly arts focused enterprises with a number of recent additions in a similar line of work. The improvement of the private enterprises and creative activities along the street need to be reflected in the public realm. Preliminary designs have been created with the help of Brent Holmes and Craig Pocock, which focus on safety and pedestrian flows, creating a feature of the alleyway leading into Watt Street and further strengthening our pedestrian connections. The community will be consulted as part of this project. This item is budgeted for in the Long Term Plan for 2022.

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5.3 WORK PROGRAMME - PROPERTY AND COMMUNITY COMMITTEE

Author: Jennifer Gaskin - EA to GM Finance, GM Property & Legal Counsel Authoriser: Leighton Toy - General Manager Property References: Nil

Recommendation That the Property and Community Services Committee receive the report – Work Programme - Property and Community Committee.

Executive Summary The purpose of this report is to present the Committee’s work programme for noting. The work programme will be on every agenda to ensure that the key issues covered in the Committee Terms of Reference will be covered and to enable forward planning.

Key information The scheduled 2020 meeting dates for the Property and Community Committee are: • 18 February • 4 June • 30 June • 11 August • 22 September • 3 November Reporting programme for the Property and Community Committee

2020 meetings Items

18 Feb 4 June 30 June 11 Aug 22 Sept 3 Nov Property Group Activity Report PROPERTY ITEMS    • Airport Update (PM)   • Earthquake Prone Building - 6 monthly  • Energy Management Update (MH)   • Parks & Reserves General Update (MH)   (cost comparison before and after) • Pensioner Housing Update (MH)   (workshop on policy review)

Item 5.3 Page 39 Property and Community Services Committee Meeting Agenda 30 June 2020

2020 meetings Items

18 Feb 4 June 30 June 11 Aug 22 Sept 3 Nov • Ports Group Update (PM)   • Projects Update (RF)   • Property General Update (MH)   • Sport & Recreation Update (MH)   • Town Centre Regeneration Update (EY)   • Venues & Events Update (JJ)  

2020 meetings Items

18 Feb 4 June 30 June 11 Aug 22 Sept 3 Nov Operations Group Activity Report OPERATIONS ITEMS    • Alcohol Licensing Update • Animal Management Update • Building Control Update • Compliance Update • Corporate Update • District Library Update • Environmental Health Update • Freedom Camping review – April (notes workshop positive) • GlassWorks Update • GlassWorks Report – 3 year • Parking Update • Sarjeant Gallery Update • Whanganui Regional Museum Update • Council Funding - Whanganui Regional Museum • Customer Services matters

Item 5.3 Page 40 Property and Community Services Committee Meeting Agenda 30 June 2020

5.4 ACTIONS ARISING - JUNE 2020

Author: Karyn Turner - Senior Governance Services Officer Authoriser: Kate Barnes - Senior Democracy Advisor References: Nil

Recommendation That the Property and Community Services Committee receive the report – Actions Arising - June 2020.

o N % Meeting Item Title Resolution Officer Action Note Complete

Property Notice of Motion - Committee Resolution 2020/6 Kym Fell The project is 80% and Velodrome Project running That the report and Community approximately recommendations are provided Services 4-6 weeks to the Council no later than 23 Committee behind June 2020. 18/02/2020 schedule due to the impact of COVID-19.

Item 5.4 Page 41 Property and Community Services Committee Meeting Agenda 30 June 2020

6 MOTION TO EXCLUDE PUBLIC

RESOLUTION TO EXCLUDE THE PUBLIC Section 48, Local Government Official Information and Meetings Act 1987.

Recommendation That the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf. Reason for passing this resolution: good reason to withhold exists under section 7. Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

Note Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows: “(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof): (a) Shall be available to any member of the public who is present; and (b) Shall form part of the minutes of the local authority.”

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

Page 42 Property and Community Services Committee Meeting Agenda 30 June 2020

SUBCLAUSE AND ITEM WHEN REPORTS CAN GENERAL SUBJECT OF EACH SECTION REASON UNDER THE PLAIN ENGLISH REASON NO. BE RELEASED MATTER TO BE CONSIDERED ACT

Confidential Minutes of the Property 7.1 and Community Services Committee Meeting held on 4 June 2020 Refer to the previous public 8.1 Actions Arising - Confidential excluded reasons in the agenda for this meeting.

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