AGENDA Property and Community Services Committee Meeting 30 June 2020 NOTICE IS HEREBY GIVEN that a Meeting of Property and Community Services Committee will be convened on: Date: Tuesday, 30 June 2020 Time: 1.00pm Location: Council Chamber 101 Guyton Street Whanganui Kym Fell Chief Executive Property and Community Services Committee Meeting Agenda 30 June 2020 Property and Community Services Committee Membership Cr Helen Craig (Chair), James Barron (Deputy Chair), Mayor Hamish McDouall, Crs Charlie Anderson, Philippa Baker-Hogan, Josh Chandulal-Mackay, Brent Crossan, Jenny Duncan, Kate Joblin, Hadleigh Reid, Alan Taylor, Rob Vinsen, Graeme Young. Whanganui Rural Community Board Appointee: Sandra Falkner Terms of Reference The Property and Community Committee has been delegated the following responsibilities by the Council: To monitor acquisition or sale or lease of properties owned by the Council or any endowment properties • To discuss and make recommendations to Council on: o Cultural facilities, activity and events o Parks, sporting and recreational activities and facilities o Customer service related matters • To monitor the progress and implementation of key strategic projects including: o Town Centre Regeneration o Castlecliff Rejuvenation o Port Revitalisation Project Items of business not on the agenda which cannot be delayed Items not on the agenda may be brought before the meeting through a report from either the chief executive or the Chairperson. The meeting must resolve to deal with the item and the Chairperson must explain at the meeting, when it is open to the public, the reason why the item is on the agenda and the reason why the discussion of the item cannot be delayed until a subsequent meeting. Refer to Standing Order 9.11 Note: nothing in this standing order removes the requirement to meet the provisions of Part 6, LGA with regard to consultation and decision-making. Discussion of minor matters not on the agenda A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion. Refer to Standing Order 9.12 Page 2 Property and Community Services Committee Meeting Agenda 30 June 2020 Order Of Business 1 Opening Prayer / Karakia ................................................................................................... 5 2 Apologies .......................................................................................................................... 5 3 Declarations of Interest ..................................................................................................... 5 4 Confirmation of Minutes ................................................................................................... 6 4.1 Minutes of the Property and Community Services Committee Meeting held on 4 June 2020 ................................................................................................................... 6 5 Reports to Committee ..................................................................................................... 18 5.1 Step Up Durie Hill Presentation - Sue Morgan ........................................................... 18 5.2 Property Group - Activity Report ............................................................................... 20 5.3 Work Programme - Property and Community Committee ........................................ 39 5.4 Actions Arising - June 2020 ........................................................................................ 41 6 Motion to Exclude Public ................................................................................................. 42 Page 3 Property and Community Services Committee Meeting Agenda 30 June 2020 1 OPENING PRAYER / KARAKIA 2 APOLOGIES 3 DECLARATIONS OF INTEREST Elected Members will be provided with the opportunity to declare any disclosable pecuniary or other non-pecuniary interest in any matter to be considered at this meeting, or declare any new conflicts that have arisen since last completing the Elected Members’ Interests Register. Page 5 Property and Community Services Committee Meeting Agenda 30 June 2020 4 CONFIRMATION OF MINUTES 4.1 MINUTES OF THE PROPERTY AND COMMUNITY SERVICES COMMITTEE MEETING HELD ON 4 JUNE 2020 Author: Karyn Turner - Senior Governance Services Officer Authoriser: Kate Barnes - Senior Democracy Advisor References: 1. Minutes - Property & Community Services Committee meeting - 4 June 2020 Significance of decision – In terms of the Significance and Engagement Policy 2018, the recommended decision is not significant. Recommendation That the Minutes of the Property and Community Services Committee Meeting held on 4 June 2020 are confirmed as a true and correct record. The agenda for this meeting can be viewed at: https://www.whanganui.govt.nz/files/assets/public/agendas-amp-minutes/property-and- community-services-agenda-4-june-2020.pdf Item 5.2: Review of New Zealand Glassworks The Committee considered the review of the New Zealand Glassworks undertaken by Thomas Consulting and recommended to Council the Glassworks continued to operate as a Council activity. At its meeting held 23 June 2020, the Council agreed to the Committee’s recommendation. Item 4.1 Page 6 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 7 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 8 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 9 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 10 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 11 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 12 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 13 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 14 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 15 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 16 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 4.1 - Reference 1 Page 17 Property and Community Services Committee Meeting Agenda 30 June 2020 5 REPORTS TO COMMITTEE 5.1 STEP UP DURIE HILL PRESENTATION - SUE MORGAN Author: Michael Homan - Property Operations Manager Authoriser: Leighton Toy - General Manager Property References: 1. Plan of site Recommendation That the Property and Community Services Committee receive the report – Step Up Durie Hill Presentation - Sue Morgan. Executive Summary Sue Morgan from Step Up Durie Hill has asked to speak to the committee regarding an opportunity for Council to acquire 9 Blyth Street. Key information 9 Blyth Street is adjacent to land already owned by Council, which surrounds and services the popular Durie Hill Elevator and Durie Hill Tower attractions. Refer Attachment 1. Records indicate that this property was last sold on 7 June 2018 for $220,000. The property measures 741m2 and is of a slight sloping contour. All services are provided to the property boundary. Zoned Residential. The property next door (7 Blyth Street) sold recently (June 2020) for $245,000. The Committee welcomes Sue to the meeting. Item 5.1 Page 18 Property and Community Services Committee Meeting Agenda 30 June 2020 Item 5.1 - Reference 1 Page 19 Property and Community Services Committee Meeting Agenda 30 June 2020 5.2 PROPERTY GROUP - ACTIVITY REPORT Author: Jennifer Gaskin - EA to GM Finance, GM Property & Legal Counsel Michael Homan - Property Operations Manager Authoriser: Leighton Toy - General Manager Property References: Nil Recommendation That the Property and Community Services Committee receive the report – Property Group - Activity Report. Executive Summary The purpose of this report is to provide an update on various Property Group activities. This report provides an update on the following matters: • Property General • Pensioner Housing • Parks & Reserves General • Whanganui Airport • Projects • Whanganui Venues & Events • Town Centre Regeneration Key information: Property General COVID-19 Lockdown was a very busy time for the Property team. A number of staff worked through and/or were on call, especially staff within the Facilities team. All staff are now back on board and catching up on work. COVID-19 Rebate To date $74,322 credits applied to 41 commercial lessees allowing for a 50% subsidy for the months April and May 2020 (levels 4 and 3). We are waiting on another 26 lessees to formally respond to Council’s offer before processing another $38,272 rebate. Three lessees have declined Council’s offer, as they believe that it is not enough. Overwhelming majority of lessees were appreciative of Council’s offer and pro-active approach. Commercial Portfolio • 8 Bryce Street – New commercial ground lease (Harbour Endowment). Transfer of improvements (Castlecliff Hall) to Tuahere Marae to allow better access to external funding for maintenance. Improvements to revert to Council, if lease terminated. Item 5.2 Page 20 Property and Community Services Committee