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Meeting Planners Guide 2018

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Meeting Planners Guide 2018 The Journal Record Meeting Planners Guide 2018 Periodical supplement to The Journal Record • June 7, 2018 Sponsored By MEETING PLANNING/REGISTRATION AND EVENT DESIGN WWW.GOWITHEDGE.COM MEET DIFFERENT. LIVE HORSE RACING, CASINO GAMES AND DELICIOUS DINING OPTIONS WILL MAKE YOUR NEXT CORPORATE EVENT, CONFERENCE OR VENDOR SHOW UNFORGETTABLE. CUSTOM CAPABILITIES HD VIDEO CONFERENCING, PROJECTORS WITH 100” SCREENS AND ENDLESS CATERING OPTIONS TO KEEP YOUR EVENT GOING STRONG. SPACIOUS ROOMS & SUITES TRACK-VIEW SUITES, BANQUET HALLS AND MEETING VENUES FOR INTIMATE GROUPS OR PARTIES UP TO 500. ASK ABOUT SPECIAL RATES FOR RECURRING MEETINGS & EVENTS Follow us: Located where I-35 & I-44 meet | (800) 456-4244 RemingtonPark.com [email protected] UNI_16-RP-124_Journal_Record_Meeting_Planner_July_7.125x9.5.indd 1 7/5/16 4:13 PM Contents Meeting Planners Guide Shorter speeches, mixed VENUE DIRECTORY LARGE EVENT VENUES ..........................................................14 seating arrangements OTHER MEETING FACILITIES among trends in OKC AREA ................................................................................15 educational meeting TULSA AREA ..........................................................................21 formats 8 SERVICE DIRECTORY CONVENTION AND VISITORS BUREAUS ...............24 AUDIOVISUAL EQUIPMENT DEALERS .....................24 CATERING COMPANIES ..........................................................25 Effectively integrating SPECIAL EVENT PLANNERS .............................................27 technology into VIDEO PRODUCTION COMPANIES ...............................29 meetings 10 Experts: Local meeting budgets follow national spending trend 12 For copies of this publication contact:The Journal Record Publishing Co. | 101 N. Robinson Ave., Ste. 101 | Oklahoma City, OK 73102 | 405.235.3100 | JOURNALRECORD.COM ASSOCIATE PUBLISHER SPECIAL PUBLICATIONS EDITOR ADVERTISING ACCOUNT MANAGERS DESIGNER & EDITOR Jessica Mitchell Wendy Duncan Robin Graves Ted Streuli Vicki Madden COPY AND WEB EDITOR Leslie Mahan RESEARCHER ADVERTISING DIRECTOR Ron Clay Amber Ragland Dawn Darbon 4 Sarah Barrow Laura Watts 4 Meeting Planners Guide 2018 CONFERENCES BANQUETS SEMINARS WORKSHOPS RETREATS AND MORE! at the UNIVERSITY OF CENTRAL OKLAHOMA Affordable options FOR ANY BUDGET A variety of rooms Easily accessible FOR ANY PURPOSE CENTRAL LOCATION UCO.EDU/CONFERENCESANDEVENTS Contact WILL HECKENKEMPER at [email protected] or 405-974-2715 Sponsor Titan Standard is providing the higher Titan, representing one of great strength and to live multicamera video production for standard in live events. Headquartered intellect. Standard, as a benchmark for our level IMAG, archive and live streaming. The in Oklahoma City, this multifaceted live of quality and attainment. To us, it’s not just company proudly touts the highest-reso- event company is spicing up the industry any name, but a commitment to a new, larger, lution LED video walls for IMAG and set with a unique blend of design and technol- innovative standard of event services and com- design. Additionally, it also excels in con- ogy. Providing all-inclusive event services munication,” says Titan Standard partner tent creation services for custom slide and for clients such as the NBA, oil and gas Craig Huddleston. “The company truly event branding, TV commercials, stage/set conferences, pharmaceutical meetings, cor- thrives in developing a live experience. Creating design graphics on their LED video walls, porate and charitable galas, concerts, festi- a fully-branded, unique environment for our vals, and national tours, Titan Standard is Clients is truly at the heartbeat of what we do.” projection mapping and custom built sets. working from coast-to-coast bringing ex- Titan Standard offers and excels in Titan Standard has a massive inventory of ceptional quality and service to its clients. a wide variety of services and products, professional equipment and a vast knowl- About the name. “Yes, our name doesn’t from all-inclusive design and managed edge of expert design and operation. To say exactly what we do, but rather defines who event services, intelligent LED lighting, help Titan plan your next event, call (888) we are and our commitment to the industry. world-class audio systems and operation, 313-4349 or visit www.titanstandard.com GRANDRESORTOK.COM 405.964.7777 • I-40 Exit 178 • Shawnee, OK 6 6 Meeting Planners Guide 2018 //////////////////////////////////////////////////////////ELEVATE YOUR EVENT, MEET IN MIDWEST CITY! Midwest City is a vibrant community perfect for your next meeting, conference or event. You’ll find flexible facilities with more than 800 well-appointed rooms and five unique meeting venues with easy access and free parking. Plus, shopping and dining to exceed expectations. Let us help plan your next event! 405.739.8239// Conveniently located inside the Oklahoma Travel Information Center 7200 SE 29th Street Midwest City, Oklahoma 73110 Shorter speeches, mixed seating arrangements among trends in educational meeting formats By Jennifer Sharpe of shorter segments, sometimes called format. campfire chats or group chats. “They were some of our highest-rated horter speeches have be- “With that format, it is still a keynote sessions,” Irwin said. “Adult learners come a popular education speaker, but in a 30-minute presenta- want the meat in a shortened version, format for meetings. tion instead of an hourlong presenta- and they want to spend less time hear- “The TED Talk style is tion,” Roberts said. ing you tell them what they need to definitely still trending,” said Express Employment Professionals know. They just want to get down to it.” JenS Roberts, vice president of education has also explored the TED Talk concept Workshops are also being imple- for the Oklahoma chapter of Meeting using a format with a 30-minute lecture mented more. Professionals International and owner followed by 15 minutes of a ques- “If you’re going to bring in a key- of Toast OKC. tion-and-answer session. note, and really want to get that bang “The TED Talk format is great for “Usually, with TED talks, you don’t for your buck, do a keynote session attendees because it allows them to en- have that interaction,” said Terese followed by a deep-dive workshop,” gage and focus fully in the content, as Irwin, director of events and experi- Roberts said. opposed to an hourlong or hour-plus ential marketing for Express Employ- The workshop should be about 90 session where you just open a door for ment Professionals. “What we’ve been minutes and follow the keynote speak- so many distractions.” noticing, over the years, is that people er, with a 15- to 30-minute break in TED Talks are traditionally 18 min- want their education in bite sizes. So between. utes or less, which is not conducive to we spend less time on lecture and more “This format is also good for the every group’s agenda or speaker bud- time on getting the message across people who want to feel out if the topic get. Roberts said her clients tend to not quickly, then giving the audience that is for them, especially at a conference,” follow the true TED Talk format be- interaction time so that they can refer- Roberts said. cause they are looking to get the most ence it in their own framework.” When longer sessions are inevitable, value out of their speaker. Instead, they As a result, Express found that room layout and furniture can become 8 might schedule an increased number attendees enjoyed the shorter speech accessories to enhance the meeting’s 8 Meeting Planners Guide 2018 format and promote a positive learning environment. “When you know that you have “We’re trying to get to a a keynote speaker for an hour-plus session, try to create environments that point where it’s not just people are comfortable in,” Roberts said. “We’re trying to get to a point a room with four walls, a where it’s not just a room with four projector and a screen.” walls, a projector and a screen.” Options include modular seating – Jen Roberts, vice president of education for Oklahoma chapter of instead of tables and chairs, or clusters Meeting Professionals International and owner of Toast OKC of sofas, couches and chairs. “The trend that I’m seeing with event more beneficial than rounds. There is Express’ training session for new organization, particularly with Meet- less distraction because you’re facing franchisees consists of two weeks of on- ing Professionals International at their forward; you’re looking right at the site education. At the end of each daily annual conference, is mixed seating, speaker. A twist on that would be set- session, attendees will get a message where some people have a surface, and ting up curved theater seating instead from the chatbot asking for feedback. some don’t,” said Irwin. of just straight across, just to give some Based on that feedback, the attendee While typically using rounds or dimension to the room.” will get a response and follow-up text theater seating, Express Employment Jennifer Alexander, director of sales messages re-emphasizing main points Professionals has also explored the and marketing for the Embassy Suites of the day. For some, that interac- idea of no seating, achieved by placing by Hilton Norman-Hotel & Conference tion outside the classroom setting is tall cocktail rounds at the back of the Center, concurred. reinforcement that facilitates further room. “Room setup depends largely on the comprehension of the material. “We’ve discovered, especially with client and how many attendees they Roberts said another innovative our salespeople, that people who are have. Across the board, we are still idea to vary the education format is to used to being out on their feet all day seeing basic classroom-style setup. We have a two-day event, with a keynote long will gravitate toward standing in are also seeing crescent rounds, which the back, taking notes at the table, just allows the audience to have more inter- evening session, followed by breakfast so that they can feel a little more active action in small groups, and still be able and a workshop the next morning led because they are not people who can sit to focus at the front of the room.
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