Style Manual of the Government Printing Office

' STYLE MANUAL OF THE GOVERNMENT PRINTING OFFICE COMPILED UNDER DIRECTION OF THE PUBLIC PRINTER WASHINGTON, D. C. 1922 PREPARED UNDER THE DIRECTION OF GEORGE H. CARTER Public Printer Board of Revision HERMANN B. BARNHART WILLIAM H. CORNISH JOHN GREENE WALTER R. JOHNS JOHN P. MURRAY CHARLES E. YOUNG Washington, D. C. February, 1922 EXTRACT FROM THE PUBLIC-PRINTING LAW OF JANUARY 12, 1895 : : : : : ECTION 51. The forms and style in which the S printing or binding ordered by any of the departments shall be executed, and the material and the size of type to be used, shall be determined by the Public Printer, having proper regard to economy, workman- ship, and the purposes for which the work is needed. iii STYLE SUMMARY Page. Approval by the Joint Committee on Printing and the Permanent Conference on Printing vni Authors and department editors, suggestions to 1 Composition, rules and style of 11 Abbreviations 27 Addresses 38 Authority 11 Bill style 47 Capitalization 11 Guide to capitalization 20 Court of Claims headings for records and briefs 52 Court style 50 Date lines 41 Figures 30 Follow, follow lit., reprint, etc 47 Foreign governments, table of principal 14 Hearings : 43 Introduction 11 Italic 47 Leader work 37 Miscellaneous 47 Orthography 44 Punctuation 42 Signatures 39 Supreme Court headings for transcript of record and for briefs 53 Tabular work 32 Testimony 43 Compound and noncompound words 189 Compound words, list of 190 Congressional Record style 78 Addresses and signatures 85 Call of the House 84 Capitalization 78 Caps and small caps, use of 80 Congressional proceedings 87 House 94 Adjournment, recess, and evening session 98 Amendments 98 Committee of the Whole House on the state of the Union 95 Conference report and statement 96 House briefs 99 Pension bills 97 Senate 87 Amendment, third reading, and passage of a bill 89 Bills considered as in Committee of the Whole 91 Confirmations 93 Forms cf amendments 90 Injunction of secrecy removed 92 Nominations 92 Rejection 93 Third reading and passage of a bill 89 Withdrawals 93 Contractions 78 Credits 85 Extracts 85 Figures 79 Forms for speech heads 86. Forms of titles 84 General rules 78 V VI SUMMARY, Congressional Record style—Continued. ' Page. Italic 79 Miscellaneous 79 Pairs . 84 Parentheses and brackets . 81 Punctuation 81 Voting by yeas and nays 83 Voting in the House and in Committee of the Whole 82 Congressional Record index style . 102 Rules and examples 102 Semimonthly history of bills 104 Semimonthly index 102 Copy editors, compositors, operators, readers, and revisers, instructions to 5 Composition . 6 Editing copy 5 Reading and copy holding 6 Revising 7 Signature marks 9 House Journal index style 118 History of bills in House Joumal 118 Index in House Joumal 118 Journals, House and Senate, style of 105 General rules 105 House 107 History of bills in House Joumal index 118 Index in House Joumal 118 Instructions for setting votes in House Journal 114 Senate... 105 History of bills in Senate Journal index 115 History of bills un der names of Senators introducing them 116 Index in Senate Joumal 115 Instructions f or setting votes in Senate Journal 114 Style of Senate omnibus bills 117 Nominations, reports, documents, and laws 54 Dating proclamations, commissions, and similar Executive documents 75 Executive Calendar 60 Executive Joumal extracts 60 General rules for nominations 54 Messages 58 Reports, documents, and laws 61 Samples of laws 75 Samples of nominations 55-57 Withdrawal 58 Railroads, titles of 138 Reports, documents, and laws 61 House documents 63, 71, 73 Engineer document 63 Estimates of appropriations 71-75 House reports 61,62,68 Conference report 68 Pension report 62 Senate documents 66, 70 Conference report printed as Senate document 70 Court of Claims document 66 Senate report 65 Specification style 120 Abbreviations 120 Capitalization 121 Compounds 120 Divisions 123 Figures 121 Gothics 123 Italics and roman 122 Orthography 123 f SUMMARY. YII Specification style—Continued. Page. Plurals..... 123 Possessives 122 , Punctuation 120 Reference letters and figures 122 Samples of headings 124 States, Territories, and counties, list of 152 Title-pages, Senate and House hearings 76,77 Useful information 126 Accented letters frequently used 130 Astronomical signs 129 Average number of words in a line and page and number of ems in a page 131 Bookbinding 187 Chemical elements and symbols 127 Dimensions of type pages and trim of printed books 130 Electrotype-foundry work 179 Greek alphabet 129 Imposition 161 Increase of text by using leads 131 Length of page 130 Making-up 161 Mathematical signs 129 Metric tables.. 128 Capacity 128 Common measures and their metric equivalents 128 Length 128 Surface 128 Weight 128 Miscellaneous tables 126 Names of the months in five languages 129 Number of words and ems to the square inch 131 Plate dimensions 181 Presswork 182 Principal and guide meridians and base lines 137 Relative number of ems in a page 131 Roman numerals 129 Rule cut to 6-point in 8-point tables 133 Scale for indexing 188 Signatures for eights and sixteens 135 Standard set measurements 132 Standard sizes of books and paper 178 Unit value of 1 J-point rules 133 Unit value of 6, 8, and 10 point monotype characters 134 United States equivalents of weights and measures used in foreign agricultural statistics 136 Values of foreign coins 126 APPROVAL BY THE JOINT COMMITTEE ON PRINTING Congress of the United States, Joint Committee on Printing, Washington, February 4, 1922. Dear Sir: Receipt is acknowledged of the proof pages of the Government Printing Office Style Manual for inspection and approval. The Style Manual as compiled and submitted is approved by the Joint Committee on Printing. Respectfully, George H. Moses, Chairman. To the Public Printer, Government Printing Office. RESOLUTION OF THE PERMANENT CONFERENCE ON PRINTING The following resolution was unanimously adopted on Janu- ary 11, 1922, by the Permanent Conference on Printing, composed of representatives of the various executive departments and independent establishments of the Government, as organized with the approval of the President and the Director of the Bureau of the Budget: RESOLVED, That the Government Printing Office Style Manual as compiled under direction of the Public Printer be approved and adopted as the style to be followed in all Government departments and independent bureaus on and after February 15, 1922. VIII INSTRUCTIONS TO COPY EDITORS, COMPOSITORS, OPERATORS, READERS, AND REVISERS. EDITING COPY. The first duty of copy editors is to mark those things which are not readily under- stood and to indicate headings, indentions, dashes, new pages, new odd pages, and such other matters as are necessary to give the completed book a good typographic appearance. Mark size of text type and whether it is to be leaded or double leaded, etc.; verify folio numbers, and plainly indicate references, footnotes, cut-ins, etc. Copy not otherwise marked will be set solid. It is not absolutely necessary to mark again anything which has been plainly indicated at the beginning of a sheet, as the preparation is to be followed if the same thing should appear more than once on the sheet; but on copy marked “follow” the preparation must be carried throughout. Copy which is ordered to be kept clean and returned intact must be marked as lightly as possible, so that erasures may be easily made. Copy editor’s instructions, which accompany each job, are written to cover the general style and certain peculiarities or deviations from style. These instructions must be followed. The following rules will apply to manuscript, typewritten, or printed copy: Abbreviations. In marking abbreviations to be spelled, copy editors must show what the spelled form will be, unless the abbreviations are common and not susceptible of two con- structions. Addresses. Mark caps, small caps, italic, and abbreviations, indicating where lines are to be broken if necessary. Capitalization. Capital and lower-case letters must be indicated, especially unusual forms. Decimals. In figure columns containing decimals, editors must indicate at top of each folio the number of decimal places necessary to align the points. Footnotes and References. Footnotes and references should run consecutively from 1 to 99. Copy editors must see that references and footnotes are plainly marked and indicate full, half, or third measure. Last footnote number must be given to chief reviser, who will enter it on his copy book, so that there will be no question as to the next footnote number. (See also Page and stone revising, p. 7.) Headings. Mark case number of headings on each sheet once; if two or more sizes are used, mark each in every instance; indicate italic, small caps, and caps and small caps, specifying size of type. Pick-up. Always indicate jacket number of job from which matter is to be picked up. 5 6 STYLE MANUAL. Reprint Copy. Copy editor must ascertain whether reprint can be picked up; and if it can, he must state the jacket number of the pick-up. Signs, Symbols, Etc. In text and tables all signs, symbols, dashes, superiors, etc., must be plainly marked; write names of Greek letters when used, as they are frequently mistaken for italic or signs. The symbols Al, Cl, T1 are sometimes mistaken for Al, Cl, T1 in typewritten matter. Copy editors must indicate that the character is an “1,” not the figure 1. Casting Tables. In making cast for tables care must be taken to allow sufficient space in columns for the footnote figures. (See p. 36.) COMPOSITION. Compositors and operators are directed to study carefully the rules governing composition. A failure to do this will show plainly on the proof. Every precaution must be taken to prevent the soiling of proof sheets, as it is necessary for the reviser to see clearly every mark on the margin of a proof after it has been corrected.

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