BYOD Information Booklet

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PROGRAM SPECIFICS Whittlesea Secondary College aims to empower students to become successful, confident and responsible contributors in a 21st century community. A key component of this is technology, which most students will regularly use in their future careers. When every student has access to a computer, they can also participate in unique educational tasks which would otherwise be impossible. These tasks will enable greater collaboration between students and teachers, as well as, enhance their learning opportunities. Furthermore, a personal computer gives students access to learning resources 24 hours a day, 7 days a week. As part of the ‘Bring Your Own Device’ or BYOD initiative, students will be required to bring a device to complement their learning and that meets the necessary software and hardware requirements. This means laptops are permitted if they meet the minimum requirements listed in this booklet. We highly recommend PC/Windows devices. While we endeavour to support a broad range of devices on the network, there are limitations, therefor MacBooks, Chromebooks or Android devices are not supported as student’s primary BYOD in the classroom.

DEVICE MINIMUM REQUIREMENTS Minimum Specifications Recommended Specifications • Intel Celeron CPU • Intel Core i5 CPU • 4GB RAM • 8GB RAM • 128GB SSD • 256GB+ SSD • 11.6” screen • 13.3”+ screen • Windows 7 • Windows 10 • Inbuilt Ethernet port • Inbuilt Ethernet port

The inbuilt ethernet port is for imaging purposes only. Internet and networking will be wireless around the College.

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GETTING A DEVICE OPTION 1: Purchase a device from our preferred supplier ‘Learning with Technology’ Parents who wish to purchase a device through the school's preferred supplier can order these through Learning with Technologies - http://whittleseasc.orderportal.com.au/. There are several different devices available, and you can use the portal to compare their features and decide which is best for your child. Orders placed will be delivered to your home. Devices purchased through the above portal will be provided to parents with the school’s ‘image’ ready for use. Parents are encouraged to insure the device against loss/theft (possibly as part of their home/contents insurance or with the insurance policy offered by Learning with Technology). For further information on how to purchase a device through the portal, please see the BYOD Buying Guide on your Compass newsfeed.

OPTION 2: Use a device which you already own Any device which meets the minimum requirements can be brought to school for use as part of this program. Please double-check that the battery life is suitable, as many older devices don’t have the capacity to last for a whole school day. It is highly recommended that you insure the device against theft, loss and accidental damage (possibly as part of your home/contents insurance). Devices brought from home will need to be 'imaged' with the school specified applications and settings. All devices brought to the school for imaging MUST have the data backed up. Normal home use will not be affected.

OPTION 3: Purchase a device from another provider You are welcome to purchase a device which meets the minimum requirements from any provider. Please double-check that the battery life is suitable, as many devices will not have the capacity to last for a whole school day. It is not necessary for you to purchase Microsoft Office or anti-virus software, as this will be provided by the school at no cost. Most devices will only come with a 1-year warranty and may have to be sent away for repair. If purchasing a device from another provider, we encourage parents to consider purchasing an extended warranty and insuring the device against theft, loss and accidental damage. Please keep in mind that very large devices (screen sizes over 13.3”) can be cumbersome for students to carry, and students struggle to fit them on desks with their books.

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Devices purchased from independent retailers will need to be 'imaged' with the school specified applications and settings. All devices brought to the school for imaging MUST have the data backed up. Normal home use will not be affected.

ASSISTANCE ACCESSING THE PROGRAM We wish to provide an accessible 1:1 technology platform for all learners and families who choose to participate in the program. If there is a concern about purchasing or providing a device for student use, please contact the eLearning coordinator Leigh Bumpstead at [email protected] or 9719 1200 regarding possible arrangements according to need.

SCHOOL SUPPORT Students will be assisted in connecting their devices to the school network and will be aided in troubleshooting daily use concerns. We will provide assistance with technical issues, such as ensuring that the student’s device connects to the Wi-Fi network and all available services such as email and printing. The IT Department will not undertake mechanical repairs. All devices should be under warranty, so any technical faults will be addressed under the terms of the warranty, meaning that parents/families are responsible for having devices repaired. Families who purchased devices through the ‘Learning with Technology’ portal can manage warranty issues through the school. Windows PC products purchased through Learning with Technologies are available with a 3-year onsite warranty service. Early in Term 1 students will have an appointment with a technician to connect their device. Students will only be connected once the BYOD Policy and Arrangements, Acceptable Use Agreement and the BYOD School Image Installation Agreement are signed.

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FREQUENTLY ASKED QUESTIONS What does “image” mean? When we refer to the "image" in the BYOD Program, we are talking about the optimized software installation that we place on your laptop computer. Imaging refers to the process of erasing a computer hard drive and then loading a pristine system installation complete with software. You retain full control of your computer: you have administrative access in the operating system to your laptop, so you can install additional software and manage system updates. Every student’s device will be installed with the school’s image and will be supported to connect to the school network with printing enabled.

How do I prepare for imaging? Backup your computer before you bring it to the IT Department, since the process erases your computer completely. You can restore your data when the computer is returned to you.

What software comes with the ‘image’? Once a laptop has been imaged it will contain the following software (at no cost):

Adobe Acrobat DC PRO 2019 Microsoft OneNote 2016 Adobe CC Animate Microsoft Outlook 2016 Adobe CC Dreamweaver Microsoft Powerpoint 2016 Adobe CC Illustrator 2018 Microsoft pptPlex Addon Adobe Photoshop CC 2018 Microsoft Publisher 2016 Audacity Microsoft Research AutoCollage 2008 Blender Microsoft Visio 2016 CDBurnerXP Microsoft Windows Logo Celtx Microsoft Word 2016 Chemistry Add-on for Word MonkeyJam Crocodile Clips Yenka NVU CutePDF OneDrive for Business Debut Video Capture Software Paint.NET DVD Flick Pencil Encarta Dictionaries Photo Story for Windows Expression Web 4 Picasa Finale Notepad PICAXE FormatFactory Pivot Stickfigure Animator FreeCAD Plasq comic Life Freemind RapidTyping 5 Game Maker Scratch GCompris Screenmarker

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Genius Maker Shark Win10 Codecs GeoGebra Sibelius Gimp Silverlight Pivotviewer Google Chrome Sketchup Pro 2017 HandBrake Skype for Business 2016 Inkscape Songsmith (Academic Edition) Inspiration software 9 IE Stellarium KSoft Graphmatica Tux Guitar Lame for Audacity Tux of Math Command Learning Essentials for Office Tux Paint Lego Digital Designer Tux Typing Lego EV3 Tux Word Smith Math Worksheet Generator USB Drive Letter Manager Maths 300 VirtualDub Microsoft Access 2016 VLC media player Microsoft Excel 2016 Wax 2.0 Microsoft Interactive Classroom Windows Live Movie Maker Microsoft Kodu Game Lab Wolfram CDF Player Microsoft LCDS Wolfram Mathematica 11 Microsoft Mathematics

Does imaging void my warranty? Laptop warranties will cover the hardware components that make up the laptop itself (Hard Drive, RAM, Track Pad, etc.). Placing the school image on a laptop will not alter any of these physical components, thus not voiding the warranty. If you have any specific concerns about your laptops warranty and imaging, please contact the eLearning coordinator Leigh Bumpstead at [email protected] or 9719 1200.

Why does the device need to have an ethernet port? The ‘image’ is transferred through the ethernet port of the laptop. Some laptops have a micro ethernet port that come with an adapter which can be used to transfer the image as well. Please be aware that USB to Ethernet connections are unable to transfer the school image and do not meet the requirements.

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How do I know if my device is suitable? To find out the specifications of a device you already own open ‘File explorer’, right click ‘This PC’ and select ‘Properties’ (see images below)

If you are unsure what specifications your device has please contact the eLearning coordinator Leigh Bumpstead at [email protected] or 9719 1200.

Which students participate in the program? All Students at Whittlesea Secondary College will be required to participate in the BYOD Program. As 2019 is a transition year for the BYOD program, Year 12 students are encouraged by the College to participate in the program. We will endeavour to assist Year 12 students who may have a laptop that may not meet the specifications for 2019 only.

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Can students continue to use their BYOD computer at home? Yes, however we discourage students from installing software which may distract them (e.g. games). Parents are reminded that the school cannot directly control or filter the content which students may access using their home Internet connection. If a student brings a device to school which contains inappropriate content, they will receive serious consequences. If teachers suspect a student’s device contains content which violates the Usage Agreement, they will ask the student for more information and/or contact the student’s parent.

Will students still use pen and paper in class? Will they still require textbooks? As many important assessments and exams are still completed using pen and paper, it is important that students don’t lose their handwriting skills. Teachers will be encouraged to have students complete some writing tasks by hand in class. The computers are not intended to be a replacement for students writing notes or completing handwritten tasks. Rather, they are an additional tool to enable new ways of learning.

How will students keep the computers safe from theft and damage? Students should take their computer to every class, unless instructed not to bring it by their teacher. At lunchtime/recess, and when the student does not take the computer to class, it must be kept in the student’s locker and inside its protective case/bag. It is the student’s responsibility to ensure that their locker is securely locked, and nobody else knows their combination. The school does not take any responsibility for the loss or damage of any personal item, including electronic devices (computers, phones, etc.). When travelling to and from school, students should put the computer in its case/bag, and put this case inside their school-bag. Students should avoid using the computer in public places, as this may make them a target for theft. Families are encouraged to check their insurance policies to ensure the device is covered or under what circumstances it is protected. Please take note of the serial number of your device as this can sometimes assist with tracking it if lost or stolen. It is also recommended that you label the device with the student’s name. It’s usually best to put an identification sticker below the keyboard, and another on the outside of the lid.

Can I charge my computer at school? Students must charge their computer overnight at home. Students must not charge their computers in class, as the cables can cause a safety hazard. There may be limited charging spaces available at the resource centre at lunchtime and recess only.

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What if someone else damages my computer, or uses my computer to access/store inappropriate content? Each student is responsible for their own computer, and we strongly encourage all families to purchase insurance cover for their devices. Should the device be damaged within the school under extenuating circumstances, House Leaders will be involved in investigating and trying to resolve the situation but cannot guarantee that they will be able to identify the person responsible or recover the repair costs from them. A student should not allow anyone else to use their computer, as the owner of the computer will be held responsible if their computer is found to have accessed or stored inappropriate content.

What if I lose my data? Each student is responsible for backing up their own data. This can be done via a USB drive or cloud-based storage and they must use this to regularly backup important files. The College takes no responsibility for the loss or corruption of student data, even when the computer is being worked on by IT Technicians. Teachers will generally not accept technical problems as an excuse for late or missing work.

Can we personalise the device? Students and families can personalise the device by adding a case, or engraving ownership details onto them. Any additions deemed to be inappropriate or offensive will not be permitted and students will be required to rectify if requested. Your child may load additional software onto the laptops, however these must not break any laws.

How do we look after the device? Storing the laptop in a case will help protect it during transit. Not packing it at the bottom of a schoolbag is also advisable as heavy books or other items can cause the screen to crack. Care should be taken to avoid dropping the devices, or spilling drinks or food on them.

How can we ensure students don’t misuse the devices? Parents should monitor and restrict the use of the mobile devices outside the school grounds. This may include:

• Letting your child use the device in family areas rather than their bedroom • Encouraging your child to share the documents and contents of the device with you • Checking which software programs are installed and removing those which are not suitable

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What can be added to a device? Schools and students may load additional software on to the device, subject to appropriate copyright and licensing laws. It is your child’s responsibility to ensure there is enough hard drive space and memory to participate in class activities. Downloading music, games, and videos from the internet during school hours is prohibited except when directed by a staff member.

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DAILY USAGE • Students must charge their device at home each night. For student and teacher safety, devices must not be charged in class. • Students must bring the device to school every day. Students should carry the device inside their school-bag to reduce the risk of theft. • Students must bring the device to every class unless instructed not to bring it by their teacher. • Students may bring a protective case (which only contains the device) to class. However, they cannot bring a larger bag or school-bag. • Students must follow teacher instructions when using the device and must only use it for school related purposes while at school (see ‘BYOD Policy and Arrangements’, ‘ICT Policy and Procedures’ and ‘ICT Acceptable Use Agreement’). • At recess/lunchtime, students may only use the device under teacher supervision (e.g. in the Resource Centre). • Students must store the device in their locker when it is not in use. • Students are given a limited printing budget at the start of each year. Money can be added to their account at the General Office during recess and lunchtime.

EXAMPLE USES OF BYOD IN THE CLASSROOM

• Practical sessions in Science: graphing of results, taking photos and inserting them instantly. • Using Literatu, Essential Assessment and Achieve 3000 to assess student’s strengths and weaknesses and will targeting them accordingly. The benefit of these programs is they will continue to grow with along with your child’s learning. • Access live data and information which can change after a textbook has been published. • Students can create their own podcasts, blogs, wiki pages or OneNote for group assignments. • Using digital copies of films and students can break down scenes at their own pace. • Use software to analyse and edit video footage. • Electives may offer student workbooks accessible on One Note rather than printed version. • Students will have the opportunity to use a range of Adobe programs for free, as programs such as Google Sketch Up and create 3D objects. • VET programs completing their online assessments using their laptops.

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FIND OUT MORE For queries relating to the program, acceptable use, minimum requirements and general help please contact the eLearning coordinator Leigh Bumpstead at [email protected] or 9719 1200. The Assistant Principal, Kathy Mourkakos, is also available to discuss any queries you may have and can be contacted on 9719 1200. For queries relating to support entering the BYOD program please contact Leigh as above, however your call may be referred to the School Business Manager or Student Welfare Coordinator. For technical queries please contact your device seller. Students can also visit the ICT technicians at school if they encounter difficulty connecting to the Wi‐Fi network. The technicians at Whittlesea Secondary College are located in L-Block and are available for assistance during school hours.

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