BYOD Information Booklet BYOD Information Booklet 1 | P a g e BYOD Information Booklet PROGRAM SPECIFICS Whittlesea Secondary College aims to empower students to become successful, confident and responsible contributors in a 21st century community. A key component of this is technology, which most students will regularly use in their future careers. When every student has access to a computer, they can also participate in unique educational tasks which would otherwise be impossible. These tasks will enable greater collaboration between students and teachers, as well as, enhance their learning opportunities. Furthermore, a personal computer gives students access to learning resources 24 hours a day, 7 days a week. As part of the ‘Bring Your Own Device’ or BYOD initiative, students will be required to bring a device to complement their learning and that meets the necessary software and hardware requirements. This means laptops are permitted if they meet the minimum requirements listed in this booklet. We highly recommend PC/Windows devices. While we endeavour to support a broad range of devices on the network, there are limitations, therefor MacBooks, Chromebooks or Android devices are not supported as student’s primary BYOD in the classroom. DEVICE MINIMUM REQUIREMENTS Minimum Specifications Recommended Specifications • Intel Celeron CPU • Intel Core i5 CPU • 4GB RAM • 8GB RAM • 128GB SSD • 256GB+ SSD • 11.6” screen • 13.3”+ screen • Windows 7 • Windows 10 • Inbuilt Ethernet port • Inbuilt Ethernet port The inbuilt ethernet port is for imaging purposes only. Internet and networking will be wireless around the College. 2 | P a g e BYOD Information Booklet GETTING A DEVICE OPTION 1: Purchase a device from our preferred supplier ‘Learning with Technology’ Parents who wish to purchase a device through the school's preferred supplier can order these through Learning with Technologies - http://whittleseasc.orderportal.com.au/. There are several different devices available, and you can use the portal to compare their features and decide which is best for your child. Orders placed will be delivered to your home. Devices purchased through the above portal will be provided to parents with the school’s ‘image’ ready for use. Parents are encouraged to insure the device against loss/theft (possibly as part of their home/contents insurance or with the insurance policy offered by Learning with Technology). For further information on how to purchase a device through the portal, please see the BYOD Buying Guide on your Compass newsfeed. OPTION 2: Use a device which you already own Any device which meets the minimum requirements can be brought to school for use as part of this program. Please double-check that the battery life is suitable, as many older devices don’t have the capacity to last for a whole school day. It is highly recommended that you insure the device against theft, loss and accidental damage (possibly as part of your home/contents insurance). Devices brought from home will need to be 'imaged' with the school specified applications and settings. All devices brought to the school for imaging MUST have the data backed up. Normal home use will not be affected. OPTION 3: Purchase a device from another provider You are welcome to purchase a device which meets the minimum requirements from any provider. Please double-check that the battery life is suitable, as many devices will not have the capacity to last for a whole school day. It is not necessary for you to purchase Microsoft Office or anti-virus software, as this will be provided by the school at no cost. Most devices will only come with a 1-year warranty and may have to be sent away for repair. If purchasing a device from another provider, we encourage parents to consider purchasing an extended warranty and insuring the device against theft, loss and accidental damage. Please keep in mind that very large devices (screen sizes over 13.3”) can be cumbersome for students to carry, and students struggle to fit them on desks with their books. 3 | P a g e BYOD Information Booklet Devices purchased from independent retailers will need to be 'imaged' with the school specified applications and settings. All devices brought to the school for imaging MUST have the data backed up. Normal home use will not be affected. ASSISTANCE ACCESSING THE PROGRAM We wish to provide an accessible 1:1 technology platform for all learners and families who choose to participate in the program. If there is a concern about purchasing or providing a device for student use, please contact the eLearning coordinator Leigh Bumpstead at [email protected] or 9719 1200 regarding possible arrangements according to need. SCHOOL SUPPORT Students will be assisted in connecting their devices to the school network and will be aided in troubleshooting daily use concerns. We will provide assistance with technical issues, such as ensuring that the student’s device connects to the Wi-Fi network and all available services such as email and printing. The IT Department will not undertake mechanical repairs. All devices should be under warranty, so any technical faults will be addressed under the terms of the warranty, meaning that parents/families are responsible for having devices repaired. Families who purchased devices through the ‘Learning with Technology’ portal can manage warranty issues through the school. Windows PC products purchased through Learning with Technologies are available with a 3-year onsite warranty service. Early in Term 1 students will have an appointment with a technician to connect their device. Students will only be connected once the BYOD Policy and Arrangements, Acceptable Use Agreement and the BYOD School Image Installation Agreement are signed. 4 | P a g e BYOD Information Booklet FREQUENTLY ASKED QUESTIONS What does “image” mean? When we refer to the "image" in the BYOD Program, we are talking about the optimized software installation that we place on your laptop computer. Imaging refers to the process of erasing a computer hard drive and then loading a pristine system installation complete with software. You retain full control of your computer: you have administrative access in the operating system to your laptop, so you can install additional software and manage system updates. Every student’s device will be installed with the school’s image and will be supported to connect to the school network with printing enabled. How do I prepare for imaging? Backup your computer before you bring it to the IT Department, since the process erases your computer completely. You can restore your data when the computer is returned to you. What software comes with the ‘image’? Once a laptop has been imaged it will contain the following software (at no cost): Adobe Acrobat DC PRO 2019 Microsoft OneNote 2016 Adobe CC Animate Microsoft Outlook 2016 Adobe CC Dreamweaver Microsoft Powerpoint 2016 Adobe CC Illustrator 2018 Microsoft pptPlex Addon Adobe Photoshop CC 2018 Microsoft Publisher 2016 Audacity Microsoft Research AutoCollage 2008 Blender Microsoft Visio 2016 CDBurnerXP Microsoft Windows Logo Celtx Microsoft Word 2016 Chemistry Add-on for Word MonkeyJam Crocodile Clips Yenka NVU CutePDF OneDrive for Business Debut Video Capture Software Paint.NET DVD Flick Pencil Encarta Dictionaries Photo Story for Windows Expression Web 4 Picasa Finale Notepad PICAXE FormatFactory Pivot Stickfigure Animator FreeCAD Plasq comic Life Freemind RapidTyping 5 Game Maker Scratch GCompris Screenmarker 5 | P a g e BYOD Information Booklet Genius Maker Shark Win10 Codecs GeoGebra Sibelius Gimp Silverlight Pivotviewer Google Chrome Sketchup Pro 2017 HandBrake Skype for Business 2016 Inkscape Songsmith (Academic Edition) Inspiration software 9 IE Stellarium KSoft Graphmatica Tux Guitar Lame for Audacity Tux of Math Command Learning Essentials for Office Tux Paint Lego Digital Designer Tux Typing Lego EV3 Tux Word Smith Math Worksheet Generator USB Drive Letter Manager Maths 300 VirtualDub Microsoft Access 2016 VLC media player Microsoft Excel 2016 Wax 2.0 Microsoft Interactive Classroom Windows Live Movie Maker Microsoft Kodu Game Lab Wolfram CDF Player Microsoft LCDS Wolfram Mathematica 11 Microsoft Mathematics Does imaging void my warranty? Laptop warranties will cover the hardware components that make up the laptop itself (Hard Drive, RAM, Track Pad, etc.). Placing the school image on a laptop will not alter any of these physical components, thus not voiding the warranty. If you have any specific concerns about your laptops warranty and imaging, please contact the eLearning coordinator Leigh Bumpstead at [email protected] or 9719 1200. Why does the device need to have an ethernet port? The ‘image’ is transferred through the ethernet port of the laptop. Some laptops have a micro ethernet port that come with an adapter which can be used to transfer the image as well. Please be aware that USB to Ethernet connections are unable to transfer the school image and do not meet the requirements. 6 | P a g e BYOD Information Booklet How do I know if my device is suitable? To find out the specifications of a device you already own open ‘File explorer’, right click ‘This PC’ and select ‘Properties’ (see images below) If you are unsure what specifications your device has please contact the eLearning coordinator Leigh Bumpstead at [email protected] or 9719 1200. Which students participate in the program? All Students at Whittlesea Secondary College will be required to participate in the BYOD Program. As 2019 is a transition year for the BYOD program, Year 12 students are encouraged by the College to participate in the program. We will endeavour to assist Year 12 students who may have a laptop that may not meet the specifications for 2019 only. 7 | P a g e BYOD Information Booklet Can students continue to use their BYOD computer at home? Yes, however we discourage students from installing software which may distract them (e.g.