MEETING N O T I C E C I T Y OF P A G E PARKS & RECREATION ADVISORY BOARD PARKS & RECREATION ADVISORY BOARD MEETING Rim Trail Lakeview Trailhead 20th Street and Ridgeway Drive July 10, 2017 PAGE, ARIZONA 5:30 P.M. NOTICE OF PUBLIC MEETING AND AGENDA 1. CALL TO ORDER 2. ROLL CALL Brian Carey, Susan Pilkington, Angie Crim, Mandi Lotze, Steve Mongrain, Paul Ostapuk, Erik Stanfield, Councilor Dennis Warner Staff – Kimberly Johnson Community Development Director, Jacquelyn La New Recreation Division Director, Robin Crowther Planning & Zoning Director 3. MINUTES Regular Meeting-May 1, 2015 Regular Meeting-June 5, 2017 4. HEAR FROM THE CITIZENS The public is invited to speak on any item or area of 6B1) concern. Items presented during the Citizens portion which are not on the agenda, cannot be acted upon by the Parks and Recreation Advisory Board. Individual Parks and Recreation Advisory Board members are prohibited by the Open Meeting Law from discussing or considering the item among themselves unless the item is officially on an 6B4) agenda. Citizens may also use the Information Request Forms which are available. 6B2) 5. UNFINISHED BUSINESS-None 6. NEW BUSINESS A. Discussion Only-National Fitness Campaign 6B3) Sponsorship B. Discussion/Possible Action-Rim Trail Trailhead Sign Locations 1) Lake View Trailhead (see Map) 2) Airport Trailhead (see Map) 3) Library Trailhead (see Map) 4) North Lake Powell Boulevard Trailhead (see Map) ADJOURN Persons with disabilities call Kim Larson, City Clerk, at 645-4221 (TDD 645-4216) for program and services information and accessibility. If you would like to receive City Council agendas via email, send your email address to [email protected] or call 645-4221. DISCLAIMER THIS AGENDA MAY BE SUBJECT TO CHANGE UP TO 24 HOURS PRIOR TO MEETING. PLEASE SEE LOCAL CRIER BOARDS FOR CURRENT AGENDA. THANK YOU. CERTIFICATION OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the attached notice was duly posted at the following places: City Hall Bulletin Board located at 697 Vista Avenue, Page, Arizona, Justice Building Bulletin Board located at 547 Vista Avenue, Page, Arizona, U. S. Post Office Lobby located at 44 Sixth Avenue, Page, Arizona, on the 29th day of June, 2017, at ______a.m./p.m. in accordance with the statement filed by the City of Page City Council with the City Clerk. DATED this 29th day of June, 2017 CITY OF PAGE By: PAGE PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MINUTES AMENDED May 1, 2017 A Regular Meeting of the Page Parks and Recreation Advisory Board was held at 5:30 p.m. on May 1, 2017 in the Council Chambers at City Hall in Page, Arizona. Chair Brian Carey presided. 1. CALL TO ORDER Chair Brian Carey called the meeting to order at 5:30 p.m. 2. ROLL CALL Chair Brian Carey, Susan Pilkington, Steve Mongrain, Paul Ostapuk, and Erik Stanfield were present. Mandi Lotze and Angie Crim were absent. City Council Liaison Dennis Warner was present. Staff members present: Community Development Director, Kim Johnson, Community Development Coordinator Robin Crowther, Recreation Division Manager Jacquelyn La New and Public Works Manager Cliff Linker. 3. MINUTES Regular Meeting-April 3, 2017 Motion made by Paul Ostapuk to approved the minutes. The motion was duly seconded by Steve Mongrain and passed upon a unanimous vote. 4. HEAR FROM THE CITIZENS None 5. UNFINISHED BUSINESS A. Discussion/Possible Action-FY17 Master Plan Priorities 1) Administration-formalize park zoning Community Development Director Kim Johnson stated that staff is working on legal descriptions and surveys formalizing Park Zoning. 2) Planning Community Development Director Kim Johnson stated that she is working with the on- call Engineer based on Councils scope of work for the Phases of work to be done in the park. 3) Maintenance-Cedar Park, Fall Surfacing Community Development Director Kim Johnson stated that based on comments from the City Manager and City Council a neighborhood meeting is suggested. Brian Carey also said a decision could be made after talking with the school. Cliff Linker stated that some fall surfacing has been completed. 4) Capital-Golliard Park Playground, JCPMP Scope of Work and Design Estimates Community Development Director Kim Johnson stated that the park improvements have been approved and a 30x30 material shade structure was added. Councilor Dennis Warner would like to repurpose the play equipment. Consideration needs to be given to what improvements to make with remaining funds. The Board would like to have an on site meeting on Monday, May 15, 2017 at 4:30 p.m. Councilor Dennis Warner would like to get a proposal of cost from the firm that will be in town working on the Horseshoe Bend project. B. Discussion/Possible Action-2017-2018 Priorities Community Development Director Kim Johnson put together the priorities for 2017-2018. Administrative Projects 1. Continuation of 2017 priorities as necessary: A. The Master Plan adopted by the City Council is extensive and requires long- term planning and leadership. Advisory Board urges city administration to review the Administrative issues and consider reorganizations to meet the overall needs. B. Zoning for parks and recreation areas be formalized. C. Consider and Develop Plan to Address Review Findings Related to Cedar Park. 2. Explore School System Playgrounds as City Parks. 3. Fundraising for Parks. 4. Explore Park and Recreation Partnerships. Planning Projects 1. Rim Trail Marketing. Maintenance Projects 1.Rim Trail-Details to be determined based on Rim View Trail Assessment recommendations. 2.Golliard Park: New play equipment and renovated restrooms be maintained; an ambassador group be created to help monitor, open and close the facility if city staff is unable to accommodate this need. 3. Monitor and maintain all play area safety/fall surfaces. 4. John C. Page Memorial Park: The Advisory Board recommends that that play equipment be repaired and maintained until replaced. Capital Projects 1. Undertake an Aquatic Study 2. Children’s Park: The Advisory Board recommends that play equipment be repaired or replaced as needed, and maintained; that bicycle racks be provided; that recycle receptacles be provided. 2 Community Development Director Kim Johnson stated that there was not a lot of support from City Council on the Aquatic Study. Councilor Dennis Warner clarified that there needs to be more information on what an Aquatic Study would tell us for the price. Paul Ostapuk asked if we could explore options for another dog park. Motion made by Paul Ostapuk to accept 2017-2018 Priorities with amendments, (Move Aquatic Study to Planning, 2nd Dog Park added to planning, add JCPMP Phase I and CDBG to Capital). The motion was duly seconded by Erik Stanfield and passed upon a unanimous vote. C. Discussion/Possible Action-Rim Trail Update Community Development Director Kim Johnson stated that the signs have been ordered. 1. NEW BUSINESS A. Discussion/Possible Action Staff Updates 1) Park Maintenance-Cliff Linker Cliff Linker stated that they are working on grass and fencing. 2) Recreation Programs-Jackie La New Jackie La New gave updates that they are working on the warning track. They also have a maintenance position opened. The Easter egg hunt was a success. They need volunteers for Project Graduation and Summer Softball is beginning. 3) Park Development-Kim Johnson This was covered in earlier discussions. B. Discussion-Next Meeting Date/s (June 5) The next regular meeting will be June 5, 2017. ADJOURN Motion made by Erik Stanfield to adjourn the meeting at 6:55 p.m. The motion was duly seconded by Susan Pilkington and passed upon a unanimous vote. Robin Crowther Brian Carey Community Development Coordinator Chair 3 PAGE PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MINUTES June 5, 2017 A Regular Meeting of the Page Parks and Recreation Advisory Board was held at 5:30 p.m. on June 5, 2017 in the Council Chambers at City Hall in Page, Arizona. Chair Brian Carey presided. 1. CALL TO ORDER Chair Brian Carey called the meeting to order at 5:35 p.m. 2. ROLL CALL Chair Brian Carey, Angie Crim, Steve Mongrain, Paul Ostapuk, and Erik Stanfield were present. Mandi Lotze and Susan Pilkington, were absent. City Council Liaison Dennis Warner was present. Staff members present: Community Development Director, Kim Johnson, Community Development Coordinator Robin Crowther, Recreation Division Manager Jacquelyn La New, Director of Public Works Kyle Christiansen and Public Works Manager Cliff Linker. MINUTES Regular Meeting-May 1, 2017 Minutes were not included in the packet for approval. Special Meeting-May 15, 2017 Motion made by Angie Crim to approve the minutes. The motion was duly seconded by Steve Mongrain and passed upon a unanimous vote. 4. HEAR FROM THE CITIZENS The public is invited to speak on any item or area of concern. Items presented during the Citizens portion which are not on the agenda, cannot be acted upon by the Parks and Recreation Advisory Board. Individual Parks and Recreation Advisory Board members are prohibited by the Open Meeting Law from discussing or considering the item among themselves unless the item is officially on an agenda. Citizens may also use the Information Request Forms which are available. 5. UNFINISHED BUSINESS A. Discussion/Possible Action-FY17 Master Plan Priorities Brian Carey stated that we need to keep this item on the Agenda for updates. 1) Administration-formalize park zoning Community Development Director Kim Johnson stated that formalizing park zoning is in progress. 2) Planning Councilor Dennis Warner stated that the Aquatic study has been moved a year. 3) Maintenance-Cedar Park, Fall Surfacing The new surfacing is in the process of being installed. 4) Capital-Golliard Park, JCPMP Scope of Work and Design Estimates Community Development Director Kim Johnson stated that phase I of JCPMP will focus on skate park, pedestrian system and parking lot repair plus expansion.