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Agenda Eden Prairie City Council Meeting Tuesday

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Agenda Eden Prairie City Council Meeting Tuesday AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JULY 14, 2015 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner Julie Klima, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. ACCEPT DONATION FROM MIRACLE LEAGUE FIELD FUNDRAISING (RESOLUTION) V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, JUNE 16, 2015 B. CITY COUNCIL MEETING HELD TUESDAY, JUNE 16, 2015 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. CROSSROADS CENTER by Tim Cashin. Second reading of the Ordinance for Planned Unit Development District Review with waivers on 2.9 acres and Zoning District Amendment within the Commercial-Regional-Service zoning district on 2.9 acres and Site Plan Review on 2.9 acres. Location: 7731 Flying Cloud Drive. (Ordinance for PUD District Review with waivers and Zoning District Amendment within the C-REG-SER zoning district; Resolution for Site Plan Review on 2.9 acres) C. APPROVE CONSTRUCTION MANAGEMENT CONTRACT WITH RJM CONSTRUCTION FOR MIRACLE LEAGUE FIELD PROJECT CITY COUNCIL AGENDA July 14, 2015 Page 2 D. AWARD BIDS AND ASSIGN CONTRACTS TO RJM FOR THE CONSTRUCTION OF MIRACLE LEAGUE FIELD E. AWARD CONTRACT FOR REHABILITATION OF BITUMINOUS BIKE TRAILS TO BITUMINOUS ROADWAYS, INC. F. AWARD CONTRACT FOR BUILDING RESTORATION REPAIRS TO RESTORATION SYSTEMS, INC. FOR BASE BID AND ALTERNATE G-2 G. AWARD CONTRACT FOR REPLACEMENT OF UPPER LEVEL PUBLIC AREA CARPET IN CITY HALL TO ACOUSTICS ASSOCIATES H. ADOPT RESOLUTION DECLARING THE CITY’S OFFICIAL INTENT TO REIMBURSE ITSELF FOR PRIOR EXPENDITURES OUT OF THE PROCEEDS OF A SUBSEQUENTLY ISSUED SERIES OF BONDS I. APPROVE CONTRACT WITH ULTIMATE SOFTWARE GROUP, INC. FOR RECRUITMENT AND ONBOARDING MODULES J. DECLARE PROPERTY AS ABANDONED K. ADOPT RESOLUTION APPROVING AMENDMENT TO MNDOT AGREEMENT FOR SHADY OAK ROAD SOUTH L. APPROVE AGREEMENT WITH TWIN CITIES AND WESTERN RAILROAD FOR REPLACEMENT OF VALLEY VIEW ROAD AT- GRADE CROSSING M. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR ENGINEERING SERVICES TO RECONSTRUCT BLUFFS WEST LIFT STATION N. ADOPT RESOLUTION APPROVING PLANS FOR TURN LANE IMPROVEMENTS ON PIONEER TRAIL AT GREEN ACRES O. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF CONSULTING GROUP, INC. FOR IN-CONSTRUCTION SERVICES FOR WEST 70TH STREET EXTENSION IMPROVEMENT PROJECT P. APPROVE BUFFER MAINTENANCE AGREEMENT FOR PURGATORY CREEK BANK STABILIZATION PROJECT Q. APPROVE PURCHASE AND EARLY ORDERING OF NEW SINGLE AXLE DUMP TRUCK WITH SNOW PLOW EQUIPMENT CITY COUNCIL AGENDA July 14, 2015 Page 3 IX. PUBLIC HEARINGS / MEETINGS A. SHOPS AT SOUTHWEST STATION by Venture Pass Partners, LLC. Request for Planned Unit Development Concept Review on 1.67 acres, Planned Unit Development District Review with waivers and Zoning District Amendment within the Commercial Regional Service zoning district on 1.67 acres and Site Plan Review on 1.67 acres Location: 13000 Technology Drive. (Resolution for PUD Concept Review; Ordinance for PUD District Review with waivers and Zoning District Amendment) X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Adopt Resolution to Submit Comments on the Southwest Light Rail Transit Supplemental Draft Environmental Impact Statement F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT CITY COUNCIL AGENDA DATE: SECTION: Proclamations and Presentations July 14, 2015 DEPARTMENT/DIVISION: ITEM DESCRIPTION: ITEM NO.: Jay Lotthammer, Director, Donation from Miracle League Field IV.A. Parks and Recreation Fundraising Group for the Construction of the Field Requested Action Move to: Adopt the resolution accepting the donation in the amount of $170,000 from Miracle League Field Fundraising Group for the Construction of the Field. Synopsis The Miracle League Fundraising Group has continued to raise funds through paver sales and naming rights. Separate action items occur later in the agenda requesting authorization to award construction contracts and enter into an agreement with RJM Construction to manage the project. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2015- RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City in the amount of $170,000 to be used for the construction of the Miracle League Field from the Miracle League Field Fundraising Group is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 14th day of July, 2015. ___________________________ Nancy Tyra-Lukens, Mayor ATTEST: ___________________________ Kathleen Porta, City Clerk ITEM NO.: VI.A. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, JUNE 16, 2015 CITY CENTER 5:00 – 6:25 PM, HERITAGE ROOMS 6:30 – 7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Council Member Butcher Wickstrom and Heritage Preservation Commission Member Pam Spera were absent. I. JOINT MEETING WITH THE HERITAGE PRESERVATION COMMISSION (HPC) HPC Work Plan HPC Staff Liaison Lori Creamer reviewed the Commission’s work plan. The Lake Riley kiosk project is expected to be finished by early fall. A legacy grant application is being prepared for completion of the interpretive signage project at Riley Lake Park and farmstead, and the City received a grant from the Eden Prairie Community Foundation in April. The Commission is completing site nomination work for the Dorenkemper House. The Smith- Douglas-More House is in need of a new roof, and staff is preparing a grant application for that work. Glen Lake Children’s Camp is preparing plans for a two-story structure to provide sensory activities for children with disabilities. Steve Olson is helping to identify any items that may be of concern to the HPC. Commissioners Paul Thorp and Olson are also helping to update the City’s heritage resource inventory. City Center Historic Photo Project Proposal Commissioner Cindy Evert presented a proposal for a City Center exhibit of historic photos that will pay tribute to the past and bring history to life. Evert noted that she is a professional designer but she has designed the proposed exhibit as part of her unpaid work as a member of the HPC. The proposal includes two phases. Phase 1 of the project would be in the open atrium area of City Center. Soffits that surround the open area are currently covered with wallpaper. The wallpaper would be removed and replaced with prairie grass lightly screened on the soffits. Acrylic panels with historic images approximately 3’ x 3’ to 3’ x 4’ would be “pucked out” from the walls. Vinyl lettering identifying the images can be added. The cost estimate for Phase 1 includes: • Removal of wallpaper and prep walls - $4,620 City Council Workshop Minutes June 16, 2015 Page 2 • Branded wallpaper and 3-D images - Digitally printed wall murals - $8,712 - Cut vinyl - $5,960 - 20 raised panels - $11,100 - Graphic design work - $2,500 - Informational kiosks - $1,000 Phase 2 would utilize blank wall space near the engineering department. This exhibit would consist of moveable two-sided flip panels with historic photos and information. The cost estimate for Phase 2 includes: • Flip panel display 74.35” wide wall - (7) 21x60 double sided panels - $5,850 • Flip panel display on 144” wide wall - (15) 21x60 double sided panels - $11,200 • Graphic design estimate - $2,000-$3,000 Possible funding sources are sale of books (historical and cultural fund current balance is ($8,300), Facilities budget contribution, legacy grant funds or project partners. Mayor Tyra-Lukens suggested seeking out historic photos from local businesses and organizations that may be willing to help fund the displays. She likes the project and the design. Nelson also likes the proposal. She suggested forgoing the prairie grass background if the project proves too costly. Case was strongly supportive of the project. He said the cost is relatively low while the benefits are huge. He encouraged the HPC to seek out grants to help cover the cost. Aho said he also likes the project, and encouraged the commission to seek out organizations interested in participating. II. SWLRT UPDATE Ellis said the SWLRT Corridor Management Committee has been tasked with identifying cost reductions totaling $314M. The sacrifices are to be shared by all of the communities, and proposed changes must have forecasted weekday ridership of 30,000 to 3,000. Some of the changes under consideration are: Operational and miscellaneous changes ($66M - $75M) Landscaping, art, furnishings ($16M - $18M) Reduce park and rides to 2020 demand ($17M - $21M) Delete all park and rides ($57M - $65M) Delete some stations ($44M - $51M) Modify end of line o Golden Triangle ($375M - $380M) City Council Workshop Minutes June 16, 2015 Page 3 o Town Center Modified ($230M - $235M) o Town Center per PE Plan ($190M - $195M) o Southwest Station ($120M - $125M) Ellis said the PE Plan shows an option with the end of the line at Town Center/Brunswick.
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