ANNUAL REPORT OF TASMAN BAYS HERITAGE TRUST 1 JULY 2018 - 30 JUNE 2019
INDEX TO THE ANNUAL REPORT
Board Chair and Executive Commentary 02
Financial Statements and Performance Information 13
Entity Information 14
Statement of Financial Performance 15
Statement of Financial Position 16
Statement of Cash Flows 17
Statement of Accounting Policies 18
Notes to the Financial Statements 21
1. Council Funding 21
2. Other Revenue 21
3. Finance Costs 21
4. Other Expenses 22
5. Bank Accounts and Cash 22
6. Debtors and Prepayments 22
7. Investments 22
8. Property, Plant and Equipment 23
9. Creditors and Accrued Expenses 24
10. Employee Costs Payable 24
11. Unused Grants with Conditions 24
12. Loans 24
13. Equity 25
14. Commitments and Operating Leases 25
15. Contingencies 25
16. Related Party Transactions 26
17. Trustee Fees 26
18. Events after the Balance Sheet Date 26
19. Significant Variances to Budget 27
Performance Information 28
Audit Report 34
1 TASMAN BAYS HERITAGE TRUST ANNUAL REPORT Olivia Hall, Chairperson, and Lucinda Blackley-Jimson, Chief Executive
Kei ngā mana, kei ngā reo Kei ngā rangatira huri noa i te motu Tēnā koutou, tēnā koutou, tēnā koutou katoa On behalf of the Trust Board, Te Tai Ao Komiti and staff, we present the Tasman Bays Heritage Trust 2019 Annual Report, which Olivia Hall encompasses the activities of Nelson Provincial Museum and Tasman Bays Heritage Trust Chair Isel Park Research Facility.
OVERVIEW Following a strong performance in the previous reporting year, the Trust further built on its reputation of operating one of the region’s most attractive visitor destinations, as well as being the caretakers of the region’s history and heritage collection. This was achieved with an engaging and diverse visitor experience ranging from exhibitions to public programmes and outreach activities, to research, collection care and a mid-city retail offering. A key focus has continued to be progressing and resolving the appropriate housing of Nelson Tasman’s heritage collection for future Lucinda Blackley-Jimson generations, as Isel Park Research Facility is not a viable long-term Chief Executive option. Significant progress towards a solution has been achieved with the Trust’s purchase of land for development. “This is one of the best and most creative museums I have ever been to around the world.” Matt Raskovic, Slovenia.
2 Tasman Bays Heritage Trust VISITATION Annual visitor numbers again exceeded targets and the biggest JANUARY 2019 ever month was recorded with 13,198 visitors to the Museum in January 2019. Of the 71,960 visitors, over 63,000 visited the Museum, over 6,000 took part in our education activities, 370 were Isel Park Research Facility visitors and just over 1,000 were outreach 13,198 participants. Strong exhibition programming has proven to be a key determinant for visitor numbers, with large numbers of BIGGEST EVER MONTH IN visitors achieved when ‘block buster’ exhibitions were on display. VISITOR NUMBERS ARCHIVES RESEARCH COLLECTIONS FACILITY As reported in previous years, Isel Park Research Facility and Elm St storage still pose challenges to collection accessibility and long-term preservation. It continues to incur significant costs to EXCEEDING TARGETS maintain and ensure the safety of staff and collections. A working group made up of representatives of Nelson Provincial Museum, 100,000 TARGET Nelson City Council and Tasman District Council was formed to ACTUAL find the best way forward to ensure a long term solution is found. 80,000 The working group presented Business Case: Nelson Provincial Museum Archive Research Collections Facility to Council workshops 60,000 and a Joint Shareholders meeting of Nelson City Council and Tasman District Council during the month of August. This No. VISITORS No. 40,000 business case documents the process of review, identification and justification for investment by the two councils to support 20,000 a project to co-locate the museum’s archives, collections and research facility with the Nelson Provincial Museum exhibition 0 and education site in central Nelson. Permission was given 2015/16 2016/17 2017/18 2018/19 to see if the preferred location could be purchased, as well as YEAR subsequent agreement to purchase, when a suitable agreement with the vendor was able to be reached.
Tasman Bays Heritage Trust 3 PERSONNEL Much to the delight of the Museum family, CEO Jolie De Gaia joined the Front of House team and Lucinda Blackley-Jimson and her husband will also be delivering the children’s workshops welcomed a daughter during the year. This led to previously facilitated by Maya. some significant but temporary changes with Olivia Within the Experience team, the graphic design Hall, Board Chairperson, stepping down from her role was changed from a single FTE to a 50/50 role for five months and taking on the role of job share arrangement, bringing Sarah Jones into Interim CEO. During this period, Deputy Chair the team to support the Museum’s established Emma Thompson took on the role of Board Chair designer Matt Frost. Shelley Doherty, the part-time and Darren Mark became the Deputy Chair. Marketing and Communications Developer, was bid The Collections Team saw several staff changes farewell as she moved to full-time work elsewhere this year with the introduction of Moya Montgomery and her role was recast into the newly created role taking up the Social History Curator role in of Engagement Leader. This amended role has December 2018 and Hamuera Robb (Ngāti Kuia strategic oversight of the Front of House team as and Ngāti Koata) appointed as the inaugural Kaitiaki well as responsibility for marketing, sponsorship Taonga Māori. Shae Trewin, former registrar at and communications. Natalie Gilberd, who has Museum of Transport and Technology Auckland extensive experience in marketing, communications, (MOTAT) and NZ Maritime Museum, became the events, media management and sponsorship, took new Collections Leader in April 2019, replacing up the role in June 2019. Meredith Rimmer who had been with the Museum since 2010. This year the Museum also celebrated Curator of Archives and Research Helen Pannett’s 10 years of service. Changes to the Front of House team included Team Leader of Customer Service Julie Adam leaving the Museum to return to Canada. Hannah Dell has been appointed as Engagement Coordinator to oversee the Front of House team and assist the new Engagement Leader in further advancing the Museum shop, and other public facing aspects of the Museum. Casual Visitor Host Alex Moore also headed off overseas while Public Programmes Coordinator Maya Carmody left Nelson to take up a role at the Wellington Museum of City and Sea. Kaitiaki Taonga Māori, Hamuera Robb
4 Tasman Bays Heritage Trust COLLECTIONS Inventory of the collection has progressed with completion targets achieved in the Archive, Social History and Taonga Māori collections. Inventory of all 19th century publications and maps are now complete and ready for review and rationalisation. The Kaitiaki Taonga Māori documented a number of taonga tūturu (registered artefacts), partly identified material, and taonga of significant cultural importance. The Social History curator completed inventory of a substantial portion Curator of Photography, Darryl Gallagher of domestic technology and textiles as well implementing improvements to the documentation of hazards. The new collections policy continued to guide acquisition activity with over 88 new acquisitions, highlights of which include:
• Objects from Pussy Riot’s memorable March 14th performance in Nelson, which was organised by local fans to promote freedom of speech. Objects donated include a balaclava used by lead singer Kiryl Masheka and a sign gifted to the group by a Nelson fan. Tatsiana Chypsanava, Digital Media Technician • A wedding dress made with French marquisette fabric that came from a crinoline skirt, which was brought to Nelson on the Fifeshire in 1842 by Nelson’s first lawyer John Poynter. Years later the fabric was passed down to his granddaughter Irene Small, and used to make the dress she wore in Nelson on her wedding day on 26 July 1921.
• A scrapbook from the Nelson Netball Association, which is a record of the Association’s history from the 1940s up Balaclava donated from Pussy Riot’s Concert to the early 2000s. In February 2019, due to the ongoing failure of the ventilation and air conditioning system in the main Cool Store, its contents were transferred to a secondary cooling store. Funding was made available to repair the existing cooling system and to upgrade the dehumidification capacity of the unit. Work on the unit commenced in June and collection objects are expected to be moved back by August 2019.
Nelson Provincial Museum Regional Gallery
Tasman Bays Heritage Trust 5 Photowall in the exhibition A Century of Saying Cheese, Heritage Photography Rediscovered
EXHIBITIONS The Museum hosted a number of highly successful exhibitions throughout this year, with the internationally touring blockbuster Permian Monsters: Life Before Dinosaurs generating record numbers and resulting in the Museum’s highest visitation month since records began. The Museum was also in the unique position to be the first New Zealand venue to host the Photobooth in A Century of Saying Cheese most recent Wildlife Photographer of the Year exhibition. This was brought in directly from the Natural History Museum in London and its mix of stunning photography combined with a strong sustainability message proved to resonate with audiences of all ages and backgrounds. This exhibition was juxtaposed with Buller’s Birds: The Art of Keulemans and Buchanan, toured by Te Papa, providing a perspective into how different wildlife documentation was in the past. A number of self-produced exhibitions of various scale were also shown, including A Century of Night at the Museum in Life Before Dinosaurs Saying Cheese, which showcased the Museum’s UNESCO (United Nations Educational, Scientific and Cultural Organization) recognised collection of glass plate photographs. This exhibition also won the prestigious “Exhibition Excellence: Social History” award at the 2019 Service IQ New Zealand Museum Awards. Other smaller self-developed exhibitions were Trailblazers and It All Comes Back to Thread that both featured a selection of objects from the Museum’s collection and loaned pieces from the community.
Screenprinting Workshop
6 Tasman Bays Heritage Trust ONLINE VISITATIONS INCREASE 6.1% 27.96% MUSEUM WEBSITE TO THE COLLECTIONS UNIQUE VIEWS ONLINE PORTAL
Visitors enjoyed Life Before Dinosaurs: 2,564 3,614 Permian Monsters Exhibition OUR FACEBOOK FOLLOWERS BASE HAS GROWN BY 41% OUTREACH This year saw extensive collaboration with other hui with staff from Motueka, Murchison and museums, libraries and community groups in Golden Bay Museums as well as Founders Park, Nelson and Tasman. This included a number of Isel House and Broadgreen House. Although smaller exhibitions and pop-up displays, delivered three regional hui were targeted in the SOI, there throughout the region, a full rework of the was little support for more than two by attending earthquake display at Murchison Museum to mark participants. As a result, further hui were replaced the 90th anniversary of the event, involvement in by actionable outcomes including providing images the Tapawera Armistice celebrations, and photo- to Murchison Museum, advising Broadgreen House boards, which were compiled and displayed at a on photographing collections, and hosting staff dementia care facility for residents to enjoy. Staff from Golden Bay Museum to learn more about members were also contributors to the events and collections’ care and object management. activities of local Suffrage 125 commemorations The museum hosted Mike Dickison for three weeks as well as participants in the Nelson Heritage at Isel Park Research Facility as part of his year-long Festival, with four themed floor talks delivered by Wikipedia-funded outreach programme to promote our curators in the Museum. digital engagement and open access to collections. There were floor talks on bird related taonga as In that time, Mike met with other regional museums, part of the Buller’s Birds exhibition programme, galleries and libraries, and gave two public talks on presentations to NMIT te reo Māori classes using Wikipedia to make regional collections more and presentations on the taonga collection at visible and accessible to the public. The almost Richmond Library. Taonga pūoro were frequently three-hour programme at Richmond Library was sought for outreach activities, including teaching at attended by more than 15 people from various NMIT, in-house workshops and the Matariki dawn libraries and museums in the Nelson Tasman region ceremony in June 2019. Photography floor talks and left a lasting impression on attendees of the were delivered as part of the A Century of Saying power of Wikipedia and other digital research tools. Cheese exhibition and on photograph preservation Increased activity and engagement on the at the Elma Turner Library. The collections Museum’s digital and social media channels team also hosted visitors from a broad range of mirror the Museum’s advancement, with the institutions including family history researchers, website seeing a 6.1% increase in traffic (unique a team from WINZ on professional development, page views) compared to 2017/18, and visitation members of the Nelson Rock and Mineral Club to the collections online portal rising by 27.96%. and collections staff from Motueka, Marlborough, The Museum’s social media follower base grew Golden Bay and Gisborne museums. significantly, with Facebook followers increasing by In March 2019, the Museum coordinated a regional 41% (from 2,564 to 3,614).
Tasman Bays Heritage Trust 7 EDUCATION It was another good year for the Education Team, who taught 6,084 children from throughout the region, with visits from the following schools: Nelson - St Joseph’s School, Auckland Point School, Victory Primary School, Nelson Central School, Nelson College for Girls, Nelson College Preparatory School, Nelson College For Girls Preparatory School, Clifton Terrace School, Stoke School, Hampden Street School, Nelson Intermediate School, Nelson Christian Academy, Hira School, and Nayland Primary School. Tasman - Brooklyn School, Henley School, Waimea College, Ngatimoti School, Mapua School, Wakefield School, Richmond School, Dovedale School, Ranzau School, Tapawera Area School, Tasman School, Hope School, Brightwater School, Riwaka School, St Paul’s School, Upper Moutere School, Parklands School, Takaka Primary School, Whenua Iti Outdoors, Tasman Home School, and Lower Moutere School. Outside the region - Greymouth High School and the Correspondence School. Harakeke weaving workshop The education team began sending out pre-visit information specific to each school, syndicate or class scheduled to visit the Museum. This was extremely well received by teachers who found it enabled them to teach to the concepts prior and following their Museum visits. A curriculum leader event was held during the year to explain how the Museum could support student learning and to share the newly designed education programmes created to match the exhibitions on offer. Evaluation of visits by both teachers and students are now undertaken electronically and an Night at the Museum in Life Before Dinosaurs impressive 99% satisfaction rate was achieved. The electronic records provide a wealth of information that is used to ensure programmes are delivered to meet the needs of all classes. 99%
TEACHER & STUDENT SATISFACTION RATE Children visit Life Before Dinosaurs exhibition
8 Tasman Bays Heritage Trust Limelight Picture Show - Heritage photography remixed and projected onto the museum during Nelson Arts Festival
EVENTS FINANCIAL All of our exhibitions and activities are underpinned The financial position of the Trust remains strong, by a vibrant and diverse public programme of with net assets in excess of $19 million. During the expert talks and special events, with the Museum year being reported on, excluding finance costs establishing itself as a provider of attractive associated with Council loans, the Trust reported holiday programmes for children that are themed a small deficit of $6,211. This differs from the to current exhibitions, such as screen printing budget, which estimated a nearly $9,000 surplus. classes and other craft activities The main reason for the variance is the additional depreciation on Isel Park Research Facility which Children’s events and activities attracted nearly had its useful life shortened following last year’s 1,000 participants, floor talks and activities for independent valuation. Without this adjustment adults over 600 attendees, and special sessions the Museum would have achieved a surplus of for people with disabilities 69 participants. The approximately $30,000. Matariki Dawn Ceremony, held in conjunction with Nelson City Council and local taonga puoro We are thankful for all the donations and grants players, attracted nearly 70 participants to the received, including a donation from Sargood Museum at dawn, and taonga puoro evening Foundation, a bequest from the late Barbara workshops through-out the year an additional 20 Morrison as well as in-kind support from Nelson regular attendees. City Council, Bowater Hyundai, Mediaworks, Powersigns, BlueBerryIT, GoMedia and Nelson Pine RETAIL Industries. In-store shop sales fell just short of $100,000 with online shop sales contributing an additional FOCUS ON LOCAL $6,000. This continues the upwards trajectory in retail sales since major changes were implemented in 2017. An online retail presence was launched during the year and, due to a positive response, will be expanded as time goes on. The Museum shop continues to focus on local artists with over 40% of our suppliers based in Nelson Tasman.
Tasman Bays Heritage Trust 9 Harakeke weaving workshop
TE TAI AO KOMITI IN ACKNOWLEDGEMENT The Te Tai Ao Komiti is an iwi advisory committee Special thanks to our joint shareholders, that meets quarterly and is shared with The Suter Tasman District and Nelson City Councils, as Art Gallery. The Komiti has representation from the well as all the individuals, organisations and following iwi: Ngāti Tama, Te Ātiawa, Ngāti Kuia, groups who have supported the Museum to Ngāti Koata, Ngāti Toarangatira and Ngāti Rārua, meet our purpose: and advises and guides the Museum on matters pertaining to tikanga and taonga Māori. This To care for, strengthen and make includes Matariki celebrations, research requests, widely accessible the taonga and event protocols, care of taonga, access to taonga and applications of taonga tuturu. heritage collections of Nelson Tasman; The Trust is grateful to the Komiti for its guidance and to create unforgettable experiences and support – ngā mihi nui ki a koutou. that stimulate awareness, celebrate diversity, excite action and entertain.
We look forward to another year serving the residents and visitors of Nelson Tasman.
Olivia Hall, Tasman Bays Heritage Trust Chair
Trailblazers: Educating Women in Nelson, Suffrage 125 Lucinda Blackley-Jimson, Chief Executive
10 Tasman Bays Heritage Trust KIDS’ NIGHT AT THE MUSEUM SURVEY QUOTES
“Everything was great from walking “Loved that it was open for the kids! in the door, the lady at reception There are a lot of places now that was very good, the guides Maya and frown upon kids so you have handled Hannah we’re excellent. We all had this very well, as without the next a awesome time and the goodie bags generation learning what’s the point are fantastic A great big thank you of history... Charging the kids & not to everyone involved, you’re doing a the adults is brilliant thank you, as great job... Thank you.” actually a family event for us.”
“Hard to say it was all excellent! The “Patient and informative guides who ladies were lovely (love the way they were so good with the children. The dressed up), wonderful engaging interactive activities were great and activities, lots of interaction, the the hour duration was perfect. Not fossil hunting was my daughters too long before the children got antsy, favourite, the certificate was a great but not too short either. The goodie idea, and couldn’t believe more bags were a real hit! Thank you for goodies at the end!” a fantastic event.”
VISITOR BOOK QUOTES “Fabulous to see the Wildlife Exhibition. Stunning photographs and great to have in Nelson.” Tim Cuff, Nelson
“Marvelous overview of Nelson, complemented by the real life hosts who are charming and informative.” Sue Corkill, Horowhenua
“It’s like coming out of a movie you loved! It’s hard to get back to the world.” Anonymous
Tasman Bays Heritage Trust 11 “Kids loved the novelty factor of EXHIBITIONS being there late, in dim lighting EXHIBITIONS DELIVERED with torches. Personally I liked AT THE the very informative, warm and 6 MUSEUM DISPLAYS likeable guides you had working. DELIVERED They did a fantastic job.” 16 OFF SITE
SHOP SALES TREND
90% 120,000 OF GLASS PLATE 100,000 NEGATIVES ARE AVAILABLE ONLINE 80,000 60,000
SHOP SALES - $ SALES SHOP 40,000
20,000
0
2016/17 2017/18 2018/19 YEAR UNESCO INSCRIPTION
1 OF 27 NEW ZEALAND COLLECTIONS RECOGNISED BY THE UNITED NATIONS
12 Tasman Bays Heritage Trust TASMAN BAYS HERITAGE TRUST FINANCIAL STATEMENTS AND PERFORMANCE INFORMATION FOR THE YEAR ENDED 30 JUNE 2019
Tasman Bays Heritage Trust 13
ENTITY INFORMATION FOR THE YEAR ENDING 30 JUNE 2019 Entity Information for the Year Ending 30 June 2019 TASMAN BAYS HERITAGE TRUST
Legal Name Tasman Bays Heritage Trust (The Trust)
Type of Entity and Legal Basis The Trust is incorporated in New Zealand under the Charitable Trusts Act 1957. The Trust is controlled by Nelson City Council and Tasman District Council and is a council-controlled organisation as defined in section 6 of the Local Government Act 2002.
The Trust’s Purpose or Mission The Trust’s aim is to foster, promote and celebrate a sense of history and awareness of the importance of the Nelson and Tasman region’s heritage and identity and the relationship of the Tangata Whenua as kaitiaki of taonga Māori within the rohe of Te Tau Ihu. We connect yesterday, today and tomorrow for the benefit of our visitors, our iwi and our communities, using our collections as the inspiration for our work.
Structure of the Trust’s Operations, including Governance Arrangements The Trust comprises of a Board of six Trustees who oversee the governance of the Trust, and a Chief Executive who is responsible for the day-to-day operations of the Trust and reporting to the Trustees. There are 29 Staff (17 FTE) and 11 volunteers who support the Chief Executive in delivering the Trust’s objectives. The Trustees are appointed by the Appointments Committee which includes representatives from Nelson City Council, Tasman District Council and local Iwi.
Main Sources of the Trusts Cash and Resources Operating grants received from Nelson City Council and Tasman District Council are the primary sources of funding to the Trust.
14 Tasman Bays Heritage Trust
STATEMENT OF FINANCIAL PERFORMANCE
STATEMENT OF FINANCIALFOR THE YEAR PERFORMANCE ENDED 30 FOR JUNE THE 20 YEAR19 ENDING 30 JUNE 2019
TASMAN BAYS HERITAGE TRUST
Actual Budget Actual Note 2019 2019 2018 Revenue Council funding 1 1,797,034 1,791,333 1,778,408 Central government funding 67,470 110,195 110,195 119,672 Interest 20,892 11,000 12,560 Sales and adimissions 227,342 147,317 195,728 Other revenue 2 58,742 100,400 92,965
Total revenue 2,214,205 2,160,245 2,199,333
Expenses Advertising and marketing costs 35,855 30,000 26,635 Cost of Sales 60,870 35,000 49,502
Employee related costs 1,111,566 1,142,222 1,054,661
Depreciation on property, plant and equipment 8 357,479 321,704 317,198
Property costs 179,189 171,879 167,010 Other expenses 4 475,457 450,521 453,555
Total expenses 2,220,416 2,151,326 2,068,561
Operating surplus/(deficit) (6,211) 8,919 130,772
Finance costs 3 51,489 54,616 129,051 Fair value (gain)/loss on the Council Loan 12 260,306 -
Surplus/(deficit) for the year (318,006) (45,699) 1,721
The accompanying notes form part of these financial statements.
Tasman Bays Heritage Trust 15
STATEMENT OF FINANCIAL POSITION AS AT 30 JUNE 2019 STATEMENT OF FINANCIAL POSITION TASMANAS AT 30 BAYS JUNE HERITAGE 2019 TRUST
Actual Actual Note 2019 2018
Assets Current assets Bank accounts and cash 5 11,310 372,906 Debtors and prepayments 6 75,526 23,384
Inventory 26,672 19,508 Investments 7 271,927 409,165 Total current assets 385,435 824,963
Non-current assets Property, plant and equipment 8 20,693,941 20,200,049
Total non-current assets 20,693,941 20,200,049
Total assets 21,079,376 21,025,012
Liabilities Current liabilities Bank overdraft (revolve credit facility) 5 265,689
Creditors and accrued expenses 9 66,286 72,391
Employee costs payable 10 96,710 94,229 Unused grants with conditions 11 1,245 1,245 Loans 12 200,000 200,000 Total current liabilities 629,930 367,865
Non-current liabilities Loans 12 1,084,591 974,284
Total non-current liabilities 1,084,591 974,284
Total liabilities 1,714,521 1,342,149
Net Assets 19,364,855 19,682,863
Trust equity Accumulated surpluses 13 14,419,555 14,737,563 Revaluation reserve 13 4,945,300 4,945,300
Total equity attributable to the Trust 19,364,855 19,682,863
Authorised for Issue on Behalf of the Trust by:
______O Hall - Chairperson L Blackley-Jimson - Chief Executive
Date: ______Date: ______
The accompanying notes form part of these financial statements.
16 Tasman Bays Heritage Trust
STATEMENT OFSTATEMENT CASH FLOWS OF FORCASH THE FLOWS YEAR ENDED 30 JUNE 2019 FOR THETASMAN YEAR ENDED BAYS HERITAGE 30 JUNE TRUST 2019
Actual Actual 2019 2018
Cash flows from operating activities Receipts of council funding 1,794,734 1,778,408 Receipts of central government funding 90,313 119,672 Interest receipts 22,027 13,877 Reciepts from sales and admissions 227,342 195,728 Receipts from other revenue 66,112 98,899 Payments to suppliers and employees (1,916,878) (1,734,509) Interest paid (1,488) (57) Goods and services tax (net) 4,686 (4,186)
Net cash flow from operating activities 286,848 458,832
Cash flows from investing and financing activities Receipts from sale of investments 409,165 417,271 Cash from financing activities 265,689 Payments to acquire property, plant and equipment (851,371) (70,727) Payments to acquire investments (271,927) (409,165) Repayment of loans (200,000) (200,000) Net cash flow from investing and financing activities (648,444) (262,621)
Net (decrease)/increase in cash for the year (361,596) 196,211
Add opening bank accounts and cash 372,906 176,695
Closing bank accounts and cash 11,310 372,906
The accompanying notes form part of these financial statements.
Tasman Bays Heritage Trust 17
STATEMENTSTATEMENT OF ACCOUNTING OF ACCOUNTING POLICIES FOR POLICIES THE YEAR ENDED 30 JUNE 2019 FOR THE YEAR ENDED 30 JUNE 2019 TASMAN BAYS HERITAGE TRUST
BASIS OF PREPARATION
The Board has elected to apply PBE SFR-A (PS) Public Benefit Entity Simple Format Reporting – Accrual (Public Sector) on the basis that the Trust does not have public accountability (as defined) and whilst expenses have exceeded $2 million for two consecutive years the Board has applied the exemption to continue reporting on a Tier 3 basis in this financial year. We will report on the Tier 2 basis for the next financial year.
All transactions in the financial statements are reported using the accrual basis of accounting.
The financial statements are presented in New Zealand dollars and all values are rounded to the nearest dollar. The functional currency of the Trust is New Zealand dollars.
The financial statements are prepared on the assumption that the Trust will continue to operate in the foreseeable future.
GOODS AND SERVICES TAX
The Trust is registered for GST. All amounts in the financial statements are recorded exclusive of GST, except for debtors and creditors, which are stated inclusive of GST.
SIGNIFICANT ACCOUNTING POLICIES
Revenue
Grants Council, government, and non-government grants are recognised as revenue when the funding is received unless there is an obligation to return the funds if conditions of the grant are not met (“use or return condition”). If there is such an obligation, the grant is initially recorded as a liability and recognised as revenue when conditions of the grant are satisfied.
Sale of goods Revenue from the sale of goods is recognised when the goods are sold to the customer.
Donated Assets Revenue from donated assets is recognised upon receipt of the asset if the asset has a useful life of 12 months or more, and the value of the asset is readily obtainable and significant. Significant donated assets that are difficult to value such as heritage assets have not been recorded
Interest revenue Interest revenue is recorded as it is earned during the year.
Admissions income Admissions income is recorded as it is earned during the year.
Employee related costs
Wages, salaries, and annual leave are recorded as an expense as staff provide services and become entitled to wages, salaries, and leave entitlements.
Performance payments are recorded when the employee is notified that the payment has been granted.
Superannuation contributions are recorded as an expense as staff provide services.
Advertising, marketing, administration and overhead costs
These are expensed when the related good or service has been received.
Finance Costs
Finance costs are recognised using the effective interest method.
18 Tasman Bays Heritage Trust STATEMENT OF ACCOUNTING POLICIES TASMAN BAYS HERITAGE TRUST
Bank accounts and cash
Bank accounts and cash comprise cash on hand, cheque or savings accounts, and deposits held at call with banks.
Bank overdrafts are presented as a current liability in the statement of financial position.
Debtors
Debtors are initially recorded at the amount owed. When it is likely the amount owed (or some portion) will not be collected, a provision for impairment is recognised and the loss is recorded as a bad debt expense.
Inventory
Inventory is initially recorded at cost. Goods held for sale are subsequently measured at the lower of cost and their selling price.
Investments
Investments comprise investments in term deposits with banks.
Deposits with banks are initially recorded at the amount paid. If it appears that the carrying amount of the investment will not be recovered, it is written down to the expected recoverable amount.
Property, plant, and equipment
Land is measured at fair value, and buildings are measured at fair value less accumulated depreciation. Exhibits and collection assets are measures at cost less impairment losses. All other assets classed are measured at cost less accumulated depreciation and impairment losses.
Donated assets are recognised upon receipt of the asset if the asset has a useful life of 12 months or more, and the current value of the asset is readily obtainable and significant. Significant donated assets for which current values are not readily obtainable are not recognised.
Additions The cost of an item of property, plant and equipment is recognised as an asset if, and only if, it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably.
In most instances, an item of property, plant and equipment is recognised at its cost. Where an asset is acquired at no cost, or for a nominal cost, it is recognised at fair value when control over the asset is obtained.
Disposals Gains and losses on disposals are determined by comparing the proceeds with the carrying amount of the asset. Gains and losses on disposals are included in the statement of financial performance.
Subsequent costs Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future economic benefits or service potential associated with the item will flow to the Trust and the cost of the item can be measured reliably.
Depreciation Depreciation is provided on a straight-line basis on all property, plant and equipment at rates that will write off the cost of the assets to their estimated residual values over their useful lives. Land has not been depreciated. The useful lives and associated depreciation rates of major classes of assets have been estimated as follows:
Office furniture and equipment 5-12 years (10% - 20%) Exhibitions fitout 3-14 years ( 7% - 33.3%) Plant and equipment 2-14 years ( 7% - 50%) Buildings 4-69 years (1.5% -25%)
The useful life of an asset is reviewed, and adjusted if applicable, at each financial year-end.
Exhibits and collection assets are very long lived and the Trust endeavours to maintain them in perpetuity. The residual value of these assets remains high relative to their gross carrying value. Given these matters, depreciation accounting is not applied on the grounds of materiality on the basis that depreciation, if any, is minimal. The Trustees review collection
Tasman Bays Heritage Trust 19
STATEMENT OF ACCOUNTING POLICIES TASMAN BAYS HERITAGE TRUST
and exhibit assets each balance date and should any impairment be identified the write down is recognised immediately through the statement of financial performance.
Revaluation The Trust revalues its land and buildings to fair value every three years or more frequently if it has been determined that there is a material difference to their carrying value. Land and buildings have been revalued at 30 June 2018.
Creditors and accrued expenses
Creditors and accrued expenses are measured at the amount owed.
Employee costs payable
A liability for employee costs payable is recognised when an employee has earned the entitlement.
These include salaries and wages accrued up to balance date and annual leave earned but not yet taken at balance date.
Income tax
As a registered charitable trust, the Trust is therefore exempt from income tax.
Budget figures
The budget figures are those approved by the Trustees at the beginning of the year in the statement of intent. The budget figures have been prepared in accordance with Tier 3 standards, using accounting policies that are consistent with those adopted by the Trust for the preparation of the financial statements.
Tier 2 PBE Accounting Standards applied
In preparing these financial statements the Trust has applied a provision of the Tier 2 PBR Accounting Standards in place of a requirement of PBE SFR-A (PS), this Accounting Standard is as follows:
PROPERTY, PLANT, AND EQUIPMENT
Revaluation – PBE IPSAS 17
Land and buildings are revalued with sufficient regularity to ensure that their carrying amount does not differ materially from fair value and at least every three years.
LOANS
Fair Value – PBE IPSAS 29 and PBE IPSAS 28
Loans are recognised at their fair value.
Loans are classified as current liabilities unless the Trust has an unconditional right to defer settlement of the liability for at least 12 months after balance date or if the loans are not expected to be settled within 12 months of balance date.
CHANGES IN ACCOUNTING POLICIES
The financial statements are prepared using the PBE SFR-A (PS) standard. There have been no changes in accounting policies during the year.
20 Tasman Bays Heritage Trust
NOTES TO THE FINANCIAL STATEMENTS NOTES TO THE FINANCIALFOR THE YEAR STATEMENTS ENDED 30FOR JUNE THE 201YEAR9 ENDED 30 JUNE 2019
TASMAN BAYS HERITAGE TRUST 1 Council funding
Actual Actual 2019 2018
Grants – Nelson City Council 935,674 932,581 Grants – Tasman District Council 861,360 845,827 Total council funding 1,797,034 1,778,408
2 Other revenue
Actual Actual 2019 2018
Donations 17,904 8,881 Grants 5,280 52,800 Other Revenue 35,557 31,284
Total other revenue 58,741 92,965
The Trust is grateful for all donations and charitable grants. During the year donations include a bequest of $4,000 from the late Barbara Morrison and in-kind support from Bowater Hyundai, BlueberryIT, Nelson City Council, Mediaworks, Powersigns, GoMedia and Nelson Pine. A $5,000 grant was received from Sargood Foundation. Donated assets include non-cash gifts to the museum collection; these are given at fair value. Other revenue includes rental on retail space and car park rental.
3 Finance costs
Actual Actual 2019 2018
Interest related to Nelson City Council and Tasman District Council loans* 50,001 128,994 Westpac Bank 1,488 57 Total finance costs 51,489 129,051
* For further information on the loan refer to Note 13.
Tasman Bays Heritage Trust 21
NOTES TO THE FINANCIAL STATEMENTS TASMAN BAYS HERITAGE TRUST
4 Other expenses
Actual Actual 2019 2018
Exhibition expenses 136,840 102,220 Audit fees for financial statement audit 22,600 22,400 Other 316,017 328,935
Total other expenses 475,457 453,555
5 Bank accounts and cash
Actual Actual 2019 2018
Cash on hand 1,029 963
Westpac cheque account 10,219 61,975 Westpac call account 62 309,968 Total bank accounts and cash 11,310 372,906 And Net bank accounts and cash for the purposes of the statement of cash flows
Actual Actual 2019 2018
Westpac Revolve Credit Faciliy (265.689) -
The Westpac revolve facilty is for a maximum of $600,000 for a term of three years and is interest only at 5.09% The Facility is secured by an all existing and future securities (including guarantees).
6 Debtors and prepayments
Actual Actual 2019 2018
Gross debtors 37,923 20,962 Less provision for impairment - -
Net debtors 37,923 20,962 Prepayments 37,603 2,422
Total debtors 75,526 23,384
7 Investments
Actual Actual 2019 2018
Current portion Term deposits 271,927 409,165
Total investments 271,927 409,165
22 Tasman Bays Heritage Trust
NOTES TO THE FINANCIAL STATEMENTS TASMAN BAYS HERITAGE TRUST
8 Property, plant, and equipment
Land and Plant and Exhibition Office Furn Exhibition Total Buildings Equipment Fit-Out and and Equipment Collection s Cost Balance at 1 July 2017 9,789,000 1,090,761 337,858 292,991 10,435,211 21,945,821 Additions 47,501 19,753 4,157 3,459 74,870 Disposals (1,253) (1,253) Revaluation (203,501) (203,501)
Balance at 30 June 2018 9,633,000 1,109,261 342,015 296,450 10,435,211 21,815,937
Balance at 1 July 2018 9,633,000 1,109,261 342,015 296,450 10,435,211 21,815,937 Additions 840,467 6,293 4,611 - 851,371
Disposals - - -
Balance at 30 June 2019 10,473,467 1,115,554 342,015 301,061 10,435,211 22,667,308
Accumulated depreciation Balance at 1 July 2017 471,620 1,019,092 280,413 237,857 - 2,008,982 Charge for the year 237,419 42,172 24,078 13,529 - 317,198 Disposals (1,253) (1,253) Revaluation (709,039) (709,039)
Balance at 30 June 2018 - 1,060,011 304,491 251,386 - 1,615,888
Balance at 1 July 2018 - 1,060,011 304,491 251,386 - 1,615,888 Depreciation expenses 293,078 25,885 25,348 13,168 357,479 Disposals -
Balance at 30 June 2019 293,078- 1,085,896 329,839 264,554 - 1,973,367
Carrying amounts At 1 July 2017 9,317,380 71,669 57,445 55,134 10,435,211 19,936,839 At 30 June and 1 July 2018 9,633,000 49,250 37,524 45,064 10,435,211 20,200,049 At 30 June 2019 10,180,389 29,658 12,176 36,507 10,435,211 20,693,941
The most recent valuation of land and buildings was performed by an independent registered valuer, I McKeage FNZIV, FPINZ of TelferYoung (Nelson) Limited. The valuation is effective as at 30 June 2018. Land at 270 Trafalgar Street Nelson is valued at fair value using the market comparison approach to compare sales of industrial and commercial land for the assessment of the land value. The analysis of land values has been compared on an area and depth table basis. Land at Hilliard Street Stoke Nelson is valued at fair value using the market comparison approach to compare sales of residential, industrial and commercial land for the assessment of the land value. A base land value has been adopted to apply a lessee’s interest factor reflecting the 4.5 year remaining lease term. Buildings at 270 Trafalgar Street Nelson are valued at fair value using the depreciated replacement cost approach to establish the estimated current cost to reinstate the building, together with an allowance for indirect costs such as building costs and developers profit and fees, to provide a total replacement cost. An allowance for physical depreciation is then deducted based upon the age and remaining useful life of the buildings and fitout components. No optimisation has been applied as no surplus design or capacity. Land at Church St purchase during the year is at cost.
Tasman Bays Heritage Trust 23
NOTES TO THE FINANCIAL STATEMENTS TASMAN BAYS HERITAGE TRUST
Buildings at Hilliard Street Stoke Nelson are valued at fair value using the depreciated replacement cost approach to establish the estimated current cost to reinstate the building, together with an allowance for indirect costs such as building costs and developers profit and fees, to provide a total replacement cost. An allowance for physical depreciation is then deducted based upon the age and remaining useful life of the buildings and fitout components. Optimisation has been applied to exclude the western mezzanine from the valuation. The Trust has not recognised collection assets donated where the value of the assets is not readily available.
9 Creditors and accrued expenses
Actual Actual 2019 2018
Creditors 43,686 49,991 Accrued expenses 22,600 22,400
Total creditors and accrued expenses 66,286 72,391
10 Employee costs payable
Actual Actual 2019 2018
Accrued salaries and wages 43,653 43,472 Annual leave 53,057 50,757
Total employee costs payable 96,710 94,229
11 Unused grants with conditions
Actual Actual 2019 2018
Grants 1,245 1,245 Total unused grants with conditions 1,245 1,245
12 Loans
Actual Actual 2019 2018
Current Loans from Nelson City Council and Tasman District Council 200,000 200,000
Total current loans 200,000 200,000
Non-current Loans from Nelson City Council and Tasman District Council 1,084,591 974,284
Total non-current loans 1,084,591 974,284
Loans from Nelson City Council and Tasman District Council The Trust’s loan from Tasman District Council with a face value of $725,000 (2018 - $825,000) is issued at a nil interest rate. There are no loan covenants attached to the loan. The Trust’s loan from Nelson City Council with a face value of $725,000 (2018 - $825,000) is issued at a nil interest rate. There are no loan covenants attached to the loan. The Trust has entered into a loan arrangement with the Nelson City Council and Tasman District Council for their respective loans.
24 Tasman Bays Heritage Trust
NOTES TO THE FINANCIAL STATEMENTS TASMAN BAYS HERITAGE TRUST
The loan repayments have been reviewed with effect 1 July 2019 and the Trust will repay the amount of $100,000 to each council at the end of each year until the loans are repaid in full. As the loans are at nil interest these are discounted to their fair value upon receipt.
Security The loans from Nelson City Council and Tasman District Council are unsecured. Fair values of non-current loans
The fair values of non-current loans are $1,084,591 (2018 - $974,284).
The fair values of the Council loans are based on cash flows discounted using a rate based on the borrowing rate of 4.05%. There has been a fair value adjustment this financial year of $260,306 (2018 Nil) based on the change in repayment terms and interest rate (2018 4.50%). The carrying amounts of loans repayable within one year approximate their fair value.
13 Equity
Actual Actu8l 2019 2017
Land and building revaluation reserve Opening balance 4,945,300 4,439,776 Revaluation gains 505,524 Balance at 30 June 4,945,300 4,945,300
Accumulated surpluses Balance at 1 July 14,737,563 14,735,842 Surplus/(deficit) for the year (318,008) 1,721 Balance at 30 June 14,419,555 14,737,563
14 Commitments and operating leases
Actual Actual 2019 2018
Commitments Capital expenditure contracted for at balance date but not yet incurred for 49,210 - property, plant and equipment
Operating leases as lessee The future aggregate minimum lease payments to be paid under non-cancellable operating leases are as follows:
Actual Actual 2019 2018
Not later than one year 14,346 5,232 Later than one year and not later than five years 32.298 4,410
46,644 9,642
These contracts are for Hewlett Packard Ltd (computers) Technology Holdings Limited (eftpos terminals), Konica Minolta (photocopiers) and Nelson City Council (land). There are no restrictions placed on the Trust by any of its leasing arrangements.
15 Contingencies
Contingent liability The Trust has no contingent liabilities (2018 – nil). Contingent assets The Trust has no contingent assets (2018 - nil).
Tasman Bays Heritage Trust 25
NOTES TO THE FINANCIAL STATEMENTS TASMAN BAYS HERITAGE TRUST
16 Related party transactions
The Trust was settled by Nelson City Council and Tasman District Council and receives a significant amount of operating grants from the Councils to deliver its objectives as specified in the Trust deed. Nelson City Council and Tasman District Council are the ultimate controlling parties of the Trust.
The following non arms length transactions were carried out during the year: Nelson City Council contributed $935,674 (2018 - $935,581) and Tasman District Council contributed $859,360 (2018 - $845,827) towards the operating funding of the Trust.
There were no material outstanding balances at balance date. There were no other material related party transactions during the year. No provision has been required, nor any expense recognised for impairment of receivables from related parties (2018 $nil).
The following transactions are not arms length
The Trust has a loan with Nelson City Council for a fair value of $642,294 (2018 $587,142). The Trust has a loan with Tasman District Council for a fair value of $642,294 (2018 $587,142). Refer to note 13 for additional details.
Other related party transactions: In 2010, the Trust entered into a lease agreement with Tasman District Council. Tasman District Council pays the lease for Elms Street and the Trust pays for all other ongoing property expenses.
Key Management Personnel Compensation Key Management Personnel includes the Trustees, the Chief Executive Officer, and the Board Secretary. Actual Actual 2019 2018
Salaries and other short term employee benefits 201,471 187,095
17 Trustee fees
Actual Actual 2019 2018
Chris Bowater 9,718 9,564 Liz Richards 9,718 9,564 Olivia Hall (Chairperson to 17 February 2019) 9,265 14,347 Darren Mark 9,718 9,565 Emma Thompson (interim Chairperson from 17 February 2019) 11,488 9,565 Derek Shaw 9,718 9,564
Total Trustee’s fees 59,625 62,169
18 Events after the balance sheet date
There were no significant events after the balance sheet date.
26 Tasman Bays Heritage Trust
NOTES TO THE FINANCIAL STATEMENTS TASMAN BAYS HERITAGE TRUST
19 Significant variances to budget
Actual Budget Actual 2019 2019 2018
Sales and admissions 227,342 147,317 195,728
Other revenue 58,742 100,400 92,965
Cost of Sales 60,870 35,000 49,502
Due to a record turnout for the internationally touring blockbuster Permian Monsters: Life Before Dinosaurs, sales and admissions incomes saw a 16% increase on 2018 sales, and a 54% increase on a conservative 2019 budget.
Other revenue fell by 37% against 2018 and 41% against 2019 budget due to reduction in value of grants applied for.
Cost of Sales increased 23% on 2018 and 74% on 2019 budget, reflecting the investment in exhibition merchandise for sale, to complement the exhibtions in the year.
20 Performance Information
Tasman Bays Heritage Trust 27 PERFORMANCE INFORMATION FOR THE YEAR ENDED 30 JUNE 2019
TASMAN BAYS HERITAGE TRUST
STRATEGIC ACHIEVED ACTIVITIES TO MEET MEASURES STATUS GOAL THROUGH MEASURES
Robust Project plan including Project Plan including timeline and budget Achieved planning, timeline and budget presented to Councils in October 2017. 1. budgeting completed by December Business case titled Tasman Bays Heritage To plan for and and project 2018 Trust Nelson Provincial Museum The begin to execute management ARC: Archive Research Collections Facility a capital works submitted to Councils in Aug 2018. This project which included an indicative budget. will safely and appropriately Identifying, Fundraising plan in place Fundraising plan titled Capital Campaign Not house and care canvassing by March 2019 Fundraising Strategy presented and adopted Achieved for the Nelson and securing by the Board in July 2019. Tasman regional funding sources heritage collection Identifying Location secured by Purchase of land completed in May 2019. Achieved and securing June 2019 optimum location
Securing 20% of funding secured 21% funding secured in Nelson City Council Achieved support of key by December 2020 Long Term Plan. stakeholders
Secure support of our Both Nelson City Council and Tasman Due June Stakeholders by June District Council are supportive of the project 2020 2020 in principle.
Major contractors Due March retained by March 2021. 2021
Plan for and begin to execute a capital works project which will safely and appropriately house and care for the Nelson Tasman regional heritage collection.
28 Tasman Bays Heritage Trust Aligning the New visual identity and Needs alignment with the capital works Not Museum’s brand assets delivered programme. To be completed in the achieved
2. brand with and implemented by 2019/2020 financial year. To become a the Visitor June 2019 must-see visitor Experience destination and be recognised Attracting Initiate the development Co-developed Tupuna Photograph Achieved as integral to the traditionally of at least one exhibition Screening with mana whenua, development Nelson Tasman under- co-developed with mana completed by June 2019, and event in experience represented whenua iwi by June 2019 August 2019. visitors
Improving the Regional Gallery Planning for staged content refresh and Due June Regional Gallery refreshed by June 2020 object changes underway as well as 2020 experience maintenance and improvements.
Developing Concept and business CDC aligned with capital works plan and Achieved a hands-on case for Discovery activities. Children’s Centre aligned with Discovery capital works plan Centre
Share the Develop a significant Successfully produced and delivered the Achieved internationally exhibition based on award winning “A Century of Saying Cheese” significant, the Tyree Collection by exhibition which opened 17 August 2018. UNESCO December 2018 inscribed Tyree Studio Make a touring Touring exhibition complete, scheduled to Achieved Photographic exhibition based on this exhibit at Golden Bay Museum in Dec 2019. Collection/ collection available to Glass Plate the district museums by collection with June 2019 a wide audience
Consolidating Achieve target visitation Total visitation of 71,960 is made up of: Achieved and attaining of 60,000 across all 63,160 Museum visitors visitation venues by June 2019 targets 6,124 Education students
1,268 Education adults
370 Research Facility visitors
1,038 Community outreach
Achieve annual Ministry 6,124 visitors as part of our Ministry of Achieved of Education visitation Education programmes. target of 5,500
Increasing An average of 25% Over 40% of retail products sourced from Achieved profiles of local of retail products are local producers. craftspeople designed or made in and artisans Nelson Tasman over the next three years
Tasman Bays Heritage Trust 29 Securing 20% of funding secured 21% of funding secured through Nelson City Achieved funding for the for the capital works Council Long Term Plan inclusion. 3. capital works project by December To establish project 2020 (preliminary and maintain costing $14 million) sustainable funding streams Secure Councils Funding secured in Nelson City Council Not commitment to funding Long Term Plan and noted in the Tasman achieved the project in the next District Council Long Term Plan. review of the Long Term Plan (LTP), 2021
Specialist fund-raising Funds Development Advisor appointed in Achieved resource secured by July 2018. December 2018
Growing A minimum of $45,000 $15,280 raised in-kind and in cash. Not operational raised from sponsorship achieved revenue and grants annually
A minimum of $20,000 No sponsorship specific to touring Not raised in sponsorship for exhibitions received in 2018/2019 year. achieved touring exhibitions
Retail sales amount to $99,128 in sales during the year being Achieved $75,000 annually reported on.
On-line store in operation Online store in operation, delivering 5% of all Achieved by December 2018 retail sales.
LEOTC contract renewed LEOTC funding contract not received Not from Ministry of Education until after the achieved 2018/2019 year end.
Providing At least one exhibition Installed ‘Trailblazers’ exhibition at Motueka Achieved content and toured to district District Museum. 4. support for museums annually Produced and installed EQ exhibition refresh Tasman district To actively at Murchison Museum in June 2019. support and museums collaborate with Multiple smaller-scale exhibitions delivered Nelson Tasman throughout Nelson Tasman. cultural heritage Organise hui with district Organised hui on 12.3.19 at Isel Park Achieved organisations museums to decide Research facility. priorities for support
30 Tasman Bays Heritage Trust Providing Continue organising Only one regional hui held during the year in Not advice, three regional hui for review. However, the Museum responded to achieved guidance and Nelson Tasman regional specific support requests from Murchison mentoring to museums and galleries Museum, Broadgreen House and Golden smaller GLAM annually Bay Museum. (Galleries, Continue to work with Delivered Wikipedia GLAM workshop in Achieved Libraries, National Services June 2019. Archives and Te Paerangi to host Museums) at least one regional organisations in workshop per year Nelson Tasman
Collaborating Collaborative projects Multiple pop-up exhibitions delivered Achieved with other delivered with two in collaboration with Nelson Tasman Nelson Tasman Nelson Tasman organisations including Richmond Library institutions and organisations annually, and Tasman Rest Homes. organisations including at least one Collaboration with Murchison Museum for district museum in the earthquake exhibition redevelopment Tasman which opened in June 2019.
Actively Acquire objects which Over 88 new acquisitions acquired including Achieved collecting have strong connection a number that directly relate to the history 5. objects which and relevance to the of the Nelson Tasman region. To continue to are strongly Nelson Tasman region develop a strong related to the Collection which history and is relevant to cultural story and valued by of Nelson Nelson Tasman Tasman, as per communities the Collections Policy
Identifying Identify objects which no Koiwi Tangata identified within the Achieved objects which longer fit our Collection collection which no longer fit the Collection do not fit our policy and offer them Policy. These were offered to the iwi via the Collections to the most appropriate Te Tai Ao Komiti and are awaiting iwi advice Policy organisation, whānau and agreement as to deaccession. or individual for their continued care.
Provide access Facilitate at least ten Floor talks on Buller’s Birds to Museum Achieved for our visitors tailored experiences visitors, pakohe to NMIT te reo Māori to connect annually students, Taonga at Richmond Library. with and study Taonga puoro interactions facilitated the physical for three specific outreach activities, Collection photography as part of A Century of Saying Cheese exhibition and photographic preservation at Elma Turner Library.
The Museum also facilitated access and hosted the following groups: family history researchers, WINZ staff, Nelson Rock and Mineral Club, and staff from Motueka, Marlborough, Golden Bay and Gisborne museums.
Tasman Bays Heritage Trust 31 Preparing Audit three Collection Archives, Social History and Taonga Achieved Collection for storerooms in Isel Māori and Regional Gallery collections 6. relocation Storage building audited prior to June 2019. This includes To provide ensuring their computerised records and inventory. appropriate care Collection contents for the regional have computerised Collection and records and have been to prepare it for inventoried in the last six relocation to a years (1 January 2012 – fit-for-purpose current) by June 2019 storage facility
Increasing Increase number of 40,042 new records were made available Achieved quantity Collection object records online, this is an increase of 316% on the 7. of publicly available online by 15% previous year (12,681 new records). To improve access available annually records to the Museum’s Increase number of Glass Over 39,000 new glass plate negatives Achieved Collection using Plate Negative records added. digital technology available online by 15,500 by June 2019
Feasibility study into Completed and considered by the CEO in Achieved using Creative Commons May 2019. Paper amended and presented to licenses completed and the Board in July 2019. considered by June 2019
Implement at least 3 ‘Limelight’ photographic projection played in Achieved outreach projects in Trafalgar St as part of Nelson Arts Festival. Nelson Tasman region Digital imagery from collection part of involving digital images Murchison EQ display. from the Collection Imagery from digital collection utilised in Tasman Rest Homes outreach work.
Establish at least one Ran an Instagram competition as part of Achieved additional storytelling Permian Monsters activity. format on the Museum’s “Celebrating our Collection” heritage photo digital channels by June campaign on social media (Instagram and 2019 Facebook) with weekly posts attracting high engagement over the last 6 months.
Provide appropriate care for the regional Collection and to prepare it for relocation to a fit-for-purpose storage facility.
32 Tasman Bays Heritage Trust Having robust KPIs set for all staff by All staff had KPIs set with them prior to end Not performance September 2018 and of December 2018. achieved 8. and recognition assessed annually To foster a great systems in team culture and place be a desirable Providing a Monthly Health and Healthy and Safety meetings held in the Not museum for which healthy and Safety meetings to months of July, October, September, achieved to work safe work monitor health and November 2018 and January, March, April, environment safety of staff and May and June in 2019. volunteers
Team wellbeing survey Team wellbeing survey not undertaken in Not for staff and volunteers the year in review. achieved undertaken annually
Fostering a Support services EAP services available for all staff. Achieved high-performing provided for employees. team Quarterly team-building Multiple morning teas and monthly staff Achieved activities lunches held.
Professional Professional development plans put in place Achieved development plan in at time of KPI setting. place for each staff member annually
The strategic goals are set and agreed to during the Statement of Intent process undertaken with Councils each year. Therefore, the only comparative information reported on is the visitation numbers and retail sales, which are reported against prior years within the CEO / Chair report.
Nelson Provincial Museum foyer and shop
Tasman Bays Heritage Trust 33
Independent Auditor’s Report
To the readers of Tasman Bays Heritage Trust’s Trust financial statements and performance information for the year ended 30 June 2019
The Auditor-General is the auditor of Tasman Bays Heritage Trust (the Trust). The Auditor-General has appointed me, Jacques Coetzee, using the staff and resources of Audit New Zealand, to carry out the audit of the financial statements and the performance information of the Trust, on his behalf.
Opinion
We have audited:
the financial statements of the Trust on pages 14 to 27, that comprise the statement of financial position as at 30 June 2019, the statement of financial performance and statement of cash flows for the year ended on that date and the notes to the financial statements that include accounting policies and other explanatory information; and
the performance information of the Trust on pages 28 to 33.
In our opinion:
the financial statements of the Trust on pages 14 to 27:
present fairly, in all material respects:
its financial position as at 30 June 2019; and
its financial performance and cash flows for the year then ended; and
comply with generally accepted accounting practice in New Zealand in accordance with the Public Benefit Entity Simple Format Reporting – Accrual (Public Sector) Standard; and
the performance information of the Trust on pages 28 to 33 presents fairly, in all material respects, the Trust’s actual performance compared against the performance targets and other measures by which performance was judged in relation to the Trust’s objectives for the year ended 30 June 2019.
Our audit was completed on 27 September 2019. This is the date at which our opinion is expressed.
The basis for our opinion is explained below. In addition, we outline the responsibilities of the Board of Trustees and our responsibilities relating to the financial statements and the performance information, we comment on other information, and we explain our independence.
34 Tasman Bays Heritage Trust INDEPENDANT AUDITOR’S REPORT TASMAN BAYS HERITAGE TRUST
Basis for our opinion
We carried out our audit in accordance with the Auditor-General’s Auditing Standards, which incorporate the Professional and Ethical Standards and the International Standards on Auditing (New Zealand) issued by the New Zealand Auditing and Assurance Standards Board. Our responsibilities under those standards are further described in the Responsibilities of the auditor section of our report.
We have fulfilled our responsibilities in accordance with the Auditor-General’s Auditing Standards.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Responsibilities of the Board of Trustees for the financial statements and the performance information
The Board of Trustees are responsible for the preparation and fair presentation of financial statements for the Trust that comply with generally accepted accounting practice in New Zealand. The Board of Trustees are also responsible for preparing the performance information for the Trust.
The Board of Trustees are responsible for such internal control as they determine is necessary to enable them to prepare financial statements and performance information that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements and the performance information, the Board of Trustees are responsible on behalf of the Trust for assessing the Trust’s ability to continue as a going concern. The Board of Trustees are also responsible for disclosing, as applicable, matters related to going concern and using the going concern basis of accounting, unless the Board of Trustees intends to liquidate the Trust or to cease operations, or have no realistic alternative but to do so.
The Board of Trustees’ responsibilities arise from the Local Government Act 2002 and clause 12 of the Trust Deed.
Responsibilities of the auditor for the audit of the financial statements and the performance information
Our objectives are to obtain reasonable assurance about whether the financial statements and the performance information, as a whole, are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion.
Reasonable assurance is a high level of assurance, but is not a guarantee that an audit carried out in accordance with the Auditor-General’s Auditing Standards will always detect a material misstatement when it exists. Misstatements are differences or omissions of amounts or disclosures, and can arise from fraud or error. Misstatements are considered material if, individually or in the aggregate, they could reasonably be expected to influence the decisions of readers, taken on the basis of these financial statements and the performance information.
Tasman Bays Heritage Trust 35 INDEPENDANT AUDITOR’S REPORT TASMAN BAYS HERITAGE TRUST
For the budget information reported in the financial statements and the performance information, our procedures were limited to checking that the information agreed to the Trust’s statement of intent.
We did not evaluate the security and controls over the electronic publication of the financial statements and the performance information.
As part of an audit in accordance with the Auditor-General’s Auditing Standards, we exercise professional judgement and maintain professional scepticism throughout the audit. Also:
We identify and assess the risks of material misstatement of the financial statements and the performance information, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
We obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Trust’s internal control.
We evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the Board of Trustees.
We evaluate the appropriateness of the reported performance information within the Trust’s framework for reporting its performance.
We conclude on the appropriateness of the use of the going concern basis of accounting by the Board of Trustees and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Trust’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements and the performance information or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Trust to cease to continue as a going concern.
We evaluate the overall presentation, structure and content of the financial statements and the performance information, including the disclosures, and whether the financial statements and the performance information represent the underlying transactions and events in a manner that achieves fair presentation.
We communicate with the Board of Trustees regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
Our responsibilities arise from the Public Audit Act 2001.
36 Tasman Bays Heritage Trust Other information
The Board of Trustees are responsible for the other information. The other information comprises the information included on pages 2 to 13, but does not include the financial statements and the performance information, and our auditor’s report thereon.
Our opinion on the financial statements and the performance information does not cover the other information and we do not express any form of audit opinion or assurance conclusion thereon.
In connection with our audit of the financial statements and the performance information, our responsibility is to read the other information. In doing so, we consider whether the other information is materially inconsistent with the financial statements and the performance information or our knowledge obtained in the audit, or otherwise appears to be materially misstated. If, based on our work, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
Independence
We are independent of the Trust in accordance with the independence requirements of the Auditor-General’s Auditing Standards, which incorporate the independence requirements of Professional and Ethical Standard 1 (Revised): Code of Ethics for Assurance Practitioners, issued by the New Zealand Auditing and Assurance Standards Board.
Other than the audit, we have no relationship with, or interests in, the Trust.
Jacques Coetzee Audit New Zealand On behalf of the Auditor-General Wellington, New Zealand THE NELSON PROVINCIAL MUSEUM IS PROUDLY SUPPORTED BY
SPONSORS OF THE GLASS PLATE NEGATIVE CONSERVATION & DIGITISATION
The Nelson Provincial Museum Pupuri Taonga o Te Tai Ao 270 Trafalgar Street Nelson, New Zealand Tel. +64 3 548 9588 | [email protected]
38 Tasman Bays Heritage Trust