Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 1
MONROE COUNTY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES OCTOBER 20, 2020
I. CALL TO ORDER
The Monroe County Board of Commissioners held a regular meeting in the Board of Commissioners Chambers in the City of Monroe on Tuesday, October 20, 2020. Chairman Lievens called the meeting to order at 6:00 p.m.
II. ROLL CALL
Roll call by Deputy Clerk, Lisa Sanders, as follows:
PRESENT ABSENT David Hoffman Jerry Oley (left at 6:45 p.m.) Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner
A quorum being present, the Board proceeded to conduct business.
III. PLEDGE OF ALLEGIANCE Commissioner Swartout led the Pledge of Allegiance.
IV. OPENING PRAYER Deputy Clerk, Lisa Sanders led the Opening Prayer.
V. APPROVAL OF AGENDA Motion by Commissioner Hoffman, supported by Commissioner Oley to approve the October 20, 2020 agenda, as presented.
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner
Motion carried.
Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 2
VI. APPROVAL OF MINUTES (10/06/2020 Regular Meeting Minutes) Motion by Commissioner Jondro, supported by Commissioner Moore to approve the minutes of the October 6, 2020 Regular Meeting as presented and waive the reading thereof.
Voice vote taken. Motion carried.
VII. PUBLIC COMMENT—None
VIII. RESOLUTIONS, SPECIAL TRIBUTES & PRESENTATIONS 1. Presentation by Ms. Florence Buchanan, Chairperson, Monroe County Bicycle and Pedestrian Advisory Panel of the Panel’s Annual Report. • 13 members • Regular meetings each month which are well attended • Projects o Monroe Loop Trail o 100 Mile Bicycle Route/SEMCOG Equity Transportation Planning Grant • Wish List o M-50—Bicycle pavement markings on the shoulder have faded— MDOT to investigate o Memorial Highway—signage and pavement markings o 275 Trail—is there an alternative and better connection o Dunbar to Jones Ave.—Potential SEMCOG traffic study o North Dixie—Regional Connector Route to Iron Belle o Summit/Bay Creek/Lakeside—Regional Connector Route to Toledo • Communications o SEMCOG Presentations o Walk, Bike, Save campaign on MPACT o Spring Event-possible community ride o Monroe County Parks and Rec Commission o Bike Safety Education-Helmets, Lights, Driver 3-Foot Rule o Collaborate with Local Biking and Waling Groups
IX. FINANCE MATTERS 1. Approval of the 10/21/2020 Accounts Payable Current Claims Report in the amount of $803,360.49
Motion by Commissioner Hoffman, seconded by Commissioner Jondro to accept the 10/07/2020 Accounts Payable Current Claims Report for $803,360.49.
Roll call by Clerk as follows: Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 3
AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner
Motion carried.
2. Letter dated October 14, 2020 from Ms. Kay Sisung, Monroe County Treasurer transmitting the Cash and Investment Report for the quarter ending September 30, 2020.
Ms. Sisung discussed the report.
Motion by Commissioner Hoffman, seconded by Commissioner Jondro to accept the Cash and Investment Report for the quarter ending September 30, 2020 and place it on file.
Voice vote taken. Motion carried.
3. Update on the 2021-2022 Recommended budget by Mr. Michael Bosanac, Administrator/Chief Financial Officer. What took place since 9/29/2020: • Closed Session w/Board=labor agreement framework • Goals & Strategy to achieve the goals over time • Final meetings with departments • Another round of budget review/revisions & minor edits to various line items • Verification of final tax revenue figures and any corresponding adjustments were made • Double checking and Balancing of all funds; expenditures = revenues • Drafting of the General Appropriations Act-Budget Resolution • 2021 Budget: as of 10/16/2020: o Revenues: $47,000,433- Expenditures: $46,866,906 = $133,537 = Surplus o This amount will move to General Fund Contingency as an offsetting expenditure to balance the fund. Contingency =$333,294 o 2021 Budget: Balanced as required by PA 2; small projected surplus. Does not include the phased-in wage adjustment plan • 2022 Budget as of 10/16/2020: o Revenues: $47,470,215-Expenditures: $48,046,622 = $576,407 = Shortfall Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 4
o 2022 Budget: Given the market wage adjustments that will implemented, the budget will continue to change once details calculated. • Question on Budget Resolution for Board Direction, Section 8: • Personnel Compensation & Staffing Policy • The revisions made in May of this year are working okay. • Would like to continue into 2021: o Replace position so long as budgeted, covered in current year budget net of any prior employee payoff; with concurrence of operating Department and Administration o If new position or change that is outside of department budget; to Operations Committee for consideration & recommendation to full Board o Any department reorganizations resulting in position changes or grade changes; to Operations Committee for consideration & recommendation to full Board o All replacement position costs still verified by Finance and HR prior to authorization to back fill vacant position
X. CONSENT AGENDA 1. Approval of Non-Claims a. Check Register dated 10/9/2020 in the amount of $323,540.62 b. Check Register dated 10/16/2020 in the amount of $590,382.41
Motion by Commissioner Oley, seconded by Commissioner Asper to approve the Consent Agenda as presented.
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner
Motion carried.
XI. COMMUNICATIONS Board Action: 1. Letter dated October 14, 2020 from Hon. Jack Vitale, Presiding Judge, Monroe County Mental Health Recovery Court, requesting approval to accept an operational grant Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 5
award in the amount of $185,000.00 from the State Court Administrative Office for the grant period October 1, 2020 through September 30, 2021 with a general fund contribution of $22,947.00 to cover specialized, random drug testing and overtime wages and fringes for one probation officer assigned to the MCMHRC; an additional appropriation of $4,896.00 in 2020 and $18,051.00 to be included in the 2021 budget.
Chairman Lievens read the request into the record.
Motion by Commissioner Moore, seconded by Commissioner Swartout to accept and place on file the communication and approve the operational grant award $185,000 from the State Court Administrative Office for the grant period October 1, 2020 through September 30, 2021 with a general fund contribution of $22,947.00 to cover specialized, random drug testing and overtime wages and fringes for one probation officer assigned to the MCMHRC with an additional appropriation of $4,896.00 and $18,051.00 to be included in the 2021 budget and authorized the Finance Department to amend the budget to recognize the grant revenue and expenditures.
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner
Motion carried.
2. Letter dated October 15, 2020 from Hon. Michael Brown, Presiding Judge, Monroe County Veterans Treatment Court, requesting approval to accept an operational grant award in the amount of $28,000.00 from the State Court Administrative Office for the grant period October 1, 2020 through September 30, 2021 with a general fund contribution of $13,946.00 to cover operational expenses of the MCVTC, such as electronic monitoring devices and drug testing; an additional appropriation of $3,493.00 in 2020 and $10,453.00 to be included in the 2021 budget.
Motion by Commissioner Jondro, seconded by Commissioner Hoffman to accept and place on file the communication and approve the operational grant award $28,000.00 from the State Court Administrative Office for the grant period October 1, 2020 through September 30, 2021 with a general fund contribution general fund contribution of $13,946.00 to cover operational expenses of the MCVTC, such as electronic monitoring devices and drug testing with an additional appropriation of $3,493.00 in 2020 and $10,453.00 to be included in the 2021 budget and authorized the Finance Department to amend the budget to recognize the grant revenue and expenditures.
Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 6
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner
Motion carried.
Commissioner Oley asked if item # 4 could be voted on before item #3 because he needed to leave at 6:45 p.m. for another meeting. Permission granted and Commissioner Oley was excused at 6:45 p.m.
3. Letter dated October 14, 2020 from Mr. Michael Woolford, Monroe County Equalization Director, along with County Apportionment Report representing the Grand Levy for 2020 in the amount of $235,715,366.43 and recommending the Board adopt the report.
Mr. Woolford explained the report.
Motion by Commissioner Turner, seconded by Commissioner Swartout to accept the communication, place it on file and approve the 2020 Monroe County Apportionment Report and the Grand Levy in the amount of $235,715,366.43.
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN David Hoffman Jason Turner Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens
Motion carried.
4. Letter dated October 12, 2020 from Mr. Michael Bosanac, Administrator/Chief Financial Officer recommending the compensation for elected non-judicial officials for 2021 and 2022 along with supporting resolutions.
Chairman Lievens read each request into the record.
Motion by Commissioner Swartout, seconded by Commissioner Moore to accept the communication, place on it file, approve, and adopt the Resolution approving compensation amounts for elected non-judicial officials for 2021 and 2022. Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 7
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner
Motion carried.
Motion by Commissioner Moore, seconded by Commissioner Asper to accept the communication, place it on file, approve, and adopt the Resolution approving compensation amounts for elected County Commissioners for 2021 and 2022.
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN Mark Brant David Swartout David Hoffman Dawn Asper Greg Moore, Jr. Jerry Oley George Jondro Henry Lievens Jason Turner
Motion carried.
Motion by Commissioner Brant, seconded by Commissioner Hoffman to accept the communication, place it on file, approve, and adopt the Resolution approving compensation amounts for appointed County Road Commissioners for 2021 and 2022.
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN David Hoffman Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens Jason Turner
Motion carried.
5. Appointments/Reappointments of Board/Commission members. A. Monroe County Library System Board Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 8
i. Letter dated September 15, 2020 from Ms. Nancy Bellaire, Director, Monroe County Library System requesting the reappointment of Ms. Catharine Calder for a term commencing January 1, 2021 and ending December 31, 2025. ii. Monroe County Library System Board Roster
Chairman Lievens read the request into the record.
Motion by Commissioner Jondro, seconded by Commissioner Hoffman to accept the communication, place it on file and approve the reappointment of Ms. Catharine Calder to the Monroe County Library System Board for a term commencing January 1, 2021 and ending December 31, 2025.
Voice vote taken. Motion carried.
B. Monroe County Economic Development Corporation i. Letter dated September 22, 2020 from Mr. Tracy Oberleiter, Chairman, Monroe County Economic Development Corporation requesting the reappointment of Mr. Barry Buschmann, Mr. Mike Baker and Mr. Timothy Janssen, each for a six (6) year term commencing January 1, 2021 and ending December 31, 2026. ii. Monroe County Economic Development Corporation Roster
Chairman Lievens read the request into the record.
Motion by Commissioner Asper, seconded by Commissioner Moore to accept the communication, place it on file and approve the reappointment of Mr. Barry Buschmann, Mr. Mike Baker and Mr. Timothy Janssen, to the Monroe County Economic Development Corporation, each for a six (6) year term commencing January 1, 2021 and ending December 31, 2026.
Voice vote taken. Motion carried.
XII. PUBLIC HEARINGS—None
XIII. OLD BUSINESS 1. Consideration of appointment to the Monroe County Board of Road Commissioners for two (2) terms of office commencing January 1, 2021 through December 31, 2026.
Motion by Commissioner Moore, seconded by Commissioner Hoffman to confirm the Board’s decision regarding interviewing all applicants who submitted applications for the appointments and determine the date of the interview to be November 17, 2020 and direct staff to prepare and schedule the interviews.
Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 9
Roll call by Clerk as follows:
AYE NAY EXCUSED ABSTAIN David Hoffman Jason Turner Jerry Oley Mark Brant David Swartout Dawn Asper Greg Moore, Jr. George Jondro Henry Lievens
Motion carried.
2. Update on Fire Dispatching Ms. Donna Kuti, Central Dispatch Director updated the Board as follows: • RFP regarding Consulting Services for Monroe County Fire Paging was issued and the proposals were due on October 16. The proposals are currently being reviewed and once a decision is made, the Board will be updated. • The CAD subcommittee continues to meet and there are some Fire agencies that are interested in obtaining Mobile CAD. Zuercher was contacted for pricing and the pricing information has been forwarded to the Fire agencies. One clarification regarding pricing for configuration is being pursued with Zuercher. • A recommendation will be presented at the next 9-1-1 Board meeting regarding Fire Department representation on the 9-1-1 Board.
3. Update on County Response to COVID-19 Pandemic Emergency A. Public Health Mr. Michael Bosanac gave an overview of the Health Department’s role and response to the COVID-19 Pandemic Emergency in the absence of Ms. Kim Comerzan. • As of today, 1648 confirmed positive cases; 887 female & 761 male • Positivity rate of confirmed cases as of October 16, 2020 (latest data) is 4.2% with an average of 14.5 new cases per day. Monroe County is in the Medium Risk category, which is 3-7% positivity rate. • Working closely with the school superintendents • 20-29 age group has the largest percentage of cases with 18% of the total amount of cases. Mostly mild illness. • GIS has the school cases on the website dashboard and it’s very well received by schools • Monroe Regional Promedica Hospital is preparing for a possible surge of cases going into the winter months.
B. Jail & Law Enforcement Operations Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 10
Major Troy Goodnough, Jail Administrator, Monroe County Sheriff’s Office updated the Board on the precautions being taken for both staff and inmates at the Main Jail and Dormitory. • All available resources are being used to mitigate exposure in both the jail and dorm • Road Patrol is seeing an increase in calls for behavioral health challenges with 7-10 calls a day • Population in the jail is going up and this poses a problem as we have to quarantine everyone for 14 days • Skinning on the dorm is ahead of schedule. MAG is the best contractor Sprung has worked with
C. County Operations Mr. Michael Bosanac, Administrator/Chief Financial Officer discussed County’s response to the COVID-19 Pandemic. • Ms. Comerzan issued a follow up email with respect to engaging in good practices to mitigate exposure. Public Health Orders are being followed currently. HR is working with Labor Counsel regarding updating Preparedness & Response plan • Jury selection has been taking place in the Board Chambers, which is why “Jury” signs are on the dais. • 1 employee tested positive for Covid and everyone has responded appropriately. This person had limited contact with others. We are working with Public Health and HR. That employee is quarantined and contact tracing has begun • No changes in operations as far as practices and protocols for employee safety
XIV. NEW BUSINESS—None
XV. PUBLIC COMMENT—Mr. Dale DeSloover—Referenced Mr. Woolford’s presentation. Not all of the money from the state goes to all of the schools. The ISD is funded differently than MPS and Jefferson and it takes the hit because of the way it is funded. Not all schools are made whole due to DTE decision.
XVI. ANNOUNCEMENTS—Commissioner Asper attended an event in Berlin Township in which the Berlin Township Historical Society unveiled a historical marker regarding prohibition and rum-runners. Glad to see historical markers going up. Would like to see Monroe County be a destination and not just a pass through on the way to Toledo and Detroit. Really appreciate the volunteers in Monroe County.
XVII. MEMBERS TIME Monroe County Board of Commissioners Regular Meeting Minutes October 20, 2020 Page 11
Commissioner Moore— Go check out the GIS mapping system that just launched. It’s a very cool tool. I did show a video of it on Facebook and had 3 realtors reach out to me and they said they already looked at it and are using it for business development deals. It’s been a long time coming under Mike’s supervision and obviously the BDC’s supervision. If you type in “GIS mapping in Monroe County” in Google it will come up. I think that’s just one more thing that we are doing positive for economic development in Monroe County. Spoke to an Investigative Reporter today from Washington D.C. who is aware of the good work Monroe County is doing in the jail regarding mental health. Kudos to Major Goodnough.
Mr. Bosanac added that the Assessors have a GIS tool that we would like to bring to the Board to show you at a future meeting.
Commissioner Swartout-It was great to see everyone in person. Good presentations tonight.
Commissioner Turner—Thank Ms. Buchanan for her presentation tonight. Thank you Troy, Mike and Kay for everything that you do for the county.
Commissioner Jondro—Thanks to all the presenters.
Commissioner Asper—Thanks to Ms. Buchanan for presenting
Commissioner Hoffman—Fairgrounds got $60,000 for a facelift on the Eby cabin.
Commissioner Brant—Pass
Commissioner Oley—Excused
Commissioner Lievens—Pass
XIX. ADJOURNMENT—Motion by Commissioner Brant, seconded by Commissioner Hoffman to adjourn. With no further business to conduct, Chairman Lievens adjourned the meeting at 7:18 p.m.