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Shahdol Mp Materials Management Department

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Shahdol Mp Materials Management Department (UNDER JURISDICTION OF BILASPUR COURT ONLY) South Eastern Coalfields Limited 1 (A MINIRATNA COMPANY) (A GOVT. OF INDIA UNDERTAKING) OFFICE OF THE GENERAL MANAGER ,SOHAGPUR AREA P.O. DHANPURI-484114, DISTT- SHAHDOL M.P. MATERIALS MANAGEMENT DEPARTMENT Phone No. 07652-250242 Fax No. 07652-250882 E-mail :[email protected] NOTICE INVITING TENDER (DOMESTIC Single Tender Enquiry ) Through E -tendering Process Only TENDE R NO. SECL/ SGP/MMW/APC/SEC -I/15 -16/02 Dated 2 0.02 .2015 1. Offer is invited on-line on the website https://coalindiatenders.gov.in from OEM or from their authorized dealer against tender specific authorization in case OEM is not quoting directly as a matter of their policy. The firm must have posses Digital Signature Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of India to participate in the tender for supply of the following items: Brief Description of Item Estimated/ Earnest Money Delivery Period Indent Value (In Rs.) (In Days) (In Rs.) Supply of ABC Make 225KW, NFLP DOL Starter Spares Rs. 1 5,99 ,860 /- Rs. 31 ,997 /- 90 (As detailed in BOQ, Annex - A and TPS) Sl. No. Particulars Date Time a. MODE OF TENDER ON LINE BIDDING SYSTEM: Pl. visit Coal India Limited - e Tenders portal http://coalindiatenders.gov.in b. TYPE OF TENDER SINGLE BID c. Tender e -Publication date 20/0 2/2015 17:00 Hrs d. Document download start date 21/0 2/2015 10:00Hrs e. Start date for seeking Clarification 21/0 2/2015 10:00Hrs on -line f. Last date for seeking Clarification 23/02 /2015 17:00Hrs on -line g. Bid Submission start date 21/02 /2015 10:00Hrs h. Bid submission end date 26 /0 2/2015 15:30Hrs i. Document download end date 26 /0 2/2015 15:30Hrs j. Last date of receipt of EMD/ off - 26 /0 2/2015 15.30Hrs line payment through DD. k. Due date & time of opening of covers 26 /0 2/2015 16.00Hrs containing EMD paid offline/Exemption certificate of EMD l. Bid opening on -line 02 /0 3/2015 11.00Hrs 2 NOTE: 1. In order to submit the bid, the bidders have to get themselves registered online on the e- procurement portal of CIL http://coalindiatenders.gov.in with valid Digital Signature Certificate (DSC ) issued from any agency authorized by Controller of Certifying Authority (CCA) and which can be traced upto the chain of trust to the Root Certificate of CCA. The online Registration of the Bidders on the portal will be free of cost and one time activity only. The registration should be in the name of the bidder, whereas DSC holder may be either bidder himself or his duly authorized person . The bidders will have to accept unconditionally the online user portal agreement which contains the acceptance of all the terms and conditions of NIT including Commercial and General Terms & Conditions and other conditions, if any, along with on-line undertaking in support of the authenticity of the declarations regarding the facts,figures, information and documents furnished by the Bidder on- line in order to become an eligible bidder. No conditional bid shall be allowed /accepted. 2. The bidders, who are not eligible for EMD exemption and fail to submit the required EMD (through OFF LINE mode) as per procedure, will not be considered. The EMD payment made through off line mode by DD/Exemption certificate of EMD must be received in sealed envelope at Office of STAFF OFFICER (MM), SOUTH EASTERN COALFIELDS LIMITED, SOHAGPUR AREA P.O. DHANPURI -484114, DISTT. - SHAHDOL M.P., INDIA Sealed envelope should be super- scribed with the name and address of the tend erer, tender number & date and time & date of opening of tender, on or before the due date and time of submission of Required EMD OFF- LINE. DD may be submitted with covering letter indicating tender details and DD reference. No other documents are required to be submitted offline as all required documents are to uploaded online only. In case bidders are eligible for exemption of EMD as per EARNEST MONEY DEPOSIT Clause No. 4, bidders have to upload EMD exemption documents Online. 3. It is essential for the bidder to respond to all terms and conditions indicated in the tender available for on-line bidding. Offers which do not comply all the NIT terms & conditions may not be considered for price bid opening. 4. Please note that there is no provision to take out the list of parties downloading the tender document from the above referred web site. As such, tenderers are requested to see the website once again before due date of tender opening to ensure that they have not missed any corrigendum uploaded against the said tender after downloading the tender document. The responsibility of downloading the related corrigendum, if any, will be that of the participating bidders. 5. No separate intimation in respect of corrigendum to this NIT (if any) will be sent to tenderers who have down loaded the documents from website. Bidders have to regularly (i.e once in a day) Check websites ie, http://www.secl.gov.in or http://www.tenders.Gov.in . or http://coalindiatenders.gov.in . for corrigendum relating to concerned tender , if any 6 . The offer should be submitted (uploaded) strictly as per the terms and conditions and procedures laid down in the website of http://coalindiatenders.gov.in / tender document failing which the offer is liable for rejection. 7. Bidders should download the complete NIT including the Annexure and read carefully before filling the details and uploading the documents. 8. The bidder may seek clarification on-line within specified period. His identity will not be disclosed by the system. The department will clarify as far as possible the relevant queries of bidders . The clarifications given by the department will be visible to all the bidders intending to participate in that tender. The clarifications may be asked from the next day of e-publication of NIT. The last date for seeking clarification will be up to 15 (fifteen) days before the last date of submission of 3 bid. 9. Clauses /Paragraphs which are struck off , are not applicable for current Tender . 3. INSTRUCTIONS TO BIDDERS: The requirements for submission of the Bids On-line are indicated in the Annexure-D. for the information of the bidders 3.A All entries in the bid should be entered in on-line submission form without any ambiguity. 3.B Tender can not be accessed on-line after the DUE DATE and TIME of submission stipulated above. 3.C Any supply order issued against this tender enquiry shall be governed by the terms and conditions in supply order & subject NIT. 3.D Where terms and conditions have been offered by the supplier other than that specified in NIT, the purchase shall not be governed by such terms unless specific acceptance has been given in writing in the order by the purchaser. No deviations to the terms & conditions are allowed. 3.E SECL reserves the right to cancel the tender enquiry or extend the due date of submission / opening of off-line documents / on-line bid without assigning any reason thereof. 3.F SECL reserves the right to vary the quantity of any or all the tendered items. However, increase/ decrease in the tender quantity will be restricted to a maximum of 20%. 4. EARNEST MONEY DEPOSIT : The value of Earnest money to be deposited by the tenderer shall be as mentioned in the NIT. EMD shall be in the form of Demand Draft in favour of SOUTH EASTERN COALFIELDS LTD SOHAGPUR AREA. , payable at SBI Dhanpuri bank code 04617 Distt.- Shahdol M.P. For the unsuccessful tenderer, the Earnest money shall be refunded immediately after finalization of tender. The EMD shall be forfeited if the tenderer withdraws their offer before finalization of the tender or fails to submit the order acceptance within 15 days from the date of order. The EMD payment made through off line mode by DD must be received in sealed envelope at Office of Staff Officer (MM), SOUTH EASTERN COALFIELDS LIMITED, SOHAGPUR AREA P.O. DHANPURI, DIST. SHAHDOL, PIN - 484114 (M.P.), INDIA, Super - scribed with the name and address of the tenderer, tender number & date and time & date of opening of tender, on or before the due date and time of submission of Required EMD OFF-LINE. Tenders not submitted along with requisite EMD and are not eligible for exemption will be considered as unresponsive and will not be considered further. For successful bidders, the EMD shall be refunded after receipt of acceptance of the order along with the Security Deposit from the bidder. EXEMPTION FROM EMD/SECURITY DEPOSIT : Submission of EMD and Security Deposit is exempted in case of the following firms : 1. Any Central / State Government Organization / PSU shall be exempted towards submission of EMD/Security Deposit. 2. Firms registered with NSIC / DGS&D / Ancillary units of SECL for tendered items shall also be exempted from submission of EMD / Security Deposit against submission of valid registration certificate. Copies of DGS&D / NSIC Registration submitted by the bidders should be self attested and duly attested by Notary Public. For Exemption from EMD, Exemption Certificate as indicated above should be valid as on date of opening of part-I offer on-line, i.e. Techno – Commercial Bid 3. Overseas OEM/OPM/their Indian authorized dealers (applicable for Spares) Tenders not submitted along with requisite EMD and are not eligible for exemption will be considered as unresponsive and will not be considered further.
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