r I I
I 989
COMMITTEES CHAIRPERSON VICE-CHAIRPERSON
Architecture and Engineering Malcolm. L. Hurstell Sidney Carruth
Concessions Waldemar S. Nelson Killian L. Huger, Jr.
Capital Fund Development Jerome P. Dickhaus Arnold M. Lupin
Executive Milton F. Hilbert Thomas S. Davidson
Golf J. Garic Schoen Ronald J. Radelat I Finance Sidney Carruth Robert I. Reisfeld Horticulture and Grounds Joseph T. Sylvester Robert I. Reisfeld
Legal Frank J. Stich, Jr. Robert M. Steeg
Public Relations Killian L. Huger, Jr. Janet Larue
Tennis Earl A. Bridges, Jr. Blanche Comiskey
I I
1 989
OFFICERS
Margaret R. Read, President
Milton F. Hilbert, 1st Vice-President
Thomas S. Davidson, 2nd vice-President
Sidney Carruth, Treasurer I Robert M. Steeg, Secretary Beau L. Bassich, Executive Director
Joseph H. Buscher, General Manager
I NAMES JAN. FEB. MAR. APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC. p P 1+ P p p p p {J () V p p (J o 'p p p p p ) p p A
p J () P () ..., IE , (J ~ p p p (.I 0 p p pop ~ p p ~ £. p p J , D o
(al absent - (e) excused - (p) present - (l.a.) leave of absence 1989 COMMITTEES 8/14/89 BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION RCHITECTURE AND ENGINEERING (HILBERT) FINANCE _ alcolm L. Hurstell, Chairman Sidney Carruth, Chairman idney Carruth, Vice-Chairman Robert I. Reisfeld, Vice-Chairman Blanche Comiskey Thomas S. Davidson George D. Hopkins, Jr. Milton F. Hilbert William R. LeCorgne R. Richardson King Waldemar S. Nelson Ronald J. Radelat James S. Janssen, Advisor Margaret R. Read Robert M. Steeg CONCESSIONS (READ) Fred M. Smi th Waldemar S. Nelson, Chairman Killian L. Huger, Jr., Vice-Chairman HORTICULTURE AND GROUNDS (READ) Sidney Carruth Linda Fontenot Joseph T. Sylvester, Chairman Malcolm L. Hurstell Robert I. Reisfeld, Vice-Chairman R. Richardson King Linda Fontenot Janet Larue Jeanne Hines Frank J. Stich, Jr. Malcolm L. Hurstell Gerald E. Siefken Denis H. McDonald Donald F. Schultz, Friends' Liaison Jean O'Keefe J. Barbee Winston FUND DEVELOPMENT (DAVIDSON) Betty Bagert, Friends' Liaison Severn Doughty, Advisor Jerome P. Dickhaus, Chairman Gen Tribmle, Advisor rnOld M. Lupin, Vice-Chairman Paul Orr, Advisor Blanche Comiskey inda Fontenot LEGAL yron R. Hughey Frank J. Stich, Jr.,' Chairman J. Garic Schoen Robert M. Steeg, Vice-Chairman ' Fred M. Smi th Earl A. Bridges, Jr. Dorothy Mae Taylor Joseph T. Sylvester Peggy Wilson J. Barbee Winston Digges Morgan, Friends' Liaison Claire Stahel, Advisor PUBLIC RELATIONS (READ) Charles Snyder, Advisor Killian L. Huger, Jr., Chairman EXECUTIVE Janet Larue, Vice-Chairman Jerome P. Dickhaus Milton F. Hilbert, Chairman Byron R. Hughey Thomas S. Davidson, Vice-Chairman Denis H. McDonald Sidney Carruth, Treasurer Jean O'Keefe Margaret R. Read, President Dorothy Mae Taylor Robert M. Steeg, Secretary Peggy Wilson Frank J •.Stich, Jr., Legal Edna Gabriel, Friends' Liaison Linda Fontenot, Friends Donald H. Halsey, Advisor Donald F. Schultz, Advisor GOLF (HILBERT) Mark Romig, Advisor J. Garic Schoen, Chairman TENNIS onald J. Radelat, Vice-Chairman Earl A. Bridges, Jr., Chairman eanne Hines Blanche Comiskey, Vice-Chairman illiam R. LeCorgne Thomas S. Davidson ean O'Keefe George D. Hopkins, Jr. Gerald E. Siekfen Janet Larue ' Cary Kuhlmann, Friends' Liaison Arnold M. Lupin Joseph T. Sylvester Lynette Fried, Friends' Liaison 5:31 -\
Revised - July 18, 1989
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I BOARD OF COMMISSIONERS 1989
NAME TERM
Earl A. Bridges, Jr. (repl. W. Keener) 4 years 2nd term Milton F. Hilbert .. .. 2nd term Dr. Arnold M. Lupin I' If Ronald J. Radelat .. .. Robert I. Reisfeld .. "
Killian L. Huger, Jr. (repl. N. Curtis) 3 years Jerome P. Dickhaus " " 2nd term Malcolm L. Hurstell " " George D. Hopkins, Jr. (rep!. R. Pottharst)" " Robert M. Steeg (repl. Dan Lund) n" 2nd term
R. Richardson King (repl. R. Peyroux) 2 years Fred M. Smith " " 2nd term Peggy Read " .. 2nd term I Waldemar S. Nelson " n 2nd term Frank J. Stich, Jr. n " 2nd term
William R. LeCorgne I year 2nd term Thomas S. Davidson n " J. Garic Schoen .. n 2nd term Joseph T. Sylvester n n 2nd term J. Barbee Winston n " 2nd term
Sidney Carruth Annual - Friends 3rd term Linda Fontenot Annual - Friends 2nd term Janet Larue Annual - Friends Blanche Comiskey Mayor's Term Denis H. McDonald Governor's Term Jean O'Keefe Annual - Senate (7 ) Jeanne Hines Annual - Jeff. Par. Council (1) Cnclwm. Dorothy Mae Taylor Annual - N.O. City council (4 ) Cnclm. Peggy Wilson Annual - N.O. City Council (4 ) Gerald E. Siefken Annual - Speaker of House (7 ) I Byron R. Hughey Annual - The Chamber (1) h BOARD OF COMMISSIONERS
1 9 8 9 CITY PARK 198 9
Earl A. Bridges, Jr. Suite 4800 I 201 St. Charles Avenue (70170) 582-8270 2829 St. Anthony Street (70119) 943-0059
Mrs. Sidney Carruth 4540 Bancroft Drive (70122) 282-1340 (Friends of City Park) (Treasure r)
Mrs. Blanche Comiskey 1100 City Park Avenue (70119) 482-0008 (Mayor of N.O.)
Thomas S. Davidson 2542 Williams Blvd., Kenner (70062 ) 466-5363 (2nd Vice-President) 1333 State Street (70118 ) 891-3388
Jerome P. Dickhaus Room 2EIO, City Hall (70112) 586-4505 32 Allard Blvd. (70119 ) 486-6793
Mrs. Linda Fontenot 5610 Bellaire DI;'ive (70124 ) 482-7331 (Friends of City Park)
Milton F. Hilbert U West Imperial Dr. , Harahan (70123) 738-6773 (1st Vice-President)
Mrs. Jeanne Hines 23 Nassau Drive, Met. (70005) 833-7992 (Jefferson Parish Council)
George D. Hopkins, Jr. P. O. Box 24727 (70184 ) 282-7777 670 Robert E. Lee Blvd. (70124 ) 283-0000
llian L. Huger, Jr. 835 Union Street (70112) 581-2424 1112 State Street (70118 ) 899-7767 Byron R. Hughey Suite 200 (The Chamber) 1200 St. Charles Ave. (70130) 524-8843 I 4624 Dannee1 (70115) 891-4291
Malcolm L. Hurstell 6536 Marigny Street (70122) 288-2325
R. Richardson King P. O. Box 53433, N.O. (70153 ) 831-9616 523 Hector Ave., Met. (70005 ) 831-3364
Mrs. Janet Larue 4016 Metairie Court, Met. (70002) 831-4368 (Friends of City Park)
William R. LeCorgne Stewart Enterprises P. O. Drawer 19925, N.O. (70179) 834-1111 210 Rue St. Peter, Met. (70005) 831-1532 Dr. Arnold M. Lupin Suite 305 3715 Prytania Street (70115) 899-6361 1414 Third Street (70130 ) 524-2324
Denis H. McDonald P. O. Box 56695 (70156 ) 523-6868 ( Governor) 1300 Th ird (70130) 897-5151
Waldemar S. Nelson 1200 St. Charles Avenue (70130) 523-5281 322 Hi llary (70118) 866-3641
Mrs. Jean O'Keefe #2 Gull Street (70124 ) (Senate) 283-1524
. laId J. Radelat 4200 One Shell Square (70139 ) 581-4200 a 5912 Cleveland Place, Met. (70003) 885-8470 Mrs. Margaret R. Read City Park (70119 ) (President) 482-4888 4610 Perrier Street (70115) 895-0376 7 1989 BOARD OF COMMISSIONERS - CONTINUED
Robert I. Reisfe1d P. O. Box 23178 (70183) 733-0222 1578 Calhoun (70118) 895-6633 lilt. Garic Schoen 3827 Canal Street (70119) 482-2111 7331 Beryl (70124) 282-7294
Gerald E. Siefken 40 Killdeer (70124) 282-7842 (Speaker of House) 288-3317 Fred M. Smi th P. O. Box 50580 New Orleans, LA (70150-0580) 523-4162 4713 Morales St., Met. (70001) 888-8047
Robert M. Steeg Sui te 3201 (Secretary) 201 St. Charles Avenue (70170) 582-1199 6039 Coliseum (70118) 895-6898
Frank J. Stich, Jr. Suite 3500 201 St. Charles Avenue (70170) 582-1505 46 Versailles Blvd. (70125) 866-1331
Joseph T. Sylvester 64 Neron Place (70118) 866-6034
Cnc1wm. Dorothy Mae Taylor Room 2E09, City Hall (70112) 586-4239 (N.O. City Council) 4801 Mirabeau Ave. (70126) 282-3613
Cnc1m. Peggy Wilson Room 2E08, City Hall (70112) 586-4233 (N.O. City Council) 911 State Street (70118) 891-2953
J. Barbee Winston 30th Floor, Texaco Center 400 Poydras Street (70130) 566-1311 1300 Philip Street (70130) 523-7023 I EXECUTIVE STAFF Beau L. Bassich City Park Office (70119) 483-9364 (Executive Director) 1640 Arabella (70115) 895-3672
Joseph H. Buscher City Park Office (70119) 483-9364 (General Manager) 335 Azalea, Mandeville, LA (70448)1-626-9715
Ms. Claudette Blanchard 246 Lakeview Dr., Apt. 109 (70458)1-643-9567 (Recording Secretary) Slidell, LA 70458 (Bus.) 245-7345
Jess L. Benton City Park Office (70119) 483-9366 (Controller) Rt. 1, Box 273B, Carriere,Miss. (39426)601-799-2926
Joe W. Browd City Park Office (70119) 483-9363 (Adm. Services Asst.) 429 Virginia St. (70124) 488-6039
Mrs. Dottie Ziegler Ci ty Park Office (70119 ) 483-9364 (Executive Secretary) 809 Ponta1ba Street (70124) 482-3732
Mrs. Jo Ann Geraci City Park Office (70119) 482-4888 (Admin. Receptionist) 2003 Gallier (70117) 949-2021
Mrs. Jane Margavio City Park Office (70119) 482-4888 (Secretary) 1005 Maryland Ave., Kenner (70062) 466-2010
City Park Office (70119) 482-4888 ~p:~~:~ Projects Coord.) 1107 S. Peters, Apt. 214 (70130) 586-8969 s. Ann Spicer City Park Office (70119 ) 482-4888 I(Pub. Relations/Marketing) 312 East Livingston Place, Met. (70005 ) 835-7705 Renee' Staea City Park Office (70119) 482-4888 (Auditor) 2700 Prentiss Avenue (70122) 283-2234 8 BOARD OF COMMISSIONERS
1 9 8 9 CITY PARK 1 9 8 9 I HONORARY Gerald L. Andrus Middle South Services, P. O. Box 61000- (70161) 529-5262
Ernest A. Carrere, Jr. 28th Floor - 225 Baronne St. (70112 ) 581-6641 401 Metairie Road, Met. (70005)
Fred D. Ketchum 814 Rue Decatur, Met., LA (70005)
Harold C. Mauney 1129 Eleanore (70115 ) 891-7004
Richard A. Peneguy Room 2W23 City Hall (70112 ) 586-4216 2030 Jefferson Avenue (70115) 899-5998
G. Frank Purvis, Jr. 5501 Dayna Court (70124 ) 488-1027 Charles L. Rivet 401 Civil Courts Bldg. 421 Loyola (70112 ) 586-0321 P. O. Box 0, Destrehan, LA (70047) EMERITUS
Iwarren H. A. Backer 722 Martin Behrman - Met., LA (70005) 837-8844 7441 Canal Blvd. (70124) 288-3693
Ernest A. Carrere, Jr. 28th Floor - 225 Baronne St. (70112) 581-6641 401 Metairie Road, Met. (70005)
J. Randolph Gregson 210 Baronne St. - Suite 1151 (70112) 561-1138 2601 Camp Street (70130) 899-8619
Herbert Jahncke Rt. 8, Box 257, Covington (70433)
James S. Janssen 225 Bellaire Drive (70124) 482-5392
Fred D. Ketchum 814 Rue Decatur, Met., LA (70005)
Harold C. Mauney 1129 Eleanore St. (70115) 891-7004 Richard A. Peneguy Room 2W23 City Hall (70112) 586-4216 2030 Jefferson Avenue (70115) 899-5998
Francis A. Plough 5829 Sylvia Drive (70124) 486-4742 Charles L. Rivet 401 Civil Courts Bldg. 421 Loyola (70112) 586-0321 P. O. Box 0, Destrehan, LA (70047)
IIIEdgar V. Schafer, Jr. 112. Grenadine, Met. (70005) 837-3974 q
I
1989
BOARD OF COMMISSIONERS
OF
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NOMINATING COMMITTEE
(ELECTED FEBRUARY MEETING)
,'I , THOMAS S. DAVIDSON 2nd TERM I I MILTON F. HILBERT 1st TERM KILLIAN L. HUGER 1st TERM
FRED M. SMITH 1st TERM
ROBERT M. STEEG 1st TERM
I r If)
. :-" I
CI TY PARK BOARD MEMBER
ON THE BOARD OF 'lRUSTEES OF iRE
NEW ORLEANS MUSEUM OF ART
DATE DATE OF OF I ELECTION EXPIRATION MRS. PEGGY READ 1/1/88 12/31/90
I 1/
OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888
March 21, 1989
CITY PARK OPERATING REVENUES AND EXPENSES
Government Total % of Total Total Self-Generated City State Operating Operating Year Revenues Appropriation Appropriation Revenues Budget
1966 $ 337,165 $ 260,000 $ 43% $ 599,877 1967 385,953 305,350 44 687,839 1968 389,593 285,000 42 668,589 425,220 234,174 35 651,276 970 463,583 234,900 33 731,456 1971 594,376 236,750 28 832,198 972 624,531 240,000 27 881,951 I'"1973 661,839 240,000 26 929,049 1974 777,590 285,000 26 1,059,730 1975 849,685 293,978 26 1,133,906 1976 911,951 251,248 21 1,240,996 1977 1,136,261 345,298 23 1,434,482 1978 1,164,529 382,000 24 1,521,144 1979 1,131,266 425,624 27 1,563,605 1980 1,318,331 372,000 22 1,674,020 1981 1,348,700 372,000 500,000 39 2,220,700 1982 1,534,700 372,000 300,000 30 2,206,700 1983 1,829,100 350,000 282,000 25 2,451,100 1984 2,080,500 600,000 250,000 29 2,930,500 1985 2,377,800 350,000 254,000 20 2,981,800 1986 2,705,700 331,900 206,000 17 3,257,300 1987 3,126,800 200,000 160,000 10 3,486,800 1988 3,093,800 112,500 -0- 4 3,243,800 1989 3,305,900 -0- -0- 0 3,305,900 I fa
CITY PARK
TOTAL OPERATING BUDGET I 1987 1988 1989 Budget Budget Budget
CITY APPROPRIATION 200,000 150,000 -0-
STATE APPROPRIATION 160,000 -0- -0-
REVENUE FROM OPER. 3,L26,800 3,093,800 3,305,900
TOTAL 3,486,800 3,243,800 3,305,900
PAYROLL 1,917,WO 1,844,900 1,952,900
MAINT. SUPP. & REPAIRS 451,300 412,400 383,800
UTILITIES 149,000 187,500 194,900
FUEL 38,600 15,900 26,400
INSURANCE 320,400 432,700 208,100 I ADMINISTRATIVE EXPENSE -0- -0- 107,900 OTHER 159,000 108,800 80,000
NEW EQUIPMENT 85,500 -0- 144,800
TRANSFER TO WISNER RES. 64,050 60,950 -0-
MAJOR IMPROVEMENTS 97,450 -0- -0-
CONTINGENCY 4,250 7,400
REPAYMENT OF LOANS 135,700 176,400 199,700
TRANS. TO CITY PARK FOOD & BEV. SERVo 18,000 -0- -0- TRANSFER TO AMUSEMENT RIDES 10,000 -0- -0- TRANSFER TO "FRIENDS· BOTANICAL GARDEN 40,000 -0- -0- I TOTAL EXPENDITURES 3,486,800 3,243,800 3,305,900 • 13
I CITY PARK PARK OPERATIONS
1987 1988 1989 Budget BUdget Budget CITY APPROPRIATION 200,000 150,000 0 TRANSFER FROM RESERVE 0 STATE APPROPRIATION 160,000 0 0 HORTICULTURE 0 0 0 TOTAL 360 ,000 150,000 0
PAYROLL ITEMS 808,100 676,700 801,000 • MAINT. SUPP. & REPAIRS 146,000 130,000 130,000 UTILITIES 48,000 48,000 58,000 FUEL 18,200 12,900 18,000 INSURANCE 90,800 120,400 58,000 ADMINISTRATIVE EXPENSE 36,500 OTHER - TREE SURGERY 14,000 1,500 9,000 NEW EQUIPMENT 39,500 0 25,500 TRANSFER TO BOTANICAL GARDEN 40,000 0 0 CONTINGENCY 59,450 4,250 7 ,400
TOTAL 1,264,050 993,750 1,117,900 I NET ( 904,050) (843,750) (1,117,900) CITY PARK I GOLF BUDGET 1987 1988 1989 Budget Budget Budget
GREEN FEES 1,059,200 1,050,000 1,350,800
TRANSFER FROM RESERVE 0
LOCKERS 4,000 4,000 4,200
PRO SHOP RENTAL (1) 0 0 15,000
TOTAL 1,063,200 1,054 l 000 1,370,000
PAYROLL 562,700 584,200 727,900
MAINT. SUPP. & REPAIRS 130,000 130,000 132,000 ( 2 ) UTILITIES 38,000 50,300 57,000 I FUEL 20,000 3,000 8,200 INSURANCE 83,200 129,100 71,900
ADMINISTRATIVE EXPENSE 35,600
OTHER 2,000 2,800 o NEW EQUIPMENT (LEASE PAYMENTS) 38,000 -0- 66,000 MAJOR IMPROVEMENTS 10,000 -0- o REPAYMENT OF LOAN 14,400 21,900 18,600
TOTAL 898,300 921,300 1,117 ,200
NET 164,900 132,700 252,800
(1) Per the contract, the Golf Pro was exempt from rental payment in 1988. I (2) Due to the lease-purchase of $180,000 in equipment in 1988, maintenance expense will be reduced. /6
CITY PARK I GOLF CARTS BUDGET
1987 1988 1989
Budget Budget Budget REVENUE 627,600 614 ,000 640,000
PAYROLL 109,000 110,000 120,000 MAINT. SUPP. I< REPAIRS 65,000 50,000 45,000 ( 1) UTILITIES 24,000 28,000 30,000 INSURANCE 30,800 39,700 23,100 ADMINISTRATIVE EXPENSE -0- -0- 9,700 OTHER - TRANS. TO HENRY THOMAS 27,000 -0- -0- EQUIPMENT LOAN REPAYMENT 75,000 98,400 • ( 2 ) 76,300 LEASE PAYMENTS (3 ) -0- -0- 73 ,800 CART SHED LOAN REPAYMENT 31,300 30,400 28,700
TOTAL 362,100 356,500 406,600
NET 265 1 500 257,500 233,400
( 1 ) This total does not include $35,000 for batteries.
( 2 ) This payment will reduce the golf cart loan principal to the cash value of the fleet (i.e. $60,000).
(3) This includes $10,000 for the leasing of carts at the South Course I and $63,000 for the leasing of 175 carts effective September 1st. /0
CITY PARK I GOLF DRIVING RANGE BUDGET
1987 1988 1989 Budget Budget Budget
BUCKET SALES 370,300 398,000 430,000
PAYROLL 104,500 124,700 128,000
MAINT. SUPP. & REPAIRS 35,000 35,000 36,000
UTILITIES 10,000 11,100 13,000
FUEL 400 -0- 200
INSURANCE 41,300 63,300 37,000
ADMIN ISTRATIVE EXPENSE -0- -0- 10,100
OTHER - BALLS (1) 26,000 20,000 40,000 I NEW EQUIPMENT 3,000 -0- -0-
TOTAL 220,200 254,100 264,300
NET REVENUE 150,100 143,900 165,700
REVENUE - OLD RANGE (22,000) (22,000)
DIVIDE BY 2 128,100 121,900
TRANSFER - WISNER RES. 64,050 60,950 ( 2 ) NET TO CITY PARK 86,050 82,950
( 1) This will allow for the purchase of 80,000 balls.
(2) The entire Wisner Loan was forgiven by the City of New Orleans in 1988. I 11
CITY PARK I TENNIS BUDGET
1987 1988 1989 Budget Budget Budget COURT FEES 152,600 182,000 170,000 LOCKERS 1,650 1,400 -0- TRANSFER FROM RESERVE -0- -0- 19,500 PRO SHOP 2,250 4,000 -0-
TOTAL 156,500 187,400 170/000
PAYROLL (1) 73,000 100,200 94,200 MAINT. SUPP. & REPAIRS 20,000 20,000 16,700 UTILITIES I 10,000 17,100 17,000 FUEL -0- -0- -0- INSURANCE 23,200 32,200 12,600 ADMINISTRATIVE EXPENSE -0- -0- 10,500 OTHER -0- -0- 4,000 NEW EQUIPMENT -0- -0- -0- MAJOR IMPROVEMENTS 12 /0 00 -0- -0-
TOTAL 138,200 169,500 155,000
NET 18,300 17,900 15/000
III (1) IN 1989 "PAYROLL" EXPENSE WILL BE FOR CONTRACTUAL SERVICES. /8
I CITY PARK TENNIS PRO SHOP
1989 Budget
SALES 45,000 C.O.G.s. 27,000
GROSS PROFIT 18,000
PAYROLL 9,000 REPAIRS & MAINTENANCE 500 UTILITIES I 4,500
TOTAL EXPENSE 14,000
NET 4,000
NOTE: The Pro Shop started operation in June of 1988.
I CITY PARK I STADIUM BUDGET
1987 1988 1989 Budget Budget Budget TAD GORMLEY 50,000 41,000 38,000 PAN AMERICAN 19,500 23,700 22,000
TOTAL 69,500 64,700 60!000
PAYROLL 60,600 60,600 32,000 MAINT. SUPP. & REPAIRS 25,000 20,000 20,000 UTILITIES 10,500 21,500 15,000 I FUEL -0- -0- -0- INSURANCE 7,200 7,500 2,600 ADMINISTRATIVE EXPENSE -0- -0- 1,700 OTHER -0- -0- -0- NEW EQUIPMENT -0- -0- -0- MAJOR IMPROVEMENTS -0- -0- -0- TOTAL 103,300 109,600 71,300
NET (33 1 800) (44,900) ( 11! 30 0 )
I CITY PARK I BOATING, FISHING & BICYCLES BUDGET
1987 1988 1989 Budget Budget BUdget BOATING & FISHING 108,200 105,000 109,000 CONTRIBUTION -0- -0- -0-
TOTAL 108 ,200 105,000 109,000
PAYROLL 31 ,300 30,000 40,800 MAINT. SUPP. & REPAIRS 4,000 3,400 3,600 UTILITIES 100 800 400 FUEL -0- -0- -0- I INSURANCE 5,400 5,800 2,900 ADMIN ISTRATIVE EXPENSE -0- -0- 3,800 OTHER 5,500 4,500 5,000 NEW EQUIPMENT 5,000 -0- -0- MAJOR IMPROVEMENTS 10,000 -0- -0-
TOTAL 61,300 44,500 56,500
NET 46,900 60,500 52 1 500
I CITY PARK cJl CONCESSIONS " MISCELLANEOUS NET REVENUES " EXPENSES BUDGET
1987 1988 1989 I Budget BUdget Budget CITY PARK FOOD " BEVERAGE SERVICE 205,000 225,000 215,700
DUE FROM C.P. FOOD " BEV. -0- -0- 25,400 STORYLAND 30,000 19,100 23,700 PARK AMUSEMENT RIDES 45,000 64,000 47,100
DUE FROM C.P. AMUSEMENTS -0- -0- 50,700 BOTANICAL GARDENS -0- (55,000) 18,300 CONCESSIONS CONTRACTS 14,000 14,000 14 ,000 MARCONI MEADOW 32,000 27,900 26,000 SHELTER RENTALS 17,000 14,400 15,000 BASEBALL 31,000 22,800 22,000 INTEREST INCOME 4,000 6,000 6,000 I MISCELLANEOUS 5,000 18,500 18,000
tOTAL 383,000 356,700 481,900 DUE TO PARK - LOAN FOR CATERING CENTER 9,000 25,700 25,400 DUE TO PARK - LOAN FOR COASTER -0- -0- 50,700 MAJOR IMPROVEMENTS 6,000 -0- -0- FESTIVAL -0- -0- -0- TRANSFER TO CITY PARK FOOD" BEV. SERVICE 18,000 -0- -0- TRANSFER TO AMUSEMENT RIDES 10,000 -0- -0-
TOTAL 43 ,000 25,700 76,100
I NET 340,000 331,000 405,800 CITY PARK I STABLES
1987 1988 Budget Budget BOARDERS 228,900 186,000 LESSONS 93,800 80,000 HORSE SHOWS 15,000 36,000 OTHER 10,800 12,000
TOTAL 348,500 314,000
PAYROLL 168,600 158,500 I MAINT. SUPP. & REPAIRS 26,300 24,000 UTILITIES 8,400 10,700 FEED 64,300 53,000 SUPPLIES 20,200 15,000 INSURANCE, OFFICE SUPP. & EQUIP. 38,500 34,700 OTHER - PURCHASE OF HORSES -0- 12,000 REPAYMENT OF LOAN 6,000 -0-
TOTAL 332,300 307,900
NET REVENUES , 16,200 6,100 CITY PARK .... FOOD & BEVERAGE SERVICE
1988 1989 BUdget BUdget I REVENUE CASINO 312,500 340,000 CAROUSEL GARDENS 42,300 60,000 STADIA 78,500 60,000 SPECIAL EVENTS 70,000 70,000 GOLF CLUBHOUSE RESTAURANT 242,300 250,000 CATERING 198,000 300,000 VENDING 130,000 81,300 ICE CREAM PARLOR (SHOP) -0- 68,700 MISCELLANEOUS 32,000 16,300
TOTAL REVENUE 1,105,600 1,246,300 LESS: C.O.G.S. 405,000 422,500 GROSS PROFIT I 700,600 823,800 EXPENSES PAYROLL 281,400 336,200 REPAIRS & MAINTENANCE 19,400 40,000 UTILITIES 28,800 23,000 AUTO & TRUCK 2,200 4,800 SUPPLIES 56,900 60,000 INSURANCE 69, SOl) 16,600 ADMINISTRATIVE SUPPLIES -0- 35,000 OTHER 17 ,400 38,400
TOTAL EXPENSES 475,600 554,000 NET 225,000 269,800 LESS: CAPITAL ITEMS 54,100 ' NET AFTER CAPITAL ITEMS 215,700 CAROUSEL AMUSEMENT RIDES
1988 1989 BUdget Budget I REVENUE TRAIN $ 95,000 $162,000 OTHER RIDES 240,000 334,600 TOTAL 335,000 496 ,600 EXPENSES
PAYROLL 150,000 211,200 REPAIRS & MAINTENANCE 30,000 45,000 UTILITIES 9,000 10,000 FUEL 3,000 2,500 INSURANCE 55,000 39,800 OFFICE SUPPLIES, TICKETS, ETC. 15,000 18,500 MARKETING I 5,000 10,000 SPECIAL EVENTS -0- 15,000 PRIZES 2,000 2,500 OTHER 2,000 5,000 TOTAL 271,000 359,500
NET OPERATING REVENUE 64,000 137 ,100 CAPITAL ITEMS
DEBT SERVICE - COASTER 50,700 DEBT SERVICE - NEW RESTROOMS & CONCESSIONS BLDG. 19,100 COUNTING TURNSTYLES 9,000 CAROUSEL MAINTENANCE CONTRACT 11 ,200 TOTAL , 90,000
NET REVENUE AFTER CAPITAL EXPENDITURES $ 47 1 100 I CITY PARK STORY LAND
1988 1989 Budget BUdget REVENUE
ADMISSIONS 114,000 110,000 SALES 14,000 20,000 TOTAL 128,000 130,000
EXPENSES
PAYROLL 71,000 69,300 REPAIRS & MAINTENANCE 10,000 13 ,000 I UTILITIES 6,000 4,000 SUPPLIES 1,000 6,000 INSURANCE 2,000 2,000 OFFICE SUPPLIES 5,000 2,000 ADMINISTRATIVE EXPENSE 3,900 3,000 SPECIAL EVENTS/MARKETING 5,000 5,000 OTHER 5,000 2,000 TOTAL 108,900 106,300
NET OPERATING REVENUE 19,100 23!700 , CITY PARK I BOTANICAL GARDEN
1988 1989 BUdget Budget REVENUE ADMISSIONS (1) 38,500 117,000 RENTALS 18,000 18,000 SALES 8,000 15,000
TOTAL REVENUE 64,500 150,000
EXPENSES PAYROLL 85,000 94,000 REPAIRS & MAINTENANCE 11,000 6,000 ( 2 ) I UTILITIES 4,000 4,000 FUEL 2,500 3,000 INSURANCE 10,000 1,300 ADMINISTRATIVE EXPENSE -0- 8,900 OTHER 7,000 -0- PLANT SALES & SUPPLIES -0- 7,500 HORTICULTURAL SUPPLIES -0- 7,000
TOTAL EXPENSES 119,500 131,700
NET (55,000) 18,300
, (1) Includes Admissions from the Christmas Celebration. (2) "Horticultural Supplies" were included in "Repairs & Maintenance" in 1988. 0.1
OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
~EW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 February 15, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70119
1988 Annual Report Dear Commissioners:
Many accomplishments and improvements to City Park were made during calendar year 1988. The restoration of the Lupin Foundation Carousel Building resulted in over one million dollars being spent to refurbish our turn of the century hand carved antique Carousel, its Building and Amusement Park. A four hundred thousand dollar coaster was purchased and installed by a German manufacturer. Over one hundred and eighty thousand dollars of equipment was purchased for the golf courses. A newer miniature train was purchased and our 1.7 mile train track was completely refurbished, which greatly improved both the safety and comfort of our passengers. Restoration of eleven laykold tennis courts was completed and funds were committed for over two hundred thousand dollars of additional renovations to the tennis complex.
, A catering facility costing $135,000 was completed at the Marconi Meadow and renovations to the restrooms in the Casino Building have also been implemented. Funding drives are still in process for Phase II work on the amusement rides, tennis facility and softball Quadraplex.
Christmas in the Oaks was again fantastic, with approximately 300,000 spectators visiting the Park during our 21 night extravaganza. The publicity and goodwill generated in the community during this single event is immeasurable.
Also, several areas such as golf, boating & fishing and the amusement tides had the best revenue producing years in the history of the Park and this means the outlook for 1989 is very good.
While there were many positive happenings during the past year, the Park also had to endure many financial hardships.
First and foremost, we had to endure 92.5 inches of rain recorded at the Casino Building. The total rainfall for the previous year was 52.2. If we would have received another 7.5 inches of rain, we could have been declared a tropical forest by the U.S. Weather Bureau. We received the second highest rainfall of any city in the United States and had over 15 inches of rain in both April and August. This, of course, had a devastating impact on several I departments.
PARK AREA, 1500 ACRES Page 2 1 City Park was also eliminated from both the City and State appropriations and did not receive $37,500 in budgeted City funding.
Prior year audit adjustments eliminated half of the Park's $80,000 surplus from 1987 and actual cash losses experienced in tennis and the horse stables exceeded $100,000.
While Christmas in the Oaks was a tremendous public service success, revenue generated by the event did not meet expectations and was not enough to have a serious positive affect on the Park's financial posture.
The net impact of all these very negative factors was that the Park ended fiscal year 1988 with a deficit of nearly $150,000. This deficit will carry forward into 1989 and the steps needed to eliminate this deficit will have an impact on the operations of the upcoming year. This will require budget adjustments and reductions in both maintenance and purchases of supplies.
The following is a summary of the activities of each department and key information on the financial performance of City Park. , 1988 - The year in review: Revenue
Total operating revenue of $3,326,852 is a 1.6% increase over prior year and is the largest amount of operating revenue for any fiscal period in the history of the Park.
Self-generated revenue of $3,214,352 increased by 8.3% over 1987 and is also the largest amount of revenue ever earned by Park operations. This accounted for 96.6% of the Park's total operating revenue.
The only governmental assistance, in the form of operating dollars, was $112,500 in appropriations received from the City of New Orleans. The original city appropriation was reduced by a total of $37,500 to the Park. This reduction was realized by eliminating the Park's monthly allocation of $12,500 during October, November and December. No revenues at all were received from the state.
The only other revenue received from a government source was a $5,000 appropriation by Jefferson Parish for restoration to the Amusement Park. Government appropriations represented only 3.4% of the Park's total operating revenue. In the last twenty years government assistance to the Park has been as high as 42.0% of total I operating funds. Page 3 , Although city and state governments were forced to completely eliminate City Park from any revenue appropriations, Mayor Barthelemy's urging of the Wisner Foundation to forgive all debt on the golf driving range meant an actual cash savings to the Park of $68,237.50 for fiscal year 1988.
Departmental Operations
The following is a listing of each department's gross revenue and net operating results compared to budget and prior year.
Total Revenue 1988
Rank # Department Actual Budget Prior Year
1 Golf Clubhouse $1,225,295 $1,054,000 $1,059,921 3 Cart Rentals 628,459 614,000 595,076 5 Dri v ing Range 404,508 398,000 362,762 7 Horse Stables 229,738 314 ,000 245,975 9 Tennis 135,050 183,400 149,155 11 City Appropriations 112,500 150,000 280,000 12 Boating & Fishing 107,724 105,000 97,034 13 Stadia 64,772 64,700 61,659 15 Miscellaneous 32,942 18,500 25,646 , 16 Baseball 22,375 22,800 21,343 17 Marconi Meadow 21,016 27,900 23,191 18 Leases 18,976 14,000 16,214 19 Tennis Pro Shop 17,408 4,000 938 20 Shel ter Rentals 14,680 14,400 14,425 21 Interest Income 6,002 6,000 11,620 Operated by Friends of City Park
2 Food & Beverage 946,598 907,930 902,169 4 Amusement Rides 405,065 276,000 223,727 6 Catering 327,091 198,000 180,113 8 Botanical Garden 201,231 36,000 163,010 10 Storyland 130,151 138,000 123,682 14 Shop in the Park 56,427 43,400 35,176
Those areas operated by the Friends of City Park are shown on the books of the City Park Improvement Association by net revenue and not at gross revenue and expenses. The total revenue generated by all areas of the Park is $5,108,008 rather than $3,326,852. Based on the revenue received by all areas of the Park, including those operated by the Friends, we self-generated 97.8% of our total operating revenue.
During the past ten years City Park's self-generated revenues , have more than tripled while government appropriations of as much as 3D Page 4
1 $872,000 have been eliminated. Net Results of Operations (Department's Revenue)
Rank # Del2artmen t % Actual Budget Prior Year 1 Cart Rentals 31. 2% $290,017 $257,500 $276,380 2 Golf Clubhouse 15.9% 195,291 132,700 241,015 4 Driving Range 38.7% 156,475 82,950 165,096 5 Boating & Fishing 45.5% 48,970 60,500 43,454 9 Tennis Pro Shop (21.5)% ( 3,740) 4,000 938 11 Tennis (22.8)% (30,737) 13,900 20,945 12 Stadia (54.2)% (35,133) (44,900) (48,239) 14 Stables (28.1)% (64,554) 6,100 (32,748)
Operated by Friends of City Park
3 Food & Beverage 18.3% 173,367 182,686 162,266 6 Catering 13 .8% 45,288 41,462 50,408 7 Storyland 20.4% 26,491 22,000 25,878 8 Shop 6.4% 3,592 1,600 1,224 10 Amusements (2.5)% (9,967) 46,000 23,772 13 Botanical Garden (21.6)% (43,384) (78,000 ) 47,048 , Golf Cart Rentals had the largest amount of net surplus from operations ($290,017); Boating and Fishing operates with the highest contribution margin (45.5% of gross revenue); the Horse Stables had the largest revenue loss ($64,554) followed by the Botanical Garden ($43,384).
The total expenses for non-revenue departments, administration, grounds maintenance, security, accounting, business office, marketing, and building maintenance was $982,207. This was an increase of $28,000 over the prior year.
Golf
Under the first full year of leadership under the watchful eye of Frank Mackel, all aspects of the golf operation flourished. Revenue from green fees increased by 15.4% over both budget and prior year results. The total number of golf rounds played increased by exactly the same percentage although play on the South (Little) Course experienced a 45.5% increase in play over the prior year. Much of the South Course's success was due to the cash management of Chuck Vuillet, opening of the South Course Clubhouse, and the addition of cart rentals on the course.
The West (Championship) Course continues to be the most popular , course with 34,466 daily green fee tickets sold during 1988. 21/ Page 5 , An estimate of the total rounds played on all four courses would be:
North Course 25,681 South Course 33,838 East Course 24 ,353 West Course 34,466
Total Daily tickets sold 118,338 Add: Monthly tickets x 12 22,152 Annual tickets x 130 31,720
Estimated Total Rounds Played 172,210
Mr. Mackel implemented numerous personnel and organizational changes which resulted in well manicured courses that attributed to increased patronage and a sound basis for the future.
During 1988 four hundred fifty-three (453) golf tournaments were played in City Park. The addition of a tournament director resulted in more professionally organized and operated service. We are attempting to involve City Park catering with the larger tournaments played in City Park.
I The second annual Friends of City Park Golf Tournament was played in October and generated a very positive response and nearly $20,000 of dedicated revenue for golf.
Personnel increases in golf included a Tournament Director, Assistant Groundskeeper, two Assistant Golf Professionals, an Administrative Assistant and two Security Officer/rangers. In addition, all personnel are receiving the training that is necessary for a smooth and consistent operation.
During 1988 over one hundred and eighty thousand dollars in new equipment was purchased for golf.
Key items purchased:
Fairway Units 2 Greens Mowers 1 Sand Trap Rakes 1 Tri-Plex tee/fringe 2 Bush Hog 1 Tractors 3 Backhoe/Loader 1 Sprayer 1 I Grounds Master 2 Page 6
, We are also in the process of borrowing $60,000 and requesting an additional $10,000 from the Friends of City Park to install a sprinkler system on the East Golf Course. A. J. Mercadel & Sons submitted the low bid of $61,375 to do the work and Engineer, Ron Cressy prepared the specifications and bid packet and will oversee completion of the project. High bidder was Crest Mechanical Construction, Inc. with an estimated cost of $144,005.
According to the range gauge at the Casino Building, City Park received 92.5 inches of rain last year. This nearly doubled the 52.2 inches of rain received in 1987 and had an adverse affect on several departments. Total golf cart rentals of 52,418 were 48 less than the previous year and 2,356 less than in 1986. Perhaps, this decrease was due to the heavy rainfall in February, April, and August.
Because of the financial problems experienced by the Park throughout the year, $56,243 of scheduled payments on the golf cart debt was deferred to 1989.
Revenue from golf cart rentals were slightly below the previous year and expenses for repairs and maintenance of the carts were significantly (30.5%) in excess of 1987.
Activity at golf driving range showed a slight increase (5%) with total buckets sold of 128,128. Because of price increases the I driving range revenue increased 11.5% with total sales of $404,508. Of major significance to the Park was the forgiveness of debt owed to the Wisner Foundation for construction of the driving range. Forgiveness of this debt meant a cash savings of $68,237 in 1988 and similar savings each year through the year 2004.
Tennis
In January 1988 City Park contracted with Harbour Management Inc. (Tom Whaley), to manage the Wisner Tennis Center. Tom came to City Park with excellent credentials having operated tennis complexes at both the New Orleans Country Club and the Rivercenter.
In a manner similar to what transpired in golf, Tom made major policy and organizational changes, including a complete revamping of personnel and self-operation of the pro shop.
Activity and revenues at the tennis complex have continuously declined since 1982. Last year's total number of rounds played of 20,647 was 3,137 less than the previous year for a decrease of 13.2%. Revenue was $12,797 less than the previous year and expenses, excluding electrical repairs and the purchase of air conditioning I units ($19,537), increased by $37,577. Page 7
, These factors contributed to the tennis complex operating at a deficit of $30,737 and the pro shop also had a deficit of $3,740.
In cooperation with the Sugar Bowl Tennis Tournament which is annually held in City Park, we resurfaced 11 laykold courts during the month of December. The cost of this project was $59,000 and construction was performed by American Tennis Inc. Funding was obtained from a City Bond proposal issued in November 1988. We have also accepted a bid of $203,000 for restoration of 15 rubico courts which hopefully, will be completed by June 1989. Electrical repairs of $15,000 and architecural fees of $15,500 will be necessary to complete this project. Additional funding has been requested from the City Council and must be approved before rubico court restoration can be started. We do not anticipate problems obtaining approval from the City Council and Planning Commission for this project.
Tournament and League Activities - Beginning in April of 1988 the Wisner Tennis Center was host to 48 tournaments - an average of more than 5 per month. In addition to these tournaments fifteen regular leagues participate on a weekly basis generally between the month of March and October. All area high schools and Delgado University use the Wisner Tennis Center for school practice and matches. The most significant of these tournaments would be; the 1200 player New Orleans Oil Mans Tournament, the Volvo State Championships, the Louisiana State Hard Court Tournament, the I Louisiana State Closed Soft Court Tournament, the State High School Championships and the National Invitational U.S.F.&G./Sugar Bowl Tennis Classic.
The Sugar Bowl has agreed to donate $22,000 to City Park for the purpose of constructing a viewing stand at the Tennis Complex.
Boating and Fishing
Boating and fishing had another excellent year with net profits of $48,970, an increase of 12.6%. This department consistently has the largest profit margin of any department at the Park (45.5%). Revenue increased by 16.1% over last year and was the largest ever taken in by this department.
Theft of Park revenues by employees, in several instances, was discovered in this department and cash control systems were changed which required the hiring of additional personnel. This resulted in salary expense being significantly higher than both budget projections (increase of $8,240), and prior year (increase of $11,893).
The 43rd Annual Times-Picayune/New Orleans City Park Big Bass Rodeo was held on the first Saturday in March and we had 1,428 I entrants competing for City Park Champion of 1988. Top honors went Page 8
, to Allen Chautin who caught a 4 lb. 15 oz. bass on a top water rappala lure.
In the true sense of sportsmanship nearly 100% of the bass caught during the tournament were tagged and released alive into our lagoons. We had 144 hours of volunteer sevice at the rodeo provided by the New Orleans Bassmasters, Magnolia Telephone Pioneers and Mr. Bob Marshall, Outdoor Sports Editor for the Times Picayune.
Stadia
Athletic events at the stadia included:
Tad Gormley Pan American
Football Games 1988 1987 1988 1987
High School 37 36 37 31 Junior High 15 12 Soccer 3 29 I Total 37 36 55 72 Food and Beverage
The Food and Beverage Department had a very good year in 1988. Overall, sales for the department had a sharp increase, up 17% over last year's figures and surpassing budgetary projections by 15%. Areas of greatest sales growth were the Casino Restaurant, Carousel Concessions Stand, Golf Clubhouse Restaurant and Catering.
In 1988, the Casino Restaurant continued its role as the main revenue source of the department with sales totaling over three hundred forty-four thousand dollars. This marked a 10% increase over last year's sales and this year's forecast.
Over the past year the Park has continued a good working relationship with the tour bus companies which has resulted directly in the Casino's strong sales position. With the completion of the newly renovated restrooms and the designated parking areas, the Park has shown the tour bus lines that it truly appreciates their business. This can only be an asset in building on our relationship in the future.
Although the basic menu at the Casino has not changed, an emphasis was placed on upgrading the quality of the product served. I Some of the more notable improvements were, switching from a boiled Page 9
hot dog to a grilled one, increasing the size and grade of our • hamburgers, and the making of our own ice cream cones. The food service at the amusement area experienced a dramatic jump in sales in 1988. Its revenues totaled over forty-seven thousand dollars representing an increase of 64% over 1987 sales. This is a remarkable achievement based on the less than ideal facilities.
In the area of special events, the 1988 Jazz Fest was the one bright spot for the special event season. Although one of the days was rainy, sales still reached thirty-five thousand dollars. This event which generated approximately twelve thousand dollars net profit is by far one of our more profitable ventures.
1988 was a dismal year for concerts and special events held at the Marconi Meadows. Having two fewer events than the previous year and a third, WYLD Day, plagued with rain, it was no wonder the revenue projections fell below expectations.
After having steady declining sales over the last several years, the Golf Clubhouse Restaurant experienced a complete turnaround generating a 21% increase in sales in 1988. This turnaround can be contributed to the following:
- higher quality of menu I - better management - higher standards in hiring - overall improvement of the general golf facility
During the past year City Park Food and Beverage took over the operation of the golf course concession stands. Although a lot of the initial revenues generated went into cleaning up these facilities, the stands could prove to be a good source of additional monies in the future.
Catering continues its tremendous growth in 1988 with sales exceeding the 1987 figures by 81% and budgetary revenues by 65%. This unforeseen sales jump led to small equipment purchases and rentals in order to handle the sales volume, thus reducing 1988 profits, but placing us in a better position for the future.
Catering at the gardens continued its steady growth in 1988 with revenues totaling over twenty-five thousand dollars. Although the number of parties and receptions did not increase, the average size of parties increased substantially. As our reputation grows we're more able to attract a higher class of clientele. One notable party held in 1988 was the Mary Landrieu wedding which was attended by 800 I quests. Page 10
I The potential of the Marconi Meadows as a corporate picnic site began to be realized during the past year. Sales totaled fifty-one thousand five hundred dollars. Some of the more notable clients included the Benson Management Group, Exxon, Shell Offshore, Mariott Hotel, Westin Canal Place and Radiophone. As the bookings in the Park's facilities reach the saturation point, it is essential for the catering department to look to outside sites for sales. This was begun in 1988 and will be a growing aspect of our sales makeup in the future. One such party of note was the Garland Robinette wedding for three hundred quests held in Folsom, Louisiana. In 1988 several renovation projects were completed within the Food and Beverage Department notably the Catering facility and the Casino restrooms. The Catering facility at the old driving range will now supply the Catering department with a suitable working environment. The Casino restroom renovation expanded capacity along with making necessary cosmetic improvements. This coupled with designated parking for buses in front of the Casino, has made the Casino a more attractive stop for the city tours. Another project that was begun in 1988 and is scheduled for completion in the spring of 1989 is the Carousel Garden Concession Stand. This will supply the food service department with something I it has never had in this area, a full-service facility. Carousel Gardens/Storyland/Gift Shop As you may recall, our Park received 10.4 inches of rain on Good Friday which turned the amusement area into a lake and washed away portions of our newly laid train tracks. In spite of not being able to open the amusement rides on Easter weekend, the rides generated $405,065 in gross revenue during 1988. This is an increase of 81.1% over the previous year. Although the rides generated tremendous revenue, $77,244 in major improvements I Orleans for children of all ages. It has helped to focus national attention on City Park, contributing to the fact that we are among the leaders in the rejuvenation and preservation of urban parks in this country. Following closely on the heels of the horses, was the installation of our Lady Bug Roller Coaster. Looking deceptively docile in her home-in-the-oaks, our Lady is thoroughly thrilling, as evidenced by the countless screams of delight emanating from her corner of the garden. The City Park Special, our beautiful train, has a new station to call home, thanks to Avondale Industries. A train ride through the Park is one of those things you don't want to miss. And as you come to the rides on Victory Drive, be sure to notice the new entrance gate for the William A. Hines Carousel Gardens. Birthday parties for the kids and nighttime galas for the grown-ups have become the rage at the Lupin Foundation Carousel Building. The town is lining up to make reservations. The popularity of the amusements will continue to grow, and we can look forward to having more improvements made, as the area evolves. We wish to thank, especially, all the donors, whose generosity contributed to the rebirth of the rides. We open this year on the I first weekend in March. Come by and see us, and by all means, bring the family. Next to the rides, Storyland welcomed the return of the Talking Books, featuring all new versions of the children's stories everyone loves. The exhibits in Story land were painted, and the Puppet Castle received a new sound system which greatly enchanced the quality of the shows stages there. We produced a variety of original puppet shows, specifically written to include the seasonal activities, such as Halloween, Thanksgiving and Christmas. They were received enthusiastically. The response was so positive and the demand for more shows so great, that we are planning to produce seven new scripts for 1989. Last year Storyland had well over 100,000 visitors, and hosted myriad special events. Our Storyland Run/Walk was a big hit for both adults and youngsters. Major sponsors included the Friends of City Park, Pelican Homestead, Dominos Pizza, Barq's, Miller Lite, Kentwood Spring Water and the New Orleans Track Club. Sunday, March 11, 1989 marks the fifth year we will host the Run/Walk, our first special event of the season. The Celebration of the Young Child brought out five thousand people to Storyland. Jointly sponsored by WDSU-TV Channel 6, the I L.A.E.Y.C. and Storyland, this event focused attention on the value Page 12 I of nurturing and educating our children. Among the best attended events at Storyland was Kid's Day with Captain Kangaroo, which brought out thousands of visitors to the Park and considerable revenue was generated from this event. Serving in part as the entrance to Storyland and the New Orleans Botanical Garden, the Shop in the Park had a successful year. Christmas sales were double what they were in 1987, helping to make the gift shop profitable for the second year. With the proposed addition of the ice cream counter/soda fountain, the prospects for making the shop an important profit center increase significantly. All three areas, Storyland, the Carousel Gardens and the Shop in the Park, were included this year as part of Christmas in the Oaks. Most of the people who took the walking tour entered through the shop. Being open to the public at this time of the year increased our exposure to the community-at-large, and the impression it left appears to be overwhelmingly favorable. Botanical Garden The Botanical Garden and its Director, Paul Soniat, annually host City Park's most spectacular attraction, Christmas in the Oaks. Approximately 80,000 people paid to visit the decorated Carousel I Gardens and 46,000 cars paid to drive through the event. The Garden also hosted plant sales in the Spring and Fall of 1988, with the Spring sale being the most successful. Other events at the Garden included the week of the Young Child in April, the Arts and Craft Show in November, and numerous weddings, receptions and parties. The Botanical Garden Advisory Committee in cooperation with Lord and Taylor hosted a Fundraising Party which contributed approximately $40,000 to the Botanical Garden Capital Improvement Fund. All proceeds from the Christmas in the Oaks Preview Party, $32,055, was also given to the Garden Capital Improvement Fund. The Garden operated with a net loss for 1988 of $43,384. In order for the Gardens to operate on a break even basis, Christmas in the Oaks must generate greater revenue and the budget for expenditures must be tightened. We will prepare a special budget for Christmas in the Oaks within the first quarter of 1989. Horse Stables I After consistently operating in a deficit situation management Page 13 recommended to the Board that the stables be closed at the end of I 1988. The Board was urged by the thirty plus horse owners at the stables, Councilman Wilson, and several Board members not to close the facility. Allegations of theft, collusion, and management improprieties resulted in additional expenditures for an extensive audit by the CPA firm of Peat, Marwick & Main to review the financial records of the stables operations. The audit results found no improprieties and stated that all cash due the Park had been collected and was properly recorded. The Park consulted the foremost authority in the country for recreational parks, Mr. Randolph Worls, Executive Director of the American Institute for Leisure Resources, and asked for his recommendations regarding the stables. Mr. Worls after reviewing the operation said losses could be expected to exceed $50,000 per year. He believed that given the economic condition of the greater New Orleans Metropolitan area, a dramatic increase in the volume of boarders at the stables could not be achieved for several years. He advised that the Park give the use of the stables to the New Orleans Police Department for use in training mounted and K-9 forces. The stables ended calendar year 1988 with an operating loss of over $60,000. The Board has voted to review any management I proposals, including possible lease arrangements, and will make a final decision on the future of the stables prior to March 31, 1989. Security Two police cars were given to City Park by the New Orleans Police Department last year. The cars were fully equipped and greatly lifted the moral and effectiveness of our police force. These units enable our officers to have high visibility and better protect our Park and patrons. New uniforms gave our police force a new image in 1988. The uniforms are unique to the New Orleans area and have a gold emblem that depicts some of the pride and history of City Park. Formal training by a consultant from the NOPD continued during the year; all officers are certified in defensive driving; all officers are commissioned by NOPD; and all officers have passed the NOPD's course in firearms. This training has resulted in a force that has a professional appearance and is better skilled in dealing with both the public and the security problems they encounter. City Park Police handled numerous incidents within our fifteen I hundred acres. These included: 40 Page 14 I arrest of a felon who was later convicted of rape investigation of an armed robbery of a man and his son who were fishing in the Park arrest of two individuals who were carrying concealed weapons (a sawed-off shotgun, and a pistol) one suicide; this was an individual who dove off the I-6l0 bridge onto Marconi Avenue two deaths by natural causes; both heart attack victims seven auto thefts occurred in City Park six stolen vehicles were recovered in the Park nineteen auto burglaries several rapes; most occurred late at night near Mona Lisa Road ten burglaries to Park buildings one fire at Tad Gormley Stadium one hundred eighteen arrests were made during 1988 numerous citations were issued to individuals fishing or golfing without a permit there were several internal investigations involving the theft of revenue or property at the amusements, boating, golf, and security. Friends of City Park I The Friends of City Park sponsored or co-sponsored many events in 1988 including the Carousel Preview and Grand Opening of the Carousel, the Storyland Run/Walk, Sundae in the Park with NOMA, the Lord and Taylor Gala for the Botanical Garden, the Lark in the Park, the Golf Tournament of Friends, and the Christmas in the Oaks Preview Party. Due to the growth of the Friends, organizational changes were implemented in 1988. The Executive Director of the Friends resigned and the staff was increased to two positions. Pody McHardy is the Director of Volunteers and Gail Crysup is the Office Manager. For the fall membership drive, benefits were changed and coupon sales were discontinued. With the addition of discounts to each department in the Park and free admission to Christmas in the Oaks, memberships increased by 1,074 bringing the number of current paid memberships to 3,068. Fundraising was successful in 1988 with the Lark in the Park raising $106,167, the Golf Tournament raised $23,259, Lord & Taylor $40,620, Christmas in the Oaks Preview Party $32,055 and the Carousel Capital funds more than $500,000. The Friends were very supportive of Park operations during 1988 I and purchased the following equipment: 41 Page 15 Golf - golf balls $ 5,000 I - equipment 6,605 - furni ture 2,000 Grounds equipment 6,000 Stables - tractor 7,770 Storyland - Talk Books 4,000 Fitness Course 4,000 Pedal Boats 3,500 Food & Beverage equipment 1,700 Tree work 5,000 Total $45,575 The Friends have also approved expenditures for the following items which will be purchased in 1989: Receptacles $ 5,300 Pedal Boats 1,500 Marconi Meadow 6,000 Truck expenses 1,000 Food & Beverage equipment 3,300 I Total $17,100 The 1988 Lark in the Park was the biggest and best yet, thanks to the leadership of Janet Larue, Nancy Bourgeois and all the committee chairmen. A special thanks also goes to Benson Motor Company - Mercedes Benz - Rangerover for underwriting the Lions share of costs for last year's Lark. Because of their generosity the Friends will be able to allocate $80,000 of funds from last year's Lark to various Park projects during 1989. Summary Under the first year of leadership with Mr. Beau "Rex· Bassich as Executive Director, City Park made great strides in implementing the capital improvements and image building that has provided a resurgence as one of the City's top recreational attractions. City Park now prospers from positive news reports on the Carousel, Coaster, Miniature Train, weddings in lovely Botanical Garden, children's events at Storyland, fishing in Park lagoons, etc. There has been a tremendous positive impact on golf with the addition of Frank Mackel, and with Tom Whaley and renovations to the Tennis Center comes the hope that much success will come in 1989. There are many challenges that surfaced during the past year, I such as the stables, and the loss of government appropriations. Our Page 16 success in dealing with these issues and coping with unforeseen I problems will determine the level of success for City Park in 1989. We have grown rapidly and with that growth has come a need for organizational changes and restructuring of many departments and policies. Financially during 1988, we desperately struggled. Seldom does this area receive 92.5 inches of rain, but we have always financially struggled. In order to reverse this trend our accounting records must improve; the Carousel and Tennis Center must operate at a surplus; and the stables, Botanical Garden, and football stadia must not operate at a deficit. We look forward to 1989. We would like to thank the Board of Commissioners, Friends of City Park, and our staff for the effort put forth during the past year and for your assistance and support. Respectfully submitted, I a.~~ ;)/ eau L. Bassich Buscher Execut:ve Director ral Manager BLB/JHB/dz I 43 .n.nu OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 JANUARY 10, 1989 MEETING NOTICE AND AGENDA FOR JANUARY 17, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of December 6, 29, and 30, 1988 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. Horse Stables 11. New Business. 12. Adjournment. I PAHK AREA. loon ACRES ,nnu OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 January 11, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, LA 70119 Monthly Report Dear Commissioners: As anticipated Christmas in the Oaks was spectacular and the amount of positive exposure and community excitement spurred by our largest annual celebration is simply unmatched by any other City Park event. Over 100,000 people visited the gardens and 50,000 automobiles went through the driving tour during the twenty plus days of the City Park lighting extravaganza. City Park, WWL, and NOPSI gave our community an outstanding service by co-sponsoring this seasonal celebration. Because of the intensive accounting requirements necessary at year-end, the final financial results of the entire Park have not yet been completed. However, preliminary results indicate that City Park I year-end operating results show a deficit of approximately $100,000.00. The Board, in its entirety, will be provided with a complete annual report thoroughly outlining activities and financial results of the past year. Unbudgeted items having a negative impact on the Park's financial results in December included a $35,000.00 purchase of golf cart batteries which could not be deferred until 1989, a $23,000.00 bonus accrual required under terms of the existing golf contract, and no government appropriation ($12,500.00). A more complete analysis will be provided in the near future. Phase I of restoration of the Tennis Complex was completed prior to the Sugar Bowl Tennis Tournament. Over 1.40 contestants competed in this event. We will make a supplemental report should any additional noteworthy information present itself prior to the January meeting. Respectfully submitted, ~~.J I aur::BaS s i ch ,w:;;:-~~ Executive Director General Ma ager BLB/JHB/dz PARK AREA, ] 500 ACRES l....;,;:;;.~·:·N.;;';R;:-M"'L·P-A-R-'T-'S·:-, -~-:N-)E"W·'-O"'''RL~E~~~N~s~..A.~L~O~U~1 S~I~~~N~A~--; J. MICHAEL EARLY General Manager PHIL JOHNSON 12 December 1988 New Orleans is a city where self-flagellation is not merely an art, but a pasttime. We have raised self-criticism to world-class levels, at times even taking perverse pride in our various shortcomings. The truth is, of course, that we are not as bad as some people say we are. In fact, we are pretty darned good ... as a people and as a city. And one of the best things we do ••• better than most other places ... is I our public celebrations. I guess 132 years of Mardi Gras set the pattern over the decades. But we are good ... very good. Example: Christmas In The Oaks, that glorious, glam orous extravaganza of lights and music playing nightly in City Park. It opened last week and the lights will go on nightly through New Year's Eve. The park has become a wonderland, with 200-year-old oak trees becoming Christmas trees, aglow with six-foot long decorations and spangled with a quarter-of-a-million lights. The Rose Garden is a fairy land of lights and fountains. And there are shooting stars of magnificent magnitude along the mall. And the best part is, you can see it all from your car as you ride through the park. And it only costs $1 per car. It's a celebration unmatched anywhere else in America ..• something for us all to be proud of. Christmas In The Oaks ... it's ours. And it's I good! "''''',OJ OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING DECEMBER 31, 1988 Department Actual Budget Prior Year Golf Green Fees 86,319.04 65,000.00 77,360.78 Golf Cart Rentals 39,599.54 31,000.00 38,944.95 Golf Driving Range 21,144.72 19,000.00 17,456.42 State Appropriation 0 0 0 City Appropriation 0 12,500.00 16,666.66 Tennis 8,515.15 12,400.00 11,117.09 Horticulture 0 0 40,068.38 Boating & Fishing 2,474.32 3,000.00 1,838.86 I Food & Beverage (9,384.83 ) 19,400.00 248.10 Botanical Garden 28,486.00 8,800.00 0 Amusement Rides ( 875.68) 6,900.00 (17,771.95) Story1and 6,367.44 (10,465.00 ) ( 2,556.37) Shelters 340.00 200.00 55.00 Baseball 1,341.28 500.00 300.00 Stadia 7,876.00 3,500.00 1,900.00 Marconi Meadow 0 0 0 Concessions 315.00 450.00 187.50 Miscellaneous 290.83 2,000.00 4,279.82 Interest Income 0 400.00 4,702.16 Horse Stables 12,222.68 21,000.00 30,679.68 Total Revenue $ 205,031.49 $195,585.00 $225,477.08 I Pl\HK AI-~EA, 1SOO ACRES ,,,,nu OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 January 10, 1989 PARK STATISTICS As of 12/31/88 Current Last Year Current Last Year Monthly Monthly Y.T.D. Y.T.D. Daily Green Fees North 1,967 2,059 25,681 25,653 South 3,048 2,118 33,838 23,256 East 1,937 1,663 24,353 22,799 West 2,614 2,378 34,466 30,798 Monthly Golf Tickets 155 138 1,846 1,699 355 243 lIfOO"" Golf Tick.', 111 27 olf Cart Rental - 18 Hole 2,993 2,729 43,194 43,065 9 Hole 522 499 9,224 9,401 Dri ving Range Buckets 7,314 5,651 128,128 122,130 Tennis Courts - Rental Hours 926 1,267 20 ,647 23,778 Softball Garnes - Day 7 1 441 663 - Night 0 2 39 49 Bike Rental - 1 Hour 19 15 652 539 Peddle Boat - 1/2 Hour 108 59 4,689 4,260 " " - 1 Hour 99 54 4,875 4,495 Skiffs - 1 Hour 34 35 2,327 2,607 Canoes - 1 Hour 53 32 2,957 2,886 Fishing Ticket - Daily Adult 278 234 10,860 10,963 " " - Daily Youth 47 44 2,532 3,179 " Annual Pass 0 0 0 17 Fishing Rodeo 1,640 lliainfa11 - inches 3.94 2.10 92.51 52.18 PARK AREA, 1500 ACRES MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of commissioners was I held on Tuesday, the Seventeenth day of January, 1989, commencing at 4:04 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; commissioners Bridges, Carruth, Comiskey, Davidson, Fontenot, Huger, Hurstell, King, Larue, Lupin, Nelson, Pottharst, Radelat, Reisfeld, Schoen, Siefken, Smith, Steeg, stich, and Sylvester. EXCUSED: Commissioners Dickhaus, Hilbert and Winston. ABSENT: commissioners DeViney, Lecorgne, O'Keefe, Taylor and Wilson. GUESTS PRESENT: Honorary commissioner James Janssen, and Mrs. Claire Stahel, Mr. Stan Smith and representatives from the stables. The President advised that the minutes of the December 6th, 29th and 30th meetings had been distributed. It was noted in the minutes of December 29, that Mrs. Fontenot and Mr. Hurstell be marked "Present". Mr. Smith moved that the minutes be approved as amended, which was seconded by Mr. Sylvester, was put to a I vote and carried. Regarding the Manager's report, Mr. Bassich reported on Christmas in the Oaks and problems encountered with the Park's old electrical system during the celebration. NOPSI suggested that a committee be appointed to review any future electrical facilities with them. Mr. King, at the recommendation of Mr. Bassich, moved that Mr. Hurstell and Mr. Nelson work with staff on a committee to im~ement and recommend any future changes in the Park's electrical service. The motion was seconded by Mr. Stich, was put to a vote and carried. Mr. Bassich stated that Park staff has been reviewing the operation of the stables and has a revised budget that should allow the facility to operate at a surplus. Also, Mr. Nelson received a letter, this date, from Jerome Robinson Stables to manage the facility. Mr. Steeg moved that the present date set for the closing of the stables be extended by 30 days to allow time for staff and the appropriate committees to study proposals received and make recommendations, which was seconded by Mr. Pottharst. After discussion, Mr. Hurstell amended the motion to include that rates for all boarders be increased to $350 a month, and riding I lessons be increased by $5, effective February 1, 1989, which - 2 - was seconded by Mr. stich. Mr. steeg stated that raising the rates would not be implying an acceptance or rejection of any proposal and that no proposals are being acted on. A vote was then taken on the amendment, which duly carried. A vote was I taken on the motion, which duly carried. Mr. steeg then moved that all proposals received be reviewed by a joint committee of the concessions and Finance Committees, which was seconded by Mr. Stich, was put to a vote and carried. COMMUNICATIONS: A letter from State Representative Dimos, Speaker of the House, reappointing Mr. Siefken as his representative, was received by the Board. REPORTS OF THE OFFICERS: President - Mrs. Read encouraged Board members to make city Park their primary volunteer effort; to purchase the book "Historic City Park"; and to read Louisiana Legislature Act 865 of 1982. She stated that by next month the Board will have a revised copy of its Charters and By-Laws. She also encouraged the review of a master plan for city Park and Joe Walker's 1984 research, which is available in the Park's office. As members of the Board, each must belong to the New Orleans City Park Improvement Association, with annual dues of $5 or a $25 life membership, and to join the Friends of city Park. I Her motto this year for Board members is "Give, Get or Get Off". She urged members to give their time, and stated that monetary support was also very important. Members are to get their communities introduced to the Park and interested in the Park. For those members who did not have the time, she requested that they resign. She stated that the Park Board is charged with making policy and raising funds. She requested all committees to define goals and objectives, and to suggest goals for the 1991 centennial Year of the Park. First Vice President - No Report. Second Vice President - No Report. Treasurer - No Report. Secretary - No Report. REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported that the committee met and discussed its goals, the primary one being its responsibility for the master plan. Dates for its I monthly meetings have been set for the second Tuesday each - 3 - month. The committee approved the concept of the Quadraplex regarding plans and specifications. On behalf of the committee he moved that the request of Mrs. I Farrens to place a statue of the Blessed Mother within city Park be denied. The motion was seconded by Mrs. Carruth, was put to a vote and duly carried. CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and, on behalf of same, moved that the admission fee to the Carousel Gardens of $1.50, which includes three fifty cent tickets, be changed to $1.50, which would include two fifty cent tickets. Also, that Friends be admitted free with a membership card, and receive a 10% discount on the purchase of tickets for the rides. This motion was seconded by Mr. pottharst, put to a vote and duly carried. Mr. Nelson reported on the progress of the Carousel Gardens, and that the restrooms would be finished ahead of schedule. CAPITAL FUND DEVELOPMENT COMMITTEE - A report was distributed at the Board meeting. EXECUTIVE COMMITTEE - No Report. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met and reviewed the Park's financial statements, showing a deficit from operations in 1988 of $147,288. At the end of 1987, there was a surplus of $160,000, of which $80,000 was I spent on capital improvements and $40,623 applied to prior year audit adjustments. The net carried forward of $39,377, once applied to the 1988 deficit of $147,288, resulted in the Park having a deficit balance of $107,911. The Tennis facility, including the Pro Shop, had an operating deficit of $34,477. The Pro Shop was only open for 6 months, and with the bond issue money received to improve the facility, this deficit is not expected to recur. The revenue department operating with the largest loss ($64,554) was the stables. Since the possibility of the Police Department's use of the stable was doubtful the committee moved that this question be tabled until after further discussion with a police representative. Mrs. Carruth reported that the amusement rides had spent $77,244 in major improvements which should not recur. Proceeds from Christmas in the Oaks were less than anticipated. Since it was an appropriate time to consider changing CPA firms, Mr. Steeg moved that proposals be requested from Touche, Ross, and from Peat, Marwick, Main, which was seconded by Mr. Sylvester. After discussion, a vote was taken on the motion I which duly carried. 5/ - 4 - Mrs. Carruth, on behalf of the committee, moved that the Board authorize the borrowing of up to $270,000 from the First National Bank of Commerce for the construction of the Concession and Restroom buildings in the Carousel Gardens area, which was I seconded by Mr. Nelson. Mr. smith amended the motion to include it be defined as interim so that when money comes in from the bond money, the loan is to be repaid, which was seconded. The amendment was put to a vote and carried. The motion was then put to a vote and duly carried. GOLF COMMITTEE - Mr. Schoen reported that the committee met. Golf ended the year 1988 reaching its revenue goal of $2,300,000. This is $160,000 more than budget. The goal for 1989 is $2,400,000. The committee reviewed and rejected all bids for installation of a sprinkler system. Same will be rebid due later than March 15, 1989. 270 annual tickets have been sold this year (243 sold last year). HORTICULTURE & GROUNDS COMMITTEE - Mr. Pottharst reported that the committee met and is in the process of developing goals for 1989. A Committee Business Plan outline for 1989 was presented by Mr. Pottharst, extracted from duties and responsibilities contained within the current By-Laws The committee agreed to make certain I small changes, which have been forwarded to the Chairman of the By-Laws Committee. Mr. Pottharst reported that Betty Bagert is actively seeking a grant from the La. state Department of Agriculture and Forestry, where Paul Orr is the Urban Forestry Specialist. He has been asked to attend future committee meetings for his guidance in this area. The grant will be used for a survey of all important trees. The committee discussed a solution to the perennial problem of stinging buckmoth and gypsy moth caterpillars. March through June is the optimum time period for spraying. Any park patrons stung are referred to the EMS service, which is only minutes from the park. Regarding a new education building, proposed by the Botanical Garden Advisory committee, preliminary plans should be received within the next six months. It is hoped that a completion date of early 1991 could be met to allow opening in time for the national convention of the Garden Clubs of America which will be held in New Orleans. I LEGAL COMMITTEE - No Report. - 5 - sa PUBLIC RELATIONS COMMITTEE - Mr. Huger reported that the committee met. Mrs. Spicer stated they outlined a program for 1989. Massive P.R. was received on Christmas in the Oaks. The committee will meet with an ad agency for a unified advertising I campaign for City Park. Mr. Huger requested board members to bring any thoughts regarding marketing and advertising to their attention. TENNIS COMMITTEE - Mr. Bridges reported that Phase I of the tennis restoration is complete - 11 laykold courts have been resurfaced. Phase II is the restoration of 15 of the 18 rubico courts, which includes $200,000 of work on installing new fences, a sprinkler system, resurfacing of the courts, and drainage, etc. Bids are due the end of this week. CHARTER & BY-LAWS COMMITTEE - Mr. Schoen reported that the committee met last week and is reviewing revisions. A copy of the by-laws with proposed changes will be mailed to each commissioner. MUSEUM REPRESENTATIVE - No Report. FRIENDS OF CITY PARK - Mrs. Fontenot reported that 80-95 new members have joined. 675 volunteers worked 2640 hours during Christmas in the Oaks (33 volunteers per night). Approximately $80,000 has been designated from the Lark, which will be the Friends donation to the Park. A major portion of funds to be raised for the 1989 Lark in the Park will go to the I care and maintenance of the Park's oak trees. Unfinished Business: It was noted that the train has been adopted by Barq's of Biloxi. Mrs. Carruth inquired if an ad hoc committee would be appointed for the stables. The President stated that she would take this under advisement. On a motion made, seconded and duly carried, the meeting was adjourned at 5:16 P.M. &uddQ£&~dw( Recording Secretary ATTEST: 53 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF JANUARY 1989 Cash on Hand December 31, 1988 $ 10,834.59 Sources of Cash: Proceeds from Loan $ 61,584.00 Sale of U.S. Treasury Bill 400,000.00 Proceeds from Operations 320,175.61 781,759.61 Total Available Cash $792,594.20 Uses of Cash: Purcha~e of U.S. Treasury Bill $391,810.00 Operatlons 304,278.65 Debt Service 20,129.05 I Capital Project 61,584.00 Total Cash Used in January $777 ,801. 70 Cash on Hand January 31, 1989 $ 14,792.50 INVESTMENTS Quadrap1ex Investments U.S. Treasury Bills - (due 4/06/89) $391,810.00 C.D. Oak Tree - 7.5% (90 days) (due 2/24/89) 95,000.00 C.D. FNBC - 7.0% (90 days) (due 3/3/89) 95,000.00 C. D. First City Bank - 7.25% (90 days) (due 2/23/89) 95,000.00 Total Investments $676,810.00 U.S. Treasury Note - (due 5/15/89) $ 4,000.00 U.S. Treasury Note - (due 3/31/89) 34,901.56 $ 38,901.56 PARK AREA, 1500 Ar:IlES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 February 15, 1989 MEETING NOTICE AND AGENDA FOR FEBRUARY 21, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of January 17, 1989 Minutes. 4. Management Report. I 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. Horse Stables 11. New Business. 12. Election of Nominating Committee. 13. Adjournment. , P:\HK :\HEA. 1500 ACRES 55 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 4B2-4888 February 15, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70119 January Activities Report Dear Commissioners: January was truly an outstanding month for most all areas of City Park. with average temperatures in the upper 60's it seemed more like springtime than winter. January was also a very dry month with City Park receiving only 2.4 inches of rain compared to 7.1 inches in January 1988. Naturally, pleasant dry weather makes people want to get outdoors and we faired extremely well in attracting patrons to our Park. Since January is usually a cold, wet month, most departments are budgeted to lose money during the winter months. However, it is quite pleasant to report that the Golf Clubhouse, Cart I Rentals, the Driving Range, Boating & Fishing, Food & Beverage, and yes even the Horse Stables, all operated at a profit during January. Golf had one of the best months in its history. The number of rounds played on our courses (11,516) was an 80% increase over last January. Green fee revenues of $206,647 is, I believe, the largest revenue ever produced by golf in a single month. This amount equals January and February's combined revenue in 1988 and is within $3,000 of the total self-generated revenue from all Park departments in January 1989. Play on the South Course exactly tripled last year's activity for January. The number of buckets of balls sold at the Driving Range doubled last year's activity, and Golf Cart Rentals increased by 80.0%. Golf generated $284,169 operating dollars during January and as such provided most of the Park's cash flow for this period. The Horse Stables had an operating profit of $1,285 in January. This was accomplished mainly from a horse show on the last weekend of the month. An update on the stables will be , given at this Board meeting. The net financial results for City Park for the month of PAI{K AREA. 1:100 ACHES Page 2 I January was that we had a surplus of $36,000 rather than a budgeted deficit of $(63,800). This means we begin the year with a surplus of $99,800 which can be applied against last year's deficit of $(145,000). We have removed two-thirds of our deficit in the first month of the year and as of today, the weather conditions are still favorable for February. The Park's annual report was just completed and will be mailed to every commissioner prior to our next meeting. It is very informative and we will answer any questions you may have regarding last year's activities. We will make a supplemental verbal report should any additional noteworthy information present itself prior to the Board meeting. Respectfully submitted, Beau L. Bassich Joseph H. Buscher I Executive Director General Manager BLBjJHBjdz , 57 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482·4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING JANUARY 31, 1989 Department Actual Budget Prior Year Golf Green Fees 206,647.01 145,000.00 123,646.55 Golf Cart Rentals 42,560.32 24,000.00 26,598.16 Golf Driving Range 30,795.41 24,000.00 16,301. 37 State Appropriation 0 0 0 City Appropriation 0 0 12,500.00 Tennis 10,861.85 13,400.00 8,505.53 Horticulture 0 0 0 Boating & Fishing 4,878.25 3,500.00 2,879.63 Food & Beverage 2,224.20 ( 7,900.00) 0 I Botanical Garden (l2,749.55) (12,300.00) 0 Amusement Rides (27,591.67) (25,OOO.00) 0 Story land ( 2,767.23) ( 6,OOO.00) 0 Shelters 825.00 300.00 425.00 Baseball 561. 47 600.00 1,438.53 Stadia 500.00 0 1,980.00 Marconi Meadow 4,000.00 4,000.00 1,000.00 Concessions 72.30 400.00 4,904.80 Miscellaneous 1,278.27 1,000.00 776.63 Interest Income ( l,483.00) 400.00 0 Horse Stables 16,850.82 0 21,046.70 Total Revenue $277,463.45 $165,400.00 $222,002.90 , PAHK AHEA. l.l()() ACHES 58 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 February 9, 1989 PARK STATISTICS As of 1/31/89 Current Last Year Monthly Monthly Daily Green Fees North 2,209 1,618 South 4,362 1,453 East 2,129 1,417 West 2,816 1,911 Monthly Golf Tickets 151 77 Annual Golf Tickets 273 222 Golf Cart Rental - 18 Hole 3,366 1,811 9 Hole 527 453 Dri ving Range I Buckets 10,536 5,281 Tennis Courts - Rental Hours 1,274 1,306 Softball Games - Day 6 49 - Night 0 0 Bike Rental - 1 Hour 46 13 Pedal Boat - 1/2 Hour n n 234 115 - 1 Hour 182 97 Skiffs - 1 Hour 93 Canoes - 1 57 Hour 114 55 Fishing Ticket - Daily Adult n n 483 326 - Daily Youth 99 62 Annual " Pass 7 9 Fishing Rodeo Rainfall - inches 2.35 7.1 I PARK AREA. 15,"' ACRES MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was I held on Tuesday, the Twenty-First Day of February, 1989, commencing at 4:05 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, Carruth, Comiskey, Davidson, Dickhaus, Fontenot, Hilbert, Huey, Huger, Hurstell, Huger, Hurstell, King, Larue, LeCorgne, Lupin, Nelson, Radelat, Reisfeld, Schoen, Siefken, smith, Steeg, Stich, Sylvester and Winston. EXCUSED: Commissioners O'Keefe, Pottharst and Taylor. ABSENT: Commissioners DeViney and Wilson. GUESTS PRESENT: Member Emeritus James Janssen, Mrs. Claire Stahel. The President advised that the January minutes had been distributed. Mrs. Comiskey noted a correction on page 5, the eighth paragraph that the name "Carruth" should read "Comiskey". Mr. King moved that the minutes be approved as amended, which was I seconded, put to a vote and duly carried. Regarding the manager's report, an annual report was distributed at the Board meeting. The President commented that staff covered the year very well and asked each commissioner to read same carefully. No Communications. REPORTS OF THE OFFICERS: President, Mrs. Read, requested each member to maintain a volunteer attendance record on hours spent on Park matters and to turn same in at the end of the year. First Vice President - No Report. Second Vice President - No Report. Treasurer - Excused. Secretary, Mr. Steeg, moved that the date of March 1, 1989 be fixed as the date for the entitlement to vote at the annual meeting; that the time of the meeting be changed from 3:30 P.M. to 4:00 P.M.; and a notice of the annual meeting be sent to all members of the association on March 13, 1989. The motion was I seconded by Mr. Sylvester, was put to a vote and unanimously carried. - 2 - REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - No Report. I CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and reviewed financial statements for concessions operations, noting that January was an excellent month. Completed plans and specifications by the Caplinger Group, designers of the Quadraplex Complex, will be delivered tomorrow and reviewed by staff, the A&E and Concessions Committees. The estimated cost of the Quadraplex is approximately $1,700,000, whereas bond issue funds available are approximately $700,000. Staff is working on financing for the additional $1,000,000 needed, and it is suggested that this be reviewed by the Finance Committee and Executive Committee for a recommendation to the Board. Construction of a Concessions Building and Restrooms in Carousel Gardens is proceeding well, with an anticipated completion date by the Easter weekend opening of the Carousel Gardens, March 25. The Riding Stables posted a modest profit for January and will continue through March under City Park operation as agreed. Staff is reviewing two proposals by private operators to take over and lease said operation. On behalf of the committee, Mr. Nelson moved that admission to I the Carousel Gardens cost $2 per person with 3 tickets for rides being issued with each admission. Friends of City Park will be admitted free on display of membership card, but will not receive free ride tickets. The motion was seconded by Mr. King, was put to vote and unanimously carried. FUND DEVELOPMENT COMMITTEE - Mr. Dickhaus reported that the committee met and identified five structural goals for 1989: 1) Identify projects requiring private-public funding. 2) Set-up a priority for projects agreed upon by various committees and Board. 3) Identify a development strategy for each of these projects (Approach - solicitation, benefit, staff, lobbying, advertisers, other approaches). 4) Establish leadership organization, suspect/prospect list and target dates for program. 5) Set in place fund-raising protocol. Substantive goals recommended by the committee were: 1) Establishment of a policy of first seeking donation, prior to expenditure, for all Park goods and services. 2) Establishment of an endowment for the Park. 3) Request the Friends to look into the possibility of lending their idle funds as an option to conventional borrowing by the Board. 4) Establishment of the position of Director of Development and Lobbyist. 5) Use of less traditional fund-raising strategies. 6) Members felt that "trade outs" should be a legitimate area of concern and interest of this I committee; advertising and marketing and the development of a strong public relations committee were highly recommended. eol - 3 - The committee also discussed debt service and the ways of possibly reducing it. I Mr. Bassich commented that Friends and its Executive committee had approached staff about the proper committee to do a study on restoring the peristyle. This matter was referred to the A&E Committee. Regarding an endowment, Mr. Hurstell recommended that the Executive committee review that and report back to the Board. EXECUTIVE COMMITTEE - Mr. Hilbert reported that the committee met and will review the present top management level which had now been in place for one year to see if any changes were needed. The Park's accounting and purchasing functions will also be reviewed. The committee agreed and Mr. Hilbert urged that all commissioners needing staff to perform specific tasks to route the requests through Mr. Bassich, so that there would be one central authority to balance work loads. GOLF COMMITTEE - Mr. Schoen reported that golf generated $283,000 in the month of January, the most revenue in any given month in history. This was due primarily to 270 annual tickets being purchased at $450 each, and the excellent weather and condition of the courses. New carpeting was placed in the lobby and dining area of the I golf clubhouse. Painting was completed at the driving range and the entrance of the clubhouse. Golf balls have been ordered for the driving range, and printed thereon will be "Friends of city Park". Mr. Schoen commented that the USF&G Tournament is attracting more golfers and the advertising for this event could result in $50,000 - $60,000 additional play for City Park. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met and reviewed financial statements, noting that the Park ended the month of January with a $100,000 budgetary surplus (primarily as a result of golf and the annual ticket sales). However, some bills for Park operations had not been receiVed, although incurred in January, will total approximately $20,000. The committee discussed ways of improving the purchasing system for the Park's operation and centralizing it. Cash flow is a critical problem at the present time, and it was recommended that a line of credit will be established with a local bank. It was also suggested that staff attempt to budget for a surplus rather than continue on the zero based budget. Regarding tennis, the cost of utilities reflected in the I financial statement is misleading since the electricity used and being charged to tennis is also used for other Park operations. - 4 - The horse stables operated at a profit boarding 24-27 horses, but now are down to boarding 17 horses. Another horse show is I scheduled for February 26. Mr. Radelat will meet with Mr. Benton for the purpose of reviewing the internal accounting procedures and setting up certain accounting procedures. The Park's insurance premium from USF&G for 1989-90 represents a decrease of 67.4%. On behalf of the committee, Mrs. Carruth moved that the Board approve that Mr. Bassich and Mr. Buscher request a $50,000 line of credit for operational expenses with the First National Bank of Commerce. The motion was seconded by Mr. steeg, was put to a vote and unanimously carried. HORTICULTURE & GROUNDS COMMITTEE - Mr. Reisfeld, Vice Chairman, reported that the committee met. Mr. Paul Orr of Louisiana Department of Urban Forestry advised that he had applied for but not received a grant to do some tree inventory, but hoped the application would be approved in July when the Forestry Service reviews it. Dr. Severn Doughty is arranging some experimental work with pesticides on the buckmoth catipillars. I The horticulture crew is replanting and cleaning up the area along Wisner Blvd. The Casino area is being surveyed for a proper planting. Mr. Reisfeld reported that the Botanical Garden Advisory Committee had been interviewing landscape architects and architects for a multi-purpose educational building and had made the selection of Landscape Architect Emerson Ribes of Baton Rouge, and Architect Peter Trapolin. After much discussion on this matter, Dr. Lupin moved that the committee be authorized to sign contracts with the two firms selected. The motion was seconded by Mr. Hurstell, was put to a vote and carried, with Mr. Huger and Dickhaus voting in opposition. LEGAL COMMITTEE - Mr. stich reported that the Legal Committee met and, due to nature of their work, agreed that there would be no scheduled meeting dates, but same would be called as necessary. The committee agreed upon its goals and objectives for 1989. The committee discussed a proposal to City Park from the Louisiana Coca-Cola Bottling company, Ltd., which included: an annual contribution of $40,000 in marketing support; that they be the exclusive soft drink vendor for a ten year period; the providing of and maintenance of electronic softball score boards, I and the right to advertise thereon. Regarding providing soft drinks, Friends of City Park are the exclusive concessionaire for - 5 - food and beverage in city Park and this portion of the contract be negotiated directly with them. Regarding providing of one or more score boards with advertising the committee felt that this would have to be publicly bid. Mr. stich will further discuss • these matters with the Executive Director. The committee reviewed the proposed Advertising Agreement submitted by Anheuser-Busch, Inc. This provides for advertising in various areas of the Park, payment of certain fees to city Park, maintenance of advertising signs, options for additional advertising space in City Park and other matters. The committee unanimously agreed that the Board could not enter into such agreement without going through the prescribed bid process. A draft of a bid package for a Service Agreement for 175 golf carts was reviewed by the committee. The Chairman will confer with Joe Buscher relative to the bid package and to make sure that the package is compiled in all respects with the public bid law. Mr. Bridges is researching law regarding a building (the Carousel) receiving the name of a living person. PUBLIC RELATIONS COMMITTEE - No Report. TENNIS COMMITTEE - Mr. Bridges reported that the committee met and selected D&O Contractors, the low bidder, to resurface 15 of the 18 rubico courts for $189,000 and to begin on February 27, I 1989. This amount did not include installation of underground drainage. Mr. Buscher advised that there is a possibility of City Park receiving another $50,000 from the City, and if so, it would be used to install drainage and electrical service. Regarding electrical work to be done in the area of the tennis courts, the committee recommended the coordination of the renovation of the soft courts with the A&E Committee, headed by Mr. Hurstell, to avoid having to dig up courts that had already been renovated to facilitate the laying of the underground conduit. Mr. Bridges stated that Mr. Whaley gave a presentation on the possible starting of a tennis club that would be operated and managed by city Park. He felt that if city Park operates its own tennis club, that revenues could be substantially increased. The present private club is operating under a one year lease which expires June 30, 1989. Notice would have to be given by April 30, 1989 if the Park decides not to renew their lease. The committee is further investigating the possibility of implement ing a public club. Mr. Whaley will inform leadership of the current club that the Park is considering not renewing their lease, and to initiate discussions in an attempt to work out an agreement when the current private clubs would be absorbed into the new public club should the Park decide to implement its own I tennis club. - 6 - CHARTER & BY-LAWS COMMITTEE - Mr. Schoen reported that a copy of proposed changes was mailed to each commissioner. The committee received several responses and Mr. Schoen moved that the committee meet ten days after today's meeting to study the I responses, which was seconded by Mr. Steeg, was put to a vote and duly carried. AD HOC GOALS & OBJECTIVES COMMITTEE - Mr. Hurstell reported that he has received the goals and objectives from all committees, except one. He moved that the Board's No. 1 goal is to become economically self-sufficient; and No. 2 to unify the work of departments, which was seconded by Mr. Nelson, was put to a vote and duly carried. copies of all committee's goals were given to each committee chairman. MUSEUM REPRESENTATIVE - No Report. FRIENDS OF CITY PARK - Mrs. Fontenot reported that the committee met and instituted the use of the volunteer cards in an effort to improve the recording of volunteer hours. Diggs Morgan and Janet Larue are investigating the renovation of the Peristyle. Mrs. Fontenot reported that, under the initiative of Mrs. Carruth, Friends have sought and received its inventory of stock, including a car, by having everything donated to them. I UNFINISHED BUSINESS: Horse Stables - Mr. Buscher reported that the stables operated at a profit of $1300 due to a horse show. He has received from Mr. Jerome Robinson a written proposal to operate the stables. Another individual expressed an interest and will put same in writing. Mr. Steeg moved that the current deadline be extended to the last day of May, and that the boarders remove their horses thirty days thereafter (June), which was seconded by Mr. Nelson, was put to a vote and unanimously carried. NOMINATING COMMITTEE - Five commissioners are to be nominated and serve for one year, with a chairman being elected among them. The five current members are: Sylvester, Davidson, Gibert, Janssen and Read. The only one eligible for reelection is Mr. Davidson. Commissioners nominated the following: Davidson, Steeg, smith, Dickhaus, Hilbert and Huger. By written ballot vote, the following were elected: Davidson, Steeg, smith, Huger and Hilbert. On a motion male, seconded cnd dul y carried the meeting w 8S alj ourned at 5: 45 P. M. I ~y" ATTEST: ~2.7lu-~ES' I DEN T OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF FEBRUARY 1989 Cash on Hand January 31, 1989 $ 14,792.50 Sources of Cash: Proceeds from Loan $237,600.00 City Bonds-Tennis Construction 41,548.60 Proceeds from Operations 260,283.40 539,432.00 Total Available Cash $554,224.50 Uses of Cash: Purchase of U.S. Treasury Bill $156,622.89 Operations 238,627.65 Debt Service 20,550.45 Capital Project 41,548.60 Total Cash Used in February $457,349.59 I Cash on Hand February 28, 1989 $ 96,874.91 INVESTMENTS Quadraplex Investments U.S. Treasury Bills - (due 4/06/89) $391,810.00 C.D. Oak Tree - 7.5% (90 days) (due 6/24/89) 95,000.00 C.D. FNBC - 7.0% (90 days) (due 3/3/89) 95,000.00 C. D. First City Bank - 7.25% (90 days) (due 6/23/89) 95,000.00 Total Investments $676,810.00 General Investment U.S. Treasury Note - (due 5/15/89) $ 4,000.00 U.S. Treasury Note - (due 3/31/89) 34,265.90 $ 38,265.90 Tennis Construction Fund I U.S. Treasury Bill - (due 5/18/89) $ 156,622.89 PARK AREA, 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 March 14, 1989 MEETING NOTICE AND AGENDA FOR MARCH 21, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of February 1989 Minutes. 4. Management Report. I 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. Presentation of Sports Complex for informational purposes only. 12. Election of Nominating Committee. 13 • Adjournment. I PARK AREA. 1500 ACRES r1 ---O-F-C-O-M-M-I-S-S-IO-N-E-R-S-.-N..... EW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 March 15, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Monthly Report Dear Commissioners: Historically, February is a very difficult month for the Park to improve it's financial position. The weather is usually very cold, windy and wet, as evidenced by last year's twelve inches of rain received during February. This February the Park received less than one inch of rain and has only had 2.4 inches of rainfall this year. Naturally, good weather produces favorable financial statements and rainy weather has a devastating impact on the Park's finances. We are budgeted to lose money in January and February because the Park as a whole simply does not produce enough revenue to cover expenses during these months. This February expenses exceeded revenue I by $56,000 while we were budgeted to lose $119,000 and in February of 1987 the Park lost $116,000. This means we had a favorable operating variance of $63,000 for the month of February and now have a favorable variance from budget for the year of $167,000. While the good news is that we are currently operating at a level that is better than both budget and prior year, we still have a net loss of $20,820 for the first two months of the year. Our cash flow problems have not improved and our accounts payable now exceed $350,000. We have a severe problem in not being able to pay vendors on a timely basis. Based on budget projections, we will not have a positive cash flow until the end of March and will not make a significant impact on paying old invoices until April. The Friends of City Park have been asked to assist the Park by advancing unspent funds from last year's Lark in the Park. In terms of February's operating results most departments exceeded budget and prior year levels. Golf had another outstanding month exceeding budget expectations by $35,000. Total rounds of 8,724 exceeded prior year by 25%; cart rentals exceeded prior year by 50%; and driving range activities also showed an increase of 20%. I Tennis revenues also exceeded budget, boat rentals increased by PARK AREA. 1500 ACRES Page 2 I 66%, Food and Beverage exceeded budget by $15,000, and the operating results from every department (with the exception of the amusement rides) surpassed budget expectations. The Horse Stables had a very good month primarily due to the last equestrian show of the fall circuit. The Stables had an operating profit of $3,691 in February and now has a surplus of $4,975 for the first two months of the year. The management of the stables has worked tirelessly to host horse shows that have provided the additional income to make the stables a viable operation this year. They are to be commended for their efforts. Saturday, March 18th will be the 44th annual Times-Picayune/City Park Big Bass Rodeo. This is the oldest consecutively held bass contest in the United States and we are thankful for the continued support of Bob Marshal and the Times-Picayune as the Rodeo would not be successful without the myriad of advertising space given freely to promote this event. Construction projects currently underway in City Park include Phase II of the resurfacing of the rubico tennis courts, irrigation of the East Golf Course greens and tees, and the concessions building in the amusements area. I We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, L6~ ~B~a-s-s~iLC~h~------J~Ph ~. Buscher Executive Director G neral Manager BLB/JHB/dz I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW URLEANS. LOUISIANA 70119. PHONE (504) 482-4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING FEBRUARY 28, 1989 Department Actual Budget Prior Year Golf Green Fees 85,287.88 73,000.00 58,506.42 Golf Cart Rentals 36,176.18 28,000.00 27,522.93 Golf Driving Range 24,231.65 22,000.00 21,746.33 State Appropriation 0 0 0 City Appropriation 0 0 12,500.00 Tennis 10,029.62 10,100.00 6,456.31 Horticu1 ture 0 0 0 Boating & Fishing 5,000.58 2,000.00 3,300.80 I Food & Beverage 4,414.68 (11,600.00) 0 Botanical Garden ( 2,970.95) ( 5,840.00) 0 Amusement Rides (17,873.60) (16,175.00) 0 Storyland ( 54.32) ( 3,600.00) 0 Shelters 1,385.00 300.00 1,610.00 Baseball 1,892.71 1,000.00 925.68 Stadia 1,922.00 8,000.00 8,306.00 Marconi Meadow 7,797.00 5,000.00 7,544.00 Concessions 0 400.00 187.50 Miscellaneous 1,651.00 1,500.00 137.50 Interest Income 492.95 400.00 401.48 Horse Stables 11,238.57 0 18,509.82 Total Revenue 170,620.95 114,485.00 167,654.77 I PARK AREA. 1500 ACRES 'lD ~ ---O-F-C-O-M-M-I-S-S-IO-N-E-R-S-.-N..... EW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 1989 PARK STATISTICS As of 2/29/89 Current Last Year Current Last Year Monthly Monthly Y. T. D. Y. T. D. Daily Green Fees North 1,824 1,227 4,033 South 2,845 2,646 1,799 7,008 3,252 East 1,707 1,389 3,836 West 2,806 2,547 2,143 5,363 4,054 Monthly Golf Tickets 191 95 Annual Golf Tickets 342 172 2 6 275 228 lIIo:,.ca,c RenCal - ,: Hole 2,868 1,908 6,234 Hole 3,719 423 405 950 858 rIvIng Range Buckets 7,987 6,724 18,523 12,005 Tennis Courts - Rental Hours 1,171 1,051 2,445 2,357 Softball Games - Day 14 46 20 - Night 95 0 9 0 9 Bike Rental - 1 Hour 32 31 78 44 Pedal Boat - 1/2 Hour 256 214 490 329 " " - 1 Hour 276 145 Skiffs - 1 458 242 Hour 146 132 Canoes - 1 Hour 239 189 160 147 274 202 Fishing Ticket - Daily Adult 224 0 707 " - Daily Youth 326 n " 55 0 154 Annual Pass 62 0 0 7 9 Fishing Rodeo Rainfall - inches .09 12.0 2.44 I 19.1 PARK AREA. 1500 ACRES 71 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Twenty-First day of March, 1989, commencing at 4:00 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, Carruth, Comiskey, Davidson, Dickhaus, Fontenot, Hilbert, Huger, Hughey, Hurstell, King, Larue, LeCorgne, Nelson, Radelat, Reisfeld, Schoen, Siefken, smith, Steeg, stich, Sylvester and Winston. EXCUSED: Commissioners Pottharst, O'Keefe, Taylor. ABSENT: Commissioners DeViney, Lupin and Wilson. GUESTS PRESENT: Mayor Sidney Barthelemy, Frank Walk, Russ Ponder, Francois Marie Lucet, and Coleman Warner of the Times Picayune, James Janssen, Member Emeritus. The President transposed the regular order of business to allow a presentation be made, for informational purposes only, by Mr. Frank Walk for an International Sports Academy of New Orleans, Inc., which will be made available to both a local membership and out of town business guests. The favored location is the area of I the Park between 1-610 and Harrison Avenue from the Orleans Canal to Magnolia Drive. The group would refurbish Popp's Fountain and maintain same. The Mayor urged the group to attempt to locate the facility within City Park due to its economic involvement. Mayor Barthelemy stated that he came to the Board to support the project and gave the history of how the project developed. A trip was taken to Paris a year ago for the purpose of bringing economic development to New Orleans. The pyramids, a sports facility in Versailles developed by Mr. Tallibert, was viewed. The Mayor was impressed and began discussing the possibility of developing a Sports Academy in New Orleans. It would have to be compatible with city Park and developed within the architectural confines of the Park and be enhancement to the area. The group would repair Popp's Fountain, improve drainage and deal with other problems, such as the lagoons. He felt Europeans would come to New Orleans to spend time at the sports Academy. He re quested that the Board give consideration to this great concept which he felt would enhance the Park. The president stated that she would appoint an ad hoc committee to review the project and report to the Board. Mr. Walk thanked the Board for allowing them to make their presentation and stated I his group stood ready to assist the ad hoc committee. - 2 - The President advised that the February minutes had been distributed. Mrs. Fontenot noted that the Friends were still searching for a car to be donated; Mr. Dickhaus stated that I within the report of the Development Committee that a Director of Development and lobbyist "long-term" was being sought; Mr. Hughey offered the correct spelling of his name on page 1. Mr. Hurstell moved that the minutes, as corrected, be approved. The motion was seconded by Mr. Hilbert, was put to a vote and carried. Regarding the Manager's report, Mr. Bassich added that the recent Bass Rodeo was well attended and commended Mr. Buscher on putting it together. He also reported that the amusement rides were opened during the past Saturday and Sunday, which were two very good days for the Park. No Communications. REPORTS OF THE OFFICERS: President - No Report. First Vice President - No Report. Second Vice President - No Report. secretary, Mr. steeg, reported that the recent notice of the Annual meeting omitted an exhibit proposing an amendment to the Charter. Within the By-Laws Committee a revision is suggested, which has been submitted by three members and the President, as I required. Same was forwarded to the Secretary, and he requested all Board members to sign for the exhibit and review same for the upcoming meeting (a copy of which would be mailed to those to present) . Treasurer - Excused. REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported that the committee met. A set of plans for the Quadraplex has been submitted to management. The only portion lacking is the electrical component. The committee has previously approved the conceptual drawings and will refer the project to the Finance Committee once the electrical plans have been reviewed and approved. The committee reviewed a conceptual drawing for adding an ice cream vending area to the Shop in the Park. Electrical, water and drainage is in place and costs for modifications would be minimal. It was recommended that staff secure an architect to accommodate management with implementation of this project with I particular interest to permits and code compliance. - 3 - The committee was updated on the severe electrical overload on I the front section of the Park, due to the addition of Christmas in the Oaks, and the inadequate electrical service to the Tennis Center. Drawings for electrical needs and cost estimates are being prepared. Mr. Hurstell reported that electrical service is urgently needed and must be repaired prior to this year's Christ mas in the Oaks. The electrical vaults are badly deteriorating and this project should be a top priority for the Park. The committee reviewed a proposal from Friends regarding a donation of $125,000 for the purpose of restoring the Peristyle. It was recommended that an architect be engaged to review its condition and submit an approximate cost of restoration. The committee recommended that Friends representatives be appointed to serve on the A&E Committee in a liaison capacity. CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and reviewed financial statements for concessions operations. Excellent performance was indicated for the first two months of the year, and for the past weekend grossed more than $33,000. The committee accepted staff's recommendation that approximately one-fourth of the area of the Shop in the Park be devoted to food and beverage service. Same will be designed by an architect to harmonize with the building's character. I The income statement for "Christmas in the Oaks 1988" was reviewed, noting a net profit of $55,000. A fee increase is being discussed by the committee. Regarding the Quadraplex, Mr. Nelson reported that architectural and landscaping plans and specifications are complete and avail able for review in the city Park office. Engineering plans are forthcoming. Staff is working on financial projection, and the Finance Committee is studying a means of financing the project. Within the Carousel Gardens, construction of new restrooms and a concessions building is ahead of schedule and expected to open mid-April. Underground drainage is nearing completion, and new water mains and fire hydrants are in service. The management of the stables has resigned and an experienced interim operator has been employed until the facility can be leased. Inquiries from three sources on proposals to lease the facility have been received. Lease specifications are being prepared and will be advertised in the near future. Regarding the status of the Christian Brothers lease on the McFadden residence for operation of the school, final legal points with respect to insurance are being resolved, and an I amendment to the lease should be forthcoming. - 4 - 71 FUND DEVELOPMENT COMMITTEE - Mr. Dickhaus reported that the committee met. staff was asked for an update of all requests for I capital in a priority mode. The Executive Committee was urged to act promptly and positively in establishing an endowment fund, with restricted and unre stricted accounts. They were also asked to formulate a policy as to placement of a portion of operational funds into a restricted or endowed account. Friends have already acted on the committee's recommendation in advancing their funds to City Park in order to cut down costs attendant to conventional loans. Friends will look into a fund raising campaign to address the Buck Moth problem in the Park. The committee discussed the rebate of state taxes for City Park and recommended that this approach be tried primarily as leverage for getting dedicated funds earmarked for city Park. Discussions took place regarding City Capital funding under essentially the same scenario. This approach also will be difficult to achieve; however, the Board should try to obtain future city Capital bond programs. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met. On behalf of same, she moved that the Board ratify the selection of the CPA firm of Peat, Marwick and Main because of its long relationship with the Park; its familiarization with the Park's operations; its assurance to continue to assign its personnel familiar with the Park to the overall supervision of performing I the audit; and the insignificance in the overall fees by both firms (Touche, Ross). The motion was seconded by Mrs. Fontenot, was put to a vote and carried. The committee discussed the status report on the Quadraplex. The cost estimate for completion of the Quadraplex (including parking areas) will be approximately $1,800,000. Due to excellent weather during January and February, the Park realized a total deficit of $20,000 for those two months as opposed to an anticipated budgetary loss of $120,000. Friends have allocated $81,300 to the Park for the purchase of certain capital improvements and advanced $59,400 of these funds to help with the accounts payable problem. The Park established a line of credit with the FNBC of $25,000 (the requested $50,000 line of credit was not approved) in order to have a line of available funds to offset a cash flow crises. These funds would only be used in an emergency situation. The forthcoming Christmas.in the Oaks budget was reviewed. Emphasis will be placed on hiring more sales oriented personnel for the sale of food and beverages. The concessions building I will then be in full operation and should dramatically increase revenue from food and beverages. 15 - 5 - At the request of the Finance Chairman, a volunteer group of commissioners will serve on a committee to review the Park's budget with the thought in mind to attempt to include a reserve I contingency fund and other matters that may tend to make the budget more workable. Mrs. Carruth urged Board members to read her letter regarding the serious cash situation of the Park, which was recently mailed and included in the meeting notice package. EXECUTIVE COMMITTEE - Mr. Hilbert reported that the committee met and spent much time in reviewing the Park's very delinquent accounts payable. GOLF COMMITTEE - Mr. Schoen reported that the committee met and advised that, due to excellent weather, the total income and expenses for the two months of January and February were approximately $115,000 over budget. The committee is studying the lease or purchase of 150 carts. The installation of the irrigation system is on schedule. Friends approved that $5000 be spent on new golfs balls at the Driving Range. 60,000 new golf balls will be put into use by the 21st of March. Mr. Schoen reported that the new contract for golf tournaments has been well received and should bring extra money to golf I income. He added that the Italian Open was successful despite the very cold weather. Due to golf carts, because of their height, being unable to pass through the tunnel of the little course, the railroad has been contacted to make repairs. HORTICULTURE & GROUNDS COMMITTEE - No Report. LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - Mr. Huger reported that the committee met and reviewed publicity City Park had received for the month, as well as copies of all press releases sent out. Mrs. Spicer discussed her outline of the 1989 annual marketing plan. The Public Relations Department has applied for a $40,000 matching funds grant from the Division of Arts for "Creative Imaging for New Orleans city Park", which is a collaboration among advertising, urban planning, graphic design and film professionals resulting in a new creative image for City Park to produce brochures, a fun "stylized" map and film clips of the Park's programs and amenities. I The establishment of a permit system for shooting film and taking photographs in city Park is being investigated. - 6 - The idea of Sunday Symphonies in the Park was reviewed, which would be a joint venture between local bands, music groups and I the Park. The development of a new logo for the Park was discussed. For the upcoming Easter Festivities, Elmer Candy Company will be requested to donate candy Easter Eggs for Sheriff Foti's Easter Egg Hunt. Banners have been placed at entrances to city Park announcing the opening of the Amusement Ride Area on Easter Weekend. Mrs. Spicer reported that City Park, NOMA and Rivertown are working with a local tour company, so that a new tour could be developed incorporating these three sites. The idea of a series of postage stamps of City Park is being investigated. It was noted that City Park's Carousel and its building was one of four winners of the New Orleans Chapter of the american Institute of Architects Annual Design Award. Mrs. Spicer displayed three cover stories from a recent Times Picayune all appearing on one day, including the front page. Mrs. Spicer stated that she makes it a practice to thank the news media for their participation and recognizes their good I publicity. For the Lark in the Park, the news media is given complimentary tickets. TENNIS COMMITTEE - Mr. Bridges reported that the committee met and continued its consideration of the possible conversion of the present private mens' and womens' tennis clubs to a public tennis club operated and managed by city Park. Gross tennis sales are up approximately 20% over prior year figures for the first two months. In an effort to increase revenue generated by the soft courts, the committee recommended to not renew the lease agreement currently in effect with the city Park Tennis Club when it expired on June 30, 1989. Instead they would offer a new one year lease from July 1, 1989 to June 30, 1990 to the City Park Tennis Club for lease of seven courts, seven days a week, 7 A.M. - 7 P.M. at a annual rent of $41,400. Also, the Orleans Women's Tennis Club was requesting that three courts be leased to them at an annual rent of $18,800, along the same terms. Mr. Bridges moved that these proposals be approved, which was seconded by Mr. Hilbert, was put to a vote and unanimously carried. with the remaining five renovated soft courts, it was proposed I that a pay one price pass be instituted for play on any of the remaining courts, seven days a week, 7 AM to 10 PM at an annual - 7 - price of $240. Mr. Bridges put this in the form of a motion, which was seconded, was put to a vote and carried. I MUSEUM REPRESENTATIVE - No Report. FRIENDS OF CITY PARK - Mrs. Fontenot reported that the Friends have been busy in turning out massive mailings for the Celebration of the Young Child, Sundae in the Park and a monthly newsletter. An on-going examination of the membership list continues. Volunteers have been provided for the WalkfRun for Storyland and there is an ongoing group of works in the Garden. Department heads have been interviewed about their volunteer needs and job descriptions have been formulated. An appeal has been made to VIA and Vigor. Friends are pursuing a system of networking whereby the quantity and quality of volunteers is improved. Over 2200 volunteer hours have been reported. Friends is introducing a new format to its newsletter. Friends are sponsoring a general appeal to the membership for support for the spraying and fertilization of the Park's treasured live oaks. There are approximately 245 trees over 100 years old. Unfinished Business: The President announced the names of those elected by last month's ballot vote to the Nominating Committee, which were I Commissioners Davidson, Steeg, Smith, Huger and Hilbert. On a motion made, seconded and duly carried the meeting was adjourned at 5:17 P.M. C1JdhX~4 Recording Secretary ATTEST: I '18 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF MARCH 1989 Cash on Hand February 28, 1989 $ 96 ,874 .91 Sources of Cash: Proceeds from U.S. Treasury Note 36,115.63 Proceeds from Operations 3 337,063.37 373,178.90 Total Available Cash $470,053.81 Uses of Cash: Operations 354,914.72 Debt Service 19,881. 77 Capital Project 34,662.18 Total Cash Used in March $409,458.67 Cash on Hand March 31, 1989 I $ 60,595.14 INVESTMENTS Quadraplex Investments U.S. Treasury Bills - (due 4/06/89) $391,810.00 C.D. Oak Tree - 7.5% (90 days) (due 6/24/89) C.D. FNBC - 7.0% (90 days) (due 6/3/89) 95,000.00 95,000.00 C. D. First City Bank - 7.25% (90 days) (due 6/23/89) 95,000.00 Total Investments $676,810.00 General Investment U.S. Treasury Note - (due 5/15/89) $ 4,000.00 Tennis Construction Fund U.S. Treasury Bill - (due 5/18/89) , $ 156,622.89 PARK AREA. 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 APRIL 11, 1989 MEETING NOTICE AND AGENDA FOR APRIL 18, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of March 1989 Minutes. 4. Management Report. I 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. , PARK AREA. 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 4B2-48B8 April 12, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, LA 70119 Monthly Report Dear Commissioners: From a budget standpoint the month of March was almost exactly as predicted with the net results of operations being within $35.00 of budget projections. During the first three months of the year the Park is budgeted to operate at a loss and year-to-date we have an opearting deficit of $63,235. This is considerably better than the budgeted deficit of $211,923 and prior year's deficit as of March 31st of $114,240. The weather in March was very good as the Park received only 6.7 inches of rain which is nearly two-thirds of the previous year's 10.1 inches. The rain mainly fell during the middle of the work week and therefore, had no noticeable affect on the Park's operations. I While the weather should have stimulated activities, only the golf cart shed, food & beverage operations, and the amusement rides significantly surpassed budget expectations. Construction in progress on the East Golf Course limited play from 1,844 rounds in March of the previous year to only 287 rounds this March. Restoration of the rubico tennis courts resulted in tennis revenues being significantly under both prior year and budget projections. Construction in the amusement rides area delayed the opening of the Carousel Gardens until the third weekend in March. But once open the citizens of New Orleans have supported the rides area with large crowds of people and record breaking revenue. With only two weekends of operating, the amusement rides grossed $34,275.00 gross revenue and net revenue of $7,008.00. The net results of operations improved by $20,000.00 over the prior year. March 18th was the 44th City Park/Times-Picayune Big Bass Rodeo. This was one of the most successful Bass Rodeos in years as 1,363 people participated in the country's oldest consecutively held Bass Tournament. Thirteen fish weighing in excess of 4 pounds were brought to the awards ceremony with the largest Bass tipping the scales at 5 , lbs. 5 ozs. Many thanks to Bob Marshall of the Times-Picayune and the volunteers of the Telephone Pioneers and New Orleans Bassmasters as PARK AREA. 1500 ACRES - , 81 Page 2 I their efforts allow the rodeo to continue and improve. Although our cash situation is still very tenuous, we did see improvement toward the latter part of March. We are now paying our bills within 90 days and had total accounts payable of $325,000 as of March 31st. The bid packet for the stables is nearly complete and public notice should be given within the next two weeks. The stables lost $3,000 in March but has an operating profit of $1,800 year-to-date. We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, j~~. I eauL:Bass1ch Executive Director General Manager BLB/JB/dz , r1 ---O-F-C-O-M-M-IS-S-I-O-N-E-R-S-.-N....JEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 462-4666 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING MARCH 31, 1989 Department Actual Budget Prior Year Golf Green Fees 103,898.14 100,000.00 Golf Cart Rentals 84,369.80 47,586.72 45,000.00 46,926.07 Golf Driving Range 41,394.27 39,000.00 State Appropriation 37,737.89 0 0 0 City Appropriation 0 Tennis 0 13 ,000.00 12,943.81 19,900.00 13,486.56 Horticulture 0 Boating & 0 0 Fishing 17,621.04 18,000.00 Food & Beverage 18,668.73 20,912.92 16,500.00 Botanical Garden 0 I ( 5,291. 61) ( 5,440.00) 0 Amusement Rides 7,686.47 Story1and 5,040.00 0 294.39) 5,000.00 0 Shelters 3,325.00 Baseball 3,100.00 4,100.00 2,250.01 3,100.00 2,982.57 Stadia 0 Marconi Meadow 500.00 0,000.00 ) 1,000.00 3,000.00 572.00 Concessions 515.00 Miscellaneous 400.00 0 1,558.75 1,500.00 Interest Income 242.18 1,214.07 400.00 Horse Stables 147.88 7,910.64 0 22,146.31 Total Revenue $264,230.84 $255,000.00 $243,379.99 , PARK AREA, 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70l19. PHONE (5U4) 482-4888 1989 PARK STATISTICS As of 3/31/89 Current Last Year Current Last Year Monthly Monthly Y. T. D. Y. T. D. Daily Green Fees North 2,471 2,038 6,504 4,883 South 3,394 2,750 10,402 6,002 East 287 1,844 4,123 4,650 West 3,402 2,832 8,765 6,886 Monthly Golf Tickets 212 133 554 305 Annual Golf Tickets 2 3 277 231 I Golf Cart Rental - 18 Hole 3,774 3,035 10,008 6,754 - 9 Hole 641 706 1,591 1,564 Driving Range Buckets 11,887 12,517 30,410 24,522 Tennis Courts - Rental Hours 1,658 2,065 4,103 4,422 Softball Games - Day 44 46 64 141 - Night 5 21 5 30 Bike Rental - 1 Hour 7 89 85 133 Pedal.. Boat.. - 1/2 Hour 590 350 1,080 679 - 1 Hour 706 511 1,164 753 Skiffs - 1 Hour 365 301 604 490 Canoes - 1 Hour 443 326 717 528 Fishing.. Ticket - Daily Adult 1,099 2,567 1,806 2,893 .. - Daily Youth 335 • 537 489 599 Annual Pass 6 8 13 17 Fishing Rodeo 1,363 1,428 Rainfall , - inches 6.72 10.1 9.16 29.2 PARK AREA. 1500 ACRES MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was I held on Tuesday, the Eighteenth Day of April, 1989, commencing at 4:05 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, carruth, Comiskey, Davidson, Fontenot, Hilbert, Huger, Hughey, Hurstell, King, Larue, LeCorgne, Lupin, Nelson, Radelat, Reisfeld, Schoen, Siefken, Smith, Stich, Taylor and Winston. EXCUSED: Commissioners Dickhaus, Steeg and sylvester. ABSENT: Commissioners DeViney, O/Keefe, and Wilson. GUESTS PRESENT: James Janssen, Member Emeritus; and Al Reagle of Lucky Star. The President advised that the March minutes had been distributed. Mr. Smith moved that the minutes be approved as written, which was seconded by Mr. King, put to a vote and duly carried. Regarding the Manager/s report, Mr. Buscher supplemented same and reported on the stables operation. He advised that they have I tried to make the stables a viable financial operation for the past two years and we continue to lose money. The last alternative is to lease the facility, which would require a public bid process. He was working on a 10 year proposal, with two five-year options. A minimal annual rental would be $9000, paid annually in advance, plus 6% of all revenue generated in excess of the first $250,000 of dPerting revenue. Lessee will provide certified statements from CPA/so Part of the lease package would include improvements, such as electrical, painting, repairing specific stalls (totalling approximately $30,000) with same to be accomplished within the first 6 months of the lease. Mr. Buscher stated that the recommendation has the approval of both the Concessions and Finance Committees, and must still be reviewed by the Legal Committee. He requested that a motion be made, authorizing the bidding process to begin, and after sealed bids are received, come back to the Board for final review. The motion was made by Mr. Nelson, was seconded by Mrs. Carruth, put to a vote and unanimously carried. Mr. Bassich added that the busy areas of the Park have been filled to capacity, and the amusement rides area is having record I crowds. - 2 - Communications - A letter of resignation has been received from Russell Pottharst, the Board's Treasurer, who will pursue a new business interest outside of the city. I Mr. Bassich reported that at a general membership meeting, the By-laws were adopted, allowing Councilman Bob DeViney of Jefferson Parish to appoint a representative in his place. The appointment is Mrs. Jeanne Hines. REPORTS OF THE OFFICERS: President - No Report. First Vice President - No Report. Second Vice President - No Report. Treasurer - Vacant. Secretary - Excused. REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported that the committee met and discussed five items: The renovation of the electrical system feeding Roosevelt Mall and the Wisner Tennis Center; the Peristyle restoration; an ice cream parlor in the Storyland gift shop; electrical wiring layouts for the I Quadraplex; and the City Park master plan. He further reported that the railings at the Pan American Stadium must be changed to meet current safety and insurance standards, prior to renting the stadium this fall. The approximate cost is $12,000. The committee will search for funds. The committee is working on resolving the problem of a leaking tunnel, by the South golf clubhouse. CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and reviewed its financial statements. It was noted that income has been excellent, substantially above budget, but that closer control of expenditures was needed. Regarding Christmas in the oaks, on behalf of the committee and with approval of the sponsors, Mr. Nelson moved that the following be charged: $2 per car for a drive-through, $2 per person for a walk-through, with children seven and under being admitted free, and $2 per person for busloads of spectators being driven through. The motion was seconded by Mr. Schoen, was put to a vote and unanimously carried. The committee has received and reviewed with staff the Quadraplex plans and specifications from the architect. Further I action awaits provision of adequate tUDding. The Concessions ------~ ~-~.-- .. - - 3 - committee recommends that the Development committee be charged with developing approximately $1 million in additional funding for construction of the Quadraplex, and developing means to connect sewage service from the Quadraplex into the City's I sanitary sewerage system. A proposal for operating the Quadraplex was received and referred to staff for study. Construction of restrooms and concessions stand in the Carousel Gardens is on schedule and should be completed within the contract time. The committee recommended approval of a lease/purchase agreement for the Tilt-a-Whirl amusement ride now operating on an interim basis in the Carousel Gardens. The agreement provides for purchase of the equipment by sharing revenues from usage of the ride and does not require any cash outlay by city Park. staff will study a senior citizen discount for concessions activities and report back to the committee. Discussions are underway with UNO to update a usage study of City Park. EXECUTIVE COMMITTEE - Mr. Hilbert reported that the committee received a written proposal from the group representing the Sports Academy, and will consider same. Mr. Bassich stated that telephone calls received from nearby residents are being I documented, and are mainly negative due to the amount of land proposed to be used. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met and discussed the Quadraplex. Prior to raising the approximate $1 million, Mr. Buscher will conduct a survey of softball leagues who could be interested in using the facility and is preparing financial projections for the project. staff will work on a system to monitor unbudgeted expenditures for repair and maintenance by several areas such as Catering and Botanical Garden. FUND DEVELOPMENT COMMITTEE - Reporting for Mr. Dickhaus who was unable to attend, Mr. Bassich stated that the committee met and discussed many topics including an endowment and miniature golf. GOLF COMMITTEE - Mr. Schoen reported that the committee met and reviewed its operating results for the first quarter, noting that golf is over budget by $110,000. During the first 90 days golf averaged $7000per day ($634,000 in 90 days), only 4 days were lost to inclement weather. The sprinkler system on the East course should be completed by I July I, and will possibly go over budget. - 4 - 87 A study is being prepared to compare leasing versus purchasing golf carts. I The committee received a report on the condition of the clubhouse and golf courses. The Golf Pro's office is almost complete. The golf driving range has received 60,000 new golf balls and income has increased by $300 per day. The driving range had eight $2000 days in March. The best day in March was $2870. HORTICULTURE & GROUNDS COMMITTEE - Mr. Reisfeld reported that the committee met. It was noted that the committee is the guardian of the Park's grounds, the 1500 acres, and there is the constant need to evaluate same. He invited Board members to a tour of the Park this Monday to become more familiar and to obtain suggestions. Regarding the buckmoth catepillar problem, the situation was not as bad as anticipated. The area of Storyland and the amsuement rides was sprayed. LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - Mr. Huger reported that the committee met and reviewed the recent publicity. The committee viewed a 15 minute City Park video, which was very informative and contained general information about the Park. I It was suggested that management consider featuring volunteer and paid groups, such as the Shriner clowns, etc. to appear in Storyland and the amusement area. One group has already contacted and are ready to set up an entertainment schedule. The committee suggested that a "clear-a-date" system for special events implemented. Regarding special City Park postage stamps, it was suggested to investigate same for the Park's 100th anniversary in 1991. The May issue of Architecture Magazine would feature a story and photograph of City Park's carousel, which was one of five winners of the New Orleans Chapter of the American Institute of Architects Annual Design Award. Due to the high volume of patrons to the Park, it was suggested that volunteers set up a table and a visual display to sell memberships to the Friends of city Park. TENNIS COMMITTEE - Mr. Bridges reported that the committee met and reviewed the proposed lease agreements of rubico courts to be I presented to the Mens' and Ladies' tennis clubs. - 5 - Annual passes for tennis play will be for sale on September 1, 1989. Regarding renovation of the rubico courts, it was reported that I the contractor is approximately 4 weeks behind schedule. The contract will be reviewed regarding a penalty clause. The revised completion date for the ten courts leased to the tennis clubs is May 15. Renovation of the remaining five is scheduled to be completed anywhere from June 15-30, 1989. In reviewing revenues and expenditures, it was noted that there is an approximately 10% increase in revenue from court rental for the first quarter of 1989 when compared to the same period last year. Expenses are greater than revenue in the sum of $12,961.05. To increase revenues, it was reported that Tom Whaley feels he can schedule more tournaments and encourage play during non-prime time. Mrs. Spicer is invited to future meetings for her input. The committee also discussed soliciting corporate donations and sponsorships. They also discussed increasing the per hour cost to play on rubico courts and will report further at the next meeting. MUSEUM REPRESENTATIVE - Mrs. Read reported that a new national exhibition "Making Their Mark: Women Artists Move into the Mainstream 1970-85" will be opening at NOMA on May 6. The exhibition and tour have been made possible by the generous I support of Maidenform, Inc. FRIENDS OF CITY PARK - Mrs. Fontenot reported on an upcoming Mother's Day event, called Sundae in the Park, between 2-5 PM, $6/adults, $3/children. It was noted that 1600 volunteer hours were worked during the past month. Unfinished Business: The President advised that at the last meeting a copy of the by laws had been distributed with suggested changes that members of the Board made to the Ad Hoc Committee. Mr. King moved that the By-laws as amended be adopted, which was seconded by Mr. Hurstell, was put to a vote and unanimously carried. New Business: The President reported that due to the resignation of Mr. Pottharst, the Board must elect a new Treasurer. Mr. Smith nominated Mrs. Carruth, which was seconded by Mr. King. A motion was later made to close the nominations, which was seconded. I Mrs. Carruth was elected by acclamation. - 6 - other Business: The President read a memo to all commissioners advising of the vacancy existing due to the resignation of Mr. Pottharst. She I suggested names be submitted to the Nominating Committee, with appropriate biographical data, before May 9, 1989, and that it be determined that the nominee will accept the honor if chosen. The term will be for 2 years and 8 months. Written notice to all commissioners present was distributed; it will be mailed to all absent commissioners on April 19, 1989. Mr. Bassich reported that the President was approached in early March about a sculpture of pierced steel being placed at Wisner Blvd. and Filmore. The Horticulture & Grounds Committee reviewed the site and was in favor of the Arts Council's placing of the sculpture. The Arts Council will install and maintain same. After discussion, Dr. Lupin moved that the Arts Council be given approval to install the sculpture at that location, which was seconded by Mr. Hughey, was put to a vote and carried. Mr. Huger and Mr. LeCorgne voted in opposition. On a motion made, seconded by duly carried, the meeting was adjourned at 5:15 P.M. I ATTEST: I ~ ---O-F-C-O-M-M-I-S-S-IO-N-E-R-S-.-N...... EW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF APRIL 1989 Cash on Hand March 31, 1989 $ 60,595.14 Sources of Cash: Proceeds from U.S. Treasury Bill 400,000.00 Proceeds from Operations 391,845.24 Proceeds from Loans 103,670.76 895,515.97 Total Available Cash $956,111.11 Uses of Cash: Operations 535,262.89 Debt Service Capital Project 21,918.68 103,670.76 Purchase of U.S. Treasury Bill 334,901.58 ota1 Cash Used in April $995,753.91 ash on Hand April 30, 1989 l $ 39,642.80 INVESTMENTS Quadrap1ex Investments U.S. Treasury Bills - (due 10/5/89) C.D. Oak Tree - 7.5% (90 days) (due 6/24/89) $334,901. 56 C.D. FNBC - 7.0% (90 days) (due 6/3/89) 95,000.00 95,000.00 C. D. First City Bank - 7.25% (90 days) (due 6/23/89) 95,000.00 Total Investments $615,901. 56 General Investment U.S. Treasury Note - (due 5/15/89) $ 4,000.00 Tennis Construction Fund U.S. Treasury Bill - (due 5/18/89) I $ 156,622.89 PARK AREA. 15()() ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482·4888 MAY 9, 1989 MEETING NOTICE AND AGENDA FOR MAY 16, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room l. Roll Call. 2. Introduction of Guests. 3. Approval of April 18, 1989 Minutes. 4. Management Report. I 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. Presentation of "Christmas in the Oaks". Presentation by Sperl'Ing f or new 1 ogo and slogan. 12. Adjournment. I PARK AREA. 1500 ACRES • __----I~ OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482·4888 May 10, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, LA 70119 Monthly Report Dear Commissioners: The month of April was a very good month for most areas of City Park. Self-generated revenue of $430,067 surpassed last April's revenue by $112,000. Net results from operations showed a one month surplus of $155,710 compared to a loss of $7,387 during April of the previous year. City Park now has a year-to-date operating surplus of $93,725, while we are budgeted for a loss of $99,589 and had a deficit of $121,932 during the previous period in 1988. We are very close to eliminating the huge deficit from operations experienced during 1988. This year's success is greatly attributable to the beautiful weather we had experienced during the first four months of 1989. To I date City Park has only received 10.7 inches of rain which is one-third of the 35.1 inches of rain received during the same period last year. Nearly every department far exceeded both budget and prior year activity levels. Catering had an outstanding month with gross revenues of $189,356 and net operating results of $58,300. The net results from operations of $58,300 is a 95% increase over the prior year. City Park Food & Beverage profits year-to-date have also nearly doubled the prior year's totals. Of particular interest is that City Park catered the Jambalaya Booth at the Jazz and Heritage Festival. This accounted for $38,000 revenue over a two weekend period. The Amusement Rides had a record setting revenue performance in April. Gross receipts of $87,310 compared quite favorably to last year's $19,351. As you may recall, Easter weekend of 1988 was a complete washout with the Park experiencing severe flooding. This year's beautiful weather has accounted for the difference in revenue 'this year in the amusement rides area. Net revenue from the amusement rides $41,850 was a pleasant surprise when compared to $3,155 loss from operations during April 1988. I The Celebration of the Young Child, Botanical Garden 10th Annual PARK AREA. 1500 Af:RES Page 2 I Spring Garden Show, and the Junior Crescent City Classic all occurred on the first week in April. This not only help boost revenue in the amusement rides but also resulted in the Botanical Garden having a profit of $14,000 in April. Last year during the same period the Gardens operated with a one month loss of $6,050. Golf had a tremendous month with total rounds played of 13,489 exceeding prior year by 25%. Monthly ticket sales both for the month and year-to-date have doubled the previous year's activities. The Golf Driving Range had the best month in its history with gross revenues of $54,572. This was a 35% increase over prior year. Net profits for the driving range of $65,860 are nearly doubled from the prior year. Tennis also had a good month with a profit of $5,350. Court rental hours increased during April by 10.9% over the prior period. Boating and Fishing revenue also surpassed the prior year by 14.2%. This department has a $25,000 surplus year-to-date which is a 56% profit margin, and is a 25% increase over the same period last year. The biggest increase has come from boat rentals instead of an increase in fishing revenues. I The only department which is struggling is the City Park Horse Stable which had an operating loss of $2,220 in April. The bid packet is completely prepared, has been reviewed by Mr. Stich, and will be advertised to the public next week. We hope a suitable lessee can be found to operate this portion of the Park. We are having problems securing adequate health insurance coverage at this time. Our current carrier has increased our premiums by 50% and we have been unsuccessful in finding adequate coverage from any other carrier. Construction projects in progress at this time include renovation to the rubico tennis courts, a Food & Beverage building in the amusement rides area and a sprinkler system for the East Golf Course. New restrooms in the amusement rides area were recently completed and have been opened to the public. Also recenlty reopened was the Children's Wading Pool which had been out of service since 1979. We are grateful for the assistance of Councilwoman Dorothy Mae Taylor who strongly supported this project. Our auditors from Peat Marwick have been busy examining our financial records for the past several weeks. This audit is nearly complete and an exit review will occur at the June meeting of the I Finance Committee. Page 3 I Mr. Bassich will be at the upcoming Board meeting but may have an accent and a funny outfit as he has been vacationing in Scotland for the past two weeks. We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, Joe Buscher General Manager JB/dz I I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 462-4666 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING APRIL 30, 1989 Del2artment Actual Budget Prior Year Golf Green Fees 137,400.21 125,000.00 Golf Cart Rentals 100,932.33 62,171.21 55,000.00 54,697.24 Cart Rentals - S. Course 7,201.83 6,000.00 Golf Driving Range 0 54,572.48 42,000.00 40,240.82 State Appropriation 0 City Appropriation 0 0 0 0 12,500.00 Tennis 16,693.82 22,000.00 Horticu1 ture 14,309.98 0 0 Boating & Fishing 0 17,184.28 16,000.00 15,053.47 I Food & Beverage 58,300.31 41,800.00 Botanical Garden 0 7,227.71 ( 940.00) 0 Amusement Rides 41,859.30 34,300.00 Story1and 0 1,260.57 7,860.00 Shelters 0 2,705.00 2,500.00 1,480.00 Baseball 934.86 Stadia 1,800.00 1,804.58 1,201.00 2,000.00 Marconi Meadow 500.00 1,000.00 3,000.00 4,300.00 Concessions 915.00 4,600.00 Miscellaneous .00 277.99 1,500.00 28,090.44 Interest Income 1,030.93 400.00 Horse Stables 240.75 11 1 775.00 0 24,330.81 Total Revenue $423,711.50 $364,820.00 $298,480.42 I PARK AREA, 1500 ACRES ~ ---O-F-C-O-M-M-I-S-S-IO-N-E-R-S-.-N..... EW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 1989 PARK STATISTICS As of 4/30/89 Current Last Year Current Last Year Monthly Monthly Y. T. D. Y. T. D. Daily Green Fees North 3,226 2,275 9,730 South 7,158 4,908 3,139 15,310 East 9,141 1,227 2,117 5,350 West 6,767 4,128 3,196 12,893 10,082 Monthly Golf Tickets 277 112 Annual Golf Tickets 831 417 2 ° 279 231 tII0~f.cart Rental - 1~ Hole 4,931 3,691 14,669 Hole 10,445 778 738 2,369 2,309 riving Range Buckets 18,716 13,417 49,716 37,939 Tennis Courts - Rental Hours 1,649 1,487 5,752 5,909 Softball Games - Day 63 105 127 246 - Night 2 7 30 Bike Rental - 1 Hour ° 12 86 97 219 Pedal Boat - 1/2 Hour 540 562 1,620 1,241 " " - 1 Hour 834 582 Skiffs - 1 Hour 1,998 1,335 320 353 Canoes - 1 Hour 924 843 485 414 1,202 942 Fish ing Ticket - Daily Adult 2,018 n 2,365 3,824 " - Daily Youth 5,258 n 754 391 1,243 Annual Pass 990 6 3 19 20 Fishing Rodeo 1,363 1,428 Rainfall - inches 1. 56 5.89 10.72 35.09 I PARK AREA, 1500 ACRES MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was I held on Tuesday, the Sixteenth day of May, 1989, commencing at 4:04 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President: Commissioners Carruth, Comiskey, Fontenot, Hilbert, Hines, Huger, Hughey, Hurstell, King, Larue, Reisfeld, schoen, Smith, Steeg, Sylvester and Winston. EXCUSED: Commissioners Davidson, Dickhaus, LeCorgne, Nelson, Radelat, Siefken, Stich and Taylor. ABSENT: Commissioners Bridges, Lupin, O'Keefe and Wilson. GUESTS PRESENT: James Janssen, Member Emeritus; Al Reagle of Lucky Star: and Gay Sperling and Elissa Cohen of the Sperling Group; Peggy Dauterive and Tinky Watson. The President welcomed new member, Mrs. Jeanne Hines • The President advised that the April minutes had been distribUted. Mr. Smith moved that the minutes be approved as written, which was seconded by Mr. Sylvester, was put to a vote • and carried. The president transposed the regular order of business to hear a presentation by Paul Soniat on Christmas in the Oaks. Mr. Soniat advised that his group has worked on a fund raising package, and a city-wide campaign on selling stars 24" tall for $25 each. Channel 4 will provide TV coverage, and the Friends will assist with mailing, etc. to start in July. Large ornaments can be adopted for $400, and the names will be displayed on a sign and tickets issued to the preview party. Major exhibit underwriters are still being sought. Channel 4 will allow a new major sponsor to have air time. "Nightly Underwriters" is a program for companies contributing $5000, who would receive free tickets for all employees with various refreshment packages offered through the catering department. Mr. Soniat requested the assistance from Board members by seeking "Nightly Underwriters". The President thanked Mr. Soniat for his report and suggested that large companies consider the event as a Christmas party, and smaller companies could share a night with another company. Mrs. Gay Sperling of the sperling Group was introduced to the Board. Mr. Bassich stated that the P.R. and advertising firm had been considering a different logo with wider appeal for City Park, instead of the "Suicide Oak". Mrs. Sperling displayed a I heart with the words "City Park" written across it, indicating 98 - 2 - "City Park ••• the heart of the City". Also displayed were various drafts of her company's ideas, such as "Our lagoons leave you reeling", "1500 acres in the heart of the city", "Go for a drive in city Park" (referring to golf), "Free Diamonds" (baseball), I and others. The group will work further with the Public Relations Committee. Mr. Bassich advised that a discussion was held at the April meeting on purchase of the Tilt-A-Whirl, but no action was taken. He asked for a motion authorizing the purchase of the Tilt-A Whirl for $25,000, which had been loaned to the Park on a trial basis. Mr. Schoen so moved, which was seconded by Mrs. Carruth, put to a vote and carried. REPORTS OF THE OFFICERS: President - No Report. First Vice President - No Report. Second Vice President - No Report. Secretary - No Report. Treasurer - No Report. REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported I that the committee met. On behalf of the committee, Mr. Hurstell moved that the Board enter into a contract with the firm of Lyons and Hudson to direct the restoration of the peristyle. The standard AlA contract from Lyons and Hudson for 10% of actual construction costs would be used. The motion was seconded by Mr. Richardson, put to a vote and unanimously carried. Construction should begin within 30 days for an ice cream parlor at the Little Casino. Regarding the Quadraplex, the committee agreed that the drawings are satisfactory and the Caplinger Group should be paid for worked performed. The committee advised of its approval to the Chairman of the Concessions Committee. Mr. Hurstell advised that the primary goal of the committee is to review the master plan on a continuing basis throughout the year and make any changes required. Mr. Hurstell submitted a copy of the committee report to be made a part of these minutes, but filed by staff. CAPITAL FUND DEVELOPMENT COMMITTEE - Mrs. Comiskey reported that they were seeking a new sponsor for Christmas in the Oaks and I same should be coordinated with Mr. Bassich. .., 3 - Funding of the Quadraplex was discussed. CONCESSIONS COMMITTEE - Mr. Huger reported that the committee I met and reviewed financial statements. Food and beverage had a net profit in April of $58,300 compared to a budget of $41,800. The amusement rides had a net profit of $41,857 compared to a budget of $34,340 last month. Due to the Spring Garden Show being held in city park, the Botanical Garden had a net profit in April of $14,190 compared to a budgeted loss of $940. Staff is reviewing the operations of other Quadraplexes in the country as to their profitability. Construction of the restrooms and a food service building in the Carousel Gardens is near completion with the food service bUilding starting operation this past weekend. A copy of the committee report was received, made a part of these minutes, but filed by staff. EXECUTIVE COMMITTEE - Mr. Hilbert reported that the committee met. On behalf of the committee, he referred back to the Fund Development Committee the matter of studying the feasibility of establishing of an Endowment Fund. A revised proposal of the International Sports Academy was received; however, the information contained therein was insufficient in presenting the project and identifying the I sources of funds to construct and maintain it. The committee felt that allocating such a large and critical area of the Park is a matter of extreme gravity on which a decision cannot be reached without clear and substantial data to SUbstantiate it. A letter was sent to Mr. Frank walk, so advising. A copy of the committee report was submitted as a part of these minutes, bUt filed by staff. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met and reviewed the Park's financial statements for the period ending April 30, 1989. The Park realiZe total net revenues of $93,724 in contrast to an anticipated deficit of $99,589. For the month of April, net revenues were above budget by $43,376. Although tennis is still baving problems, it is felt that it should break even by the end of the year. The committee discussed the carousel debt service. It was agreed that the debt service should be shown in the financial statement in order to arrive at a true net revenue for the periods in I question. lao - 4 - The Quadraplex was discussed and it was felt that the facility would be profitable provided that there was not debt service. It was suggested that TUlane and UNO be contacted to do research on the marketability of the Quadraplex. The study should be I completed prior to doing anything further. The sprinkler system for golf will be completed shortly. The committee discussed the long-range plans for additional office space for administrative personnel with the suggestion that it be made available outside of the Casino Building. The goal would be to remove all offices from the Casino Building so that it can be converted into a more productive facility for City Park food and beverage operations. Net revenues from city Park Food and Beverage exceeded budget by $39,118 for the first four months in 1989. Regarding the status of the McFadden Building and the terms and provisions of the contemplated lease with the Christian Brothers School, Mrs. Carruth moved that the matter be referred back to the Finance, Concessions and Legal committees for consideration before review by the full board. The motion was seconded by Mr. Winston. After discussion, a vote was taken on the motion which unanimously carried. A committee report was submitted and made a part of these minutes, but filed by staff. I GOLF COMMITTEE - Mr. Schoen reported that the committee met and revieWed the four months of 1989. Golf is $130,000 over budget. Regarding golf carts, Mr. Schoen moved that the President be authorized to sign a bid package for new leasing of 160 carts, prepared by staff and that bids will be received not later than July 1, with delivery of carts by September, subject to approval of the Legal Committee. The motion was seconded by Mr. King. After discussion, a vote was taken on the motion which was unanimously carried. Mr. Schoen advised that Mr. Frank Mackel reported on changes in personnel, condition of buildings and the sprinkler system being installed. The additional cost of $7,800 to complete installation has been approved and the project will be complete by June. A committee report was submitted and made a part of these minutes, but filed by staff. HORTICULTURE & GROUNDS COMMITTEE - Mr. Sylvester reported that the committee met. Mrs. Gen Trimble met with John Emerson to review the preliminary plans and drawings of an education I horticulture building. 10/ - 5 - He requested that all members submit in writing their recommendations as to priority. He reported that Linda Fontenot prepared a 6 page summary of what I should be done, and pointed out that 11 years ago, Mr. Ellis Laborde, General Manager of the Park during that time, estimated that erosion of the banks of Bayou st. John would cost the Park an annual loss of 3-5 acres, and is continuing. Other lagoons are also eroding. He felt that this problem should receive the highest priority rating. At the committee meeting, Paul Soniat presented the plans for Christmas in the Oaks. Cherry tree pruning has been completed. LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - Mr. Huger reported that the committee met. Mr. Hughey displayed the American Institute of Architecture Magazine, which stated that architect Peter Trapolin had received an award for the renovation of the Lupin Foundation Carousel Building. Mrs. Spicer reported on the numerous media coverage (both newspaper and television) which the Park received during the month of ApriljMay, including the cover of the of TV Focus picturing the carousel for the WYES Auction; Frank Davis Fish and Game Report; the ribbon cutting of the Hynes Fountain with I Councilwoman Dorothy Mae Taylor; a letter to the editor regarding Save Our Trees. NBC is filming a movie "False Witness" using some scenes within the Park, for which a location fee has been received. TENNIS COMMITTEE - No Report. MUSEUM REPRESENTATIVE - Mrs. Read reported that there is an exciting and stimulating exhibit at NOMA which Board members should see. FRIENDS OF CITY PARK - Mrs. Fontenot reported that "Sundae in the Park", held on Mother's Day, was very successful, but had been moved from the Meadow into the Botanical Garden due to rainy conditions. The event was co-sponsored by NOMA and underwritten by Brown's Velvet. She advised that Macy's and Maison Blanche are having a fund raiser on August 23, to benefit the playgrounds. She suggested that Board members and companies consider purchasing tickets. Funds within the "Save a Tree" Program, total $6500. Work is underway on the Suicide oak. I 2000 volunteer hours were worked during the month of April. 1oJ. - 6 - Regarding membership, Mrs. Fontenot reported that for the first quarter of 1989, the number of new members is 30% higher than in I 1988, noting a high retention of members. NOMINATING COMMITTEE - Mr. Smith reported that the committee met and evaluated the names of nominees submitted. The committee recommended the election of Mr. George D. Hopkins, Jr. to fill the unexpired term of Russell Pottharst. Mr. Hopkins is an architect and President of the Hopkins Company located in Lakeview. Mr. Smith moved that Mr. Hopkins become a member of the Park Board, which was seconded by Mr. Hilbert, was put to a vote and unanimously carried. UNFINISHED BUSINESS: The President requested that a Board member offer a resolution making the By-laws effective on the date they were passed, which was April 18, 1989. A motion was so made, seconded and duly carried. Mr. Smith, Chairman of the Ad Hoc Allard Institute Committee, had nothing to report. On a motion made, seconded and duly carried the meeting was I adjourned at 5:25 P.M. (J(}h,jdie JI ~ckr/ Recording Secretary r ATTEST: REIDET I /D8 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF MAY 1989 Cash on Hand April 30, 1989 $ 39,642.80 Sources of Cash: Proceeds from U.S. Note 4,185.00 Proceeds from U.S. Treasury Bill 160,000.00 Proceeds from Operations 336,984.93 Proceeds from Loans 44,607.27 545,777.20 Total Available Cash $585,420.00 Uses of Cash: Operations 315,959.37 Debt Service 22,359.71 Capital Project 92,859.77 Purchase of U.S. Treasury Bill 49,659.72 I otal Cash Used in May $480,838.57 Cash on Hand May 31, 1989 $104,581.43 INVESTMENTS Quadraplex Investments U.S. Treasury Bills - (due 10/5/89) $334,901.56 C.D. Oak Tree - 7.5% (90 days) (due 6/24/89) 95,000.00 C.D. FNBC - 7.0% (90 days) (due 6/3/89) 95,000.00 C. D. First City Bank - 7.25% (90 days) (due 6/23/89) 95,000.00 Total Investments $619,901. 56 Tennis Construction Fund I U.S. Treasury Bill - (due 6/22/89) $ 49,659.72 PARK AREA. 1500 ACRES /tfl OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482,48BB JUNE 13, 1989 MEETING NOTICE AND AGENDA FOR JUNE 20, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Ca 11. 2. Introduction of Guests. 3. Approval of May 16, 1989 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I PARK AREA, 1500 ACRES lob OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 June 14, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Monthly Report Dear Commissioners: In May the Park showed a budgetary loss of $66,200. This loss was the result of expenses being $32,200 higher than budget and revenue $34,000 below budget. On a year-to-date basis, the Park is operating at a $131,900 budgeted surplus: however, this surplus added to last year's deficit fund balance of $217,200 results in an $85,300 budget deficit Y.T.D. Revenues for Tennis and Concessions were considerably below budget in May. Concessions revenues were below budget due to prior period adjustments which transferred the debt service expense associated with the repayment of loans on improvements to the Concessions' facilities (i.e. purchase of coaster, catering kitchen, etc.) from the Park's books to Concessions' books. I Payroll was above budget due to seasonal hiring and "Repairs & Maintenance" was above budget (especially in Golf) due to deferred maintenance. The Tennis operation continues to lose money and in addition to this, the staff and committees are concerned about the overall operation of the Wisner Tennis facility. We are attempting to install a better system of internal control to oversee this Park operation. We are still in negotiations with the U.S.F.&G. Sugar Bowl to clarify some insurance problems so we can receive the $22,000 for the courts and bleachers we installed and paid for in December. The contract for the tennis courts are proceeding on schedule. A bid on the Stable operation was received and is being evaluated. During the month, two concerts involving different promoters were were held in City Park. Approximately $17,000.00 in net profit was realized from these events. Also this month the staff met with Mike Millay, Executive Director of New Orleans Sports Foundaton and Mr. Joe Rodriguez of Metro Sports Magazine. I Mr. Millay offered to canvas the local Softball teams to PARK AREA. 1500 ACRES Page 2 I ascertain their interest and support of the Quadraplex and also to contact national Softball leagues concerning their interest in holding their tournaments here. He will report back to us his findings so we can better evaluate our potential. Mr. Joe Rodriguez is also helping us in the sports community and ran a story in his "Metro Sports· magazine. The Architecture & Engineering contract with the Caplinger Group is still under negotiations and is somewhat clouded by the imminent desolving of their operations. We received a calIon Monday, May 22nd from Representative "Peppi" Bruneau asking us to appear on Friday, May 26th in regards to the bill he was sponsoring in the House regarding City Park. This bill, patterned after Audubon Park and Zoo is designed to make our Park operation more efficient. On Friday, Mrs. Margaret Read, Fred Smith, Beau Bassich and Joe Buscher appeared before the House Committee on Municipal Affairs. After a skirmish with the delegation from the Orleans Parish School Board Athletic Group which subsequently supported our legislation, the bill was approved by this committee, co-endorsed by Representative Ivon and went to the House where it passed 93-0 and sent to the Senate. I On Thursday, June 8th, Mrs. Margaret Read, Milton Hilbert and Beau Bassich appeared before the Senate Local and Municipal Affairs Committee and the bill passed this committee unanimously. After the meeting we visited several of the Senate legislators. We feel the Park has a good following in Baton Rouge and that this feeling should be cultivated. This bill is very broad in its scope and it should make it very easy to work out a framework for a far more efficient operation between the City Park Improvement Association Board of Commissioners and the Friends. The New Orleans Symphony, WWL-TV, City Park and one (at this time) Sponsor have agreed to co-sponsor a free performance by the Symphony on Scout Island on Sunday, September 17, starting at 4 p.m. Details still have to be worked out for this activity but we feel this is a wonderful opportunity to showcase the Park. Respectfully submitted, Beau L. Bassich Executive Director I BLB/dz Ib1 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 7()11", PHONE (504) 482-4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING MAY 31, 1989 Department Actual Budget Prior Year Golf Green Fees 131,111. 24 135,000.00 128,614.22 Golf Cart Rentals 67,277.98 70,000.00 73,670.64 Cart Rentals - S. Course 6,866.06 7,000.00 0 Golf Driving Range 53,102.75 51,000.00 49,133.30 State Appropriation 0 0 0 City Appropriation 0 0 12,000.00 Tennis 17,294.06 26,700.00 16,925.85 Horticul ture 0 0 0 Boating & Fishing 17,378.60 16,000.00 16,289.88 I Food & Beverage 29,293.84 33,430.00 84,933.90 Botanical Garden (3,783.23) (9,240.00) (35,757.58) Amusement Rides 1,256.50 15,830.00 (29,474.90) Story land 2,297.00 16,310.00 16,828.37 Shelters 2,340.25 3,000.00 2,790.00 Baseball 0 1,500.00 1,471.55 Stadia 517.01 0 810.00 Marconi Meadow 0 2,000.00 800.00 Concessions 1,315.00 400.00 715.00 Miscellaneous 701.13 1,500.00 904.77 Interest Income 185.00 400.00 1,860.40 Horse Stables 8,579.97 0 29,778.89 Total Revenue $335,733.16 $370,830.00 $372,294.29 I PARK AREA, 1500 ACRES /06 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 1989 PARK STATISTICS As of 5/31/89 Current Last Year Current Last Year Monthly Monthly Y.T.D. Y. T. D. Daily Green Fees North 2,994 2,951 12,724 10,109 South 4,001 3,256 19,311 12,397 East 2,534 2,404 7,884 9,171 West 3,796 4,314 16,689 14,396 Monthly Golf Tickets 225 156 1,056 573 Annual Golf Tickets 0 2 279 233 ilt01f Cart Rental - 18 Hole 5,186 5,207 19,855 15,652 - 9 Hole 959 1,112 3,328 3,421 Driving Range Buckets 17,006 13,737 66,722 51,676 Tennis Courts - Rental Hours 1,746 1,796 7,498 7,705 Softball Games - Day 58 46 185 292 - Night 1 0 8 30 Bike Rental - 1 Hour 6 104 103 323 Pedal Boat - 1/2 Hour 518 n n 622 2,138 1,863 - 1 Hour 715 840 2,713 2,175 Skiffs - 1 Hour 295 423 1,219 1,266 Canoes - 1 Hour 345 521 1,547 1,463 Fishing Ticket - Daily Adult 1,045 1,531 4,869 6,789 " " - Daily Youth 349 371 1,592 1,361 n Annual Pass 2 0 2 20 Fishing Rodeo 1,363 1,428 Rainfall - inches I 2.80 7.60 13.52 42.69 PARK AREA. 1500 ACRES lOCI MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of commissioners was I held on Tuesday, the Nineteenth day of June, 1989, commencing at 4:08 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, Carruth, Comiskey, Davidson, Dickhaus, Fontenot, Hilbert, Hines, Hopkins, Huger, Hughey, Larue, LeCorgne, Nelson, O'Keefe, Radelat, Reisfeld, Siefken, smith, Steeg, Taylor, Wilson, and Winston. EXCUSED: Commissioners Hurstell, King, Lupin, Schoen, stich, and Sylvester. GUESTS PRESENT: Al Reagle of Lucky star; Robert Acomb, Frank W. Bell, P. Kevin Colomb, A. J. Capritto, Jimmy Ceumayere, Valeton J. Dansereau, Bryan Dupepe, Clancy Dupepe, Councilman Mike Early, Ronald L. Faia, Jr., Pete Fountain, Jim Frischhertz, councilman Joe I. Giarrusso, Joe Giarrusso, Jr., John D. Lambert, Jr., Robert Landry, Bob L'Hoste, Dors Regan, and Brooks Edward Scanlan, all representing Christian Brothers School. The President advised that the minutes had been circulated. It was moved by Mr. Dickhaus, seconded by Mr. Hilbert and duly I carried that the minutes be approved as written. Mr. Steeg moved that the President transpose the regular order of business to hear the combined report of the Concessions, Finance and Legal Committees regarding Christian Brothers School. The motion was seconded by councilwoman Taylor, was put to a vote and unanimously carried. Mr. Nelson reported that there were several meetings of the three committees, a subcommittee and representatives of Christian Brothers School to negotiate terms of the lease amendment. Mr. John D. Lambert, Jr., attorney for the school, by letter, proposed that the committee present to the Board the terms of the original lease amendment, which the Board approved at its Septem ber 1988 meeting, with the technical amendments by Mr. stich. This proposal was considered by the three committees meeting jointly and it was agreed to recommend to the Board the original terms, except that the amendment would be for one 10-year extension, with no option beyond; that the cap on increase of the Consumer Price Index be put at 10% rather than 5%; and that no credit against rent be given for repair work performed on the building. Mr. Nelson put this recommendation in the form of a motion, which was seconded by Mr. LeCorgne. A written report was I submitted and will be filed by staff. //0 - 2 - Mr. Lambert, Jr., an attorney representing the school, told the board that the school plans to spend $460,000 on repairs to the roof and electrical wiring but could not raise money for the work I from friends and alumni without the assurance it could use the building for more than 10 years. After a very lengthy discussion, Mr. Siefken proposed an amendment to offer the additional 10 year option and a 5% cap on CPI, which was seconded by Councilwoman Taylor. Again, much discussion ensued, with various Christian Brothers School representatives, including Councilmen Early, Giarrusso and Wilson requesting the Board to vote in favor of the amendment. The President called for a vote on the amendment, which carried 13-9. The President then called for a vote on the motion on the floor as amended, which carried 14-7. The President returned to the regular order of business, and welcomed new Board member George Hopkins. The Manager's report had been circulated to commissioners by mail. REPORTS OF THE OFFICERS: President - No Report. I First Vice President - No Report. Second Vice President - No Report. Secretary - No Report. Treasurer - No Report. REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - Chairman Hurstell was excused and Mrs. Carruth reported that the committee met. They discussed the status of the electrical systems in those parts of the Park south of 1-610 and improvements to tennis. An addi tional $1600 was necessary to repair a vault and two manholes, and this would be requested through the Finance Committee. A feasibility study is being done on the proposed ice cream parlor. The committee discussed the status of the Quadraplex and City Park's master plan. Mini-golf is being researched as a possible revenue producer for the Park. A written report was submitted and will be filed by staff. CONCESSIONS COMMITTEE - Chairman Nelson left the meeting and Mr. I Huger reported that the committee met. Financial statements III - 3 - indicated that gross revenue was $588,000 YTD versus budget of $452,000. Quadraplex plans and specifications are completed. The staff is I looking into possible financing of the project. Construction of restrooms and the food and beverage building in the Carousel Gardens is complete, and paving of walkways is schedule to start within the next few weeks. The number of attendants employed in the Carousel Gardens amusement area was reviewed, and some corrective action is indicated. A marketing plan for concessions activities was discussed with Mrs. Spicer, PR Director. A grand opening of the Food and Beverage Concessions Building in the Carousel Gardens will be scheduled when the walkways are completed and some landscaping is in place. A bid has been received and is being reviewed for leasing of the riding stables. Mr. Huger submitted a written report to be filed by staff. EXECUTIVE COMMITTEE - Mr. Hilbert reported that the International Sports Association of New Orleans will be informed that until more specific data was received, the committee could not give the proposal serious consideration. Mr. Hilbert submitted a written report to be filed by staff. I FINANCE COMMITTEE - Mrs. Carruth reported that the committee met and it was noted that there was a budgetary loss of $66,170 for May. This was due primarily to unfavorable net revenue variances in Golf, Tennis, Concessions and Stables and a prior year adjustment of debt service. An internal auditor has been hired. A study is being made of the Irby Building to determine the cost to convert it to the Park's administration building. Mr. Bassich updated the Board regarding the stables. The contract must be rebid, since there was only one bidder and he did not meet all requirements. FUND DEVELOPMENT - Mr. Dickhaus reported that the committee met and discussed the need for a maintenance fund for the projects underwritten by private donations. On behalf of the committee, Mr. Dickhaus moved that this matter be referred to the Finance Committee for the implementation of a plan, which was seconded by Mrs. Fontenot, was put to a vote and unanimously carried. Upgrading of the Park's swings was discussed. The City's Depart ment of Safety & Permits now requires some type of rubber mat I under each swing. Estimated cost for installation is $25,000. - 4 - /101 This project is to be underwritten by a mailing solicitation. Macy's will participate in this project. It was suggested that the new garbage cans be painted with a logo I indicating which refuse they accept, i. e. tin cans, bottles, garbage. A proposal is being made to the USF&G for assistance in renovating the Stadium. It was recommended that an advertiser be identified for the Scoreboard. Mr. Dickhaus submitted a written report to be filed by staff. GOLF COMMITTEE - Mr. Radelat reported that the committee met and reviewed its financial statements. Payroll is down $20,000 and repairs are up $8,000. Revenue is right in line; however, dropped in May because of the early USF&G tournament. Golf will lease 160 carts, which will save the Park $5000, as compared to buying. HORTICULTURE & GROUNDS COMMITTEE Mrs. Fontenot (in Mr. Sylvester's absence) reported that a preliminary proposal for the Master Plan for the Botanical Garden and Educational Building was presented to the Botanical Garden Advisory Committee. Repre sentatives of the Horticulture & Grounds, and Architectural & Engineering Committees were present. The group approved in concept the design developed by Jon Emerson and Peter Trapolin. The proposal will be repeated at a joint meeting of the A&E and I Horticulture and Grounds Committees at 3 PM, June 22. A report will be made to the Board at the July meeting. Mrs. Fontenot submitted a written committee report to be filed by staff. It was reported that a schematic plan from the Japanese Garden Club was submitted, for a garden located on Nursery Island. LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - Mr. Huger reported that the commit tee met and they are still working with Gay Sperling on an appro priate logo for City Park. A media day event is being planned. Mrs. Spicer supplemented this report highlighting the various media coverage which took place wi thin the Park over the last month. TENNIS COMMITTEE - Mr. Bridges reported that the committee met. Proposed lease agreements to be offered to the city Park Tennis Club and The Orleans Women's Tennis Club were put out for public I bid. Only one bid was received from the city Park Tennis Club //,3 - 5 - for $41,140 for ten rubico court. The bid did not conform with specifications and the Park will have to rebid the proposal. The ladies club will continue to sublease from the men. I Regarding the status of the $22,000 USF&G donation, Mr. Bassich will meet with USF&G officials to attempt to finalize the agreement. Regarding the status of Phase II of the tennis complex renovation, the first 5 courts are scheduled to be completed June 9, the second 5 for June 16, and the final five on July 15. Mr. Bridges submitted a written committee reported to be filed by staff. MUSEUM REPRESENTATIVE - It was reported that the Museum's capital campaign is now at $7.4 million, in addition to the $5 million from the city. FRIENDS OF CITY PARK - Mrs. Fontenot reported that fund raising takes up much of the Friends' time. Response to the Lark in the Park is good. Sales from the Macy's Cause for Celebration tickets, have gone quite well. For each $5 ticket sold and used, Friends will receive $7. The money is designated for playground equipment. Mrs. Nancy Albert, former Board member, is coordinating the Star campaign for Christmas in the Oaks. A hotline (484-STAR) has been established for the sale of $25 stars to be placed along the I train route during the event. The New Orleans Rotary Foundation has donated $1000 for the purchase of a communications unit for our city Park police force. A $5000 grant has been given to Storyland by the Jefferson Parish Council. Friends suggest that it be applied to the cost of badly needed renovation and restoration in the area. Membership continues to grow at a rate of 60-75 members per month. Friends are currently building a solicitation list of 25- 30,000 name to be used on material produced by the Peter Mayer Advertising Agency and expect to do this tremendous mailing at the end of summer. The commissioners were requested to submit names for this list. 1077 volunteer hours were reported for the month. The President stated that there were 87 hours reported by the commissioners. The peristyle renovation is underway. An agreement has been signed with Pio Lyons of Lyons and Hudson as architect. Friends have turned over $98,000 to the Park. Mrs. Fontenot I thanked the Board for their support. - 6 - AD HOC COMMITTEE - Mr. smith reported that a bill has been intro duced by Peppi Bruneau authorizing City Park to enter into a contract as a profit/non-profit organization, with a 500 member I body. Other Business: Councilwoman Taylor suggested that for the next Jazz Fest, the Park consider charging people to park wi thin city Park and be shuttled to the Jazz Fest. The Symphony will perform a free concert on september 17 on Scout Island. On a motion made, seconded and duly carried, the meeting was adjourned at 5:40 P.M. &r~6Yffi"c4w Recording Secretary ATTEST: I I /15' OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF JUNE 1989 Cash on Hand May 31, 1989 $ 49,659.72 Sources of Cash: Proceeds from U.S.F.&G. 22,000.00 Proceeds from City of New Orleans 50,000.00 Proceeds from U.S. Treasury Bill 50,000.00 Proceeds from Operations 318,210.54 Proceeds from Loans 47,956.93 488,167.47 Total Available Cash $537,827.19 Uses of Cash: Operations 342,893.41 Debt Service 22,452.71 Capital Project 47,956.93 I ota1 Cash Used in June $413 ,303. 05 Cash on Hand June 30, 1989 $124,524.14 INVESTMENTS Quadraplex Investments U.S. Treasury Bills - (due 10/5/89) $334,901. 56 C.D. Oak Tree - 7.5% (90 days) (due 9/24/89) 95,000.00 C.D. FNBC - 7.0% (90 days) (due 9/3/89) 95,000.00 C. D. First City Bank - 7.25% (90 days) (due 9/23/89) 95,000.00 Total Investments $619,901. 56 I PARK AREA. 15,"1 ACRES //0 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE 1504) 482-4888 JULY 11, 1989 MEETING NOTICE AND AGENDA FOR JULY 18, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of June 20, 1989 Minutes. 4. Management Report. I 5. Communications. 6. Report of Officers. 7. Report of Committees. *Special Presentation for Architecture & Engineering and Horticulture & Grounds Committees by John Emerson and Peter Trapolin 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. * Prior to the meeting schematic drawings will be on display in the Friends' office for your review. Please give written questions concerning the plans I to Joe Sylvester before the presentation. PARK AREA, 1500 ACRES //7 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOlIlSIANA 70119. PHONE (504) 482-4888 July 11, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70119 Monthly Report Dear Commissioners: From a financial viewpoint the Park's results from operations were disappointing during the month of June. Large expenditures and payroll overages in several departments resulted in a loss from operations of $10,517 and a negative variance from budget of $55,845 during June. During the current fiscal year we have a favorable budget variance of approximately $65,000 which must be applied to last year's operating deficit of $226,000. The departments with the largest negative variances from budget were Golf ($29,000), Amusements ($21,000), Storyland ($10,000), and General Park ($16,000). Golf purchase of $34,600 for driving range balls, mats, tees and contract services should be one time expenses that will not repeat for the remainder of this year. We have implemented drastic personnel reductions in the amusement rides area I and nine seasonal park maintenance employees have been terminated. The Directors of both tennis and the amusements rides have resigned, and further reductions will be necessary in those departments consistently falling short of budget expectations. All of June's activities were not doom and gloom. City Park hosted two successful Reggae festivals; one at Tad Gormley Stadium and the other at the Marconi Meadow. We received the good news that City Park has secured the 1990 Super Bowl Golf Tournament and Super Bowl Media Party. The Party will be held in the Carousel area on January 24th and the Golf Tournament will be played on January 25th. Participants will include national media, NFL officials, team players and invited guests. We currently have a juniors program in golf, tennis, and the horse stables. Golf has the most participants (over 300), and the stables is the biggest revenue producer (over $2,000.00). Construction of the sprinkler system on the East Golf Course is completed and in use, and restoration of the Rubico Tennis Courts is nearly complete. During the month of June we had two employee training seminars for those personnel who constantly interact with the general public. I The training sessions were very successful and we hope to have more PARK AREA. 1500 ACRES Page 2 /18 I training workshops in the future. We have hired an internal auditor, Renee' Staes, and she has been very effective in reviewing cash controls and systems. The Park's operations have grown very rapidly during the past several years and Ms. Staes will be instrumental in improving our accountability and control. The stables have been leased to Dr. Delmar Caldwell effective August 1st. Dr. Caldwell was the only bidder and will pay the Park $10,000 per year for the lease. The Christian Brothers Lease has been extended at an annual rental fee to the Park of $40,000.00 per year. We are currently advertising to lease 160 golf carts for our golf operations, and the Board will be asked at this meeting to approve the conditions for advertising the leasing of six rubico courts to a qualified bidder. The Louisiana State Closed Doubles Championship was held at the City Park Tennis Center on June 25th and 26th. Also during the month of June the Sugar Bowl presented Mr. Beau Bassich with a check for $22,000 for improvements at the Tennis Facility and certain future rights to host the Sugar Bowl Tennis Classic at City Park. The Italian Open made a gracious gift to the Park of $500.00, and through the efforts of Commissioner Joe I Sylvester, four patrol cars were given to City Park by Sheriff Harry Lee of Jefferson Parish. We thank the Sugar Bowl, the Italian Open, Sheriff Lee and Joe Sylvester for their generosity and efforts to help improve City Park. We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, ~~Zd~L. Basslch ~e ItLscher Executive Director eneral Manager I BLB/JB/dz /19 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING JUNE 30, 1989 Department Actual Budget Prior Year Golf Green Fees 117,859.13 130,000.00 112,430.31 Golf Cart Rentals 64,661.47 56,000.00 46,333.95 Cart Rentals - S. Course 3,765.14 6,000.00 18,719.26 Golf Driving Range 49,845.18 47,000.00 44,815.95 State Appropriation 0 0 0 City Appropriation 0 0 12,500.00 Tennis 25,500.34 18,600.00 12,497.25 Horticulture 0 0 0 Boating & Fishing 11,936.20 10,000.00 10,436.00 I Food & Beverage 37,471.09 33,050.00 29,694.83 Botanical Garden (4,243.10) (7,540.00) (7,708.43) Amusement Rides (1,174.57) 20,100.00 (3,531.88) Storyland ( 337.12) 9,530.00 6,050.48 Shelters 1,555.00 1,400.00 1,390.00 Baseball 3,714.68 4,700.00 4,576.36 Stadia 2,500.00 0 0 Marconi Meadow 0 3,000.00 3,000.00 Concessions 0 400.00 615.00 Miscellaneous 4,344.65 1,500.00 717.44 Interest Income 0 800.00 607.69 Horse Stables 9!967.78 0 20,721.10 Total Revenue $327!365.87 $334,540.00 $313.865.31 I PARK AREA. 1500 ACRES lao OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 1989 PARK STATISTICS As of 6/30/89 Current Last Year Current Last Year Monthly Monthly Y.T.D. Y. T. D. Daily Green Fees North 2,486 2,690 15,210 12,799 South 3,904 3,294 23,215 15,691 East 2,048 2,338 9,932 1l,509 West 3,086 3,151 19,775 17 ,547 Monthly Golf Tickets 273 178 1,329 751 Annual Golf Tickets 0 2 279 235 Cart Rental - 18 Hole 4,786 4,497 24,641 20,149 tOl£ 9 Hole 893 1,023 4,221 4,444 riving Range Buckets 12,777 12,200 79,499 63,876 Tennis Courts - Rental Hours 1,891 1,872 9,389 9,577 Softball Games - Day 27 46 212 338 - Night 5 0 13 30 Bike Rental - 1 Hour 1 54 104 377 Pedal Boat - 1/2 Hour 568 558 2,706 2,421 n - 1 " Hour 659 581 3,372 2,756 Skiffs - 1 Hour 212 236 1,431 1,502 Canoes - 1 Hour 308 307 1,855 1,770 Fishing Ticket - Daily Adult n 812 818 5,681 7,607 " Daily Youth 310 276 1,902 1,637 n Annual Pass 0 4 2 24 Fishing Rodeo 0 0 1,363 1,428 Rainfall - inches 4.87 9.65 18.39 52.34 I PARK AREA. 1500 ACRES /~I MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Eighteenth day of July, 1989, commencing at 4:04 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, Carruth, Comiskey, Dickhaus, Fontenot, Hilbert, Hines, Hopkins, Hurstell, Janssen (Emeritus), King, Larue, LeCorgne, McDonald, Nelson, Radelat, Reisfeld, Schoen, Smith, steeg, Stich, Sylvester and Winston. EXCUSED: Commissioners Davidson, Lupin, Siefken and Taylor. ABSENT: Commissioners Huger, Hughey, O'Keefe and Wilson. GUESTS PRESENT: Gen Trimble, Paul Soniat, Times Picayune Reporter Bruce Eggler. The President introduced new Board member Denis McDonald, appointed by the Governor. The President advised that the June minutes had been distributed. Mr. LeCorgne moved that the minutes be approved as written, which , was seconded by Mr. Hurstell, was put to a vote and carried. Regarding the Manager's report, Mr. Bassich supplemented same by advising that they were trying to obtain a scoreboard at Tad Gormley Stadium. A sponsor is needed for $22,000. The Board was asked for assistance in obtaining a sponsor for the new score board. If no sponsor is obtained, the Park will be forced to repair the current scoreboard which has been a constant source of problems during the past several years. REPORTS OF THE OFFICERS: President - No Report. First Vice President - No Report. Second Vice President - No Report. Treasurer - No Report. Secretary - No Report • REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell advised that • although the committee met, he had no verbal report to give since -2- no action was taken. A written report was submitted, made a part of these minutes, and filed by staff. I CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and reviewed financial statements of Concessions operations for the six months ending June 30. Gross revenues were $1,307,000, $272,000 above budget. Net revenues were $163,000 against a budget of $166,000. This was after absorbing losses, paying debt service and administrative expenses. OVerall park operations for the year to date are $76,000 above budget. The financial feasibility of miniature golf is being reviewed. The riding stables, through public bid, were leased to Dr. Delmar Caldwell, effective August 1, 1989, for a $10,000 annual rent. He purchased city Park horses and tack for $16,500. Quadrap1ex funding was discussed, noting there may be public sources of funds for access roadways, parking areas, sewer installations, water supply and recreational facilities. Regarding staffing of the Carousel amusement rides, a change in management has taken place and staffing is being reviewed and reduced where feasible. The committee discussed a sales campaign for concessions features, including mini-trains, the Carousel, roller coaster, boating and fishing, with emphasis on creating special events , worthy of public notice to bring patrons to the amusements. A grand opening of the Concessions Building is planned for next month when paving of the ornamental walks has been completed and some landscaping has been done. The committee rejected a proposal for a game room in city Park. A report was received, made a part of these minutes, and filed by staff. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met and decided to set up a new office building fund with all rents from the Christian Brothers lease in excess of $9000 per year being placed in the fund. Mr. Lecorgne voiced his opposition on dedicating funds. The committee reviewed financial statements and noted that expenses exceeded budget by $55,000, partially because of the accounting procedures that are presently being used. Accounting procedures are being reviewed for refinement . The committee is also discussing refinement of purchase orders by • journal entry and identification. -3- /~3 A report was submitted, made a part of these minutes, but filed by staff. I FUND DEVELOPMENT COMMITTEE - Mr. Dickhaus reported that the committee met. He handed out examples of endowment articles and examples of deferred giving programs to be discussed at the next committee meeting. Mr. Bassich is seeking the remaining one-third funding needed for the scoreboard. Mr. Dickhaus suggested that this project be reviewed by the Legal Committee to insure that we are in compliance with the public bid law regarding this project. The young Leadership Council is focusing on City Park in its August newsletter. Mr. Sylvester was instrumental in obtaining four police cars for the City Park security force. These cars were obtained from Jefferson Parish Sheriff Harry Lee for the price of $1 each. Mr. Dickhaus distributed to commissioners a copy.of an article, appearing in the Wall street Journal, entitled "Answering the President's Call to Public service". A report was submitted, made a part of these minutes, but filed by staff. , GOLF COMMITTEE - Mr. Schoen reported that the committee met and reviewed the monthly financial report and six month report. Golf profit is $521,000, which is over budget for the first six months by $112,000. Bids were opened today for the leasing of 160 carts. The sprinkler system is now completed, costing $79,000 including all fees. Mr. Schoen reported that the courses continue to improve and Mr. Mackel has made a few changes in management. Although tournaments have decreased, more income is being generated. Golfers must sign a hold harmless agreement to rent golf lockers for the upcoming year. Staff will prepare a study on concession stands. The 1990 Super Bowl Golf Tournament will be played on Champion west Course on January 25. 400 young men are participating in the Junior Golfer's Program. I The 1990 golf budget will be prepared in late September. -4- The new green on No. 12 will be completed by Labor Day. Mr. Schoen reported that two bid packages were offered, one for I a straight lease of 160 carts, and the other for the lease of 160 carts with a trade in of 150 carts. Mr. Schoen moved that a contract be signed with the low bidder, EasyGo, of $265,000 for the leasing of 160 carts with a trade in of 150 carts. The motion was seconded by Mr. LeCorgne. Mr. Dickhaus stated that by public bid law, the other bidders must be notified that the contract is being awarded. Mr. Hurstell offered a substitute motion in that the Golf Committee investigate the feasibility of selling the 150 carts themselves and then take the $288,000 bid of EasyGo. If it was not feasible, then return to the $265,000 bid with a trade in. The motion was seconded by Mr. Steeg. The substitute motion was then put to a vote and duly carried. A report was submitted, made a part of these minutes, and filed by staff. HORTICULTURE & GROUNDS COMMITTEE - Mr. Sylvester reported that the committee had a joint meeting with the Architectural & Engineering Committee to review the proposed preliminary plans of the landscaping and the educational building for the Botanical Garden, being presented by Emerson & Associates. Mr. Sylvester moved that the Board approve the conceptual and preliminary plans for the landscaping and for the educational building for the , Botanical Garden, and that the Chairman, Mrs. Trimble, and the Advisory Committee proceed and implement a fund raising procedure to accomplish this goal. The motion was seconded by Mr. Reisfeld. After discussion, Mr. Sylvester added to his motion that the contract, after the approval by the Architectural & Engineering and other appropriate committees, will be entered into by the New Orleans City Park Improvement Association. A motion was then taken on the amended motion, which duly carried. A report was submitted, made a part of these minutes, but filed by staff. LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - No report was given~ however, Mrs. Spicer updated the Board on current newsworthy Park related events, such as the 12th birthday of the driving range. TENNIS COMMITTEE - Mr. Bridges reported that the committee met. He advised that Tennis Director Tom Whaley resigned at the request of management. Numerous complaints regarding operation of the facility and allegations of mismanagement had been received. The facility is being temporarily run by employees previously employed by Harbor Management. Mr. Buscher is • receiving resumes for the tennis director position. ------ -5- A $22,000 donation from USF&G to City Park for construction of bleachers has been received. , Phase II renovation of the tennis complex was essentially complete. A complaint was received in that the implementation of a walkway behind a number of the courts and fencing behind the courts has cut down on the number of feet available from baseline to the back fence of each court. USPTA requires 21' available behind each baseline. Mr. Buscher stated that no courts meet that particular requirement. This condition could prevent the Wisner Tennis facility from hosting USPTA sanctioned tournaments. Staff will meet with the contractor to determine what options are available to correct this condition. After discussion, Mr. Stich suggested this be referred back to the Tennis Committee for appropriate action and to get the job done right. Mr. Bridges moved that a one year lease for a minimum of $33,500 for 6.8 courts would be publicly bid, which was seconded by Mr. King, was put to a vote and carried. A report has been submitted, made a part of these minutes, and filed by staff. NOMINATING COMMITTEE - Mr. Smith reported that the committee would be accepting nominations in September for 4-5 positions. He stated that resumes must be received. The committee then returns to the Board in November with a recommendation. , MUSEUM REPRESENTATIVE - No Report. FRIENDS OF CITY PARK - Mrs. Fontenot reported that the Star campaign began one week ago and other Christmas in the Oaks activities are taking an increased amount of time. A membership prospect list is still underway and Friends are delighted with the preliminary design of the new brochure prepared by the Peter Mayer Agency. Office renovation is nearing completion and Friends have arranged with a local art school for the display of selected works within the Friends office. peristyle renovation is going well and is expected to be finished by early October. Lark chairmen have already received over $70,000 in underwriting and patron income. The cumulative total of 137 volunteers is approximately 7200 hours for the first six months of 1989. On a motion made, seconded and duly carried, the meeting was • adjourned at 5:29 P.M. -6- I ~!ft1ldJ Recording secretary ATTEST: , • OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504)482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF JULY 1989 Cash on Hand June 30, 1989 $124,524.12 Source s of Cash: Proceeds from Operations 327,263.64 327,263.64 Total Available Cash $451,787.76 Uses of Cash: Operations 282,135.42 Debt Service 22,315.52 Capital Project 113,129.27 ~Tota1 Cash Used in July 417,580.21 Cash on Hand July 31, 1989 $ 34,207.55 INVESTMENTS Quadrap1ex Investments U.S. Treasury Bills - (due 10/5/89) $334,901.56 C.D. Oak Tree - 7.5% (90 days) (due 9/24/89) 95,000.00 C.D. FNBC - 7.0% (90 days) (due 9/3/89) 95,000.00 C. D. First City Bank - 7.25% (90 days) (due 9/23/89) 95,000.00 Total Investments $619,901. 56 • PARK AREA, 1500 ACRES IdB OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119. PHONE (504) 482-4888 August 8, 1989 MEETING NOTICE AND AGENDA FOR AUGUST 15, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of July 18, 1989 Minutes. I 4. Management Report. 5. Communi cations. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. II. New Business. 12. Adjournment. I PARK AREA. 1500 ACRES /~9 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 August 9, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, LA 70119 Monthly Report Dear Commissioners: July financial results for the third consecutive month failed to meet budget expectations. While operating results showed that the Park did operate at a profit of $10,850, budget projections of $74,660 resulted in a budget shortfall of $63,810. The year-to-date profit of $176,022 is only $12,000 better than budget projections year-to-date. This is very disappointing because we have not eliminated the huge deficit from calendar year 1988 ($(226,824). Also, the beginning of the year was very excellent, however, the months of May, June and July have all seen in operational results falling short of budget projections. This can be more clearly shown by reviewing Exhibit A. The only department to substantially exceed budget expectations was the tennis facility which had an actual profit for the month of I $7,790. This was the best results from tennis in any month for the past several years. We are searching for a new director and have several strong prospects. We anticipate having this position filled and announcing the selection to the Board in September. Tennis court construction for the rubico courts have been substantially completed, however, there are some serious problems resulting from the design of the courts and the Tennis Committee and staff are working with the architectural firm of Eskew, Vogt, Salvato, and Filson to resolve the problems. This weekend begins the American Tennis Association's National Championship Tournament. This is one of the most prestigious tournaments that will be played in New Orleans this year, and we are very fortunate to be the host facility. We owe our gratitude to Councilman Jim Singleton for bringing this tournament to City Park. Revenue in most other departments came close to budget expectations in spite of the 11 inches of rain which fell on City Park during the month of July. The 4th of July weekend was completely lost to inclement weather. The biggest problem that the Park has had for the last two months has been large expenditures in several departments. Utility expenses throughout the Park is exceeding budget because the Sewerage & Water Board has begun charging the Park for our water usage. This is an unbudgeted item and resulted in an expense of I $13,000 in July. A change in accounting systems has also resulted in additional expenses, and we are seeking advice from our CPA firm on PARK AREA. 1500 ACRES 13'D Page 2 I th is procedure. Revenues from golf green fees, court rentals, and the driving range were very close to budget, but overages in payroll, repairs, maintenance and utilities caused golf operations to fall short of budget for the second consecutive month. Because of the Park's dependency on golf, it is very difficult to meet budget expectations when golf has a disappointing month. On a positive note, we have been notified that City Park will host the Super Bowl Golf Tournament on January 25th. The Super Bowl Media Party will be held in the Carousel Gardens on January 24th. Both of these are very prestigious events, and we are very happy to have been selected as the site for such festivities. Restoration of the Peristyle is underway and is presently nearing 50% completion. The area has been cleaned up for this week's debutante parties to be held in the Carousel Gardens area and the Peristyle. We have reviewed the Irby Building as a possible site for administrative offices and believe to restore this area will result in construction cost of approximately $400,000. Walkways are currently being put in the amusement rides area. This project should continue throughout the month of August. I The horse stables have been leased to Dr. Delmar Caldwell for a minimum annual rent of $10,000. The project was publicly bid and Dr. Caldwell was the only bidder. The facility will be leased for a 10 year period. Dr. Caldwell has paid us the first year's rent in advance and also purchased all Park owned movable equipment at the stables for a price of $16,500. On June 29th State Civil Service mandated a salary adjustment which resulted in approximately 50 City Park employees receiving increases from 2% to 10%. The effect of this adjustment is that newly hired Park employees will receive higher pay rates. The old pension plan which ceased to exist on December 31st has now been terminated and dispersed to the employees who participated in the plan. The current pension plan as established by Fred Smith and Dick King is one of the finest employee benefit packages offered to any state agency. We are proud to welcome back Mr. Beau Bassich from his trip to Germany to promote Mardi Gras and New Orleans. Mr. Bassich brought back this cool, sunny weather and we hope he doesn't have a trip planned for the rest of this year. I 13/ Page 3 I We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, L. Bassich e Executive Director eneral Manager BLB/JB/dz I I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 7011~. PHONE (504) 482-4888 August 9, 1989 EXHIBIT A Actual Month Operating Results Budget Difference January $ 35,142 $( 63,804) $ 98,946 February (56,827) (119,499) 62,672 March (60,709) ( 42,380) ( 18,329) April 155,701 112,334 43,367 May 56,985 118,428 ( 61,443) June (10,517) 45,328 ( 55,845) July 10,846 74,663 I ( 63,817) I PARK AREA, 1500 ACRES /33 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING JULY 31, 1989 Department Actual Budget Prior Year Golf Green Fees 120,851.11 130,000.00 136,959.39 Golf Cart Rentals 58,629.35 60,000.00 66,787.16 Cart Rentals - S. Course 5,970.64 7,000.00 6,533.94 Golf Driving Range 46,822.91 44,000.00 42,024.58 State Appropriation 0 0 0 City Appropriation 0 0 12,500.00 Tennis 22,893.56 17,600.00 14,063.50 Horticulture 0 0 0 I Boating & Fishing 11,346.61 10,000.00 11,845.53 Food & Beverage* 20,758.96 26,240.00 22,651. 71 Botanical Garden* (8,273.32) (9,440.00) (7,324.42) Amusement Rides* 20,016.55 39,540.00 23,523.54 Storyland* ( 554.41) 10,400.00 ( 91. 09) Shelters 1,405.00 1,000.00 1,395.00 Baseball 502.75 1,700.00 1,739.44 Stadia 0 0 0 Marconi Meadow 0 2,000.00 800.00 Concessions 27,215.00 400.00 615.00 Miscellaneous 914.13 1,500.00 0 Interest Income 0 800.00 427.66 Horse Stables 5,810.75 0 18,917.76 Total Revenue $334 [309.59 $342,740.00 $353,368.70 *Net Profits I PARK AREA. 1500 ACRES /31-1 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 4B2-4888 1989 PARK STATISTICS As of 7/31/89 Current Last Year Current Last Year Monthly Monthly Y. T. D. Y. T. D. Daily Green Fees North 2,559 2,849 17,769 13 ,867 South 4,018 2,416 27,233 11,996 East 1,948 2,562 11,880 11,602 West 3,061 3,360 22,836 17,023 Monthly Golf Tickets 224 197 1,553 928 Annual Golf Tickets ° 7 279 216 IIIGOlf Cart Rental - 18 Hole 4,426 4,966 29,067 23,211 - 9 Hole 1,052 1,044 5,273 5,473 Driving Range Buckets 15,977 11,570 95,476 77,454 Tennis Courts - Rental Hours 2,321 1,953 11,710 12,989 Softball Games - Day 19 35 231 530 - Night 6 0 19 29 Bike Rental - 1 Hour 0 58 104 301 Pedal Boat - 1/2 Hour 625 n 789 3,331 2,762 " - 1 Hour 614 616 3,986 2,758 Skiffs - 1 Hour 180 249 1,611 1,929 Canoes - 1 Hour 301 349 2,156 1,898 Fishing Ticket - Daily Adult 895 n 813 6,576 8,664 n - Daily Youth 386 n 293 2,288 2,563 Annual Pass 0 1 2 17 Fishing Rodeo 0 0 1,363 1,640 Rainfall - inches 10.95 I 5.38 29.34 43.08 PARK AREA, 1500 ACRES 135 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of commissioners was held on Tuesday, the Fifteenth Day of August, 1989, commencing at 4:04 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, Carruth, Davidson, Fontenot, Hilbert, Hines, Hopkins, Huger, Hughey, Hurstell, Janssen, King, Larue, McDonald, Nelson, Reisfeld, Siefken, smith, steeg and Taylor. EXCUSED: Commissioners Comiskey, Dickhaus, LeCorgne, Stich, Sylvester and Winston. ABSENT: commissioners Lupin, O'Keefe, Radelat, Schoen and Wilson. GUEST PRESENT: Bruce Eggler, Times Picayune Reporter. The President advised that the July minutes had been distributed. Mr. Hurstell commented that committee reports containing pertinent matters should be made a part of the minutes-, and those containing routine updates should not be a part of the minutes, but should still be submitted and then filed by staff. Hearing I no corrections to the minutes, the President ordered the minutes approved as circulated. Regarding the Manager's Report, Mr. Bassich reported on the Tihany Circus to be held at City Park, across from the Meadow. The circus will run from October 13-29, with the performance of October 16 being for the benefit of City Park. He also stated that "Keep City Park Clean" stickers have been added to the Park's trash receptacles. REPORTS OF THE OFFICERS: President - No Report. First Vice President - No Report. Second Vice President - No Report. Treasurer - No Report. Secretary - No Report. .1 REPORTS OF THE STANDING COMMITTEES: - 2 - ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported that the committee met. Regarding the Quadraplex, he stated that -, the Caplinger Group, which has been the architectural group for the project, was going out of business. Although the plans were completed, they were not stamped and have not yet been inspected by the City Fire Marshall or Safety & Permits. Action must be taken at this time to transfer ownership of those plans from Caplinger to another firm, which approval has already by given by Caplinger. Mr. Hurstell moved that the board approve for the staff to negotiate with Mr. Caplinger and Frank Stewart of the EPG (Engineering Planning Group) to transfer ownership, so that EPG can stamp the plans, and assume liability of the project. The motion was seconded by Mr. Nelson. After much discussion, a vote was taken on the motion which unanimously carried. Mr. Hurstell further reported that the committee has several ad hoc committees which are reviewing the potential use of the Irby Building for the administrative offices of the Park; reviewing parking facilities; and miniature golf. Mr. Hurstell submitted his written report and requested same be made a part of the minutes. CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and reviewed its financial statements for July and year-to date. city Park Food and Beverage Service has generated a net revenue of $167,000 YTD after payment of SUbstantial administra :1 tion costs and debt service on concession improvements. Concessions have generated net revenues of $245,000, and boating and fishing $47,000, for a total of $292,000 YTD net income to the Park. Regarding miniature golf, staff presented a financial feasibility report indicating the project would be marginal if constructed with borrowed funds and the debt had to be serviced. The matter was tabled. Regarding the Quadraplex, sources of funds are being explored for the entrance roadway, parking, sewage and water service, ballfield lighting and artificial turf. Near the Carousel Gardens, ornamental brick pavement of walkways and plazas is underway, and should be completed in a couple of weeks. Ornamental planting will then commence, with a substan tial number of plants being donated by Rohm's Nursery and 450 plants by the Executive Director. Mr. Nelson suggested that if offices are removed from the Casino Building, a study should be made of the revenue producing potential of the Casino. A written report was submitted, made a part of the minutes and I filed by staff. - 3 - 137 EXECUTIVE COMMITTEE - Mr. Hilbert reported that the committee met and voted that the President appoint an Ad Hoc Committee charged with the specific responsibility of pursuing the development of the Quadraplex and Tad Gormley stadium. The President advised • that Mr. Huger will act as Chairman of the committee to pursue the Quadraplex and improvements to the stadium, but will relinquish membership on other committees. Other committee members are Mrs. comiskey, Mr. Hurstell and Mr. Davidson. The committee has extended an open invitation to the President of the Friends to attend all meetings of the Executive Committee to promote clearer and more direct dialogue. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met. It had been called to their attention that funds cannot be designated for any specific use. The committee then rescinded its suggestion made at the last monthly Board meeting to dedicate any portion of the Christian Brothers lease fund to a special fund. A new coding system has been implemented, allowing the Park to identify deposits made from the various revenue producing entities • The committee decided that the Park's contributions to the employees' Deferred Compensation Plan be made on a monthly basis instead of annually. Mrs. Carruth advised that revenue derived from Park operations • during Spring, Summer and early Fall generally result in a very good cash flow; however, late Fall and Winter months give the Park a negative cash flow. She stated it was essential to take the necessary steps to reduce and ultimately eliminate the Park's present deficit. A memo has been sent to all departments to reduce expenses. Mr. Benton will meet with each Department head and prepare a revised budget to be presented to the Finance Committee at its September meeting. Mr. Bassich mentioned that the Sewerage & Water Board is now charging city Park for sewerage, but had not done so in the past. Staff will investigate charging for rights of ways across the Park. Mr. Nelson is also obtaining information on state parks charging for running pipelines across the property. GOLF COMMITTEE - Mr. Hilbert reported that the committee met, noting its financial report indicated a profit YTD of $595,000. The committee recommended that effective September 1, 1989 golf cart rentals be increased by $1. Regarding the older golf carts, instead of trading them in at $150, Mr. Mackel was able to sell the carts at a minimum of $300 each. The recommendation was put , in the form of a motion, and unanimously carried...... - 4 - /38 The Friends of City Park Golf Tournament is scheduled for October 13, 1989. -, A new locker agreement for both Golf and Tennis has been prepared by the Legal Committee. A written report was submitted, made a part of these minutes and f Hed by staff. HORTICULTURE & GROUNDS COMMITTEE - No Report. LEGAL COMMITTEE - No Report. PUBLIC RELATIONS COMMITTEE - Mr. Huger reported that they did not have a meeting, but Mrs. Spicer updated the Board on current and upcoming events. She noted that the "Shoot for a Star" campaign has been receiving ex.cellent media coverage. New Orleans Magazine and WTIX are giving special coverage to a story regarding City Park's concern about the environment. Cox cable, within its quarterly mailing, will promote Storyland. Mailers have been sent to adjoining neighborhoods advising that the Casino will be expanding its morning and evening hours. Mr. Hughey has been appointed the new Chairman for the Public Relations Committee. TENNIS COMMITTEE - Mr. Bridges stated that the committee did not have a meeting. However, he reported that the proposed lease agreement was put out for public bid. One bid received was from :1 the tennis club and it met specifications. The lease agreement was then signed and went into effect on August 15, 1989. The lease is for one year with a one year option. with respect to the construction problems of the rubico courts and the walkways, an independent architectural expert will review the drawings and give his opinion as to the performance of the architect who performed the work. The committee is continuing its search for a tennis pro with a target date of September 1. Mr. Buscher stated that the American Tennis Association will be having its national championship games, utilizing approximately 25 courts from 8 A.M. to 5 P.M. for the entire week of August 13- 19. MUSEUM REPRESENTATIVE - No meeting in July. FRIENDS OF CITY PARK - Mrs. Larue renovations were ahead of schedule. She excellent performance of Dan Brown, as c~lStructi~~ lIni.ir:lat~or , and hoped that all construction projects would be Park '1 staff. 139 - 5 - Mrs. Fontenot reported that preparation for the Lark in the Park is going very well. The musical group Jubilation will perform, along with Irma Thomas. The foods of thirty-nine restaurants tl will be displayed. A local law firm is underwriting a guide to trees in the Park. Mrs. Fontenot urged committee chairmen to submit hours worked by its members. She previously dispensed time cards. Mrs. Fontenot, who has been invited to Philadelphia, will represent Friends in receiving a plaque for city Park's carousel. ABC is forwarding a video-tape of a special which aired on city Park's carousel. There will be an autograph party this weekend at the Maple street bookstore for Mr. James Janssen, who wrote a children's book, entitled the Elves of Bellaire Street. Mr. Bassich has been honored by st. Elizabeth's as one of ten outstanding activists of the year. There being no further business, the meeting was adjourned at 5:07 P.M. tl ATTEST: tl ------~ --- ~ J1U',U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (5U4) 4R'~48IlB TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF AUGUST 1989 Cash on Hand July 31, 1989 $ 34,207.55 Source s of Cash: Proceeds from Loan 47,383.43 Proceeds from Operations 325,114.42 372,497.85 Total Available Cash $406,705.40 Uses of Cash: Operations 357,221.36 Debt Service 22,096.20 Capital Project 48,136.63 Total Cash Used in August I 427,454.19 Cash on Hand August 31, 1989 $(20,748.79) INVESTMENTS Quadraplex Investments U.S. Treasury Bills - (due 10/5/89) $334,901. 56 C.D. Oak Tree - 7.5% (90 days) (due 9/24/89) 95,000.00 C.D. FNBC - 7.75% (90 days) (due 9/3/89) 95,000.00 C. D. First City Bank - 7.50% (90 days) (due 11/22/89) 95,000.00 Total Investments $619,901.56 I PARK AREA, 1500 ACRES 14/ OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 September 12, 1989 MEETING NOTICE AND AGENDA FOR SEPTEMBER 19, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of August 15, 1989 Minutes. 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I PARK AREA. 1500 ACRES , 14~ ~ ---O-F-C-O-M-M-IS-S-I-O-N-E-R-S-.-N .... EW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 September 13, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, La. 70119 Dear Commissioners: New Orleans City Park financial results were very good for the month of August. We believe that the net operating results from all departments are $33,000 better than budget and $96,500 better than last year. The weather, although very hot with several record setting daily tempertures, was without significant amounts of rainfall, City Park received only 4.85 inches of rain this August compared to 15.2 during August of 1988. Our year-to-date total rainfall of 34.19 inches is less than half of last years 72.92. Total revenue for City Park is significantly greater than last year. Net revenue of $210,867 is $38,000 over budget for the first eight months of the year. Last year at this time the Park had an operating loss of $69,835. While we are greatly improved over last year we must realize that City Park has a deficit carry forward of $226,823 from previous years. This deficit must be eliminated by year end and as of this date we have only reduced the deficit by $38,000. Because of problems in the accounting department the financial reports were very late in being prepared and have not been adequately reviewed for comment at this time. It would appear that the Golf Cart Rentals, Tennis, Boating and Fishing, Food and Beverage, Amusement Rides, and Storyland all had outstanding operating results. Several departments are still having difficulty in reducing expenses. The most notable unbudgeted operating expense was a $9,000 repair to Pan American stadium. This item was approved by the finance committee at a prior meeting. The prep football season has now officially begun and we are most pleased with the condition of Tad Gormley stadium. Concession sales have been exceptional to date. The playing fields are in better condition than they have been in for many years. A new scoreboard will be placed in Tad Gormely during the later part of September. Contributors of the scoreboard are Coke, Burger King, and WYLD. We are seeking fourth benefactor. PARK AREA, ISOO ACRES 143 I Walkways in the amusement area have been completed and a ribbon cutting ceremony was held on Labor Day. Restoration of the Peristyle is on schedule and should be completed prior to the October 6th Lark-in-the-Park. We have filed a lagoon dredging plan with the Louisiana Department of Wildli fe and Fisheries and are wai ting for final approval of the project. The newly acquired golf carts were put into service at the end of August. The carts are vastly superior to any carts that we have ever had and this has elevated our entire golfing operation several notches. We believe this will have a very positive impact on the revenue producing capablities of the entire operation. The newly formed Quadraplex Committee has been very active under the leadership of Mr. Killian Huger, a further report will be made at the board meeting. Mr. Bassich has been honored as one of the top New Orleans Volunteer Activist for 1989. The Activist Award is in recognition of outstanding service to our community. He will be honored at a luncheon in the Imperial Ballroom of the Fairmont Hotel, Thursday, September 21st at 11:00 a.m. We will make a verbal report should any other noteworthy information presents itself prior to the meeting of the Board of Commisioners. c~~ ~ Beau Bassich Executive Director BB/JB/jm I D\J.ftn.U OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NE\V ORLEANS, LOUISIANA 70·J19, PHONE (504) 482-4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING AUGUST 31, 1989 Department Actual Budget Prior Year Golf Green Fees 119,472.71 112,200.00 97,970.06 Golf Cart Rentals 73,931.21 52,000.00 55,998.16 Golf Driving Range 43,693.28 41,000.00 38,807.60 State Appropriation 0 0 0 City Appropriation 0 0 12,500.00 Tennis 21,595.08 19,300.00 13,355.53 Horticu1 ture 6,861.25 4,300.00 0 Boating & Fish ing 11,916.47 9,000.00 7,283.18 Food & Bever age * 23,406.34 9,590.00 18,902.83 Botanical Garden* (6,260.48 ) (9,440.00) (7,625.26) Amusement Rides* 29,706.85 15,250.00 4,230.68 Storyland* 4,182.79 (2,260.00) (1,657.01) Shelters 1,892.00 1,700.00 1,000.00 Baseball 1,240.37 1,000.00 1,014.68 Stadia 1,800.00 0 900.00 Marconi Meadow 500.00 1,000.00 (300.00) Conce ssions 500.00 400.00 465.00 Miscellaneous 419.l3 1,500.00 (25.00) Interest Income 0 600.00 261.69 Horse Stables 400.00 0 17,359.47 Total Revenue $335,257.00 $257,140.00 $260,441.61 *Net Profits I PARK AREA, 1500 ACRES 115 IBOARD OF COMMISSIONE:~: C:~:S~::~A:~:JJ:~:~N~:O~):8:::ROVEMENT ASSOCIATION 1989 PARK STATISTICS AS'of 8/31/89 Current Last Year Current Last Year Monthly Monthly Y. T. D. Y. T. D. Daily Green Fees North 2,374 2,104 20,143 17,752 South 4,304 3,075 31,537 21,182 East 2,193 1,828 14,073 15,899 West 2,830 2,817 25,666 23,724 Monthly Golf Tickets 198 215 1,715 Annual Golf Tickets 1,163 0 0 279 242 Golf Cart Rental - 18 Hole 5,222 3,717 34,289 28,832 9 Hole 991 1,028 6,264 6,516 Driving Range Buckets 14 ,838 13,360 110,314 88,806 Tennis Courts - Rental Hours 2,282 2,373 13,992 13,903 Softball Games - Day 48 23 279 - Night 396 3 0 21 30 Bike Rental - 1 Hour 0 34 104 469 Pedal Boat - 1/2 Hour 615 n • 432 3,946 3,642 - 1 Hour 682 431 4,668 Skiffs - 1 Hour 3,803 224 138 1,835 Canoes - 1 Hour 1,889 288 170 2,444 2,289 Fishing Ticket - Daily Adult 776 649 7,352 9,069 " " - Daily Youth n 340 194 2,628 2,124 Annual Pass 0 1 2 25 Fishing Rodeo 0 0 1,363 1,428 Rainfall - inches 4.85 15.20 34.19 72.92 I PARK AREA. 1500 ACRES MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Nineteenth Day of September, 1989, commencing at 4:04 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, Carruth, Comiskey, Davidson, Fontenot, Hines, Hopkins, Huger, Hughey, Hurstell, King, Larue, LeCorgne, Lupin, McDonald, Nelson, Radelat, Schoen, Siefken, and Steeg. EXCUSED: Commissioners Dickhaus, Hilbert, Reisfeld, Smith, Stich, Sylvester, Taylor and Winston. ABSENT: Commissioners O'Keefe and Wilson. GUESTS PRESENT: Emeritus Member James Janssen; Mrs. Ann Geary and Betsy King of the Friends of City Park; and Bruce Eggler, Times Picayune Reporter. The President transposed the regular order of business and requested that Mrs. King of the Friends of City Park update the Board on the upcoming Lark in the Park, which has the theme "The -, Great Gatsby Entertains". Mrs. King reported that the sponsor this year is the Booth-Bricker Fund and a list of major donors was distributed to Board members. The Lark will be expanded toward the Peristyle which will be lit, along with all of the oak trees. President Bush's son and daughter-in-law will be present. All benefactors can be identified by wearing a ribboned medallion. Mrs. Read requested the Board's support in the Friends Golf Tournament by either playing in same, or buying raffle tickets. The President advised that the August minutes had been distributed. Mr. Hurstell noted a correction on page 2, 8th line, that the word by be changed to been. On a motion made, seconded and duly carried the minutes were accepted as corrected. Regarding the Manager's Report, Mr. Bassich reported that the New Orleans Symphony performed in the Park last Sunday, drawing nearly 8000 people. He commended the efforts of staff and added that the event was very successful. Mr. Bassich advised that Shell has donated $35,000 over a 2 year period to repair the greenhouse located near 610. He suggested that Board members visit the Carousel Gardens to observe the completed walkways and , gold leaf lettering at its entrance. - 2 - REPORTS OF THE OFFICERS: President - Mrs. Read advised the Board of the following ad hoc committees she has appointed: Legislative Committee, chaired by Mr. Smith, Quadraplex Committee, chaired by Mr. Huger, Five Year Plan Committee, chaired by Mr. Davidson, and Carousel Committee, chaired by Mr. Bassich. First Vice President - No Report. Second Vice President - No Report. Treasurer - No Report. Secretary - No Report. REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported that the committee met. The Engineering Planning Group (EPG) has now assumed A&E consultant responsibility for the Quadraplex project. The plans are being revised in preparation for seeking bids. Future reports will be made by Mr. Huger of the Quadraplex Committee. A written report was submitted, made a part of the minutes and ~I filed by staff. CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and reviewed its financial statements for the last eight months. City Park Food and Beverage Service operations had produced a net revenue of $216,000. The irrigation system within the carousel Gardens should be completed in two weeks, after which landscaping can be initiated. The Carousel Gardens will remain open on weekends through December, during which month it will be continuously engaged in Christmas in the Oaks. Gross revenue from concessions operations this past weekend was approximately $40,000, and good revenue is anticipated each week and through the fall, whenever the weather is favorable. To increase revenue next year it was suggested that additional paddle boats be purchased, and the matter of ice cream sales at the Shop in the Park be re-examined. There has been increased revenue from high school football games. Mr. Nelson stated that rebuilding of the running track could attract good patronage from track meets. The Peristyle is being restored and requests for parties and weddings are already being received. Mr. Nelson moved that a rental fee for same be increased from $100 to $250 for usage - 3 - /ZIB during the times of 5 - 10 P.M. The motion was seconded by Mr. King, was put to a vote and carried. A written report was submitted, made a part of the minutes and :1 filed by staff. EXECUTIVE COMMITTEE - No Report. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met. August has been a very good month due to favorable weather and many well attended events. She urged Board members to read the financial statements. She noted that the Park's balance sheet includes $8500 of questionable stable rentals that have been placed in the hands of an attorney for collection as well as another accounts receivable that is highly questionable with respect to its collection. The committee agreed to write off the $8500 and no longer carry it as an accounts receivable. Page 12 of the Financial Statement reflected under Concession Contracts an amount of $30,532, a portion of which represented the sale of City Park horses for $16,500. This item will be removed from page 12 and placed on page 13 (City Park Stables) to properly reflect that this was an item that should have been credited to city Park. A written report was submitted, made a part of the minutes and II filed by staff. FUND DEVELOPMENT COMMITTEE - Mr. Bassich reported that they are taking the Charles Snyder approach on an endowment for the Park and are studying a plan for the future. GOLF COMMITTEE - Mr. Schoen reported that the committee met and reviewed their financial statements. Golf averaged $7500 per day, compared to $6102 in 1988. Excellent weather has been a factor. Its profit YTD is $688,500. The new carts have been well received and the $1 increase accepted without complaint. The sprinkler system on the East course has been completed. Next year attention must be given to the field at the driving range. The Friends of City Park Golf Tournament is scheduled for OCtober 13, 1989. The Super Bowl Tournament is scheduled for January 25, 1990. A written report was submitted, made a part of these minutes and filed by staff. HORTICULTURE & GROUNDS COMMITTEE - Mrs. Hines, reportini in the -I Chairman's absence, stated that the committee met. TheV reviewed an outline emphasizing the committee's importance in th. overall - 4 - planning for the general improvement of certain facilities and grounds. An estimate of costs of repair work was submitted to the , committee for the Green House, the Maintenance Shop and the Irby Building. The goal for repairs will be considered in the 1990 budget. Renovation of the Greenhouse was favored for the following reasons: 1) Funding may be available; 2) Growing of bedding plants for use in the Park; 3) Potential for increasing Garden volunteers; 4) Possibility of "out-reach programs in conjunction with Delgado or area high schools. The committee received a request from an individual to place a religious statue within the Park. The committee declined the request citing the inappropriateness of religious art in a public park, a violation of public land use laws. The committee received a request from the Arts Council that a metal sculpture by John T. Scott, art professor at Xavier and a nationally recognized artist, be mounted on Golf Drive. Mrs. Hines moved that the Board accept the sculpture, which was seconded by Mrs. Fontenot. Mr. Nelson offered that the Board accept same with the understanding that the Park is not responsible for loss or vandalism, and that the Arts Council must be responsible for installing, insuring and maintenance of same. The amended motion was then put to a vote and duly carried. Regarding Christmas in the Oaks, 232 Stars have been sold. Mr. I John Gelpi of Industrial Metals has donated all labor for the production of 800 stars and total costs are expected to be about $820. NOPSI is currently at work supplying electricity to the Star route. LL&E will sponsor the Children's Trees. Lykes has reserved a $5000 night. The Fairgrounds has adopted the diamond pines. A written report was submitted, made a part of these minutes, and filed by staff. LEGAL COMMITTEE - No Report. PUBLIC RELATION COMMITTEE - Mr. Hughey reported that the committee met and recommended that the committee should be referred to as the Public RelationjMarketing Committee. The committee agreed that signage to promote the Friends Membership be placed at many areas in City Park. Uniform directional signage will be reviewed. The committee will recommend to Friends that they allow discount admission to all special events, including shelter rentals, the Botanical Garden, Peristyle, Carousel, etc. senior citizen discounts are also being considered. Special events forms have been distributed to all Park I departments. The forms are to be submitted to Mrs. Spicer so - 5 - /50 that there will not be a conflict of dates, and press releases and public service announcements can be prepared. -, The committee recommended that The Shoot For the Stars campaign material and a display of actual stars should be at the entrance gate and special events. UNO will be contacted to prepare a marketing survey for City Park. If UNO is not affordable, Dillard University will be contacted. A media party will be held late October/early November thanking members of the media for their support and coverage. A legisla ture party is suggested for November 24 or 25 at the Carousel. An Autumn Pops concert will be held on October 22 at Popp's Bandstand. QUADRAPLEX COMMITTEE - Mr. Huger reported that the committee met and updated the Board on the Quadraplex status and the purpose of the committee. An engineer must be paid to redesign the plans. Joe Buscher will prepare a feasibility study. When built the facility should allow space for other activities, such as batting practice machines. The facility should be as self-sufficient as possible, but as simple and inexpensive as possible. It should have no finished infield, therefore allowing movement of bases, and no provisions will be made for baseball at this time. Mr. Huger discussed other specifics. As of August there is I $656,220.28 available for the project. $400,000 has been committed, payable over a period of time, from Coca-Cola and Budweiser. Additional funds could be raised through the sale of rental signs. Some funds will have to be borrowed on a short term basis. A starting date is projection within 90 days. TENNIS COMMITTEE - Mr. Bridges reported that the committee met. After reviewing a number of excellently qualified candidates, he moved that the position of Tennis Director be filled by Chris Barbe who has been connected with the tennis facility for 8 years. He will have a base salary of $24,000, with percentage incentives. The motion was seconded by Mrs. Comiskey, put to a vote and unanimously carried. Mr. Bridges moved that the Board adopt a price increase on rubico courts $1 per hour across the board (from $5 to $6) during prime time from 7 A.M. - 12 Noon on Saturdays and Sundays, and 6 P.M. to 10 P.M. Monday through Friday; and to charge $4 for play from 12 Noon - 4 P.M. Monday through Friday. A 10% discount would be given to Friends on hourly rates. The motion was seconded by Mr. Schoen, was put to a vote and unanimously carried. A report was received regarding Phase II renovations. The architect would not voluntarily assume responsibility for correcting the problem that currently exists with the walkway and I it appeared a lawsuit would be filed against the architect. Mr. - 6 - I~' Bridges thinks there is a possibility of a law firm representing city Park on a pro bono basis. -, Financials were reviewed for the month of August. Revenues exceeded expenses by $8,989.65, and actual revenue exceeded budget by $2,393.22. Year-to-date, total revenues exceeded expenses by $8,804.93, and actual revenues exceed budget by $6,754.93. MUSEUM REPRESENTATIVE - Mrs. Read reported that the Museum has raised $15 million in pledges and gifts, and the Board of Trustees pledged $5 million. Their kick-off will be september 26. FRIENDS OF CITY PARK - Mrs. Fontenot reported that volunteers donated a total of 1500 hours in August, and 20,000 hours for the year. The Peristyle renovations are continuing, and Southeast Distributors are personally underwriting the repair of the lions. Friends have changed its By-laws to include three vice presidential positions for Fund Development, Special Events and Membership. Upcoming Events: October 6, Lark in the Park; October 13, Friends Tournament; November 1, lOth Anniversary of the Founding of Friends; November 5, Kids Day (hopefully with Mickey and Minnie :1 Mouse). Shell Offshore has donated $5000 to be used within the Park to increase the electrical capacity of the Casino building. Other Business: Regarding preparation of the 1990 budget, the President stated that any suggestions should be addressed to the Finance committee. The President stated that nominations must be received by October 9. Commissioners LeCorgne, Schoen, Sylvester and Winston will be completing their second term and have served a total of 32 years. Unfinished Business: Mrs. Comiskey inquired about the possibility of a liaison committee for the stables. The President responded that she is seeking someone from the Board. It was noted that Mr. Bassich was honored by the st. Elizabeth Guild recently at the Fairmont. tl There being no further business, the meeting was adjourned at - 7 - 15Q , 5:13 P.M. ~~~,f Record ~'ng Secretary ATTEST: -I '1 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70l19, PHONE (504) 462-4666 TREASURER I S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF SEPTEMBER 1989 Cash on Hand August 31, 1989 $ <20,748.79> Sources of Cash: Proceeds from Loan 270,349.31 Sales of Golf Carts 37,500.00 307,849.31 Total Available Cash $287,100.52 Uses of Cash: Operations 175,790.40 Debt Service 56,880.32 Capital Project 3,945.44 I Total Cash Used in August 236,616.16 Cash on Hand September 30, 1989 $ 50,484.36 INVESTMENTS Quadrap1ex Investments U.S. Treasury Bills - (due 10/5/89) $334,901.56 C.D. Oak Tree - 8.5% (90 days) (due 12/24/89) 95,000.00 C.D. FNBC - 7.8% (90 days) (due 12/03/89) 95,000.00 C. D. First City Bank - 7.50% (90 days) (due 11/22/89) 95,000.00 Total Investments $619,901. 56 -, PARK AREA, 1500 ACHES 151 o.n.n.u OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 October 11, 1989 MEETING NOTICE AND AGENDA FOR October 17, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of September 19, 1989 Minutes • 4. Management Report. • 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I PARK AREA. 1500 ACRES /55 , OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 701I9.I'HONE (504) 482-4888 • October 10, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, La. 70119 Dear Commissioners: Operating results for all Park departments showed a $25,259 net increase over budget expectations for the month of September. After the first nine months of the year City Park net operating results are $63,409 better than budget projections. After this surplus is applied to the prior years deficit of $226,824 the Park still has a net deficit carry forward of $163,414 which must be elimiated by year end. Revenue for the month of September was $70,000 over budget and expenses were $45,000 over budget. Some explanations of unusual expense items for September are: 1. Payroll was accrued for the first time for Park employees during the month of September. This resulted in four days additional Payroll expense for each department. The gross impact on the financial statements was an increase in payroll expense of approximately $14,000. 2. In September the Park paid its portion of the employee pension plan contribution for the first nine months of the year. This resulted in an increase in payroll expense for September of $28,700. Pension contributions will now be expensed bi-weekly rather than annually as in the past. This will result in a slight increase in monthly payroll expense but will eliminate any possibility of a large unexpected expense at year end. 3. On September 1st City Park purchased a new fleet of golf carts but will owe $25,000 on the note used to purchase the old golf fleet. The net affect on the financial statements is an unbudgeted expense of $6,245 during each of the last four months of this year which is needed to payout the old fleet. 4. In the month of September City Park wrote off $12,000 of bad debts owed to us primarily from boarders at the horse stables. This is a one time expense which should clean up our receivables and not be repeated at year end. :. These items represent $61,000 of unbudgeted expenses which were recorded in September. Only item number 3 should repeat during the remainder of the year. f-JAHK AHEJ\, I JOO ACHES ~~~~--~~~------/5{P I It is impressive that the Park would still have a monthly surplus of $25,259 after expensing all of the above mentioned items. During the month of September every revenue producing department in City Park except The Shop in the Park exceeded budgeted revenue expectations. Golf activity increased by 21.3% over the prior year and net revenue exceeded budget by $21,000. Golf cart renta~were 27% over last year and the driving range had an increase in activity of 8.5%. Court rentals at tennis showed a 15.3% increase over last year, boat rentals increased by 30.6% and fishing tickets sales increased by 34.4%. Net revenue from Food & Beverage exceeded budget by $19,000. Contributing factors to their success are the increased attendance at football games (St. Augustine), Pay One Price at the amusements during the Labor Day Weekend, Symphony Day, and many large corporate picnics at the Meadow. I The amusement area had a 57.5% increase in gross revenue during September. This area has managed to service all debt associated with construction and rides, and has surpassed budget projections every month since June. The main reason for the Park's success this year is that September had only 3.4 inches of rain this year compared to 12.2 inches last year. For the first nine months of 1989 we have had only 37.6 inches of rain compared to an unbelievable 85.1 inches during the first nine months of 1988. While we believe our services have greatly improved, the warm sunny days have allowed patrons to enjoy our recreational facilities on a more frequent basis. Labor Day Weekend (Saturday, September 2 through Monday, September 4) the amusement ride area and Storyland celebrated a pay one price event. It was a very successful Labor Day Weekend. A total of 4,723 people attended the event (196 Friends Members) included for a total of $18,674.67. Food and Beverage sales more than doubled per capita from .46 to $1.19. On Sunday, September 17 at 4pm in the meadow near the museum, City Park hosted the first annual "Music In The Oaks" free concert. WWL-TV and The New Orleans Symphony co-hosted the event. "Music In The Oaks" was a tremendous success. Well over I 5,000 spectators were in attendance. City Park would like to express their thanks to Spangenberg {51 I Studios, WWL-TV, The New Orleans Symphony, BFI, Kentwood, Space Walk and Werlein's for their assistance with the event. Food and Beverage sales were approximately $1,600 for the event. Next year, with advance planning notice, food and beverage figures should be expected to double. We will make a verbal report of any additional noteworthy information prior to the meeting of the Board of Commissioners. Beau Bassich~~ Executive Direc~urO~ BB/JB/jm -I 155 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482·4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING SEPTEMBER 30, 1989 Department Actual Budget Prior Year Golf Green Fees 110,920.68 100,000.00 83,860.60 Go1 f Ca rt Ren ta Is 69,891.40 58,000.00 Golf 45,601.90 Driving Range 35,499.80 34,000.00 32,297.80 City Appropriation 0 0 12,500.00 Tennis 21,473.87 19,000.00 Boating 14,678.80 & Fishing 8,271.33 8,000.00 5,771.00 Food & Beverage* 41,008.09 22,850.00 7,140.57 Botanical Garden* (3,587.00) (8,440.00) (5,269.75) Amusement Rides* I 614.53 (6,620.00) (11,340.30) Story1and * (735.49) (640.00) 40.02 Shelters 696.00 800.00 Baseball 415.00 1,164.22 500.00 404.60 Stadia 11 ,950. 00 10,000.00 Marconi Meadow 9,950.00 1,500.00 3,000.00 2,500.00 Conce ssions (5,900.00) 400.00 5,256.80 Miscellaneous 282.55 1,500.00 Interest Income 297.50 635.66 600.00 1,115.62 Horse Stables 17,200.00 0 13,575.30 Total Revenue $310,885.64 $242,950.00 $218,796.36 *Net Profits • PAHK AREA, l!'iOO ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 1989 PARK STATISTICS As of 9/30/89 Current Last Year Current Last Year Monthly Monthly Y. T. D. Y. T. D. Daily Green Fees North 2,269 1,553 22,412 19,305 South 3,252 2,575 34.789 23,575 East 2,054 1,608 16,127 17,507 West 2,931 2,535 28,597 26,259 Monthly Golf Tickets 166 176 1,881 1,339 Annual Golf Tickets 0 0 279 242 ~ ilr0lf Cart Rental - 18 Hole 4,610 3,115 38,899 31,947 - 9 Hole 799 835 7,063 7,351 .- Driving Range Buckets 12,260 11 ,225 122,574 100,031 Tennis Courts - Rental Hours 2,241 1,898 16,233 15,801 Softball Games - Day 39 12 318 408 - Night 3 9 24 39 Bike Rental - 1 Hour 0 37 104 506 Pedal Boat - 1/2 Hour 383 245 4,329 3,887 - 1 " " Hour 435 338 5,103 4,036 Skiffs - 1 Hour 185 121 2,020 2,010 Canoes - 1 Hour 259 172 2,703 2,461 Fish ing Ticket - Daily Adult 643 443 7,995 9,512 " " Daily Youth 195 106 2,823 2,230 Annual " Pass 0 0 2 0 Fishing Rodeo 0 0 1,363 1,428 Rainfall - inches 3.41 12.20 37.60 85.12 ~. PARK AREA. 1500 ACRES /(J;I{) MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of commissioners was I held on Tuesday, the Seventeenth Day of October, 1989, commencing at 4:03 P.M. The meeting was called to order by the president, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, Carruth, Comiskey, Davidson, Dickhaus, Fontenot, Hilbert, Hines, Huger, Hughey, Hurstell, Larue, Schoen, siefken, smith, Steeg, stich, Sylvester, Wilson, Winston and Emeritus Member Janssen. EXCUSED: Commissioners Hopkins, King, Radelat, Reisfeld and Taylor. ABSENT: Commissioners LeCorgne, Lupin, McDonald and O'Keefe. STAFF PRESENT: Beau Bassich, Joe Buscher, Ann Spicer, Jess Benton, and Dan Brown. The President reported that the September minutes had been circulated, and hearing no corrections, ordered the minutes approved as written. Mr. Bassich supplemented the General Manager's report by stating I that he, on behalf of Friends, had received an award from a National Trust for restoration of the Carousel, noting that this was only the second time a carousel has been so honored. He also reported that the Food Fair taking place at the Ri vergate this week will benefit City Park, in that 10% will be given to the Park from each $4 admission, with a $5000 minimum guarantee. A&P will promote events in City Park in future advertisements. Mr. Bassich displayed the new street signs displaying the carousel, which will be used by the Streets Department. Metal signs at $25 or plastic signs at $17.50 may be purchased at the Shop in the Park. No Communications. REPORTS OF THE OFFICERS: President, Mrs. Read, reminded Board members of upcoming events at city Park which included the Circus through October 29, Kids Day on November 5, and the Arts & Crafts Show at the Botanical Garden on November 25 and 26. She stated that the Lark in the Park was an exciting time and an overwhelming success. Mr. Hilbert moved that the Board issue a I proclamation to Mrs. Ann Geary and Mrs. Betsy King on the /Lp} - 2 - wonderful job they did with the Lark in the Park. The motion was seconded by Mr. Sylvester, was put to a vote and duly carried. I First Vice President - No Report. Second Vice President - No Report. Secretary - No Report. Treasurer - No Report. REPORTS OF THE STANDING COMMITTEES: ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported that the committee met and, regarding the Master Plan, recom mended that the Board adopt the plan which was adopted on March 27, 1984 and let it be submitted by staff to the New Orleans city Park Improvement Association as unchanged. This motion was seconded by Mr. Huger. After discussion it was agreed to table the motion until the November meeting, so that Board members could review the Master Plan, a copy of which is in the city Park office. Any comments should be directed to the A&E Committee by 4 PM on November 13. Mr. Hurstell reported that a recommendation will be made at the November meeting regarding the Irby Building possibly being used for Park offices. He added that the Park's parking study is I still under review. A written report was submitted, made a part of these minutes and filed by staff. AD HOC COMMITTEE FOR THE QUADRAPLEX - Mr. Huger reported that the preliminary cost estimate ($1,025,000) was received. Finished drawings should be received by the end of the month. CONCESSIONS COMMITTEE - Mr. Hurste11, Acting Chairman, reported for this committee since Mr. Nelson was excused. He stated that the committee met and noted that City Park Food and Beverage Service had net profits of $41,556, compared to a budget of $22,850 in September. The amusement rides had a profit of $2,015 compared to a budgeted loss of $6,620. The Botanical Garden had an actual loss of $3,535 compared to a budgeted loss of $8,440. Staff is to review modifying the fee structure for football games and will make a recommendation to the Concessions Committee. New signs are being placed at the Concessions Building in the amusement rides area. Lighting in the amusement ride area is next on the agenda as soon as funds are available. Mr. Hurstel1 reported that regarding the 1990 operating Budget, the Finance Chairman stated that improvements to cash control, I especially at Storyland and the amusement rides, should be - 3 - considered in the 1990 Operating Budget. The committee is also looking into security gates or counting devices. A written report was received, made a part of these minutes and I filed by staff. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met. To improve cash control, a new computerized admissions system will be used on a trial basis for Christmas in the Oaks. The $80,000 system will be lent to the Park at no cost, except for wiring, training expenses and tickets. A draft of a Consolidated Balance sheet was prepared by staff for review by the committee. Suggestions were made to improve the readability of this statement. The Tennis Capital Project Fund was discussed. Due to a defective design, an additional $40,000 was needed to correct the problems encountered during the recent restoration. Regarding the 1990 Operating Budget, it was suggested that all overhead expenses be combined into a single annual amount and that this total be allocated in equal monthly sums. This matter will be discussed with the different department heads for their input. Suggested needs for the 1990 Operating Budget were made as follows: A) Improve cash control equipment, B) Upgrade existing data processing system, C) Equipment, Rolling Stock, I Lease, Purchase, D) New Attraction for the Amusements. Standardized budgetary request forms have been sent to all Park supervisors for their input. A list of contingent budgetary expenditures would be included in the 1990 Operating Budget. The operating budget for next year would be structured to include and eliminate any potential operating deficit existing at the end of the current year. It was noted in financial statements for September, that the Park had an actual deficit of $80,595 compared to a budgetary deficit of $105,854. The Park improved its budgetary position by $25,000 despite a one time pension payment of $29,000, an unbudgeted debt service payment on the golf carts of $6000 and a write off of $12,000 in account receivables from the stables. The Park had actual YTD Net Revenues of $130,271 compared to a budget of $66,863 and a loss of $68,260 as of September 1988 YTD. A written report was received, made a part of these minutes and filed by staff. AD HOC COMMITTEE - Mr. Davidson reported that the committee met and a method of producing a 5-year strategy was discussed. Mr. Bassich was asked to discuss with both the City of New Orleans and private sources such as Shell, the possibility of providing I funds to assist the committee in this endeavor. He will contact ILP3 - 4 - a firm experienced in these type studies and ask them for a proposal plus a copy of a study prepared for a similar operation. For the next meeting, each member of the committee was asked to I prepare their suggestions on just what a 5-year plan should include. This information would be used then as specifications for requesting proposals from a number of firms as may be developed by staff. A written report was received, made a part of the minutes and filed by staff. FUND DEVELOPMENT COMMITTEE Mr. Dickhaus reported that the committee met, and reviewed Charles snyder's mock-up of the new By-laws for a foundation which is not yet in final form. GOLF COMMITTEE - Mr. Schoen reported that the commi ttee met. Their financial report showed net profit of $730,000 for 9 months. Rain during the last few days cost some income ($18,000 - $20,000). The committee had general discussion on future development of the courses and building. Mr. Radelat agreed to prepare a budget for 1990 for golf to submit to the Finance Committee. Regarding the Friends Tournament, it was very successful with 200 participants. Next year two more sponsors will participate. A greens mower will be purchased with the proceeds of the tournament. I HORTICULTURE & GROUNDS COMMITTEE - No Report. LEGAL COMMITTEE Mr. stich distributed a suggested revised procedure for the restoration of the Botanical Garden and erection of building therein (copy attached) and discussed same. The Friends have approved undertaking this project. The Board must then modify its prior action and adopt the procedure outlined herein. Funds with which to accomplish this project would be raised by Botanical Garden Advisory Committee. Funds raised would be deposited in a special account with all checks to be drawn on said account to be signed by (3 people) a representa tive of the Board of Commissioners, the Friends of city Park, and the Botanical Garden Advisory Committee. Following approval by those three, the contract (and plans and specifications) would be let by the Friends of city Park. The implementation or construc tion of the project would be administered by the Friends of city Park through a representative of the Botanical Garden Advisory commi ttee on the advice of a representative of the Board of Commissioners. Mr. stich moved that this revised procedure be adopted. It was suggested that only two persons be necessary to sign the checks, with one being a Board member. Mr. stich accepted this suggest ion and moved that the revised procedure, as amended, be adopted I which was seconded by Mr. Winston. After much discussion, Mr. /Cp,-/ - 5 - stich stated that he would review the procedure with a smaller group, and then refer it to the Legal Committee, the Friends I Advisory Group and then corne back to the Board. PUBLIC RELATIONS COMMITTEE Mr. Hughey reported that the committee had an informal meeting. TENNIS COMMITTEE - Mr. Bridges reported that an attorney has been retained and a lawsuit filed against the architect regarding the tennis court restoration. It is in the preliminary stages and he will report on same as it progresses. Mr. Stich moved that the Board ratify the action of the Tennis committee in hiring special counsel at a rate of $80/hour, and not to exceed the State guidelines. The motion was seconded by Mr. Davidson, was put to a vote and carried. NOMINATING COMMITTEE - Mr. smith reported that the committee met and considered nominees to the Board of Commissioners for four year terms, beginning January 1, 1990 to replace commissioners whose terms expire December 31, 1989 as follows: William LeCorgne, Garic Schoen, Joseph Sylvester and Barbee Winston; Thomas Davidson is eligible for re-election. The committee reviewed data on eight nominees for the five seats and recommend the election of the following individuals: Thomas Davidson, Sidney Carruth, Frank L. Levy, J. Gordon Reische, and Gary Solomon. He gave a brief description of the last three nominees. Mr. smith moved that the Board elect this group, which was seconded by Mr. Sylvester, was put to a vote and unanimously I carried. Mr. smith moved that the following slate of officers for the 1990 calendar year be approved: Margaret R. Read, President; Milton F. Hilbert, President Elect; Thomas L. Davidson, Vice President; Sidney N. Carruth, Treasurer; Robert M. Steeg, Secretary. His motion was seconded, put to a vote and unanimously carried. MUSEUM REPRESENTATIVE - Mrs. Read reported that NOMA has raised $15 million for the addition to its building, but still must raise $3 million. The Odyssey Ball is November 11. FRIENDS OF CITY PARK - Mrs. Fontenot reported that Friends have raised $143,000 ($35,000 more than last year). She reported on the tremendous success of the Lark. Christmas in the Oaks has raised .$9000 with the Star Campaign. The preview party will be December 7, Thursday, from 7 - 10 P.M. $17,000 has been grossed from the Friends Golf Tournament. November 1 is the Annual meeting of the Friends, held from 5 - 7 P.M. For its Tenth Anniversary, they will have a celebration I honoring staff and volunteers. - 6 - She referred to Mr. Brown to report on the Peristyle. He stated that the Peristyle was substantially complete, and everything has gone fine. The total cost was approximately $174,000 with 10% in architectural fees. The President thanked Mrs. Larue for I chairing that committee. There was discussion about placing the building on the Historical Register; however, it was decided not to pursue. New Business: It was agreed that the meeting date of the December meeting be moved to 3 PM on December 19, with the Christmas party to begin at 4:30 P.M. Mr. Janssen suggested individual photos be taken of each Board member. This matter was referred to the Executive Committee for action. On a motion made, seconded and duly carried, the meeting was adjourned at 5:15 P.M. Recording Secretary I ATTEST: I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF OCTOBER 1989 Cash on Hand September 30, 1989 $ 50,484.36 Source s of Cash: Operations 333,291. 63 333,291.63 Total Available Cash $383,775.99 Uses of Cash: Operations 281,044.82 Debt Service 18,864.60 Capital Project 20,561.89 I Total Cash Used in October 320,471.31 Cash on Hand October 31, 1989 $ 63,304.68 INVESTMENTS Quadraplex Investments U.S. Treasury Bills - (due 11/05/90) $336,357.88 C.D. Oak Tree - 8.5% (90 days) (due 12/24/89) 95,000.00 C.D. FNBC - 7.8% (90 days) (due 12/03/89) 95,000.00 C.D. First City Bank - 7.50% (90 days) (due 11/22/89) 95,000.00 Total Investments $621,357.88 I PAHK AREA. ISOO ACHES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482,4888 November 14, 1989 MEETING NOTICE AND AGENDA FOR NOVEMBER 21, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of October 17, 1989 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I PARK ARE1\, 1500 ACRES OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 November 14, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, LA 70119 Monthly Report Dear Commissioners: Financial results for the month of October were not good. Untimely rainy weather during the first two weekends of October coupled with the years first cool front resulted in the Park having a $26,022.37 loss during the month. Operating expenses were higher than budget projections. As mentioned last month, Park pension expenses for the first nine months of the year were expensed in September and October. Employee pension expense charged to October totalled $19,938.00. This expense plus overtime for preparation of the Lark, increases in health insurance costs and the lass of prison labor used in cleaning the stadiums all I contributed to unusually large payroll expenses. Also, several events planned for October were postponed because of bad weather. These events will take place in November but costs of supplies, equipment rentals, labor, etc. did occur and was charged in October. Golf did well during October with activities being slightly better than budget. The stadiums also surpassed expectations, but Boating & Fishing, Food & Beverage operations, the Amusements Rides, Story land and the Botanical Garden failed to meet budget projections. Tennis activity was slightly higher than last year's play and they were very close to budgeted revenue and expense. On a brighter side the Circus Tihany set up their "big top" in City Park during October. The circus was a really classy event which was more of a Las Vegas show than a circus. There was a City Park night at the circus and everyone who saw the show was impressed with the performance. This was one of the finest events to be held in City Park in recent memory. We hope to see them back next year. Rent received from the circus totalled over $17,000.00. The largest and nicest "Lark in the Park" was held on Friday, October 6th. Each year this event seems to get bigger and better and this year's Lark had over 1,400 people in attendance. Mrs. Betsey King and Mrs. Ann Geary are to be commended for their outstanding I efforts put forth in making this year's Lark such a phenomenal PAHK i\HE:\, 1500 ACRES Page 2 /~ I success. Gross proceeds from the Lark totalled over $143,000.00. Preliminary financial projections and estimated construction costs seem to indicate that the softball Quadraplex is becoming very close to being a reality. Engineering estimates place construction costs at just over one million dollars and staff has worked with the CPA firm of Peat, Marwick and Main to produce income and expense projections which show the operation to be financially viable if constructed debt free. On October 20th we had the pleasure of hosting Monsieur Guy Surand and an entourage from France. Monsieur Surand is the Directeur General of the Parks of Paris. His visit was arranged by the Department of the Interior and we thoroughly enjoyed exchanging stories of our accomplishments and frustrations. Their party marveled at our diminiative staffing levels and ability to operate without government funding. Mr. Sur and operates on an annual budget, excluding payroll. of $4,500,000.00 which is entirely funded by the City of Paris. On Friday, October 13th City Park held our annual tournament fund raiser for golf. Despite the rainy conditions patron turnout was good and golf raised over $17,000.00 for the purchase of additional I equ ipment. Tad Gormley Stadium has a bright new scoreboard thanks to the generosity of Coke, Burger King and WYLD. The scorebaord has a message center which will allow advertising and announcement of special events. This is without a doubt one of the finest scoreboards in any high school arena in the country. A press conference held October 27th for the lighting of the scoreboard was successful with several TV stations providing coverage. It seems the local newspaper reporter believed the money should have been spent for either a new track or improved lighting. I guess you just can't please everyone. We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, .~~ ("1l'eau L. Bassich Joe u!(cher I Executive Director General Manager BLB/JB/dz /'1D OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 4B2-4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING OCTOBER 31, 1989 Department Actual Budget Prior Year Golf Green Fees 114,224.32 110,000.00 109,739.76 Golf Cart Rentals 70,432.43 63,000.00 Golf 55,271.10 Driving Range 34,908.70 35,000.00 32,529.82 City Appropriation 0 0 Tennis 0 23,612.28 19,500.00 16,047.98 Boating & Fishing 6,093.60 8,000.00 7,940.24 Food & Beverage 4,965.55 24,390.00 64,716.56 Botanical Garden <12,758.22> <11,940.00> <8,166.27> I Amusement Rides <6,597.46> 3,710.00 Story1and 7,501.64 <5,510.52> 60.00 2,545.14 Shelters 1,014.00 500.00 <285.00> Baseball 884.40 1,200.00 Stadia 1,206.47 26,100.00 19,000.00 21,650.00 Marconi Meadow 1,500.00 0.00 Conce ssions 0.00 17,752.22 400.00 645.00 Miscellaneous 334 .81 1,500.00 500.60 Interest Income 2,005.66 400.00 0.00 Horse Stables <200.00> 0.00 13,774.39 Total Revenue $278,761.77 $274,720.00 $330,380.27 I PARK AREA. 1500 ACHES t11 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 1989 PARK STATISTICS As of 10/31/89 Current Last Year Current Last Year Monthly Monthly Y. T. D. Y. T. D. Daily Green Fees North 2,714 2,290 25,126 21,595 South 3,243 3,535 38,032 27,110 East 2,522 2,536 18,649 20,043 West 3,223 2,978 31,820 29,237 Monthly Golf Tickets 250 155 2,131 1,494 Annual Golf Tickets 0 0 279 242 JlJGOlf Cart Rental - 18 Hole 4,605 4,264 43,504 36,211 - 9 Hole 825 745 7,888 8,096 Driving Range Buckets 12,146 11,198 l34,720 111,229 Tennis Courts - Rental Hours 2,163 2,139 18,396 17 ,940 Softball Games - Day 15 19 333 427 - Night 2 0 26 39 Bike Rental - 1 Hour 0 71 104 580 Pedal Boat .. .. - 1/2 Hour 275 366 4,604 4,253 - 1 Hour 343 458 5,446 4,494 Skiffs - 1 Hour 115 167 2, l35 2,177 Canoes - 1 Hour 167 266 2,870 2,727 Fish ing .. Ticket.. - Daily Adult 506 635 8,501 10,147 .. - Daily Youth 113 146 2,936 2,376 Annual Pass 0 0 2 0 Fishing Rodeo 0 0 1,363 1,428 Rainfall - inches 1. 95 1. 70 I 39.55 86.72 PARK AREA, 1500 ACRES MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION I The regular monthly meeting of the Board of Commissioners was held on Tuesday, the Twenty-First Day of November, 1989, commencing at 4:03 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Carruth, Comiskey, Davidson, Dickhaus, Fontenot, Hilbert, Hopkins, Huger, Hurstell, King, Larue, LeCorgne, Lupin, Nelson, Reisfeld, Schoen, Siefken, Smith, Stich, and Emeritus Member Janssen. EXCUSED: Commissioners Hines, Steeg, Taylor and Winston. ABSENT: Commissioners Bridges, Hughey, McDonald, Radelat, Sylvester, and Wilson. STAFF PRESENT: Beau Bassich, Joe Buscher, Ann Spicer, Jess Benton, and Dan Brown. GUESTS PRESENT: Mr. Ron Shulling, the architect for the Quadriplex. communications: I A letter was received from the family of Mrs. Jean O'Keefe, thanking the Board for the flowers sent at the time of her death. A motion was made that an appropriate resolution be sent to Mrs. O'Keefe's family, citing her outstanding service to the Board. The motion was seconded, put to a vote and duly carried. The President reported that the October minutes had been circulated. Mr. Nelson requested to be noted as "Excused". The President ordered the minutes approved as corrected. Mr. Buscher supplemented the General Manager's report by stating that someone from the Peat, Marwick (Minneapolis) office will come to New Orleans the first week of December to address the feasibility study on the Quadriplex. The cost for the study is in the $20,000 - $25,000 range. The Louisiana Municipal Association, holding its convention in New Orleans December 9-11, has been invited to City Park for a cocktail party, December 10. The group consists of approximately 750 and the Mayor and Councilmen have been invited. The Federal Government has a 38% matching grant for trees, most of which has been earmarked for the Park & Parkway Commission. I city Park is hopeful of receiving $50,000 - $100,000. - 2 - rib REPORTS OF THE OFFICERS: I President - No Report. First Vice President - No Report. Second Vice President - No Report. Secretary - No Report. Treasurer - No Report. REPORTS OF THE COMMITTEES: AD HOC COMMITTEE FOR THE QUADRIPLEX - Mr. Huger reported that the committee met, discussed and approved plans submitted by engineers for the Quadriplex. A revised cost data report and a completed feasibility study is due December 4. Plans should be submi tted to bidders in December for a January opening, with construction to be completed by the Summer of 1990. A search has commenced for a prospective manager. It was agreed that the Ad Hoc Committee meet with the Architectural & Engineering Committee for their review. A written report was submitted, made a part of these minutes, but filed by staff. I ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported that the committee met. He stated that the A&E committee has reviewed the Master Plan and recommends to the Board that there are no SUbstantial changes to warrant a revision of the Master Plan at this time, which was seconded by Mrs. Carruth. Mr. stich amended the motion to include that the Board adopted the committee's report and to so advise the New Orleans city Park Improvement Association of that action. The amended motion was seconded, was put to a vote and carried. Mr. Hurstell moved that the Board grant Dr. Caldwell, vendor for the Stables, a temporary permit for 2 years to place a trailer at the stables for a 2 year period. After 2 years, the A&E Committee would determine renewal or denial of extension of the permi t, which was seconded by Mr. LeCorgne. It was agreed to reword the motion that approval be for a period not to exceed two years, and he must remove the trailer. Mr. Buscher stated that there are two trailers there now, and one will be removed. The motion was put to a vote and carried. Mr. Hurstell reported that a consultant is looking at improving the quality of the lagoons and he will report as necessary. A written report was submitted, made a part of these minutes and I filed by staff. 171 - 3 - CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and reviewed financial statements, Carousel Gardens I construction, and Christmas celebration plans. The committee approved the hours of operation and fee schedules for the various concessions proposed by staff, with the following changes to become effective March 1, 1990: Ice Cream (single) from $.80 to $.95, (double) from $1.45 to $1.60; Small drink from $.50 to $.60; Small Popcorn from $.65 to $.75; Carousel Birthday Party from $100 to $125. The motion was seconded by Mr. Stich, was put to a vote and carried, with Mrs. Comiskey voting in opposition. A written report was received, made a part of these minutes and filed by staff. FINANCE COMMITTEE - Mrs. Carruth reported that the committee met and reviewed financial statements. For the month of October, the Park incurred a deficit of $26,022.37 due to higher payroll items, office equipment and supplies than had been budgeted. The committee will meet again on December 5 to review the Park budget for 1990. A written report was received, made a part of these minutes and filed by staff. AD HOC PLANNING COMMITTEE - Mr. Davidson reported that the I committee met. The City of New Orleans will fund the study of a five year plan as long as it includes certain areas relating to sports; i.e. possible improvements to be made to Tad Gormley Stadium that would accommodate future U. S. Olympic Trials. A proposal has been solicited from The American Institute for Leisure Resources to conduct such a study, which should be received in two weeks and will include scope of work and price. A written report was received, made a part of the minutes and filed by staff. FUND DEVELOPMENT COMMITTEE - Mr. Dickhaus reported that a draft copy of the By-laws for a foundation will be mailed to commissioners for their review. GOLF COMMITTEE - Mr. Schoen reported that the committee met. Income expenses for the month 'of October and the first ten months indicated a net income of $146,600 over budget. They discussed the 1990 budget. The Friends Golf Tournament netted approximately $11,000 which will be used to purchase a piece of equipment. On behalf of the committee, Mr. Schoen moved the following fee I increases: Annual tickets from $450 to $500; Semi -annual from $250 to $300; Ladies and seniors annual tickets from $415 to - 4 - J 75'" $465; these increases to become effective January 1, 1990. The motion was seconded by Mr. LeCorgne, was put to a vote and duly I carried. Mr. Schoen stated that on March 1, 1990, it will be two years since the last fee increase at the driving range, and moved a $.50 increase on large bucket of balls (from $3.50 to $4), and a small bucket (from $2 to $2.50) to become effective March 1, 1990. This motion was seconded by Dr. Lupin, was put to a vote and carried. On July 1, 1990 it will be two years since the last increase on daily greens fee tickets and Mr. Schoen moved that following increases be made: out of State Residents from $9.75 to $12, $9.25 to $11, $9 to $11, and the little course remains at $8. On the weekends, $12 to $15, $11 to $14. Louisiana residents week rates from $7.75 to $10, $7.25 to $8, $7 to $8, and $6 to $7; weekend rates from $10 to $12, $8 to $10, $8 to $10, and $8 to $9. Monthly tickets for Seniors from $30 to $35, Ladies $38 to $40, Students and personnel $30 to $35; Clergy from $5 to $6. This motion was seconded by Mr. LeCorgne. After discussion, a vote was taken on the motion which duly carried. HORTICULTURE & GROUNDS COMMITTEE - Mr. Reisfeld reported that the committee met twice. The Greenhouse is being renovated at a cost of approximately $22,000. Through the efforts of Mr. Bassich, Shell oil Company will supply funds for the next two years and a construction firm has donated the manpower, machinery and trucks I to clear and remove trash and collapsed buildings. Use of the facility will be to grow plants and flowers for Park use and sales. Mr. Reisfeld reported that the committee voted unanimously that the Executive Committee, staff and Board pursue a millage proposal for city Park. LEGAL COMMITTEE - No report. PUBLIC RELATIONS COMMITTEE - Mrs. Spicer advised of upcoming events. November 30, a press conference on Christmas in the Oaks. December 9 - January 7 a train exhibit at NOMA, price of admission includes a 2 for 1 pass on the Park's miniature train. TENNIS COMMITTEE - Mr. Hopkins reported that the committee met. Due to the urgency of filing a suit against the architects who designed Phase II of the tennis court restoration, a construction litigation attorney, Thomas Gardner, was hired to file suit, and is being paid on an hourly basis at a rate of $85/hour. Mr. stich moved that the Board ratify the action of hiring Mr. Gardner, and that his fee not exceed the national rates stipulated by the Attorney General's off ice. This motion was I seconded, put to a vote and duly carried. - 5 - Mr. Buscher reported that Phase II of the tennis complex renovation is complete. Prior to making the final $20,000 payment the contractor will be required to provide a written I explanation regarding placement of net posts. The committee reviewed financial statements for the month of October, noting revenues from court rentals exceeded expenses by more than $3,000. YTD revenues exceeded expenses by more than $20,000, and exceeded budget by $5,000, and exceed 1988 revenues by more than $50,000. Pro Shop YTD revenues exceed expenses by more than $5000, and exceed budget by almost $1500, and exceed 1988 revenues by more than $8000. A written report was received, made a part of these minutes and filed by staff. NOMINATING COMMITTEE - Mr. smith moved that Mr. Schoen, who served the Board for 25 years, become an Emeritus Member, which was seconded, put to a vote and unanimously carried. FRIENDS OF CITY PARK - Mrs. Fontenot reported that Friends had their annual meeting and saluted the volunteers and staff. Mrs. Read was named Volunteer of the Year. She stated that Kids Day was a huge success with over 3000 in attendance. Regarding Christmas in .the Oaks, the Preview Party is December 7. 450 Stars have been sold at $25 each. 24 miniature carousel I horses have been sold, and one was displayed. Many new members have joined Friends due to a large mailing. Mrs. Janet Larue is the new President of Friends. Mrs. Fontenot commended Mr. Bruce Thompson on his ongoing assistance to Friends. Mrs. Fontenot reported that the City Council honored Friends two weeks ago for work on the carousel and the carousel area. On a motion made, seconded and duly carried, the meeting was adjourned at 5:32 P.M. Recordin. secr~ ATTEST: I /17 OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482·48BB TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF NOVEMBER 1989 Cash on Hand October 31, 1989 $ 63,304.68 Sources of Cash: Operations 271,758.29 Proceeds from U.S. Treasury Bill 350,000.00 621,758.29 Total Available Cash $685,062.97 Uses of Cash: Operations 313 ,062.34 Debt Service 19,269.48 Capital Project 8,365.22 I Purchase of U.S. Treasury Bill 336,357.88 Total Cash Used in November 677,054.92 Cash on Hand November 30, 1989 $ 8,008.05 INVESTMENTS Quadrap1ex Investments U.S. Treasury Bills - (due 11/05/90) $336,357.88 C.D. Oak Tree - 8.5% (90 days) (due 12/24/89) 95,000.00 C.D. FNBC - 7.8% (90 days) (due 12/03/89) 95,000.00 C.D. First City Bank - 7.50% (90 days) (due 2/20/89) 95,000.00 Total Investments $621,357.88 I OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 December 12, 1989 MEETING NOTICE AND AGENDA FOR DECEMBER 19, 1989 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 3:00 p.m. PLACE: Casino Building, Board Room 1. Roll Call. 2. Introduction of Guests. 3. Approval of November 21, 1989 Minutes. 4. Management Report. I 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I PARK AREA. 1 son ACRES ,nnll OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 December 12, 1989 Board of Commissioners New Orleans City Park Improvement Association New Orleans, LA 70119 Monthly Report Dear Commissioners: On Thursday, November 30th, the Press Party for Christmas in the Oaks was held in the Botanical Garden. The Christmas lighting extravaganza is clearly the brightest and most promising event in the Park, attracting well over 250,000 people during the twenty-two day festival. Nearly two thousand people braved cold and rainy conditions to participate in the Preview Party held December 7th. Initial reports indicate that attendance for the first four days has increased by 20% over the prior year. Revenues generated by Christmas in the Oaks have increased 220% over last year. We have met with Mr. Stuart Walker, Chief Executive Officer for the City of New Orleans, and Mr. Mike Millay, Executive Director of the New Orleans Sports Foundation, who are attempting to bring the I 1992 Olympic trials to New Orleans and more specifically Tad Gormley Stadium. Members of the Olympic Site Selection Committee recently toured the Park and were impressed with the potential of the facilities. Mr. Randy Worls, of Oglebay Park, Wheeling, West Virginia, is in the process of developing a proposal for a five year plan for New Orleans City Park. Funding has been obtained to fully underwrite the cost of such a plan and we will keep the appropriate Board committees informed of our progress. Final drawings and bid documents will soon be completed for the softball Quadraplex. Mr. Rod Markin, specialist for Peat Marwick and Main will make a presentation to the Quadraplex Committee on Friday, December 15th regarding a feasibility study to determine the potential success for such a facility in this environment. All funding has not yet been secured for this project and Mr. Bassich has been diligent in trying to obtain commitments for scoreboard sponsorships and advertising rights. We are continuing to work with the Louisiana Department of Wildlife and Fisheries to more fully develop the Park as the Louisiana Flagship for an Urban Fisheries program. Ms. Virginia Van Sickle and I Dr. Jerry Clark of LWL&F are most excited about the project and have PAHK AREA. 1500 ACRES IBo Page 2 I pledged their cooperation and support in developing this program. Implementation of lagoon dredging and an ongoing fish stocking program will require the Park to participate in a 75%-25% Federal Matching Grant (Wallop-Breaux Funds). We are working with the Friends and local sportsmen to obtain the Park's matching portion of this grant. On a dismal note this November received the highest rainfall of any November in our history. City Park received 15 inches and the city reported 20 inches of rain which was nearly half of the entire rainfall for the first ten months of this year. These conditions had a devastatingly negative impact on the Park's finances. Most every department failed to meet budget expectations. Only the Tennis Pro Shop, Catering and the Amusement Rides exceeded budget projections. Through the first eleven months of this year City Park has virtually broken even. With only one month remaining the Park has not eliminated any of last year's deficit. Weather for December is predicted to be poor. Therefore, the only opportunity foreseen to reduce the deficit is the success of Christmas in the Oaks. If the deficit remains at year-end, the Park will face having to implement serious financial cutbacks in an effort to eliminate the operating deficit. We were notified by the U.S. Postal Service that the Park's address has been changed to: I New Orleans City Park #1 Dreyfous Avenue New Orleans, Louisiana 70124 Please make a note of it for sending any correspondence to us. We will make a supplemental verbal report should any additional noteworthy information present itself prior to the next meeting of the Board of Commissioners. Respectfully submitted, Jo~sqfler ~.~ExecutIve DIrector General Manager I BLBjJBjdz 18/ OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE 1504) 482·4888 NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION COMPARISON OF MONTHLY REVENUE FOR THE MONTH ENDING NOVEMBER 30, 1989 Department Actual Budget Prior Year Golf Green Fees 91,886.44 108,000.00 101,947.23 Golf Cart Rentals 48,275.50 47,000.00 50,945.32 Cart Rentals-South Course 4,497.25 5,000.00 4,929.36 Golf Driving Range 24,361. 79 30,000.00 27,727.98 Tennis 19,524.11 16,500.00 13,615.20 Boating & Fishing 7,888.35 5,500.00 5,780.00 Focx:l & Beverage* 16,344.48 22,430.00 0 Botanical Garden* (26,436.78) (41,340.00) 0 I Amusement Rides* 6,578.70 (9,260.00) 0 Storyland* (2,905.35) (460.00) 0 Shelters (344.00) 200.00 20.00 Baseball 2,436.70 3,500.00 3,468.81 Stadia 8,250.00 14,000.00 13,800.00 Marconi Meadow 2,400.00 0 800.00 Concessions 1,045.00 5,350.00 5,256.80 Miscellaneous 536.89 1,500.00 55.00 Interest Income 0 400.00 939.23 Horse Stables 0 0 14,619.78 Total Revenue $204,339.08 $208,320.00 $243,904.71 *Net Profit (Loss) I PAKK AREA, 1500 ACHES /B~ ,n.nu OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS. LOUISIANA 70119. PHONE (504) 482-4888 1989 PARK STATISTICS As of 11/30/89 Current Last Year Current Last Year Monthly Monthly Y. T. D. Y. T. D. Daily Green Fees North 2,214 2,119 27,340 23,714 South 2,412 3,680 40,444 30,790 East 2,021 2,373 20,670 22,416 West 2,867 2,615 34,687 31,852 Monthly Golf Tickets 178 197 2,309 1,651 Annual Golf Tickets 0 2 279 244 IIIG01f C,,' Ren',l - 18 Hole 3,480 3,990 46,984 40,201 - 9 Hole 562 606 8,450 8,702 Driving Range Buckets 8,659 9,585 143,379 120,814 Tennis Courts - Rental Hours 1,434 1,781 19,830 19,721 Softball Games - Day 10 7 343 434 - Night 1 0 27 39 Bike Rental - 1 Hour 0 53 104 633 Pedal Boat - 1/2 Hour 373 328 4,977 4,581 " " - 1 Hour 242 282 5,688 4,776 Skiffs - 1 Hour 84 116 2,219 2,293 Canoes - 1 Hour 163 177 3,033 2,904 Fishing Ticket - Daily Adult 454 435 8,955 10,582 " n Daily Youth 131 109 3,067 2,485 n Annual Pass 0 0 2 0 Fishing Rodeo 0 0 1,363 1,428 lItR'inf"l - inche, 14.98 1.85 54.53 88.57 PARK AREA, 1500 ACRES 183 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION The regular monthly meeting of the Board of Commissioners was I held on Tuesday, the Nineteenth Day of December, 1989, commencing at 3:03 P.M. The meeting was called to order by the President, noting a quorum was present. PRESENT: Margaret Read, President; Commissioners Bridges, carruth, Comiskey, Davidson, Dickhaus, Fontenot, Hilbert, Hines, Hopkins, Hughey, Hurstell, King, Larue, LeCorgne, Lupin, Nelson, Radelat, Reisfeld, Schoen, Siefken, Smith, Steeg, Stich, Sylvester, Winston and Emeritus Member Janssen. EXCUSED: commissioner Huger and Taylor. ABSENT: Commissioners McDonald, and Wilson. STAFF PRESENT: Beau Bassich, Joe Buscher, Ann Spicer, Jess Benton, and Dan Brown. GUESTS PRESENT: Mrs. Claire Stahel, and Mr. and Mrs. Vincent saia. Communications: A letter from the Louisiana Senate appointing Inda Kleinsmith as J its member of the Board for 1990. A letter from the New Orleans Chamber of Commerce confirming Mr. Hughey'S appointment for 1990. The President reported that the November minutes had been circulated. Mr. Sylvester noted that he should have been marked Excused. The President ordered the minutes approved as corrected. Mr. Bassich stated that the donors responsible for restoring the Peristyle would be present later in the meeting. Following the meeting, he requested that Board members walk over to the Peristyle for champagne to honor the saias and a dedication. Mr. Bassich reported that Mr. and Mrs. Bob Otten and Mr. and Mrs. Carroll Thomas from the American Institute of Leisure Resources are in town to view Christmas in the Oaks. This group is in charge of a light display in Oglebay Park, Wheeling, West Virginia, which is nets $500,000. Mr. Randy Worls is President of this organization. REPORTS OF THE OFFICERS: President - No Report. - 2 - /84 President Elect - No Report. Vice President - No Report. I secretary - No Report. Treasurer - No Report. REPORTS OF THE COMMITTEES: FUND DEVELOPMENT COMMITTEE - Mr. Dickhaus reported that the committee has been meeting over the last 4-5 months regarding 501C's. He introduced Mr. Charles Snyder and thanked him for his assistance. After highlighting the key points, he stated the matter should be referred to the Finance and Legal Committees for final review. Mr. Snyder stated that the general basis is to create a separate entity for the benefit of City Park, controlled by people giving the money. The money is then coordinated through Friends and this Board. Every year the foundation would have to obtain from the Board and City Park a list of projects they wish to finance. After much discussion, Mr. Steeg moved that the matter be referred to the Finance and Legal Committees, Mr. smith's committee, and Mr. Davidson's committee on the 5 year plan, for recommendation to the Board. This motion was seconded by Mr. , Hilbert, was put to a vote and unanimously carried. The President thanked the committee and Mr. Snyder for their work and generosity of time. ARCHITECTURAL & ENGINEERING COMMITTEE - Mr. Hurstell reported that although the committee met, there were no matters for recommendation or which required action. A written report was submitted, made a part of these minutes and filed by staff. CONCESSIONS COMMITTEE - Mr. Nelson reported that the committee met and reviewed concessions financial statements, noting that sales YTD were $348,000 above budget, and net revenues were $41,000 above budget. YTD sales in all activities were above budget with the exception of Storyland and the Shop in the Park. Mr. Nelson moved that the Board authorize the construction of an ice cream sales counter in the Shop in the Park. $14,000 has been budgeted for this purpose. The motion was seconded by Mr. King, was put to a vote and unanimously carried. Admission for the first ten days of Christmas in the Oaks was $76,484 (an increase of 55% over last year). A full report will I be given at the January meeting. - 3 - The committee reviewed the budget recommended by the Finance committee for 1990. The Concessions Committee recommended that the amount of $15,000 for construction of an additional dock and $5,000 for the purchase of additional pedalboats be included in I the 1990 budget. Mr. Bassich mentioned that the Friends are attempting to have some pedalboats donated. A written report was received, made a part of these minutes and filed by staff. AD HOC QUADRAPLEX COMMITTEE - Mr. Bassich reported that Mr. Markin and Mr. Richard met with this committee, which is chaired by Mr. Hugher. The firm of Peat, Marwick has presented a proposal to do a study on the Quadraplex, not to exceed $32,500. Dr. Lupin moved that the Board authorize the hiring of the Peat, Marwick firm for said study, which was seconded by Mr. Davidson, was put to a vote and unanimously carried. EXECUTIVE COMMITTEE - Mr. Hilbert reported that the committee met twice and discussed the subject of a better balance of responsibilities among senior staff members. A written report was received, made a part of these minutes and filed by staff. FINANtl COMMITTEE - Mrs. Carruth reported that the committee met. A copy of the current financial statement was distributed, which revealed a reconciliation of fund balance. The committee discussed methods of further reducing the fund balance deficit; and considered the possibility of reducing J payroll, raising fees in some areas to offset the present deficit. In 1991 the Park will celebrate its lOOth anniversary. This year the Park will gear PR and advertising to this event. Major corporations will be approached at that time for their financial assistance. The Park is no longer receiving any funds for its operations from the Federal, State or City government. Mrs. Carruth moved that the budget, as presented by staff and mailed out, be accepted at this time. The motion was seconded by Mr. Reisfeld. After discussion, the motion was put to a vote and unanimously carried. A written report was received, made a part of these minutes and filed by staff. GOLF COMMITTEE - Mr. Schoen reported that the committee did not meet. However, he wanted to recognize Mr. Radelat for chairing the golf tournament put on by the Friends, which made a profit of $11,000. HORTICULTURE & GROUNDS COMMITTEE - Mr. Sylvester reported that the committee met. Mr. Orr, State Urban Forester, discussed the I Global Releaf program and presented a written report on the - 4 - IBh importance of trees. He requested that the Park consider getting involved in a large scale "Global Releaf" effort. Mr. Bassich advised that the Park will be receiving a number of 8' to 10' I oaks in January to be planted. January 15-19 is Arbor Week for Louisiana. April 27th is Earth day nationally. A written report was received, made a part of the minutes and filed by staff. LEGAL COMMITTEE - No report. PUBLIC RELATIONS COMMITTEE - No report. TENNIS COMMITTEE - No report. FIVE YEAR PLAN COMMITTEE - Mr. Davidson stated that he was waiting on a proposal from the American Institute of Leisure Resources outlining the scope of their proposed study. He stated that the city has asked for a program of capital improvements. LEGISLATIVE COMMITTEE - No report. MUSEUM REPRESENTATIVE - No report. FRIENDS OF CITY PARK Mrs. Larue reported that Friends J membership is 4177 strong (a 30% increase over last year). She presented a $10,000 check to the Finance Chairman from Friends. Unfinished Business: The President recognized 4 retiring members of the Board with a total service time of 77 years - commissioners LeCorgne, Schoen, Sylvester and Winston. New Business: Mrs. Claire Stahel introduced the Saia family, who is responsible for restoring the Peristyle. A resolution will be presented to the family and a plaque will be unveiled at the Peristyle. On a motion made, seconded and duly carried, the meeting was adjourned at 4:24 P.M. I ATTEST: BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Mr. William R. LeCorgne is retiring from active. service with the Board of Commissioners of the New Orleans City Park Improvement Association; and WHEREAS, he has served unselfishly for over 16 years with great dedication and distinction; and WHEREAS, his service has contributed immeasurably to the growth and progress of City Park and helped the Park achieve the national recognition it now enjoys; and WHEREAS, through Mr. LeCorgne efforts on the Architecture & Engineering Committee and others the Park has been improved in many ways; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association hereby commends the aforementioned Commissioner for his excellence of service and dedication to the public good. BE IT FURTHER RESOLVED, that this commendation conveys unto the aforementioned Commissioner the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Iml>rovement Association • • BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity and that a copy of this resolution be sent to the aforementioned Commissioner. I ADOPTED THIS -3/ DAY OF ~0If.tj/, If?'? /l, ':#a.. 2CC[:1...,,/- , Ma.r a ret R. Pre siden t ---) /.(, ·A'f'~ if II AT TE S T '. ---,,-'J( ',;::' ...... ",-;-' / .v_-?,·\,-;-:_._. '-./ -;;1.,--_' / _l_._,,_, ',,- ~_ Robert M. Steeg .\ Secretary BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION • WHEREAS, Mr. J. Garic Schoen is retiring from active service with the Board of Commissioners of the New Orleans City Park Improvement Association; and WHEREAS, he has served unselfishly for over 30 years with great dedication and distinction; and WHEREAS, his service has contributed immeasurably to the growth and progress of City Park and helped the Park achieve the national recognition it now enjoys; and WHEREAS, Mr. Schoen has given to all areas of the Park but has excelled in his endeavors to further Golf in City Park; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association hereby commends the aforementioned Commissioner for his excellence of service and dedication to the public good. BE IT FURTHER RESOLVED, that this commendation conveys unto the aforementioned Commissioner the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Improvement Association. BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity and that a copy of this resolution be sent to the aforementioned Commissioner. CJOQ ADOPTED THIS 21 DAY OF ; ,If I President f/1 -F:~.· ATTEST: ~ V .-;;t ,/)i! ---" Robert M. Steeg , Secretary Iff! BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Mr. Joseph T. Sylvester is retiring from activ~ service with the Board of Commissioners of the New Orleans City Park Improvement Association; and WHEREAS, he has served unselfishly for over 12 years with great dedication and distinction; and WHEREAS, his service has contributed immeasurably to the growth and progress of City Plrk and helped the Park achieve the national recognition it now enjoys; and WHEREAS, Mr. Sylvester applied his talents to so many areas of the Park but especially to help make our Security force one of the best; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association hereby commends the aforementioned Commissioner for his excellence of service and dedication to the public good. BE IT FURTHER RESOLVED, that this commendation conveys unto the aforementioned Commissioner the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Improvement Association. BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity and that a copy of this resolution be sent to the aforementioned Commissioner. ADOPTED THIS 3/ DAY OF Ma t~ra ret R. Read ( President ATTEST\ L/J /[{ (C 27-) --~R~o~b-e-r~t~M~.-=S~t-e-e-g~+C5~- Secretary BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION RESOLUTION WHEREAS, Hr. J. Barbee Winston is retiring from active service with the Board of Commissioners of the New Orleans City Park Improvement Association; and WHEREAS, he has served unselfishly for over 18 years with great dedication and distinction; and WHEREAS, his service has contributed immeasurably to the growth and progress of City Park and helped the Park achieve the national recognition it now enjoys; and WHEREAS, Mr. Winston served for many years on both the Legal Committee and as Chairman of Horticulture & Grounds Committee; NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans City Park Improvement Association hereby commends the aforementioned Commissioner for his excellence of service and dedication to the public good. BE IT FURTHER RESOLVED, that this commendation conveys unto the aforementioned Commissioner the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Improvement Association. BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity and that a copy of this resolution be sent to the aforementioned Commissioner. ADOPTED THIS {- /) . /-j '/. ·0 <_/ /' /··0..l~ i c: ~U~7 I/L / r-',,c.L -;{ .' Ma. aret R. Read '-'- President ATTEST:_l,-::!/c-l,-'"_L_"--'..,.,]_''--,:/,-"~_( _,_J_lc_,'S+- Robert M. Steeg \ Secretary /9/ OF COMMISSIONERS. NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION NEW ORLEANS, LOUISIANA 70119, PHONE (504) 482-4888 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF DECEMBER 1989 Cash on Hand November 30, 1989 $ 8,008.05 Sources of Cash: Operations 227,058.79 227,058.79 Total Available Cash $235,066.84 Uses of Cash: Operations 226,068.71 Debt Service 17,819.52 I. Total Cash Used in November 243,888.23 Cash on Hand December 31, 1989 $ <8,821. 39> INVESTMENTS Quadraplex Investments U.S. Treasury Bills - (due 04/05/90) $336,357.88 C.D. Oak Tree - 8.5% (90 days) (due 03/24/90) 95,000.00 C.D. FNBC - 7.8% (90 days) (due 02/18/90) 95,000.00 C.D. First City Bank - 7.50% (90 days) (due 2/20/90) 95,000.00 Total Investments $621,357.88 , I l PARK AREA, 1500 ACRES