GENERAL COMMITTEE AGENDA Tuesday April 23, 2019 9:00 A.M
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GENERAL COMMITTEE AGENDA Tuesday April 23, 2019 9:00 a.m. BRACEBRIDGE Town Council Chambers The Heart of Jvluskoka Page 1 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. PUBLIC MEETINGS Nil 4. DELEGATIONS AND PRESENTATIONS Nil. 5. MINUTES FROM ADVISORY COMMITTEES 5.1. Community Recognition Committee Minutes – March 26, 2019 That the minutes from the Community Recognition Committee meeting held on March 26, 2019 be received. 5.2. Annie Williams Memorial Park Advisory Committee Minutes – April 1, 2019 That the minutes from the Annie Williams Memorial Advisory Committee meeting held on April 1, 2019 be received. 5.3. Oakley Village Square Advisory Committee Minutes – April 8, 2019 That the minutes from the Oakley Village Square Advisory Committee meeting held on April 8, 2019 be received. 5.4. Community Recognition Committee Minutes – April 9, 2019 That the minutes from the Community Recognition Committee meeting held on April 9, 2019 be received. 6. NEW BUSINESS 6.1. Rental Arrangement with District Municipality of Muskoka – 89 Kimberley Avenue (CS023-19) (Report to be Distributed Separately) 6.2. Ministry of Natural Resources and Forestry Agreement Review Checklist (FD003- 19) That Staff Report FD003-19 regarding the Ministry of Natural Resources and Forestry Agreement Review Checklist, be received for information purposes. 6.3. Tax Branch Activities Update (FN014-19) That Staff Report FN014-19 regarding Tax Branch activities for 2018 be received for information purposes. 1 GENERAL COMMITTEE AGENDA Tuesday April 23, 2019 9:00 a.m. BRACEBRIDGE Town Council Chambers The Heart of Jvluskoka Page 2 6.4. Award of Architectural Services for Bracebridge Public Library Elevator Replacement (PW023-19) That, as permitted under the provisions of the Town of Bracebridge Purchasing Policy and Procedures adopted by By-law 2006-007, the contract for architectural services for the replacement of the elevator at the Bracebridge Public Library be awarded to Mitchell Jensen Architects, as a single-source procurement, at a total cost of $37,053, plus HST. 6.5. Purchase of One (1) Single-Axle Truck and Associated Equipment from the Town of Huntsville (PW024-19) 1. That the Director of Public Works and Director of Finance/Treasurer be authorized to purchase a 2019 Single-Axle Truck with associated Winter Control Equipment from the Town of Huntsville, at the total price of $193,050.00, plus HST. 2. That Public Works staff be authorized to send the Single-Axle Truck to Alliston Equipment Ltd. for modifications to meet Town of Bracebridge specifications as set out in Staff Report PW024-19. 6.6. Big Island Road Traffic Calming (PW025-19) That, in the summer of 2019, a petition be circulated to Big Island Road property owners and Prospect Lake water access property owners who use the Prospect Lake Boat Launch to determine the level of support for the installation of traffic calming speed humps on the first 430 metres of Big Island Road, and report back to General Committee prior to the presentation of the 2020 Capital Budget. 6.7. Initial Acceptance of Clearbrook - White Pines Subdivision Phase 5 (PW026-19) That, in accordance with the Subdivision Agreement with Clearbrook Building Corporation, Initial Acceptance of the municipal road and services for Phase 5 of the Clearbrook Subdivision as illustrated in Appendix “A” to Staff Report PW031-19 be approved. 6.8. Junior “A” Hockey Club Lease Agreement for Use of Bracebridge Memorial Arena (RC006-19) 1. That the Mayor and Director of Corporate Services/Clerk be authorized to execute a Lease Agreement between the Town of Bracebridge and the South Muskoka Shield Junior “A” Hockey Club (2405002 Ontario Inc.) of the Greater Metro Junior “A” Hockey League (GMHL) for use of the Bracebridge Memorial Arena for a three year term beginning on August 1, 2019 and expiring on May 30, 2022 or to be ended when the existing Bracebridge Memorial Arena closes, in accordance with the details set out in Appendix “A” to Staff Report RC006-19. 2. That the final form and content of the Lease Agreement be to the satisfaction of the Director of Recreation and the Director of Corporate Services/Clerk. 2 GENERAL COMMITTEE AGENDA Tuesday April 23, 2019 9:00 a.m. BRACEBRIDGE Town Council Chambers The Heart of Jvluskoka Page 3 6.9. Park Projects 2019 (Annie Williams Memorial Park Advisory Committee Meeting – April 1, 2019) That an allocation of $12,000 from the Annie Williams Memorial Park Reserve for the installation of an accessible path on the south side of the park from the dock to the driveway loop, as conceptually outlined in the 2018 Recreation, Parks and Trails Master Plan, be included for consideration as part of the 2020 Municipal Budget and Business Plan. 6.10. Item for Discussion – Crime Stoppers Presentation (Councillor, A. Struthers) That a representative from Crime Stoppers be invited to General Committee to conduct a presentation regarding Crime Stoppers Initiatives in Muskoka. 6.11. Item for Discussion – Canadian Blood Services Presentation (April 3, 2019 Council Correspondence – B1) (Reference Materials Attached) (Councillor, S. Clement) That a representative from Canadian Blood Services be invited to a future General Committee meeting to conduct a presentation on the Canadian Blood Services organization and collection needs. 6.12. Item for Discussion – Request for Financial Support - Monck Public School Bands Attendance at the National Music Festival (Reference Materials Attached) (Councillor, B. McMurray) That the Town contribute $2,000, funded from the Miscellaneous Community Support Account (01-2-910100-62000), to support the two senior bands from Monck Public School attendance at the National Music Festival in Ottawa to be held the week of May 13, 2019, in accordance with the letter from Caroline Pattison, Principal, Monck Public School, dated April 8, 2019. 7. ONGOING BUSINESS 7.1. Health and Safety Update 8. CORRESPONDENCE Nil. 9. CLOSED SESSION 9.1. Personal Matters about Identifiable Individuals, including Municipal or Local Board Employees (CS022-19) (Appointing By-law Active Transportation Advisory Committee Appointments) 9.2. Personal Matters about Identifiable Individuals, including Municipal or Local Board Employees (Closed Session Community Recognition Committee Minutes – April 9, 2019) (Community Volunteer and Sport Awards) 10. RESOLUTIONS ARISING FROM CLOSED SESSION 11. ADJOURNMENT That Committee adjourn until the next regular meeting or any special meeting called by the Chair. 3 GENERAL COMMITTEE AGENDA Tuesday April 23, 2019 9:00 a.m. BRACEBRIDGE Town Council Chambers The Heart of Jvluskoka Page 4 This meeting will be Webcast and Audio and Video recorded A copy of this agenda is available in alternative formats upon request. For your convenience, assistive listening devices are available from staff in the Council Chambers. 4 COMMUNITY RECOGNITION COMMITTEE MINUTES Tuesday March 26, 2019 3:30 p.m. BRACEBRIDGE Bracebridge Sportsplex – Adventure Room The Heart of Muskoka Page 1 1. CALL TO ORDER Councillor S. Clement, Committee Chair, called the meeting to order at 3:35 p.m. and the following were recorded as being present. Committee Members: Councillor, S Clement (Committee Chair) N. Cox-Godfrey B. Glass C. Hammond H. Moore W. Scott Regrets: C. Naish Staff: Aquatic Programmer, C. Janke Economic Development Programmer (Culture), K. Turchet (arrived at 3:45 p.m.) 2. DECLARATIONS OF PECUNIARY INTEREST Nil. 3. DELEGATIONS AND PRESENTATIONS Nil. 4. NEW BUSINESS 4.1. Review of Award Selection Criteria Councillor, S. Clement reviewed the selection criteria for the awards. 4.2. Review of Award Selection Process C. Janke reviewed the selection process for the awards. 5. ONGOING BUSINESS Nil. 6. CORRESPONDENCE 6.1. Memorandum from L. McDonald, Director of Corporate Services/Clerk dated March 13, 2019 – Council Code of Conduct Updates 5 COMMUNITY RECOGNITION COMMITTEE MINUTES Tuesday March 26, 2019 3:30 p.m. BRACEBRIDGE Bracebridge Sportsplex – Adventure Room The Heart of Muskoka Page 2 7. CLOSED SESSION 19-CRA-002 Moved by: B. Glass Seconded by: H. Moore (Section A) That Committee adjourn to a Closed meeting for the following: 1. Personal Matters about Identifiable Individuals, including Municipal or Local Board Employees (Nominations received for 2018 Volunteer and Sport Awards). CARRIED 19-CRA-003 Personal Matters about Identifiable Individuals, including Municipal or Local Board Employees (Nominations received for 2018 Volunteer and Sport Awards) (Section A) 19-CRA-004 Rise from closed meeting. (Section A) 8. RESOLUTIONS ARISING FROM CLOSED SESSION 19-CRA-005 Moved by: C. Hammond Seconded by: N. Cox-Godfrey (Section A) That members of the Community Recognition Committee proceed as directed in the preceding closed session regarding personal matters about identifiable individuals, including municipal or local board employees. CARRIED 9. ADJOURNMENT 19-CRA-006 Moved by: N. Cox-Godfrey Seconded by: B. Glass (Section A) That Committee adjourn until the next regular meeting or any special meeting called by the Chair. CARRIED The meeting adjourned at 4:42 p.m. 6 ANNIE WILLIAMS MEMORIAL PARK ADVISORY COMMITTEE MEETING MINUTES Monday April 1, 2019 BRACEBRIDGE 3:30 p.m. The Heart of Jvluskoka Granite Room Page 1 1. CALL TO ORDER Committee Chair, Councillor, M. Quemby, called the meeting to order at 3:30 p.m. and the following were recorded as being present. Committee Members: Councillor, M. Quemby (Committee Chair) S. McFarlane A. Meredith J. Olsson J. Polak C. Willard D. Wilton Regrets: B. Kruger Staff: Director of Public Works, W. Schmid Manager of Programs, T. Conley-Knight General Office Assistant (Public Works), T. Goltz-Smellie Roads Clerk (Public Works), K. Ball 2. DECLARATIONS OF PECUNIARY INTEREST Nil. 3. DELEGATIONS OR PRESENTATIONS Nil. 4. NEW BUSINESS 4.1. Terms of Reference for Annie Williams Memorial Park Advisory Committee 2018 to 2022 Term of Council Councillor, M. Quemby introduced the 2018-2022 Committee members and reviewed key areas of the Committee’s Terms of Reference.