TOWN OF SMITHERS

Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m.

Council Present: Staff Present: Jim Davidson, Mayor Wallace Mah, Corporate Administrator/CAO Norm Adomeit, Councillor Jason Llewellyn, Deputy Chief Administrative Cathryn Bucher, Councillor Officer Cress Farrow, Councillor James Warren, Corporate Administrative Assistant Bill Goodacre, Councillor Leslie Ford, Financial Administrator/Collector Andy Howard, Councillor Mark Allen, Director of Development Services Marilyn Stewart, Councillor. Darcey Kohuch, Director of Operational Services Keith Stecko, Airport Manager/Deputy Fire Chief Penny Goodacre, Recording Secretary. Staff Excused: Les Schumacher, Fire Chief.

Media Present: C. Lester, BVLD, and M. Pearson, The Interior News. Public Present: J. Stewart, K. Gurry, D. MacKay, E. MacKay, B. Elsner, I. Meier, T. Barbuto and C. Northrup.

CALL TO ORDER 1. Mayor Davidson called the meeting to order (7:30 p.m.).

PUBLIC HEARING 2. None.

APPROVAL OF MINUTES 3-1 Adomeit/Farrow 04.0001 THAT the minutes of the Regular Meeting of Council held December 9, 2003, REG DEC 9 be adopted. CARRIED UNANIMOUSLY. 3-2 Farrow/Bucher 04.0002 THAT the minutes of the Committee of the Whole meeting held December 16, C.O.W. 2003, be adopted and the cost of mailing the survey be financed from Council DEC 16 Contingency. CARRIED UNANIMOUSLY. 3-3 Howard/Adomeit 04.0003 THAT the minutes of the Committee of the Whole meeting held January 6, C.O.W. 2004, be adopted. JAN 6 CARRIED UNANIMOUSLY.

BUSINESS ARISING FROM THE MINUTES 4-1 Report ADM 03-102 dated December 16, 2003, from W. Mah, Chief 04.0004 Administrative Officer, recommending no items be made public from the Special ITEMS (In-Camera) Meeting of Council held November 25, 2003, was presented. MADE PUBLIC Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 2

PETITIONS AND DELEGATIONS 5-1 D. MacKay, Member of the Legislative Assembly, Bulkley Valley-Stikine, D. MACKAY provided an update on the following Provincial government initiatives: a) the cooperative venture towards the possible acquisition of the former Ministry of Highways’ maintenance yard to the Town for possible use by Bulkley Valley Search and Rescue and others; b) changes to Income Assistance commencing April 1, 2004; c) the Stewart Omineca Resource Road from Kemess Mine to Highway 37; d) Alaska rail extension; e) Bradfield Connector Road; f) Forrest Kerr hydro electric project; g) mining developments; h) the Smithers Regional Airport; and i) the meeting scheduled for January 20, 2004, with Mayors and Regional District Directors to discuss the “Fast Track Program”, transportation, highways, Telus (broadband), CN Rail, 2010 Olympics, and mining. Regarding Income Assistance, D. MacKay explained that claims by fear- mongerers are unwarranted and that the best assistance the government can give people is to provide jobs for them. The provincial government believes that two years out of five is long enough to be drawing social assistance. He then listed most of the 22 exceptions where people who have been on assistance for more than two years will not be cut off. D. MacKay added that the Province has set aside $300 million to put towards job training and that there are jobs ready for those who complete the training. Regarding Council’s previous request for the number of people who will be removed from Social Assistance on April 1, he advised that he was not aware of the actual number, as the number keeps changing. Council thanked D. MacKay for assisting in the acquisition of the former Highways’ maintenance yard. D. MacKay responded to questions from Council about Income Assistance. Councillor Stewart referred to the high unemployment rate in our area and the exodus of jobs leaving our community. She asked what jobs were available for those who receive the training to which D. MacKay referred. D. MacKay indicated that he was not aware of the actual jobs, but that they would not be well-paying. Councillor Bucher quoted the provincial government’s Progress Report (North Star 2010) which lists British Columbia as having the second lowest income rating in Canada. She noted that Grade 12 is no longer sponsored by Human Resources offered at the College and that Grade 12 is essential in getting a job. D. MacKay responded that the responsibility of attaining a grade 12 diploma lies with the individual and not with the government.

COUNCIL REPORTS:

COUNCILLOR ADOMEIT 6-1 None.

COUNCILLOR BUCHER 6-2 Councillor Bucher introduced K. Gurry of the Smithers District Chamber of Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 3

Commerce who was present in the gallery.

COUNCILLOR FARROW

6-3-1 Farrow/Adomeit 04.0005 THAT the minutes of Regional District of Bulkley-Nechako Meeting No. 22 and RDBN Planning Committee meeting held November 27, 2003, be received. NOV 27 CARRIED UNANIMOUSLY.

6-3-2 Farrow/Adomeit 04.0006 THAT the memorandum dated December 8, 2003, from J. Tracy, North West NWRHD Regional Hospital District (NWRHD), to the NWRHD Board, presenting the not ratified minutes of the Board meeting held November 20, 2003, and the November/December 2003 edition of the Northern Healthy Authority’s

newsletter Northern Directions, be received (0480-20).

CARRIED UNANIMOUSLY. 04.0007 Howard/Farrow INVITATION THAT Suzanne Johnston, Chief Operating Officer, Northwest Health Services JOHNSTON Delivery Area, Northern Health Authority, be invited to a Committee of the Whole meeting to update Council regarding Bulkley Valley District Hospital issues. CARRIED UNANIMOUSLY.

6-3-3 Howard/Bucher 04.0008 THAT the minutes of the Planning and Design Committee meeting held PLANNING December 17, 2003, be tabled to a Committee of the Whole meeting for further AND discussion regarding pool hall zoning (0540-40). DESIGN DEC 17 OPPOSED: COUNCILLOR FARROW. CARRIED UNANIMOUSLY.

6-3-4 Farrow/Bucher 04.0009 THAT the notes of the Town Hall Advisory Review Committee meeting held TOWN HALL December 16, 2003, be approved (0810-02). REVIEW CARRIED UNANIMOUSLY. DEC 16

COUNCILLOR GOODACRE

6-4 None.

COUNCILLOR HOWARD

6-5-1 Howard/Bucher 04.0010 THAT the minutes of the Fall Fair Management Committee meeting held FALL FAIR December 10, 2003, be received (0360-20). DEC 10 CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 4

COUNCILLOR STEWART

6-6-1 Stewart/Farrow 04.0011 THAT the notes of the TELUS meeting held December 11, 2003, be received TELUS MTG (0360-01). DEC 11 CARRIED UNANIMOUSLY.

6-6-2 Stewart/Adomeit 04.0012 THAT the minutes of the Smithers Health Watch Advisory Committee meeting HEALTH held January 5, 2004, be received (0540-20). WATCH CARRIED UNANIMOUSLY. JAN 5

MAYOR DAVIDSON

6-7-1 Adomeit/Farrow 04.0013 THAT the notes of the Airport Community meeting held December 10, 2003, be AIRPORT received and an amendment made to change the spelling of “Wennel” to COMMUNITY “Wendel” (8400-03). DEC 10 CARRIED UNANIMOUSLY.

6-7-2 Farrow/Bucher 04.0014 THAT the letter dated January 2, 2004, from B. Northup, Chair, Bulkley Valley OLYMPIC 2010 Olympic Opportunity Committee, requesting funding to operate the OPPORTUNIT Committee in 2004, be received (8100-02). Y COMMITTEE CARRIED UNANIMOUSLY. 6-7-3 Farrow/Bucher 04.0015 THAT Council ratify the preliminary approval to allow the use of the Civic CIVIC Centre, at the reduced rate of $6,000, for the week of May 2 to 9, 2004, for the CENTRE Provincial surplus assets auction, as recommended in the memorandum dated GOVT January 6, 2004, from Mayor Davidson (7900-20). AUCTION CARRIED UNANIMOUSLY. 6-7-4 Farrow/Goodacre 04.0016 THAT Councillor Bucher be appointed as Council’s representative to the Trans YELLOWHEA Canada Yellowhead Highway Association and Councillor Stewart be appointed D HWY as the Alternate representative (0230-01). ASSOC CARRIED UNANIMOUSLY.

STAFF (A) REPORTS 7A-1 Farrow/Adomeit 04.0017 THAT Report DEV 04-001 dated January 5, 2004, from J. Llewellyn, Deputy CLASS D Chief Administrative Officer, regarding the proposed new liquor primary LIQUOR establishment at 4441 Highway 16, be received; LICENSE SCHINA AND THAT Council agree to vary Town of Smithers Liquor License Policy 02- 008 by considering the resolution in Report DEV 04-001 without requiring a

Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 5

rezoning application and public input. 04.018 CARRIED UNANIMOUSLY. Farrow/Howard THAT Council approve the following resolution, referred to as Appendix “A” in Report DEV 04-001: Re: Application for a new Class "D" Liquor License (Neighbourhood Pub) at 4441 Highway 16, Smithers, BC by Rocco Schina Be it resolved that: 1. Given the inappropriateness of the site for a liquor primary establishment the Council of the Town of Smithers has not undertaken any public input process to determine if residents are in favour or not in favour of the licence being granted. Council is not in favour of the license being granted. 2. The Council's views on the proposed location are as follows: a) The proximity of the establishment to other social facilities and public buildings is a concern as the proposed establishment abuts a public schoolyard, and the proposed location of the outdoor patio looks into the schoolyard. These uses do not make good neighbours. b) Traffic and road access are a significant concern. The location of the site on Highway 16, near the top of a hill results in very poor sight lines for vehicles turning into and out of the site. Access to this site, and other sites along this section of highway represent a safety concern regardless of their use. The safety concern is magnified in this case as the proposed use is a drinking establishment that would generate notable traffic volumes in the late afternoon and evening hours, and those drivers will have likely consumed alcohol. Given the access and traffic safety concerns in this area in general, and the access concerns specific to this site, Council does not support the issuance of a liquor primary liquor license at this location. c) Allowing liquor service until 3:00 a.m. is unacceptable, and is at least one hour later than any other establishment in Town, and two hours later than the hours of operation allowed by Council Policy for the area. A closing time of 3:00 a.m. would create a notable increase in demand for police resources. d) Council is not in support of a person capacity of 60 persons at this location. e) The proposed site is zoned C-3 Service Commercial and must be rezoned to C-4 Tourist Commercial for a liquor primary establishment to be permitted. The Council of the Town of Smithers would not support an application to rezone the proposed site (4441 Highway 16) to permit a liquor primary establishment, given the above noted concerns.(4320-30). CARRIED UNANIMOUSLY. 7A-2 Howard/Farrow 04.0019 THAT the Regional District of Bulkley Nechako be requested to borrow on RDBN behalf of the Town of Smithers, and adopt security issuing bylaws, thereby MFA enabling the Town to receive spring 2004 debenture funds from the Municipal DEBENTURE Finance Authority, for the purposes outlined in Report FIN 04-02 dated January FUNDS 6, 2004, from L. Ford, Financial Administrator (1610-01). CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 6

7A-3 Adomeit/Farrow 04.0020 THAT Council approves the following addition to the Town of Smithers’ Civic ICE Centre Ice Allocation Policy, as recommended in Report P&R 03-17 dated ALLOCATION December 16, 2003, from J. Holland, Recreation Co-ordinator: POLICY Section 16 – Penalties: Smoking in the Civic Centre: There is absolutely NO SMOKING allowed anywhere in the Smithers Civic Centre. If arena users do not respect this rule, organizations will be invoiced $100 per offence. Late Departures: Arena users must vacate the Smithers Civic Centre dressing rooms no later than ONE HOUR after their ice time is completed (i.e. no later than 1:15 a.m. if the ice time ends at 12:15 a.m.). If dressing rooms are not vacated within the one-hour time slot, extra charges will be invoiced to the organization in one half hour increments. CARRIED UNANIMOUSLY.

STAFF (B) REPORTS 7B-1 to 7B-2 Howard/Adomeit 04.0021 THAT the following reports be received: STAFF B 1) Monthly department reports for November 2003: a) Airport Services; b) Bylaw Enforcement; c) Development Services Department; d) Fire Department; e) Operational Services Department; f) Recreation Department; and g) Community Policing; and 2) Report DEV 04-003 dated January 6, 2004, from M. Allen, Director of Development Services, providing a status update on the Highway Improvement Project (6930-02). CARRIED UNANIMOUSLY.

BYLAWS

8-1 “2003-2008 Airport Fees and Charges Amendment No. 1 Bylaw No. 1455” 04.0022 BYLAW 1455 Howard/Farrow THAT Bylaw No. 1455, cited as “2003-2008 Airport Fees and Charges Amendment No. 1 Bylaw No. 1455”, be adopted. CARRIED UNANIMOUSLY.

8-2 “Cemetery Fees Amendment Bylaw No. 1457” 04.0023 BYLAW 1457 Farrow/Bucher THAT third reading for Bylaw No. 1457, cited as “Cemetery Fees Amendment Bylaw No. 1457”, be rescinded.

OPPOSED: ALL MOTION

04.0024 DEFEATED. Howard/Farrow Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 7

THAT Bylaw No. 1457, cited as “Cemetery Fees Amendment Bylaw No. 1457”, be adopted. CARRIED UNANIMOUSLY.

8-3 “Administrative Fees and Charges Bylaw No. 1458” 04.0025 BYLAW 1458 Adomeit/Stewart THAT Bylaw No. 1458, cited as “Administrative Fees and Charges Bylaw No. 1458”, as introduced in Report ADM 04-002 dated January 6, 2004, by J. Warren, Corporate Administrative Assistant, be read a first and second time.

CARRIED UNANIMOUSLY. 04.0026 Farrow/Stewart THAT Bylaw No. 1458, cited as “Administrative Fees and Charges Bylaw No. 1458”, be read a third time. CARRIED UNANIMOUSLY.

8-4 a) “Water User Fees Bylaw No. 1452” 04.0027 BYLAW 1452 Farrow/Adomeit THAT Bylaw No. 1452, cited as “Water User Fees Bylaw No. 1452”, as introduced in Report FIN 04-03 dated January 7, 2004, by L. Ford, Financial Administrator, be read a first and second time. CARRIED UNANIMOUSLY.

04.0028 Farrow/Adomeit THAT Bylaw No. 1452, cited as “Water User Fees Bylaw No. 1452”, be read a third time. CARRIED UNANIMOUSLY. 8-4 b) “Sewer User Fees Bylaw No. 1453” 04.0029 BYLAW 1453 Farrow/Adomeit THAT Bylaw No. 1453, cited as “Sewer User Fees Bylaw No. 1453”, as introduced in Report FIN 04-03 dated January 7, 2004, by L. Ford, Financial Administrator, be read a first and second time. CARRIED UNANIMOUSLY. 04.030 Farrow/Adomeit THAT Bylaw No. 1453, cited as “Sewer User Fees Bylaw No. 1453”, be read a third time. CARRIED UNANIMOUSLY. 8-5 “Recreation Fees and Charges Bylaw No. 1462” 04.031 BYLAW 1462 Howard/Stewart THAT Bylaw No. 1462, cited as “Recreation Fees and Charges Bylaw No. 1462”, as introduced in Report ADM 04-004 dated January 6, 2004, by J. Warren, Corporate Administrative Assistant, be read a first and second time.

CARRIED UNANIMOUSLY. 04.0032 Bucher/Howard THAT Bylaw No. 1462, cited as “Recreation Fees and Charges Bylaw No. 1462”, be read a third time. CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 8

CORRESPONDENCE - (A) ITEMS

9-1 Adomeit/Goodacre 04.0033 THAT the e-mail dated December 9, 2003, from B. Ritchie suggesting that Carl REQUEST Spicer be honoured for his contribution to Smithers, be received (0530-05). SPICER ST. CARRIED UNANIMOUSLY.

9-2 Howard/Stewart 04.0034 THAT staff advise S. Chapman, Vice-President, Bulkley Valley Exhibition, of the BENCHES Town’s policy regarding the purchase of memorial benches, in response to the MEMORIAL request made in the letter dated December 10, 2003, for the donation of GARDEN benches for the memorial garden located at the fairgrounds (0360-20). CARRIED UNANIMOUSLY. 9-3 Howard/Stewart 04.0035 THAT the letter dated December 10, 2003, from B. Burrill, Manager, Smithers CHAMBER District Chamber of Commerce, presenting suggestions for website WEBSITE improvements and the associated costs, be received (0230-20). CARRIED UNANIMOUSLY.

9-4 Stewart/Bucher 04.0036 THAT the invitation dated December 8, 2003, from H. Hodson, Manager, Home ADULT DAY and Community Care, Northern Health Authority, to attend an open house at the CENTRE new Adult Day Centre on January 16, 2004, be received (0500-05). CARRIED UNANIMOUSLY.

9-5 Farrow/Goodacre 04.0037 THAT the letter from H. Ketcham, West Fraser Timber Co. Ltd. and press WEST release dated December 15, 2003 regarding the company’s position statement FRASER on the Softwood Lumber Trade Issue, be received (5280-16). SOFTWOOD LUMBER CARRIED UNANIMOUSLY.

Adomeit/Bucher 04.0038 THAT Council oppose the proposed Softwood Lumber Trade Agreement presented on December 6, 2003, as referred to in the letter and press release from H. Ketcham, West Fraser Timber Co. Ltd. dated December 15, 2003, by notifying the Federal and Provincial governments and the Union of British Columbia Municipalities of concerns over the anticipated impact. CARRIED UNANIMOUSLY.

9-6 Adomeit/Bucher 04.0039 THAT the letter dated January 7, 2004, from H. Ketcham, West Fraser Timber WEST Co. Ltd., regarding the Canada-US softwood lumber dispute, be received FRASER (5280-16). SOFTWOOD LUMBER CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 9

9-7 Adomeit/Bucher 04.0040 THAT the e-mail dated January 6, 2004, from J. Allan, BC Lumber Trade BC LUMBER Council, regarding the Canada-US softwood lumber dispute, be received (5280- TRADE 16). COUNCIL CARRIED UNANIMOUSLY.

9-8 Adomeit/Bucher 04.0041 THAT the letter dated December 16, 2003, from M. Ward, BC Lumber Trade BC LUMBER Council, following up on a teleconference held December 10, 2003 regarding a TRADE proposed deal to end the Canada-U.S. softwood lumber dispute, be received COUNCIL (5280-16). CARRIED UNANIMOUSLY.

9-9 Howard/Stewart 04.0042 THAT the invitation dated December 23, 2003, from D. Conway, BC Hydro to HYDRO attend the workshop on the Integrated Electricity Plan being held in Terrace on WORKSHOP Friday, January 30, 2004, at the Skeena Valley Golf and Country Club, be TERRACE received (0410-20). CARRIED UNANIMOUSLY.

9-10 Adomeit/Farrow 04.0043 THAT the letter dated December 30, 2003, from B. Northup, Chair, Bulkley 2010 Valley 2010 Olympic Opportunity Committee, informing of 2010 Olympic Live OLYMPIC funding available to local governments and regional districts, be received; LIVE FUNDING AND THAT Council review the list of potential 2010 Olympic Live projects, submitted to Premier Campbell in March 2003, at the next Committee of the Whole meeting (8100-20). CARRIED UNANIMOUSLY.

9-11 Farrow/Goodacre 04.0044 THAT Mayor Davidson be authorized to attend the meeting being held in STEWART- Stewart on January 24, 2004, regarding the proposed Stewart-Omineca OMINECA Resource Road and W. J. Belsey, Member of the Legislative Assembly, North ROAD MTG Coast, be notified regarding Mayor Davidson’s attendance (5280-18 and 0410- 01). CARRIED UNANIMOUSLY.

9-12 Goodacre/Stewart 04.0045 THAT the letter dated December 30, 2003, from Mayor B. Magee, the Village of COMMUNITY Burns Lake, seeking a commitment to host the February Community-to- FORUM Community Forum, be received (0485-20). FEB. HOST CARRIED UNANIMOUSLY.

9-13 Farrow/Howard 04.0046 THAT Mayor Davidson be authorized to attend the meeting being held in QUESNEL Quesnel on February 5, 2004, regarding NAV Canada’s Level of Service MTG Review, and Mayor N. Bello, City of Quesnel, be advised of Mayor Davidson’s Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 10

NAV CAN attendance (8420-20). CARRIED UNANIMOUSLY.

9-14 Howard/Stewart 04.0047 THAT Mayor Davidson be authorized to attend the Bulkley Valley-Stikine MAYORS Mayors and Directors seminar being held on January 20, 2004, and D. MacKay, MTG WITH Member of the Legislative Assembly, Bulkley Valley-Stikine, be advised of MLA Mayor Davidson’s attendance (0410-01). CARRIED UNANIMOUSLY.

9-15 Farrow/Bucher 04.0048 THAT the Town display posters advertising the Royal Canadian Mounted Police RCMP Summer Student Program, as requested in the letter dated December 18, 2003, STUDENT from D. Kaluza, ‘E’ Division, Community Policing Service, Royal Canadian PROGRAM Mounted Police (1400-01). CARRIED UNANIMOUSLY.

9-16 Stewart/Bucher 04.0049 THAT the letter dated December 10, 2003, from J. Bakker, Transport 2000 RAIL BIDS Canada, requesting support for the Whistler Railtours-Via bid over Great Canadian Railtour’s bid, be received (8640-01). CARRIED UNANIMOUSLY.

9-17 Goodacre/Farrow 04.0050 THAT Council assist the Municipal Insurance Association (MIA) by writing to MIA Premier Campbell, the Attorney General, and D. MacKay, Member of the CIVIL Legislative Assembly, expressing strong support for changes to the laws of civil LIABILITY liability, as requested in the letter dated December 2, 2003, from J. Elkerton, Chair, Municipal Finance Authority (0670-02). CARRIED UNANIMOUSLY.

9-18 Goodacre/Adomeit 04.0051 THAT the letter dated December 16, 2003, from R. T. Barnett, Consumer CREATION Services Division, Ministry of Public Safety and Solicitor General, announcing OF BPCPA the creation of the Business Practices and Consumer Protection Authority (BPCPA), be received (0410-01). CARRIED UNANIMOUSLY.

9-19 Goodacre/Stewart 04.0052 THAT the letter dated December 22, 2003, from the Cemetery and CEMETERY Crematorium Association of British Columbia requesting support in opposing ASSOC the formation of the Business Practices and Consumer Protection Authority, be BPCPA received (4100-01). CARRIED UNANIMOUSLY.

9-20 Goodacre/Stewart 04.0053 THAT Council support the resolution to oppose Bill 85: BC Hydro Public Power BILL 85 Legacy and Heritage Contract Act, supplied by the BC Citizens for Public Power on December 30, 2003 (0410-20). CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 11

9-21 Bucher/Farrow 04.0054 THAT the nomination form for the Trans Canada Yellowhead Highway YELLOWHEA Association awards, be received (0230-01). D HWY CARRIED UNANIMOUSLY. ASSOC AWARDS

9-22 Howard/Stewart 04.0055 THAT the notice received January 7, 2004, from the Federation of Canadian FCM Municipalities presenting registration information for the 2004 Sustainable SUSTAINABLE Communities National Conference and Trade Show, in Ottawa on February 4-7, COMMUNITIE S 2004, be received (0230-40). CONFERENC CARRIED UNANIMOUSLY. E

9-23 Howard/Stewart 04.0056 THAT Administration send a letter to D. and S. Harrison informing them that it is SKATING too late this year to transform the oval track at Chandler Park to a skating oval OVAL and requesting volunteers for creating and maintaining the oval for next winter (0530-05). CARRIED UNANIMOUSLY.

CORRESPONDENCE - (B) ITEMS- RECEIVE AND REPLY

10-1 Stewart/Bucher 04.0057 THAT staff complete the questionnaire regarding services that support children MAKE and families, as presented in the letter dated November 28, 2003, from S. CHILDREN Worthington, Make Children First (0230-20). FIRST CARRIED UNANIMOUSLY.

10-2 Adomeit/Bucher 04.0058 THAT Mayor Davidson respond to the survey on agritourism, as presented in AGRI- the letter dated December 1, 2003, from the British Columbia Agri-Tourism TOURISM Alliance (6900-01). SURVEY CARRIED UNANIMOUSLY.

CORRESPONDENCE - (B) ITEMS - RECEIVE FOR INFORMATION

11-1 to 11-52 Adomeit/Stewart 04.0059 THAT the following correspondence be received: ‘B’ RFI 11-1 Letters from Mayors Hartwell, Fox, and Weeber replying to Mayor Davidson’s letter regarding the Highway 37 Circle Route (0470-20 and 0540-20). 11-2 Letter dated December 18, 2003, from H. Berndorff, Financial Administrator, Regional District of Bulkley-Nechako, requesting confirmation that the Smithers Fire Department will respond to fires in the proposed boundary extension area from January 1, 2004, until the Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 12

bylaw is adopted (0480-20).

11-3 Letters expressing concerns over Bill 75 – Significant Projects Streamlining Act, as follows: a) Letter dated December 1, 2003, from D. Brown, Deputy Mayor, Village of Granisle, to the Union of British Columbia Municipalities; b) Letter dated December 18, 2003, from Mayor D. Corrigan, City of Burnaby to Council; c) Letter dated December 15, 2003, from Mayor G. Hill, Town of View Royal, to Premier Campbell; and d) Letter dated December 8, 2003, from Mayor W. Wright, New Westminster, to Premier Campbell (0135-01 and 0230-30). 11-4 Letter dated December 18, 2003, from D. R. Comis, City Clerk, City of Burnaby, presenting a status report regarding the Community Charter (0130-20 and 0470-01). 11-5 Letter dated December 11, 2003, from G. R. Mellott, Clerk Administrator, District of Metchosin, to the City of Coquitlam supporting a resolution to change the age of consent from 14 to 16 years of age (0470-01). 11-6 Letters in support of the Provincial government mandating, implementing, and funding Alternative Justice Programs: a) Letter dated December 17, 2003, from L. Zwarn, City Clerk, City of Langley, to Premier Campbell; and b) Letter dated December 12, 2003, from S. Carlton, Deputy Clerk, District of Hudson’s Hope, to the City of Fort St. John (0230-40). 11-7 Memorandum dated December 17, 2003, from B. Hawkshaw, City Clerk, City of North Vancouver, to members of the Union of British Columbia Municipalities presenting a resolution recommending the removal of Provincial Sales Tax on films produced for export (0230-30). 11-8 Letters supporting the Ministry of Forests’ efforts in marketing British Columbia’s forest industry in the international marketplace: a) Letter dated December 5, 2003, from K. Goodings, Chair, Peace River Regional District; b) Letter dated December 9, 2003, from Mayor D. McNabb, Village of Pouce Coupe; and c) Letter received December 19, 2003, from Mayor L. Harwood, District of Hudson’s Hope. 11-9 Letters denying involvement in a campaign encouraging China to boycott British Columbia wood products: a) Letter dated December 8, 2003, from C. Burda of the David Suzuki Foundation, presenting a letter to D. MacKay, MLA; and b) Letter dated December 19, 2003, from A. Sherrod, Chairperson, Valhalla Wilderness Society, presenting a background paper (5280- 16). 11-10 Letter dated December 3, 2003, from L. Swartz, Eli Lilly Canada Inc., advising that they will not make a donation to the Northern Medical Program (0490-03). Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 13

11-11 E-mail dated December 19, 2003, from T. Pennell presenting an article by Neil Horner that appeared in the Quesnel Observer regarding cuts to airport facilities by NAV Canada (8420-20). 11-12 Letters dated December 15, 2003, from G. N. Lloyd and D. Henderson, NAV Canada, replying to Mayor Davidson’s letter regarding NAV Canada’s Level of Service Review (8420-20). 11-13 E-mail correspondence dated December 18, 2003, from M. Prosser, Air Canada, advising that the Court approves Air Canada’s motion for an order to bring finality to the equity plan sponsor process (8400-01). 11-14 Letter dated December 8, 2003, from D. Dowsett, Muscular Dystrophy Canada, thanking the Smithers Volunteer Fire Department for raising $30,556.75 to fight muscular dystrophy (7200-01). 11-15 Letter dated December 5, 2003, from D. MacKay, Member of the Legislative Assembly, Bulkley Valley-Stikine, presenting a constituency taping (videotape available in Administration) (0410-01). 11-16 Report on the Fall Sitting of the 37th Session of the BC Legislature, dated December 2003, provided by D. MacKay, Member of the Legislative Assembly, Bulkley Valley-Stikine (0410-01). 11-17 Minutes of the Voluntary Recreational Access Management Group meeting held August 5, 2003 (5280-09). 11-18 Letter dated December 18, 2003, from R. Dickinson, Co-Chairman, Hunter Dickinson Inc., advising that he is unable to attend the Mineral North 2004 banquet as a guest speaker (0390-20). 11-19 Letter dated November 26, 2003, from S. Johnston, Chief Operating Officer, Northern Health regarding the Adult Day Program in Smithers (0500-05). 11-20 Letter dated November 20, 2003, from Premier G. Campbell replying to Mayor Davidson’s letter supporting the Kermodei Bear as the symbol for the 2010 Olympics (8100-20). 11-21 Facsimile dated January 7, 2004, from N. Newlands, Executive Director, British Columbia Achievement Foundation, seeking nominations for the British Columbia Community Achievement Awards (0410-01). 11-22 Letter dated November 17, 2003, from Minister G. Abbott, Community, Aboriginal and Women’s Services, proclaiming February 16 to 22, 2004, as Heritage Week in British Columbia (0630-01). 11-23 Letter dated December 18, 2003, from Minister R. Neufeld, Energy and Mines, to Mayor A. Maitland, Village of Hazelton, replying to Mayor Maitland’s letter regarding the Stewart Omineca Resource Road (5280- 18). 11-24 Letter dated December 19, 2003, from Minister R. Neufeld, Energy and Mines, replying to a letter from northwest mayors supporting the Stewart Omineca Resource Road (5280-18 and 0410-01). Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 14

11-25 Letter dated December 11, 2003, from G. Plant, Attorney General, replying to Mayor Davidson’s letter regarding the Report on Gasoline Prices in British Columbia (0410-01). 11-26 Letter dated December 1, 2003, from H. LeRoy, Private Secretary to the Lieutenant Governor, presenting an official photograph of the Honourable Iona Campagnola, Lieutenant Governor of British Columbia (original in Administration) (0410-01). 11-27 Letter dated December 22, 2003, from G. Slocombe, Chair, BC Transit, presenting information on transit partnerships (8500-01). 11-28 Letter dated December 5, 2003, from G. Slocombe, Chair, BC Transit, regarding 2004/05 provincial funding for transit (8500-01). 11-29 Letter dated December 9, 2003, from the Ministry of Provincial Revenue advising of October 2003 Hotel Room Tax funds (6900-02). 11-30 Registration information from Minister S. Santori, Management Services, for the Privacy and Security Conference being held February 11 and 12, 2004, in Victoria (0390-01). 11-31 Letter dated December 22, 2003, from D. Rundell, BC Assessment, regarding services, property tax notices, and the 2004 Assessment Roll (1950-01). 11-32 Letters dated December 1 and 19, 2003, from F. Leonard, Chair, Municipal Finance Authority of British Columbia, presenting dividend and surplus payout cheques (1860-02). 11-33 Update, newsletter from Child and Family Services North dated December 2003 (0360-01). 11-34 Letter received December 30, 2003, from P. Moist, National President, Canadian Union of Public Employees, presenting Public Private Partnerships: Assessing the Risks Associated with International Investment and Services Treaties – Response to the Canadian Council for P3’s: “Guidance for Muncipalities” (2710-01). 11-35 Letter dated December 10, 2003, from the Coalition Against No-Fault in British Columbia opposing changes to civil liability laws by the provincial government (0530-05). 11-36 Letter dated December 12, 2003, from E. Malone, ‘E’ Division, Royal Canadian Mounted Police advising of a pay increase for members (7400-02). 11-37 Letter dated December 3, 2003, from L. Bily, Environment Canada, advising of information workshops being held regarding Federal Halocarbon Regulations (January 26, 2004, in Prince George) (0430- 01). 11-38 Letter dated December 16, 2003, from D. Entwistle, Telus Corporation, praising the contributions made by Telus employees during the 2003 forest fire disaster (5500-04). Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 15

11-39 Letter and News Release dated December 15, 2003, from D. Conway, BC Hydro, updating on the Revenue Requirement Application and the proposed nine percent rate increase over two years (0410-20). 11-40 Letter dated January 6, 2004, from R. Stout, BC Hydro, advised of the proposed 7.22% rate increase effective April 1, 2004, and inviting Council to attend an information workshop being held in Vancouver on Thursday, January 15, 2004, at the Crowne Plaza Hotel Georgia (0410- 20). 11-41 Letter dated December 18, 2003, from Mayor R. Gibson, City of Williams Lake, opposing a nine percent rate increase by BC Hydro (0410-20). 11-42 Letter dated December 5, 2003, from C. P. Donahue, Pacific Northern Gas Ltd., presenting an Executive Summary of the 2004 Revenue Requirement Application (5500-03). 11-43 Request for nominations for the 2004 Courage to Come Back Awards, from T. Gardham, Coast Mental Health Foundation (0530-05). 11-44 Registration information for the Guns, Gangs and Race – A Focus on Safe Schools and Safe Communities conference being held March 11 and 12, 2004, in Vancouver (0390-01). 11-45 Registration information from Forest Expo of Prince George for the 2004 Value Added Marketplace Wood Product Competition (5280-16). 11-46 Correspondence received December 24, 2004, from the Grasslands Conservation Council of British Columbia regarding the future of grassland ecosystems and seeking new members (5280-09). 11-47 Letter dated November 24, 2003, from C. Rolfe, West Coast Environmental Law, requesting a donation to help sustain organization’s work (5280-16). 11-48 Trans Canada Yellowhead Highway Association Action Report, December 2003 (0230-01). 11-49 Letter dated December 29, 2003, from Minister T. Nebbling, Ministry of Community, Aboriginal and Women’s Services, advising of the Community Charter coming into effect on January 1, 2004 (0410-30). 11-50 Issues in Focus newsletter dated January 7, 2004, from North Central Municipal Association (0230-40). 11-51 Letters received on January 7, 2004 at the Public Hearing pertaining to the Seniors’ Water and Sewer Fee Exemptions from the following (1970- 01): a) W. Doolittle, #29 Alpine Village Estates; b) J. Logan, Box 3179, Smithers; c) J. Logan, Chair, Alpine Village Estates, Box 3179, Smithers; and d) L. Doiron, #42 Hudson’s Bay Mobile Home Park. 11-52 Letter dated December 4, 2003, from J. Young, Curator/Administrator, Bulkley Valley Historical and Museum Society, regarding the formation of the New Museum Planning Committee and the old Department of Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 16

Highways Yard (7930-02). CARRIED UNANIMOUSLY.

11-9 Goodacre/Stewart 04.0060 THAT Council thank C. Burda of the David Suzuki Foundation and A. Sherrod, CHINA Chairperson, Valhalla Wilderness Society, for their letters in which they deny LUMBER any involvement in a campaign encouraging China to boycott British Columbia BOYCOTT wood products; AND THAT the lack of participation in the boycott campaign by the two environmental groups be acknowledged (5280-16). CARRIED UNANIMOUSLY.

11-12 & 11- Howard/Adomeit 13 THAT the following be noted: 04.0061 11-12 Letters dated December 15, 2003, from G. N. Lloyd and D. Henderson, NAV NAV Canada, replying to Mayor Davidson’s letter regarding NAV CANADA Canada’s Level of Service Review (8400-01); and SERVICE 11-13 E-mail correspondence dated December 18, 2003, from M. Prosser, Air REVIEW Canada, advising that the Court approves Air Canada’s motion for an order to bring finality to the equity plan sponsor process (8420-20). CARRIED UNANIMOUSLY.

11-14 Bucher/Howard 04.0062 THAT the letter dated December 8, 2003, from D. Dowsett, Muscular Dystrophy SVFD Canada, thanking the Smithers Volunteer Fire Department for raising MUSCULAR $30,556.75 to fight muscular dystrophy, be noted (7200-01). DYSTROPH CARRIED UNANIMOUSLY. Y

11-21 Farrow/Adomeit 04.0063 THAT Brian Northup be nominated for the British Columbia Community BC Achievement Awards, as referred to in the facsimile dated January 7, 2004, COMMUNITY from N. Newlands, Executive Director, British Columbia Achievement ACHIEVEMEN T AWARD Foundation (0410-01). CARRIED UNANIMOUSLY.

11-23 Farrow/Bucher 04.0064 THAT the letter dated December 18, 2003, from Minister R. Neufeld, Energy MAITLAND and Mines, to Mayor A. Maitland, Village of Hazelton, replying to Mayor STEWART Maitland’s letter regarding the Stewart Omineca Resource Road, be received OMINECA (5280-18). ROAD CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 17

CORRESPONDENCE - (C) ITEMS

12-1 to 12-16 Adomeit/Stewart 04.0065 THAT the following correspondence, be received: ‘C’ ITEMS 12-1 Regional District of Bulkley Nechako media release dated December 5, 2003. 12-2 Alcan Press Releases, December 2, 5, and 16, 2003. 12-3 Northern Directions, Northern Health Authority, December 2003 / January 2004. 12-4 E-mail dated January 5, 2004, from M. Karjaluoto, Director of Communications, Northern Health, advising that the next regular meeting will be held January 19, 2004, in Prince George (0500-05). 12-5 Letter dated December 18, 2003, from T. McEwan, BC Progress Board presenting the report, “Measuring BC’s Performance: Reaching North Star 2010” (0410-01) (Report in “D” Items). 12-6 Letter dated December 8, 2003, from K. Falcon, Minister of State, Ministry of Competition, Science and Enterprise, regarding Bill 75, the Significant Projects Streamlining Act (0135-01 and 0410-01). 12-7 Invitation dated December 11, 2003, from Make Children First to attend a planning meeting on January 8, 2004 at the School District Office (0530-05). 12-8 Northern News, BC Northern Caucus, December 2003 (0410-01). 12-9 BC Forests Newsletter, December 2003 (0410-30). 12-10 Partner Update, the Wood Promotion Network, December 17, 2003. 12-11 News Release dated December 19, 2003, from M. Prosser, Air Canada (8400-01). 12-12 Capital Report, BC Government Caucus Update, December 22, 2003 (0410-01). 12-13 Registration information for the Pacific Canada and North Coast Offshore Oil and Gas Development conference being held March 29 and 30, 2004, in Vancouver (0390-01). 12-14 Letter dated December 11, 2003, from R. Taylor, Christian Heritage Party, Skeena Riding, seeking new members (0410-01). 12-15 E-mail correspondence dated January 6, 2004, from B. Burrill, Manager, Smithers District Chamber of Commerce, presenting information items for members (0230-20). 12-16 News release dated January 7, 2004, from Air Canada, regarding Air Canada leading the Canadian airline industry by incorporating existing Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 18

fuel surcharge into domestic airfares (8400-01). CARRIED UNANIMOUSLY.

CORRESPONDENCE - (D) ITEMS

13-1 to 13-24 Adomeit/Howard 04.0066 THAT the following correspondence, as routed, be received for information: ‘D’ ITEMS 13-1 Measuring BC’s Performance – Reaching North Star 2010, Third Annual BC Progress Board Benchmarking Report, Volume 1 and 2, December 18, 2003 (letter in “C” Items) (0410-01). 13-2 Mining Review, Winter 2003. 13-3 BC Business, December 2003. 13-4 Conservator, Ducks Unlimited Canada. 13-5 Resource World Magazine, Volume 2, Issue 1. 13-6 Chamber Chatter, Smithers District Chamber of Commerce. 13-7 Bulkley Valley Museum Newsletter. 13-8 Heritage BC Newsletter, Fall 2003. 13-9 AE Today, 2003. 13-10 Minutes of the 100th Annual Convention, Union of British Columbia Municipalities. 13-11 Western Investor, January 2004. 13-12 Truck Logger, Winter 2004. 13-13 Fraser Basin News, Fall 2003. 13-14 Woodland Almanac, Winter 2003. 13-15 Western Native News, December 2003. 13-16 British Columbia Aviation Council, Winter 2003. 13-17 Safer Futures, Cowichan Valley, Fall 2003. 13-18 Imperial Oil Corporate Citizenship Report. 13-19 First Nations – Building Sustainable Communities, Indian and Northern Affairs Canada. 13-20 Opening Up B.C. – Transportation Plan for B.C., Ministry of Transportation. 13-21 News Release and Backgrounder dated November 25, 2003, from the Ministry of Transportation regarding the BC Rail Investment Partnership. 13-22 Nomination forms for the British Columbia Community Achievement Awards (letter in “B” Items). 13-23 Power Point presentation from the Telus meeting held December 11, 2003. 13-24 Child Foundation News, Winter 2003. CARRIED UNANIMOUSLY. Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 19

OTHER BUSINESS/NEW BUSINESS

14-1 Councillor Bucher attended the planning meeting for “Race the Rockies” and will be attending a meeting for the planning of a reception for the Minerals North conference.

14-2 Mayor Davidson will be reappointing Councillor Farrow as the Town of Smithers’ representative on the Regional District of Bulkley-Nechako Board of Directors.

14-3 Councillor Goodacre attended the funeral of Esther Berdette.

14-4 Mayor Davidson announced that Deputy Mayor Adomeit will chair the January 27, 2004, Regular Meeting of Council, as he will be attending Round Up.

PUBLIC QUESTION PERIOD

15. None.

NOTICE OF SPECIAL (IN-CAMERA) MEETING OF COUNCIL PURSUANT TO SECTION 92 OF THE COMMUNITY CHARTER

16. Stewart/Bucher 04.0067 THAT, pursuant to Section 92 of the Community Charter, Council gives notice NOTICE OF and exercises its authority and excludes the media and the public, except for IN-CAMERA municipal staff, from the Special (In-Camera) Meeting of Council following this Open Regular Meeting of Council to deal with matters falling under Section 90, subsections 1 and/or 2. CARRIED UNANIMOUSLY.

ADJOURNMENT

17. Stewart/Goodacre 04.0068 THAT the Regular meeting of Council be adjourned (9:44 p.m.). ADJOURN CARRIED UNANIMOUSLY.

Certified Correct:

______James A. Davidson Wallace Mah Mayor Corporate Administrator (CAO)

Minutes of the Regular Meeting of Council held in Council Chambers, 3836 Fourth Avenue, Smithers, B.C., on Tuesday, January 13, 2004, at 7:30 p.m. Page 20

Certified a True and Correct Copy of the minutes of the Regular Meeting of Council held on Tuesday, January 13, 2004, at 7:30 p.m. in the Council Chambers at 3836 Fourth Avenue, Smithers, B.C.

______Wallace Mah Corporate Administrator (CAO)

JW/jm

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