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Citrus Community College District Steering Committee Agenda

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Citrus Community College District Steering Committee Agenda CITRUS COMMUNITY COLLEGE DISTRICT STEERING COMMITTEE AGENDA June 11, 2012 2:45 – 4:00 p.m. Louis E. Zellers Center for Innovation Community Room I. CALL TO ORDER, CHAIR Geraldine M. Perri, Ph.D. – Chair II. APPROVAL OF MINUTES May 21, 2012 III. OLD BUSINESS IV. NEW BUSINESS - ACTION A. Citrus College Completion Corps – Dr. Irene Malmgren B. ACCJC Midterm Report – Dr. Irene Malmgren C. ACCJC College Status Report on Student Learning Outcomes Implementation – Dr. Dana Hester D. Educational Programs Committee Requisites Plan – Dr. Irene Malmgren E. Parking and Citation Fee Increase – Dr. John Baker F. Proposed Program Review Cycle - Dr. Irene Malmgren and Mr. Jim Woolum G. Board Policy BP 3501 Campus Security and Access – Dr. John Baker H. Board Policy BP 5510 Off-Campus Student Organizations – Dr. John Baker V. NEW BUSINESS - INFORMATION A. AP 3501 Campus Security and Access – Dr. John Baker B. AP 5510 Off-Campus Student Organizations – Dr. John Baker C. AP 5013 Students in the Military – Dr. John Baker D. AP 5075 Course Adds and Drops – Dr. John Baker E. Strategic Plan 2011-2012 Progress Report – Dr. Lan Hao F. Program Reviews 2011-2012 – Dr. Irene Malmgren a) Child Development Instructional b) Commercial Music Instructional c) Cosmetology Instructional d) Disabled Students Programs and Services Instructional e) Recording Technology Instructional VI. REPORTS/QUICK UPDATES A. Educational Programs – Dr. Irene Malmgren B. Student Services – Dr. John Baker C. Physical/Financial Services – Mrs. Carol Horton D. Human Resources – Dr. Robert Sammis E. Information Technology – Ms. Linda Welz F. Institutional Research – Dr. Lan Hao G. Institutional Effectiveness Committee – Dr. Lan Hao H. External Relations – Ms. Paula Green I. Academic Senate President – Ms. Nickawanna Shaw J. ASCC Representatives – Ms. Michelle Mockler K. Classified – Ms. Cathy Napoli L. Supervisors/Confidential President – Ms. Carol Cone . Student Learning Outcomes Assessment Coordinator – Dr. Dana Hester N. Others O. Superintendent/President – Geraldine M. Perri, Ph.D. 06/11/12 Steering HAVE A WONDERFUL SUMMER STEERING COMMITTEE MEMBERS CHAIR – Dr. Geraldine M. Perri, Superintendent/President STANDING COMMITTEE CHAIRS 1. Irene Malmgren, Educational Programs 2. John Baker, Student Services 3. Carol Horton, Physical/Financial Resources 4. Robert Sammis, Human Resources Services 5. Paula Green, External Relations 6. Linda Welz, Information Technology 7. Lan Hao, Institutional Research and Institutional Effectiveness Committee 8. Dana Hester, Student Learning Outcomes Assessment Coordinator CLASSIFIED REPRESENTATION 1. Pam McGuern 2. Cathy Napoli SUPERVISORS/CONFIDENTIAL 1. Carol Cone FACULTY REPRESENTATION 1. Patrick Borja 2. Timothy Durfield 3. Gunnar Eisel 4. Roberta Eisel 5. Ken Guttman 6. Dana Hester 7. Michael Hillman 8. Dennis Korn 9. Mike Merandi 10. Nicki Shaw, Academic Senate 11. Beverly Van Citters 12. Lisa Villa 13. Linda Chan, Adjunct Faculty STUDENT REPRESENTATION 1. Walter Galvez 2. Michelle Mockler RECORDING SECRETARY Pam Sewell 06/11/12 Steering CITRUS COMMUNITY COLLEGE DISTRICT Steering Committee Minutes May 21, 2012 PRESENT: John Baker, Student Services Dennis Korn, Faculty Carol Cone, Supervisors/Confidential Irene Malmgren, Educational Programs Gunnar Eisel, Faculty Geraldine M. Perri, Ph.D., Superintendent/President Roberta Eisel, Faculty Robert Sammis, Human Resources Walter Galvez, ASCC Nicki Shaw, Academic Senate Paula Green, External Relations Lisa Villa, Faculty Lan Hao, Institutional Research Linda Welz, Information Technology Mike Hillman, Faculty ABSENT: Patrick Borja, Faculty Carol Horton, Financial/Physical Resources Linda Chan, Adjunct Faculty Pam McGuern, Classified Timothy Durfield, Faculty Mike Merandi, Faculty Ken Guttman, Faculty Cathy Napoli, Classified Dana Hester, Faculty Beverly Van Citters, Faculty GUEST: Christina Garcia, Director of Development and Alumni Relations Jim Woolum, Faculty CALL TO ORDER Dr. Perri called the meeting to order at 2:48 p.m. in the Louis E. Zellers Center for Innovation Community Room. Dr. Perri introduced Ms. Christina Garcia, Director of Development and Alumni Relations and welcomed her to Citrus. Minutes Recommended by Ms. Nicki Shaw and seconded by Mr. Dennis Korn to approve the May 7, 2012, Steering Committee meeting minutes as submitted. OLD BUSINESS None. NEW BUSINESS ACTION A. College Mission Statement Approval from Survey Results Dr. Lan Hao stated that as required by the accreditation standards, the college is to conduct a regular review of its mission statement. There were two drafts developed at the May 7, 2012 Steering Committee meeting. These two drafts were distributed to the college community on May 10, 2012, requesting them to choose one of the two drafts by Thursday, May 17, 2012. There were 190 votes received, with 60 percent of the votes for version two. Dr. Hao requested the Steering Committee to approve the selected version. The mission statement is a board policy that requires Board approval and will be submitted to the June 19th Board agenda. Dr. Hao and Dr. Malmgren thanked everyone for their input. Moved by Ms. Linda Welz and seconded by Ms. Nicki Shaw to approve the College Mission Statement version two. 06/11/12 Steering B. Board Policy BP 2100 Board Elections Ms. Sewell stated that Board Policy BP 2100 Board Elections has been changed to reflect the Board redistricting for the boundaries of each trustee area. Dr. Perri added that the Board chose to include the portions of their new boundaries along with the cities they represent. Also added to the board policy is the Education Code that relates to trustee boundaries. Moved by Dr. Irene Malmgren and seconded by Dr. John Baker to approve Board Policy BP 2100 Board Election as submitted. MSP C. Board Policy BP 2745 Board Self-Evaluation Ms. Sewell stated that the previous Board Policy stated that the board self-evaluation would be completed during the end of the spring term. The Board wanted to clearly define the expectation of completion during the month of July. The evaluation is currently in progress. The process begins with the Board requesting the Superintendent/President to respond to five questions, the Board meeting audience is requested to complete a survey, the Board also completes a self-evaluation and then all of this is then reviewed during a Board meeting closed session. The Board is then tasked with establishing their goals for the next year. Moved by Ms. Nicki Shaw and seconded by Mrs. Roberta Eisel to approve Board Policy BP 2745 Board Self Evaluation. MSP NEW BUSINESS INFORMATION A. Administrative Procedure AP 2105 Election of Student Trustee Ms. Sewell stated that the two paragraphs that have been struck through are paragraphs that provided information from CCLC when creating the original procedure and should not have been included on the procedure. These paragraphs will be removed. B. Administrative Procedure AP 2340 Agendas Ms. Sewell stated that this procedure has been changed to reflect the current website. C. Institutional Effectiveness Survey Dr. Hao stated she and Mr. Jim Woolum attended nine standing committee meetings of Steering to discuss the institutional effectiveness survey that has been submitted to the Steering Committee today for review. Dr. Hao provided the committee with an overview of the survey results which includes information on program review, planning, and student learning outcomes. Dr. Hao was pleased to report that there were 62 participants that completed the survey. This information provides a good baseline and reflects the need to further disseminate this information to more areas of the college. Reports and Quick Updates Irene Malmgren - Academic Affairs Dr. Malmgren stated that EPC has not met since the last Steering meeting. John Baker – Student Services Dr. Baker stated that the Student Services Committee met and approved revisions to AP 3550 Reporting of Crimes, AP 3520 Local Law Enforcement, and AP 3540 Sexual Assaults and Other Assaults on Campus that have been distributed to the constituent groups for approval. Dr. Baker added that Student Services Committee also approved the student parking fee that will increase from $40 to $50 for the fall semester. The citation fee will also increase from $25 to $35 beginning in the fall. Dr. Baker stated that the parking fees for the Board of Governor students will also increase, but will go through the normal Board Policy revision process in the fall. Board Policy 5030 states that the BOG fee is not to exceed $20 and the proposed parking fee increase for BOG students will be $30. Dr. Baker reminded everyone of Commencement on Saturday, June 16th at 10:00 a.m. There will be rehearsal on Friday, June 15th at 10:00 a.m. in the stadium. 06/11/12 Steering Robert Sammis – Human Resources Dr. Sammis stated that the Human Resources Advisory Committee met and reviewed the diversity data from the faculty recruitment. The committee found no concern with the hiring process. Dr. Sammis thanked all that participated in the recruiting and interview process. Dr. Sammis stated that the committee will begin reviewing the Human Resources board policies and procedures for possible modifications. There will be a modification to the student employment board policy and a new board policy pertaining to service animals. Linda Welz – Information Technology Ms. Welz stated CITC met and reviewed the status on the implementation of the phone system. Ms. Welz added that if there is a loss of network or power the phone service will be lost. There needs to be a power source in each building to supply phone service. This is currently being reviewed and evaluated. Ms. Welz stated that in case of emergency use your radio. There are a few areas that still need equipment and/or cable and work is being completed to fine tune office configurations. Ms. Welz stated that CITC reviewed the planning cycle. CITC began the Technology Plan in 2009, which was out of sync with the Strategic and Educational and Facilities Master Plans. The Technology Plan is in its 4th year cycle and actually starts a new planning cycle that will be within one year of these plans.
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