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AGENDA Board of Directors Metro Valley Study Session

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AGENDA Board of Directors Metro Valley Study Session AGENDA Board of Directors Metro Valley Study Session September 12, 2019 ***Start Time: 9:30 AM*** Location San Bernardino County Transportation Authority First Floor Lobby Board Room 1170 W. 3rd Street, San Bernardino, CA 92410 Board of Directors Valley Representatives Study Session Chair Acquanetta Warren, Mayor L. Dennis Michael, Mayor Curt Hagman, Supervisor City of Fontana City of Rancho Cucamonga Fourth District Darcy McNaboe, Mayor Toni Momberger, Council Member Study Session Vice-Chair City of Grand Terrace City of Redlands Dawn Rowe, Supervisor Larry McCallon, Mayor Pro Tem Deborah Robertson, Mayor Third District City of Highland City of Rialto Eunice Ulloa, Mayor Rhodes “Dusty” Rigsby, Mayor John Valdivia, Mayor City of Chino City of Loma Linda City of San Bernardino Ray Marquez, Council Member John Dutrey, Mayor Debbie Stone, Mayor City of Chino Hills City of Montclair City of Upland Frank Navarro, Mayor Alan Wapner, Council Member David Avila, Mayor Pro Tem City of Colton City of Ontario City of Yucaipa Mountain/Desert Representatives Gabriel Reyes, Mayor Jim Cox, Council Member Edward Paget, Vice Mayor City of Adelanto City of Victorville City of Needles Art Bishop, Council Member Bill Jahn, Council Member Joel Klink, Mayor Pro Tem Town of Apple Valley City of Big Bear Lake City of Twentynine Palms Julie McIntyre, Mayor Rebekah Swanson, Council Member Rick Denison, Council Member City of Barstow City of Hesperia Town of Yucca Valley County Board of Supervisors Robert Lovingood, First District Josie Gonzales, Fifth District Janice Rutherford, Second District Ex-Officio Member – Michael Beauchamp, Caltrans District 8 Director Ray Wolfe, Executive Director Julianna Tillquist, General Counsel San Bernardino County Transportation Authority San Bernardino Council of Governments AGENDA Board of Directors Metro Valley Study Session September 12, 2019 9:30 AM Location First Floor Lobby Board Room 1170 W. 3rd Street, San Bernardino, CA 92410 To obtain additional information on any items, please contact the staff person listed under each item. You are encouraged to obtain any clarifying information prior to the meeting to allow the Board to move expeditiously in its deliberations. Additional “Meeting Procedures” and agenda explanations are attached to the end of this agenda. CALL TO ORDER (Meeting Chaired by Curt Hagman) i. Pledge of Allegiance ii. Attendance iii. Announcements iv. Agenda Notices/Modifications - Melonie Donson Possible Conflict of Interest Issues Note agenda item contractors, subcontractors and agents which may require member abstentions due to conflict of interest and financial interests. Board Member abstentions shall be stated under this item for recordation on the appropriate item. 1. Information Relative to Possible Conflict of Interest Pg. 10 Note agenda items and contractors/subcontractors, which may require member abstentions due to possible conflicts of interest. This item is prepared for review by Board of Directors and Committee members. pg. 2 CONSENT CALENDAR Items listed on the Consent Calendar are expected to be routine and non-controversial. The Consent Calendar will be acted upon as a single motion. Items on the Consent Calendar may be removed for discussion by Board Members. Consent - Project Delivery 2. Construction Contract Change Orders to on-going Construction Contracts with Lane- Pg. 15 Security Paving Joint Venture, Diversified Landscape, and Truesdell Corporation Receive and file change order report. Presenter: Paula Beauchamp This item is not scheduled for review by any other policy committee or technical advisory committee. DISCUSSION ITEMS Discussion - Project Delivery 3. Resolution No. 20-038 Interstate 10 Corridor Contract 1 Finding of Necessity Pg. 21 That the following be reviewed and recommended for final approval by the Board of Directors, acting as the San Bernardino County Transportation Authority, at a regularly scheduled Board meeting: Approve Resolution No. 20-038 authorizing a finding of necessity per Public Contract Code Section 4109 for the Interstate 10 Corridor Contract 1 Project, Contract No. 17-1001599, and the procurement of subcontractors. Presenter: Mike Barnum This item is not scheduled for review by any other policy committee or technical advisory committee. SBCTA General Counsel has reviewed this item and the draft Resolution. 4. California Department of Toxic Substances Control Operation and Maintenance Pg. 43 Agreement for the I-215 Barton Interchange Project That the following be reviewed and recommended for final approval by the Board of Directors, acting as the San Bernardino County Transportation Authority, at a regularly scheduled Board meeting: Approve Operation and Maintenance Agreement No. 20-1002278 with the California Department of Toxic Substances Control for the remediation of a property located on the Interstate 215 Barton Road Interchange Project in the estimated amount of $53,980 to be paid with Measure I Valley Freeway funds. Presenter: Timothy Byrne This item is not scheduled for review by any other policy committee or technical advisory committee. SBCTA General Counsel, Procurement Manager, and Risk Manager have reviewed this item and a draft of the agreement. pg. 3 5. Interstate 10 University Street Improvements Project - Cooperative Agreement Pg. 125 Amendment 1 and Request to Release Invitation For Bids That the following be reviewed and recommended for final approval by the Board of Directors, acting as the San Bernardino County Transportation Authority, at a regularly scheduled Board meeting: A. Approve Amendment 1 to Agreement No. R14088 with the City of Redlands to redefine the project funding responsibilities based on the revised project cost estimates, increasing the San Bernardino County Transportation Authority’s share of project costs to $4,346,013 and the City of Redlands share of project costs to $1,292,547. B. Authorize advertising Invitation for Bids No. 20-1002290 for the construction of the Interstate 10 University Street Improvements Project in the City of Redlands. Presenter: Timothy Byrne This item is not scheduled for review by any other policy committee or technical advisory committee. SBCTA General Counsel, Procurement Manager, and Risk Manager have reviewed this item and drafts of the amendment and IFB. 6. Request for Proposals for Final Design Services for Interstate 15 Corridor Contract 1 Pg. 133 That the following be reviewed and recommended for final approval by the Board of Directors, acting as the San Bernardino County Transportation Authority, at a regularly scheduled Board meeting: Authorize the release of Request for Proposals No. 20-1002266 for preparation of Plans, Specifications, and Estimates for the Interstate 15 Corridor Contract 1 project. Presenter: Dennis Saylor This item is not scheduled for review by any other policy committee or technical advisory committee. SBCTA General Counsel, Procurement Manager, and Risk Manager have reviewed this item and a draft of the RFP. Discussion - Regional/Subregional Planning 7. Riverside County Transportation Commission Coachella Valley-San Gorgonio Pass Pg. 149 Rail Project Receive an update on the Riverside County Transportation Commission Coachella Valley- San Gorgonio Pass Rail Project. Presenter: Steve Smith This item has not been reviewed by any policy committee or technical advisory committee. Public Comment Brief Comments by the General Public Comments from Board Members Brief Comments from Board Members ADJOURNMENT pg. 4 Additional Information Attendance Pg. 153 Acronym List Pg. 155 Mission Statement The next Board of Directors Metro Valley Study Session is scheduled for pg. 5 Meeting Procedures and Rules of Conduct Meeting Procedures - The Ralph M. Brown Act is the state law which guarantees the public’s right to attend and participate in meetings of local legislative bodies. These rules have been adopted by the Board of Directors in accordance with the Brown Act, Government Code 54950 et seq., and shall apply at all meetings of the Board of Directors and Policy Committees. Accessibility - The meeting facility is accessible to persons with disabilities. If assistive listening devices or other auxiliary aids or services are needed in order to participate in the public meeting, requests should be made through the Clerk of the Board at least three (3) business days prior to the Board meeting. The Clerk’s telephone number is (909) 884-8276 and office is located at 1170 W. 3rd Street, 2nd Floor, San Bernardino, CA. Agendas – All agendas are posted at 1170 W. 3rd Street, 1st Floor, San Bernardino at least 72 hours in advance of the meeting. Staff reports related to agenda items may be reviewed at the SBCTA offices located at 1170 W. 3rd Street, 2nd Floor, San Bernardino and our website: www.gosbcta.com. Agenda Actions – Items listed on both the “Consent Calendar” and “Discussion” contain recommended actions. The Board of Directors will generally consider items in the order listed on the agenda. However, items may be considered in any order. New agenda items can be added and action taken by two-thirds vote of the Board of Directors or unanimous vote of members present as provided in the Ralph M. Brown Act Government Code Sec. 54954.2(b). Closed Session Agenda Items – Consideration of closed session items excludes members of the public. These items include issues related to personnel, pending litigation, labor negotiations and real estate negotiations. Prior to each closed session, the Chair will announce the subject matter of the closed session. If action is taken in closed session, the Chair may report the action to the public at the conclusion of the closed session. Public Testimony on an Item – Members of the public are afforded an opportunity to speak on any listed item. Individuals wishing to address the Board of Directors or Policy Committee Members should complete a “Request to Speak” form, provided at the rear of the meeting room, and present it to the Clerk prior to the Board's consideration of the item. A "Request to Speak" form must be completed for each item an individual wishes to speak on. When recognized by the Chair, speakers should be prepared to step forward and announce their name and address for the record.
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