Early Learning Coalition Annual Report Template
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Program Guidance 202.80 Attachment A Early Learning Coalition Annual Report Template Early Learning Coalition of Palm Beach County 2015‐2016 Annual Report MISSION STATEMENT Building community‐wide commitment for comprehensive, high‐quality early learning environments that benefit the children and families of Palm Beach County. EVALUATION OF DIRECT ENHANCEMENT SERVICES Comprehensive Consumer Education: Describe how the Coalition coordinated resource and referral programs specifically related to the provision of comprehensive consumer education to parents and the public regarding participation in the school readiness program and parental choice? Through distribution of the Consumer Education Packet which includes: Family Guide booklet, Quality Checklist, Community Resource List, Licensing Information, School Readiness and Voluntary Prekindergarten handouts; we are encouraging early care and education for parents and our community. In addition, we provide parent workshops and actively participate in community outreach events that increase our consumer education of the resource and referral program. Provider Financial Supports: Provide a list of grants, awards, or bonuses offered to school readiness program providers to assist them in meeting applicable state requirements for child care performance standards, implementing developmentally appropriate curricula and related classroom resources that support curricula, providing literacy supports, and providing professional development. Include the qualifying criteria to receive financial supports and related monitoring activities to verify appropriate use of support. ELC PBC had an opportunity to sponsor some of our providers to attend the Florida Family Childcare Home Conference and were able to sponsor the cost of lodging, mileage reimbursement and the registration fee. This opportunity was available to any of our Family Child Care Home providers who applied and fifteen were able to participate. Participants submitted their stamped and signed attendance logs as verification of attendance in order to receive reimbursement. 250 MARRIOTT DRIVE • TALLAHASSEE, FL 32399 • 850‐717‐8550 • Toll Free 866‐357‐3239 • www.FloridaEarlyLearning.com OEL 202.80 – ELC ANNUAL REPORT TEMPLATE Training and Technical Assistance: Provide a list and description of the trainings and/or technical assistance activities the coalition offered to school readiness program providers, staff, and parents in the following areas: - Early Learning Standards - Child Screenings and Assessments - Developmentally Appropriate Curricula and Character Development - Teacher‐Child Interactions - Age‐Appropriate Discipline Practices - Health and Safety - Nutrition - First Aid - Recognition of Communicable Diseases - Child Abuse Detection and Prevention The Coalition offered various trainings for both providers and parents in the following areas: Administration: How to write policies and procedures, parent handbooks Interactions: How teachers interact with children Classroom and Behavior Management: Dealing with challenging behaviors Environment: How the classrooms are arranged Assessment and Documentation: Assisting with the administering of Teaching Strategies Gold Curriculum and Lesson Planning: Implementing curriculum into lesson plans Health and Safety: Responding to complaints, licensing violations and ratio violations Over the Fiscal Year 2015‐2016, over 745 participants received trainings in the areas listed above as well as some additional trainings such as: ASQ Screenings, Social Emotional Development, Positive Guidance, DOE‐Standards for Four Year Olds, DOE‐ How to Administer the VPK Assessment, DOE‐Integrating the VPK Standards: Phonological Awareness, VPK Assessment Training: Instructional Implications, Overview of the School Readiness Agreement Requirements. 2 OEL 202.80 – ELC ANNUAL REPORT TEMPLATE Quality Activities for Infant & Toddler Care: Provide a description of the quality activities and services the coalition provided to enhance infant and toddler care. During the 2015‐2016 year, onsite Technical Assistance was offered to child care providers as well as phone and email support to both parents and providers. Technical Assistance was provided through model teaching, environmental and behavioral observations, and in‐service trainings and presentations to child care centers, family child care homes, system partners and community groups. Annual Technical Assistance Activities (Emails, Calls, On‐site, Follow‐up) • Quarter 1‐ 99 • Quarter 2‐ 118 • Quarter 3‐ 105 • Quarter 4‐ 100 Total = 422 3 OEL 202.80 – ELC ANNUAL REPORT TEMPLATE Monitoring: Describe the process for monitoring of compliance with, and enforcement of, applicable state and local requirements. The process for monitoring of compliance for Program Assurance is a 4 step process of Creating Annual Assurance Monitoring Calendar, Creating Onsite Assurance Monitoring Sample, Assuring Monitoring Targets and the Scheduling of Monthly Assurance Monitoring. The Selection Process is completed by the Program Assurance Manager who selects the providers based on three criteria: 1. The provider was not 100% in compliance with the onsite monitoring for fiscal year 2013‐2014 and/or fiscal year 2014‐2015. 2. A parental complaint is received in regards to a provider. 3. The provider is considered to be High Risk: ‐‐High Risk is defined as a provider meeting any one of the following criteria within the previous two fiscal years: i. Any class 1 or multiple class 2 violations issued ii. Post Attendance Audit Monitoring exceeded 15% discrepancies iii. More than 8 areas of noncompliance during the onsite monitoring iv. A Quality Assurance Plan or Probation was initiated v. Corrective action was not successfully completed at the time of the subsequent follow up visit and/or deadline established. vi. Three or more "no‐shows" at the time of onsite monitoring with no supporting documentation vii. Two or more parental complaints, regardless of the outcome of the complaint. During 2015‐2016, Attached is a copy of ELC PBC's Assurance Monitoring Sampling and Scheduling. 4 OEL 202.80 – ELC ANNUAL REPORT TEMPLATE Inclusion: Describe the activities the coalition has implemented to promote inclusive child care including responding to Warm‐Line requests by providers and parents and providing developmental and health screenings to school readiness program children. The Coalition maintains and operates an Inclusion Warm Line and developmental screening line to offer support to child care providers as well as parents in Palm Beach County. The Inclusion Warm Line answers questions regarding general inclusion, social emotional health, developmental delays, special healthcare needs, Americans with Disabilities Act, Individuals with Disabilities Education Act and Section 504 of the Rehabilitation Act criteria, screening and assessment and Autism Spectrum disorders, as well as Infant and Toddler care, etc. The developmental screening line offers assistance to providers with TA and questions regarding to the screening process. For the fiscal year, 2015‐2016, the Inclusion Warm Line received over 200 phone calls and the Developmental Screening line received over 360 phone calls. A total of 18,225 children were screened during fiscal year 2015‐2016. 14,818 screenings were received back from providers to the ELC; 10, 151 were from Centers, 982 from Family Child Care Homes, and 95 from Schools. The Early Intervention Team was able to network with other community partners and learn about the services they provide to children and families with special needs and infant and toddlers in Palm Beach County. Amongst the meetings attended were the Interagency Council Meeting for Children with Special Needs, participation in focus group interview of a county‐wide needs assessment of disability services in Palm Beach County, CSC Light Touch Program meeting‐ The Arc Project, Help Me Grow, Special Needs NAC, events with Home Safe and meetings with Child Find. DATA SUMMARY The following information is based on data collected from July 1, 2015‐ June 30, 2016. Number of children served in the school readiness program, by provider type, enumerated by age and eligibility priority category, reported as the number of children served during the month, the average participation throughout the month For these data, see Appendix, Tab D. 5 OEL 202.80 – ELC ANNUAL REPORT TEMPLATE Total number of children disenrolled during the year and the reasons for disenrollment Reason for Disenrollment Number of Children Disenrolled Child care provider has closed for economic or other business reasons. 17 Child has a duplicate record. 6 Child has exceeded the age-limit for services. 103 Child is no longer residing with the guardian who completed the initial application. New paperwork must be completed by new guardian. 66 Child was determined eligible for services but never enrolled with a child care provider. 8 Client does not show up for redetermination. 453 Client failed to comply with program requirements. 286 Client failed to provide required documentation to maintain eligibility. 49 Client is eligible for services under a different funder (i.e., non funder 1). 4 Client is no longer eligible for services because the family income exceeds the allowable amount for eligibility. 72 Client moved out of the county in which funding is currently provided. 54 Client no longer has a valid purpose for care. 26 Parent/guardian withdrew child from the program. 156 Provider dismissed child for noncompliance with the provider's attendance