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Tender for Providing Housekeeping Services Life Insurance Corporation of India O.S. Dept. Thanjavur Divisional Office Jeevan Prakash Building, Gandhiji Road , Thanjavur 613001 Ph : 04362-233677 Mail: [email protected] Ref: OS/ House Keeping Date:-11th June,2020 TENDER FOR PROVIDING HOUSEKEEPING SERVICES (UNSKILLED) Cleaning (with Materials), Attendants (Unskilled) FOR Life Insurance Corporation of India, Divisional Office , Thanjavur & All Branch Offices & All Satellite Offices Under Thanjavur Divisional office jurisdiction. Last date for submission :- 29th June 2020 at 12.30 PM 1 Life Insurance Corporation of India O.S. Dept. Thanjavur Divisional Office Jeevan Prakash Building, Gandhiji Road , Thanjavur 613001 Mail: [email protected] Tender Notice L.I.C. Of India Thanjavur Divisional Office, Thanjavur intends to Hire the services of Agencies / Firms/ Organizations for House keeping services (Unskilled) cleaning (with materials), Attendants (unskilled) under Two bid system(Techincal Bid & Financial Bid ) for L.I.C. Of India, Thanjavur Divisional office, Branch offices and Satellite offices under Thanjavur Division jurisdiction, comprising Thanjavur, Trichy, Nagapattinam, Ariyalur, Perambalur, Mayiladuthurai, Pudukkottai, Karur, Tiruvarur Districts & Karaikal (Under Puducherry Union territory ) . The LIC OF INDIA herein after called as “CORPORATION “ and the tender applicant hereinafter called as “Agency/Service Provider / Tenderer “ . For getting complete details and tender documents please contact the O.S. Department, LIC , Thanjavur D.O. at the above address from 12th June 2020 to 26nd June 2020 between 11am to 3pm excluding Holidays, 2nd and 4th Saturdays and Sundays OR log on www.licindia.in & click on the Tender for House keeping services (Unskilled) Cleaning (with materials ), Attendants (Unskilled) for L.I.C. Of India Divisional Office, Thanjavur, all Branch offices, all Satellite offices under Thanjavur Divisional office jurisdiction. L.I.C. Of India reserves the right to accept OR reject any OR all Tenders in full / partial without giving any previous notice/reason to Agencies/service providers/ tenderers . Date:- 11.06.2020 Place :- Thanjavur Sr. Divisional Manager 2 Life Insurance Corporation of India O.S. Dept. Thanjavur Divisional Office, Jeevan Prakash Building, Gandhiji Road, Thanjavur 613001 Mail id: [email protected] TENDER APPLICATIONS FOR PROVIDING Serial Number of Name of the Category Category 01 Housekeeping services (Unskilled) Cleaning (with materials), Attendants (Unskilled) On Contractual Basis for LIC offices under Thanjavur Division as per locations mentioned in the tender documents are invited under sealed covers . Please check that total number of Pages is .39 (Page No.37- NIL) Each Page of the Tender Document must be Signed & Stamped by the Tenderer before submission . INDEX No. of Sr.No. Description Page From & To Remarks Pages 1 Cover page 1 1 2 Tender Notice 2 1 3 Index 3 1 4 Scope of work 4 -6 3 5 Tender Schedule 7 1 6 Instructions to Tenderer for applying 8-11 4 7 General terms and conditions 12-24 13 8 Technical bid form 25-27 3 9 Financial bid form 28-30 3 10 Check list for Technical bid 31 1 11. Penalty Clause – Annexure – IV 32 1 12 Copy of Affidavit 33 1 13 Role of Agency 34-35 2 37- No page 14 Details of Cleaning Materials 36 1 15 Letter of Authorization 38 1 13 Compliance Report 39 1 3 Life Insurance Corporation of India O.S. Dept. Thanjavur Divisional Office, Jeevan Prakash Building, Gandhiji Road, Thanjavur 613001 Mail id: [email protected] (a) Scope of work for Attendants (Unskilled ): 1.Attendants should present in the office on all working days at 09.30 am . 2.Dusting of tables, chairs, partitions, Computer systems & peripherals 3.Serving water, tea, coffee, snacks to the office and for meeting, training classes, etc ., 4.Movement of files, registers , ledgers, etc from one place to another place, and one person to another person, one dept.,to another dept., as required by the Office . 5.Movement of records, stationery items from one office to another office wherever required and as instructed by the office . 6.Attending the calls given by all the LIC office staff . 7.Attending the works related to bank, Post Office, EB, and other shops for all kind of works entrusted from time to time by the office . 8. Attending the office with uniform , ID Card given by the Agency who deployed him to the office . 9.Filing of papers, arrangement of records as notified by the LIC office from time to time . 10.Switching on/off the electrical equipments, electronic equipments in the office, as per requirements . 11.Responding to the calls made by the officials of the LIC office & the staff of LIC office. 12.No conveyance charges will be given for attending outside office works in local area . For going from One place to another place , by Bus , the actual bus ticket fare only will be reimbursed . 13.Corporation has the right to ask replacement of the worker provided to any office, if not found suitable to LIC. (b) Scope of work of House keeping(Cleaning) services at Office Premises : Cleaning of all gents & ladies toilets, Urinals, Wash basins, wall tiles, pots, partitions, window panes, window grills and glasses from inside as well outside (wherever accessible), mirrors in toilets, taps/fixtures, etc; at least twice a day with good quality of detergents and disinfectants on all the concerned floors. Filling & refilling of Liquid soap, air fresheners, naphthalene balls etc. Hourly inspection of Toilets and undertaking necessary cleaning and mopping of the same. • Sweeping and mopping of reception area, General office Area , Passage and Cabins etc with deodorant disinfectants. •Clearing and cleaning of waste paper baskets. Baskets to be emptied after 4 pm daily or as per need. • Disposal of waste/garbage on daily basis from our premises to the dumping area earmarked by municipal authority of the area. Disposal of waste material / garbage will be the sole responsibility of the Agency. • Dusting of partitions, doors & walls. • Cleaning of main entrance glass doors/wooden doors. • Scrubbing and Cleaning of all toilets flooring. • Mopping of the entire toilet floors with deodorant disinfectant and cleaning of wash basins at regular intervals throughout the day. 4 Life Insurance Corporation of India O.S. Dept. Thanjavur Divisional Office, Jeevan Prakash Building, Gandhiji Road, Thanjavur 613001 Mail id: [email protected] • Cleaning of Chambers, Conference Hall, Video Conference room, Training ,meeting rooms,cubicles, reception area, service,common area, passages, Stair cases,linft area etc. • Removal of cobwebs from office premises periodically. • Monthly cleaning of wall mounted fans/ceiling fans or as per need. • Monthly cleaning of man holes (Gutters) in the periphery of office buildings. • Weekly Cleaning of Drinking Water Cooler Tanks in Office. • Clearance of blockage in toilets/drainage as and when required. • Cleaning the Guest house, toilets and floors & closets and wash basins. • Overhead water tank cleaning every month • Taking care of gardens available LIC office premises & Any other emergency house keeping activities if any notified by LIC Officials . • Sweeping and wet mopping of rooms with deodorant disinfectants. • Cleaning of wash basin, urinals and mirrors etc. in all the toilets. • Scrubbing and Cleaning of all toilets flooring. • Mopping of the entire toilet floors with deodorant disinfectant and cleaning of wash basins. • Cleaning of rooms, lobby, common area, passages, stairs & pantry etc. Cleaning of Buckets/Mugs by liquid soap/cleaner on daily basis. • Cleaning of Guest House , Toilets, Equipments, furniture etc. • Clearance of blockage in toilets/drainage as and when required. Necessary Cleaning equipments like Gloves, Mask, etc are to be provided by the Agency / Service provider along with cleaning materials . FOR HOUSEKEEPING Cleaning,SERVICE IN OFFICES (On all working days):- ( a ) DAILY SCHEDULE: Daily Schedule for Cleaning/Sweeping shall be as under: 1. Sweeping and mopping of all cabins & area- twice in a day with Phenyl/disinfectant. 2. Dusting of all furniture, walls, ceiling, curtains and venetian blinds early in the morning before 9.30 a.m. 3. Cleaning, Washing & replacing the dustbins after removing the waste material from the dustbins. Dusting and cleaning of doors, windows, glass panes, partition walls, AC machines, water cooler, fridge etc. 4. Cleaning toilets, urinals,wash basins, removing stains on floors & walls, keeping air fresheners, filling liquid soap of approved quality in the morning & keeping urinal cubes etc. 5. Cleaning and drying all the toilets at an interval of every one hour. 6. Pantries- removing muck, cleaning and washing of platform drains, sink twice a day. 7. Cleaning of Buckets/Mugs by liquid soap /cleaner on daily basis. 8. Throwing of waste/garbage on daily basis in garbage bin. Disposal of waste material will be the sole responsibility of the Agency. 5 Life Insurance Corporation of India O.S. Dept. Thanjavur Divisional Office, Jeevan Prakash Building, Gandhiji Road, Thanjavur 613001 Mail id: [email protected] 9. Removing stains from floor, walls, staircases, cabin doors, partition of cabin inside or outside on regular basis. 10. Cleaning of Guest house toilets and washbasins . L (b) WEEKLY SCHEDULE: 1. Washing of floors, stairs with soap/stain cleaner, removing of webs/insects from walls, ceilings, under tables/chairs/Almirahs etc. 2. Dusting of all walls, ceilings, curtains, Venetian blinds early in the morning. 3. Cleaning of taps, wash basins, flushing system, sinks etc. with help of soap/ stain cleaner. 4. Cleaning (dry)/washing basement and Open area adjoining the Building of the D.O/B.Os/S.Os/Guest Houses under Thanjavur Division. Any other item which may be required for the above purposes listed at Serial Nos. 1 to 4. (c ) MONTHLY SCHEDULE FOR DEEP CLEANING 1. Removal of cobwebs from office premises 2. Cleaning of window panes from inside as well as outside. 3. Cleaning of dust tube lights /security grill. 4. Cleaning of partitions. 5. Cleaning of roof top and staircases.
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