Student Handbook 2020-2021

Home , Academic degree

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

REFORMED UNIVERSITY STUDENT HANDBOOK

REFORMED UNIVERSITY 1724 Atkinson Rd. Lawrenceville, GA 30043

Tel. 770-232-2717 / Fax. 770-232-2750 www.runiv.edu

revised September 11, 2020

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Table of Contents

WELCOME ...... 1

PURPOSE STATEMENT ...... 2

GENERAL INFORMATION ...... 3 OUR VISION ...... 3 MISSION ...... 3 STATEMENT OF FAITH ...... 3 PHILOSOPHY OF EDUCATION STATEMENT ...... 5 INSTITUTIONAL GOALS...... 5 INSTITUTIONAL STUDENT LEARNING OUTCOMES ...... 6 EFFECTIVENESS ...... 6 STATEMENT OF NON-DISCRIMINATION ...... 6 ETHICAL VALUES AND STANDARDS ...... 7 STUDENTS WITH DISABILITIES AND SPECIAL NEEDS ...... 7 FAIR BUSINESS PRACTICEAND TRUTHIN ADVERTISING STANDARDS ...... 7 FAMILY EDUCATIONAL RIGHTS AND PRIVACYACT (FERPA) ...... 8 INTRODUCTION TO REFORMED UNIVERSITY ...... 9 BACKGROUND AND HISTORY ...... 9 EDUCATIONAL PROGRAMS ...... 9 ACCREDITATION ...... 10 CAMPUS LOCATION...... 10 FACILITIES ...... 10 LIBRARY AND POLICIES ...... 11 COMPUTER LAB AND POLICIES ...... 13 INSITUTIONAL REQUIREMENT AND CHAPEL SERVICES ...... 18 STUDENT ASSOCIATION (SA) ...... 18 ACADEMIC INFORMATION ...... 19 ADMISSION ...... 19 For Undergraduate Degree Program Applicants ...... 19 For Graduate Degree Program Applicants ...... 19 I-20 Admission - International Students ...... 20 English Language Proficiency Requirements ...... 20 SPECIAL ADMISSION ...... 20 Ability to Benefit ...... 20 Non-degree Students ...... 21 For Students with Learning Disabilities ...... 22 Special Admission for High School Students (Early Admission) ...... 22 Nontraditional Freshman Admission Standards ...... 24 Audit Students ...... 24 ADMISSION ON PROBATION ...... 24 ACADEMIC POLICIES AND REGULATIONS ...... 25

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Definition of Credit Hours ...... 25 Semester System...... 25 Special Summer & Winter Terms ...... 25 Independent Study ...... 26 REGISTRATION PROCEDURE ...... 26 WITHDRAWAL POLICY ...... 26 TRANSFER STUDENTS & CREDITS ...... 29 General Criteria for Evaluating External Transfer Credit ...... 30 Residency Requirement ...... 30 Core Course Requirements ...... 30 Experiential Learning ...... 31 Transferability of Credits earned at Reformed University ...... 31 ACADEMIC ADVISEMENT AND COUNSELING ...... 31 Introduction ...... 31 Faculty Advisement Procedures ...... 32 Responsibilities ...... 33 TRANSCRIPTS ...... 35 ACADEMIC DEGREE COMPLETION TIME LIMITS ...... 35 GRADUATION ...... 35 ACADEMIC ASSESSMENT SYSTEM ...... 36 ATTENDANCE POLICY ...... 37 Important Information Regarding Class Attendance ...... 37 Official Class Attendance ...... 37 Full-Time Status ...... 38 Lengthy Absences...... 38 LEAVES OF ABSENCE ...... 38 Military Leave of Absence ...... 38 Deadline for Requesting a Leave ...... 39 Maximum Length of a Leave ...... 39 Changing a Leave ...... 39 LEAVE POLICIES ...... 39 PERMANENT ACADEMIC RECORD ...... 40 ACADEMIC PROBATION ...... 40 DISMISSAL ...... 40 WITHDRAWAL FROM SCHOOL ...... 40 ACADEMIC MISCONDUCT ...... 41 UNIVERSITY CODE OF CONDUCT ...... 42 Classroom Standards and Student Rights & Responsibilities ...... 42 PROSCRIBED CONDUCT ...... 43 Academic Dishonesty...... 44 Other Acts of Dishonesty ...... 45 Disorderly Conduct...... 46 Sexual Harassment ...... 46

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Weapons ...... 51 General Safety ...... 51 Alcohol and Drugs Misconduct ...... 51 Theft, Damage, and Disregard for Property ...... 51 Unauthorized Entry/Use of RU Property, Facilities, and Keys ...... 52 Gambling ...... 52 Hazing...... 52 Shared Responsibility for Violations ...... 52 Non-Compliance with Official Direction ...... 53 Animals on Campus ...... 53 Underage Visitors on Campus ...... 54 Automobiles on Campus ...... 54 POLITICAL ACTIVITIES ...... 55 General Policy Regarding Political Activity on Campus ...... 55 Guidelines for Political Activities on Campus ...... 55 LOCAL, STATE, AND FEDERAL LAWS AND ORDINANCES ...... 57 ACCEPTANCE OF GIFTS ...... 58 PERSONAL USE OF UNIVERSITY ASSETS ...... 58 Policy Regarding Use of University Facilities and Equipment ...... 58 SANCTIONS ...... 61 GRIEVANCE POLICY AND PROCEDURE ...... 62 DISCIPLINARY CONFERENCES ...... 63 APPEALS ...... 65 DISCIPLINARY FILES AND RECORDS ...... 66 EMERGENCY SITUATIONS...... 67 Bomb Threat ...... 67 Earthquake ...... 68 Violent or Criminal Behavior ...... 69 Fire ...... 69 Serious Illness or Injury ...... 70 Gas Leak...... 70 Severe Weather/Tornado ...... 71 Chemical Spill or Radiation Release ...... 71 EXTERNAL RESPONSE CONTACTS ...... 72 STUDENT SERVICES ...... 73 CAREER PLACEMENT SERVICES ...... 76 STUDENT EMPLOYMENT ...... 81 AREA INFORMATION ...... 82

iii

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

INTERNATIONAL STUDENTS - WELCOME ...... 87

CONTENTS ...... 88

INTERNATIONAL STUDENT SERVICES CENTER ...... 88 SEVIS ...... 89 ACADEMIC RESOURCES AND INFORMATION ...... 91 ADMINISTRATIVE OFFICES ...... 92 OFFICE OF ADMISSIONS ...... 92 REGISTRAR’S OFFICE ...... 92 OFFICE OF BUSINESS AFFAIRS (STUDENT ACCOUNTS OFFICE) ...... 93 IMMIGRANT INFORMATION ...... 95 IMPORTANT RULES TO REMEMBER ...... 98 YOUR ROLE AND RESPONSIBILITIES AS AN INTERNATIONAL STUDENT ...... 98 FULL-TIME STUDY ...... 98 PROGRAM END DATE EXTENSION PROCEDURE…………………………………………………………………………………...100 ON-LINE COURSES (DISTANCE EDUCATION).………………………………………………………………………………...……..101 EMPLOYMENT……………………………………………………………………………………………………………………………………..101 ADDRESS CHANGES……………………………………………………………………………………………………………………………..101 DEPENDENT OF F-1 VISA HOLDERS (F-2)………………………………………………………………………………………….....101 AUTHORIZED SUMMER VACATION……………………………………………………………………………………………………....102 TAX REPORTING INFORMATION……………………………………………………………………………………………………….....103 F-1 TRANSFER PROCEDURES……………………………………………………………………………………………………………….103 HOW LONG CAN AN F-1 STUDENT STAY IN THE U.S.?...... 104 REFORMED UNIVERSITY POLICY ON CHANGE OF STATUS…………………………………………………………………....105 REFORMED UNIVERSITY POLICY ON REINSTATEMENTS TO F-1 STATUS……………………………………………...105 EMPLOYMENT INFORMATION……………………………………………………………………………………………………………..106 ON-CAMPUS EMPLOYMENT………………………………………………………………………………………………………………....106 OPTIONAL PRACTICAL TRAINING (OPT)……………………………………………………………………………………………...107 OPT Frequently Asked Questions…………………………………………………………………………………………...…110 CURRICULAR PRACTICAL TRAINING (CPT)…………………………………………………………………………………………..113 CPT Frequently Asked Questions……………………………………………………………………………………………....115 ECONOMIC HARDSHIP APPLICATION PROCEDURE……………………………………………………………………………....115 SOCIAL SECURITY NUMBERS……………………………………………………………………………………………………………….117 ADDITIONAL INFORMATION………………………………………………………………………………………………………………..118 SEVIS TIPS FOR EMERGENCY EVACUATIONS………………………………………………………………………………………..120 MONEY & MONEY MANAGEMENT………………………………………………………………………………………………………..121 THINGS TO KEEP IN MIND…………………………………………………………………………………………………………………...123 GLOSSARY OF TERMS…………………………………………………………………………………………………………………………..124 JUST A REMINDER…………………………………………………………………………………………………………………………….....126

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

WELCOME

Welcome to Reformed University!

We are glad you have elected to get your education from our institution! Reformed University is unique in its educational philosophy and has high expectations of its students. The vision of Reformed University is to prepare current and future pastors to go to the world and proclaim the gospel of Jesus Christ, to help people accept Jesus Christ as Lord; thereby, the whole world may be saved, healed and set free in Jesus Christ our Savior.

The Mission of Reformed University is to assist students who love and believe in the Lord Jesus Christ to acquire the knowledge and ability to be faithful and effective in proclaiming the Word, which will enable them to glorify God and build up the church, the body of Christ, in the world.

This handbook is prepared especially for our students and is designed to help in preparing for a professional future life. Reformed University students, in the course of their education at our institution, agree to conform to the high expectations and policies set forth in this handbook. It is beneficial for students to become familiar with the information contained in this handbook.

Welcome aboard everyone, and I sincerely hope our institution may be a great asset to you and your future growth.

Yours in Christ,

Jae Sig Park President, Reformed University

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

PURPOSE STATEMENT

Reformed University informs students of its rules, policies, and guidelines through this Student Handbook, its academic course catalog and other sources.

The handbook is available online and may be downloaded from the university website. It is the responsibility of the student to obtain, read, and comprehend the purpose, policies, and procedures of the Student Handbook. If you have questions about program policies, procedures and/or requirements, please contact the Office of Student Affairs.

The specific policies outlined are not presented as an exhaustive list of behavior concerns, and each one should be interpreted broadly in the context of the highest Christian standards of honesty, ethics, and morality.

Students enrolling in the university agree to conduct themselves both on and off campus in a manner consistent with Reformed University’s identity as a Christian educational institution.

The university reserves the right at any time to create additional policies, or modify existing ones, as needs may dictate. Any such changes will be communicated to students through bulletin messages, emails and the official RU website.

Suggestions for additions to future handbooks are welcome.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

GENERAL INFORMATION

OUR VISION The vision of Reformed University is to prepare current and future pastoral leaders and lay leaders, in the US and abroad, to go into the world and proclaim the gospel of Jesus Christ with learned skills, so that the kingdom of God may be realized in the hearts of all nations, as directed in Matthew 28: 18-20: All authority in heaven and on earth has been given to me. Go therefore and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything that I have commanded you.

MISSION The mission of Reformed University is to build the church and improve society, based upon a salient biblical principle, namely, by “bringing good news to the poor, proclaiming release to the captives, recovering sight to the blind, and letting the oppressed go free,” and by this spirit, Reformed University is dedicated to delivering an unparalleled cross-cultural learning experience, and redefining leadership education for the 21st century by aiding its community in acquiring a global perspective, advancing knowledge, and deepening spirituality to meet the challenges and find solutions to the issues that affect us in life, both personally and socially.

STATEMENT OF FAITH Reformed University holds firmly to the inerrancy of Scripture and to the Reformed Faith as summarized in the Westminster Confession of Faith and Catechisms drawn up by the 1646 Westminster Assembly, as well as in the Apostles' Creed. We believe:

The Bible In the divine inspiration to atone for the sins of mankind, infallible written Word of God with inerrancy, the primary standard for our faith; both the Old and New Testaments;

God One true and living God, the Creator of all things, one eternal, transcendent, omnipotent, existing in three same Persons - Father, Son, and Holy Spirit, but all of one essence and all having the same nature, perfections, and attributes, and each is worthy of precisely the same worship, and obedience. God the Father, the first person of the Divine Trinity, is infinite Spirit - sovereign, eternal, and unchangeable in all His attributes who is eternally worthy of honor, adoration, and obedience.

Jesus Christ The Perfect, sinless humanity and the absolute, full deity of the Lord Jesus Christ, indissolubly united in one divine-human person since His unique incarnation by miraculous conception and virgin birth. In God's Son incarnation in flesh both in divine and human natures, in His miracles, in His atoning death on the cross for the sins of all to reconcile with our God, in His resurrection in three days, in His ascension from the grave to the right hand of the Father according to the Scriptures, and in His return in power and glory. We believe in the substitutionary and redemptive sacrifice of Jesus Christ for the sin of the world, through His literal physical death, burial, and resurrection, followed by His bodily ascension into heaven.

Holy Spirit The Holy Spirit is the third person of the Godhead who convicts, regenerates, indwells, seals all believers in Christ who was crucified and resurrected to redeem our sins, and fills those who yield to Him. The Holy Spirit gives spiritual gifts to all believers, and in the present and active of

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

the Holy Spirit in the world, by whom the gospel is proclaimed and the kingdom of God is manifested in the world. The Holy Spirit comes from God the Father and the Son and causes people to be saved and to realize their sin and misery, enlightens their hearts to know Jesus Christ, strengthens their will, encourages, empowers them, causes them to receive Jesus Christ and bear fruits of righteousness, and protects us until we enter into the eternal heaven.

Historicity We believe in the full historicity and perspicuity of the biblical record of primeval history, including the literal existence of Adam and Eve as the progenitors of all people, the worldwide cataclysmic deluge, and the origin of nations and languages at the tower of Babel.

The Church The Church, of which Christ is the head, is established by God to gather and to nurture the believers to grow into the body of Christ, which is the fullness of Him that fills all in all. This Church is the kingdom of the Lord Jesus Christ, the house and family of God, out of which there is no ordinary possibility of salvation. God has given the visible Church the ministry and the ordinances of God for the gathering and the perfecting of the believers.

Salvation Personal salvation from the eternal penalty of sin provided solely by the grace of God on the basis of the atoning death and resurrection of Christ, to be received only through personal faith in His person and work.

Last Things The future, personal, bodily return of Jesus Christ to the earth to judge and purge sin, to establish His eternal Kingdom, and to consummate and fulfill His purposes in the works of creation and redemption with eternal rewards and punishments. Both the saved and the lost will be resurrected; the saved unto the resurrection of life and the lost unto the resurrection of damnation.

Creation God created man according to His image, in knowledge, righteousness, and holiness, and made them to rule over the other creatures. Adam, the first man, sinned by disobedience. This act resulted in the fall of mankind and incurred both physical and spiritual death for all. We believe the triune God created the universe apart from pre-existing materials and without any evolutionary process, the creation of the existing space-time universe and all its basic systems and kinds of organisms in the six literal days of the creation week.

Satan We believe in the existence of a personal, malevolent being called Satan who acts as tempter and accuser, for whom the place of eternal punishment was prepared, where all who die outside of Christ shall be confined in conscious torment for eternity. We believe that Satan was originally created a perfect being. He rebelled against God. As a result, he became depraved, the Devil and adversary of God and His people, and leader of a host of angels who fell with him. Satan has been judged and defeated at the cross and awaits his ultimate doom at the Second Advent of Jesus Christ.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

PHILOSOPHY OF EDUCATION STATEMENT Reformed University believes that God calls each individual to prepare intellectually and spiritually to share Jesus Christ throughout the world. Reformed University affirms that its curriculum is designed to reflect the Spirit of Christ, and is

1. Christ-centered 2. Based on the Bible 3. Academically relevant to degree and non-degree programs that satisfy the needs of the world 4. Pursuing academic excellence 5. Taught by faculty who are Christians and comply with the institution’s doctrinal beliefs 6. Taught by faculty who are dedicated to quality higher education 7. Taught by faculty who hold appropriate academic credentials 8. Taught in an environment conducive to academic and spiritual growth 9. Designed to integrate the academic training with Christian commitment 10. Based on Christian belief in God’s mission for the world.

INSTITUTIONAL GOALS  To participate with the church in shaping students for their respective pastoral vocations in the church and the world by providing a paragon of theological education within the Reformed tradition  To commit to the Christian principle that truth is revealed by God through Christ "in whom are hidden all the treasures of wisdom and knowledge"  To relate Christian liberal arts education to the changing needs of post-modern society  To combine knowledge and spirituality in enhancing the wholeness of our existence and perspective in life  To equip students from both the US and overseas with the ability to lead in the global society and to be of service to the ever-changing world. Ultimately, our academic excellence, critical reflection on learned knowledge and spirituality, and accountability of use of knowledge for society will lead to the fullness of salvation of humankind.

To fulfill these goals, Reformed University has established several teaching objectives:  To lead students to love and serve God and other people  To shepherd students through a thorough and scholarly study of the Bible as the inspired and inerrant Word of God  To guide students to a faithful, practical, and evangelical application of the contents of Scripture for Christians and for the world;  To teach students all the areas of biblical, systematic, historical, and practical theology in accordance with the Word of God and in accordance with the Westminster Confession of Faith and Catechisms drawn up by the 1646 Westminster Assembly  To provide students with a curriculum based on the Bible, in order to produce devotional, spiritual, intellectual, and professional ministers  To assist students to determine their personal ministry strengths and abilities  To provide students with appropriate classes to develop skills in preaching, worship, counseling, interpersonal skills, and church administration, supporting and assisting future ministers in communicating the Gospel of Christ and in carrying out their ministry.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

INSTITUTIONAL STUDENT LEARNING OUTCOMES All academic programs offered at Reformed University are consistent with its statement of faith, mission and goals, and the following learning outcomes are expected of all programs:  Through graduate-level programs such as the Master of Divinity and through undergraduate degree programs, graduates will possess a broad perspective of theological training, and students will be given opportunities to be formed as leaders in church and society through academic excellence, critical reflection, and faithful witness.  Graduates will gain advanced leadership skills that engage them critically in global issues (ecclesiastical or business) and show an ability to make informed choices toward positive changes and the welfare of humankind, thus meeting the challenges marked by multiple and complex cultural, socioeconomic, political, and spiritual realities and relationships.

EFFECTIVENESS Reformed University's primary goal is to bring about effectiveness and growth in every facet of campus life for all constituencies including its students and faculty members. There are on-going cycles of assessments, strategic planning and budget planning in all areas, in order to help the institution focus on its mission and goals. Assessment of institutional effectiveness engages academic services, administrative services, facilities management services, and student services, since all these services influence the quality of education. Reformed University strives for successful institutional effectiveness by engaging continuously in assessment, strategic planning and budget planning. The Office of Institutional Effectiveness has been inaugurated to conduct this cycle of assessments, and the Office of Academic Affairs ensures that the educational goals, the philosophy and stated objectives are in line of the mission of the school and that overall outcomes of learning are in alignment with the mission of the school, and that each program is based on the stated objectives. To gauge the general effects of instruction, each faculty member is required to submit a well-organized syllabus, an exit interview of every graduate and of non- completing students, and to maintain a dialogue with the local ministries and organizations that hire graduates from our institution. Also, each student in each class is given an opportunity to evaluate their instructors at the end of each semester. Each faculty member evaluates students through direct assessment methods, such as examinations, reports, etc.

STATEMENT OF NON-DISCRIMINATION Reformed University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, genetics information, disability, or status as a protected veteran. The University’s nondiscrimination policy applies to all phases of its employment process, its admission and to all other aspects of its educational programs and activities. Further, this policy applies to sexual violence and sexual harassment (forms of sex discrimination) occurring both within and outside of the University context if the conduct negatively affects the individual’s educational or work experience or the overall campus environment. Retaliation directed to any person who pursues a discrimination complaint or grievance, participates in a discrimination investigation, or otherwise opposes unlawful discrimination is prohibited.

Any inquiries concerning Reformed University’s application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972*, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should be submitted to the Reformed University Office of Academic Affairs.

*Title IX prohibits sex discrimination, including sexual harassment and sexual violence in all educational programs and activities.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

ETHICAL VALUES AND STANDARDS Reformed University constituencies, including the Board of Trustees, Faculty, Staff, and Administrators have the responsibility and the privilege to:  dedicate themselves to the vision, mission, objectives and advancement of Reformed University  prepare current and future pastors to go to the world and proclaim the gospel of Jesus Christ to make people accept Jesus Christ as Lord; therefore, the whole world can be saved, healed and set free in Jesus Christ our Savior  hold firmly to the inerrancy of Scripture and to the Reformed Faith as summarized in the Westminster Confession of Faith and Catechisms drawn up by the 1646 Westminster Assembly as well as in the Apostles' Creed  seek an understanding and articulation of how the Word of God directs the search for truth; pursue excellence in the performance of their work; and show concern for those under their care and instruction  promote consciousness of social responsibility and dedication to the advancement of the welfare of the people in God’s community  maintain an adequate balance between effective vocational ministries training and academics as members of an educational institution which solely glorifies God  serve their commitment to meet the educational needs of people, diverse in race and other socioeconomic attributes  integrate a biblical worldview into all aspects of their professional lives  demonstrate Christian living and obedience in personal growth, in the interactions of College life, and in dedication to Christian calling and service;  honor business practice and advertising standards to build credibility and the integrity of the institution  comply with policies and procedures established and practiced by the University.

STUDENTS WITH DISABILITIES AND SPECIAL NEEDS In accordance with Section 504 of the Rehabilitation Act of 1973, Reformed University seeks to give equal opportunity and access to students with disabilities. The Office of Student Affairs coordinates accommodation requests of students with disabilities for the university. A student with a disability who requires special attention or accommodation should contact the Office of Student Affairs as soon as possible to establish his/her disability and make “Reasonable accommodation” requests. Students should submit, in writing, the following information: 1. The nature of disability and/or special requests 2. Any documents establishing the disability or special need 3. A formal request for special accommodation

FAIR BUSINESS PRACTICE AND TRUTH IN ADVERTISING STANDARDS Reformed University honors fair business practices and advertising standards to build credibility and the integrity of the institution. Reformed University therefore pledges  To honor the Federal Trade Commission Act by being truthful and fair in its advertising  To avoid any deceptive elements in the institution’s business practices (accounting, etc.). Reformed University follows the FTC’s deception policy statement (see www.ftc.gov) regarding misleading, misinforming, or otherwise deceptive advertising. This policy applies to all marketing media, whether online, in print, or televised. Reformed University recognizes that advertisement or promotional claims on the Internet must be truthful and substantiated.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."  Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.  Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.  Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):  School officials with legitimate educational interest;  Other schools to which a student is transferring;  Specified officials for audit or evaluation purposes;  Appropriate parties in connection with financial aid to a student;  Organizations conducting certain studies for or on behalf of the school;  Accrediting organizations;  To comply with a judicial order or lawfully issued subpoena;  Appropriate officials in cases of health and safety emergencies; and  State and local authorities, within a juvenile justice system, pursuant to specific State law.

Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.

For additional information, you may call 1-800-USA-LEARN (1-800-872-5327). TDD users may use the Federal Relay Service, or may contact the FCP Office at the following address:

Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C. 20202-8520

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

INTRODUCTION TO REFORMED UNIVERSITY

BACKGROUND and HISTORY The Seminary of Jung Lib Presbyterian General Assembly, Seoul, Korea was established in September of 1984 as a denominational institution and this led to the founding of Reformed Theological University, and then to the establishment in Atlanta, GA, of Reformed University: 1984 - Founding of Jung Lib Presbyterian General Assembly Theological University, Seoul, Korea, which has since graduated approximately 1,700 students and ordaining 1,200 pastors. In South Korea alone, these graduates have founded more than 800 churches and 130 missionaries are currently serving in all nations of the world. 1992 - Reformed Theological University founded in Chicago Illinois, USA and was authorized to operate as an educational seminary. 1998 - RTU became a full-member of Pacific Union Accrediting Association of Christian College & Seminaries, and the seminary's transfer credits have been accepted and acknowledged internationally. 2006 - The institution moved to Georgia, USA, and, was authorized to operate by the State. The institution acquired a 17 acre-lot with 3 structures, and operates the facilities as office space, lecture rooms, chapel, and dormitories. 2009 - Procured a new, 10,000-square-foot facility in Duluth, GA, USA.. The new facility accommodated a main chapel, three lecture halls, offices, fellowship hall, and a library. 2011 - Acquired formal recognition as a religiously-exempt post-secondary educational institution by the Georgia Non-public Post-secondary Education Commission (GNPEC) 2013 - Moved to a new facility at 1724 Atkinson Rd., Lawrenceville, GA 30043 2014 - GNPEC authorized graduate programs in Divinity, Christian Education, Theological Studies, and Intercultural Studies and Ministry, and undergraduate programs in Christian Education, Theological Studies, and Intercultural Studies and Ministry April 2014 - The institution name officially changed to "Reformed University." April 2015 - Reformed University was awarded Candidate Status as a Category III institution by the TRACS Accreditation Commission November 2016 - TRACS Accreditation Commission awarded Category III accreditation. October 2018 - TRACS Accreditation Commission approved a Master of Business Administration Program. April 2019 - TRACS Accreditation Commission approved Distance Education Programs. April & July 2020 - TRACS Accreditation Commission approved three Master of Arts programs in Leadership, Theological Studies, and Intercultural Studies.

EDUCATIONAL PROGRAMS Reformed University currently offers the following postsecondary degree programs, which are approved and authorized by the Georgia Nonpublic Postsecondary Education Commission (GNPEC) and the Transnational Association of Christian Colleges and Schools (TRACS): Undergraduate Degree Programs Bachelor of Arts in Theological Studies (BATS) Bachelor of Arts in Business Administration (BABA) Graduate Degree Programs Master of Divinity (MDiv) Master of Arts in Theological Studies (MATS) Master of Arts in Intercultural Studies (MAICS) Master of Arts in Liberal Studies (MALS)

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

ACCREDITATION Reformed University is a member of the Transnational Association of Christian Colleges and Schools (TRACS), having been awarded Accredited Status as a Category III institution by the TRACS Accreditation Commission on November 1, 2016. This status is effective for a period of up to five years and is subject for renewal in 2021. TRACS is recognized by the United States Department of Education (USDE), the Council for Higher Education Accreditation (CHEA), and the International Network for Quality Assurance Agencies in Higher Education (INQAAHE).

Transnational Association of Christian Colleges and Schools 15935 Forest Road, Forest, Virginia 24551 Phone: (434) 525-9539 Fax: (434) 525-9538 http://www.tracs.org/ [email protected]

CAMPUS LOCATION Reformed University is located in the City of Lawrenceville, a northeastern suburb of Atlanta. The population of the greater Atlanta metropolitan area is more than 5.7 million and continues to grow. The Korean-American population of this area is estimated to be more than 50,000. The majority of Korean-Americans reside around the DeKalb International Corridor of Fulton, DeKalb, and Gwinnett Counties. Reformed University is therefore centrally located to serve the Korean and Korean-American communities, as well as many other international communities and the local population.

Atlanta is an energetic and growing city, with major centers of international immigration, the busiest airport in the world, a vibrant arts scene, and many beautiful parks and landmarks. It is home to the world headquarters of several major Fortune 100 companies, including the Coca- Cola Company, Home Depot, Inc., Delta Airlines, AT&T Mobility, and Newell Rubbermaid, as well as many other major companies and corporations. Atlanta is located close to major areas for recreation, including Lake Lanier, the Chattahoochee-Oconee National Forest, and the beautiful Northeast Georgia Mountains, home to the southern end of the Appalachian Trail and many other hiking trails, camping sites, rivers, and lakes. Many historic sites and points of interest are in and around the city, including Civil War landmarks, the Margaret Mitchell House, Fernbank Natural History Museum, the High Museum of Art, the Georgia Aquarium, CNN Center, and a number of historic churches and landmarks of the US Civil Rights Movement, much of which was centered in the city.

FACILITIES Reformed University’s main administration and teaching facility is located at 1724 Atkinson Rd., Lawrenceville, Georgia. The campus has a 2-story state-of-the-art facility with over 17,000 square feet of space and an additional 3600-square-foot building for extra-curricular activities. The facility sits on more than 8 acres of land and has some 400 parking spaces. It is equipped with a kitchen, a dining area, and storage space.

The facility is conveniently located at Sugarloaf Parkway and I-85. The building itself is highly conducive to academic purposes. It has space for an auditorium, classrooms in different sizes, a library, offices for advisement and testing, faculty and executive administration offices, and an information services desk. There are computer/internet stations available to students in the computer lab, and wireless internet access throughout the campus.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

LIBRARY Reformed University has made every effort to create a viable library for study and research. So far, approximately 28,000 books and reference titles are maintained at the main campus library. These are closely tied to Reformed University curriculum and aim to support the subject areas covered by the University’s academic programs. In order to provide more convenient use and to promote cultural integration in the campus community, a large portion of the references in the Library are in Korean. Reformed University’s collection is particularly strong in biblical studies areas. All books are bar-coded and cataloged.

Library Mission Statement The mission of Reformed University Library is to provide information services and biblical resources to support the scholarly and information needs of the Reformed University community and to share resources with those outside the University by requesting, organizing, and maintaining an excellent collection of print and non-print resources and providing instruction on and assistance with the acquisition of information to library users and by creating an academic atmosphere that fosters life-long learning and intellectual inquiry.

Library Objectives The Library’s objectives are  To collect all materials for classes and research needs  To organize resources for successful and efficient access  To assist users in finding the knowledge and information resources as needed  To teach knowledge and information research skills  To maintain variety of materials to provide scholastic and cultural environment  To promote cultural, scholastic and spiritual enhancement in the community through sharing all materials with the local residents  To establish Inter-Library Loan agreements to assist students’ learning experience  To build community relationships through use of library facilities and community activities.

Virtual Library A research information system is accessible at the official website of the Reformed University Library, and multiple computers are available in the Library. 10 additional computers with Internet access are available for use in the Computer Lab.

Reformed University Library acknowledges the current trend of shifting library collections from traditional print toward on-line accessible library collections for the ease of access and convenience, and to provide the students and researchers greater access to library resources, Reformed University has enhanced its electronic resources which may allow students free web searching, access to electronic sites, and e-book collections. Refer to the Reformed University Library website at https://runiv.edu/library/ for detailed information.

Religious Electronic Resources are supplied by ProQuest, with access to approximately 260 professional scholarly journals, trade journals, magazines, newspapers, and video content. The Library provides access to EBSCOHost’s Religion and Philosophy Collection and their Business Source Elite database to RU’s electronic resources, providing access to an extensive variety of full-text publications, journals, articles, papers, and more. Reformed University entered into an agreement with the National Library of Korea in 2016 to provide access to Korean-language books and research material.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Collection Development The librarian’s primary responsibility is to oversee the acquisition process for multi-lingual books or reference material, particularly and primarily Korean-language titles. The librarian receives recommendations from faculty, staff, students, alumni, and community members. Selection of acquisitions for both print and non-print materials, including audio-visual collections, is shared between the Library and the Faculty Publication Committee. Faculty and staff are encouraged to submit requests for library acquisition for textbooks, reading material, journals, and other materials. Faculty recommendations receive priority status in collection development selection.

Circulation Services The Circulation Desk is located at the entrance of the Library. A staff member is available during all hours of operation to offer directions and instructions regarding the location of library materials and to provide circulation services. A librarian will help to locate required materials and can advise as to the check-out status of a title.

Hours of Operations Monday through Saturday 9am~5pm Sunday Closed

Hours may vary during the summer, between semesters, and on holidays, and are subject to change without notice. Generally, however, any changes in operation hours are published both at the official Library website and public bulletin board around the Library premises.

Circulation Policies Faculty Maximum of 10 items per check-out, Circulation period for 1 month, 2 Renewals of 1 month Students 5 items, 2 weeks, 2 renewals of 2 weeks Staff 10 items, 1 month, 2 renewals of 1 month Community Visitors 5 items, 2 weeks, 2 renewals of 2 weeks

Classification System The books are shelved alphabetically according to the Dewey Decimal Classification system. The following outline shows the broad subject classes. Classification Outline

0 General Works 100 Philosophy 200 Religion 300 Social Science 400 Pure Science 500 Technology 600 Arts 700 Language 800 Literature 900 History

These broad classification groups are then subdivided into more specific categories. For example, Classification Number 200 (Religion) is subdivided into these categories:

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

231 Christian Theology, Doctrinal Theology 232 Christology 233 Bible 234 Devotional Literature, Religious Life 235 Sermon, Missiology, Christian Education, Ministry 236 Ecclesiology 237 Worship, Ritual and Sacrament 238 Denomination and Sect of the Christian Church 239 Judaism

A book has only one classification number, which determines that book’s place on the shelf, even if it has material on several subjects. This number, known as the “call number,” is located on the spine of the book and can be thought of as the book’s “address.” The call number of each book is composed of the classification number, author letter and title letter. The call number for The New Context for Ministry by Lyle E. Schaller, therefore, would be 235.3 S298T:

235.3 (Classification number for Ministry) S298T ("S" is first letter of the author, "T" is the first letter of the title*)

*Note that in the Korean classification system, unlike the Dewey Decimal or Library of Congress classification systems, articles at the beginning of titles (“a,” “an,” and “the”) are considered to be part of the title.

Many books will have the same classification number and will be arranged by author and title within the number.

COMPUTER LAB The Computer Lab is available during normal business/administrative hours on a first-come, first-served basis. Computer assistance is provided by the Computer Lab Assistant upon request. The use of multimedia equipment may be checked out by the Computer Lab Assistant or the Director of Information Technology (subject to availability).

The Student Computing Facility has more than 10 personal computers in an open lab setting for student use. Internet and printing access are provided. The lab is open to students and visitors Monday through Saturday from 10AM until 5PM.

Admission to Computer Lab Reformed University computer lab admits the following:  Currently registered students  Staff and Faculty  Members of the public. A valid account is required to use the facility. Please contact the Library or Reformed University to make arrangements for a Library account.

Network Administration The Reformed University Information Technology Department administers the RU network. These administrators are responsible for protecting the rights of users, setting policies consistent with those rights, and publicizing those policies to their users.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

They have authority to control or refuse access to anyone who violates these policies or threatens the rights of other users, and they will make reasonable efforts to notify users affected by decisions they have made.

General Rules and Conditions It is the policy of Reformed University to maintain access to local, national, and international networks for the purpose of supporting its fundamental activities of instruction, research, and administration. Users of the network are to take the necessary measures to safeguard the operational integrity of the systems and the accessibility to other users. No one shall use any University computer or network facility without proper authorization. No one shall assist in, encourage, or conceal from authorities any unauthorized use, or attempt at unauthorized use, of any of Reformed University's computers or network facilities.

Users must adhere to the following rules and conditions. Failure to do so will result in a warning and/or loss of facility privileges for a period to be determined by the staff of the facility. Users will be held accountable for any damage they cause to the facility and/or its equipment.

Equipment / Facility Use Network users are responsible for:  Using the network in ways that do not interfere with or disrupt the normal operation of the system  Respecting the rights of other users, including their rights as set forth in other University policies for students, faculty, and staff-rights that include but are not limited to privacy, freedom from harassment, and freedom of expression  Knowing and obeying the specific policies established for the systems and networks they access

Under no circumstances shall users give any person access to any system without prior authorization from administrators. All users shall share computing resources in accordance with policies set for the computers involved, giving priority to more important work and cooperating fully with the other users of the same equipment.  Users shall not abuse fellow users, the facility, its staff, nor its equipment  Eating, drinking, and the use of tobacco products are strictly prohibited in the computing areas  No animals, except guide dogs, will be allowed in the facility  Any person disrupting the operation of this facility will be required to leave the facility  Students have priority over faculty/staff use  We are not responsible for any lost or stolen items  The Game Policy (see below) shall be in effect at all times

No member of the Reformed University Community shall convert assets of the institution to personal use. All Reformed University property shall be used, and business shall be conducted, in a manner designed to further the institutional interest rather than the personal interests of individual members of the community. Members of the Reformed University community are prohibited from the unauthorized use or taking of the institution’s equipment, supplies, materials, or services. Prior to engaging in any activity during working hours which would result in remuneration to members of the community or the use of Reformed University’s

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

equipment, supplies, materials, or services for personal or non-work-related purposes, members of the Reformed University Community shall obtain the approval of the appropriate administrative unit of the University. Violations of these policies incur the same types of disciplinary measures as violations of other Reformed University policies or state or federal laws, including criminal prosecution in serious cases.

Game Policy When playing games, all users must abide by the following rules and guidelines:  Games have the lowest priority for facility use. If all machines are in use, and/or if another user needs to use special equipment/software on a PC that is being used for gaming, the gaming user will be required to give up the machine that he or she is currently using.  Game playing will be prohibited at peak usage times, which are decided by lab personnel and/or RU administration  Game players must play with the sound off or use headphones.  Game players may not ask someone on a specially equipped machine to relocate so that they can play a game on that machine.  These shall be no copying or distribution of any type of software that is not public domain. Game players must not disturb other users in the computer facility  No installation of software of any kind, including gaming software, shall be performed without prior approval or RU administration

Printing Printing services are provided for students and faculty for University-related business only. Mass production of club flyers, newsletters, posters, is strictly prohibited. If multiple copies are desired students should go to an appropriate copying facility at their own expense.

Transparencies: Overhead transparency sheets may be used in the facility's Black and White printers, but it is the user's responsibility to provide the packaging to prove that their transparencies are compatible with our printers.

Special Paper: Users may provide their own special paper. Contact a staff member before printing transparencies or on special paper, or before using the color printers or printing color transparencies.

Classroom Use Policy The purpose of the following policy is to establish a basis for scheduling and use of the facilities: 1. Credit courses in Reformed University's Schedule of Classes have first priority. Such use should fall within the times approved by the University Schedule Policy. 2. Scheduling a class for a term does not guarantee computer reservation during Finals Week. Finals should be scheduled separately. Classes that regularly meet in these facilities during the term will receive priority for scheduling during Finals Week. 3. Courses scheduled one term do not automatically carry over to the next term or year. Classes must be rescheduled each term. 4. Other associated departments and/or programs can be scheduled on a first come, first serve basis after the schedule of classes has gone to press. 5. Classes will be scheduled within operational hours of the Student Computing Facilities. Classes outside of this specification will need to be approved by the facility coordinator

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Software Installation Policy Instructors requiring software to be installed in our labs must do the following: 1. Fill out a request form addressing the needs of software 2. Deliver any software installation media or provide website information to download such media. 3. Provide proof of valid user licenses and number of copies. 4. Provide any installation documentation.

The software installation form and corresponding software must be submitted two (2) weeks prior to the time the software is needed. Software delivered with a shorter lead time will be installed on a first-come, first-served basis, with an installation period of up to 2 weeks. Instructors will be notified when their software is installed and ready to test. Software installed on RU computers should be tested at least 48 hours prior to its first class use to make sure it is working according to the class needs. Software installed in our virtual computer lab should be tested at least one (1) week prior to its first class use to make sure it is working according to the class needs. While consultants can assist users with general computer problems and supported software, consultants will not be specifically trained in the usage of installed class software. The only form of support available to students requesting assistance with class software will be the instructor, the software manual(s) and such on-or offline help as may be found by the student or faculty member themselves. Further questions should be directed to the class instructor or department, as applicable. If an instructor wishes to install software which will need frequent updates, data revisions, etc., special arrangements may be made. Please contact the Facility Manager or associated staff.

Policy on Unauthorized Copying of Copyrighted Software The primary responsibility for protection of licensed software rests with the purchaser of that software, whether Reformed University or a faculty member. All users have a personal responsibility to control and protect software packages from misuse. Supervisors should assure that users under their direction have been informed of University policy. Users must personally ensure that no unauthorized copies of licensed software are made. Copies are not to be made for use at home, for sale, for trade, or for gifts to others. Individuals who make unauthorized copies of licensed software, or who allow such copies to be made, will be subject to regulations pertaining to theft or misuse of University property. Absolutely no copying or duplication of copyrighted software will be permitted.

UNAUTHORIZED DISTRIBUTION OF COPYRIGHTED MATERIALS IS A VIOLATION OF FEDERAL LAW AND WILL NOT BE TOLERATED ATREFORMED UNIVERSITY.

Computer Lab Policies  No use of tobacco products or consumption of food or beverage in the computer lab at any time.  No computer software or other copyright data may be copied using computer hardware located at any open-access, Reformed University- sponsored site(s).  All users must complete any printing order at least 15 minutes before lab closing time. Any active jobs on a printer after this time may be purged from the print queue.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 There is no University rule that prohibits viewing any web page anywhere; however, the University's sexual harassment policy prohibits the display of sexually explicit material in such a way as to interfere with the work or academic performance of others, or which creates an intimidating, hostile, or offensive working or academic environment.  User workstations are to be utilized for academic pursuits, completing work assignments, and advancement of his/her computer skills. Considering the demand for access to the computers located in the lab open access sites, any game playing, both locally and on the Internet, will be prohibited at peak usage times.  No one shall give any password for any University computer or network facility to any unauthorized person, nor obtain any other person's password by any unauthorized means whatsoever. No one except the system administrator in charge of a computer is authorized to issue passwords for that computer.  No one shall misrepresent his or her identity or relationship to the University when obtaining or using University computer or network privileges.  No one without specific authorization shall read, alter, or delete any other person's computer files or electronic mail. This rule applies regardless of whether the operating system of the computer permits these acts.  No one shall copy, install, or use any software or data files in violation of applicable copyrights or license agreements, including but not limited to downloading and/or distribution of music, movies, or any other electronic media via the internet. This includes torrenting, P2P sharing, or any other form of unlicensed distribution  No one shall create, install, or knowingly distribute a computer virus, Trojan horse, or other surreptitiously destructive program or personal–information-retrieving tool on any University computer or network facility, regardless of whether any demonstrable harm results.  No one without proper authorization shall modify or reconfigure the software or hardware of any University computer or network facility.  Users shall not place confidential information in computers without protecting it appropriately. The University cannot guarantee the privacy of computer files, electronic mail, or other information stored or transmitted by computer unless special arrangements are made.  Users shall take full responsibility for messages that they transmit through the University computers and network facilities. No one shall use the University's computers to transmit fraudulent, defamatory, harassing, obscene, or threatening messages, or any communications prohibited by law.  Those who publish World Wide Web pages or similar information resources on University computers shall take full responsibility for what they publish; shall respect the acceptable-use conditions for the computer on which the material resides; shall obey all applicable laws; and shall not publish commercial advertisements without prior authorization.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

INSTITUTIONAL REQUIREMENT AND CHAPEL SERVICES Worship is the spiritual center of seminary life, and Reformed University is dedicated to training Christian leaders whose lives reflect the conviction that both individual and corporate prayer is essential in the pursuit of God’s purposes for holy living and fruitful ministry. During each academic term, Reformed University offers noncredit courses of worship service (INS101 through INS112) to provide the university community with opportunities for worship and spiritual enrichment. All students are required to register and attend these worship courses each semester, on a Pass/Fail grading system, and as part of the requirements for completion of a degree program, all students must pass all required Chapel courses to be eligible for graduation.

Reformed University Faithfulness and Spiritual Journey courses (TRU100 and TRU500) are offered as elective courses. Reformed University’s faculty and students participate in these classes to share their spiritual journeys, and their visions of their spiritual life after Reformed University, in a personal way. In these classes, everyone will learn the ethos of Reformed University as well as that of each participant.

The university chaplain, aided by faculty and students, leads chapel services. Students may experience the presence of God while participating in and leading chapel services. Other worship services (Commencement, Easter, and Thanksgiving Day) are also offered.

STUDENT ASSOCIATION (SA) The SA responds to the concerns of the student community, with the understanding that the all university activities consist of three major groups of participants; faculty, administration, and students. The Association coordinates the activities of Reformed University students as the elected student governing body. The whole student body, through due process, as outlined in the student handbook and in SA bylaws, elects officers and members of the Student Association. Its primary functions are to initiate discussion and make decisions concerning student wellbeing and learning environments, coordinate prescheduled and approved student activities throughout the academic year, control sorority club activities and formation, improve the educational environment of the University, and aid students with the various hardships and difficulties that may arise during the pursuit of their academic goals. The Association helps students to be active in serving the community and to participate in University programs, provides information regarding student welfare, and acts as a mediator between University administration and the Reformed University student body.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

ACADEMIC INFORMATION

ADMISSION When all required and necessary information and fees have been received by the Office of Admissions, the application will then be reviewed by the Admissions Committee. The Admissions Committee will review all submitted information and may also request an interview with the candidate for a final acceptance approval. The Admissions Committee will notify the applicant of its decision. An approved student application to Reformed University is valid for one year from the date of approval. All applicants, without exception, must submit the following information and agreements, signed and dated, at the time of application: a. Student Disclosure Agreement b. Statement of Faith c. Ethical Values and Standards d. Philosophy of Education Statement e. Release and Assignment

For Undergraduate Degree Program Applicants a. Application form completed in full for the program for which you seek admission b. Nonrefundable application fee c. A certified copy of high school diploma, GED, or other evidence of completion of secondary education d. Official transcripts, sealed and mailed directly to Reformed University e. Three letters of recommendation; from the minister of the applicant’s home church or another ordained minister, from a former teacher or college professor, and from one other person

For Graduate Degree Program Applicants Applicants should hold a Bachelor’s Degree or equivalent. a. Application form completed in full for the program for which you seek admission b. Nonrefundable application fee c. Official transcripts sealed and mailed directly to Reformed University of all college, university, or seminary records, showing all courses pursued, grades received, and degree(s) earned, indicating a minimum GPA of 2.50 on a 4.0 scale d. Certified copy of Bachelor's Degree or its equivalent from an accredited college or university e. Three letters of recommendation; from the minister of the applicant’s home church or another ordained minister, from a former teacher or college professor, and from one other person f. Personal essay (two-page long) stating why you would like to pursue a seminary education g. Proof of field experience directly related to the field of study of application, if any

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

I-20 Admission - International Students Reformed University has USCIS authorization to issue SEVIS I-20 forms. International students must provide the following information: a. Application form for I-20 international applicants b. Non-refundable I-20 application fee c. Copy of Passport; current visa; I-94 d. Official certificate and/or transcripts with English translation e. TOEFL Score Report (IBT score 60 or equivalent) f. Transfer Clearance Form (for Transfer/In students only) g. International Student Immunization Record form h. International Student Health Insurance Waive form i. Financial Statement with Affidavit of Support ($20,000/$25,000)

Please consult the Appendix to the Reformed University Catalog or speak to the International Student Advisor for complete information on international student admission.

English-language Language Proficiency Requirements Incoming initial-entry students (those who are not currently in the US) to the Bachelor of Arts in Business Administration (BABA) program must possess a Test of English as a Foreign Language Internet-based Test (TOEFL iBT) score of at least 60 in order to enroll at Reformed University. Applicants who do not have the required TOEFL score will be required to take an English- language placement test. Those who do not score high enough on the placement test will be required to attend RU’s English Language Support Program classes before they will be allowed to enroll in regular classes. Reformed University does not currently offer English as a Second Language (ESL) classes. Contact the International Student Advisor with questions regarding TOEFL scores.

Students should note that while some classes at Reformed University are offered in both Korean and English, most classes will be in one language or the other. General education and Business program classes are usually in English only, while upper-level theology and divinity classes are usually in Korean. Please contact the International Student Advisor PRIOR TO APPLYING if you have any questions regarding language use in classes.

SPECIAL ADMISSION

ABILITY TO BENEFIT If you do not have a high school diploma or GED and intend to seek Federal Financial Aid, the Federal Government requires that you demonstrate the ability to benefit from college coursework. First implemented in 1996, this Ability-to-Benefit legislation is the Federal Government's response to an alarming number of students who fail to repay their student loans. An Ability-to-Benefit exam must be taken by students who have a diploma or school credentials from a foreign institution, and who are applying for the Tuition Assistance Program (TAP) for the first time in or after the Spring 2013 semester.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Approved Ability-to-Benefit tests and passing scores Students must achieve minimum scores on one of the approved Ability-to-Benefit (ATB) exams, as follows:  ASSET Program: Basic Skills Tests (Reading, Writing, and Numerical) – Forms B2, C2, D2, and E2. Passing Score: Reading 35, Writing 35, and Numerical 33.  Available from American College Testing (ACT) Placement Assessment Programs, 2201 North Dodge Street, P.O. Box 168, Iowa City, Iowa 52243.  Combined English Language Skills Assessment (CELSA): Forms 1 and 2. Passing Score: CELSA Form 1 90 and CELSA Form 2 90.  Available from Association of Classroom Teacher Testers (ACTT), 1187 Coast Village Road, PMB 378, Montecito, California 93108-2794.  COMPASS Subtests: Pre-algebra/Numerical Skills Placement, Reading Placement, and Writing Placement. Passing Score: Pre-algebra/Numerical 25, Reading 62, and Writing 32. Available from American College Testing (ACT), Placement Assessment Programs, 2201 North Dodge Street, P.O. Box 168, Iowa City, Iowa 52243.  Computerized Placement Tests (CPTs)/Accuplacer (Reading Comprehension, Sentence Skills and Arithmetic). Passing Score: Reading Comprehension 55, Sentence Skills 60, and Arithmetic 34.  Available from The College Board, 45 Columbus Avenue, New York, New York 10023- 6992. Descriptive Tests of Language Skills (DTLS) (Reading Comprehension, Sentence Structure and Conventions of Written English) – Forms M-K-3KDT and M-K-3LDT; and Descriptive Tests of Mathematical Skills (DTMS) (Arithmetic) – Forms M-K-3KDT and M- K-3LT. Passing Score: Reading Comprehension 108, Sentence Structure 9, Conventions of Written English 309, and Arithmetic 506.  Available from The College Board, 45 Columbus Avenue, New York, New York 10023- 6992. Test of Adult Basic Education (TABE): (Reading, Total Mathematics, Language) – Forms 7 and 8, Level A, Complete Battery and Survey Versions. Passing Score: Reading 559, Total Mathematics 562, Language 545. Available from CTB/McGraw-Hill, 20 Ryan Ranch Road, Monterey, California 93940-5703.

NON-DEGREE STUDENTS A non-degree student is one desiring to take only a limited number of courses for credit, without enrolling in an official degree program. Students wishing to use Reformed University course credits to transfer to another institution fall into this category. A non-degree student is coded as a Special Student in the Reformed University computer database. The process for acceptance as a non-degree student is as follows: a. Submit a completed Application, clearly marked with “Special Admission” along with the application fee, to the Admissions Office. b. Submit an official letter, dated within 60 calendar days before the application, from your current institution stating that you are a student in good standing and in which program of study you are enrolled; or a copy of the transcript of the highest degree earned. If you are not currently enrolled in another institution, the most recent postsecondary transcript must be submitted. c. When all required documents are received by Reformed University, the application file will be reviewed. You will be notified by mail of your admissions status. Non-degree students are subject to all current institutional policies, including but not limited to financial, academic, and behavioral requirements.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

For Students with Learning Disabilities The Special Admission process is a means by which Georgia residents, who may not meet the regular admission requirements due to a learning disability but are otherwise qualified, may appeal for special consideration by the Admissions Office at Reformed University, which will evaluate documentation of the learning disability using established guidelines. Applications are reviewed on a case-by-case basis. In order to assist our office in providing Admissions with information concerning a special admissions applicant, please forward the following information to the Admissions Office:  Admission Application Form  Personal Statement letter describing student's interest in attending Reformed University Minimum of two letters of recommendation from school counselors, appropriate school personnel and/or teachers  Transcripts (unofficial copies are acceptable for admission considerations)  A copy of SAT or ACT test results (indicating special administration of the examination, if applicable) or transcripts showing at least 30 transferable units from a college or university  Verification of specific learning disability - acceptable documentation should consist of a psycho-educational report and/or other professional verification. Documentation should be dated within the last 3 years from time of application Recent photograph of the applicant

SPECIAL ADMISSION FOR HIGH SCHOOL STUDENTS (EARLY ADMISSION)  All special (early) admission students must be present to register.  All special (early) admission students must show a valid photo ID card at registration.  All special (early) admission students may register in a maximum of 6.0 units per semester.  All special (early) admission students must submit a Memorandum of Understanding signed by the student and a parent. The Memorandum of Understanding provides supplemental information regarding the admission of minors to the Reformed University. The Memorandum is included in each Special Admission Packet, available at the Reformed University Admissions Office or from the high school.

Admission Instructions for Special Admission (Early Admission)  First-time special (early) admission students must apply for University admission. The application for admission must be submitted and accepted before the student is allowed to register. Students will receive an acceptance email. Students do not need to file a new application each semester.  First-time special (early) admission students must submit a signed Memorandum of Understanding before being allowed to register. (Required of first-time students; not required every semester.)  All special (early) admission students must submit a Recommendation for Special Admission Form signed by the student's school principal or designee, the student, and a parent. (Required for every semester of attendance as a special admission student.)  All special (early) admission students must submit an unofficial copy of the student's most recent school transcript. (Required for every semester of attendance as a special admission student.)

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Reformed University will admit on a full-time basis a limited number of highly qualified applicants after completion of their junior year of high school. To be considered for early admission,  the student must have achieved an exceptional record on a minimum of 15 units in a strong college preparatory program in an accredited high school  the student must have the unqualified recommendation of the principal or headmaster In most cases a personal interview with the admissions officer is required before a decision is made.

All Early Admission applicants must have completed the enrollment steps at least two weeks prior to the official start of the semester, including  Complete Admission Application forms  Complete Special Admission form, signed by student, parent/guardian and high school counselor or administrator. Homeschooled students need to contact your homeschool coordinator or administrator to sign  Take the placement test. All students must take the English and reading assessment and those taking math, engineering, science or business must take the math assessment as well.  A photo ID and University student ID number are required to take the placement test Students must score into college level English and Reading to be considered for special admission  Students must score into college level mathematics to be considered for special admission into science, math, engineering, and select business courses  Make an appointment with a Special Admission administrator. Drop-in appointments are honored if time permits – appointments are recommended  Students must come with a parent or legal guardian when registering for classes  Special Admission students are placed on a registration hold and are unable to add or drop classes independently. The Special Admission administrator will manually register the student into classes Students will not be registered into classes unless all relevant paperwork has the appropriate signatures.

Special Admission (Early Admission) Information and Guidelines For students under 18 years of age who do not have a high school diploma or GED,  The University may limit the number of credit hours in which the student may enroll to no more than six (6) credit hours.  Students under the age of 16 may be limited to course selection based on faculty approval.  Academic divisions will be notified.  Students/parents are responsible for all tuition, fees and books, and must adhere to all payment deadlines, policies and processes.  Special admissions students are held to the same add/drop and refund policy established by the University for other students.  Special admission students are held to all admission and pre-requisite requirements.  Grades will not be mailed out to student’s residence. Students may access their grades through the secured Populi Student Information System (SIS).  Credits earned by students at RU will appear on an official transcript, which is a permanent academic record.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

FERPA – Family Educational Rights and Privacy Act A student’s signature on the special admission form gives permission for the release of any and all student records to their designated parent/legal guardian. Dependent verification and photo ID will be required prior to the release of any student records. Faculty and administration of RU are not legally permitted to discuss student information without the student being present (or having given their permission) and are not legally required to meet with a parent/legal guardian, unless the student has consented on the permission form.

High School Credit  Students interested in transferring their University credit back to their high school for high school credit are responsible for meeting with high school officials to gain approval prior to registering for University courses.  High school/high school district determines whether a University course may be used for a high school credit.

NONTRADITIONAL FRESHMAN ADMISSION STANDARDS Applicants eligible for review in this category are exempted from the SAT/ACT and College Preparatory Curriculum requirements; however, all other admission requirements must be met:  The student must have attended high school or college within the previous five years  The student must have earned fewer than 30 transferable semester hours of credit from an accredited post-secondary educational institution in US  The student must hold a high school diploma from an accredited secondary school (school that is intermediate in level between elementary school and college and that usually offers general, technical, vocational, or college-preparatory curricula) or a GED certificate which satisfies the minimum requirement of the State of Georgia  The TOEFL requirement is waived for those accepted into the freshman program with conditional ESL completion during the course of study  Non-degree admission is available for those have been recognized for his/her devotion and services to public and governmental organizations

AUDIT STUDENTS Persons not seeking a degree from Reformed University yet wishing to gain knowledge from courses taught here may apply for admission as audit students. An audit student is required to file:  Complete application Package  A $50 nonrefundable application fee  Official proof of graduation or official copy of scores on the GED test An auditor will receive grades of "V" and will not receive transferable credits. In order to become a regular student, auditors must meet regular entrance requirements. An audit student may not change to regular student status after beginning a course as an auditor. The “V” audit grade may never be used as a basis for gaining credit in any course.

ADMISSION ON PROBATION Students may be admitted on probation if they do not meet the minimum academic or graduate program admission requirements.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

For probationary admission to undergraduate programs, new freshmen must meet ONE of the following three requirements:  Achieve an ACT composite score of 16 or above OR an SAT Reasoning Test Math and Critical Reading sub-scores total of 760 or above  Earn a cumulative GPA of 2.3 on a 4.0 scale in all high school courses  Rank in the upper 70% of high school graduating class

Upon completion of nine graduate credits or two semesters, whichever comes first, or twelve undergraduate credits or two semesters, whichever comes first, with a grade point average of 3.00 or above, the student will be removed from probation. Students admitted on probation will be dismissed from their programs of study if their cumulative GPA is below 3.00 after completing nine graduate credits or two semesters (whichever comes first), or twelve undergraduate credits or two semesters (whichever comes first).

ACADEMIC POLICIES AND REGULATIONS

Definition of Credit Hours For all Reformed University degree programs and courses bearing academic credit, the "credit hour" is defined as "the amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than: 1. One hour of classroom or direct faculty instruction and a minimum of two hours of out- of-class student work each week for approximately fifteen weeks for one semester hour of credit, or the equivalent amount of work over a different amount of time; or 2. At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution, including laboratory work, internships, practica, and other academic work leading to the award of credit hours.” A credit hour is assumed to be a 50-minute (not 60-minute) period. In courses, a credit hour may be measured by an equivalent amount of work, as demonstrated by student achievement.

Semester System For GNPEC-authorized programs of undergraduate and graduate degrees, Reformed University operates on the semester system. The academic year consists of a fall and a spring semester, and a summer term. Each semester constitutes minimum of 15 weeks of classes, including the final exam week. In accordance with the decision of each school’s faculty, term papers may be submitted in place of exams. Course examinations or assessments are given at least twice a semester (mid-term and finals) in addition to occasional quizzes and term papers. A student whose class attendance is less than two-thirds of all the classes held is not eligible for taking the final exam. Those who have missed any final exams due to circumstances beyond their control are entitled to take make-up exams.

Special Summer & Winter Terms During these special terms, carefully selected and scheduled continuing education courses are offered for community education, in addition to regular courses. Enrollment for either of these terms is limited to six credit hours. Students may enroll in these terms for the purpose of making up lost credits or adjusting Grade Point Averages. Schedules for these terms may vary per term. Students can access special term schedule information at Reformed University’s website and in other published material.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Independent Study A student who has completed at least two semesters of academic work with a current average of at least 3.0 on a 4.0 GPA scale in a BA or MA degree program may apply for independent study in order to pursue topics of special interest. The student is responsible for obtaining the instructor's consent before registering for independent study and must submit an Independent Study form, including the learning contract with the instructor, to the Registrar's Office.

Independent studies may not be substituted for courses regularly taught and may not be used to fulfill requirements. Ordinarily no more than three credit hours may be taken as independent study per semester. International students are not eligible to take any Independent Study during their course of study under USCIS regulations of full-time study.

REGISTRATION PROCEDURE During the semester, all students currently enrolled at Reformed University will be informed by mail, phone, or via Email of the details of registration dates and procedures. RU publishes the annual Academic Calendar in the official Catalog and on the RU website at www.runiv.edu.

To register for courses, students visit the Registrar’s Office and complete and submit the course registration form during the registration period. Students who register after this period will have a late registration fee charged to their accounts. Detailed registration information is provided by the Registrar’s Office and is available on the official website. Students may change course registration (add or drop) during the first 10 calendar days of each academic term. A Course Change (Add/Drop) form must be submitted in person. Course Adds must be accompanied by the instructor’s signature. Course Adds are accepted through the 10th calendar day of the semester. Dropping below full-time may affect your eligibility to receive financial aid, to be eligible for scholarships, or to qualify for on-campus employment. Part-time is considered anything below 12 credit hours registered each semester. Cumulative courses are not included in calculating course load.

Applicants must complete, date, and sign a Tuition Refund Request form to be entitled to any refund. Please check the refund schedule on Reformed University Catalog or official website at www.runiv.edu.

It may be necessary for the University to cancel scheduled courses because of insufficient enrollment. In such cases, students who have registered for those courses will be given the opportunity to change their registration without charge.

WITHDRAWAL POLICY During a semester or session of enrollment, withdrawal is the appropriate action if a student wants/needs to drop all the credits he/she has scheduled. Withdrawal drops all courses in which a student is currently enrolled and cancels enrollment in courses the student scheduled for an upcoming semester or session regardless of the delivery systems.

Note: Once a student has been informed that he/she is suspected of a violation of the academic integrity policy, the student may not withdraw from the course during the adjudication process.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 A student may decide to withdraw for medical, military, or other reasons.  Before the 10th business day of the semester, withdrawal is not necessary. Instead, a cancellation of registration may be processed through course add/drop application. After the 10th day of the semester, if the student has not attended any classes the procedure for administrative course cancellation may be followed.  A student who has scheduled courses but has not completed the registration process by paying tuition is in "scheduled status".  When a student is not registered, he/she cannot withdraw.  Students in "scheduled status" who decide not to attend should contact the Registrar's office to cancel their semester/session registration.

A student who stops attending classes without officially withdrawing may receive grades of "F" in all courses scheduled for that semester or session.

Deadline Withdrawals can be processed until 5:00pm on the last day of classes (before the final exam period begins). If the student is unable to be on campus to process a withdrawal and cannot process the withdrawal using the Student Portal system, he/she should complete a withdrawal form and send it to the appropriate program director to initiate the withdrawal process. If mailing the form, it is advisable to do a phone follow-up to be sure the form was received and processed.

Consultation Because the decision to withdraw has far-reaching ramifications, the student should receive advising from the assigned faculty adviser when considering withdrawal. In addition, the following students MUST consult with the indicated office prior to withdrawing:  Student financial aid recipients must contact the Financial Aid Office, by email or at 770-232-2717, or the student aid representative. Current and future financial aid may be at risk.  International students must contact the International Student Adviser. Immigration status is at risk.  Student-athletes must meet with their academic counselors prior to withdrawing; current and future eligibility for intercollegiate athletic competition will be affected. To determine whether a student is classified as a student-athlete, advisers and students can use the Student Portal, the Academic Background section, which includes an Athletic Participation field that shows the student's status.

Impact on the Student's Record Official withdrawal results in a "W" symbol recorded on the student's transcript for courses in session on the date of withdrawal. No credit is earned. The student's grade-point average is not affected. In cases where a course was completed (e.g., a part-semester course) before a withdrawal was processed, a grade or the appropriate symbol is recorded.

Impact on Future Enrollment at Reformed University Any classes for which the student has registered in future semesters/sessions are canceled when a student withdraws (except in the case of a summer-only withdrawal). If the student plans to resume degree candidacy after withdrawing, he/she should understand the re- enrollment procedure. Re-enrollment will be necessary unless the student withdraws for the summer session only.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Alternatives to Withdrawal The student should consider the following: schedule adjustment and deferred grade. He/she could also consider a leave of absence for the following semester if time off is desired.

Student Action During fall and spring semesters, for processing a withdrawal, students can follow the steps below. To withdraw from a summer session, follow the steps below. 1. Contact an academic adviser to discuss the impact of withdrawal on your future academic plans and the possibility of alternatives to withdrawal. 2. Consult with the appropriate offices. 3. Contact the Office of Business Affairs regarding any outstanding account balances. 4. Print a withdrawal form 5. Submit the completed form to the Registrar’s office by 5:00 p.m. before the last day of classes in the semester from which you are withdrawing. Students who withdraw receive a tuition adjustment in accordance with Reformed University's Refund Policy. Be advised that some fees are non-refundable. The Office of Business Affairs will determine the amount of the refund.

Summer Withdrawal If a student who withdrew from one summer session chooses to enroll in a session offered later in the summer, he/she can register (or re-register) for the session. A student who has completed course work in a single summer session may withdraw from later sessions. Course grades or the appropriate symbols for the courses the student completed in the earlier session are retained.

Disciplinary Withdrawal At the written request of a student, the Director of Student Affairs may approve a disciplinary withdrawal in cases when the student is charged by the University and is (or may be) criminally charged for the same incident. A disciplinary withdrawal will be approved, if appropriate, to delay the University's conduct process until the pending criminal matter has been resolved or until another agreed upon time frame has elapsed. The disciplinary withdrawal may include a specific time limit so that the University's discipline process will not be jeopardized. When a request for a disciplinary withdrawal is approved, the student may not register for or attend classes, reside on campus or use or visit University facilities. A hold will be placed on the student's registration for the period of the disciplinary withdrawal. The student may not re- enroll until the hold is removed.

Medical Withdrawal Students withdrawing for medical reasons do not need any special verification to do so but must use the withdrawal form. Medical withdrawal is not used for the illness of a family member. When processing a medical withdrawal, the student should check the box titled "Medical" on the withdrawal form. In some cases, when there is significant concern about individual or community health, the Director of Safety and Security can require students who have processed a medical withdrawal to obtain medical clearance for re-enrollment.

Military Withdrawal Military withdrawal is available only to students who are actively serving members (Active Duty and Reserve Duty Components) of the U.S. armed services (not a contractor or civilian working for the military) who are unable to meet class requirements (attendance and other participation requirements, including web-based activities) due to orders to relocate. A student enrolled in a

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

semester or session who qualifies for a military withdrawal should contact the Registrar and present a copy of his/her military orders with formal correspondence on unit letterhead signed by the commander requesting military withdrawal from Reformed University due to orders. The formal correspondence must include the unit commander’s contact information and verification of duration and location of the student’s pending assignment.

Students will complete a withdrawal form citing "Military" as the reason. In addition to the offices normally contacted by the Registrar when a withdrawal is processed, the Student Financial Aid Office and the Office of Business Affairs will be notified. If timing does not permit a student to complete a withdrawal form and present his/her military orders to the Registrar's office prior to leaving campus, the student may withdraw by sending a personally signed written request for a military withdrawal to the Registrar's office by mail or fax (770-232- 2750). A copy of his/her military orders and formal correspondence, as described above, must accompany the request.  Students processing a military withdrawal will not be charged tuition and fees for the semester/session for which the withdrawal was processed. Students who reside on campus will only be charged for room and board expenses incurred prior to withdrawal.  Student financial aid and costs for students who process a military withdrawal will automatically be adjusted, as appropriate.  Students processing a military withdrawal are eligible for military re-enrollment.

TRANSFER STUDENTS & CREDITS Students seeking to transfer from another post-secondary educational institution will be considered for admission upon submission of the documentation outlined above, along with an official transcript of completed previous college or seminary work. These files must be submitted on official forms provided in the application via email directly to Reformed University from the institution the student attended. Transfer credit will only be accepted if earned at a post-secondary institution having regional or national accreditation recognized by the U.S. Department of Education. This can be determined through The Council for Higher Education Accreditation website. The student is responsible for requesting an evaluation of external course work and providing official transcripts to Reformed University. The student requesting recognition of transfer credit may be requested to provide an academic catalog or other more detailed materials, such as course syllabi. All course work will be evaluated by the Academic Affairs officials or trained transfer credit evaluator. All prior course work should be submitted no later than the end of registration for the student’s first term of study. External transfer credit will be noted on a student’s transcript but will not be included in the cumulative GPA. If a student receives transfer credit and later enrolls in the same course at Reformed University, the grade earned in the course will be used in the GPA.

Veterans of the U.S. Armed Forces who receive funding through the Veteran’s Administration should be aware of specific regulations regarding transfer credit. An unofficial evaluation may be completed for a potential applicant who desires to have an estimate of the amount of credit that might be awarded as part of his/her decision to enroll. An unofficial transcript may be presented to the appropriate administrator, who will provide a preliminary estimate. The preliminary estimate is neither an award nor a commitment to award credit. Only applicants who have provided all requested materials, including an official transcript, may be awarded credit.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

General Criteria for Evaluating External Transfer Credit  All evaluations are based on the unit’s credit (i.e. quarter or semester hours.) Courses must equal to 3 semester hours to be considered for transfer.  Reformed University’s Registrar's Office assesses the credit transfer value of educational work completed elsewhere. The office bases their decision on course content, and other factors as appropriate. Additional documentation, such as course descriptions and/or syllabi, may be requested.  Courses that are more than 10 years old may not be accepted for transfer; however, the final decision will be based on a variety of factors.  The courses must have been college level. Credits earned in development course work and English-as-a–Second-Language courses may not be transferred.  The transfer credits must be graduate hours and validated by a cumulative GPA of 2.5 or better, and consistent with the program of study to which it would be applied.  The undergraduate course must have been completed with a grade of "C-" or better. A numeric average of 70 percent or better is required for schools not using a traditional grading scale.  The graduate course must have been completed with a grade of "B" or better. A numeric average of 83 percent or better is required for schools not using a traditional grading scale. Credit earned at foreign institutions may be externally evaluated by a foreign credential evaluator approved by the National Association of Credential Evaluation Services or American Association of Collegiate Registrars and Admission Officers (unless the school has a trained foreign credential evaluator). See www.naces.org or www.aacrao.org for a list of approved evaluators.  Provided all course objectives are met, a match of one unit of credit between the Reformed University degree program course and the external course is allowed.  One quarter-hour is equivalent to two-thirds of a semester hour. Quarter hours are converted as follows: Quarter credit hours x 0.67 = Semester credit hours

For having credit considered for transfer from more than one postsecondary educational institution, a statement of good standing must be sent from each institution.

The total amount of transfer credit granted will be determined by the assigned faculty and University regulations. The decision is based on the judgment of those who review and assess the transcripts and the documentation in Reformed University regulations. It is the policy of the University that at least 25% of the credit hours of the Undergraduate program degree requirement must be successfully completed at Reformed University to be eligible for degree, and it is the policy of the University that students must earn the majority of credits toward a graduate program degree at Reformed University in order to be awarded with the academic degree.

Residency Requirement For degree-seeking students, an enrollment residence requirement (or credit hour residency requirement) indicates the number of credits you must complete through Reformed University in order to graduate. Please refer to the Enrollment Residence Requirement for each program in the Reformed University Catalog.

Core Course Requirements The core course requirements cover the knowledge and technical skills required for success in a program’s major subject and, typically, only course credit may be awarded in these areas.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

For this type of credit, the transfer credit evaluator must validate the comparability of the external course work with the specific course. Discipline credit may be awarded for core course requirements when the dean deems it appropriate.

Experiential Learning Adult students bring tremendous assets to the classroom through their personal and professional experiences. Such students’ desire to learn and gain a deeper understanding of the subject matter raises the expectation of the adult learning experience to a higher standard. Reformed University highly recognizes this and understands that learning is a lifelong activity and that many life learning experiences have a value equivalent to college-level learning. The experiential learning portfolio (ELP) is a method whereby learning gained through an individual’s life learning is evaluated for possible college credit toward a Reformed University course. The student assembles and submits a portfolio, which is evaluated by faculty subject-matter experts. Developing an ELP for a course requires considerable effort, as the student must demonstrate that life learning has provided the equivalent of at least 80 percent of the learning objectives for the course. Evaluation of credit earned through ELP is available only to enrolled students.

Transferability of Credits earned at Reformed University Reformed University has no control over whether or not another university will accept its credits as transfer credits. Many do; however, decisions about transfer of credit are made by individual institution. There are many reasons that credits might not transfer. Sometimes there is not an appropriate match in curriculum between two schools. Students should contact the registrar at the university in question to determine whether credits from Reformed University will transfer to that institution.

ACADEMIC ADVISEMENT AND COUNSELING

Introduction Reformed University recognizes academic advising to be a critical component of the educational experience and of spiritual development. Academic advising is designed to provide the necessary tools and information to all students to allow them to take responsibility for developing educational and career plans compatible with their goals; meeting institutional and degree requirements; and preparing for a life of change, challenge and individual fulfillment as active citizens in Christ. The advising system thus requires a responsible student body and strong institutional support to be effective and efficient.

A. Thus, it is the policy of Reformed University: 1. that all students shall be informed of the advising policy and the advising process during their initial introduction to the university and be directed to an appropriate advisor 2. that all enrolled students shall have an assigned advisor 3. that students enrolled and registering for courses, including students on probation or admitted on ability-to-benefit category, must be advised prior to registration; 4. that all students applying for graduation must be advised 5. that all other advising programs shall be assessed and reviewed every fourth year 6. that each faculty advisor may not be assigned to advise more than 10 students at any time 7. that funding and resources shall be adequately maintained by all administrative units to ensure effective and efficient advising at all levels 8. that accurate and strictly confidential student information shall be maintained by the advisor

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

B. The Goals of Academic Advising are 1. to assist and encourage students in making their own decisions in choosing educational and career objectives commensurate with their interests and abilities 2. to assist students with subject study or a career training (pastoral duties, education and missionary work), pastoral interest, divine nature and personal growth 3. to answer questions raised by students and to make them aware of the possible short- and long-range consequences of their choices 4. to provide information regarding the wide range of programs, services and educational opportunities at the University which may be pertinent to the student's educational objectives 5. to provide information regarding policies, procedures, and programs of the University 6. to be an on-going source of dialogue and advice about life and academic goals for students

Faculty Advisement Procedures A. Faculty Advisor Assignment The Office of Academic Affairs coordinates faculty advisor assignment upon receipt of incoming students by the Office of Admissions at least one week prior to Orientation.  Any student not assigned a faculty advisor may be advised by the Program Director of his/her major  Each faculty advisor meets all newly assigned students at Orientation, for introduction to the advising system  The Office of Academic Affairs makes every effort to initially match students with an advisor who is in their area of interest (students can find the name of their advisor in the Student Information System)  The Office of Admissions presents all relevant student information to the assigned faculty advisor prior to Orientation in an advising packet.

B. Changing a Faculty Advisor Students who want to change their advisor may select another Reformed University faculty member who will then notify the Office of Academic Affairs about the change using the "Change of Faculty Advisor Request” form. The Office of Academic Affairs coordinates data entry in the Student Information System with the updated faculty advisor information immediately. The Request form is to be maintained in the student's file permanently.

C. Appointment for Faculty Advisement Reformed University faculty may be assigned to advise students on the following inquiries, among others:  Declaring Majors  Course Registration (during every registration period)  Adding / Dropping Classes (during the first week of each semester)  Counseling for Probation or Ability-to-Benefit Admissions (every semester)  Student Life (any time)  Spiritual Life (any time)  Career Placement (any time)

Faculty assigned to provide student advice may post a 2-week advisement calendar for students to sign in on tile slot. Upon student request for advice, the faculty member reserves the time for the advisement or contact and rearranges the advisement time if the slot is not available.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

D. At Advisement Faculty members fill in and sign the Student Advisement form, which is retained the student advisement packet. Faculty may assist in completing course registration or course add/drop forms.

Responsibilities A. Responsibilities of Faculty Advisors Faculty advisors will 1. provide students with accurate information about University policies, programs, curriculum requirements and changes, and registration procedures 2. help students select courses each semester which are appropriate and/or required 3. introduce students to diverse majors and/or career opportunities 4. acquaint students with the resources and opportunities on campus and encourage participation 5. monitor students' academic performance during the academic year and recommend, if necessary, strategies to improve weaknesses and enhance strengths 6. make proper referrals when necessary (e.g. program directors, administrative offices, counseling center, chaplain) 7. provide weekly office hours specifically for the academic advising of students 8. maintain and access the primary advising files of students provided by the Office of Admissions At a minimum, these files shall contain: a. a copy of the letter admitting the student to the University b. a written record of advising and referral documenting each formal advising session c. copies of each semester grade report d. documentation of clearance of all admission and program requirements (exams, thesis, defense, etc.) e. a graduation progress check sheet for the program

B. Responsibilities of Students: With regard to academic advising, students are expected to 1. make appointments for advising sessions during regularly agreed upon office hours 2. consult with the advisor whenever necessary, and at a minimum, once a semester 3. notify the advisor if it is not possible to keep an appointment 4. be prepared for appointments prior to course registration each semester; have the necessary forms, review the published Schedule of Classes, have ideas of courses and alternates for the next semester 5. clarify their personal values and goals in advance of the session and be prepared to discuss them with their advisor 6. follow through with appropriate actions after an advising session 7. know important dates for each semester, such as last day to change, drop, or add classes; graduation application deadline 8. be familiar with requirements for their major or program, as well as graduation and other requirements, as contained in the appropriate University Catalog and other University publications 9. maintain their own personal academic advising folders and take them to every advising appointment. This folder may include a. Unofficial copies of prior college or university transcripts b. Evaluations of transfer credit c. Semester grade reports

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

d. An individual study plan e. Notes from formal advising sessions 10. evaluate (if they so choose) academic advising programs and individual academic advisors by speaking or writing to the program director, and other supervisors of the respective academic advising units 11. be responsible and accountable for their actions and decisions

C. Responsibilities of Administrative Offices Academic advising is a primary responsibility of the faculty of the University, especially those in departments, schools, and other programs that supervise the distinct courses of study leading to specific degrees, credentials, and certificates. Academic advising should be integrally related to the rest of the educational process. Academic advising administration is responsible for 1. ensuring that advising is available for students when they need or wish it rather than merely when the University requires it 2. making advising opportunities available to students throughout the academic year at regular, reasonable intervals 3. making all relevant information available to students, such as a. University policies, regulations, and procedures b. Support resources available on campus c. A copy of students’ advising responsibilities d. Necessary forms and dates e. Field experience opportunities f. Major and program requirements g. Projected course offerings by the major department h. A standardized template for students’ individual academic plans i. University catalog 4. providing trained advisors, who have appropriate degrees and experiences and are responsible for advising 5. providing the primary advising files of students in their programs to each advisor. At a minimum, these files shall contain a. Unofficial copies of prior college or university transcripts b. Evaluations of transfer credit c. Semester grade reports d. An individual study plan

Overall responsibility for coordination and training for advising rests with the university administration. Administration will 1. make resources available for initial and on-going training of advisors 2. gather and disseminate appropriate academic advising materials to assist schools 3. act as a reference service and respond to questions from schools and departments, as well as from faculty and students 4. be familiar with campus-wide advising problems and formulate and make suggestions for the improvement of the advising program 5. provide academic advising orientation for newly appointed faculty 6. make every reasonable effort to provide students, faculty, and appropriate staff with accurate information in the catalogs, class schedules, and other publications

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

D. Assessment of Academic Advising This assessment will include, but is not limited to, administrative audits of written procedures; formal or informal interviews with staff, faculty, or students; and statistically designed studies based on questionnaires or systematic interviews. The Office of Academic Affairs shall report the results of the advising portion of such reviews to the Board.

TRANSCRIPTS All grades are permanently recorded on the student's academic transcript and become a part of his or her scholastic record. Record sheets of all academic work performed at Reformed University and cumulative academic records from other post-secondary institutions are permanently kept. The cumulative academic record includes personal identification (name, ID number, date of birth, birth- place, institution from which admitted, date of entrance), degree sought and conferred, and the date.

Student academic records are available for inspection by the student involved, but these records are regarded as confidential and are never released to unauthorized persons. All transcript requests will be made by the person to whom the record belongs and are provided only upon written request, in order to protect privacy under the Family Educational Rights and Privacy Act (FERPA). Student academic records are released to other persons or institutions only with the written consent of the student and are made available only to authorized persons designated on the consent form. At the time of graduation, one official transcript will be given to each graduate.

No official document of a student's records will be released until all financial obligations have been resolved. There is also a $10.00 fee for processing a transcript.

ACADEMIC DEGREE COMPLETION TIME LIMITS BATS Six calendar years from date of first enrollment BABA Six calendar years from date of first enrollment MDiv Four calendar years from date of first enrollment MATS Four calendar years from date of first enrollment MAICS Four calendar years from date of first enrollment MALS Four calendar years from date of first enrollment

GRADUATION In order to receive a degree, students must be registered in the academic year they graduate and must apply for graduation. Students must have met all financial obligations to the University at least two weeks prior to graduation. Any student unable to attend commencement must notify the registrar in writing no later than two weeks prior to graduation. Degrees are conferred only once a year. If a student applies for graduation but has not completed the requirements for the specified conferment date, the student must re-apply for the next graduation and pay an additional graduation fee.

Graduation Honors Reformed University confers three levels of academic honors: Summa Cum Laude (GPA 3.95-4.00) Magna Cum Laude (GPA 3.75-3.94) Cum Laude (GPA 3.40-3.74)

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

ACADEMIC ASSESSMENT SYSTEM

Grading and Evaluation Reformed University's grading scale is shown below. Grades are given in letter and equivalent number values. Every student is responsible for knowing and understanding current academic policies and regulations. Ignorance of a policy that appears in the Student Handbook or in the Catalog is not a valid reason for granting an exception to any policy. Letter Numerical GPA Description Grade Grade A 95-100 4.0 Outstanding work; superior and exceptional achievement A- 90-94 3.7 Very good work B+ 87-89 3.3 B 84-86 3.0 Good work; strong achievement; above average B- 81-83 2.7 C+ 78-80 2.3 Fair; acceptable work; essential achievement C 75-77 2.0 Minimal achievement C- 72-74 1.7 Poor level of work D 69-71 1.3 Unacceptable work F* 0.0 Failed to complete the course I** Incomplete work W Withdrawal from a course prior to receiving grade WP Grade is passing at the time of withdrawal WF Grade is failing at the time of withdrawal

* F (FAILURE) – Indicates failure to complete the course, meaning loss of course credit.

** I (INCOMPLETE) – Indicates that part of the course requirements has not been completed. Within FOUR weeks after the end of the semester, students must have made up any uncompleted work and will be assigned a letter grade by the instructor. If all required work is still incomplete after this period, the grade of "I" will automatically become "F."

Good Standing For Reformed University certification or admission purposes, an undergraduate student with a cumulative GPA of 2.0 or above; or a graduate student with a cumulative GPA of 3.0 or above; and who is making satisfactory progress toward the completion of degree requirements within the time limits of the degree program, including approved extensions, is considered to be in good academic standing. For purposes of reports and communications to other institutions, and in the absence of any further qualifications of the term, a student is considered in good standing unless the student has been dismissed, suspended or dropped and not readmitted.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

ATTENDANCE POLICY Academic credit for a course requires regular class attendance. Class attendance means being present in the class for the entire scheduled class meeting. The physical presence is crucial in any class meeting regardless of whether or not the assignments are completed. In the event of absence for any reason, the student is responsible for any information or class content missed. In some cases, additional work may be required to make up for an absence. If not made up, missed work may result in a lower grade or even a failing grade for the course. For any online programs offered by Reformed University, attendance is carefully monitored through many learning management system tools such as automatic log-in checks; daily quiz taking records; VOD time checks; and such other methods as may be specified by the instructors or technicians monitoring the attendance and academic progress of each individual student.

A student attending on-campus and/or online classes is required to attend at least 80% of the class meetings for each course in which he/she is enrolled. For semester-long on-campus or online courses, this means that a maximum of three (3) class periods may be missed, since the Reformed University semester schedule is usually 15 or 16 weeks. Any student who misses more than 20% of class meetings may receive an “F” or be forced to withdraw from the course. Exceptions may be made only in extreme circumstances and then only with the approval of the Director of Academic Affairs.

Absence and tardiness policies include but are not limited to the following: a. Absences should be taken only for important and necessary reasons. b. The student is held responsible for absences due to late registration. Consequently, students are not permitted to enroll for a course after the second full week of classes. c. Instructors must report to the Registrar any student who: 1. habitually comes in tardy or leaves early 2. misses the whole class session three weeks in succession 3. misses more than 20% of classes for a particular course d. Instructors will employ the following institutional rules for determining absences: 1. only tardiness of less than 15 minutes may be counted as a tardy 2. three tardies count as one absence 3. tardiness of more than 15 minutes counts as one hour of absence.

These policies are in place not to constrict students, but to ensure that every student is getting the most out of every course, and to comply with federal regulations regarding attendance at institutions offering Title IV financial aid.

IMPORTANT INFORMATION REGARDING CLASS ATTENDANCE Non-attendance is grounds for withdrawal from class and may result in the student being out- of-status. Students must attend at least 80% of class or they will be administratively withdrawn from class. In the event of an administrative withdrawal from class, the student will receive a refund based on the date of withdrawal. If a student is withdrawn from class after the deadline for registration for that class, the student may not register for that class again until the following semester.

Official Class Attendance Students must be listed on the official class attendance list to be counted as present in a class. If a student is not officially registered for a course, he/she cannot be counted as present in a class,

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

even if he or she is physically present in the class. To register for a course, the student must be cleared through the Office of Business Affairs in regard to his/her student account. Pre- registration on the website is NOT official until payment for the course is made or until a third party paying the fee is approved. If a registration is approved after the actual start of the course, the class sessions the student attended prior to registration finalization will be deemed absences. These absences will be counted in the semester total and will be subject to the current institutional attendance policies.

Full-Time Status “Full-time” for undergraduate programs is considered to be enrollment and attendance in 12 credit hours (four 3-credit hour classes); and, for graduate programs, enrollment and attendance in 9 credit hours (three 3-credit hour classes) per semester.

Lengthy Absences Whenever possible, students are expected to notify their academic advisor if they plan to discontinue enrollment for an extended period. If a student does not register for a period of two semesters, it will be necessary to apply for readmission. In such cases, students must meet the degree requirements in effect at the time they resume course work.

LEAVES OF ABSENCE A student enrolled in a degree program who wants to take a limited time off from course work may maintain degree status and ensure that his/her degree requirements will remain the same by taking an official leave of absence.

PLEASE NOTE: A degree candidate who does not register for consecutive semesters and is not on a leave of absence will be automatically withdrawn from degree status and must apply for re-admission to resume degree status.

Situations in which an official leave of absence is not appropriate and will not be approved:  If a student does not enroll in summer course work (enrollment is optional).  If a student withdraws or is dropped or dismissed (see Readmission).  If a student wishes to interrupt studies during an academic semester (see Withdrawal).

Because Reformed University is based on a semester system, any student on a leave of absence will be considered to have "withdrawn" for Title IV purposes. Therefore, the student’s last date of attendance is the last day of the term that the student completed. Once the student re-enrolls, administrators will create new student information with a “first academic term” date that corresponds to the semester the student began attending again.

Military Leave of Absence Students called to active-duty US military service prior to a semester or session should provide a copy of their military orders to the Registrar's Office to arrange for a military leave of absence. Military leave of absence is available only to students in receipt of US military active-duty orders. Any foreign military service required of a student is not grounds for a leave of absence, and the student should discuss withdrawal proceedings with his or her advisor and RU administration.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Deadline for Requesting a Leave A Leave of Absence form should be filed by the last working day before classes start in the semester/session the leave will begin (see deadlines listed in the Academic Calendar).

Maximum Length of a Leave Leaves of absence are granted for one academic term only. Requests for additional terms must be provided in writing to the Office of Registrar prior to the end of the first academic term on leave. Extensions for one additional term will be granted only upon presentation of exceptional circumstances (i.e., LOA form, letter of explanation and supporting documents officially provided).

Changing a Leave A student is expected to return by the date indicated on the Leave of Absence form. However, a leave can be modified in the following ways: 1. Prior to the start of classes in the semester/session a leave is scheduled to begin, the student may cancel the leave by contacting the office where it was processed. Once a leave begins, it cannot be canceled. 2. If a student is on a leave of less than one year, he/she may submit another Leave of Absence form, requesting an extension. The extension must be approved by the University Registrar.

A student must request readmission to resume degree candidacy if he/she wants to return earlier than the return date indicated on the form, or if he/she does not register for classes in the semester of return

LEAVE POLICIES

Course Work during a Leave A leave of absence applies to all Reformed University credit courses. While on leave, students may schedule course work at other institutions.

Reformed University Student Portal A student's Reformed University Student Portal account is suspended at the beginning of the semester that his/her leave begins. The account (with the same user ID) is automatically reactivated a few weeks prior to the start of the semester in which the student returns, if he/she is scheduled for at least one credit class.

General Deposit The University holds the student's general deposit while the student is on a leave of absence.

Financial Aid A student who is on a leave of absence will be considered by any loan lender to be not enrolled in school and will receive notices regarding repayment of any loans.

Deferred Grade Deadline A leave of absence does not change a deferred grade deadline.

Student Actions 1. Print the Leave of Absence Form. 2. Complete the form and submit it to the Registrar's Office.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Verifying a Leave Students do not receive notification when a leave is approved. Authorized advisors can check the Information System to see if the student's leave of absence has been recorded. The student's first semester on leave and his/her first semester back are noted under the letters LOA (Last date Of Attendance).

PERMANENT ACADEMIC RECORD All grades recorded become a permanent part of the student's academic history. If a student receives a failing grade, that grade will remain on the record. If the failed course is retaken, the new registration and grade will also be recorded on the student's permanent record. However, after a certain period of time, approximately two years, it is understood that both professor and student will have had enough time to adjust their grade concerns, thus the adjusted grade will become permanent and unable to be altered unless it is deemed necessary by RU administration.

ACADEMIC PROBATION A student whose cumulative grade point average falls below the adequate cumulative grade point average at the end of a semester may be placed on academic probation for the subsequent semester. The adequate cumulative grade point average is 2.0 (C) or higher for all bachelor degrees; and 3.0 (B) for graduate degrees. The student will be removed from probation if his/her cumulative grade point average reaches the required minimum average by the end of his/her next semester.

Students accepted on academic probation may not be permitted to take more than 12 credit hours following semester. Students who expect to discontinue their work at Reformed University are expected to notify their academic advisor and the Office of Academic Affairs. The situations below are considered valid reasons for withdrawal or dismissal:  Lengthy illness (physician's verification is required)  Violations of school regulations that demand discipline  Disqualification by failure to meet all the requirements of classes and graduation

DISMISSAL Students whose cumulative grade point average falls below 2.0 may be subject to academic dismissal. Students may be dismissed from the University for academic or other reasons. Reformed University may administer academic dismissal if a student  has been on academic probation and has failed to lift his/her grade point average to the adequate cumulative grade point average of each degree during the following semester  fails to register during the prescribed period  develops an illness requiring extensive hospitalization  commits a violation of school regulations governing discipling and misconduct  commits a felony or crime of a serious nature

WITHDRAWAL FROM SCHOOL Any student desiring to withdraw from Reformed University is required to notify the Registrar's Office and fill out the appropriate withdrawal forms (Course Withdrawal form or F-1 Visa Status Withdrawal Application). Failure to comply with proper withdrawal procedures can mean the denial of future readmission. Reformed University maintains a required minimum of 12 credit hours of academic enrollment each semester.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

NOTE: There may be financial aid and/or academic consequences of withdrawal. You may wish to consult with your instructor, advisor, counselor, or international student advisor prior to withdrawal. Please reference the Refund Policy for complete details.

ACADEMIC MISCONDUCT All Students are advised to refer to the RU Student Handbook for details regarding academic misconduct. Academic misconduct includes, but is not limited to

Plagiarism: A student plagiarizes if student uses the ideas, words or work of another person as their own ideas, words or work. Plagiarism is distinguished from inadequate and/or inappropriate attempts to acknowledge the words, works or ideas of someone else. Plagiarism includes, but is not limited to  Copying unacknowledged passages from textbooks  Reusing in whole or in part the work of another student or persons modified or otherwise  Obtaining materials from the Web and submitting them, modified or otherwise, as one's own work

Cheating: A student is considered to be cheating if he or she does not abide by the conditions set for a particular learning experience, assessment or examination. Cheating includes, but is not limited to  Falsifying data obtained from surveys or similar activities  Copying the answers of another student in an examination or allowing another student to copy answers in an examination  Taking unauthorized materials into an examination  Sitting an examination for another student or having another person sit an examination on behalf of oneself  Removing an examination question paper from an examination room where this is contrary to instructions  Improperly obtaining and using information about an examination before an examination  Making changes to an assignment that has been marked then returning it for re-marking claiming that it was not correctly marked

Collusion: A student colludes when he or she works, without the permission of the instructor, with another person or persons to produce work which is then presented as work completed independently by the student. Collusion includes, but is not limited to  Writing the whole or part of an assignment with another person  Using the notes of another person to prepare an assignment  Using the resource materials of another person that have been annotated or parts of the text highlighted or underlined by another person  Allowing another student, who has to submit an assignment on the same topic, access to one's own assignment under conditions which would give that other student an advantage in submitting his or her assignment

Other acts of academic misconduct occur when a student inhibits or prevents other people's legitimate learning or teaching. Such actions include but are not limited to:

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 Any infringement of the library rules, including specifically  withholding books from the library in such a way as prevents other students having access to the books at the time they may need them  defacing books from the library  stealing books from the library  Any disruption of classes  Any other conduct which unreasonably impairs the rights of other persons to pursue their work, studies or research.

UNIVERSITY CODE OF CONDUCT

STUDENT CONDUCT ADMINISTRATOR The Director of Student Affairs or his/her designee is the student conduct administrator who directs the efforts of students and staff members in matters involving student discipline. The responsibilities of the Director of Student Affairs as a student conduct administrator include: a. Determining the disciplinary charges to be filed pursuant to this Code of Conduct. b. Interviewing, advising, and assisting parties involved in disciplinary proceedings and arranging for a balanced c. Presentation before disciplinary conferences or the Faculty Committee on Academic Standing. d. Maintaining all student disciplinary records. e. Developing procedures for conflict resolution. f. Resolving cases of student misconduct, as specified in this Code.

CLASSROOM STANDARDS

Individual faculty members are primarily responsible for managing the classroom environment. If a student engages in any prohibited or unlawful acts or other behavior that results in disruption of a class, he/she may be directed by the faculty member to leave the class for the remainder of the class period. Longer suspensions from a class, or dismissal on disciplinary grounds, must be preceded by a disciplinary conference or hearing. Professors and instructors will encourage free discussion, inquiry, and expression in the classroom whenever possible. Student grades must be evaluated on academic performance based solely on class assignments and/or examinations, not on opinions expressed or on conduct unrelated to academic criteria, unless this conduct is disruptive to the academic endeavor.

STUDENT RIGHTS AND RESPONSIBILITIES Students enrolled or applying to Reformed University are not only members of the academic community but are also members of a larger society, bearing in mind that Reformed University was established based on an educational philosophy of teaching minority communities in the United States. Students, therefore, retain the rights, guarantees and protections afforded to and the responsibilities held by all citizens in regard to Christian beliefs. A student is not immune to prosecution by local, state, or federal law enforcement agencies, irrespective of whether the University initiates judicial proceedings. As members of the University community, students have a responsibility to know and follow University regulations. Violations of these regulations will result in action by the Office of Student Affairs and the Academic Standing Faculty Committee. Not every situation a student may encounter can be anticipated in a written document or stated in this Code of Conduct or University regulations. Therefore, students are expected to act in a manner that demonstrates integrity, honesty, and respect for others and the campus environment.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Protection of Freedom of Expression Students have the right to freedom of expression; however, that right must be exercised with reason and discretion. Although students may take exception to the information or views presented in any class, they are responsible for learning the content of any course for which they are enrolled.

Protection against improper academic evaluation Students have the right to protection against prejudiced or capricious academic evaluation. However, students are responsible for maintaining the standards of academic performance established for every course work for which they are enrolled. Students who believe they have been improperly evaluated should express their concerns to the instructor. If the student is not satisfied after verbally or in written communication with the instructor, then the student should submit an Academic Record Correction Request form to the Registrar's Office. RU Administration may decide to conduct formal hearings or procedures to hear from the instructor in regard to the evaluation and the student’s class records.

Protection against disclosure Information about a student’s beliefs, views, and political associations learned by faculty, staff, and administrators in the course of their work may not be used in a prejudicial manner against the student. Discretion will be exercised in circumstances where disclosure is necessary for the greater welfare of the student or the University community.

PROSCRIBED CONDUCT The Reformed University Code of Conduct applies to conduct that occurs on University premises and at University-sponsored activities; as well as to off-campus behavior that adversely affects the University Community and/or the pursuit of its objectives. Each member of the community shall be responsible for his/her conduct from the time of application for admission or employment through the actual awarding of a degree or termination of employment, even though such conduct may occur before classes (or employment) begins or after classes (or employment) end, as well as during the academic year and during periods between terms of actual enrollment (or while on leave or vacation), even if his/her conduct is not discovered until after a degree is awarded or employment terminated. The University Code of Conduct shall apply to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending. For student behavior, the Director of Student Affairs or his/her designee shall decide whether or not the University Code of Conduct shall be applied to conduct occurring off- campus on a case-by-case basis.

The following actions are prohibited and constitute a violation of the University Code of Conduct. The Director of Student Affairs oversees all cases involving alleged violations of Conduct.

To determine whether an organization is responsible for a violation of the code of conduct, all circumstances will be considered, including, but not limited to whether a. the misconduct was committed by one or more members of the organization b. officers of the organization had prior knowledge of the misconduct c. organization funds were inappropriately reimbursed d. the misconduct occurred as a result of an organization-sponsored function e. members of the organization intentionally lied about the incident

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Academic Dishonesty Academic Dishonesty means members of the student body or RU faculty knowingly performing, attempting to perform, or assisting another in performing any act described below. Reformed University honors all intellectual property rights, including all copyrights, patents, trademarks, trade secrets and computer software. This policy applies to students as well as to faculty and staff. Any infringements of student, faculty and staff on intellectual properties are subject to punishment by law and by Reformed University Policy.

All Reformed University students are required to respect the intellectual rights of fellow students and faculty members. Activities such as copying or borrowing from works without proper citation are strictly prohibited. All course material, printed information, documents, any visual material, recorded course works, and academic development is strictly protected by Reformed University. Furthermore, the University strongly believes that education and campus life must include on-going, critical, challenging, and constructive communication among students, faculty, and administration, not excluding academy and church, and the sources of knowledge which are used to inform such communication. When sources of information are not acknowledged or shared, the communication loses its power and authority, students lose their voice, and the sources lose their integrity. Therefore, at Reformed University, academically dishonest behavior, particularly plagiarism, is considered a serious threat to good learning and academic standards because it threatens the communication necessary for better educational conditions at Reformed University.

The following is a list of acts academic dishonesty prohibited by Reformed University. The student violator of these items shall be permanently expelled from the University without any possibility of re-entry. Faculty who violate these proscriptions shall face judiciary action, which may result in termination of an employment agreement with the University.

Plagiarism A student or faculty member plagiarizes if student or faculty uses the ideas, words or work of another person as their own ideas, words or work. Plagiarism is to be distinguished from inadequate and/or inappropriate attempts to acknowledge the words, works or ideas of someone else. Plagiarism includes, but is not limited to  copying, unacknowledged, passages from textbooks  reusing in whole or in part the work of another student or persons modified or otherwise obtaining materials from the Web and submitting them, modified or otherwise, as one's own work

Cheating A constituent of the University is considered to have cheated if the he or she does not abide by the conditions set for a particular learning experience, items of assessment and/or examination. Cheating includes, but is not limited to  falsifying data obtained from surveys or similar activities  copying the answers of another student in an examination or allowing another student to copy answers in an examination  taking unauthorized materials into an examination  sitting in examination for another student or having another person at an examination on behalf of oneself  removing an examination question paper from an examination room where this is contrary to instructions 44

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 improperly obtaining and using information about an examination before an examination  making changes to an assignment that has been marked then returning it for re-marking claiming that it was not correctly marked

Collusion A student colludes when student works without the permission of the instructor with another person or persons to produce work which is then presented as work completed independently by the student. Collusion includes, but is not limited to  writing the whole or part of an assignment with another person  using the notes of another person to prepare an assignment  using the resource materials of another person that have been annotated or parts of the text highlighted or underlined by another person  allowing another student, who has to submit an assignment on the same topic, access to one's own assignment under conditions which would give that other student an advantage in submitting his or her assignment

Other Acts of Academic Dishonesty A student commits an act of academic dishonesty when the student inhibits or prevents other people's legitimate learning or teaching. Such actions include but are not limited to  Any infringement of the library rules, including specifically  withholding books from the library in such a way as prevents other students having access to the books at the time they may need them  defacing books from the library  stealing books from the library  Any disruption of classes  Any other conduct which unreasonably impairs the rights of other persons to pursue their work, studies or research

Other Acts of Dishonesty Other prohibited academic misconduct includes, but is not limited to  intentionally furnishing false information to the University and its officials  misusing affiliation with the University to gain access to outside agency services  using false information or University resources to compromise the name of the University  forgery, unauthorized alteration, or unauthorized use of any University document or electronic transmission, or instrument of identification, or academic and nonacademic records, signatures, seals, or stamps thereof  forgery, alteration, or misuse of any University document, record, or instrument of identification  causing, condoning, or encouraging the completion of any University record, document, or form dishonestly  offering or causing to be offered any bribe or favor to a University official in order to influence a decision  tampering with the election of any University recognized student government association at Reformed University  casting or attempting to cast more than one ballot in any election or referendum on campus

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Disorderly Conduct “Disorderly conduct” refers to behavior that is disruptive to normal University operations, such as  disruption or obstruction of teaching, research, administration or other University activities  engaging in conduct that causes or provokes a disturbance that disrupts the academic  pursuits, or infringes upon the rights, privacy, or privileges of another person  physical abuse, verbal abuse, threats, intimidation, harassment, coercion, and/or other conduct that threatens or endangers the health or safety of another person. In recognition and support of the First Amendment of the United States Constitution, freedom of expression and academic freedom shall be considered in investigating and reviewing these types of alleged conduct violations  violation of University policy and procedures regarding sexual harassment, other forms of harassment, and non-discrimination policies. For information regarding these policies and procedures see University Catalog under Policies on Sexual Harassment (more details regarding Reformed university’s Policy on Sexual Harassment are given below)  violation of published University policies, rules, or regulations  failure to comply with directions of University officials or law enforcement officers acting in performance of their duties and/or failure to identify oneself to these persons when requested to do so  participating or assembling any demonstrations exceeding the bounds of free assembly and demonstrations engaging in unlawful acts that cause or imminently threaten injury to person or property, infringes on the rights of other members of the University community leading to or inciting others to disrupt scheduled and/or normal activities within any campus building or area  circulating any advertising or promotion material without advanced approval from proper University officials or in a manner that violates or is contrary to policies of the University, and state or local law

Sexual Harassment Sexual harassment undermines the mission of the University and threatens the careers, educational experience and well-being of students, faculty, staff and visitors to the campus. Therefore, it is the policy and goal of Reformed University that all students, faculty, staff and guests be free from sexual harassment and sexual misconduct. Although founded on and guided by the laws of the United States and of the State of Georgia, the University's policy against sexual harassment and misconduct is not limited by these laws. The policy is an expression of the academic, residential and professional standards of Reformed University community. The University reserves the right to investigate circumstances that may involve harassment in situations where no complaint, formal or informal, has been filed or witnessed by a third party.

This policy applies to all faculty, staff, students, and any affiliated personnel or organizations. All Reformed University constituents are expected to abide by this policy, on and/or off campus, when engaged in activities sponsored by the University or which otherwise relate to the University or its business. This policy also applies to the activities of recognized student organizations. Those who contract to use University facility, conduct business on campus or visit the University are expected to adhere to the principles established by this policy.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Sexual harassment includes unwelcome sexual advances; requests for sexual favors and other verbal or physical conduct of a sexual nature when submission to such conduct is explicitly or implicitly made a term or conduct of an individual’s employment or academic status, or when submission to or rejection of such conduct is the basis for an employment or academic decision affecting an individual, or when such conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance, or creating an intimidating, hostile, or offensive working or learning environment. Examples of sexual harassment include, but are not limited to, sexual innuendo, suggestive comments, insults, threats, jokes about gender, specific traits or sexual propositions, suggestive or insulting noises, leering, whistling or obscene gestures, and touching, pinching, brushing the body, coercing sexual intercourse or assault.

It is vital for any University constituent to understand that the offender or the victim of harassment can be anyone including a co-worker, a teacher, a student, a friend, a stranger, a family member, a male or a female. And Men as well as women can be victims of sexual harassment, and the harasser and the victim can be of same gender. For more information or concerns regarding this issue, contact the Office of Safety and Security.

What is Sexual Harassment? The US Equal Employment Opportunity Commission (EEOC) produced a definition or sexual harassment in 1980:

Unwelcome sexual advances, request for sexual favors, or other verbal or physical conduct of a sexual nature when: 1. Submission to such conduct was made either explicitly or implicitly a term or condition of an individual’s employment 2. Submission to or rejection of such conduct by an individual was used as the basis for employment decisions affecting such individual, or 3. Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment.

Both Type 1 and Type 2 are called known as quid pro quo harassment. They are essentially “sexual bribery” or promising of benefits, and “sexual coercion.” Type 3 is by far the most common form in the workplace. This form is less clear cut and is more subjective. A workplace harassment complainant must file with the EEOC and receive a “right to sue” clearance, before they can file a lawsuit against a company in federal court. Approximately 15,000 sexual harassment cases are brought to the EEOC each year.

Sexual harassment can occur in many circumstances. The harasser can be anyone, including but not limited to a supervisor, a client, a co-worker, an instructor or professor, a student, a friend, or a stranger. The victim does not have to be the person directly targeted but can be anyone who finds the behavior offensive and is affected by it. The victim can be male or female. Also, the harasser can be male or female. The harasser can be opposite or same sex. The harasser may be completely unaware that his or her behavior is offensive or constitutes sexual harassment or may be completely unaware that his or her actions could be unlawful.

Types of Harassers  The Power-Player: Legally termed quid pro quo harassment. Please refer to the above explanation. 47

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 The Mother/Father Figure (aka the Counselor-Helper): This harasser will try to create a mentor-like relationship with the victims while hiding their sexual intentions with pretenses towards personal, professional, or academic attention.  One-of-the-Gang: Often motivated by competition or fun, one-of-the-gang harassment occurs when groups of men or women embarrass others with lewd comments, physical evaluations, or other unwanted sexual attention. Offenders may act individually in order to impress the others, or groups may gang up on a particular person.  The Serial Harasser: This person carefully builds up a good reputation among others and plans their approach carefully. He or she strikes in private, so that it is their word against that of the victim.  The Groper: Whenever the opportunity comes, harasser’s eye and hands begin to wander. They like to insist on kisses or hugs and sometimes involving grabbing the woman’s breasts or buttocks.  The Opportunist: They use physical settings and circumstances to mask premeditated or intentional sexual behavior towards a victim.  The Bully: Sexual harassment is used to punish the victim for some transgression, such as rejection of the harasser’s interest or advances, or masking the harasser feel insecure about themselves or their abilities. The Bully considers such sexual harassment as putting the victim in his or her “proper place.”  The Confidante: They approach the subordinate as an equal or a friend, sharing their own life experiences and difficulties, sharing or inventing stories to win admiration and sympathy, and inviting the subordinate to share theirs so as to make them feel valued and trusted. Soon, the relationship moves into an intimate domain from which the subordinate finds it difficult to escape.  The Situational Harasser: Harassing behavior begins when the perpetrator endures traumatic events or begins to experience very stressful life situations. The harassment will usually stop if the situation changes or the pressures are removed.  The Pest: A harasser who persists in hounding a victim for attention and dates even after persistent rejections. This behavior is often simply misguided, with no malicious intent, but is still a form of harassment.  The Great Gallant: Verbal harassments involve excessive compliments and personal comments that focus on appearance and gender and are out of place or embarrassing to the recipient.  The Intellectual Seducer: This harasser will try to use their knowledge and skills as an avenue to gain access to a student, or information about a student, for sexual purposes. They may require students participate in exercises or “studies” that reveal information about their sexual experiences, preferences, and habits.  The Incompetent: Socially inept, they may display a sense of entitlement, believing their target should feel flattered by their attentions.  Stalking: This can also be a method of sexual harassment.  Sexualized environments (aka environmental harassment): Environments where obscenities, sexual joking, sexually explicit graffiti, viewing Internet pornography, sexually degrading posters and objects, etc., are common. None of these behaviors or objects need necessarily be directed at anyone in particular.  Rituals and initiations: This form of harassment happens in group settings as part of rituals or ceremonies, such as when members engage newcomers in abusive or sexually explicit rites as part of hazing or initiation.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Common effects on victims  Decreased work or school performance; increased absenteeism  Having to drop courses, change academic plans, or leave school  Loss of job or career, loss of income  Having personal life offered up for public scrutiny  Being objectified and humiliated by scrutiny and gossip  Becoming publicly sexualized  Defamation of character and reputation  Loss of trust in environments similar to where the harassment occurred  Extreme stress upon relationships with significant others  Loss of References/recommendation

Common effects on institutions and organizations  Decreased job satisfaction among employees  Decreased productivity and increased team conflict  Decreased in success at meeting financial goals  Loss of staff and expertise from resignations to avoid harassment or resignations/firings of alleged harassers; loss of students who leave school to avoid harassment  Decreased productivity and/or increased absenteeism by staff or students experiencing harassment  Increased in health care costs and sick pay costs  The knowledge that harassment is permitted can undermine ethical standards and discipline in the organization in general, as staff and/or students lose respect for, and trust in, their seniors who indulge in, or turn a blind eye to, sexual harassment  Organization’s image can suffer legal costs

Responsibilities Members of the University community are responsible for understanding the University's policy prohibiting sexual harassment and misconduct. Students who do not understand the policy should contact the Office of Student Affairs. Faculty and staff who do not understand the policy should contact their department chair or supervisor. Department chairs or supervisors who may need assistance in understanding, interpreting or applying the policy should contact the University Department of Safety and Security for further instruction and information. Once a member of the faculty or staff learns of a sexual harassment or sexual misconduct complaint, written or unwritten, that faculty or staff member is required to notify the Director of Human Resources so that a record of such complaint can be kept for the purpose of recognizing patterns of harassment.

Supervisors have a special responsibility for monitoring adherence to this policy. Supervisors are expected to model good behavior and to act promptly to correct any harassing behavior and to ensure that there is no reprisal. Reformed University will provide members of the school community with an environment free of prohibited harassment which has the purpose or effect of creating an intimidating, hostile, or offensive working or learning environment, unreasonably interfering with an individual’s work or academic performance or otherwise adversely affecting an individual’s employment or academic opportunities. Such harassing treatment is unacceptable and contrary to our policy and the basic commitment to treat one another fairly with dignity and mutual respect.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

If it is determined after an investigation that a member of the University has engaged in prohibited harassment or retaliation in violation of this policy, he/she, regardless of status at Reformed University, will be subject to the appropriate disciplinary action up to and including dismissal or permanent termination of status.

Sanctions Appropriate sanctions will be imposed upon anyone who violates this policy. Sexual harassment may be considered adequate cause for dismissal of a student or termination of employment, including termination of a tenured faculty appointment. The University will not permit intimidation, threats, coercion or other retaliation against persons who complain or express concerns about sexual harassment. Appropriate sanctions will be imposed on anyone engaged in such activity.

Confidentiality The University treats inquiries and complaints about sexual harassment or misconduct with the utmost discretion. Although the University can offer no legally binding assurance of confidentiality to any party or witness who participates in any proceeding under this policy, it is committed to informing only those who need to be involved with a complaint. If a person wishes to ensure that a discussion about sexual harassment remains confidential and that no action is taken, it is essential that the person making the inquiry not disclose information sufficient to identify the accused. This is necessary because the University may be legally obligated to investigate, even without the inquirer’s consent, once it is informed that harassment may be occurring. University counselors or campus pastors will maintain the privilege of confidentiality of their clients to the extent that the law permits.

Resolution Procedures Reformed University is committed to maintaining confidentiality in any case that involves allegations of sexual harassment and will exert all necessary resources and efforts to protect the privacy of all parties involved to the extent that is possible. Reformed University maintains a strong policy against sexual harassment toward or by any members of faculty, administration or students. When incidents occur or are witnessed, the matter should be reported to the Department of Safety and Security immediately, and a formal report shall be drafted and reported by the Security Officials to the Director of Student Affairs, who shall decide on subsequent proceedings. Reformed University operates a specially organized Faculty Academic and Judicial Faculty Committee wherein assigned faculty leaders decide the University’s policies and decisions against the accused and the victim of the case.

1. Complaints Any member of the University who believes that he/she has been a subject of sexual or any other forms of harassment or retaliation should report the matter as soon as possible to the President, Director of Academic Affairs, Director of Student Affairs, Human Resources Director, or any member of Academic and Judicial Faculty Committee. The report may be made orally or in writing. The complaint should be made as promptly as possible after the alleged incident takes place.

2. Resolution The University officials who receive the complaint will hear the particulars of the situation, provide any immediate care that is necessary, and explain the options available. These university officials will report the matter to the Chair of Academic and Judicial Faculty Committee.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

In a case where the alleged victim wishes to confront the alleged offender directly in order to seek resolution, then members of Academic and Judicial Faculty Committee shall oversee the general course of communication between the parties, to seek an informal resolution that is acceptable to both parties. If the complainant wishes to proceed with a formal investigation after initial communication with the alleged offender to attempt reaching an informal resolution, a written complaint should be submitted to the Chair of Academic and Judicial Faculty Committee. The committee will then conduct a formal investigation such as is considered appropriate by the members, including interviewing the complainant, the alleged offender, and any other witnesses of the incident to determine the facts of the case. The proceedings will be kept confidential and the record will be kept along with findings and recommendations to be reported to the University President. The President will review the case and make a final decision, taking into account the recommendations of the committee. The president will inform the complainant and the alleged offender of the outcomes of the investigation.

Weapons Possession of firearms, explosives, other weapons, or dangerous chemicals on University property is not permitted at any time.

General Safety Reformed University takes student, faculty and staff safety very seriously. There will be no drugs, alcohol, weapons, sexual activity, violent activity or any illegal activity allowed on campus. There will be no exceptions, excluding prescription medicines. Illegitimate possession of harmful material on campus shall result in termination of student status (i.e., expulsion) without hesitation, and Reformed University may formally take legal action against the violator and/or report the violator to federal authorities.

The University takes the “3R” measures recommended by the US Department of Education to deal with emergency situations: Readiness, Response and Recovery. We try to prevent all unsafe situations by asking all members of Reformed University to use their common sense. Reformed University is currently implementing measures to contact students in case of emergency; the Department of Campus Security shall transmit electronic messages (SMS) to students’ mobile phones and email accounts in the event of a campus emergency.

Alcohol and Drugs Misconduct Georgia law prohibits possession or consumption of alcoholic beverages by those under the legal drinking age and prohibits making alcoholic beverages available to persons under the legal drinking age. Reformed University supports a program of alcohol education and expects those who choose to use alcohol to do so responsibly. All students and members of the University under the age of 21 are prohibited from possession and consumption of alcohol. All students are prohibited from the use and possession of drugs, except as permitted by law (such as prescription medications). Any use, possession, distribution, or sale of alcoholic beverages, narcotics, or other controlled substances within the University premises is strictly prohibited.

Theft, Damage and Disregard for Property No University member shall take, attempt to take, or keep in his/her possession items of University property; items or services rented, leased or placed on the campus at the request of the institution; items belonging to students, faculty, staff, guests of the University or student organizations; or items belonging to individuals or businesses off campus without proper authorization.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Other forms of theft include, but are not limited to,  Malicious or unwarranted damage or destruction of items of University property; items rented, leased, or placed on the campus at the request of the institution; items belonging to students, faculty, staff, guests of the University or student organizations; or items belonging to individuals or businesses off campus  Selling or attempting to sell a textbook, unless the seller is the owner of the textbook or has the permission of the owner to do so  Taking, attempting to take, or keeping items belonging to the library or items placed in the library for display.

Unauthorized Entry/Use of University Property, Facilities, and Keys The following activities regarding Reformed university property are prohibited:  Unauthorized entry or attempted entry into any building, office, or other University facility  Making or attempting to make unauthorized use of University facilities  Unauthorized possession, use, or duplication of University keys or other methods of controlled access (i.e. cards, codes)

Gambling Reformed University prohibits conducting, organizing, or participating in any activity involving games of chance or gambling except as permitted by law and University policy.

Hazing Reformed University does not permit or condone hazing in any form. “Hazing” is defined as any intentional, negligent or reckless action, activity or situation that causes another pain, embarrassment, ridicule or harassment, regardless of the individual’s willingness to participate. Such actions and situations include, but are not limited to, the following:  Forcing or requiring the drinking of alcohol or any other substance  Forcing or requiring the consumption of food or any other substance  Calisthenics (push-ups, sit-ups, jogging, runs, etc.)  Line-ups  Theft of any property  Causing fewer than six (6) continuous hours of sleep per night  Conducting activities that do not allow adequate time for study  Forcing or requiring nudity at any time  Performing acts of unwanted personal servitude for members  Forcing or requiring the violation of University policies, federal, state or local law

Shared Responsibility for Violations Members of the RU community may be held accountable for violations of policy if they are found to be acting in concert to violate University conduct regulations; knowingly condoning, encouraging, or requiring behavior that violates University conduct regulations; or allowing, condoning, permitting or providing the opportunity for a guest to violate University conduct regulations.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Non-Compliance with Official Direction Failure to comply with reasonable directions of University officials acting in performance of their duties is prohibited.

Animals on Campus

Bringing an animal (including, but not limited to, cats, dogs, and snakes) into any University building, with the exception of guide animals, animals used for authorized laboratory purposes, or animals for which expressed permission has been granted, is strictly prohibited.

Dogs and other animals are not permitted in University buildings, with the exception of police dogs, service animals in training, service animals used by individuals with disabilities, animals for which permission has been granted by a senior supervisor as identified below, or animals used in research or demonstration as part of a University program. Owners of service animals in training must obtain permission from the Office of Student Affairs prior to entering University buildings.

Any faculty or staff member who wishes to bring an animal (other than a police dog or service animal) onto campus or into a University building is subject to the following responsibilities and restrictions: 1. Permission must be received from that faculty or staff person's supervisor (department director, director of administrative division) allowing the faculty or staff person to bring the animal into a building 2. Evidence must be available that, in the case of an adult dog, the dog has received obedience training 3. Once an animal has been brought into a building by a faculty or staff person the animal must be taken directly to that faculty or staff person's office 4. The animal may not be brought into a classroom unless the animal is part of a teaching or research project sanctioned by the University 5. Dogs must be kept on a leash in all areas of the University except during approved events for which it is necessary that the animal is not restrained by a leash, training classes, or when the dog is contained in a faculty or staff office 6. All other animals while on University property must be restrained on a leash or other appropriate restraining device, and the leash or device must be under the control of a competent person at all times 7. A valid dog license must be worn at all times by any dog on University property 8. Fecal matter deposited by animals on University property must be removed immediately by the owner of the animal depositing such. Any damage, staining, discoloration, odor, or other result of the animal's waste deposit will be repaired or resolved to bring affected areas back to University standards. The owner of the animal is responsible for all costs necessary to effect repairs.

Disruption of the University educational process, administrative process, or other University function by any animal will require that the animal be removed from University property immediately by the owner or handler. The owner of any animal found in any University facility where animals are not allowed will be requested to remove the animal immediately. Failure to comply with this request will result in the animal being impounded.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Any animal causing a nuisance will be subject to impoundment and the owner may be cited. Owners of impounded animals will be held responsible for payments of any impound and/or license fees required securing the release of their animals. Owners of animals on University property shall be liable for the expense of all damages caused by the animal(s).

No animal shall be maintained overnight in any University building. Unattended animals found secured or restrained outside a University building will be removed by Gwinnett County Animal Control. The presence of any animal in any motor vehicle without proper food, water, ventilation, or subjected to extreme temperatures that could affect its health or safety will be reported to local authority.

Sighting of injured or potentially dangerous wild animals (e.g., opossums, skunks, coyotes) on University property should be reported to the University Safety and Security Department. Wild animals threatening other animals or humans should be reported to the University Safety and Security Department or local police immediately. For removal of carcasses found on University property, contact the University Safety and Security Department during business hours. Horses shall not be ridden on any campus property that is developed or landscaped.

Underage visitors on Campus Unless permitted by the President in advance and his/her written consent, at any circumstances, members of University Community shall not be allowed to bring underage children or siblings onto University Premises. When injuries or any other bodily damages occur to such underage persons on University premises, either intentionally or unintentionally, the University shall not be liable or responsible for the damage.

Automobiles on Campus

These regulations address parking polices at Reformed University. All parking rules are enforced 365 days a year. Any questions should be referred to the Office of Safety and Security at 770-232-2717.  All constituencies are required to check regularly for important parking notices.  All vehicles while on University property must be properly registered and insured. Vehicles must have license plates affixed to them from their appropriate states.  All vehicles are subject to towing, at the owner’s expense, if in violation.  Reformed University does not charge any fees for parking; however, visitors and guests will not be allowed to park on campus if they have not registered at the Office of Student Affairs.  Students, Faculty and Staff must display a valid, state-issued handicapped parking permit or license plate to park in any handicapped space in any lot. If a handicapped space is not available, parking is allowed in any non-reserved space as long as the handicapped plates are visible, or the state issued hangtag, permit, or license is displayed.

Reformed University is not responsible for any damage or personal property in the campus parking lot; therefore, it is strongly encouraged that all students lock their vehicles, park in highly illuminated spaces, and not store valuables in the vehicle while vacant.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

POLITICAL ACTIVITIES Reformed University provides a forum for the exchange of information for its students, faculty and staff through a variety of classroom and field experience, conferences, exhibits, and cultural and community events, in order to encourage open discussion, critical thinking opportunities, and responsible citizenship. Reformed University encourages all students, faculty, staff, and students to exercise their rights and duties as citizens to participate as individuals in the electoral process. Nothing in this policy is intended to limit the rights of faculty, staff or students to express personal opinions or engage in political activities in their individual capacities and as private citizens. However, University administrators, faculty and staff are not authorized in their official capacity to make public or media statements in support of or in opposition to political campaign or public candidate for office. When making such statements in their capacity as private citizens, such persons must clearly indicate that they are not representing the college or speaking for the college.

As a non-profit, private institution of higher education whose activities are regulated in part by Section 501(c)3 of the Internal Revenue Code, Reformed University is prohibited from participating or intervening in any political campaign of a candidate for public office. Federal and state laws clearly distinguish between the political activities of individuals and those of tax-exempt institutions such as Reformed University. Tax-exempt institutions are prohibited from engaging in "substantial efforts to influence legislation" and from participating or intervening in any "political campaign on behalf of or in opposition to any candidate for public office." For these reasons, political activities on campus must be conducted in a neutral and nonpartisan manner, and only in furtherance of Reformed University’s legitimate exempt function as an institution of higher education.

General Policy Regarding Political Activity on Campus Political activity on campus must essentially support an educational purpose and not be used primarily as a call to action for a particular candidate. A single instance of a particular activity that is inconsequential in nature may not amount to a violation of the Internal Revenue Code. However, if activities in combination appear to support one candidate or suggest measurable institutional involvement in a campaign, then a violation of the tax code is likely to be found.

Guidelines for Political Activities on Campus Presentations Students, faculty and staff are free to express their individual and collective political views, provided they understand and make clear they are not speaking for, or in the name of, Reformed University. Endorsement of a particular candidate by an officially constituted campus group is not permissible. The University name and/or insignia may not appear on stationery or any other material used to or intended to promote a particular candidate.

Candidates and Campaigning An appearance by a candidate for public office on campus must be for an educational or informational talk to the university community and must be sponsored by an officially constituted campus organization. Appearances must be coordinated with the Office of Public Relations of Reformed University, under final authority from the Office of President, to ensure that opportunities to appear on campus are extended to all viable candidates running for a particular office. The event should not be conducted as a campaign rally, and the moderator should make it clear that Reformed University does not support or oppose the candidate.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Candidate campaigning and fundraising, including the transmission of campaign materials over the Internet, is not allowed anywhere on university property without university permission. Posters and leaflets must be in accord with the Reformed University policy for posting notices on campus.

Use of University Facilities and Resources No campus political activities, including services and materials, may be paid for with university funds. The use of facilities and resources is subject to university scheduling policy. Campus organizations may use campus communications to announce political forums and discussions sponsored by officially constituted campus groups as long as the focus is on educational opportunities rather than recruitment of campaign workers. However, campus communications, including Reformed University’s campus mail system, phone system, or its computer network, should not be used to further the campaign of any one candidate. In general, university facilities and resources must not be used primarily as a call to action for a particular candidate.

Fundraising Funds or contributions for political candidates or campaigns may not under any circumstances be solicited in the name of Reformed University or on campus, and university resources may not be used in soliciting such funds. If Reformed University students, faculty, or staff make political contributions, they must do so as individuals and not on behalf of Reformed University.

Posting Flyers Posters, signs, notices, and flyers may be posted on designated sites on campus. All materials must bear the official Reformed University stamp before being posted for a specific event or program.

Political Events sponsored by a department or unit of the University: 1. Approval: A political event may be sponsored by a department or unit of the University after approval of the Director of Public Relations and President and must be in the format of a forum or debate. 2. Publicity: The University may publicize the event in accordance with its existing policies, provided that promotional material for the event must not imply or state that the institution or sponsoring unit or department endorses a political candidate, political organization position of a political candidate or political organization. 3. Costs, Expenses, Fees and Honoraria. Facilities rental charges will be waived, but any service costs related to the event (security, custodial, parking assistance, IT, etc.) must be paid by the institutional sponsor. No compensation, honorarium, or expenses may be paid to any political organization or political candidate; no admission fee may be charged, and no political fundraising activities may be conducted.

Political events may be sponsored by a recognized student, faculty or staff group or organization: 1. Approval: The sponsorship must be approved by the President or his designee. Campus facilities will be made available for events in accordance with the Facilities Usage Policies and any associated guidelines or policies. Receptions must include all candidates that are invited to participate in the political event.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

2. Publicity: The University may publicize the event in accordance with its existing policies, provided that promotional material for the event must not imply or state that the institution or sponsoring unit or department endorses a political candidate, political organization position of a political candidate or political organization.; the sponsoring organization may limit the extent of media coverage of the event, subject to the college’s right to publicize the event in any manner it deems appropriate. 3. Disclaimer: At the beginning of each political event, after the event is fully convened, the political candidate or a representative of the political candidate, the political organization or the sponsoring group or organization must deliver the following oral disclaimer: “This event is sponsored by (name of organization). The use of Reformed University facilities for this event does not constitute an endorsement by the institution. Reformed University does not endorse this candidate or organization or any candidate or organization in connection with this or any other political campaign or election.” 4. Costs, Expenses, Fees and Honoraria: Facilities rental charges and service costs will be charged in accordance with Reformed University policy for recognized college organizations. No political fundraising activities may be conducted.

Political Appointments or Elective Office Administrators, faculty and staff may accept political appointments, however, it is inappropriate for University employees to manage or enter political campaigns while on duty to perform services for the institution or to hold elective political office at the state or federal level while employed by the University.

Use of Institutional Resources Reformed University employees and students are prohibited from using University resources (funds, vehicles, copier, fax, supplies, services, mailing labels, etc.) for political campaign purposes, except as permitted by this policy. University logos, letterhead, insignia or seals should not be used in such correspondence and the employee’s title, if used, must be for information only.

Guidelines for Political Debates or Forums on Campus 1. All legally qualified candidates for office must be invited to participate and a record is made of the invitations and responses; 2. An announcement is made at the event, prior to its start, of the names of all candidates invited and whether declined or in attendance; 3. The event moderator, whether a Reformed University employee or not, shall remain neutral in opinion toward all candidates and topics at all times and will ask a broad range of questions within the candidate’s expected job responsibilities; 4. All candidates will be given equal opportunity to answer questions; and 5. No campaign literature or fundraising is allowed at the event.

The Reformed University Facilities Coordinator will inform users of the above requirements and document the user’s compliance.

LOCAL, STATE, and FEDERAL LAWS AND ORDINANCES Violation of a local, state, or federal law or ordinance violates this Code and is subject to proceedings under this Code which may go forward against the accused who has been subjected

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

to criminal prosecution only if the University determines that its interest is clearly distinct from that of the community outside of the University. Ordinarily the University will not impose sanctions if public prosecution is anticipated or until law enforcement officials have disposed of the case.

ACCEPTANCE OF GIFTS It is the University’s desire to at all times preserve and protect its reputation and to avoid the appearance of impropriety through implementation of the following standards:

Gifts from Students Members of the University Community are prohibited from soliciting tips, personal gratuities, or gifts from students and from accepting monetary tips or gratuities. If a student or another individual wishes to present a monetary gift, he/she should be referred to the Office of Finance regardless of purpose or the value of gratuities.

Gifts Influencing Decision-making Members of the University Community shall not accept gifts, favors, services, entertainment, or other things of value to the extent that decision-making or actions affecting the University might be influenced. Similarly, the offer or giving of money, services or other things of value with the expectation of influencing the judgment or decision- making process of any purchaser, supplier, customer, government official or other person by the University is absolutely prohibited. Any such conduct must be reported immediately to RU administration.

It is the University’s policy not to retain any gifts or gratuities from vendors or any affiliates who may receive positive decisions to be profited.

PERSONAL USE OF UNIVERSITY ASSETS No Member of the University Community shall convert assets of the University to personal use. All University property shall be used, and business shall be conducted in a manner designed to further the University’s interest rather than the personal interest of individual Members of the University Community.

Members of the University Community are prohibited from the unauthorized use or taking of the University’s equipment, supplies, materials, or services. Prior to engaging in any activity during working hours which will result in remuneration to Members of the University Community or the use of the University’s equipment, supplies, materials, or services for personal or non-work related purposes, Members of the University Community shall obtain the approval of the appropriate business unit or other management of the University.

Use of University Facilities and Equipment Policy Reformed University Board of Trustees charges the administration of the University with supervising and maintaining all University property, equipment, and facilities. The Board recognizes that only through the proper use of University property, facilities and equipment can the faculty, staff, student, or public be served in a manner that allows the best possible instructional services. Each employee should treat property, facilities, and equipment with respect and care. Problems should be reported immediately to the Director of Business Affairs.

For Reformed University Employees The assignment of physical space for use by an employee is temporary and may never be considered permanent, regardless of the duration of use. Office space is assigned by the

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

President. Space may be re-assigned, upon action by the President, and the employee should cooperate whenever it is necessary to re-assign space. Employees, including faculty, should not, under any circumstances, make changes, alterations or additions in University offices, classrooms, buildings or other facilities without prior authorization from the President. A properly completed and approved work order should be made if such changes are necessary and are within the budgetary limitations of the University.

Keys to Facilities Keys to offices and buildings are issued only through approval of the President. Lost keys will be charged to the employee. Failure to turn in a key, on request, will result in legal action. No employee may duplicate a key.

Property and Equipment All University property and equipment is inventoried yearly, under the direction of the Director of Business Affairs, by order of the President. The Director of Business Affairs drafts and manages current procedures for inventories and procedures of inventory control. Use of property and equipment should always be undertaken with proper respect and care. Damage to equipment and/or property, should be reported to the Director of Business Affairs, immediately. Persons who find it necessary to use non-university equipment on the campus should notify the Director of Business Affairs to ensure that proper procedures for the use of private equipment are followed. The University is not responsible for damage, repair or rental of private property or equipment used on the University campus or in University activities without prior approval. University equipment and property, defined as capital items, will be declared surplus by the appropriate Director of Business Affairs. Once it is so designated, the Director of Business Affairs will follow the appropriate procedures for disposal, sale or other use. Disposal, sale or other unauthorized use of property or equipment will result in repayment procedures instituted on behalf of the University against such employee. No personal use of University property is allowed, including equipment, buildings, offices or other facilities of the University. Personnel will never be assigned to perform personal services involving University property, equipment or facilities for any person or group.

For Reformed University Groups or Individuals A. Policy The University will cooperate with Reformed University-affiliated student, faculty, staff, and educational organizations by making its facilities or equipment available for use.

Guidelines and Procedures for Reformed University Users Reformed University groups or individuals wishing to use Reformed University facilities should contact the Director of Business Affairs.

1. Student Organizations a. Reformed University facilities or equipment may be used by University-sanctioned student organizations when such use does not interfere with or seriously inconvenience the University's academic or student programs and is not inconsistent with the mission of the University. b. University-sanctioned student organizations must have a constitution on file with the director of Student Affairs.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

c. A qualified student organization must schedule and submit the Use of University Property Equipment Request Form for the use of a University facility or equipment through its advisor. It is the student organization advisor's responsibility to make arrangements by contacting the Director of Business Affairs, who will coordinate with the appropriate administrator. d. The student organization advisor must notify the Director of Safety and Security to open doors and secure the facility after use.

2. University Employees or University Organizations a. Reformed University facilities or equipment may be used for University-affiliated activities when the activity does not interfere with or seriously inconvenience the University's academic or student programs and is not inconsistent with the mission of the University. b. Arrangements made for University-affiliated activities in campus facilities must be scheduled with the Director of Business Affairs and the appropriate campus administrator. c. The sponsor of that activity must notify the Director of Safety and Security to open doors and to secure the facility after use.

For Outside Users A. Policy The University will cooperate with community, religious, government, civic, educational organizations, and businesses by making available the use of its facilities under the following conditions:

1. The University point of contact for outside groups or individuals wishing to use University facilities and equipment is the Office of Business Affairs. 2. The use of such facilities and equipment may only be permitted when it does not interfere with or seriously inconvenience the University's academic and student program and is not inconsistent with the mission of the University. 3. All organizations granted use of facilities and equipment must abide by all terms of the written agreement signed by an authorized official of the approved group. 4. A Facility Rental and Occupancy Agreement must be signed/received and payment made, if required, at least 10 days prior to intended use. 5. The user must agree to comply with the regulations of the University in connection with the proposed use. 6. The user must present proof of public liability insurance, including general liability limits, covering the period of use. The proof must be attached to the agreement prior to the signing.

B. Guidelines and Procedures for Outside Users 1. General Users a. The Director of Business Affairs, working with the appropriate administrator, may approve a request for rental of a facility or equipment and will be responsible for its coordination. Rental fees will be quoted from the most current schedule of rental fees. b. At least 10 days prior to the date of intended use, renters must sign an agreement agreeing to abide by all the terms and conditions of the contract and remit rental payment. c. Reformed University reserves the right to retain any portion or all of the rental fees paid should the agreement be breached.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

2. Public and Private Higher Education Institutions a. Reformed University instructional facilities may be used by public and private higher education institutions on a rental basis. b. Rental fees will be quoted from the most current schedule of rental fees. c. The public or private institution must sign an agreement and abide by all terms and conditions of the contract.

3. Long-Term Facility Lease a. Reformed University Office of Business Affairs, acting representative of its Board of Trustees may enter into a facility lease agreement with a tenant only in a case that the agreement may serve the needs of the community. b. Tenant must sign the Lease Agreement for Office Space and abide by all terms and conditions of the contract

General Guidelines and Regulations 1. The premises must be vacated no later than 10:00 p.m. 2. The user will be personally responsible for any damage done to University premises other than ordinary wear and tear. 3. Prior to returning of equipment or vacation from the facility, the user will be responsible for cleaning the facility or equipment. 4. University premises will be used only for the purpose stated in this application. Any illegal use of facilities including, but not limited to, gambling, possession of alcohol, illegal drugs, weapons, firearms, or disorderly conduct will not be permitted.

SANCTIONS

The purpose of sanctioning is to provide a fair educational opportunity for all those found responsible for violating the terms of the Reformed University Code of Conduct. The following are possible sanctions, which are made at the discretion of RU administration following the requisite judicial proceedings and decisions.

Warning Notice is given to the offender, orally or in writing, that continuation or repetition of prohibited conduct may be cause for further disciplinary action.

Censure A written reprimand for violation of specified regulations, including a warning that continuation or repetition of prohibited conduct may result in further disciplinary action within a specified period stated in the letter of reprimand, will be given to the offender. A copy of the Censure shall be kept in the student’s file in the Office of Student Affairs.

Disciplinary Probation May include exclusion from participation in privileged or curricular activities for a specified period; additional restrictions or conditions may be imposed. Violations of disciplinary probation terms, or any other Code violation during the probation period, will normally result in suspension or expulsion from the University. A copy of the notice of probation shall be kept in the student’s file in the Department of Student Affairs, and an additional copy shall be stored electronically with the student’s records for further reference.

Restitution The violator is required to make repayment to the University or to all affected parties for damages resulting from a violation of this Code.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Suspension The offender is excluded from classes and other privileges or activities as set forth in a written notice for a definite period of time, not to exceed one year.

Expulsion The offender’s student status is revoked, and he or she is permanently excluded from University privileges and activities. A copy of the expulsion notice and the decision proceedings minutes will be retained in the student’s file in the Department of Student Affairs, and additional copy shall be electronically stored in student’s database for further reference.

Denial of Employment The offender may be suspended or excluded from current or future University employment. A copy of the Denial notice and the decision proceedings minutes will be retained in the faculty file in the Office of Academic Affairs, and additional copy shall be stored in the faculty file in the Human Resources Department for further reference.

Other sanctions may be imposed as deemed appropriate by RU administration and the relevant judicial committees, if any.

GRIEVANCE POLICY AND PROCEDURE

It is the desire of Reformed University that complaints made by students be taken seriously and resolved in a timely and satisfactory manner. In order to resolve an issue raised by a student, the procedure described herein should be followed.

Informal Complaint Procedure Students may resolve their complaint informally by approaching the faculty or staff member directly involved in the grieved incident. This will need to occur within seven (7) business days from the date of the incident. If the student does not believe a discussion with the faculty or staff member is appropriate, he or she should proceed directly to the formal complaint as described below. If the student does engage in an informal discussion but the incident does not get resolved to the student’s satisfaction, he or she may proceed to the formal complaint as described below.

Formal Complaint Procedure Complaints about non-academic matters should be brought to the attention of the Director of Student Affairs. Complaints about academic issues should be brought to the attention of the Director of Academic Affairs.  Within fifteen (15) business days of the incident, the student must file a written grievance in the Office of Students Affairs or the Office of Academic Affairs.  If the grievance is against the Director of Student Affairs or the Director of Academic Affairs, the student shall file the grievance in the Office of the Vice President.  The Director of Student Affairs or the Director of Academic Affairs will investigate the matter and supply a written response to the student within 15 business days.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Appeal of Staff Response  If a student is not satisfied with the response from the Director of Student Affairs or the Director of Academic Affairs, the student may appeal the decision to the Vice President.  A student shall file a written appeal to the Vice President within 5 business days of receiving the response.  The student must provide all relevant documents with his appeal.  The Vice President will review the information provided by the student and administration and make a final decision.  The decision of the Vice President shall be made within 10 business days of receipt by the Vice President of the appeal.

The decision on the grievance appeal is final. Retaliation against a student for filing a grievance is strictly prohibited.

Record Retention Documents relating to formal grievances including investigations, dispositions and the grievance itself shall be held for 2 years after the graduation of the student or the date of the student’s last attendance.

Responsibility The Director of Student Affairs or the Director of Academic Affairs has the overall responsibility for ensuring the grievance procedure is implemented. Should the student so elect, he or she may contact the State of Georgia Nonpublic Postsecondary Education Commission (GNPEC) after all internal procedures, as outlined above, have been exhausted. GNPEC contact information is below: Georgia Nonpublic Postsecondary Education Commission Standards Administrator

2082 East Exchange Place – Suite 220 Tucker, GA 30084-5305 Phone (770)414-3300 | Fax (770)414-3309 gnpec.georgia.gov

DISCIPLINARY CONFERENCES Students or faculty members accused of offenses that may result in penalties less severe than expulsion, suspension, or termination of employment from the University is subject to a disciplinary conference in the Office of Student Affairs or the Office of Academic Affairs. These conferences are informal meetings designed to enable RU administration to gather and consider relevant information regarding alleged violations of the Code and to determine sanctions, if applicable.

Students accused of offenses that may result in suspension or expulsion from the University will be referred for a formal hearing to the Faculty Committee on Academic Standing or an appropriate administrative hearing officer.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Faculty members accused of offenses that may result in suspension or termination from University employment will be referred for a formal hearing to the Faculty Committee on Faculty Assessment or an appropriate administrative hearing officer. Every effort will be made to expedite proceedings pursuant to allegations within a reasonable period.

The following procedural guidelines shall be followed in disciplinary hearings: 1. Respondents shall be given notice of the hearing date and the specific charges against them at least five (5) business days in advance of the hearing. 2. The respondent will have reasonable access to the case file prior to and during the hearing; personal notes of University staff members or complainants will not be included. This file will be retained in the Office of Student Affairs or in the Office of Academic Affairs depending on the position of the respondents. 3. The presiding person may call witnesses, upon the motion of any hearing body member or of either party, and shall summon witnesses upon request of the Office of Student Affairs or in the Office of Academic Affairs, depending on the position of the respondents, and such summonses shall be personally delivered or sent by certified mail, returned receipt requested. 4. University students and employees are expected to comply with such summonses, unless compliance would result in significant and unavoidable personal hardship or substantial interference with normal University activities. a. Failure to comply with a summons request may result in sanctions against the summoned witness. b. Witnesses that provide false information can be charged with violations of the Code of Conduct. c. In the event that the respondent fails to appear after proper notice, the hearing will proceed, as scheduled, in the absence of the respondent. 5. Hearings will be closed to the public. 6. The presiding person shall exercise control over the proceedings to avoid needless consumption of time and to achieve orderly completion of the hearing. Any person, including the respondent, who disrupts a hearing may be excluded by the presiding person. 7. Hearings shall be tape- recorded. 8. Witnesses shall be asked to affirm that their testimony is truthful and may be subject to charges of intentionally providing false information to the University. 9. Prospective witnesses, other than the complainant and the respondent, may be excluded from the hearing during the testimony of other witnesses. All parties, witnesses, and members of the public shall be excluded during Committee deliberations. 10. Respondent responsibility shall be established by evidence which, when fairly considered, produces the stronger impression, has the greater weight, and is more convincing as to its truth when weighed against the evidence in opposition thereto. 11. Formal rules of evidence shall not be applicable in disciplinary proceedings conducted pursuant to this Code. Unduly repetitious or irrelevant evidence may be excluded, as determined by the presiding person. 12. Complainants and respondents shall be accorded all opportunity to question those witnesses who testify for either party at the hearing. 13. Every statement or assertion need not be proven. Committee members may take note of matters that would be within the general experience of University students and faculty members.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

14. A finding of responsibility shall be followed by a deliberation as to sanctions. The past disciplinary record of the respondent will only be supplied to the hearing body after a determination of responsibility. 15. Any finding of responsibility will be supported by written notes explaining the finding, which will be placed in the case file and made available to the respondent.

APPEALS Any disciplinary determination may be appealed by the respondent to the Director of Academic Affairs or his/her designee. Requests for appeals must be submitted in writing to the Director of Academic Affairs or designee within five (5) business days from the date of the letter notifying the respondent of the original decision. Failure to appeal within the allotted time will render the original decision final and conclusive.

The Director of Academic Affairs or designee will not conduct a re-hearing of the case, but will consider an appeal based on the respondent’s claim of one, or more of the following: a. a flaw in the University constituent’s right of due process b. evident bias in the decision of the hearing c. presence of relevant new evidence or information, not available at the time of the conference or hearing d. Sanction out of proportion to the offense, in which case the Director of Academic Affairs or designee may uphold or reverse a ‘found responsible’ decision, reduce a sanction, or refer the case for re-hearing. e. New evidence or insufficient consideration of all aspects of the situation.

Final Appeal

The President of the University or the proper committee may make a recommendation for resolution as any complaint being made by any constituency of the institution, but when a decision being made does not bring justice and fairness to the complaining party, they may take final appeal to the Georgia Nonpublic Postsecondary Education Commission (GNPEC) or the Transnational Association of Christian Colleges and Schools (TRACS). Contact information for these organizations is given below.

TRANSNATIONAL ASSOCIATION OF CHRISTIAN COLLEGES AND SCHOOLS 15935 Forest Road, Forest, Virginia 24551 Phone: (434) 525-9539 Fax: (434) 525-9538 http://www.tracs.org/ e-mail: [email protected]

GEORGIA NONPUBLIC POSTSECONDARY EDUCATION COMMISSION 2082 East Exchange Place, Suite 220 Tucker, GA 30084-5305 Office: (770) 414-3300 http://gnpec.org/

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

DISCIPLINARY FILES AND RECORDS Disciplinary files and records are protected by the Family Educational Rights and Privacy Act (FERPA) regulations and are maintained by the Office of Student Affairs or by the Office of Academic Affairs depending on the position of the student at the University. In the event of student expulsion or other sanctions for which it is deemed appropriate, a disciplinary notation will be included in the permanent student record maintained by the Registrar's Office.

Confidentiality of Records A student or faculty member may authorize the release of his/her disciplinary record to any party by making a written request. Any other party seeking access to a record of a University judicial hearing must file a written request pursuant to the Georgia Open Records Act (O.C.G.A. §§ 50-18-70, et seq.) with the Office of Public Relations. Certain information, such as medical information and social security numbers, may be removed from a student's record before it is released to a third party.

Destruction of Records All records of cases in the University Judicial System shall be maintained in a location designated by the Director of Academic Affairs until such time as they are destroyed in accordance with the destruction schedule established by the Director of Academic Affairs in compliance with the schedule by the order of President.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

 School officials with legitimate educational interest;  Other schools to which a student is transferring;  Specified officials for audit or evaluation purposes;  Appropriate parties in connection with financial aid to a student;  Organizations conducting certain studies for or on behalf of the school;

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 Accrediting organizations;  To comply with a judicial order or lawfully issued subpoena;  Appropriate officials in cases of health and safety emergencies; and  State and local authorities, within a juvenile justice system, pursuant to specific State law.

For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may use the Federal Relay Service, or you may contact us at the following address:

Family Policy Compliance Office US Department of Education 400 Maryland Avenue SW Washington, DC 20202-8520

EMERGENCY SITUATIONS

BOMB THREAT In the event of a bomb threat:  DO NOT TOUCH OR HANDLE ANY SUSPICIOUS OBJECT OR PACKAGE!  Clear the area and immediately call Reformed University Security at 770-232-2717.  Reformed University Security will make the appropriate notifications.

Any person receiving a bomb threat by phone should ask:  When is the bomb going to explode or detonate?  Where is the bomb located?  What kind of bomb is it?  What does it look like?  Why did you place the bomb?

If possible, keep talking to the caller and record the following:  Time of the call.  Age and gender of the caller  Distinctive speech pattern, accent, possible nationality, etc.  Emotional state of the caller  Background noise

IMMEDIATELY notify Reformed University Security at 770-232-2717 and report the incident. Reformed University Security will determine if the building will need to be evacuated and will

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

conduct a detailed search. Employees will make cursory inspections of their area for suspicious objects or packages and report the location to Reformed University Security.

DO NOT TOUCH OR HANDLE ANY SUSPICIOUS OBJECT OR PACKAGE!  Do not open drawers or cabinets, turn lights on or off, or utilize 2-way radios or mobile phones.  Assist disabled person(s) in exiting the building.  Once outside, move to a clear area at least 500 feet away from the affected building. Keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles and crews.  If requested, assist emergency crews as necessary.

The incident commander on the scene will notify the local Police Department of the situation. Do not return to an evacuated building until instructed to do so by a school official.

EARTHQUAKE Reformed University is not located in any area of earthquake fault zone. However, earthquakes occur without warning. They cannot be prevented or avoided; however, preparation and awareness of proper actions to take can lessen the danger for those involved.

1. Ground movement is seldom the actual cause of death or injury. Most casualties result from partial collapse of buildings, falling objects, and panic.

2. Things to do in advance: a. Have a flashlight with good batteries available. b. Know the exit routes from the campus building. c. Keep a supply of drinking water. d. Check your room or surroundings for hazards, such as bookcases, heavy objects on high shelves or hanging on walls, in advance of possible earthquakes.

3. If an earthquake occurs: a. If you are indoors, attempt to evacuate outdoors, if possible. If trapped inside, seek shelter near a table, couch, or desk to protect you from collapsing walls. Avoid outer walls and overhangs of buildings which may collapse. b. If you are outdoors, get into the open and away from potential falling debris, downed power lines, bridges, overpasses, etc.

4. After an earthquake: a. Give first aid, if needed; do not move seriously injured people. b. Use telephones ONLY to request emergency assistance and try to send messengers if conditions permit. c. Stay calm and act cautiously. d. If you detect a gas leak, report it to emergency officials as soon as possible and move away from the area. e. Do not return to an evacuated building until instructed to do so by a school official.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

VIOLENT OR CRIMINAL BEHAVIOR Please report suspicious situations or persons to Reformed University Security. In the event of violent or criminal acts, immediately dial 911 and report the following information to the dispatch operator:  Nature of the incident  Location of the incident  Description of person(s) involved  Description of property involved  Any weapons involved  Welfare of the person(s) involved

Assist officers when they arrive by supplying them with any additional information and ask others to cooperate. Should gunfire or discharged explosives threaten the campus, move to a place of safety immediately using all available cover and concealment. After the disturbance, seek emergency first aid, if necessary. If an emergency text of a shooting is received, turn out all lights and lock the door.

What to do if taken hostage:  Be patient! Time is on your side.  Avoid drastic action. The initial 45 minutes are the most dangerous.  Follow instructions.  Do not speak unless spoken to and then only when necessary (e.g., medications, first aid, or restroom privileges).  Do not speak confrontationally to the captor, who may be in an agitated state. Maintain eye contact with the captor at all times if possible, but do not stare.  Be observant. You may be released or have the opportunity to escape. The personal safety of others may depend on your memory.  Be prepared to answer questions from the police on the phone.

FIRE In all cases of fire, Reformed University Security must be notified immediately. If there is a pull station, pull it and then dial 911. Call Reformed University Security (770-232-2717).

During a fire alarm in any building, you are required to evacuate immediately.

If you become trapped in the public area of a building during a fire, find a room, preferably with a window (keep window closed as much as possible), place an article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews. If there are no windows, stay near the floor where the air will be less toxic. Shout at regular intervals to alert emergency crews of your location.

If you are in a room when a fire alarm sounds, feel the door. If it is hot, do not open it. Seal the cracks around the door with a wet towel or other cloth fabric; place an article of clothing or a sheet outside the window or try to use the telephone for help. If you can safely leave your room, take your shoes, clothing, and room key and proceed to the nearest exit. Shout and pound on doors as you leave.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Know the locations of fire extinguishers, fire exits, and alarm systems in your area. Know how to use them in case of an emergency.

If a minor fire appears controllable, and a fire extinguisher is available, pull the pin, aim, squeeze the trigger handle, and sweep the fire extinguisher toward the base of the flame. Call Reformed University Security.

With large fires that do not appear controllable, notify Reformed University Security. Evacuate all rooms, closing all doors to confine the fires and reduce oxygen. Do not lock doors or open windows.

When the building evacuation alarm is sounded to signal that an emergency exists, walk quickly to the nearest marked exit and alert others to do the same. Once outside, move to a clear area at least 500 feet away from the affected building. Keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles and crews. If requested, assist emergency crews as necessary.

A campus emergency command post may be set up near the emergency site. Do not return to an evacuated building until instructed to do so by a school official.

SERIOUS ILLNESS OR INJURY In the event of a serious injury or illness:  Immediately dial 911 for assistance. Have a bystander call Reformed University Security at 770- 232-2717. Give your name, the exact location of the victim, and describe the nature and severity of the medical problem. Only trained personnel should provide advanced first aid treatment or CPR.  Keep the victim still and comfortable.  Ask the victim, “Are you ok?” and “What is wrong?”  Check breathing and give CPR if necessary and if you are properly trained. Control serious bleeding by direct pressure on the wound. Continue to assist the victim until help arrives.  Look for emergency medical ID, question witnesses, and give all information to the paramedics.

GAS LEAK In the event of a gas leak:  Call Reformed University Security at 770-232-2717.  Evacuate the building if the safety of faculty, staff, and students is threatened.  Open doors to promote cross-ventilation.

Reformed University Security or other emergency services will establish a safe perimeter. All persons except those needing to enter will be restricted. Reformed University Security may ask for assistance in establishing a perimeter. Do not return to an evacuated building until instructed to do so by a school official.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

SEVERE WEATHER / TORNADO The State of Georgia is not prone to a high number of tornadoes. However, it is necessary to have an organized method by which to provide ample warning of the possibility of a tornado and to respond in the event a tornado has been spotted or the campus is struck.

Tornado Watch A “watch” indicates that weather conditions are such that a tornado could form. Normal activities may be continued, but alertness for possible threatening conditions should be maintained.

Tornado Warning A “warning” indicates that a tornado has been sighted or a tornado signature has been recorded on Doppler radar. All persons should seek appropriate shelter immediately. Tornado warnings are typically 45 minutes in length.

Procedures Procedures to follow in the event of a tornado warning begin with the communications and warning system used by the City of Lawrenceville and Gwinnett County. Sirens located in various parts of the city and county are used to alert citizens of a tornado warning. These sirens can be heard in and around most campus locations. In the event that conditions are conducive to formation of a tornado:  Reformed University Security will monitor and track the storm.  When a warning sounds, all persons should move to an inner area on the first floor (where there are no windows, hallways, etc.) or a safe room built to withstand high winds.  When the warning is over, Reformed University Security will notify persons in each building by phone, text message, or in person.

In the event of a threat of severe weather:  Contact Reformed University Security at 770-232-2717.  Reformed University Security will monitor the progress of the severe weather.  Check all first aid kits to ensure they are supplied.  Review evacuation procedures.

In the event of severe weather:  Shut down all computers and electrical equipment that might be damaged.  The decision to evacuate a building will be announced by Reformed University Security.  Evacuate the building if the safety of the faculty, staff, students, and visitors are threatened.  Meet at a predetermined location away from the building.  Check all areas to ensure that everyone is evacuated.

CHEMICAL SPILL OR RADIATION RELEASE Reformed University is not directly adjacent to any major traffic arteries. Few dangerous substances are transported daily on these routes; however, any facility is susceptible to accidental release in the aftermath of collisions or fire. Toxic substances can be carried in cloud form and, depending upon the wind direction, could threaten the Reformed University campus and its population.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

In the event of a chemical spill or radiation release:  Immediately report the incident to Reformed University Security at 770-232- 2717 and give the location, material(s) involved, and the extent of any injuries, if known.  Activate the building alarm. Caution: The building alarm may be a local alarm and therefore might ring only in the building; you should also report the emergency by dialing 911.  Evacuate the affected building or area and leave clear access for arriving emergency personnel.  Always move uphill, upstream, or upwind to avoid contamination.  Assist the disabled in exiting the building. Remember that elevators are reserved for disabled persons.  Do not use elevators in case of fire. If requested, assist emergency crews as necessary.  A campus emergency command post may be set up near the emergency site.  Do not return to an evacuated building until instructed to do so by a school official.

EXTERNAL RESPONSE CONTACTS

External Agencies for Crisis Assistance

Lawrenceville Police – Fire – Ambulance 911 Gwinnett County Sheriff’s Office (770) 619-6500 Georgia State Patrol (404) 624-6077 Georgia Bureau of Investigations (404) 244-2600 Federal Bureau of Investigations (770) 679-9000 Georgia Emergency Mgmt. Agency (800) 879-4968 FEMA – Region IV (Atlanta) (770) 220-5200 Centers for Disease Control and Prevention (404) 639-2888 Georgia Power Company (888) 660-5890 Gwinnett County Water Resources (678) 376-6700 Georgia Natural Gas (770) 850-6200 National Response Center (800) 424-8802 Emergency Clean Up Services (800) 624-5301 Hospitals

Gwinnett Medical Center (678) 442-3600 Joan Glancy Memorial Hospital (678) 584-6800 Wellstar Cobb Hospital (770) 732-4000 Decatur Hospital (404) 501-6700 Emory University Hospital (404) 712-2000 Dekalb Medical Center (404) 501-1000 Children’s Healthcare at Scottish Rite (404) 256-5252 Children’s Healthcare at Egleston (404) 325-6000 Crawford Long of Emory (404) 686-4411 Grady Memorial (404) 616-4307 Northside Hospital (404)851-8000 Piedmont Hospital (866) 605-5111 St. Joseph’s Hospital (404) 851-7001

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

STUDENT SERVICES

The Office of Student Affairs supervises all facets of student life at Reformed University; plans and coordinates student activities, oversees all policies and regulations related to students’ wellness, and conducts various student support tasks in accordance with its institutional mission and learning goals.

Reformed University pursues student satisfaction through providing a variety of student services:

Prayer Rooms Reformed University offers private rooms for prayers on campus. We offer a welcoming environment for Christian spiritual beliefs and creeds, based on the Reformed University Statement of Faith, to which all members of the student body, staff, faculty, and administration agreed to prior to enrollment or employment.

Parking Reformed University's parking services is committed to providing excellent customer services to all community members on campus. Our role is to ensure a safe commute and hassle-free parking for all. However, drivers are asked to always use caution and protect their property, as the owner of such property is solely responsible for any theft or accidents in the parking lot. RU strives to keep a secure parking area but cannot be responsible for any loss or theft from vehicles parked on campus or at university facilities.

Food on Campus Reformed University hosts a number of special activities and events for students, faculty, and the public where food and beverages may be served. However, during normal hours and activities food and beverages are limited to designated areas and are not authorized in classrooms, the computer lab, the library, or the chapel.

Reformed University anticipates that all students, staff, and visitors respect the policy and assist the administration in keeping the facility clean and conducive to advanced learning.

Study Areas The Library has bright open access areas suitable for group study and is quiet enough for individual study in the early morning and evening. There is also a group study area containing round tables and chairs close to the main entrance.

Technology in the Classroom Reformed University's Information Technology Services department provides students, faculty and staff with resources that support teaching and learning. Our services include computer and network support, printing, audio visual, telephone, administrative systems and portal access.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Wireless Connectivity All students have access to the University's free-of-charge network services (internet, printing, course software, data directories and storage space). For more information on the services available, please contact the Department of Information Technology. Proper information will be presented to each new student during the orientation sessions.

Safety and Security Services Reformed University is moving ahead with free-of-charge emergency text message notification system, with which school officials may contact each constituent via text- message in case of an emergency or weather alert.

Reformed University takes student, faculty and staff safety very seriously. There will be no drugs, alcohol, weapons, sexual activities, violent activities and/or any illegal activities allowed on campus. There will be no exceptions excluding prescription medicines. Illegitimate possession of harmful material on campus shall result in termination of student status (i.e. expulsion) without any hesitation, and Reformed University shall formally seek legal actions against the violator to be reported to federal authorities in U.S.

Reformed University is committed to ensuring a safe environment within which all members of our community may learn, live, teach, and work. The safety of our students, faculty, staff, and visitors is of primary importance. Safety and security – our own and that of others – are issues about which all of us must be vigilant. Here, as elsewhere, the responsibility for the safety of everyone in our community belongs to each of us individually as well as collectively. It is, therefore, important for all of us to familiarize ourselves with the following procedures developed by the University. This guide provides quick steps to follow in case of a variety of emergencies. Please review these points and keep the guide in an easily accessible location.

In case of severe weather condition, students and other Reformed University members are asked to check with local weather forecast and school website for school closing as follows:

Official RU Website: http://www.runiv.edu Internet Broadcasting: www.wsbtv.com TV Broadcasting: WSB-TV (Channel 2) Radio Broadcasting Services: Radio 94.1 Phone Contact: 770-232-2717

Reformed University takes the “3R” measures recommended by the U.S. Department of Education to deal with emergency situations: Readiness, Response and Recovery. We do our best to prevent all unsafe situations by asking all members of Reformed University to use their common sense.

School closing decisions may be delayed due to leaves or absence of administrative decision- makers at the institution, and, of course, an emergency situation can arise without prior warning. Hence, Reformed University is pursuing more effective measures to contact students, faculty and staff in case of emergency; the Department of Safety and Security will transmit electronic message (SMS) via the student’s mobile phone and email account in the event of an emergency. This policy does not remove the responsibility on the student to stay informed of class meeting times and adjustments to the institution’s operating hours.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Security Officer Services The Department of Safety and Security works to provide a safe and secure campus environment by protecting and providing assistance for students, faculty, staff, and visitors. Reformed University maintains an active security presence on campus. In addition, Reformed University requests that all faculty, students, staff and visitors beware of potential threats and contact administration officials in any case of imminent danger.

Emergency Exit Plan All offices and classrooms have Emergency Exit Plans posted by their exit doors. Plans are publicized and distributed during the scheduled Campus Safety Awareness week every semester, and appropriate personnel assigned by the Department of Safety and Security, under the supervision of the Office of Student Affairs, conduct drills to increase awareness and the importance of preparation and readiness in case of emergency on campus.

First Aid Reformed University possesses first aid kits for any constituencies in any case of minor accidents. If medical attention is necessary, call 911 to reach medical professionals.

Student Employment The Office of Student Affairs of Reformed University tries to help students with financial hardships and difficulties. We understand balancing work and academic pursuits is a significant challenge faced by the University and students. Reformed University also understands the importance of working experiences for our students to start a career. Even though the number of available positions is small, Reformed University recruits for on-campus employment during the normal registration period. The Office of Student Affairs, through public notice, receives applications from students.

Scholarships Reformed University is proud to honor academically talented and exceptionally skilled students with a variety of scholarships and awards. Limited scholarships are available, and the applicants’ standings will be evaluated by the Academic Standing Faculty Committee for its recommendations for scholarship eligibility to the President and the Board. Applicants must fill out Scholarship Application Form available at the Office of Student Affairs. The followings are the available scholarships from Reformed University:

 President’s Scholarship  Board of Trustees’ Tuition Assistance  Academic Achievement Scholarship  Tuition Assistance for Ministers  Need-Based Tuition Assistance

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Faculty Advisement and Counseling Reformed University recognizes academic advising to be a critical component of the educational experience and spiritual development. Academic advising is designed to provide necessary tools and information for all students, allowing them to take responsibility for developing educational and career plans compatible with their goals; meeting institutional and degree requirements; and preparing for a life of change, challenge and individual fulfillment as active citizens in Christ. This requires a responsible student body and strong institutional support to be effective and efficient.

A. Thus, it is the policy of Reformed University: 1) that all students shall be informed of the advising policy and the advising process during initial introduction to the university and be directed to an appropriate advisor 2) that all enrolled students shall have an assigned advisor 3) that students enrolled registering for courses, including students on probation or admitted on ability-to-benefit category, must be advised prior to registration 4) that all students applying for graduation must be advised 5) that all other advising programs shall be assessed and reviewed every fourth year 6) that each faculty advisor may not be assigned for more than 10 students at any time to advisement 7) that funding and resources shall be adequately maintained by all administrative units to ensure effective and efficient advising at all levels 8) that accurate information shall be maintained by the advisor with strict confidentiality

B. Goals of Academic Advising 1) To assist and encourage students in making their own decisions in choosing educational and career objectives commensurate with their interests and abilities 2) To assist students with consideration in subject study or a career training (pastoral duties, education and missionary work), a pastoral interest, a divine nature and personal growth 3) To answer questions raised by students and to make them aware of the possible short- and long-range consequences of their choices 4) To be an information resource regarding the wide range of programs, services and educational opportunities at the University that may be pertinent to the student's educational objectives 5) To be an information source regarding policies, procedures, and programs of the University; and 6) To be an on-going source of dialogue and advice about life and academic goals for students

CAREER PLACEMENT SERVICES Reformed University is in constant contact with churches and religious organizations locally and overseas, in order to ensure that our graduates find places in such institutions. To better serve this purpose, our Supervised Ministry program enables supervisors to recruit our graduates and recommend these students to other organizations. Placement services exist to assist students graduating from Reformed University’s academic programs in their search for ministry positions.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Job openings will publicize to students through postings in the Office of Student Affairs. Reformed University can serve as a resource during the job-hunting process with areas such as resume writing and interviewing. Help in this area will be provided in several required courses as well. Professional placement services for students and alumni are carried out by the Office of Student Affairs, and all related information and request should be forwarded to the Department.

PERFORMANCE ASSESSMENT It is one of Reformed University's institutional goals to offer religious services which encourage the sharing and appreciation of pastoral services in the community. In order to achieve this goal, the University's Office of Public Relations has established these objectives:  Enhance close relationships with Christian organizations  Enhance database of congregation and pastoral information  Identify and provide information required for preparation of church services  Improve communication with church servants using electronic technology  Provide material for spiritual care of congregation

The institution encourages placement opportunities for graduates, and assessment tools have been activated for follow-up studies and further advancement of the program, such as Career Placement Reports, Recruiting Reports, and Community Surveys.

ASSESSMENT CYCLE Periodic assessment of the placement service program progresses as follows: (1) Annual career placement report to President by the Office of Student Affairs. After the presidential review, the data is posted on the official website for public viewing (2) Quarterly recruiting reports on employment posting and success rate to president by the Office of Student Affairs. (3) Periodic community surveys  Course Evaluations by Students  Exit interview with graduating students  Entrance Surveys of incoming new students  Annual Student Satisfaction Survey

CAREER PLACEMENT OPPORTUNITIES Reformed University provides current student and alumni variety of career placement opportunities through the following programs:  Reformed University Career Placement Services Website - Ministerial Internship  Union General Assembly of Presbyterian Church in Korea Ordination Policies and Procedures  Pastoral Qualification Examination  Probationer Qualification Examination  Evangelist Qualification Examination  Student Employment (On-campus Employment)

Ministerial Internship Reformed University Student Career Placement Services department serves to provide students and alumni with career services resources and support so that each person may live out their calling.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

For current students The resources of the Student Career Placement Services Department are available to students as they are looking for a place to live out God's call in the world after graduation. Students can post resumes, browse job listings and take advantage of our resource library.

For Alumni Alumni of Reformed University are invited to use the services of the Student Career Placement Services department whenever they are in search of a new position or are looking for theologically trained leaders to fill a position. Please contact us if you are interested in any further assistance. Post a job or resume and browse career resources for Alumni.

For employers, churches and religious organizations Reformed University appreciates those who look to hire theologically trained leaders for their organizations. We hope these resources will help them fulfill the mission of their organization by finding and providing for new leadership. They can post job descriptions, browse resumes and find out how Reformed University graduates might serve in their context through our web tools.

Placement Process The placement process includes searching for a potential job site interview; internship site selection and confirmation; Student Affairs approval of the field site; contract executed and delivered to Office of Student Affairs.

The Director of Student Affairs is responsible for the placement of all students who are enrolled in the Master of Divinity degree program. After you have been interviewed and accepted by a Site Supervisor, you will need to get approval from the Director of Student Affairs before you can move forward with the contract phase. Each academic year, the Office of Student Affairs provides a list of available field sites for the upcoming academic year on the school website. Based on their vocational goals, needs, and interests, students begin the placement process by considering and contacting available field sites from the list provided. If the field sites offered by the Office of Student Affairs do not meet the vocational interests of a particular student, the student is advised that the lists are updated periodically, and thus she/he may need to refer to the lists later, or begin pursuing an unlisted placement that is vocationally suited to the student’s particular interest.

Interviews at the Field Site Prospective field site supervisors have the option of coming to the campus to conduct interviews or of negotiating interviews at their field site. The on-site interview is negotiated between the prospective supervisor and the student intern. The advantage to having an interview at the field site is that the student will have an opportunity to view the facility, gain a sense of the travel requirements, and other information that may not be gained during the on- campus interview. Sometimes it is necessary for the student to interview several times at a site, because the hiring process at the field site requires the participation of a committee; thus students and supervisors are urged to arrange committee meetings with enough time to negotiate the placement before the due date of the learning agreement.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Choosing a Field Placement Students select field sites through conversations, interviews, and research. Students are reminded that field placements are real jobs, where they will have real responsibilities. Students are compensated for their time and expertise, and therefore must provide a current resume, dress appropriately, and be punctual. Students should also be aware that, as in any other interviewing and selection process, they may encounter some competition, as many students vie for choice sites and supervisors vie for ideal candidates. It is usually necessary to interview with several different sites before an intern is accepted by a site. Do not forget that even after a site and a student agree to work together, the student must get approval from their Office of Student Affairs before they can move forward to the contract process.

Pursuing Field Placements, Not Supplied by the Office of Student Affairs Permission must be granted to students pursuing field placements that are not provided by the Office of Student Affairs. If permission is granted, the student must adhere to the following guidelines:  Make contact with a potential field site Director/Supervisor to inquire about the feasibility of the internship.  Submit a name, telephone number, email address, and address of prospective site/supervisor to the Director of Student Affairs in order that official contact can be made, to assess the site’s ability to meet the academic and professional standards of the Placement Program.  Have the site supervisor submit a Student Internship Application Form.

Confirming the Field Placement Confirming the field placement is a process of negotiation and agreement between students and their selected sites. Students are expected to be proactive in obtaining placements; the Office of Student Affairs only facilitates the process. Students are encouraged to complete arrangements for their field placements at their earliest convenience. The process begins in October and can be over as soon as a student is chosen by a Site & Supervisor, and the internship is approved by the Office of Student Affairs. Regardless of when students finalize their internship arrangements, it is expected that all students will be matched with sites by April 1, and that all Field Placement Contract and Learning Agreement be turned into the office by April 1. Students will not be able to register without a contract. Completion of the Contract Agreement form requires meeting with the prospective supervisor on-site to discuss the specifics of the internship and to agree on learning goals; signatures from both the supervisor and intern; return of a signed hard copy of the contract to the Office of Student Affairs.

Union General Assembly of Presbyterian Church in Korea Ordination Policies and Procedures

The UGAPCK will ordain graduates of the Reformed University Master of Divinity degree program as Pastors, Probationers, or Evangelists, in accordance with their compliance and qualification.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Pastoral Qualification Examination The examination is given to those graduated or a prospective graduate from Reformed University with Master of Divinity degree and has no grounds for disqualifications for pastoral or ministerial services.

Required Documents 1. Examination Application completed and signed (one original) 2. Family Census Registration (two original) 3. Certificate of Graduation (one original from the most recent) 4. Recommendation from Synod General Secretary (one original) 5. 3X4 Photo (three original, recent) 6. Written Oath (one original) 7. Ministry Planning (one original) 8. $500.00 Application Fee 9. Annual Membership Fee Engagement (per capita apportionment)

Process 1. Practicum a. Services i. Communion Service ii. Rites of Baptism Funeral Service iii. Benediction b. Sermon i. Presiding in accordance with the Order of Sunday service 2. Qualification Review and Interview

Probationer Qualification Examination The examination is given to those enrolled or graduated from the Reformed University MDiv program and has no grounds for disqualifications for pastoral or ministerial services.

Required Documents 1. Examination Application completed and signed (one original) 2. Family Census Registration (one original) 3. Certificate of Graduation (one original from the most recent) 4. Recommendation from Synod General Secretary (one original) 5. 3X4 Photo (two original, recent) 6. 5-minute sermon template 7. Written Oath (one original) 8. $500.00 Application Fee

Process 1. Written Tests a. Theology b. Code of Conduct c. Sermon d. Church Policy 2. 5-minute sermon practical skill 3. Qualification Review and Interview

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Evangelist Qualification Examination This examination is given to those who have completed the Junior-level education curriculum at Reformed University and are practicing ministry at a qualified church.

Required Documents 1. Examination Application completed and signed (one original) 2. Family Census Registration (two original) 3. Certificate of Graduation (one original from the most recent) 4. Recommendation from his/her senior pastor (one original) 5. 3X4 Photo (three original, recent) 6. Written Oath (one original) 7. $500.00 Application Fee

Process 1. Written Tests a. New Testament b. Old Testament 2. Qualification Review and Interview 3. Curricular Practical Training (CPT) for international students 4. Optional Practical Training (OPT) for international students 5. Student Employment (On-campus Employment)

STUDENT EMPLOYMENT The Office of Student Affairs of Reformed University is available to help students with financial hardships and difficulties, where possible. We understand balancing work and academic pursuits is a significant challenge faced by the University and students. Reformed University also understands the importance of working experiences for our students to start a career. Even though the number of available positions is small, Reformed University recruits students for on-campus employment during the normal registration period. The Office of Student Affairs, through public notice, receives applications from students.

Application Requirements On-campus employment is open to any student who has completed two consecutive two semesters of full-time study.

Application and Employment Procedure Reformed University's Office of Student Affairs, in consultation with the Office of Business Affairs, receives applications and carries out extensive searches for students who match job openings.

Application notices are publicized throughout campus and on the official RU website, with detailed job descriptions and requirements approximately three weeks prior to the beginning of each semester. Historically, Reformed University has recruited on-campus employees in these job categories:  Library Assistant  Chapel Assistant  Teaching Assistant  Administrative Assistant 81

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

On-campus Employment Compensation Tuition Credit in scholarship ($7.50+ per hour) Need-based scholarship eligibility

Work Requirements for On-Campus Employment Less than 20 hours per week (hours of employment may vary according to need) Less than 40 hours per week during summer vacation

AREA INFORMATION

PUBLIC LIBRARIES Gwinnett County Public Library http://www.gwinnettpl.org/ 770-978-5154 Branches Decatur 404-370-3070 Chamblee 770-936-1380 Doraville 770-936-3852 Buford 770-945-4196 Duluth 770-476-1992 Lawrenceville 770-822-4522 Norcross 770-448-4938 Peachtree Corners 770-729-0931 Atlanta Fulton 404-730-1700 Marietta 770-509-2711

PARKS

Gwinnett County Parks & Recreation Department 770-822-8840 Cobb County Park & Recreation Department 770-528-8800 Dekalb County Parks & Recreation Department 404-371-2631 Fulton County Parks & Recreation Department 404-730-6200

LOCAL ATTRACTIONS

Atlanta Botanical Garden 404-876-5859 1345 Piedmont Ave., Atlanta, GA 30309 Hours: April-October Tue-Sun 9am-7pm, November-March: Tue-Sun 9am-5pm Consisting of several greenhouses, the exotic garden stands like an oasis in the middle of the bustling city. Great for dates, the extraordinary plants and Japanese architecture are worth seeing.

Atlanta History Center 404-814-4000 130 W. Paces Ferry Road, Atlanta, GA 30305 Hours: Mon-Sat 10am-5:30 pm, Sun 12pm-5:30pm This museum has the entire history of Atlanta from Indian settlements to the Civil War to the Civil Rights movement histories and to the 1996 Olympic Games. 33 acres of gardens, two historic houses, and nature trails allow visitors to enjoy Atlanta in a whole new perspective.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Atlantic Station http://atlanticstation.com/ 18th Street, Atlanta, GA 30363 This newest addition to the city used to be a 138-acre steel mill. The new shopping and restaurant district were built after a $2 billion development. Parking is always plentiful in the parking decks below.

Buckhead In the heart of uptown Atlanta, this shopping and restaurant district is always filled with visitors and locals alike.

Callaway Gardens 800-225-5292 5887 Georgia Hwy 354 Hours: March 19-Labor Day Weekend: 9am-6pm, Labor Day – March 19: 9am-5pm The garden is located in Pi ne Mountain, Georgia, 60 minutes southwest of Atlanta. This beautiful attraction has plenty of walking paths through gorgeously landscaped gardens. The butterfly conservatory is definitely worth your visit.

Carter Museum & Library 404-865-1700 441 Freedom Pkwy., Atlanta, GA 30307 Museum Hours: Mon-Sat 9am-4:45pm, Sun: noon-4:45pm Library Hours: M-F: 8:30am-4:30pm The one and only president from Georgia, Jimmy Carter’s Museum & Library display the formal president’s legacy and his current community projects. The exhibit is part of the Presidential Library system administered by the National Archives and Records Administration, a Federal government agency.

Centennial Olympic Park 404-223-4412 265 Park Ave., Atlanta, GA 30313 Memories of the 1996 Olympic Games are enshrined here at this lovely park.

CNN Center 404-827-2300 1 CNN Center, Atlanta, GA 30303 Hours Daily: 9am-5pm News is the business of CNN, and here you can see all the secrets of the broadcasting. Take a tour of a real live newsroom and can even host your own show with a nominal fee.

Fernbank 404-634-7127 767 Clifton Road, Atlanta, GA 30307 Hours: Mon-Sat: 10am-5pm, Sun 12pm-5pm This natural history museum houses 160,000 square foot of some of the most interesting objects in the world. Located in the Druid Hills area, Fernbank exhibits fossils, an IMAX theatre, and many different and fascinating exhibitions.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Fox Theatre 404-881-2100 660 Peachtree St., Atlanta, GA 30308 Hours: Mon-Fri 9am-6pm, Sat 10am-3pm Built in the 1920s, this facility hosts variety of cultural experiences like musicals, ballet performances, classic films, opera and many others. The huge ballroom plays host to many extravagant affairs, and there is plenty of parking available around the venue.

Georgia Aquarium 404-581-4000 225 Baker St., Atlanta, GA 30313 Hours: Sun-Thu: 8am-6pm, Fri-Sat 8am-8pm One of the largest aquariums in the world, this facility boasts 8 million gallons of water and 100,000-plus animals, including whale sharks, goliath grouper, stingrays, hammerhead sharks, pacific octopus, sea lions, beluga whales and penguins. The children’s exhibit enables children to touch and interact with sea animals.

Helen, Georgia A German town in Northeast Georgia hosts a yearly Oktoberfest and year-round activities including tube riding down the river, horse carriage rides, glass arts and shopping. Horseback riding is also available.

High Museum 404-733-4400 1280 Peachtree St., Atlanta, GA 30309 Hours: Tue-Wed and Fri-Sat 10am-5pm, Thu 10am-8pm, Sun 12pm-5pm As the Atlanta’s premier art museum, educational and exhibition programs are available for both adults and youngsters. The museum seasonally hosts special exhibition such as Monet, Van Gogh, Picasso, Michelangelo and Louvre.

Lake Lanier 770-932-7200 6950 Holiday Road, Buford, GA 30518 Hours: May-Sept. Sun-Fri 10am-6pm, Sat 10am-7pm Built in 1957, the 38,000-acre lake and 540 miles of shoreline consists of beaches, boat docks, resorts and golf courses. During winter, Lake Lanier hosts the biggest Christmas Light show in the Atlanta area.

Margaret Mitchell House 404-249-7012 990 Peachtree St., Atlanta, GA 30309 Hours: Daily 9:30am-5pm “The Dump,” as Margaret Mitchell called this place, is an exhibit of the life of the Gone with the Wind author. This facility exhibits her early works, movie memorabilia and the author’s personal items.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Martin Luther King Memorial 404-331-6922 450 Auburn Ave., Atlanta GA 30312 Hours Daily: 9am-5pm, Memorial Day to Labor Day: 9am-6pm As the American civil-right movement head, Martin Luther King Jr. is an important figure in Atlanta history. His birth home, the church where he preached, and memorabilia are among the attractions at this sight.

Oakland Cemetery 404-688-2107 248 Oakland Ave., Atlanta, GA 30312 Hours: Spring & Summer: 8am-8pm, Fall & Winter: 8am-6pm This 88-acre active cemetery is on the National Register of Historic Places. Visitors can examine Victorian, gothic, and neoclassical mausoleums and tombstones. Guided tours are available on Saturday and Sunday.

Stone Mountain Park 770-498-5690 Hwy 78 E (Exit 8), Stone Mountain, GA 30087 Hours Daily: 6am-12am (most Attractions open at 10am) The 3200-acre park centering the world’s largest hunk of exposed granite offers walking trails, railroad rides, 4D Theatre, 1870 Old Town replica, golf, tennis, water slides and fishing. This is the ultimate recreational heaven in metro Atlanta.

The World of Coca Cola 404-676-5151 121 Baker St., Atlanta, GA 30313 Hours Daily: 9am-5pm Closed Easter, Thanksgiving, Christmas Day Just opened in new location, this Coca Cola shrine is full of memorabilia and collections. A 4D theatre will enhance your experience.

Zoo Atlanta 404-624-5600 800 Cherokee Ave., Atlanta, GA 30315 Hours: Mon-Fri. 9:30am-4:30pm, Sat-Sun: 9:30am-5:30pm Situated in Grant Park, this natural habitat zoo provides an exciting experience for adults and children. The key attractions are Starlet O’Hara the elephant, Kudzu and Ivan the gorillas, and Yang Yang and Lun Lun the giant pandas. There is a petting zoo open daily where kids can touch goats, pigs and sheep.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

TRANSPORTATION Whatever your transportation needs, from business traveler, to sightseer to shopper, Atlanta has many forms of transportation available.

Air

Hartsfield-Jackson International Airport is the busiest passenger airport in the United States. It is located approximately 10 miles from downtown Atlanta. http://www.atlanta-airport.com/ Customer Service: 404.530.7700 or 1.800.897.1910.

AMTRAK

An AMTRAK station is located at 1688 Peachtree Street, NW. For more information visit their website at http://www.amtrak.com/ or call the local station information line 404-881-3062.

Rental Cars

All major car rental companies are available at Hartsfield-Jackson International Airport and throughout the city. For more information see “Ground Transportation” at airport’s website at http://www.atlanta- airport.com or the Yellow Pages.

MARTA Bus

The Metropolitan Atlanta Rapid Transit Authority (MARTA) provides bus service to over 125 routes and shuttle service to several attractions. For route maps, visitor’s passes, schedules and much more visit the MARTA website at http://www.itsmarta.com. Customer Service: 404.848.4711.

MARTA Train

The Metropolitan Atlanta Rapid Transit Authority (MARTA) provides rail services on two lines. The South-North line runs from Hartsfield-Jackson International Airport to Atlanta’s downtown, Mid-town, Buckhead, Doraville and Dunwoody, while the East-West line runs from Indian Creek to Hamilton Holmes. For route maps, visitor’s passes, schedules and much more visit the MARTA website at http://www.itsmarta.com/ Customer Service: 404.848.4711.

Taxis

There are taxis available at the Hartsfield-Jackson International Airport Ground Transportation Center, at local hotels and special events throughout the city. Consult the Yellow Pages for local listings.

Shuttle Services

There is a Shuttle Service available for inside and outside the Metro area. For more information contact the Hartsfield-Jackson International Airport, Ground Transportation Center for service to businesses, locations, hotels and residences. www.atlanta-airport.com

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

INTERNATIONAL STUDENTS

International Students,

Welcome to Reformed University! We are pleased that you have chosen to further your postsecondary theological education with this institution. Since its official beginning in 2006 here in the US, many able and devoted ministers have graduated with Reformed University degrees in addition to those graduates from the Jung Lib Theological Seminary in Seoul, Korea for many more years. Many of those graduates are now serving God in their native countries and in their mission fields. The faculty and staff of Reformed University extend a warm welcome to each of you and pray that your experience with us will prove to be a valuable endeavor of eternal value.

The International Student Advisement Center is and will be an important key source of information and support while you study at Reformed University as an international student with F-1 visa status or as a dependent of our international student. This handbook was prepared as a guide for you to understand policies and procedures to help you maintain your student visa. It may not contain answers to every question you may have; however, consider this handbook as the fundamental and foundational guideline for your staying and studying before you actually come and visit the center for answers and help. It was designed to give you information on who to contact and about some of the experiences that you can expect while you study at Reformed University. Reformed University Catalog, Reformed University official website at www.runiv.edu are other forms of resource that will help you throughout your career at Reformed University. Most campus policies are outlined in these resources along with Student Handbook and Code of Conduct Manual.

We are dedicated to providing high quality services to assist and enhance your academic and social experiences while at our institution. We are building the Reformed University Academia together.

WELCOME!

Contact us at: Phone- (770) 232-2717 Fax- (770) 232-2750 E-mail- [email protected] Mail: 1724 Atkinson Rd., Lawrenceville, GA 30043

In Christ,

Charlie Kim, PDSO International Student Advisor Reformed University

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

CONTENTS Reformed University takes seriously the task of providing quality education for international students who are preparing themselves for gospel ministry leadership in their own countries. Applicants are selected on the basis of potential for significant contribution to the Christian Church in their own homelands. International students are expected to return to their native countries between residencies to provide leadership in ministry.

This handbook is designed to help acquaint students visiting and studying at Reformed University with F-1 Visa Status with some matters that are of particular importance to you as an F-1 student attending Reformed University and to familiarize you with the services offered to them. Please use it for reference throughout the time of your staying. It is not comprehensive in all matters referring to F-1 students. Please contact the International Student Services Center with any other matters or questions you may have regarding your status. Furthermore, all and any rules and regulations noted in this handbook may change without any prior notice for immediate implementation of regulation amendments from SEVIS or USCIS.

International Student Services Center The International Student Services Center exists to provide quality administration and information for federal regulation compliance to all international students attending Reformed University. In conjunction with the Reformed University Office of Admissions the collective effort is to provide quality administrative assistance to all international students for an educational experience of excellence.

ISSC advises students on all F-1 immigration issues. Such issues may include maintaining status, failing to maintain full-time status or withdrawing below full-time, changing immigrant or nonimmigrant status, applying for work permits, and applying for curricular or optional practical training, reinstatement and more.

International students are required to report and update a current mailing address and telephone number to the office within 10 calendar days of any changes.

International Student Services Center Reformed University Office Hours: Monday-Friday 9:00AM to 5:00PM The office closes on weekends and all scheduled holidays.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

SEVIS

The International Student and the SEVIS System An international student is someone who obtains a Non-Immigrant Student (F-1) Visa to study in the United States using a SEVIS Form I-20. To remain in F-1 status, students become and remain full-time students every fall and spring semester until he/she completes academic degree program or non-degree certificate program at Reformed University. What is SEVIS? SEVIS is an Internet database which maintains current academic and immigration information on non-immigrant students (F-1 visas) and their dependents (F-2 visas). SEVIS stands for Student and Exchange Visitor Information System. SEVIS enables schools to transmit electronic information and event notifications, via the Internet, to the United States Citizenship and Immigration Services (USCIS) and Department of State (embassies and consulates) throughout a student’s stay in the U.S.

Previously, SEVIS system was paper-based and most of the information required by SEVIS had been reported to the U.S. Government for many years until schools, students and government officials found the paper-based system had precluded widespread coordination between schools and governmental agencies. Therefore, in 1996, Congress passed legislation directing the INS to move to an electronic data collection system. Lack of funding delayed the implementation until the USA Patriot Act in October 2001 authorized funding and required nationwide compliance by January 30, 2003. Who has access to SEVIS?  The school that issued your ACTIVE I-20 (previous institution DOES NOT have any access to your information unless the transfer history)  ICE (Immigration and Customs Enforcement), http://www.ice.gov/  USCIS (United States Citizenship and Immigration Services), http://www.uscis.gov/  CBP (Customs and Border Protection), http://www.cbp.gov/ What data does SEVIS collect?  Whether a student enrolled or failed to enroll in classes each semester prior to the first day of class;  Whether a student drops below full-time enrollment (12 credit hours for undergraduate students, or 9 credit hours for graduate students) without prior authorization from a Primary Designated School Official (PDSO);  Changes of major or academic level;  Program extensions;  Premature (either voluntary and involuntary) termination of study – date and reason;  A change in the student's (or the dependent's) legal name, contact information or mailing address;  A change in the student's (or the dependent's) marital status;  A change in the student's (or the dependent's) immigration or non-immigration status;

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 Employment authorizations (Curricular or Optional Practical Training);  Financial information;  School transfers;  Academic or disciplinary actions taken due to criminal conviction; and  Information regarding any student who fails to maintain status or complete their program. What other immigration changes should each international student know about?  Students must report address changes within 10 days to the Primary Designated School Official (PDSO);  Students must apply to the USCIS for Optional Practical Training (OPT) prior to completion of studies at least 120 calendar days;  Students are eligible for 12 months of OPT after each higher education level (Bachelor’s, Master’s, Doctorate);  Only one on-line/distance education course (3 credit hours) per semester may count toward full-time enrollment. All other courses must be on-campus;  Only one directed/independent study education course (3 credit hours) may count toward full-time enrollment. All other courses must be on-campus. This study CANNOT be practiced in conjunction or in combination with on-line/distance study education course;  Any reduced course load must be pre-approved by a Primary Designated School Official (PDSO);  An F-2 dependent may not enroll in a full course of study/degree program; and  New international students may enter the United States no sooner than 30 days prior to the start date on their I-20 (the first day of classes). How should I stay informed of SEVIS updates or information? Stay informed. DO NOT rely on your friends or the media for accurate information regarding immigration issues. As well-meaning as they may be, they may not be aware of recent developments and practices. Remember, you are responsible for maintaining your F-1 or F-2 status. Check with the PDSO if you have any questions/concerns.

In order to maintain constant and flawless communication with students, Reformed University is utilizing following channels, so please stay informed:  Bulletin Announcement  Web Announcement  E-Mail Announcement (Student E-mail account is provided for better communication)  Orientation Sessions  Beginning and Ending Services  Chapel Services

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

ACADEMIC RESOURCES and INFORMATION Classroom Procedures At the beginning of each semester, your instructor will give you a syllabus for your enrolled course. The syllabus will contain important information that you need to know for that course. It will include such information as the assigned text(s), explanation of how the grade is determined and assessed, tests/assignments, class schedules, classroom policies and other important information. You will need to refer to it throughout the semester. ISSC strongly recommends all international student to stay informed of all course proceedings and requirements so that you may not fail the course, which would impose immigration restrictions.

Classroom procedures are generally informal, although a high level of academic performance is expected. Regular attendance is advised. In addition, classroom participation is strongly encouraged. All professors have scheduled office hours, when students can go to talk to them to ask questions or discuss problems. If the Professor does not have an on-campus office, they will have on the syllabus their contact information. Talk to your instructors. Understand that instructors expect students to ask questions in class, after class, and during office hours. Getting to know your professor will enhance your education and may satisfy some needs of yours. When you graduate, you may ask some of your professors to write a letter of reference or recommendation for you forwarded to your intended institution you are applying. Questions about the syllabus, course content, and required assignments are important. Asking questions demonstrates that you are interested. The campus policy does not permit food or drink in classrooms, but some instructors may allow you to drink as long as it does not disturb the rest of the class. Please be advised that some instructors may have different dress code or restrictions imposed during class hours. Attendance Policy Excessive absences could jeopardize the I-20 status of an international student. Such absences also result in one being required to repay any financial aid received as well as any additional charges incurred by Reformed University.

In any case of unwanted disease epidemics which may harm others or expose them to illness, the instructor, upon receiving excusal form from student or his/her designee(s), may excuse the student from course attendance requirement. However, this exception may be made only in cases of extreme circumstances and only with the approval of the Director of Academic Affairs. Important Information Regarding Class Attendance If the administrative withdrawal of an I-20 student places that student under the required minimum courses, he/she must register for another on-campus class to remain in compliance. If the student does not or cannot register for another class and if the student falls into a category of violation of minimum course taking requirement, the student will be out of status, which must be reported to USCIS through SEVIS.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Full-Time Status All international students are legally required to maintain full-time student status. Only when the I- 20 student is in the last semester prior to graduation may he/she possess a less than full-time enrollment status. Full-time for a Bachelor student is 12 credit hours (4 classes), Master of Divinity for 12 credit hours, and other Master's is 12 credit hours (3 classes). Full-time for a Doctor of Ministry student is 9 credit hours or a combination of classes and 12 clock hours per week toward research and writing. ** Students who drop below the minimum requirement to maintain F-1 status will be terminated as required by USCIS regulations.

ADMINISTRATIVE OFFICES

Office of Admissions The Office of Admissions receives and processes all applications for admission, re-admission, Change of Degree program and higher degree program.

Entering a New Degree or Non-Degree Program Students who complete a degree at Reformed University and wish to continue in a new program must: 1. Complete an Admission Application. 2. Complete a I-20 application form. 3. Present current financial documentation and a notarized Affidavit(s) of Support verifying the ability to satisfy the obligations required - Most recent bank statements (2 months), Bank letter stating the ending balance is NOT accepted. 4. The student's financial supporter must indicate amount and duration of support. Also, the bank statements must not be dated older than 2 months prior to the form I-20 application date. A new I-20 form will be created with the new program information and a new program completion date upon acceptance into the new program and when the above actions have been completed. To enter a new program the student must complete a reactivation application which can be completed online at www.runiv.edu or you can secure a form from the International Student Services Center. Note: Student supporting himself, sponsor, or both must provide bank statements – active checking or regular savings accounts- with funds that are equal to or greater than the total listed in the “Estimated Annual Expenses” section of the I-20 Student Visa Application. 5. A new I-20 form will have a program beginning date and ending date in accordance with school calendar of semester beginning and ending date. 6. Upon acceptance of an international student, the Admission's officer will forward student file to the International Student Service Centers to create an "Initial" or "Pending" I-20 until full registration is complete, so then the student's status becomes ACTIVE. Registrar’s Office All matters regarding grades, graduation, transcripts, letters of certification, and drop/add are conducted in the Registrar’s Office.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Official Documents Registrar's Office is responsible for your official documents such as:  Verification of Enrollment  Letter of Good Standing  Travel Letter  Certificate of Graduation / Certificate of Completion  Official Transcript Note: For international student, requested document minimum processing time is three (3) days; however, additional time and charges will be the student’s responsibility when shipped overseas to the designated mailing address. Note: The minimum processing time is three (3) days. During peak times of the year, the turn- around time could be 5-10 days.

Grades Grades will be posted on the website for you to print out. If there is a problem with your grade, please contact your instructor with the Academic Record Correction Request form from the Registrar's Office. If there is an academic grade change granted, your instructor will advise the Registrar’s Office and student will be able to notice the changes on the website within 30 business days. Academic Record Correction Request is limited to within 30 days from the final day of the course. After 30 days, the Registrar's Office will NOT proceed with the correction request.

Graduation  Graduation packets  Cap & gown  Final clearance to graduate  Diploma

Office of Business Affairs (Student Accounts Office) All financial matters are conducted at the Student Accounts Office with the exception of student financial aid. The Reformed University website provides students with financial information. Class Registration, grades, and the current status of the student’s account balance can be obtained. Students are encouraged to visit the website prior to calling the Student Account Office. Students are required to add or drop classes via the Reformed University website. This will automatically send information to the Student Accounts Office. Any tuition refunds due will be added to your student account and will remain on deposit until a request for financial disbursement is received. Funds will be released only to the student or their approved representative. Approval of a representative must be established with a personal appearance by the student and the submission at the Student Accounts Office in writing of the authorization in writing approving the representative. Refunds are mailed only to the address maintained by the student in the Reformed University database. It is the student’s responsibility to keep accurate address information. Answers to most questions can be found in the school catalog or website.

Tuition may be refunded as scheduled below (Usually fees and charges are not refundable). Not attending classes (i.e., No Show) does NOT constitute a formal withdrawal. Dated and Signed Tuition Refund Request Form must be submitted to the Office of Academic Affairs by the scheduled time shown to be entitled to any refunds:

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Students will receive refunds for overpayments and/or withdrawal from classes. Students will not receive refunds on late fee charges, any administrative charges, any private scholarships, late payment fees, application fee, I-20 fee, and penalty for non-payment or default payment fees. The Office of Business Affairs may consider refunds on an individual basis where personal emergency or extreme hardship is involved in consultation with the Office of Student Affairs.

Refund Students who withdraw or are withdrawn from class may be entitled to partial/full tuition refund, (usually fees are not refundable) and refunds will be disbursed in full. Students will receive refunds for overpayments and/or withdrawal from classes or institution without any additional constituted administrative fees charged.

Students will not receive refunds on late registration fees, any private scholarships, late payment fees, deferred payment fees, application fee after 3 business days of initial application filed, and charges for non-payment, default payment fees, or any charges for returned checks. Not attending classes does NOT constitute a formal withdrawal.

In any case of course cancellation, the institution will notify each student of a course cancellation and recommend other course works for replacement. However, if this process is not satisfactorily implemented and course change is not complete prior to the first day of a class, the institution will refund the full tuition for the cancelled course to the student without filing Tuition Refund Request.

Dated and Signed Tuition Refund Request Form must be submitted to the Registrar's Office. The Office of Business Affairs (Student Accounts) may consider refunds on an individual basis is considered where extenuating circumstances such as student injury, prolonged illness or death, or other circumstances which prohibit completion of the course or program of study.

Terms of Refund In order to calculate refunds, Reformed University adopts a system in accordance with the date on which the student has begun the official withdrawal or drop process by submitting the Dated and Signed Tuition Refund Request Form to the Registrar's Office.

Refunds are determined based on the proration of tuition and percentage of program completed at withdrawal, up until 50% of the program

If Tuition Refund Request is received and recorded by the Registrar's Office:  Within three (3) business days after the initial application agreement received 100% of tuition and fees, including non-refundable application fees  After 3 days of initial application agreement received and during the first week of a semester 95% of refundable tuition and fees  During the second week of a semester 90% of refundable tuition and fees  During the third & fourth week 75% of refundable tuition and fees  During the fifth, sixth, seventh, & eighth week (before fifty (50) percent of the period of enrollment) 50% of refundable tuition and fees

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 After the eighth week (after fifty (50) percent of the period of enrollment) No Refund

Reformed University charges for fees, books and supplies which are in addition to tuition, refunds any unused portion of the fees except for:  items that were special ordered for a particular student and cannot be used or sold to another student  items that were returned in a condition that prevents them from being used by or sold to new students  non-refundable fees for goods and/or services provided by third party vendors

For all students, refunds will be available within 30 calendar days of refund request. However, for any students leaving the US territory or with a permanent address in a foreign nation, please allow extended delivery days as the Paper Check may be delivered within 10 to 15 business days depending on the country and region of your desired mailing location.

Full Refund if Called to Active Duty Reformed University will refund 100% of ALL tuition and fees for US military personnel who receive orders calling them into active duty and must discontinue studies during the academic semester.

Appeal / Complaint Students who are not satisfied with the regulation specified in regard to Reformed University Refund Policy may take an initial appeal process to the Registrar. If the students are still discontented, they may appeal either to the President or to the Academic Standing Faculty Committee. The President or the committee may make a recommendation for resolution, but when a decision being made does not bring justice and fairness to the students, they may take final appeal to GNPEC (Nonpublic Postsecondary Education Commission) of Georgia as follows:

State of Georgia NONPUBLIC POSTSECONDARY EDUCATION COMMISSION Address: 2082 East Exchange Place, Suite 220 Tucker, GA 30084-5305 Office Number: (770) 414-3300 Website: http://gnpec.org/consumer-resources/gnpec-authorized-school-complainant-form/

IMMIGRATION INFORMATION

Immigration Information As a non-immigrant student, you have been granted temporary permission to live and study in the United States. Prospective students who are coming to the United States to pursue full-time academic or vocational studies are usually admitted in one of two nonimmigrant categories:  The F-1 category includes academic students in colleges, universities, seminaries, conservatories, academic high schools, other academic Institutions, and in language training.  An M-1 visa for vocational training.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Reformed University admits F-1 Visa students only. Your primary responsibility is to pursue your education while in the United States. It is your responsibility to follow the regulations outlined by the Department of Homeland Security (DHS) and the United States Citizenship and Immigration Services (USCIS) in regard to maintaining your non-immigrant status.

If you have any questions or concerns about your visa, contact International Student Services Center (ISSC).

Passport Your passport is your own government's permit for you to leave and re-enter your own country. You should keep your passport valid at all times (most passports contain an expiration date) unless exempt from passport requirement. Consult your own embassy in the U.S. to renew your passport. The embassy officials will tell you what forms and fees, if any, are required. If you are required to supply a letter affirming that you are a student at Reformed University (i.e., Verification of Enrollment) you can request an official letter from the Reformed University Registrar's Office. For addresses of your country's embassy, link to http://www.embassy.org/embassies/

Visa The visa stamp put in your passport by the U.S. consul abroad is required to enter the United States, unless exempt from visa requirements, but has no bearing on how long you can stay here. It also indicates the classification status you will have upon admission to the United States. It is necessary to renew your visa if the visa has expired and you are planning on traveling outside the North American continent. You may renew your visa by visiting the U.S. consul in the country to which you are traveling; unfortunately, it is NOT possible to renew an F-1 visa within the borders of the U.S.

Form I-94, Arrival/Departure Record The I-94 shows that you have been admitted to the U.S. The I-94 is usually stapled onto the US visa page of your passport. It contains an eleven-digit identifying number (called your departure number) that the Department of Homeland Security (DHS) uses to keep track of your arrival in and departure from the United States. The DHS sometimes refers to the "departure" number as the "admission" number. There may be a date written in the upper right-hand corner of your I-94. You must leave the US by that date or apply to extend your stay. If there is no date, but rather the inscription "D/S" (duration of status,) you are admitted for the length of your program of study as indicated on your I-20, plus any period of post-completion optional practical training, plus 60 days. If you graduate before the completion date indicated on your I-20 you are considered to have completed your program of study and your I-20 is no longer valid.

Form I-20 The I-20 is the immigration document issued for the program and level of study the student is presently pursuing. Page 3 of the I-20 contains lines for an endorsement by a Designated School Official (PDSO) affirming that the information on the front of the I-20 is correct for the purpose of re-entering the United States. There are spaces for information about the F-1 student's dependents, and others for employment authorization, curricular practical training, recommendations for post-completion practical training, or notations by a DHS official.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Note: Any international student traveling outside the US border, should meet DSO's or PDSO if Reformed University to receive an endorsement on the page 3 for the purpose of re-entering the United States. Keep these documents current and in a safe place at all times.

Make photocopies of your travel documents and keep the copies in a safe place, separate from the originals. Photocopy the following documents for you and any dependents:  Passport pages that have your picture and personal information, as well as official information (including its date of expiration)  Current Visa status page  Both sides of your Form I-94  All parts of your I-20  Keep all copies of former I-20s

Note: Reformed University International Student Services Center is NOT liable for making photocopies of your document. Therefore, school officials may not reproduce those documents at your request.

Data Integrity The Student and Exchange Visitor Information System (SEVIS) record must be in Active status when an F, M or J nonimmigrant applies for a benefit. A nonimmigrant with a record in any other status will not have success at applying for a benefit.  The nonimmigrant's name must match all supporting documents.  The nonimmigrant’s status, name, and date of birth must be correct in SEVIS.  The supporting documents must be consistent and reflect the nonimmigrant’s proper name, date of birth and nonimmigrant status.

What should an F, M or J nonimmigrant do if there is an error on the passport?  A nonimmigrant with a passport error should consult the home country embassy or consulate to find out how to correct, update or renew the passport. Most embassies and consulates have a website with information regarding this issue.  Spacing is as important as spelling and must be consistent. For instance, systems will not read “Mc- Millan” and “McMillan” as the same name.

What should an F, M or J nonimmigrant do if there is a discrepancy on the Form I-94? Us Customs and Border Protection (CBP) reviews requests for corrections and, if appropriate, issues the necessary replacement documents to remedy the following errors made on the Form I-94 at the time of entry into the United States.

What should an F, M or J nonimmigrant do if there is a discrepancy on the Form I-20? Please visit ISSC for immediate amendments on your Form I-20. In accordance with your most recent passport, and I-94, your PDSO or DSO will change the information on your I-20 and reprint the document for your use.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

IMPORTANT RULES TO REMEMBER

Your Role and Responsibilities as an International Student The U.S. Federal Government has implemented regulations that govern how international students must maintain status while pursuing a degree. The Student and Exchange Visitor Information System (SEVIS) is an integral part of these regulations. SEVIS has very specific and very strict requirements for updating the data it contains. The guidelines below are for maintaining status while in the U.S. Failure to follow these guidelines could result in your F-1 status being cancelled.

All international students are legally required to maintain full-time student status. Only when the I-20 student is in the last semester prior to graduation may he/she possess a less than full-time enrollment status. Full-time for a Bachelor student is 12 credit hours (4 classes) and Master's is 9 credit hours (3 classes). Full-time for a Doctor of Ministry student is 9 credit hours or a combination of classes and 12 clock hours per week toward research and writing.

Make progress toward the completion of your degree. You must make normal degree progress and be enrolled in a full course of study appropriate for your level and major.

The Department of Homeland Security may be notified for the following reasons:  Failure to enroll in a full-time course load  Failure to enroll in courses for the semester  Unauthorized drop of courses which results in reduced course load  Non-attendance of class(es)  Absences in excess of 3 per class (No absences are allowed in modules)  Failure to maintain adequate progress towards completion of program (repeated grades of “F”)  Academic dismissal due to poor GPA  Working illegally  Failure to make a full payment for enrolled courses

I-20 students must, without any exceptions, register for classes before the semester begins. Attendance is strictly enforced. Absences in excess of 3 classes per semester will result in failure of the course and possible disciplinary action.

Full-time study  F-1 students must maintain full-time student status each semester until they receive their degrees, except when the student needs a lesser course load to complete the degree requirements for graduation.  F-1 students are not required to register for the summer session.  F-1 students who request an earlier acceptance prior to the fall semester MUST register for the summer session to be ACTIVE in his/her visa status.  Credit for courses taken during the summer break are not considered valid by the Federal Government for status verification.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 Full-time study for international students means a minimum of nine credit hours for graduate students, and twelve credit hours for undergraduate students. Any deviations from these listings should be discussed with an advisor in ISSC. There are a few circumstances under which a student may be authorized to enroll less than full-time or to withdraw from a class(es) during a given semester; however, prior approval from an ISSC advisor must be obtained.

ALL INTERNATIONAL STUDENTS ARE REQUIRED TO MAINTAIN A FULL COURSE LOAD. ANY STUDENT WHO DROPS BELOW A FULL COURSE LOAD, WITHOUT AUTHORIZATION, WILL BE OUT OF STATUS. REDUCED COURSE LOAD AUTHORIZATION REASONS ARE LISTED BELOW.

A Reformed University - Designated School Official (PDSO) may authorize an international student to drop below a full course load for the following reasons:

USCIS Federal Regulation Code 8 CFR Sec. 214.2 (f) 6 A. Academic difficulties. The PDSO may authorize a reduced course load because of a student's initial difficulty with the English language or reading requirements, unfamiliarity with U.S. teaching methods, or improper course level placement. The student must resume a full course of study at the next available term, session, or semester, excluding a summer session, in order to maintain student status. A student previously authorized to drop below a full course of study due to academic difficulties is not eligible for a second authorization by the PDSO due to academic difficulties while pursuing a course of study at that program level. A student authorized to drop below a full course of study for academic difficulties while pursuing a course of study at a particular program level may still be authorized for a reduced course load due to an illness medical condition as provided for in paragraph (B) of this section. B. Medical conditions. The PDSO may authorize a reduced course load (or, if necessary, no course load) due to a student's temporary illness or medical condition for a period of time not to exceed an aggregate of 12 months while the student is pursuing a course of study at a particular program level. In order to authorize a reduced course load based upon a medical condition, the student must provide medical documentation from a licensed medical doctor, doctor of osteopathy, or licensed clinical psychologist, to the PDSO to substantiate the illness or medical condition. The student must provide current medical documentation and the PDSO must reauthorize the drop below full course of study each new term, session, or semester. A student previously authorized to drop below a full course of study due to illness or medical condition for an aggregate of 12 months may not be authorized by a PDSO to reduce his or her course load on subsequent occasions while pursuing a course of study at the same program level. A student may be authorized to reduce course load for a reason of illness or medical condition on more than one occasion while pursuing a course of study, so long as the aggregate period of that authorization does not exceed 12 months. C. Reduced Course Load. (RCL) The PDSO may authorize a reduced course load in the student's final term, semester, or session if fewer courses are needed to complete the course of study. If the student is not required to take any additional courses to satisfy the requirements for completion, but continues to be enrolled for administrative purposes, the student is considered to have completed the course of study and must take action to maintain status. Such action may include application for change of status or departure from the U.S. Note: An RCL must be authorized in SEVIS by the PDSO BEFORE the student registers for a reduced course load.

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Program End Date Extension Procedure All SEVIS I-20 forms have a completion of studies date listed under section five (5). The statement reads: 5. The student named above has been accepted for a full course of study at school, majoring in . The student is expected to report to the school no later than and complete studies not later than . The normal length of study is months.

All international students are given a specific number of years to complete a respective degree. Currently Reformed University allots the following:

Degree Years to complete degree Number of months listed on your I-20 form Bachelor of Theological Studies (BATS) Five calendar years / 60 months Bachelor of Arts in Business Administration (BABA) Five calendar years / 60 months Master of Divinity (M.Div.) Four calendar years / 48 months Master of Arts in Theological Studies (MATS) Four calendar years / 48 months Master of Arts in Intercultural Studies (MAICS) Four calendar years / 48 months Master of Arts in Liberal Studies (MALS) Four calendar years / 48 months

If the student fails to complete all coursework within the time allotted due to class failure (a grade of “F”) an extension CANNOT be granted to repeat the course(s).

The student will have to utilize a summer session (if possible) or take extra courses in addition to the required minimum course load to complete the programs requirements.

Minimum course taking requirement per semester by USCIS or SEVIS may differ from the school requirement. Please check with your advisor before registration.

Students who fail to complete the programs requirements within the allotted time and are not eligible for an extension will be placed out of status after the program completion date has passed.

The student will not be permitted to continue to pursue his studies. To request an extension on an I-20 the student must complete a Official Document Request form (Form I-20 extension request) which can be obtained from the ISSC Office. This must be done at least 45 days prior to the program end date.

USCIS Federal Regulation Code 8 CFR Sec. 214.2 (f) 7 (iii) Program extension for students in lawful status. An F-1 student who is unable to meet the program completion date on the Form I-20 may be granted an extension by the PDSO if the PDSO certifies that the student has continually maintained status and that the delays are caused by compelling academic or medical reasons, such as changes of major or research topics, unexpected research problems, or documented illnesses. Delays caused by academic probation or suspension are not acceptable reasons for program extensions. A PDSO may not grant an extension if the student did not apply for an extension until after the program end date noted on the Form I-20. An F-1 student who is unable to complete the educational program within the time listed on Form I-20 and who is ineligible for program extension pursuant to this paragraph (f)(7) is considered out of status. If eligible, the student may apply for reinstatement under the provisions of paragraph (f)(16) of this section.

100

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

On-line Courses (Distance education) Students may take one on-line course or distance education course, and have it count towards one of the courses required for full-time enrollment. While more on-line courses may be taken in any semester, only 3 credit hours will count toward the total required to maintain a full course of study. These courses must be taken concurrently with traditional campus-based courses. Please note that student is not limited to one on-line course, but no matter how many he/she takes; only 1 course (or 3 credit hours) per semester counts towards maintaining a full course of study.

Employment Employment opportunities are limited for international students in the US. On-campus employment is allowed for F- 1 status holders with permission through the ISSC office. On-campus employment is limited to 20 hours during the academic year and may be full-time during vacation periods. Off- campus employment is available with special permission; please see an adviser in ISSC for further information. Please see section on F-1 employment for more details.

Address Changes Students must keep the International Student Services Center (ISSC) informed of their current telephone number, local U.S. and permanent home country addresses. Submit " Student Information Change Request" Form to ISSC office with no delay. DHS requires all non-immigrants to update their address within 10 days of any change. To meet these federally mandated requirements, please contact the ISSC office with your address change. You will be required to also complete an AR-11 form which notifies the DHS of your address change or you may change your address online at https://egov.uscis.gov/crisgwi/go?action=coa.Terms.

Dependent of F-1 Visa holders (F-2) For dependents to enter on an F-2 Visa, all names, birthdates and country of birth must be listed on the I-20 application. Also, a Form I-20 cannot be processed without the student’s foreign address. The F-2 spouse of an F-1 student may not engage in full-time study, and the F-2 child may only engage in full-time study if the study is in an elementary or secondary school (kindergarten through twelfth grade). The F-2 spouse and children of an F-1 student may not accept employment. If the F-2 spouse or child wishes to engage in full-time study, he/she must apply for and obtain a change of nonimmigrant classification to F-1 or M-1 status. (Reformed University does NOT admit M-1 Visa students.)

USCIS Federal Regulation Code 8 CFR Sec. 214.2 (f) 15 (i) Employment. The F-2 spouse and children of an F-1 student may not accept employment. (ii) Study. (A) The F-2 spouse of an F-1 student may not engage in full-time study, and the F-2 child may only engage in full-time study if the study is in an elementary or secondary school (kindergarten through twelfth grade). The F-2 spouse and child may engage in study that is a vocational or recreational in nature. (B) An F-2 spouse or F-2 child desiring to engage in full-time study, other than that allowed for a child in paragraph (f)(15)(ii)(A) of this section, must apply for and obtain a change of nonimmigrant classification to F-1, J-1, or M-1 status. An F-2 spouse or child who was enrolled on a full-time basis prior to January 1, 2003, will be allowed to continue study but must file for a change of nonimmigrant classification to F-1, J-1, or M-1 status on or before March 11, 2003.

101

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

(C) An F-2 spouse or F-2 child violates his/her nonimmigrant status by engaging in full-time study except as provided in paragraph (f)(15)(ii)(A) or (B) of this section.

Authorized Summer Vacation Reformed University operates on a semester schedule. Therefore, international students are authorized to take a vacation without registering for classes between the months of May and August. Specifically, the months between the end of the spring semester and beginning of the fall semester. Also, students are not required to register for courses between the holiday vacation months. Specifically, the duration between the end of the fall semester and beginning of the spring semester this is usually approximately 30 days. The United States Citizenship and Immigration Services regulation for annual vacation is listed below.

USCIS Federal Regulation Code 8 CFR Sec. 214.2 (f) 5 (iii) Annual vacation. An F-1 student at an academic Institution is considered to be in status during the annual (or summer) vacation if the student is eligible and intends to register for the next term. A student attending a school on a quarter or trimester calendar who takes only one vacation a year during any one of the quarters or trimesters instead of during the summer is considered to be in status during that vacation, if the student has completed the equivalent of an academic year prior to taking the vacation.

The responsible school official should be contacted well before travel out of the country. Travel should only occur during the authorized vacation period excluding unforeseen emergency circumstances. Students planning to travel should have an endorsement by the Designated School Official on the last page of the form I-20. The PDSO will sign the form if:  The student’s financial documents are still valid  The student is planning to re-enroll upon return to the United States  The student is in compliance with all F-1 regulations A signature can be obtained by the PDSO in the ISSC Office.

Students may leave the United States and be readmitted after absences of five months or less. Upon your return to the United States, you should provide immigration inspectors with:  A valid passport.  A valid F-1 entry visa stamped in the passport (if necessary).  A current USCIS Form I-20 ID (Certificate of Eligibility for Nonimmigrant (F-1) Student Status - for Academic and Language Students) signed by your appropriate school official (you should have the appropriate school official sign your USCIS Form I-20 each time you wish to temporarily travel outside the United States).  A new USCIS Form I-20 A-B/I-20 ID if there have been any substantive changes in your course of study or place of study.  Proof of your financial support. When making your travel plans, please remember that you must be a fulltime student to keep your F- 1 student status. You will be considered to be "in status" if you take the annual summer vacation, as long as you are eligible and intend to register for the next school term.

102

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Reformed University strongly recommends all traveling international students to seek advice prior to your departure. All international student MUST be registered for each semester and have all charges and tuition be cleared to be listed on course attendance list to remain ACTIVE. Please schedule your travel during your authorized vacation period for your safekeeping of your status.

Tax Reporting Information All international students are required to submit an Annual Tax Report to the United States Internal Revenue Service (IRS) for the duration of their studies in the U.S. Students who have been in the U.S. beyond 6 years must file taxes. Submitting an Annual Tax Report is not the same procedure as Filing Income Taxes. Assistance and information for tax filing and reporting can be obtained by calling the Internal Revenue Service at 1-800-829-1040 or visiting http://www.irs.gov.

F-1 Transfer Procedures The procedure to transfer from one institution to another DHS-approved institution within the United States.

Eligibility An F-1 student is eligible to transfer to another DHS-approved school if the student has maintained valid legal status, has carried a full course of study at the school last attended, intends to pursue a full course of study at the new school and is financially able to attend the new school.

Checklist of Documents The school to which you are transferring may require a (P)DSO from your previous Institution to fill out a Transfer Clearance Form. Once you have met all requirements for transfer, possibly have shown a valid transfer clearance from the former school and have been released in SEVIS by your previous school, you will be issued a new Form I- 20 from the new institution.

Procedures If you are transferring TO Reformed University: 1. Inform the international student advisor at your current school that you intend to transfer to Reformed University. 2. Fill out Transfer Clearance Form 3. Ask International Student Advisor at your current school to fill out and sign the Transfer Clearance Form 4. Report to ISSC within 15 days of the report date on your new Reformed University I- 20 to proceed with the transfer procedure. THIS IS ABSOLUTELY NECESSARY TO MAINTAIN YOUR STATUS. 5. You will need to have the Transfer Clearance Form signed by a PDSO at your previous Institution, your passport, I-94 Departure Record, and all previously issued I-20s. If you have dependents in the U.S., you must bring each of their I-20s, passports, and I-94 Departure Records. 6. Submit admission application to Reformed University along with documents and information listed above. 7. Upon acceptance, the ISSC will notify your current school with Transfer Acceptance Letter and the Transfer Request via Fax.

103

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

8. Upon your SEVIS release, Registration, and Full payment of Tuition and Fees to Reformed University, you will be issued with a new form I-20.

Notes Your transfer is not complete until you have enrolled full-time for classes and your ISSC advisor verifies your full- time enrollment, updates your current U.S. and foreign addresses, and registers your record in SEVIS. The act of registering you in SEVIS is MANDATORY every semester. Be sure to make this possible by keeping your addresses current in Reformed University records. Failure to do so could cause you to fall out of status.

If you are transferring FROM Reformed University to a new Institution: 1. Submit Transfer Request Form to the Office of Admissions 2. Inform ISSC that you intend to transfer to another school 3. Discuss and determine with an ISSC advisor and the PDSO from your new school when Reformed University should "release" your SEVIS record to your new school. Keep in mind that once your record has been released to another school, Reformed University cannot access your record and consequently cannot reverse the release. Therefore, it is imperative that you be certain of your admissions status and of your decision to transfer to a given school. 4. Ask ISSC to sign the Transfer Clearance Form from the new Institution if required, and to release your record in SEVIS on a given date. 5. Report to the Designated School Official at the new Institution within 15 days of the program start date on your new I-20 to complete the transfer procedure. How long can an F-1 student stay in the U.S.? In contrast to most other non-immigrants who receive a specific period of time to remain in the U.S., a foreign national who obtains F-1 status is allowed to remain in the U.S. for the duration of status, that is the time it takes to complete the studies plus possible practical training. Duration of status is defined as the time during which an F-1 student is pursuing a full course of study at an approved educational institution, or engaging in authorized practical training following completion of studies, except that an F-1 student who is admitted to attend a public high school is restricted to an aggregate of 12 months of study at any public high school(s).

An F-1 student may be admitted for a period up to 30 days before the indicated report date or program start date listed on Form I-20. The student is considered to be maintaining status if he/she is making normal progress toward completing a course of study. Moreover, the international student will also be allowed to stay in the country for up to twelve additional months beyond the completion of the studies to pursue practical training.

Grace Period Normal Grace Period - 60 calendar days An F-1 student who has completed a course of study and any authorized practical training following completion of studies will be allowed a maximum of 60-days to prepare for departure from the United States or to transfer to another institution in accordance with immigration laws. Withdrawal from Classes - 15 calendar days An F-1 student authorized by the DSO to withdraw from classes will be allowed a 15-day period for departure from the United States.

104

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Fail to Maintain F-1 Status - 0 calendar day An F-1 student who fails to maintain a full course of study without the approval of the DSO or otherwise fails to maintain status is not eligible for an additional period for departure.

Reformed University Policy on Change of Status The International Student Services Center DOES NOT offer legal advice or act for students in changing their current status to F-1 or to any others from F-1. ISSC strongly recommends international students to designation to counsel. In general, the following requirements exist for a Change of Status to F-1 (I-539 petition):  Full admission to an academic program at Reformed University  Valid current non-immigrant status  Successful compilation of the requirements for a change of status: 1. A written statement explaining the reason why a change of status is being requested 2. A check or money order in the amount of $ 300.00, payable to “US Department of Homeland Security” 3. A copy of the student’s passport main ID (biographical) page and current visa 4. The student’s original I-94 card (for copying purposes only) 5. Current financial documentation (originals, no photocopies or faxes) showing at least the tuition and fee amount listed on your I-20 form available to the student or student’s sponsor, and an additional $3,000 per F-2 dependent. For students with sponsors, a completed and notarized I-134 Affidavit of Support and official banking statements 6. SEVIS Fee of $200 paid to the Department of Homeland Security. Information and instructions regarding the SEVIS fee are available at www.fmjfee.com 7. If the applicant is a dependent, a copy of the primary status holder’s I-94 and passport main page are also required. If the primary status holder is in F-1 status a copy of his/her I-20 is required.

Reformed University Policy on Reinstatements to F-1 Status (I-539 Petition for Reinstatement): International Student Services assists students who need to reinstate to F-1 status. Even though Reformed University will assist with the reinstatement, the student is responsible to ensure that any petition for reinstatement is complete, accurate, and timely. MUST apply for reinstatement within 5 months of falling out of status. Please note: Reformed University will not assist students with a reinstatement to status unless the student is currently registered at Reformed University in full-time status. The student must be able to do the following:  Establish to the satisfaction to the USCIS that the violation of status resulted from circumstances beyond the student’s control, or that failure to receive reinstatement to lawful F-1 status would result in extreme hardship to the student, and  Is currently pursuing a full course of study at the school which issued form I-20, and  Has not engaged in unauthorized employment, and  Is not deportable on any ground other than section 242(a)(1)(b) or (c)(1) of the Act [overstaying or failing to maintain status], and  Has not been out of status more than 5 months

105

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

In general, the following requirements exist for a Reinstatement:  Current full-time enrollment at Reformed University.  Successful compilation of the requirements for reinstatement  A written statement requesting reinstatement and explaining the reason why the student fell out of status  A check or money order in the amount of $ 300.00, payable to “US Department of Homeland Security.”  A photocopy of the student’s last I-20  A copy of the student’s passport main ID (biographical) page and current visa  The student’s original I-94 card (original may not have to be mailed to US DHS)  An official academic transcript from each US school attended since the last entry into the US  Current financial documentation (originals, no photocopies or faxes) showing at least the tuition and fee amount listed on your I-20 form available to the student or student’s sponsor, and an additional $3,000 for each F-2 dependent. For students with a sponsor, a completed and notarized I-134 Affidavit of Support

EMPLOYMENT INFORMATION

Employment Information There are three options for student employment: (1) curricular practical training (2) optional practical training and (3) temporary hardship. Off campus employment recommendations will only be given to students who have been enrolled for one academic year and are in good academic standing. Academic standing means you have a grade point average above a 2.0 and/or are not subject to academic probation based upon the current Reformed University Catalog. These options are explained in detail below in conjunction with the United States Citizenship and Immigration Services regulations. On-Campus Employment Due to limited available positions, on-campus employment at Reformed University is not common. However, once one or more positions become available, the Office of Student Affairs may post a recruiting announcement for following fields: Library assistant, Chapel assistant, Teaching assistant, Research assistant, or Administrative assistant. The compensation rate varies for the work assignment between the range of the State minimum payroll requirement and $10.00 per hour.

Upon recruitment, proper job training and orientation will be provided for successful job performance. Each on- campus employee is requested to fill out the time sheet each month to file for payroll, and the Office of Business Affairs at the reimbursement request from the Office of Student Affairs will issue the payroll statement and credit student's account for immediate fund availability.

USCIS Federal Regulation Code 8 CFR Sec. 214.2 (f) 9i (i) On-campus employment. On-campus employment must either be performed on the school's premises, (including on-location commercial firms which provide services for students on campus, such as the school bookstore or cafeteria), or at an off-campus location which is educationally affiliated with the school. Employment with on-site commercial firms, such as a construction company building a school building, which do not provide direct student services is not deemed on-campus employment for the purposes of this paragraph. In the case of off-campus locations, the educational affiliation must

106

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

be associated with the school's established curriculum or related to contractually funded research projects at the post-graduate level. In any event, the employment must be an integral part of the student's educational program. Employment authorized under this paragraph must not exceed 20 hours a week while school is in session. An F-1 student may, however, work on campus fulltime when school is not in session or during the annual vacation. A student who has been issued a Form I- 20 A-B to begin a new program in accordance with the provision of 8 CFR 214.3(k) and who intends to enroll for the next regular academic year, term, or session at the Institution which issued the Form I-20 A-B may continue on-campus employment incident to status. Otherwise, an F-1 student may not engage in on-campus employment after completing a course of study, except employment for practical training as authorized under paragraph (f)(10) of this section. An F-1 student may engage in any on-campus employment authorized under this paragraph, which will not displace United States residents. In the case of a transfer in SEVIS, the student may only engage in on-campus employment at the school having jurisdiction over the student's SEVIS record. Upon initial entry to begin a new course of study, an F-1 student may not begin on-campus employment more than 30 days prior to the actual start of classes. Optional Practical Training

OPT General Information  Apply for OPT at least 120 days prior to the start date of your employment.  A student may apply to the Service for authorization for temporary employment for OPT directly related the student’s major area of study.  The student may not begin OPT until the date indicated on his/her employment authorization document, Form I-766 or Form 688B  A student may submit an application for authorization to engage in OPT up to 90 days prior to being enrolled for one full academic year, provided that the period of employment will not begin until after the completion of the full academic year as indicated by the PDSO.  A student may be granted authorization to engage in temporary employment for OPT: (1) during the student’s annual vacation and at other times when school is not in session, if the student is currently enrolled, and is eligible for registration and intends to register for the next term or session; (2) while school is in session, provided that practical training does not exceed 20 hours a week while school is in session; or (3) After completion of the course of study, or, for a student in a bachelor’s, master’s, or doctoral degree program, after completion of all course requirements for the degree (excluding thesis or equivalent). Continued enrollment, for the school’s administrative purposes, after all requirements for the degree have been met does not preclude eligibility for OPT. However, OPT must be requested prior to the completion of all course requirements for the degree or prior to the completion of the course of study. A student must complete all practical training within a 14- month period following the completion of study.

Termination of OPT Authorization to engage in OPT employment is automatically terminated when the student transfers to another school or begin study at another educational level.

Request for authorization for OPT The OPT process begins at the Reformed University International Student Services Center. A request for authorization to accept OPT must be made to the designated school official (PDSO) of the school the student is authorized to attend on Form I-538, accompanied by his or her current Form I-20. 107

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

SEVIS Process In making a recommendation for OPT under SEVIS, the PDSO will update the student’s record in SEVIS as having been recommended for OPT. A PDSO who recommends a student OPT is responsible for maintaining the record of the student for the duration of the time that training is authorized. The PDSO will indicate in SEVIS whether the employment is to be full-time or part-time and note in SEVIS the start and end date of employment. The PDSO will then print the employment page of the student’s SEVIS Form I-20, and sign and date the form to indicate that OPT has been recommended. The student must file with the service center for an Employment Authorization Document, on Form I-765, with fee and the SEVIS Form I-20 employment page indicating that OPT has been recommended by the PDSO.

Employment authorization The total periods of authorization of OPT and CPT shall not exceed a maximum of twelve months. Part-time OPT, 20 hours per week or less, shall be deducted from the available OPT at one-half (50%) the full-time rate. As required by the regulations at 8 CFR part 274a, an F-1 student seeking OPT (excluding CPT) under paragraph (f)(10) of this section may not accept employment until he/she has been issued an Employment Authorization Document (EAD) by the Service. An F-1 student must apply to the USCIS for the EAD by filing the Form I-765. The application for employment authorization must include the following documents:  A completed Form I-765, with the appropriate fee and  A PDSO’s recommendation for OPT on Form I-20, or, for a SEVIS school, on an updated SEVIS Form I- 20.

Decision on application for employment authorization The Service shall adjudicate the Form I-765 and issue and EAD on the basis of the PDSO’s recommendation unless the student is found otherwise ineligible. The Service shall notify the applicant of the decision and, if the application is denied, of the reason or reasons for the denial. The applicant may not appeal the decision. An F-1 student authorized by the Service to engage in OPT is required to report any change of name or address, or interruption of such employment to the PDSO for the duration of the authorized training. A PDSO who recommends a student for OPT is responsible for updating the student’s record to reflect these reported changes for the duration of the time that training is authorized.

Temporary absence from the United States of F-1 student granted employment authorization A student returning from a temporary trip abroad with an unexpired off-campus employment authorization on his or her Form I-20 may resume employment only if the student is readmitted to attend the same school which granted the employment authorization. An F-1 student who has an unexpired EAD issued for post-completion OPT and who is otherwise admissible may return to the United States to resume employment after a period of temporary absence. The EAD must be used in combination with a Form I-20 endorsed for reentry by the PDSO within the last SIX months.

HOW TO APPLY: Option One: Paper Application Application Checklist  Complete I-765 Form (Item # 3 on the form, should be your current, valid, mailing address)  SEVIS I-20 with an OPT employment recommendation listed on the last page  Two color pictures that meet USCIS specifications (these will be passport size photos, write name and I-94 number lightly in pencil on back of pictures)  Photocopies of the I-94 (front and back), and passport identification page [recommended]

108

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

 Check for $340.00 made payable to USCIS (Fee may change without notice. Please check the USCIS website to see the updated information at http://www.uscis.gov/portal/site/uscis/menuitem.5af9bb95919f35e66f614176543f6d1a/?v gnextoid=73ddd5 9cb7a5d010VgnVCM10000048f3d6a1RCRD&vgnextchannel=db029c7755cb9010VgnVC M10000045f3d 6a1RCRD)

Once all required information is ready, you may mail all paper applications to: For U.S. Postal Service: USCIS P.O. Box 660867 Dallas, TX 75266

For Express Mail and Commercial Courier Service: USCIS TSC Attn: AOS 2501 S. State Hwy. 121 Business Suite 400 Lewisville, TA 75067

Option Two: Electronic Filing  Go to http://uscis.gov/graphics/formsfee/forms/efiling.htm  Read all instructions prior to completing the application  Click the “E” which will be listed in the lower right-hand corner once you locate the form  Student submits application on-line with $340.00 filing fee (you must provide checking or savings account info.)  Student gets an electronic confirmation of receipt notice  Student then needs to make an appointment with a USCIS Application Support Center to provide a digital photograph, signature and fingerprints

Once Application Has Been Filed: Application process: Applicants should receive a Form I-797 Notice of Action that indicates receipt of the petition to the Service Center and will list a Receipt Date and Notice Date. Typically, this form will state that the processing time is approximately 80 days from the Notice Date. However, currently these applications are taking a minimum of 4 or more months to process.

Checking on the status of the application: Students can check on the status of an application by going online to: https://egov.immigration.gov/graphics/cris/jsps/caseStat.jsp or by phoning 1- 800-375-5283. Students will need to provide the Receipt Number (SRCxxxxxxxxxx).

Applications still pending after 90 Days: If it has been 90 days past the Receipt Date on the USCIS receipt and the student still has not received the EAD card, the student can apply for a temporary card at: Atlanta District Office Dept. of Homeland Security – USCIS 2150 Parklake Drive Atlanta, GA 30345

109

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Change of Address: The U.S. postal service does not forward government documents, when someone moves, so even if the student has asked for his/her mail to be forwarded, the EAD will be returned to the TSC. If students do change addresses from what is listed on the I-765, they can report the change of address by phoning 1-800-375-5283 or by mailing to: Alien Address Changes, USCIS/TSC P.O. Box 850891, Mesquite, TX 75185-0891

Approval: If the OPT application is approved, USCIS will issue the student Form I-766, a card known as the Employment Authorization Document (EAD). The approval will also be indicated in SEVIS. PDSO should print out a new page three of the I-20 indicating OPT authorization and give it to the student.

Optional Practical Training Federal Regulations USCIS Federal Regulation Code 8 CFR Sec. 214.2 (f) 10ii (A) General. A student may apply to the Service for authorization for temporary employment for optional practical training directly related to the student's major area of study. The student may not begin optional practical training until the date indicated on his or her Employment Authorization Document (EAD), Form I-766 or Form 688B. A student may submit an application for authorization to engage in optional practical training up to 90 days prior to being enrolled for one full academic year, provided that the period of employment will not begin until after the completion of the full academic year as indicated by the PDSO. A student may be granted authorization to engage in temporary employment for optional practical training: (Paragraph (f)(10)(ii)(A) revised effective 1/1/03; 67 FR 76256) (1) During the student's annual vacation and at other times when school is not in session, if the student is currently enrolled, and is eligible for registration and intends to register for the next term or session; (2) While school is in session, provided that practical training does not exceed 20 hours a week while school is in session; or (3) After completion of the course of study, or, for a student in a bachelor's, master's, or doctoral degree program, after completion of all course requirements for the degree (excluding thesis or equivalent). Continued enrollment, for the school's administrative purposes, after all requirements for the degree have been met does not preclude eligibility for optional practical training. However, optional practical training must be requested prior to the completion of all course requirements for the degree or prior to the completion of the course of study. A student must complete all practical training within a 14-month period following the completion of study. (B) Termination of practical training. Authorization to engage in optional practical training employment is automatically terminated when the student transfers to another school or begin study at another educational level. (Revised effective 1/1/03; 67 FR 76256) (C) Request for authorization for practical training. A request for authorization to accept practical training must be made to the designated school official (PDSO) of the school the student is authorized to attend on Form I-538, accompanied by his or her current Form I-20 ID.

OPT Frequently Asked Questions What is the earliest I can apply for Optional Practical Training?

110

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

It is recommended that you apply as early as 120 days (4 months) before the date you request your OPT to begin or the semester before you plan to being OPT (August for a January start date and January for a May or June start date.)

What are the eligibility requirements? To be eligible for optional practical training, you must: 1. Have been lawfully enrolled on a full-time basis for one full academic year, 2. Currently be maintaining a full-time program of study and valid F-1 status, and 3. Intend to work in a job directly related to your major field of study. A job offer is not required to be eligible for or to apply for OPT, but the student is expected to work or to be actively seeking employment after the OPT approval card (EAD) is issued.

When must I apply for OPT?  Post-completion OPT: You must apply before the date you complete your studies. The USCIS must receive your application by your completion date, so apply well in advance. After your completion date passes, you are ineligible to apply for post-completion OPT. If you intend to travel abroad around the time you will complete your studies, you must apply for post- completion OPT before you leave the United States. Consult with International Student Services Center (ISSC) if you intend to travel abroad during this time.  Pre-completion OPT: You should apply 3-4 months before the date you wish to begin employment.

What is my completion date? The "completion date" refers to the date that your degree requirements are completed (as verified by your academic advisor). This may not necessarily be the same as the "official" college/seminary graduation ceremony date. For most undergraduates and master's students without a thesis requirement, the completion of studies date is the May, or December date that follows your last term of full-time enrollment.

What happens after I mail my application? Usually within approximately one month, USCIS will mail a receipt to you at the address listed on Form I-765. Full processing of the OPT application materials is likely to take up to an additional 90 days. Upon approval, USCIS will mail your Employment Authorization Document (EAD) to the same address you provided on form I-765. You may not begin employment before you receive your EAD and the start date on the card has been reached. Working before receipt of your EAD constitutes illegal employment that renders you illegally present in the United States.

What if my address changes while my OPT is still pending? If you change your address before your receipt and/or card are issued, you must notify USCIS. We also recommend you inform Reformed University ISSC.

How can I check the status of my application? Once you receive a notice from USCIS confirming receipt of your application, you can check the status at: https://egov.immigration.gov/cris/jsps/ (Use the EAC number located in the top left of the receipt notice). Alternatively, USCIS prints the EAC number on the back of your check once it is cashed. You may be able to obtain a copy of your check from your bank.

Can I travel on practical training?

111

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Post-Completion OPT: You should not experience difficulty reentering the United States if you have all the items listed below:  a valid passport,  a valid F-1 visa stamp in your passport (except Canadian citizens)  your OPT I-20 endorsed for reentry by your PDSO within the last six months,  your valid practical training EAD issued by USCIS, and  evidence of employment such as a job offer or employment verification letter.

If you do not have all of these documents listed above or plan to leave the US while your OPT application is pending with USCIS, you should consult with ISSC before travel abroad. For more information, see: http://www.ice.gov/graphics/sevis/travel/faq_F-2.htm. Please note: Your EAD will have a notation, "not valid for reentry to US". This is printed on all EAD cards issued for OPT and simply means that the card alone is not sufficient for reentry to the US.

Pre-Completion (e.g. summer) OPT: You can travel and return to the US with a valid passport, valid F-1 visa stamp and your OPT I-20 endorsed by your PDSO within the last twelve months. You do not need evidence of a job or a valid EAD issued by USCIS to return to the US.

Do I still need to notify USCIS if my address changes while on post-completion OPT? Yes. Please contact the ISSC and you will be sent the appropriate address change completion forms.

Can I change my OPT dates or cancel OPT if I do not get a job? Once your application has been received by USCIS, ISSC cannot cancel or change your OPT dates for you. If you want to try to withdraw your OPT application after you have sent it to USCIS, you will need to submit a written request to them directly. Please consult with ISSC for more information. We advise that you carefully choose your dates and consider your job prospects before applying for OPT, since canceling your application may be difficult or virtually impossible to do. An unexpected delay in completing degree requirements, inability to find an appropriate job or loss of a job does not allow you to take back or adjust practical training authorization even if this means you will lose time when you would otherwise have been eligible to work under Optional Practical Training.

Do I need a Social Security Number to work in the US? Yes. If you plan to work in the US, you will need a valid Social Security Number (SSN). To apply, please obtain instructions and directions to the Social Security Office from ISSC. The Social Security Administration will process your application and mail your Social Security number to you.

Do I need to complete any forms with my employer to begin working? Yes. Within the first three days of beginning work you and your employer must complete a form entitled employment Eligibility Verification (Form I-9). This form will be kept on file by your employer and must be updated each time you receive a renewal of your work permission. Your employer will provide this form and assist you in its completion.

Can I change employers while on OPT? Yes. OPT work authorization is not job-specific. Therefore, you may change employers, or have multiple employers at the same time, provided that each position is directly related to your major field of study and commensurate with your educational level and you do not work over the maximum allotment of hours per your authorization.

112

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Do I pay taxes while working on OPT? Students in F-1 status are subject to all federal, state and local taxes that may apply. In general, however, F-1 students who have been present in the US for no more than five calendar years are exempt from Social Security (FICA) and Medicare taxes. Be sure to bring this to the attention of your employer, as many employers are unfamiliar with this provision of the tax laws. If you need more information about the F-1 Social Security and Medicare tax exemption. You should consult an accountant or tax attorney. ISSC cannot provide this type of individual tax assistance.

How long can I stay in the US after the end date of my OPT? You have a 60-day grace period after the end of your OPT. You are not authorized to work nor can you leave and reenter the US in F-1 status during the grace period.

What should I do if I want to begin a new program of study in the US when I finish my OPT? You must contact ISSC and tell us what school you plan to attend and when your new program of study will begin. (This is also true if you are returning to Reformed University to begin a new program. We are not likely to know unless you tell us.) We must then "release" your F-1 SEVIS record to your new school within 60 days of the end of your OPT (or update your SEVIS record for a new Reformed University program). If you fail to notify ISSC of your plans to begin a new program of study before the end of your 60-day grace period, your F-1 SEVIS record is likely to become invalid and may cause immigration problems for you.

However, most likely, our ISSC officials will contact each OPT beneficiary approximately 90 days prior to the OPT end date to confirm your intention of (1) further pursuing higher degree program. (2) further extending your degree program in another field, (3) transferring to another institution, or (4) returning to your home country after completing your OPT. This is specifically why we need to have your updated contact information even while you are OPT.

IMPORTANT Final Note: Failure to comply with employment regulations can result in severe consequences imposed by the Federal Government. It is your responsibility to comply with all immigration regulations which apply to F-1 students, including employment regulations. Working without proper authorization is a serious violation of your student status. IF YOU FAIL TO COMPLY WITH YOUR RESPONSIBILITIES, YOU MAY NOT BE ELIGIBLE FOR BENEFITS NORMALLY GRANTED TO F-1 STUDENTS AND POSSIBLY SUBJECT TO DEPORTATION. Should you face any trouble with your employer, please contact ISSC for any advice.

Curricular Practical Training (CPT) An F-1 student may be authorized by the PDSO to participate in a curricular practical training program that is an integral part of an established curriculum. Curricular practical training is defined to be alternative work/study, internship cooperative education, or any other type of required internship or practicum that is offered by sponsoring employers through cooperative agreements with the school. Students who have received one year or more of full- time curricular practical training are ineligible for post-completion academic training. Exceptions to the one academic year requirement are provided for students enrolled in graduate studies that require immediate participation in curricular practical training. A request for authorization for curricular practical training must be made to the PDSO. A student may begin curricular practical training only after receiving his or her Form I-20 with the PDSO endorsement. 8 C.F.R. 214.2(f) (10) (i)

113

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

SEVIS Process To grant authorization for a student to engage in curricular practical training, a PDSO at a SEVIS school will update the student’s record in SEVIS as being authorized for curricular practical training that is directly related to the student’s major area of study.

The PDSO will indicate whether the training is full-time or part-time, the employer and location, and the employment page of the SEVIS Form I-20 indicating that curricular practical training has been approved.

The PDSO must sign, date and return the SEVIS Form I-20 to the student prior to the student’s commencement of employment.

Preconditions Student must have been lawfully enrolled on a full-time basis at an USCIS (DHS) approved school for one full academic year before being eligible for CPT. Exception exists for graduate students whose programs require immediate curricular training. Available only while student is in F-1 status, before completion of the educational objective. Students in English Language Training programs are ineligible for CPT.

Location Students may engage in CPT only for the specific employer, location and period approved and recorded by the PDSO in SEVIS.

Duration Depends on the specific period granted by the PDSO. May be granted by PDSO in increments of no more than one year, or until expected date of employment completion, whichever is shorter. NO cumulative maximum, except that it can only be approved before completion of the academic objective.

Hours per week Can be approved for part-time (20 hours or less) or full-time (over 20 hours).

Offer of Employment Must have an offer of employment from an employer offering work that qualifies as CPT. You must also maintain a full course of study in F-1 status during the period of employment, but some exceptions may apply.

YOU MUST RECEIVE WRITTEN AUTHORIZATION FROM PDSO, WHO RECORDS AUTHROIZATION IN SEVIS AND ISSUES SEVIS I-20 WITH NOTATION, BEFORE WORK BEGINS. Procedure to apply for CPT:  Student must visit the ISSC office and speak with a PDSO.  Student should bring the following: 1. A letter verifying employment on company/ministry letterhead 2. Start and end date of employment 3. Approximate hours you will work per week 4. PDSO, if approved, will recommend you through SEVIS 5. Once approved the only documents needed are a SEVIS I-20 endorsed by the PDSO.

114

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

CPT Frequently Asked Questions What is CPT? The regulations state that CPT must be “an integral part of an established curriculum.” They define curricular practical training as “alternate work/study, internship, cooperative education, or any other type of required internship or practicum which is offered by sponsoring employers through cooperative agreements with the school.” 8 C.F.R. 214.2(f) (10) (i)

How will CPT effect my eligibility for OPT? F-1 students who engage in a sum of 12 months or more of full-time CPT “trigger” that eliminated eligibility for OPT. BUT the use of 12 months of full time CPT only affects eligibility for OPT at the same program level at a school from which the student transfers does count toward this 12 month aggregate. CPT authorized at another program level does not count toward this 12-month aggregate.” DHS SEVIS RTI user’s manual (vol. II), S.4.5.5.3.3 AMDOC #200405008.

What are the requirements for CPT?  You must have been enrolled at current Institution for at least one full academic year.  Employment must be an integral part of the established curriculum for degree program. (Course must be listed in course catalog as qualifying for academic credit with a faculty member assigned to the course. It is also required that the practical training experience be instrumental to achieving a curricular academic objective.)  Eligibility exists only while student is in F-1 status, before completion of the educational objective. Economic Hardship Application Procedure An eligible F-1 student may request off-campus employment work authorization based upon severe economic hardship caused by unforeseen circumstances beyond the student’s control. These circumstances may include loss of financial aid (sponsorship) or on campus employment without fault on the part of the student, substantial fluctuations in the value of currency or exchange rate, inordinate increases in tuition and/or living costs, unexpected changes in the financial condition of the student’s source of support, medical bills or other substantial and unexpected expenses.

Procedures for applying for economic hardship work authorization: Student must prepare and submit the following to the PDSO at the authorized school of attendance:  A statement describing the unforeseen hardship situation and, if possible, should attach backup documentation; for example, a letter from home telling of a change in family circumstances or proof of a currency devaluation in the student’s country.  Explain why other employment options are unavailable or insufficient  Complete Form I-765, using the code: “I (3) (iii)” at item 16  Obtain 2 passport photos PDSO must:  Verify eligibility for the benefit, including maintenance of F-1 status for at least one academic year and currently in good standing as a student.  Update SEVIS with a recommendation for employment  Print the SEVIS I-20

What to send with the Economic Hardship application: 1. Completed I-765 form (http://uscis.gov/graphics/formsfee/forms/index.htm) 2. SEVIS I-20 showing PDSO recommendation for employment

115

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

3. Two color photos that meet USCIS specifications 4. Photocopies of the I-94 (front and back), and passport identification page 5. Supporting materials that detail the unforeseen circumstances requiring the student to seek employment authorization and the unavailability of on campus employment. Provide a list of assets, income and expenses. 6. Check or money order for $340.00 made payable to the USCIS. (Checks are recommended for tracking purposes)

USCIS Federal Regulation Code 8 CFR Sec. 214.2 (f)9ii Off Campus Employment - (ii) Off-campus work authorization - (A) General. An F-1 student may be authorized to work off-campus on a part-time basis in accordance with paragraph (f)(9)(ii)(B) or (C) of this section after having been in F-1 status for one full academic year provided that the student is in good academic standing as determined by the PDSO. Part-time off-campus employment authorized under this section is limited to no more than twenty hours a week when school is in session. A student who is granted off-campus employment authorization may work full-time during holidays or school vacation. The employment authorization is automatically terminated whenever the student fails to maintain status. In emergent circumstances as determined by the Commissioner, the Commissioner may suspend the applicability of any or all of the requirements of paragraph (f)(9)(ii) of this section by notice in the Federal Register. (Amended 6/10/98; 63 FR 31872) (B) Reserved. (Removed and reserved effective 1/1/03; 67 FR 76256) (C) Severe economic hardship. If other employment opportunities are not available or are otherwise insufficient, an eligible F-1 student may request off-campus employment work authorization based upon severe economic hardship caused by unforeseen circumstances beyond the student's control. These circumstances may include loss of financial aid or on-campus employment without fault on the part of the student, substantial fluctuations in the value of currency or exchange rate, inordinate increases in tuition and/or living costs, unexpected changes in the financial condition of the student's source of support, medical bills, or other substantial and unexpected expenses. (D) Procedure for off-campus employment authorization due to severe economic hardship. The student must request a recommendation from the PDSO for off-campus employment. The PDSO at a non-SEVIS school must make such a certification on Form I-538, Certification by Designated School Official. The PDSO of a SEVIS school must complete such certification in SEVIS. The PDSO may recommend the student for work off-campus for one-year intervals by certifying that: (Revising paragraph (f)(9)(ii)(D); 67 FR 76256) (1) The student has been in F-1 status for one full academic year; (2) The student is in good standing as a student and is carrying a full course of study as defined in paragraph (f)(6) of this section; (3) The student has demonstrated that acceptance of employment will not interfere with the student's carrying a full course of study; and (4) The student has demonstrated that the employment is necessary to avoid severe economic hardship due to unforeseen circumstances beyond the student's control pursuant to paragraph (f)(9)(ii)(C) of this section and has demonstrated that employment under paragraph (f)(9)(i) of this section is unavailable or otherwise insufficient to meet the needs that have arisen as a result of the unforeseen circumstances. (E) Reserved. (Removed and reserved effective 1/1/03; 67 FR 76256) (F) Severe economic hardship application-

116

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

(1) The applicant should submit the economic hardship application for employment authorization on Form I-765, with the fee required by 8 CFR 103.7(b)(1), to the service center having jurisdiction over his or her place of residence. Applicants at a non-SEVIS school should submit Form I-20, Form I-538, and any other supporting materials such as affidavits which further detail the unforeseen circumstances that require the student to seek employment authorization and the unavailability or insufficiency of employment under paragraph (f)(9)(i) of this section. Students enrolled in a SEVIS school should submit the SEVIS Form I-20 with the employment page demonstrating the PDSO's comments and certification. (Paragraph (f)(9)(ii)(F)(1) revised effective 1/1/03; 67 FR 76256) (2) The Service shall adjudicate the application for work authorization based upon severe economic hardship on the basis of Form I-20 ID, Form I-538, and Form I-765, and any additional supporting materials. If employment is authorized, the adjudicating officer shall issue an EAD. The Service director shall notify the student of the decision, and, if the application is denied, of the reason or reasons for the denial. No appeal shall lie from a decision to deny a request for employment authorization under this section. The employment authorization may be granted in one-year intervals up to the expected date of completion of the student's current course of study. A student has permission to engage in off-campus employment only if the student receives the EAD endorsed to that effect. The Service may renew off-campus employment authorization only if the student is maintaining status and good academic standing. The employment authorization is automatically terminated whenever the student fails to maintain status. Social Security Numbers What is “Social Security” Social Security is a retirement and medical benefits program administered by the United States government. It is financed by mandatory contributions from employers and employees. International students on an F-1 or J-1 visa do not need to have a Social Security Number (SSN) unless they are authorized to work. People will ask you for your Social Security Number at the Enrollment and Registration office, the bank, etc. When a Reformed University staff member asks you for that number, give them your Student ID number. When someone at a bank asks you for an SSN, tell him/her you are an international student and you do not have one. It is not necessary to have a Social Security Number to have a bank account in the US, although it is necessary to have a social security number to obtain an ATM, Debit, or Credit Card. You may read about social security numbers for international students directly from http://www.ssa.gov/pubs/10181.html

Even if your friends tell you it is true… A SOCIAL SECURITY CARD DOES NOT GIVE YOU PERMISSION TO WORK IN THE UNITED STATES! Who is eligible for a Social Security Card? An F-1 student who has been approved to work on or off campus and has found employment may apply for a Social Security Card. NOTE: Your employer will require you to have a Social Security number in order to pay your taxes according to Federal Government regulations.

Documents required to obtain a Social Security Card You must take your passport, I-20, I-94, a letter promising employment from your employer, and a letter from the International Student Services Center, PDSO.

Where can you obtain a Social Security Card?

117

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

There are many Social Security offices in the Atlanta area. The office is very busy, so you should plan to arrive early. There is no fee for this service. The toll-free telephone number is (800) 772-1213. You can access the website for the nearest location to your address. http://www.socialsecurity.gov/reach.htm

In summary, follow these simple steps to help with Social Security application process: 1. Complete the Social Security Card application form. (You can get this application from entry Services for International Students or http://www.ssa.gov/online/ss-5.pdf 2. Have your employer prepare a written offer of employment. 3. Request a Social Security letter from the office of International Student Services. 4. Take the above two items, your passport, form I-94, and your I-20 (endorsed by the International Student Advisor for on-campus employment) to the Social Security Administration office in person. (DO NOT MAIL) 5. You are also advised to take evidence of legal employment, such as your Employment Authorization Document from immigration, a letter from your employer, a pay stub or, an on- campus job offer letter.

ADDITIONAL INFORMATION International Student Health Insurance WHAT DO I DO IF I GET SICK? Reformed University does not have a student health clinic. It is highly recommended that every F-1 student obtain health insurance before arriving in the United States.

Driving in the United States You must have a driver’s license and car insurance to drive in the United States. Driving without a valid driver’s license and failure to have automobile insurance are both violations of the law. Your international driver’s license authorizes you to drive in the United States for one year, but local laws and driving procedures may be very different from those in your home country. It is advisable to enroll in a driver’s education course or safe driving course prior to operating a motor vehicle in the United States. You may also wish to obtain a Georgia driver’s license or state identification card. You will need to take a written test and a driving test in order to obtain your Georgia driver’s license, and there is a fee involved. For general driver’s license information, for locations of the driver’s license office nearest you, to view a driver’s license manual or for fee information, please go to http://www.dds.ga.gov/. You will need to need the take the following items with you to the driver’s license office when applying for a driver’s license:  Passport  I-20  I-90  Two forms of legal documents with your name and address on them (such as a bank statement or electric bill).  Social Security card – OR – a letter of denial from the Social Security Administration. If you do not have a Social Security card, you will need to apply for one before you can even apply for a driver’s license. If the Social Security Administration denies your application for a social security number, get a letter of denial from them. You can use this to apply for your driver’s license. 118

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

IF YOU ALREADY HAVE A DRIVER’S LICENSE FROM YOUR COUNTRY, YOU MAY NOT NEED A GEORGIA DRIVER’S LICENSE! There are some problems with this option. 1. The average police officer may not be familiar with this particular provision of law. 2. Not having a valid Georgia driver’s license will make the cost of automobile insurance higher.

What this means – a summary. In short, YOU DO NOT NEED TO GET A GEORGIA DRIVER’S LICENSE as long as you have a valid driver’s license in your country, are registered as a student at Reformed University, and have paid your tuition for that semester.

What you should do if you decide not to get a Georgia driver’s license. If you have a driver’s license of a classification that would allow you to drive your car in your country, then you should have the following things in your car whenever you drive:  Your foreign driver’s license  Your Reformed University student ID card  Proof of payment of tuition for the current semester, and  A printout of the gray box below to show any police officer who may not understand this law.

The specific law can be found on page 147 of Title 40 of the Official Code of Georgia Annotated (O.C.G.A.) at http://www.legis.state.ga.us/legis/GaCode/Title40.pdf . You can still get an official State of Georgia ID card from the Department of Driver Services. A State ID will make things much easier for you, such as getting a bank account, renting an apartment, etc. http://www.dds.ga.gov/drivers/DLdata.aspx?con=1747740603&ty=dl 40-5-21(b)

O.C.G.A. Notwithstanding any contrary provisions of Code Section 40-5-20 or subsection (a) of this Code section, a nonresident of this state who is attending a school in this state shall be exempt from the driver's licensing requirements of this chapter if and only if: 1. He or she is at least 16 years of age and has in his or her immediate possession a valid license issued to him or her in his or her home state or country; provided, however, that any restrictions which would apply to a Georgia driver's license as a matter of law would apply to the privilege afforded to the out-of-state license; and 2. He or she is currently enrolled in a school in this state, has paid for the current period of enrollment the tuition charged by the school to nonresidents of Georgia, and has in his or her possession proof of payment of such tuition for such current period of enrollment.

Things to remember when driving in the US… While driving, it is important to obey all traffic laws, speed limits, and posted signs. If you break the law and are spotted by the police, the police officer will indicate that you need to pull over by turning on a siren and by flashing the car’s blue lights. As soon as you can do so safely, pull over to the side of the road without impeding the flow of traffic, or turn into a parking lot. Do not get out of your car. Park and roll down the window when the officer approaches, and remain courteous, even if you are angry or puzzled about why you were pulled over. You will need to provide the officer with your driver’s license, proof of auto insurance, and the car’s registration, but wait until the police officer asks you for these items before reaching into your glove compartment,

119

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

purse or wallet to retrieve them. If you are issued a citation (ticket), you will probably be subject to a fine and may be required to appear in traffic court. If you are issued a warning, you will not need to appear in court or pay a fine, and you should thank the officer for only issuing you a warning. Accidents If you are involved in an accident involving another car, call 911 immediately and alert them to the need for an ambulance if you or other passengers are injured. It is best to avoid a confrontation with the other driver, so it might be a good idea to avoid speaking to the driver until the police officer arrives. In the event of an accident your insurance company will need to be notified, and you could be subject to an increase in your insurance premium. Each insurance company has different requirements. Please familiarize yourself with your specific company’s accident reporting procedures. Emergency Weather Plan When severe weather creates hazardous conditions in Gwinnett County regular class schedules may be suspended. The first condition for making a decision to suspend operations is student and staff safety. The final decision for closing the institution is made by the President. He is in contact overnight with specialists who monitor reports of existing weather hazards. The decision is made prior to 5:00 a.m. and sent to the news media regarding school system closures. This information is normally broadcast on local radio and television stations by 6:15 a.m. Emergency Contact Information On occasion a student may have an emergency situation which demands school notification. Please notify Reformed University as soon as possible following an emergency that may impact your F-1 visa status or by calling the school at 770-232-2717 and leave a voicemail message for International Student Services Center. Please state the emergency and any other information you have so we may contact you at with any other questions or assistance we can provide. Please refer to your F-1 Visa Maintenance List if there are any questions on situations which may impact your visa status.

SEVIS Tips for Emergency Evacuations 1. Remember to take important documents with you: These include passport, visa, SEVIS-issued I-20 or DS 2019, 1-94, Social Security Card, financial records, and plane tickets, checks and credit cards. 2. Take any contact numbers or email addresses to keep in touch with your designated school officials (P/DSOs): Check the school’s web site or designated school official (P/DSO) office to find out how they would like you to contact them if you are displaced. 3. Take the SEVP contact information: If you cannot get in touch with your designated school official (P/DSO), contact SEVP to let us know where you are and how we can reach you. Email to SEVP at [email protected], or call free from any phone: (800) 961-5294. 4. If you decide to transfer to a different school: Check the SEVP web site at http://www.ice.gov/sevis or call (800) 961-5294 to determine if your new school is on the list of certified schools.

120

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Money & Money Management Most foreign students, like a large number of American students, live on limited budgets. It is best to manage your money wisely in order to make sure it lasts as long as possible. It is important to be cautious about spending money until you have become accustomed to the value of the dollar and have developed a thorough realization of what your essential living expenses will be. In thinking about the value of the dollar, it helps to realize that students working part-time on campus generally earn $7.25 per hour. It is also important that you know what your expenses are going to be; how much money will be available to you during the time you will be in the United States; when you will need large amounts of money for tuition; and how much money your budget allows you to spend in a month. It is not wise to carry large amounts of cash with you or to keep in your residence. Instead, deposit it in a bank. Expenses The total amount of tuition and fees must be paid before you register for class each semester. You should see Student Accounts in the Business Affairs Office to make arrangements for payment. You will not be cleared for registration unless your bill is paid, or you have made other arrangements. Payment must be in the form of a bank draft in U.S. funds (drawn on a U.S. Bank), a payment by credit card, or an international money order made payable to Reformed University. U.S. Currency American coins come in three colors and seven sizes. Unfortunately, smaller sized coins are not always lower in value than larger coins. The penny or cent, worth 1 cent, is the only copper colored coin The nickel, worth 5 cents, is silver colored and is larger than a penny The dime, worth 10 cents, is silver colored and is the smallest coin The quarter, worth 25 cents, is silver clored and is larger than the nickel The half-dollar, or 50-cent piece, is silver in color and larger than a quarter, but is not in common use The one dollar, or golden dollar, is the only coin that is gold in color, but is not in common use

All U.S. paper money is the same size and the same color other than the new $20 and $10 bill, which has added colors. Denominations include $1, $5, $10, $20, $50, $100 and larger amounts. Paper money for amounts over $100 is generally not seen in public circulation. Banking There are three types of banking services available: Full-Service Banks, Savings and Loan Associations, and Credit Unions. Their services are similar in that they offer savings and checking accounts and loans to qualified customers. The interest rates for these may be more competitive at Credit Unions and Savings and Loans, but they vary only slightly. Banks offer additional services, such as the safety deposit boxes and international currency exchanges.

Opening an Account To open any kind of bank account you must go to the bank of your choice and tell the receptionist that you want to open an account. The receptionist will direct you to a person who can explain to you the kinds of accounts that you can open. Married people can initiate a joint account. The banks provide a number of services and have a variety of different kinds of accounts that may be of great

121

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

importance. You need to show identification of some kind-passport, student I.D. card, driver's license or Georgia I.D., Social Security card, etc. to transact business at a bank.

Things you should ask about when choosing an account:  What is the interest rate (if any)?  Is there a minimum balance I must maintain?  How much do checks cost?  What is the monthly service charge?  What is the "returned check" cost?  What is the overdraft charge?

Banking Terms Savings Account A savings account earns interest at relatively low rates. You can withdraw money from the savings account either at the bank or by using an Automatic Teller Machine (ATM).

Automatic Teller Machine (ATM) The ATM is a computerized device through which bank customers can make deposits or withdrawals any time of the day, any day of the week. To operate an ATM, the customer needs a particular plastic card and a personalized secret number that the bank provides. Instructions for operating the ATM are given on the machine itself. ATMs are all over the United States, not just in New Concord. However, there may be a service fee charged to your account if you use an ATM that does not belong to the bank where you have your account.

Money Order If you do not have a checking account and need to send money through the mail, you can use a money order. The bank will take the money from your savings (or other) account and issue you a money order in paper form.

Traveler's Checks Traveler's checks are useful if you plan to travel. They can be replaced if lost or stolen and are available through the local banks or the AAA Travel Agency in Cambridge. The Traveler's Checks are provided free of charge at the AAA Travel Agency if you have made your travel arrangements through the agency.

Checking Account A checking account allows you to receive "personalized checks" which you can write out and give to stores, companies, and individuals instead of always carrying cash. You should never send cash in the mail; therefore, it is convenient for people to pay bills by mail to use personalized checks. Nearly all banking customers use personalized checks. Personalized checks have your name, address or other information you choose to have printed on them. You must pay a few dollars for your supply of personalized checks, so it is wise to wait until you have an address and phone number before you have your checks printed. In the meantime, the bank will issue you a temporary supply of bank checks.

122

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Transfer of Funds to the U.S. Most international students receive remittances periodically from their own countries. It is a time- consuming process and is a source of difficulty at times. Someone at home goes to a bank and pays whatever sum of money is to be sent to you. The bank sends the money, sometimes after obtaining government approval, to an international bank and then the money is sent to either your bank account. If you are having money transferred, make sure you start two or three weeks before you need the money.

Things to Keep in Mind Tax Returns International students who earn money in the United States have to pay taxes. Many students earn so little that any income tax withheld might well be refunded. Examine all options for exemptions or rebates, and do not hesitate to seek advice from the Internal Revenue Service. Keep records of expenditures throughout the year so that filling out returns will be easier.

Credit For many international students, this is the first exposure to credit on any scale. For those who arrive in the United States with few household possessions, it's very helpful, but beware of over- extending yourself. Remember that you may be paying from 13 to 20 percent per year in interest on some accounts. It is sometimes useful to have a credit card, but it is difficult to get your first card, since you have no "credit rating" to establish reliability in the eyes of the creditor.

Buy Used Rather Than New Garage and yard sales advertised in the newspapers are frequent events and you can buy used appliances and household goods at very reasonable prices. Sell them the same way when you leave. Consignment shops and secondhand stores also offer cheaper items.

123

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

GLOSSARY OF TERMS Curricular Practical Training (CPT) = Off-campus work authorization available before an F-1 student completes academic coursework for an internship that is an integral part of the academic degree program, provides training in the field of study, and is required or recommended of all students in the academic program. The student must be enrolled in an elective internship class for credit to be authorized for CPT. DHS = Department of Homeland Security. DHS is responsible for securing American borders and managing the immigration process. Three bureaus exist within DHS and all share responsibility for immigration functions: USCIS: U.S. Citizenship and Immigration Services is responsible for most of the application and petition adjudication that had been done by USCIS. ICE: Immigration and Customs Enforcement is responsible for immigration investigations, detention, removal, intelligence, and the Student & Exchange Visitors Information System (SEVIS). CBP: Customs and Border Protection is responsible for immigration inspections at U.S. ports of entry, for the Border Patrol, and for the Customs Service. DOL = Department of Labor. DOL has the responsibility of interpreting and administering statues related to U.S. workers. Key components of immigration law encountered on a college or Seminary campus relate to the employment of aliens. DOL has the duty of protecting both U.S. and alien workers from abusive employment environments. DOS = Department of State. DOS has the responsibility of managing U.S. embassies and consulates abroad, and therefore, of interpreting and administering statues that affect visa issuance. DOS also has an important role in the academic environment. Within the DOS, it’s United States Educational and Cultural Affairs administers the Exchange Visitor Program (the J-1 program). DSO/PDSO = Designated School Official (DSO) and Primary Designated School Official (PDSO) are in charge of overseeing and advising the F-1 student. These officials issue the Certificate of Eligibility (I-20) and conduct official communications with the DHS and the USCIS on the student’s behalf. EAD = Employment Authorization Document. This document is given to non-immigrants who are authorized to work off campus while attending school in the United States. F-1/F-2 Visa = Each nonimmigrant who enters the country has a Visa. There are over 60 nonimmigrant Visa categories. The “F” category distinguishes those who are academic students. An F-2 distinguishes those who are the spouse and/or dependents of an F-1 student. Form I-20 = This is the immigration document issued by a school through SEVIS for presentation at a U.S. Consulate abroad to apply for an F-1 Student visa; it must also be presented to an immigration official upon entry into the U.S. Students in F-1 status must carry a valid I-20 with a DSO authorization that is less than 12 months old, in addition to a valid passport and valid visa to facilitate re-entry to U.S. I-94 = A small green or white card given to a nonimmigrant when they enter the United States. The I-94 card serves as evidence that a nonimmigrant has entered the country legally. It is stamped with a date indicating how long the nonimmigrant may stay for that particular trip. It is this date--and not the expiration date of the visa--that controls how long a nonimmigrant can remain in the United States. A new I-94 card with a new date is issued each time the nonimmigrant legally enters the United States. I-901 Fee = A fee paid to the Department of Homeland Security by students getting their visa for the first time. This fee was implemented in September 2004 for those who get an initial I-20 or DS-2019 to begin studies in the United States. This fee is issued by the US government to supplement the administration and maintenance costs of the Student and Exchange Information System (SEVIS). Students who are renewing their visas, and dependents of students do not have to pay this fee.

124

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Immigration Status = This is often confused with “visa”. Immigration status is determined at the time of entry into the U.S. by an immigration official and is noted on the I-94 card. You may have many visa stamps in your passport but, upon entry into the U.S., an immigration inspector will admit you in only one immigration status, which is stamped on the I-94 card. Maintaining Legal Status = Abiding by the rules and regulations that pertain to that particular nonimmigrant visa classification. Nonimmigrant = Persons coming to the U.S temporarily and has no intention of abandoning residence in foreign country. Optional Practical Training (OPT) =Off campus work authorization authorized to an F-1 student to permit work in their field of study for a maximum of 12 months. The F-1 student must apply through the USCIS and must have a valid EAD card in order to be eligible to work. Port of Entry =The POE is the place where one enters the United States. Various ports are located throughout the United States, Canada, and Mexico. SEVIS = Student Exchange Visitor Information System. Is an Internet-based system that maintains accurate and current information on nonimmigrant students and their dependents (F-2). SEVIS enables schools and program sponsors to transmit electronic information and event notifications via the Internet, to the ICE and DOS throughout a student’s stay in the United States. The system will reflect international student status changes, such as admission at Port of Entry (POE), change of address, change in program of study, and other details. SEVIS will also provide system alerts, event notifications, and basic reports to the end-user schools, programs, and Immigration related field offices. Student = A nonimmigrant class of admission, for a person to come temporarily to the United States to pursue a full course of study in an approved program in either an academic (college, seminary, university, conservatory, academic high school, elementary school, other institution, or language training program) or a vocational or other recognized nonacademic institution. USCIS = (United States Citizenship and Immigration Services) USCIS provides services formerly offered by the Immigration and Naturalization Service (INS). The USCIS is responsible for the administration of immigration and naturalization adjudication functions and establishing immigration service's policies and priorities. VISA = A visa is issued by a United States Consulate abroad as a stamp affixed into your passport. The only purpose of a visa is to apply for admission to the United States at the port of entry. The visa itself may expire while you are in the U.S., but your permission to stay in the U.S. may remain valid. The length of validity of each visa type is determined by an agreement between your home country and the U.S. government and is not necessarily tied to the length of your program of study.

125

REFORMED UNIVERSITY STUDENT HANDBOOK 2020-2021

Just a reminder…

My responsibilities as an F-1 Student  Register full time every semester  Make normal progress toward the completion of the degree program  Maintain a current passport (valid for at least 7 months into the future at all times)  Be aware of grace periods  Request authorization from ISSC before dropping below a full course load  Report all changes in address to ISSC within 10 days  Report all changes in name, dependents and status to ISSC immediately upon occurrence  Request my transfer to another school in a timely manner  Request travel signature before traveling  Request an I-20 extension before document expires  Provide ISSC with copies of any updates regarding passport extensions and visa renewals  Be familiar with immigration rules as provided in International Student Services Handbook  Know my 1-20 completion date. Be aware my I-20 is ONLY valid as long as I remain in my degree program  I must complete an official transfer form if I wish to change educational institutions  I can work only with proper authorization  Read Reformed University webmail regularly for communication from ISSC and the university

My restrictions in F-1 Status:  I cannot work off-campus without previous authorization from ISSC or immigration, whichever is applicable  I cannot be under enrolled or not enrolled at all unless previously authorized  I cannot work more than 20 hours per week while school is in session unless required by my program of study and authorized by ISSC  I cannot maintain status with an expired I-20

My benefits in F-1 Status:  Register full time every semester  I can work on campus without authorization from USCIS  I can work on campus with permission from PDSO/DSO  I am eligible to apply for 12 months of Optional Practical Training (OPT) per degree level  I am eligible for unlimited Curricular Practical Training (CPT)  I can maintain my F-1 status as long as I follow immigration regulations because my status has no fixed expiration date

Remember, SEVIS is an inflexible system with ZERO tolerance for those who violate the terms of their student status. If you have any questions, seek information only from the ISSC Office as it relates to your status. DO NOT seek immigration advice from your friends and family. Immigration regulations are subject to change and this information is subject to change without notice. It your responsibility to stay informed and that you take required action on time. The federal regulations related to F-1 students are found at 8 CFR 214.2 (f).

126