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Broken Pencil BROKEN PENCIL ORCHESTRAL LIBRARIANS’ NEWSLETTER SPRING 2002 I N T H E N E W S EDITORIAL We are sad to learn that Helen Lambert has decided to leave Scottish Opera in July upon th Welcome to this, the second issue of her 25 anniversary with the company. We wish her every happiness in her retirement. BROKEN PENCIL. The reaction to the She will be sorely missed by all her colleagues both north and south of the border. first issue was very encouraging and has had a wide circulation; in addition Publisher Corner to the UK circulation, a copy was Thanks to Boosey & Hawkes for being brave enough to send out their Hire Library posted on Molalist, making it an questionnaire. We hope that it bears fruit. international publication. We’re hoping to continue in the same vein. Grateful thanks also go to MDS for having Schott re-paginate the cello and bass parts of As always, the quality of this, our own the critical edition of Stravinsky’s Firebird ballet. in-house publication depends upon the Agency News contributions made to it and BROKEN Still with Boosey & Hawkes, they have acquired the publisher Richard Schauer. Two PENCIL looks forward to receiving more major hire catalogues are now administered from 295 Regent Street: Simrock, which submissions both great and small! Oh, contains original publications of many works by Brahms, Dvorak, Bruch; and Anton J. and if you receive this electronically, Benjamin. This is in addition to the Böte & Bock and Charles Foley agency catalogues you can link to the e-mail and web already represented (among others). addresses displayed. Richard Payne, Editor Orchestra/Publisher Librarians’ Working Party If you have any issues that you would like the newly formed working IN THIS ISS UE party to discuss, please contact one of our representatives: q News th Jacqui Compton (Freelance) q Report from16 Annual Librarians’ meeting Tel. 07973 281462 Fax 020 8314 5479 E-mail: jacquicompton@aol.com q Report from 2001 IAML Steve Jones (Hallé Orchestra) conference Tel. 0161 237 7007 Fax 0161 237 7028 E-mail: steven.jones@halle.co.uk q Guidelines for Practice in Sarah Plummer (Glyndebourne Opera) Professional Music Hire Tel. 01273 812321 Fax 01273 812783 q Web Watch E-mail: sarah.plummer@glyndebourne.com q Next time q Employment Opportunity q Contact us! M O L A Jacqui Compton, Board Member-at-Large Jacqui handed out a number of membership forms at the librarians’ meeting. If you would like to pursue membership, please contact her at 07973 281462, jacquicompton@aol.com. The MOLA website is at www.mola-inc.org; the annual fee for overseas orchestras is $75.00 NOTES FROM 16th ANNUAL Helen Lambert (Scottish Opera) Richard Honner (Scottish Ballet) ORCHESTRAL LIBRARIANS’ MEETING Tony McCormick (RLPO) Steven John (BBCNOW) MPA BOARDROOM Steve Jones (Hallé Orchestra) FRIDAY 30th NOVEMBER 2001 Daniel Roberts (Raymond Gubbay) Ruth Cooper (Opera North) Tommy Fowler (BBCSSO) 2pm – 4pm Orchestral Librarians Roger Turner (BBC Philharmonic) Sarah Plummer, Lydia French, Joe Laurant Richard Payne (LPO) (Glyndebourne) Jacqui Compton (Freelance) Helen Wilson (Viva) Gina Boaks, Tony Rickard (Royal Opera House) Katherine Adams (ASMF, Monteverdi Choir/EBS/ORR) John Langley (Freelance) Brain Jack (National Symphony Orchestra of Ireland) BROKEN PENCIL SPRING 2002 PAGE 1 BROKEN PENCIL SPRING 2002 Peter Linnett (BBC Music Library) Julia Simpson (BBCSO) Concern was expressed about protecting data. In Patrick Williams (RPO) common with most modern database systems, files Paul McKinley (Ulster Orchestra) are fully read/write protectable. Colin Kitching (OAE) Clare Partridge (Northern Sinfonia) Ellen Gallagher (ENO) Although a demonstration disk is available, Artifax would prefer to come out and give a more formal Introduction and welcome; apologies and absentees presentation. Richard Payne (LPO) welcomed everyone to the Report from MOLA Conference 2001 - Jacqui Compton meeting. There were several first-time attendees and some familiar faces returning after several years’ Jacqui Compton is the MOLA Board Member-at- absence. Apologies were received from: Large. Her responsibility is for netting new members of this increasingly international organisation of Tony Burke (WNO) orchestra librarians. This country’s most recent Angela Escott (RCM) members are the Hallé Orchestra, Glyndebourne Andrew Fairley (Opera North) Opera and the London Symphony Orchestra. Helen Harris (Bournemouth SO) Ben Lane (SCO) The Seattle Symphony Orchestra hosted this year’s Simon Launchbury (BBC Music Hire) conference, which was the 19th. Some 80 librarians Alison Morrell (CBSO) from North America and Europe as well as Myra Mackay (RSNO) publishers’ representatives attended the three-day Peter Waddington (Hallé - retired) Claire Wright (Sinfonia 21) conference. Breakout sessions led by MOLA librarians were held on a variety of topics, including OPAS Demonstration – Timothy Nathan (Artifax the hunting and gathering of orchestral music, hand Software) copying tips, and library supplies and equipment. There was a session devoted to bookbinding and the Timothy Nathan from Artifax Software gave a preservation of valuable archive materials and an demonstration of OPAS (Orchestra Planning and OPAS training session. Representatives from Coda Administration System). It was developed by a Music Technology (Finale) and Sibelius Software German software company several years ago in were on hand to discuss their respective notation collaboration with the American Symphony programs. Orchestra League and has moved quite strongly into On the final day, there was a comprehensive session the American market. Artifax are the exclusive offering advice on the preparation of music by distributors in this country and several orchestras Bruckner, Mahler, Ives and Beethoven. are currently appraising the system, whilst the RLPO A comprehensive summary of the events during the are already running the Library package. Tony conference can be found in issues of Marcato, the McCormick (RLPO) has found the package MOLA newsletter. extremely useful, especially the Rental Contract The 2002 MOLA conference will be held between th th module. 27 – 29 April in the Winter Olympics venue of Salt Lake City. Unfortunately, the two events are not OPAS covers the entire administration of an linked! orchestra. There are modules for Scheduling, Artists, Composers, Works, and Library information. There Address Lists; Hire Material Record Cards – Richard are various library databases that are available with Payne (LPO) the package, including the OLIS database. If one did not want to start building up a works list from Richard handed out the current address list of scratch, the developers can convert data from other orchestra librarians for amendment as necessary. An database systems into OPAS as long as fields can be updated list will be available in the New Year, matched. possibly via e-mail and then every six months. Searches are carried out with the use of filters so that Samples were distributed of the latest (final) version there is no need to scroll through all the works in the of the Hire Material Record Card. The idea is to database. There are a number of built-in reporting record the usage of each set hired. It should then be features and additional custom reports written for possible to trace which orchestras (and conductors) individual organisations are offered to all user had used a set previously. It was hoped that organisations after a short period of exclusivity. BROKEN PENCIL SPRING 2002 PAGE 2 BROKEN PENCIL SPRING 2002 orchestras and publishers alike would encourage towards production costs on top of any their use. commissioning fee. Librarians’ Working Party – Richard Payne (LPO) There was a general discussion concerning relations with the various publishers’ hire libraries. Although The re-establishment of a publisher/librarians’ generally excellent, some concerns were expressed; it working party was announced. The librarians who was proposed that these be addressed by the have agreed to serve on the working party are Steve Working Party as necessary. Jones (Hallé) and Sarah Plummer (Glyndebourne), and Jacqui Compton. Therefore, a wide range of interests Library Bags should be represented. Together with Steve Jones (Hallé) and Daniel Roberts (Raymond representatives from the publishers, it is hoped that Gubbay) were investigating the purchase of library relevant issues can be addressed. If you have a bags. A supplier has been found who can supply query, get in touch with the relevant one of the three. 200g Basket weave bags for 40p each if sufficient However, they will not deal with individual quantity is ordered (25,000). Steve has subsequently orchestra/publisher problems. contacted most librarians individually in order to make up a sufficiently large quantity. AOB 4.30 – 5.30pm Orchestra & Publishers’ Librarians Broken Pencil Newsletter There was a positive reaction to this new publication. Simon Wright, Iain McKinley (OUP) As it is hoped to be able to publish quarterly, the Ben Newing, Rod Taylor (Schott, Universal/MDS) next volume should be issued in January 2002 and Bruce MacRae, Angharad Evans (Boosey & Hawkes) will reprint the Guidelines for Practice in Music Hire. Caroline Holloway (Stainer & Bell) Chris Moss (Josef Weinberger) Any queries, anecdotes etc are all welcome, as well Zoë Roberts (UMP) as news of people changing jobs, new appointments Peter Nagle (Faber Music) etc. Adam Harvey (Chester/Novello) Sam Lewis Borrowing of vocal materials Matters arising Helen Lambert (Scottish Opera) asked if anyone lends out sets of vocal scores (choral works, a cappella or Publishers’/Librarians’ Working Party piano-accompanied)? They are often too expensive to hire from publishers’ libraries and she has to go to As discussed earlier in the meeting, the idea of a joint the public library. Tony McCormick (RLPO) said working party to discuss matters and report back has that he has acquired some from a library that were been revived. The three publishers’ representatives going to be disposed of but has not yet had the time will be Bruce MacRae (Boosey & Hawkes), Paul Narey to catalogue them.
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