BHARAT PETROLEUM CORPORATION LIMITED
MAK Lubricants Head Quarters BPCL Marketing Office, 6th Floor, “C” Block, Priyadarshini Building, SION-Trombay Road, Eastern Express Highway, SION, Mumbai – 400 022
Invitation for Registration as “Toll Blenders & Repacker” In the Bangladesh Market for MAK Lubricants branded Automotive & Industrial Application based Lubricating Oils & Greases
Invitation for Registration as “Toll Blenders & Repackers” in Bangladesh for MAK Lubricants branded Automotive & Industrial Applications based Lubricating Oils & Greases
1. Bharat Petroleum Corporation Limited (BPCL) is a vertically integrated Energy Company (PSU), having Fortune 500 Maharatna Status and recently awarded STAR PSU status by GOI is engaged in Refining of Crude Oils , Manufacturing and Marketing of diverse range of Hydrocarbon based Petroleum Products through various stocking points, Depots, Installations, LPG Bottling Plants, Lube Oil Blending Plants, Lube Depot etc; across the domestic markets. BPCL has strong presence with PAN India based storage locations, distribution and having robust marketing network with over 15000 plus Fuel Stations, 4500 plus LPG distributors and 750 plus authorized lubricants distributors. BPCL has an annual turnover of more than INR 2.5 trillion. 2. BPCL is 4th largest in India in terms of volumes and its brand “MAK Lubricants” is a flagship and one of the fastest growing brands of lubricants for numerous automotive and industrial application based lubricating oils and is being extensively marketed across the length and breadth of the country i.e. in the domestic markets. It is more than a 15 years now, since the MAK Lubricants branded products are marketed in various international markets in SAARC Countries in Asia and many markets like Gulf Cooperation Countries (GCC) & East African nations like Burundi, Rwanda & Congo through merchant exports. 3. MAK Lubricants range of products exceeds 500 plus grades and brands ranging across 14 broad families of application based lubricating oils covering both automotive and industrial applications based lubricating oils which meets latest international specs covering numerous pack sizes ranging from 20 ML pouches to 210 Liters Barrels. The MAK Lubricants branded products i.e. Lubricating Oils & Greases are blended and manufactured using Group II & Group III base oils, which are manufactured at our state- of-the-art Lube Oil Base Stock (LOBS) plants located at Mumbai, Kolkata and Chennai.
4. MAK Lubricants has aspirations to spread its international markets starting with ASEAN Countries i.e. Myanmar, Thailand, Vietnam, Philippines, Singapore etc. 5. In order to quickly adapt to the new international markets, the supply chain and logistics plan demands that we explore the feasibility of localized procuring the MAK Lubricants branded products through the contractual arrangements with the technologically most advanced partners engaged in “Toll Blending & Repacking of Lubricants” arrangements in
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the strategically located international markets of Bangladesh to begin with. 6. In case you wish to be registered on BPCL’s approved mailing list(s) and for participating in BPCL’s tenders for entering into the contractual arrangements as a “Toll Blender and Repackers for the Lubricating Oils” for MAK Lubricants branded products, you are requested to fill up and duly sign the following registration form on the letter head of your company and send the documents in original towards the submission with intention to participate having expression of interest to as prospective firm to the officials as mentioned below having the detailed address for correspondence and to facilitate forwarding the scanned copies of the documents being submitted as given below :
DGM International Markets (Lubes) MAK Lubricants Head Quarters BPCL Marketing Office, 6th Floor, “C” Block, Priyadarshini Building, SION-Trombay Road, Eastern Express Highway, SION, Mumbai – 400 022 [email protected]
PLEASE ADDRESS THE ENVELOP AND / OR PUT THE SUBJECT OF THE EMAIL AS –
REGISTRATION FORM FOR ENLISTING AS “COUNTERPARTIES” or “TOLL BLENDER & RE-PACKER” IN THE INTERNATIONAL MARKETS
7. Counterparties are requested to provide the requisite data/information as per seriatim of the Registration form. We wish to inform that the request for registration on BPCL’s mailing list(s) shall be considered, only on receipt of all the requisite data/information as desired and/or being demanded subsequently. 8. There is no EMD or Security Deposit for submission of the documents. BPCL is looking for more participation & competition from the prospective “Toll Blenders & Repackers” from the international markets in “Bangladesh”. 9. Kindly note that we deal only on principal-to-principal basis with the parties who are registered on our approved Mailing List and not through any intermediary. 10. All data received either from you or your trade and bank references would be treated private and confidential and would be used only for the purpose of registration on BPCL's Mailing List(s). 11. Based on the data/ information submitted, BPCL would shortlist parties who prima facia meet the registration requirement. Such Counterparties would be required to submit documentary evidence (Financial Statements, PO order copies etc). Hence the counterparty should also be in a position to produce further information as and when required by BPCL, to satisfy its requirements. 12. Counterparties with credential competence, requisite experience and financial soundness
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and having facilities to procure, store the Raw Material, Packaging Material required in the process of manufacturing lubricating oils i.e. Blending & filling of lubricating oils shall be registered. BPCL’s decision on any matter regarding registration of Counterparties shall be final and binding. 13. BPCL at its discretion reserves the right to verify/ re-verify the information submitted and inspect the Counterparty facilities directly or through the competent agencies to confirm the credibility of the data submitted and having the desired capabilities. 14. However, mere submission of an application by a party does not guarantee registration on BPCL’s mailing list and/or receipt of tender enquiry at a later date. Limited tenders will be floated to the registered Counterparties, who are competent to meet BPCL’s requirement. 15. Subsequent to this Registration/ Enlistment, BPCL is likely to invite online bids from the registered Counterparties as and when required. All standard contract terms and conditions will be given in the main tenders. 16. BPCL reserves the right to accept or reject any or all the applications at their sole discretion without assigning any reason whatsoever thereof including but not limited to on account of incomplete information, past performance with the other companies etc. If BPCL is unable to evaluate any application for want of information, such offer may not be considered. BPCL’s decision on any matter shall be Final & any Counterparty shall not enter into correspondence with BPCL unless asked for. BPCL may call for additional documents if required. BPCL would also consider information already available with them regarding Counterparty’s credentials. 17. For clarifications, if any, please feel free to contact us on any working day between 10:00 am to 4:00 pm:
Mr. Anil Bahal, DGM International Markets (Lubes) - 022-24062541 / 24010983 M – 7840056213 or contact vide email [email protected] At OFFICE ADDRESS: DGM International Markets (Lubes), MAK Lubricants Head Quarters, BPCL Marketing Office, 6th Floor, “C” Block, Priyadarshini Building, SION- Trombay Road, Eastern Express Highway, SION, Mumbai – 400 022
Thanking you,
Yours faithfully, For Bharat Petroleum Corporation Ltd.
Anil Bahal DGM International Markets (Lubes) – MAK Lubricants Head Quarters, Mumbai
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Detailed Procedure for participating (or) enlisting as “Toll Blenders and Repackers” for MAK Lubricants in international markets
1. Every Page and attachment of EOI being submitted must have signature and seal be affixed by the designated / competent authority of the prospective party participating in the process.
2. All documents being submitted (including attachments) should be properly numbers and indexed for ease of identification and to facilitate proper evaluation.
3. The counterparties are required to submit documents / information as per the EOI requirements and should also be in a position to produce further information as and when is being requested to (or) is required by BPCL.
4. The short listed parties may be requested to make a detailed presentation to ascertain and gather additional required information, if any, is desired.
5. Non-Disclosure Agreement and Intellectual Property Rights Agreements may be asked to be signed by BPCL to the counterparties participating in the process of tender, post evaluation of the EOI, as per the procedures and guidelines of the tender enquiries.
6. All annexures attached herewith needs to be completed in all respects and furnished along with the application.
7. BPCL’s reserves the rights to reject any party, whatsoever, without giving any justifications.
8. BPCL does not guarantee or is obliged to appoint or award tenders to the participants having responded to this advertisement.
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ANNEXURE – I
APPLICATION FORM FOR TOLL BLENDING & REPACKING
PARTICULARS OF PROSPECTIVE COUNTERPARTY (ON THE LETTER HEAD OF ENTITY SEEKING REGISTRATION)
REGISTRATION FORM FOR EXPRESSION OF INTEREST FOR ENLISTING WITH BPCL AS TOLL BLENDING & REPACKER IN INTERNATIONAL MARKET
I. APPLICANT COMPANY’S DETAILS: SR. NO. ITEMS DETAILS 1 FULL NAME OF COMPANY SEEKING REGISTRATION 2 NATIONALITY / COUNTRY OF INCORPORATION 3 CORPORATE HEADQUARTERS 4 DATE OF INCORPORATION 5 CORE BUSINESS ACIVITY OF THE COMPANY 6 YEAR SINCE TRADING IN PETROCHEMICAL PRODUCTS 7 TYPE OF COMPANY – PRIVATE / PUBLIC NAME OF THE CHAIRMAN 8 PRESIDENT MANAGING DIRECTOR CONTACT PERSON(S) NAME: DESIGNATION: TELEPHONE NOs: 9 OFFICE MOBILE FAX NOs: E-MAIL IDs: POSTAL MAILING ADDRESS: OVERSEAS OFFICES 10 Please give addresses with name of contact official & fax / telephone nos. and e-mail Ids, for each of the overseas office PARENT/HOLDING COMPANY, (IF ANY) a) Please give latest share holding pattern of the Applicant 11 Company and its Parent/Holding Company, along with documentary support.
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SUBSIDIARY (IES), if any 12 Please give name(s) of subsidiaries and percentage of share holding (s) LATEST CREDIT RATING OF THE APPLICANT COMPANY BY INTERNATIONAL AGENCIES LIKE S&P, MOODY’S, D&B, etc., (IF 13 AVAILABLE) Please indicate the rating and the date when it was awarded.
II. INTERESTED IN REGISTRATION FOR:
SR. No. DESCRIPTION (GRADES) 1 BLENDING OF AUTOMOTIVE & INDUSTRIAL LUBRICANTS 2 REPACKING / FILLING OF LUBRICATING OILS IN PACKAGES 3 MANUFACTURING OF GREASES MANUFACTURING OF SPECIALITY PRODUCTS i.e. COOLANTS, BRAKE FLUIDS 4 etc.
III. REFERENCES: S. NO. ITEMS DETAILS BANK REFERENCES (Please furnish names of the bank(s), dealing officials, e- mail Ids/fax nos., and postal addresses. 1 The party seeking registration shall have no objection to BPCL making direct enquiries from such banks in the course of registration). TRADE REFERENCES (Please furnish names of parties along with their dealing officials, e-mail Ids/fax nos., and postal addresses in respect of parties with whom trading transactions in respect of crude oil/petroleum/lubricanting oils or products have been entered into during the last two 2 years. Adequate number of references to ensure positive responses from at least three of them on cross- verification. The party seeking registration shall have no objection to BPCL making direct enquiries from such trade references in the course of registration).
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IV. VOLUME OF PHYSICAL TRADE FOR BLENDING & MANUFACTURING OF LUBRICATING OILS/PRODUCTS IN PREVIOUS THREE YEARS ENDED ON (UNITS IN MTs) SR. No. DESCRIPTION (GRADES) 2019 2018 2017 BLENDING OF AUTOMOTIVE & INDUSTRIAL 1 LUBRICANTS REPACKING / FILLING OF LUBRICATING OILS IN 2 PACKAGES 3 MANUFACTURING OF GREASES MANUFACTURING OF SPECIALITY PRODUCTS 4 i.e. COOLANTS, BRAKE FLUIDS etc.
Important notes: a. The Physical volume traded should only be given in the above format, for Purchases and Sales separately, which should be excluding sales to / purchases from group companies. The term “group company” implies the parent company, subsidiaries and companies with the same parent company, associates, joint ventures and trading arms. b. It is requested to give a confirmation that above volumes do not include paper transactions, if traded by the party seeking registration. c. Purchases or Sales of Lubricating Oil & Greases for use in own country may be shown separately.
V. FINANCIAL DATA/PERFORMANCE (PREVIOUS THREE YEARS): (IN MILLION USD) S. NO. DESCRIPTION YEAR ENDED ON 2019 2018 2017 1 NET SALES/ TURNOVER 2 OTHER SALES/ ACTIVITIES 3 NET PROFIT (PROFIT AFTER TAX) 4 CAPITAL 5 RESERVES 6 Any other relevant and known information of the Company that is likely to impact profitability of the Company in the short-term.
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VI. INFRASTRUCTURE AVAILABLE:
S.NO. ITEMS DETAILS Blending Capacity in MTs 1 (Plant Wise Details along with addresses may be provided) Filling Capacity in MTs 2 (Plant Wise Details along with addresses may be provided) Warehouse Capacity in MTs 3 (Location Wise Details along with addresses may be provided) Experience of Toll Blending & Repacking (Nos. of Years). 4 Period need to be provided. 5 Volume handled in last 3 years (Fig. in KL and MTs both)
6 Details of Major Brands handled in last 3 years. Provide the details of customers for whom the Toll 7 Blending and Repacking was done. Base Oil Storage Tanks (Grade wise Nos of Tanks and 8 Capacity) Additive Storage Tanks (Grade Wise Nos of Tanks and 9 Capacity) 10 Packaged Additive Storage Area (in Square Meters)
11 Lube Oil Blending Tanks (No. of Tanks and Capacity)
12 Lubricating Oil Storage Tanks (No. of Tanks & Capacity) Details of Utilities like Boiler, Compressor, Thermic Fluid 13 Heater, Source of Power Supplies etc may be provided. Details for the Packaged Product (lubricating oils) 14 Storage facilities to be provided (In Sq. Meters) both for covered area and open area, if any. Packaging Material Storage Area i.e. Barrels, Drums, 15 Pails, Containers, Labels, Cartons etc. List of the vendors for Sourcing of Raw Material from 16 (Name of Vendor, Country, Group of Material sourced) No. of Filling Machine with make for Pillow Pouches, 17 Stand Up Pouches, HDPE Containers, Plastic Pails/Buckets, 50 LItre Drums, MS and HDPE Barrels and
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Small containers with 500 ML to 6 Litre capacities etc. (you may add, if any, other sized/type machine) Details of the Utilities available i.e. Labelling Machine, 18 Sealing Machine, Packing Machine, Printers etc. Details of Logistics Arrangement i.e. for Warehousing, 19 Loading / Unloading, Handling of Product etc. 20 Other information, if any.
VII. QUALITY ASSURANCE INFORMATION:
Details of the Quality Assurance Processes and Methodology may be provided for the complete Value Chain involved in Raw Material procurement, storage, blending, filling etc., along with the details of laboratory equipment being used and certifications accreditations done and currently available. Details may be provided in the table below -
S.NO. ITEMS DETAILS 1 2 3 4
VII. MAN POWER DETAILS:
Details of the MAN POWER being engaged may be provided in the table below
S.NO. ITEMS No. of Unskilled Nos of Skilled 1 Blending 2 Filling & Warehousing 3 QA 4 Others
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VIII. OTHER INFORMATION:
S.NO. ITEMS DETAILS Is the company facing at the time of seeking registration any known legal disputes that are likely to adversely 1 affect the performance of contracts/ meeting its financial commitments? Please confirm that in case Parent Company Guarantee 2 (PCG) / Bank Guarantee / Bid Bond, if required, shall be submitted, as per policy of BPCL. Please confirm whether applicant company or its group company / subsidiary / affiliate / parent company was earlier or currently registered on BPCL's mailing lists- If yes, please give details as under: 3 (a) Name of the group company (b) On which mailing list (import / export) (c) Date of registration (d) Cargo(es) awarded during such period, if any (e) Date / reasons for deletion. Please mention all the certifications pertaining to Plant 4 Operations, Logistics, Warehousing, Quality Assurance etc. Please mention all the certifications related to Health, 5 Safety, Security & Environment. Provide details, if any, for awards & accolades obtained 6 in last 3 years 7 Other relevant information/certification, if any.
IX. PRINCIPAL-TO-PRINCIPAL DEALINGS:
ITEM DETAILS Please provide confirmation regarding
principal-to-principal dealings
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XI. STATUTORY DETAILS:
S.NO. ITEMS DETAILS Company Registration Certificate, Certificate of 1 Incorporation, Import & Export Registration, License and/or any other mandatory as per the law of the land. Please mention details/approvals related to taxations 2 (including import/export) as applicable. Please enclose copies of relevant documents
Please mention license/approvals obtained pertaining to Labor laws. Please enclose copies of relevant documents Please mention license/approvals obtained pertaining to health, safety, security & environment as per law of the land. Please enclose copies of relevant documents Please mention license/approvals obtained pertaining to manufacturing, storage and transportation of lubricants. Please enclose copies of relevant documents Please mention license/approvals obtained for the facilities/infrastructure to be used for toll blending/filling. Please enclose copies of relevant documents Any other statutory requirement applicable for blending/filling/storage and transportation of lubricants. Please enclose copies of relevant documents Please mention whether exemptions from Government if and as applicable for toll blending/filling and transportation. Please enclose copies of relevant documents
Please mention whether the manufacturer hold all the valid licenses as applicable as per the local law in vogue.
XI. REGISTRATION WITH OTHER INDIAN OIL PSUs: Whether the party is registered with any of the following companies: If yes, please provide the following details in respect of your registration.
Whether Name of the Date of Registered For Applicability PCG Company Registration Products (provide details) of Bid-Bond provided IOCL HPCL MRPL ONGC
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XII. OTHER REQUIREMENTS: a. The party shall give an undertaking that all the transactions shall be carried out only on a Principal-to-Principal basis. The applicant party shall neither deal as an agent nor use services of any Intermediary Agents. b. Applicant Company to give an undertaking that it is not from a country, which is prohibited/banned under any law/regulation of the Government of India. c. Certificate from CEO/CMD/authorized signatory regarding authorized sources of supply and destination, in case of import/exports of Petrochemical products as per Annexure-II.
NAME
PLACE DESIGNATION DATE SIGNATURE
SEAL
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(CERTIFICATE FROM APPLICANT COMPANY’S CEO/CMD/AUTHORISED SIGNATORY ON THE LETTER HEAD OF THE COMPANY SEEKING REGISTRATION)
We confirm and undertake that:
All the transactions shall be carried out only on a Principal-to-Principal basis. We shall neither deal as an agent nor use services of any Intermediary Agents.
The crude oil and/or any petroleum product traded with Bharat Petroleum Corporation Limited would not be sourced from/ destined to any country/sources under international sanctions or prohibited by the Indian Government.
We further certify that title of the crude oil/ petroleum products supplied to Bharat Petroleum Corporation Limited would be clear and free from all encumbrances and that we shall be solely responsible in respect of breach of these conditions. In case of breach of any of these conditions under import/export contract with Bharat Petroleum Corporation Limited, we shall directly bear all costs & consequences, losses, penalty, etc., with no liability whatsoever, on Bharat Petroleum Corporation Limited.
NAME
PLACE DESIGNATION
DATE SIGNATURE
SEAL
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ANNEXURE – II
PROFORMA FOR UNDERTAKING
(To be submitted on their Letter Heads)
I/We hereby undertake that the statements made herein/information given in the Annexure referred to above are true in all respects and that in the event of any such statement or information being found to be incorrect in any particular, the same may be construed to be a misrepresentation entitling Bharat Petroleum Corporation Ltd. to reject / disqualify my / our application for registration.
I/We further undertake as and when called upon by Bharat Petroleum Corporation Ltd. to produce, for its inspection, original(s) of the document(s) of which copies have been annexed hereto.
(Authorized Signatory) (Name / designation of the signatory along with seal) Complete name and address of the Counterparty
Note: - The signatory should not affect any variation in the text of declaration. Declaration in any other form shall not be acceptable and shall render the Counterparty for disqualification.
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Certificate (To be submitted on the Letter Head of the Firm/Company)
I/We certify that –
a. I/We am/are not related to any of the Directors of BPCL.
b. I/We am/are not partners of a party in which any other partner/s is related to BPCL Director/s.
c. I/We are not partner/s of a party in which any other partner/s is related to BPCL Director/s.
I/We also certify that M/s.______
(Name of the party with which contract is being entered into)
Does not have a partner, who is Director of BPCL or to his relative.
Signature
Name
Designation
Seal
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The above process of enlisting of the vendors / counterparties shall follow with the Vendor Registration Processes. These registered vendors / counterparties would be invited to participate in the tendering process which shall include Techno Commercial Bidding Process and contracting procedures based on competitive bidding. However, applying the above EOI for enlisting process do not guarantee as registration of vendor. BPCL reserves all the rights for listing of EOI and shall be dependent on the eligibility criteria and submission of documents / information to BPCL. The future scope of work is as given below -
SCOPE OF WORK
MAK Lubricants, a strategic business unit of Bharat Petroleum Corporation Limited, engaged in refining & marketing of petroleum products having presence in domestic and international markets, aspires to engage into an arrangement with the strong and competent partner having its base in Bangladesh and is engaged in Blending Lubricating Oils and has facilities to repack the lubricants in various packages required to market the product in the market place.
Accordingly, MAK Lubricants team invites an expression of interest (EOI) from professional firms having established competencies and experience in sourcing of Base Oils, Additives & Raw Materials, Packaging Material and has adequate storage facilities of finished products and having regulatory and compliance frame work in Bangladesh & ASEAN Countries and help BPCL manufacture the products as per the specifications provided by BPCL in encrypted format of communication.
BPCL also would like to explore the sourcing of finished lubricants on turnkey basis and as per the specifications provided through a Toll Blending arrangements and transportation of the products to the nearby ports for exports to ASEAN Countries.
The key objectives are –
1. To enter into Contractual Agreement with an arrangement to source or to manufacture lubricating Oils & greases as per the specifications being provided by BPCL.
2. To enter into an arrangement to transport the finished products i.e. lubricating oils and greases to the nearby ports for exports to ASEAN Countries.
Note – All the statutory and regulatory laws & bylaws of the land responsible for the jurisdiction and/or to the competent authorities and legal bodies needs to be adhered to strictly with complete compliance without any obligations to BPCL.
1. Sourcing of products & Toll Blending and filling / repacking activity for manufacturing Lubricating Oils & Greases –
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To procure & store the Base Oils, Additives, Raw material required for blending Lubricating Oils and Greases.
To procure & storage of Packaging Material required to repack the lubricating oils for marketing purpose.
To arrange for the storage of the finished products & transportation to the nearby customers / markets and / or to the ports for exports.
To adhere to all the rules, regulations and laws of the land and to ensure strict compliance of the regulatory bodies as is being enforced or entrusted upon by the competent policy making bodies or regulatory bodies and competent authorities. This includes, direct & indirect taxes by the central government, state government, local bodies, municipalities, panchayats, regulatory bodies etc.
3. To enter into an arrangement to transport the finished products i.e. lubricating oils and greases to the nearby ports for exports to ASEAN Countries.
To arrange for the transportation of the goods to the nearby customers of MAK Lubricants and Distributorships.
To arrange for the transportation of the finished products to the nearby ports to facilitate exports to the ASEAN Countries.
To fulfil all the statutory and legal requirements and complete documentation as per the export laws and trade practices.
To fulfil all legal, statutory and regulatory requirements, without any obligations on BPCL.
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