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2009 Instructional Space Feasibility Study

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2009 Instructional Space Feasibility Study The Ohio State University Instructional Space Feasibility Study FINAL REPORT April 2009 Ira Fink and Associates, Inc. University Hall April 9, 2009 (FedEx) Mr. Jason Kaplan Resource Planning Analyst, Real Estate and Property Management Facilities Operations + Development The Ohio State University 53 West 11th Avenue Columbus, Ohio 43201-2013 RE: The Ohio State University, Instructional Space Feasibility Study, Project No. OSU-072242 Dear Jason: Enclosed are three copies of the final report, Ohio State University, Instructional Space Feasibility Study, dated April 2009. All pages are shown with the April 2009 date. Prior to our exchange of emails today, this is the report that you asked be delivered by the contract termination date of April 10. As we agreed, instead please consider this final report as a draft. As you Jack or others have an opportunity to review this report, and can provide comments, questions or corrections, we will gladly incorporate these items in a revised final report. I still would appreciate if one of you could look at the photos and verify that the tag line as to building and room number are correct. We went through the Classroom Services web site, and for rooms we could not specifically identify, we listed only the building in which they were located. If you could provide the correct room numbers, we will add this information to the revised final report, along with the station counts. This report has undergone another level of review and edit since the draft sent last week. Please look carefully at the Findings, Conclusions and Recommendations section in particular. All sections have had some minor changes as well.. Again, it may be useful at some point to have aa conference phone call about the report. Please let me know. Thanks. Sincerely, IRA FINK AND ASSOCIATES, INC. Ira Fink, Ph.D., FAIA Enclosure: Three copies of the Final Report, dated April 2009 The Ohio State University Instructional Space Feasibility Study FINAL REPORT April 2009 Prepared for: Mr. Jason Kaplan Resource Planning Analyst, Real Estate and Property Management Facilities Operations + Development The Ohio State University 53 West 11th Avenue Columbus, Ohio 43201-2013 (614) 292-9402 and Mr. Jack Miner Associate Registrar, Office of the University Registrar The Ohio State University 730 Lincoln Tower 1800 Cannon Drive Columbus, Ohio 43210 (614) 292-5777 Prepared by: Ira Fink and Associates, Inc. University Planning Consultants One Columbia Circle Berkeley, California 94708 (510) 843-1900 Ira Fink and Associates, Inc. Orton Memorial Library of Geology April 2009 i Table of Contents Table of Contents ..................................................... i List of Figures ........................................................ iv List of Tables ......................................................... vi List of Persons Who Were Interviewed, Attended Meetings, or Assisted in This Study .......................................... ix Programming Sub-Consultants .......................................... x I. Introduction .................................................... 1 A. Background . 3 B. Scope of Work. 3 C. Campus Objectives. 4 D. Classrooms as a Campus Space Use. 4 E. Instructional Space Terminology Definition. 5 F. Classrooms as a Campus Space Use. 6 G. Current Conditions. 7 H. Methodology – Policies, Procedures, and Organization. 12 I. Methodology – Quantifying Data. 13 J. Organization of the Report. 16 II. Existing Policies and Resources ..................................... 19 A. Background . 21 B. Current Availability and Accessibility of Data. 24 III. Interviews, Meetings, and Forums .................................. 29 A. Overview . 31 B. Working Sessions. 31 C. Scheduling Staff Open Forum. 32 D. Faculty Open Forum. 33 E. Undergraduate Student Government Forum. 33 Ira Fink and Associates, Inc. ii The Ohio State University, Instructional Space Feasibility Study F. Associate Deans Forum. 34 G. Faculty/Space Coordinator Forum. 34 H. Meeting with the Digital Union Staff. 35 I. Meeting with the Office of Information Technology (OIT) Operations Staff . 36 J. Meetings with Council on Physical Environment (COPE) and the Department of Chemistry. 36 K. Meeting with the Classroom Readiness Committee. 37 L. Meeting with the Classroom Committee of the University Senate. 37 M. Technology Enhanced Learning and Research (TELR) and Faculty and TA Development (FTAD). 38 IV. Scheduled Pool Classroom Use and Utilization ........................ 39 A. Ohio State Pool Classroom Space Data. 41 B. Classroom Scheduling. 49 C. Measuring Pool Classroom Use and Utilization. 50 D. Projecting Additional Pool Classroom Need. 69 V. Scheduled Department Classroom Use and Utilization .................. 71 A. Ohio State Department Classroom Space Data. 73 B. Classroom Scheduling. 81 C. Measuring Department Classroom Use and Utilization . 83 VI. Scheduled Department Class Laboratory Use and Utilization ............ 103 A. Ohio State Department Class Laboratory Space Data . 105 B. Class Laboratory Scheduling. 111 C. Measuring Class Laboratory Use and Utilization . 112 VII. Unscheduled Department Class Laboratories and Computer Laboratories .. 129 A. Background . 131 B. Unscheduled Department Class Laboratory Space. 132 C. Unscheduled Department Computer Laboratory Space. 133 VIII. Web-Based Classroom Survey ...................................... 135 A. Background . 137 B. Recurrent Comments. 139 C. Additional Comments. 143 April 2009 iii IX. Comparison Campuses/Best Practices ............................... 145 A. Background . 147 B. University of Minnesota, Twin Cities Campus . 147 C. Arizona State University. 153 D. University of Washington. 156 E. Pennsylvania State University . 160 X. Large Lecture Halls ............................................... 165 A. Background . 167 B. Large Lecture Halls at Comparison Campuses. 167 C. Seating Capacity Ranges of Large Lecture Halls. 170 D. About Large Lecture Halls. 171 E. Large Lecture Halls at The Ohio State University . 173 XI. Findings, Conclusions, and Recommendations ........................ 179 A. Instructional Space. 184 B. Classroom Scheduling, Use, and Utilization. 189 C. Classroom Space Management and Planning. 196 D. Classroom Technical Services. 206 E. Classroom Facilities Environment. 213 F. Classroom Support. 216 Appendices A. Scheduled Pool Classrooms Database. A-1 B. Scheduled Department Classrooms Database. B-1 C. Scheduled Department Class Laboratories Database. C-1 D. Unscheduled Department Class Laboratories Database. D-1 E. Unscheduled Department Computer Laboratories Database. E-1 F. Sample Course Schedule Charts. F-1 G. Responses to the Registrar’s Office Web-Based Classroom Survey. G-1 Ira Fink and Associates, Inc. iv The Ohio State University, Instructional Space Feasibility Study List of Figures I-1 The Ohio State University, Standard Course Meeting Times. 10 I-2 The Ohio State University, Standard Course Meeting Times. 11 III-1 Organization Chart for The Ohio State University, Classroom Management Units . 35 IV-1 Pool Classroom Distribution by Station Count, Autumn 2007 . 45 IV-2 Comparison of the Pool Classroom Distribution by Station Count at Ohio State and Five Other Public Campuses . 47 IV-3 Number of Rooms in Use Simultaneously in Scheduled Pool Classrooms by Hour of the Day and Day of the Week, Autumn 2007 . 54 IV-4 Cumulative Enrollment in Scheduled Pool Classrooms by Hour of the Day and Day of the Week, Autumn 2007 . 54 IV-5 Pool Classroom Enrollments by Course Size. 59 V-1 Department Classroom Distribution by Station Count, Autumn 2007 . 77 V-2 Comparison of the Department Classroom Distribution by Station Count at Ohio State and Five Other Public Campuses . 79 V-3 Number of Rooms in Use Simultaneously in Scheduled Department Classrooms by Hour of the Day and Day of the Week, Autumn 2007 . 85 V-4 Cumulative Enrollment in Scheduled Department Classrooms, by Hour of the Day and Day of the Week, Autumn 2007 . 87 V-5 Department Classroom Enrollments by Course Size. 92 VI-1 Department Class Laboratory Distribution by Station Count, Autumn 2007 . 110 VI-2 Number of Rooms in Use Simultaneously in Scheduled Department Class Laboratories by Hour of the Day and Day of the Week, Autumn 2007. 114 VI-3 Cumulative Enrollment in Scheduled Department Class Laboratories by Hour of the Day and Day of the Week, Autumn 2007 . 116 VIII-1 Top 5 Survey Comment Topics, Pool Classrooms . 139 VIII-2 Top 5 Survey Comment Topics, Departmental Classrooms. 140 April 2009 v List of Figures IX-1 Organization Chart for the University of Minnesota, Classroom Management Units . 148 IX-2 Organization Chart for Arizona State University, University Classroom Space Management Units. 153 IX-3 Organization Chart for Arizona State University, Technology Units. 155 IX-4 Organization Chart for the University of Washington, Classroom Management Units . 156 IX-5 Organization Chart for Pennsylvania State University, Classroom Management Units . 161 X-1 Course Schedule Chart, McPherson Chemical Lab, Room 1000. 175 X-2 Course Schedule Chart, Hitchcock Hall, Room 131 . 176 X-3 Course Schedule Chart, Independence Hall, Room 100. 177 X-4 Course Schedule Chart, Hughes Hall, Room 100. 178 Ira Fink and Associates, Inc. vi The Ohio State University, Instructional Space Feasibility Study List of Tables I-1 The Ohio State University, Classroom Coding. 5 I-2 The Ohio State University, Class Laboratory Coding. 6 I-3 Distribution of Academic, Administrative and Support Space at 16 Public Colleges and Universities, Excluding Housing.
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