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GROUP LEADERS GUIDE
Hampshire Mountain Centre
This guide endeavours to provide information on the use of our centre to enable your visit to run smoothly.
Priority is given to groups with young people and applicable to clients of Children’s Service Establishments, member of Youth Groups and to participants in Duke of Edinburgh’s Award in Hampshire. For groups from outside of Hampshire please contact the booking office for more detailed information on availability and safety requirements.
This guide endeavours to provide information on the use of our centre to enable your visit to run smoothly.
Priority is given to groups with young people and applicable to clients of Children’s Service Establishments, member of Youth Groups and to participants in Duke of Edinburgh’s Award in Hampshire. For groups from outside of Hampshire please contact the booking office for more detailed information on availability and safety requirements.
Hampshire Mountain Centre
The Hampshire Mountain Centre Booking Office address is: Argoed Lwyd, Libanus, Powys LD3 8EN. The combined telephone and fax number is 01874 622914. Telephone and leave a message during working hours including your office and home telephone numbers.
Website address:- hampshiremountaincentre.co.uk. Office hours:
Mon 9.30 – 4.00pm Tues 9.30 – 2.30pm Wed 9.30 – 2.30pm Thurs 9.30 - 2.30pm Fri 9.30 - 3.00pm
At other times, leave a message on the answer machine, send a fax or an e-mail: [email protected]
Booking
Hampshire Mountain Centre is part of the Hampshire Outdoor Service and is managed by the Recreation and Heritage Department of Hampshire County Council. To make a booking Children’s Services users should:
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1. Contact the Centre by telephone or email to confirm availability and appropriate accommodation.
2. Proceed to the booking form and complete with all relevant information. 3. You will be asked to confirm that you have read and understood the Hampshire
Mountain Centre Booking Conditions.
4. When we receive your booking we will send you an invoice for the £200.00 nonrefundable deposit, unless you advise that you would prefer to pay by cheque. If you would prefer to pay without an invoice please mention this on your booking form and send payment immediately.
5. We will also confirm your booking by email, and put together your activity programme, if required.
6. Prior to your visit the relevant authorisation forms, as detailed in the terms and conditions, must be submitted to your governing body and a copy sent to the Centre. (Please note the Centre no longer arranges this on behalf of the groups)
If you have any queries whilst completing your booking form and are unable to find the information please do contact us by email or telephone 01874 622914.
Activities
The Brecon Beacons National Park, apart from the natural beauty of a variety of mountainous country, is rich in history and legend. The area offers historic buildings, museums, nature reserves and a wide choice of field study projects. Some of the more popular activities include hill walking, mountain camping, expeditions, caving and pony trekking. Nearby facilities exist for canoeing on river, canal or lake; hiring of pleasure boats and fishing. There is some rock climbing in the area and there are indoor climbing centres at Llangors and Merthyr Tydfil.
The Brecon Beacons and the Black Mountains are recognised at Wild Country areas for the Expedition Section of the Duke of Edinburgh’s Award. The area is suitable for a variety of geographical fieldwork, human and physical, and for creative arts projects, together with many aspects of the National Curriculum. See Appendix B for more details. The Centre is also suitable for residential courses for all ages and abilities, without involving any designated hazardous pursuits.
The Director and his staff are qualified for all activities offered (Adventure Activities Licensing Regulations, registered number R0361) with thorough knowledge of the area. It is a condition of the Centre hire that instructions from our staff must be followed. Advice about the Centre can be obtained from the Hampshire Mountain Centre Booking Office. Assistance in programme planning can be obtained from the Hampshire Mountain Centre Director or the County Inspector for Outdoor Education.
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Location
The Hampshire Mountain Centre is situated in the picturesque Brecon Beacons Nation Park, South Wales. The two sites, Argoed Lywd and Birchgrove are six miles apart south west of the small town of Brecon, some 150 miles from Winchester.
The most convenient route from Winchester is take A34 to the M4 junction and head west to Wales. Alternatively turn off A34 onto A303 to Andover, A342 to Marlborough and onto M4 at Junction 17. Leave the M4 at Junction 24 and use the A449 to Raglan, the A40 to Brecon. Continue round Brecon on A40 then take A470, signposted Merthyr Tydfil and Cardiff. After 4.5 miles enter Libanus Village.
For Argoed Lwyd (GR987262, Outdoor Leisure Sheet 12) turn right at a telephone box by the church. Drive slowly through the village and ascend a narrow winding mountain lane. Argoed Lwyd is at the end of the tarmac after half a mile. Drive slowly and take great care (10 mph) as there are many blind bends in this lane with few overtaking places. You may meet farm vehicles and pedestrians.
The postal address of the Centre is Argoed Lwyd, Libanus, Powys LD3 8EN. The telephone numbers (payphones) are: Farmhouse 01874 611947, Longbarn 01874 623485 , Office 01874 622914.
For Birchgrove, Heol Senni (GR927234 Outdoor Leisure Sheet 12) continue through Libanus on the A470 for half a mile then turn right onto A4215 signposted Defynnog. Follow signs to Heol Senni. The postal address is Birchgrove, Heol Senni, Sennybridge, Brecon Powys. LD3 8SU and the payphone number is 01874 636464
Location Map can be found on:- www.Hampshiremountaincentre.co.uk Accommodation
Argoed Lwyd The Centre is a converted 19th century traditional stone built Welsh farmhouse with an attached Annexe and Longbarn. There is parking for five minibuses. There is accommodation for 46 people between the three units.
The Centre at Argoed Lwyd is let in two separate self contained units. The Annexe is between the Farmhouse and the Longbarn and attached to both, so it can be let to either of the groups.
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- Room
- Sleeps
- Farmhouse
- 1
2345
8*
244
4*
- Annexe
- 6
7
6*
4
- Longbarn
- 8
9
24
- 10
- 8*
* Suitable for a single folding bed
The Centre has central heating throughout. Both kitchens are fully equipped with gas cookers, fridges and freezers, microwave, large toaster, electric kettle, hot water urn, crockery and cutlery.
There is a landscaped garden. We have suggested designated areas which go with sole access to the users of the Longbarn or the Farmhouse. Access to the main garden and barbecue area can be arranged with our staff. This will depend on the type of use etc. There are orienteering and picture orienteering courses available.
Disabled facilities
There is wheelchair access to virtually all of the ground floor with a bedroom and en-suite bathroom available with prior notice. Please bear in mind when planning a programme Including a person with disabilities, whilst they can be catered for in the Centre, the nature of the adventurous activities and sites available make it extremely difficult and hazardous to access for wheelchair users.
Use of Mynydd Illtyd Common
– (Adjacent to National Park Visitor Centre) Mynydd Illtyd Common is situated to the north of the Centre and is convenient for Centre users, who are able to walk from Argoed Lwyd up the track to the Common. However, the use of the Common, by our groups and by members of the public, is a very sensitive issue. One of the planning conditions imposed on us when the National Park agreed to the opening of the new Centre was that the Common could only be used with permission from the Director of the National Park Visitor Centre. Obviously, we do not wish to jeopardise local relationships. To this end, we require that any group wishing to use the Common must
inform Centre staff who will seek formal permission. Heol Senni (Birchgrove)
There is accommodation for 18 people in four rooms.
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- Room
- Sleeps
1234
6642
All are bunk beds and the building is centrally heated. Showers, hand-basins and toilets are located upstairs and there is an additional toilet outside.
The kitchen is fully equipped with a large cooker, fridge freezer, microwave, large toaster, hot water urn, crockery and cutlery.
Camping
There are flat areas of the garden which can be used for camping, either for D of E groups or additional accommodation for groups larger than 18.
Charges
Charges are per block, depending on the most suitable accommodation to suit the group’s need. Please note there is no longer a per person per night rate.
There is a separate scale for the use of the Centre’s minibuses and for the hire of certain equipment.
There is a 1:10 free ration for Hampshire group leaders. Up-to-date prices may be obtained from the Hampshire Mountain Centre Booking Office.
You will be charged for the activity sessions requiring instructors according to the instructor ratios necessary for your booked numbers. It is in your interest to confirm these numbers early! (See the Programming section). .
Final Account
Before departure from the centre please ensure that you sign a copy of your booking form which is your confirmation of group numbers, instructing staff and activities taken. Please hand to the Director or leave for the Mountain Centre Booking Office. The final account is
based on the information on this form. It is very important that you sign this form.
Insurance
The County Council only accepts responsibility for loss or damage resulting from its own
negligence. Groups which are not Hampshire establishments are strongly advised to
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obtain personal accident insurance cover or all of the party. For adventurous activities
ask your insurance broker to contact British Activity Holiday Insurance.
Transport (Collection)
Two self-drive sixteen seater minibus is normally available to transport parties to and from the Centre and for authorised journeys in connection with the approved programme. There is an additional charge for the use of the vehicle. All drivers must have passed the HCC Midas Assessment(Valid for four years).. The centre will require copies of your Midas Certificate and Driving Licence, and copies of other members of your party who may drive the minibuses. There is sufficient parking space for five minibuses and several cars at Argoed Lwyd and space for 4/5 vehicles at Heol Senni. Details and application forms for the use of the Authority’s minibuses will be sent prior to your visit. The minibuses will normally be available for collection from:-
Hampshire County Council Totton Workshops Jacobs Gutter Lane Totton SOUTHAMPTON SO40 9TH Tel:- 02380 669120
The vehicle must be checked and signed for. Users should not book via the workshop direct. Any requests should be made through the Mountain Centre Booking Office. For mid-week bookings (Monday to Friday) collect the vehicle after 0900 hours on Monday. The vehicle must be returned by 1500 hours on Friday for a 45 minute safety check prior to use for the weekend booking. Please ensure that the vehicle is cleaned inside, ready for the next group as a charge will be made if it is not returned in the same condition in which it was picked up. For weekend bookings (Friday to Sunday) collect the vehicle no later than
1545 hours. The workshop closes at 1600 hours. If workshop staff stay because of any delay there will be an automatic surcharge of £100. Any variation to collection and return
times of the minibus must be approved by the Mountain Centre Booking Office.
Programming
Hampshire Mountain Centre is inspected under the Adventure Activities Licensing Regulations 1996 (AALA Registration Number R0361) and follows all the H.C.C. Hazardous Pursuits guidelines. All staff employed by the Centre have recognised National Governing Body qualifications or site specific assessment for the relevant activities.
Should you require activities led by Hampshire Mountain Centre staff, please tick the activities required on the online booking form. Our lead Instructor will contact you and put together a programme for you based on our staff availability and your requirements. Once you are happy with the programme, you must submit your Application for Approval to your governing body. For Hampshire County Council groups, this is Outdoor Education in
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Winchester. An appropriate form is available from the Children’s Services website, or staff at the Hampshire Mountain Centre can send you a copy. Please note that the Hampshire
Mountain Centre Bookings team no longer arrange this approval form on your behalf.
Once the programme has been approved, Hampshire Authority groups are covered by the County Council insurance. Also the Centre Director can book any additional staff required from of a pool of qualified and well-know instructors. If the programme is submitted after this time there is no guarantee that the necessary staff can be found. These programmes may only be changed through consultation with the Centre Director or upon advice in changing weather conditions.
Leaders using the Centre.
A minimum of two adult leaders in a minimum ratio of 1:10 must accompany each party using the Centre. In the case of a mixed party, there must be a leader of each gender. There are many potential hazards in the area and therefore, only leaders who have acquired recognised qualifications in outdoor work, or those that can be supported by the Centre staff, will be encouraged to use the Centre unless engaged in non-hazardous activities.
Instructor ratios
The qualified instructor to pupil ratios are:
Hill Walking – 10 to 1 Instructor Caving – 10 to 1 Instructor Canoeing – 8 to 1 Instructor Climbing – 10 to 1 Instructor Gorge Walking – 10 to 1 Instructors
Water based activities
Leaders requesting water based activities, such as canoeing and raft building, must ensure that they have written evidence of each group members ability to swim and water confidence from parents/person with parental responsibility.
Hazards unique to the area
The Brecon Beacons Nation Park covers an area of 514 square miles. The Park consists mainly of old red sandstone, limestone and millstone grit. The main hill walking area will cover all these types of rock. The sandstone rises to 886 metres and was mainly shaped by glacial action, giving rise to long sloping ridges with sheer faces which present serious problems in high winds (normal for this area) and poor visibility.. Most of the high sandstone is easily accessible by well-worn footpaths leading the unwary into mountain conditions.
The limestone forms its own unique systems, both above and below ground. The surface
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areas are deeply scarred by erosion with small and large sink or potholes, indicating the collapse by water penetration below ground. These sink holes can be from a few metres to well over 30 metres wide and deep. These conditions give rise to navigation problems and traps for the unwary in bad weather conditions. The millstone, combined with the limestone, has formed many attractive gorges and subsequent waterfalls. These are very popular with visitors but have an element of danger and many accidents have occurred in these areas from falls from unstable riverside paths and waterfall viewing. In all these areas good planning, briefing and control are a priority.
Weather conditions play a vital role in any type of activity from the Centre.
Adverse weather conditions, such as high winds, torrential rain or snowfall in the mountains or high water levels in caves and rivers may result in the cancellation or change of activities. Such changes will be made in consolation with the Mountain Centre staff. Their advice should always be followed, as they know the area.
Education opportunities
The Hampshire Mountain Centre is ideally situated to access suitable curriculum study sites for many subjects, from a variety of natural habitats to industrial South Wales (see table below). All of the adventurous activities have education opportunities. These are very suitable for Primary School groups as well as GCSE and A’ level biology, geography and history field study courses. There are many opportunities to link activities to the Trailblazers Scheme. Please discuss you requirements with Centre staff. The Resource Barn at Argoed Lwyd is available as a classroom/study area for groups using the Centre. It contains a suite of 10 networked computers, including internet access and field study equipment suitable for a variety of projects. A digital camera is also available for groups to use. Various teacher resources are being accumulated. The computer suite currently runs a wide range of DTP, data and image processing software for young people to generate work, diaries, photographs, etc. Leaders are responsible for sanctioning the use of the system by their groups and for supervision at the time of use. These are an example of what is available. Other topics, particularly within history, can be developed in discussion with the Centre staff.
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Topic
Biology
- KS2
- KS3
- KS4
- A/AS Level
River Ecology Moorland Ecology Coastal Ecology Woodland Ecology
Geography
River Mountain Town Study Tourism Limestone Industrial South Wales Glaciations
Physical/Environmental demands encountered whilst participating in adventurous activities at the Hampshire Mountain Centre
All adventurous activities require some degree of dexterity, co-ordination and stamina. Please consider this in the light of the young people in your group when making your
booking. Please speak to us about the special needs of any of your young people.
- POSSIBLE CONDITIONS
- RISK
- ABILITY TO
Hill walking/Waterfall Walk
Steep, rough ground Uneven surfaces Waterlogged ground Cold
Trips Slips Falls
Walk Lift and carry rucksack With weight in it Balance
Long Distances
Caving
Uneven surfaces Wet – running water Small spaces Cold
Trips Falls Slips
Support own body weight Crawl, crouch, bend Pull, lift Sit
- Muddy
- Twist, bend
Wet
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Canoeing/Kayaking
Deep water Moving water (river only) Cold
- Falling in
- Water confident
Swim Balance
Climbing
- Uneven surfaces
- Trips
Falls Slips
Balance Pull, lift Flexibility
Field work/studies
Rough ground Uneven surfaces Wet
Trips Falls Slips
Walk Crouch, bend Lift and carry rucksack
- with weight in it
- Cold
Leader responsibilities -NB: Please read our Risk Assessment for Centre Buildings and Grounds (under separate attachment with this.)
The leader should be fully conversant with the Hampshire County Council document ‘Safety and Hazardous Activities’. Leaders operating from the Centre should display empathy with access and conservation.
Leaders are encouraged to set high standards when organising the community living at the Centre. A rota for washing up, preparing meals and cleaning the premises each day should be posted on the notice board. The menu and programme should also be available for group members. Leaders are reminded that all equipment at the Centre is for use in the building of origin and must not be removed. Groups engaged in expedition work will require their own cutlery, plates and mugs for use on the hills. Additional information for leaders using the Centre will be displayed on the notice boards.