MOLINE CITY COUNCIL AGENDA Tuesday, December 13, 2016 6:30 P.M
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MOLINE CITY COUNCIL AGENDA Tuesday, December 13, 2016 6:30 p.m. (Immediately following the Committee-of-the-Whole meeting) City Hall Council Chambers – 2nd Floor 619 16th Street Moline, IL Call to Order Pledge of Allegiance COUNCIL Invocation – Alderman Acri MEMBER PRESENT ABSENT Roll Call Rodriguez Parker Consent Agenda Wendt All items under the consent agenda will be enacted by one motion. There will Zelnio be no separate discussions of these items unless a Council Member so Turner Schoonmaker requests, in which case, the item will be moved from the Consent Agenda and Waldron considered as the first item after the Omnibus Vote. Acri Approval of Minutes & Appointments Made Mayor Raes Committee of the Whole and Council meeting minutes of December 6, 2016 and November Financial Report. Second Reading Ordinances 1. Council Bill/General Ordinance 3033-2016 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Section 20-5124, “UNAUTHORIZED PERSONS USING PERSONS WITH DISABILITIES PARKING SPACES; A VIOLATION,” Appendix 24, “PERSONS WITH DISABILITIES PARKING SPACES,” by including one on-street stall at 1625 9th Avenue. Explanation: Traffic Committee reviewed request and recommends approval. Fiscal Impact: N/A Public Notice/Recording: N/A 2. Council Bill/General Ordinance 3034-2016 An Ordinance amending Chapter 31, “TAXATION,” of the Moline Code of Ordinances, by enacting one new Article XI, “MUNICIPAL GAS USE TAX.” Explanation: The City contracted with Azavar Audit Solutions in May 2014 to conduct a comprehensive municipal audit. As a result of this audit, Azavar discovered a loophole whereby the City is losing municipal revenue each year. In order to capture the lost gas tax revenue, staff is proposing to adopt a gas use tax on the use of gas from alternatives gas supplier’s customers who purchase therms transported from out-of-state. The municipal gas use tax will not apply to any business certified by the Illinois Department of Commerce and Economic Opportunity under Chapter 35 ILCS § 120/1f. Additional documentation attached. Fiscal Impact: Increase revenue to general and capital improvement funds. Public Notice/Recording: N/A 3. Council Bill/General Ordinance 3035-2016 An Ordinance making Appropriations for Corporate Purposes for the Fiscal Year beginning January 1, 2017 and ending December 31, 2017. Explanation: This is the annual Appropriation Ordinance which is required to be passed by State Statute. This Ordinance allows the City to expend funds during the fiscal year 2017. Fiscal Impact: This Ordinance is necessary as an authorization granted by the City Council to make expenditures and to incur obligations during the fiscal year 2017 Public Notice/Recording: File with the County Clerk Resolutions 4. Council Bill/Resolution 1166-2016 A Resolution authorizing the Mayor and City Clerk to enter into an agreement with PMA Management Corp (PMAMC) for Third Party Administration (TPA) services for workers’ compensation claims administration for a period of one year commencing on January 1, 2017 through December 31, 2017. Explanation: PMA Management Corp. (PMAMC) currently serves as the City’s third party administrator for workers’ compensation claims administration, including claims processing, bill review and negotiation of additional savings. Costs include $790 for each indemnity claim, $140 for each medical only claim and $40 for each incident only claim, at an approximate annual claims cost of $21,400, plus an administration fee of $4,500. The cost for indemnity claims increased from $775 per claim and the cost for medical only claims increased from $135 per claim. This is the first increase in four years. The contract also provides for medical bill review services for $6.95 per bill and a 24% fee on PPO savings. From March 1, 2013 to November 1, 2016, PMAMC has provided the City with a net savings of $283,582 related to these services. Additional documentation attached. Fiscal Impact: Funds available in the Liability Fund Public Notice/Recording: N/A 5. Council Bill/Resolution 1167-2016 A Resolution authorizing the Mayor and City Clerk to execute an agreement with USI Insurance for liability, property and workers’ compensation insurance for a period of one year commencing on December 31, 2016. Explanation: A request for proposals was published, and the proposal provided by USI Insurance was determined to be the most advantageous to the City and in the City’s best interest. USI Insurance is the current broker for the City’s liability, property and workers’ compensation insurance. They have submitted an agreement to provide coverage from December 31, 2016, through December 31, 2017. At $773,842, the proposal is $67,337 less than the amount budgeted for 2017. Of note, the 2017 premium is $30,628 less than what was paid in 2016. The City received a second proposal in response to the RFP, in the amount of $781,646. While the second proposal had greater coverage in a few areas, overall USI’s proposal is the most beneficial to the City, specifically in the areas of catastrophic physical damage to vehicles and contractor’s equipment (replacement value vs. depreciated value), garagekeeper’s liability ($1,000,000 vs. $100,000), public officials aggregate ($2,000,000 vs. $1,000,000), umbrella coverage and more control over the handling of and expenses related to litigation. Additional documentation attached. Fiscal Impact: Sufficient funding is available in the Liability Fund. Public Notice/Recording: N/A 6. Council Bill/Resolution 1168-2016 A Resolution authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement between the City of Moline and the Cities of East Moline, Rock Island and Silvis, the Village of Milan and the County of Rock Island, Illinois (“Jurisdictions”), to allow the communities to submit a joint application to the Illinois Department of Commerce and Economic Opportunity for establishment of a Quad City Enterprise Zone to commence on January 1, 2018. Explanation: The current Quad City Enterprise Zone, established in 1988, and as amended, expires on March 28, 2018. Bi-State Regional Commission is assisting the Enterprise Zone’s member communities, comprised of the Cities of Moline, East Moline, Rock Island and Silvis, the Village of Milan and the County of Rock Island, Illinois (“Jurisdictions”), in applying for a new Enterprise Zone. That process requires approval of 1) an ordinance to affirm the establishment of an Enterprise Zone, and 2) a resolution for an Intergovernmental Agreement to allow the Jurisdictions to submit a joint application to the Illinois Department of Commerce and Economic Opportunity (“DCEO”) for establishment of a new Enterprise Zone. In 2014, the Jurisdictions entered into an Intergovernmental Agreement to allow them to submit a joint application to DCEO for establishment of a new Quad City Enterprise Zone, however, the application was not granted. The Jurisdictions still seek to create a new Enterprise Zone and therefore wish to enter into the attached Intergovernmental Agreement to allow them to submit a joint application to DCEO for establishment of a new Quad City Enterprise Zone, as legally described in the Agreement’s exhibit, commencing January 1, 2018. Additional documentation attached. Fiscal Impact: N/A Public Notice/Recording: N/A 7. Council Bill/Resolution 1169-2016 A Resolution authorizing the Utilities General Manager to approve Change Order #5 with Williams Brothers Construction, Inc., for the North Slope Wastewater Plant Improvements Project, in the amount of $132,569.00. Explanation: Change Order #5 consists of seventeen individual changes to the North Slope Wastewater Plant Improvements Project. Said change order reflects adjustments to meet field conditions encountered during construction or enhancements to the efficiency, functionality or longevity of the completed project that are summarized in the attached documentation. Change Order #5 increases the current contract amount of $37,780,373.00 to $37,912,942.00. Fiscal Impact: Funds are budgeted in account #320-1838-433.08-06. Total Beginning Project Contingency $3,039,960.00 Change Order #1 $156,665.00 Change Order #2 $279,352.00 Change Order #3 $234,850.00 Change Order #4 $27,506.00 Change Order #5 $132,569.00 Total Change Orders to Date $830,942.00 Current Contingency Balance $2,209,018.00 IEPA Project Contingency Only $1,112,460.00 Total Change Orders to Date $830,942.00 Current IEPA Contingency Balance $281,518.00 Public Notice/Recording: N/A 8. Council Bill/Resolution 1170-2016 A Resolution authorizing the IT Manager to purchase three Tegile ESH-25 Expansion Shelves from CDW-G. Explanation: The City’s Storage Area Network (SAN) resources are nearing capacity. The most cost effective method of adding capacity is to add hybrid expansion shelves to the Tegile SAN that was purchased in 2016. Staff budgeted $42,000.00 in 2017 for this purchase and CDW-G is the preferred reseller for Tegile products. Staff recommends purchase of three Tegile ESH-25 Expansion shelves, along with the required professional installation and annual maintenance and support, for a total cost of $40,750.00. Additional documentation is attached. Fiscal Impact: $40,750.00 from 443-0425-417.07-02 Public Notice/Recording: N/A 9. Council Bill/Resolution 1171-2016 A Resolution authorizing the Information Technology Manager to pay Guy M. Cahill & Associates, Inc. for fiber optics consulting services. Explanation: Beginning in January, 2015, City and Moline School District staff met regularly in an attempt to jointly procure dark fiber network and internet service provision (ISP) services for both entities. It was eventually determined that a joint venture would not work due to funding and organizational complexities and the District hired Guy Cahill as a consultant due to his expertise in school district finances, fiber optics technology, and Indefeasible Right of Use (IRU) agreements. The District’s result was a long-term agreement for both services with significant savings.