Agencies, Boards & Committees (Public)
A. Introduction
Agencies, Boards & Committees Summary…………………………………………………………………………………….1
B. Committees of Council (Supplementary Information)
Diversity Committee……………………………………………………………………………………………………………. 2 International Relations Committee……………………………………………………………………………………………….3 Mayor's Youth Advisory Committee……………………………………………………………………………………………. 5 Senior's Advisory Committee……………………………………………………………………………………………………. 6 Town & Gown Committee……………………………………………………………………………………………….……… 8 Windsor Accessibility Advisory Committee…………………………………………………………………………………….. 10 Windsor Bicycling Committee…………………………………………………………………………………………………… 12 Windsor Essex County Environment Committee……………………………………………………………………………… 13 Windsor Heritage Committee…………………………………………………………………………………………………… 14
C. External Agencies (Supplmentary Information)
Artcite, Inc…………………………………...……………………………………………………………………………………. 15 Arts Council of Windsor………………………………...………………………………………………………………………. 33 Centres for Seniors……………………………………………………..………………………………………………………. 37 Essex Region Conservation Authority…………………………………………………………………………………………………………….38 Handi-Transit…………………………………….……………………………………………………………………………… 39 Land Ambulance…………………………...…………………………………………………………………………………… 45 Tourism Windsor-Essex Pelee Island...………………………………………………………………………………………. 46 Windsor Essex County Health Unit……………………………………………………………………………………………………47 Windsor Symphony Orchestra...………………………………………………………………………………………………. 48 Windsor-Essex Economic Development Corporation……………………………………………………………………………………..49
D. Police Services
2013 Gross Budget Summary……………………………………………………………………………………………………………..53
2013 Gross Budget Summary……………………………………………………………………………………………………………..54 2013 Budget Issue Detail - Accepted…………………………………………………………………………………………………55 2013 Budget Issue Detail - Not Accepted………………………………………….……………………………………………….73
F. Windsor Public Library
2013 Operating Budget Review and Highlights……………………………………………………………………………………………………………..78 2013 Budget Issue Detail - Accepted…………………………………………………………………………………………………82 2013 Budget Issue Detail - Not Accepted………………………………………….……………………………………………….89 Introduction
Agencies, Boards & Committees
Agencies, Boards & Committees Summary
2013 2013 $ Budget % Budget 2011 2012 2012 Requested Accepted Change Change Budget Budget Actuals * Budget Budget Over PY Over PY
** Committees of Council 61,558 87,170 56,394 80,563 87,170 0 0.0%
Property Standards Committee 3,750 200 (326) 200 200 0 0.0% Diversity Committee 4,300 3,870 0 3,483 3,870 0 0.0% International Relations Committee 15,000 44,250 27,500 40,000 44,250 0 0.0% Mayor's Youth Advisory Committee 5,300 7,000 5,319 6,000 7,000 0 0.0% Senior's Advisory Committee 4,650 4,000 3,783 3,600 4,000 0 0.0% Town & Gown Committee 5,000 5,000 1,125 6,500 5,000 0 0.0% Windsor Accessability Advisory Committee 6,750 6,750 4,247 6,075 6,750 0 0.0% Windsor Bicycling Committee 4,300 4,300 4,013 3,870 4,300 0 0.0% *** Windsor Essex County Environment Committee 8,208 4,000 3,596 3,735 4,000 0 0.0% Windsor Heritage Committee 4,300 7,800 7,137 7,100 7,800 0 0.0%
External Agencies 14,915,034 16,053,391 16,053,391 16,777,651 16,115,368 61,977 0.4%
**** Art Gallery of Windsor 450,000 450,000 450,000 0 0 (450,000) (100.0%) Artcite, Inc. 5,000 5,000 5,000 5,000 5,000 0 0.0% Arts Council of Windsor 15,000 15,000 15,000 15,000 15,000 0 0.0% Centres for Seniors 118,934 118,934 118,934 118,934 118,934 0 0.0% Essex Region Conservation Authority 1,331,964 1,436,918 1,436,918 1,457,004 1,436,918 0 0.0% Handi-Transit 781,076 905,658 905,658 966,501 966,501 60,843 6.7% Land Ambulance 7,700,000 8,476,000 8,476,000 8,931,840 8,931,840 455,840 5.4% Tourism Windsor-Essex Pelee Island 862,000 889,000 889,000 904,000 889,000 0 0.0% Windsor Essex County Health Unit 2,160,588 2,266,409 2,266,409 3,005,757 2,436,703 170,294 7.5% Windsor Symphony Orchestra 300,000 300,000 300,000 125,000 125,000 (175,000) (58.3%) Windsor-Essex Economic Development Corporation 1,190,472 1,190,472 1,190,472 1,248,615 1,190,472 0 0.0%
Auditor General's Office / Outsourced Audit Function (2013) 586,885 573,272 187,893 300,000 300,000 (273,272) (47.7%)
Police Services 67,776,443 68,168,086 67,759,759 68,168,086 68,168,086 0 0.0%
Transit Windsor 11,272,079 12,409,811 12,900,752 14,145,100 12,409,811 0 0.0%
Windsor Public Library 7,939,359 7,939,359 7,939,359 7,142,423 7,939,359 0 0.0%
Total Agencies, Boards & Committees 102,551,358 105,231,089 104,897,548 106,613,823 105,019,794 (211,295) (0.2%)
* 2012 actuals are as of December 31, 2012, however, may not include final accruals and closing entries. ** The Committees of Council’s 2013 budgets have been maintained at the 2012 status quo levels in order to allow for City Council to either approve or make amendments to the current funding levels. *** City Share (also asking $4,150 from the County of Essex, for a total of $7,885) **** The grant to the Art Gallery has been discontinued as part of the agreement whereby the City purchased the Art Gallery building. 1
Committees of Council Business Plan and Financial Request for 2013 Budget Deliberations
Name of Committee: Diversity Committee
Mandate: The City of Windsor has an inclusive vision of society, which is equitable and built upon the strength of its diversity. Windsor is a city that values and respects the contributions of all of its residents and believes in the dignity and worth of every person, and are committed to making this a reality.
The City of Windsor’s Diversity Committee works towards helping to make Windsor’s commitment towards a just, equitable and inclusive city a reality. It proactively works to improve access and equity and to challenge racism and discrimination through awareness, vigilance and education.
How were previous funds spent in 2012
Type of Expense: Dollar Amount:
TOTAL: $ 0
Initiatives for 2013:
Budget Request—Identify Type of Expense and Dollar amount:
Type of Expense: Dollar Amount: Contribution towards our annual Peace Tree Day celebrations for children within $1,000 the Windsor Community - To cover items such as bleachers for the event, trees, refreshments, plaque for tree once planted.
Communication materials and Video contest- Banners with new Committee $2,483 name, money to fund a Diversity video contest--People from the Windsor community could send in videos taken on their phones and video camera and we could work with students from the College or University to create a City of Windsor Diversity video.
TOTAL: $3,483 (This takes into account a 10% budget reduction)
2 Business Plan and Financial Request for 2013 Budget Deliberations
Name of Committee: International Relations Committee
Mandate:
To promote the international interests and image of the City of Windsor. To support the efforts of the Mayor and Council in the enhancement of Windsor’s international image. To promote and enhance our relationship with Twin Cities. To support international educational and cultural initiatives.
How were previous funds spent? Provide history:
2012 was a very busy year for the committee. Funds were spent on the following initiatives:
1. June 2012, Incoming Delegation, Gunsan, South Korea. Mayor Moon and six dignitaries, including forty business men from Gunsan and KIOCX visited Windsor from June 18-19, 2012.
2. 25th Anniversary with Fujisawa, Japan. Celebrations to commemorate the twinning. Committee hosted an incoming delegation of 10 members from the Municipality of Fujisawa from June 29 through to July 1, 2012. Outgoing delegation of three persons to Fujisawa from September 28 - October 1, 2012.
3. International Children’s Games outreach, St. Etienne, France & Udine, Italy, May 19 - 25 , 2012.
4. International Children’s Games outreach, Coventry, England, July 26 - 30, 2012.
5. Sister Cities Mayor’s Conference, Changchun, China, September 13 - 17, 2012.
Initiatives for 2013:
1. Support to the International Children’s Games in August 2013 with hosting dignitaries/guests from visiting twin cities. Several twin cities have committed a team for the ICG thus far, including Lublin, Fujisawa, Coventry and Mannheim.
2. 50th Twinning Anniversary with Coventry, England and St. Etienne, France. Possible incoming/ outgoing delegations.
3. Polish Week in Windsor (November 2013, Lublin, Poland incoming delegation).
4. Twin Cities Monument Competition: to be unveiled during the ICG at Jackson Park.
3 Budget Request—Identify Type of Expense and Dollar amount:
Type of Expense: Dollar Amount:
International Children’s Games – hosting dignitaries from sister cities. $15,000
50th Anniversary Celebrations w/ Coventry, England and St. Etienne, France $5,000 (Outgoing delegations)
Polish Week in Windsor, November 2013 (Incoming delegation) $5,000 Twin Cities Monument Competition (This initiative was part of the 2012 approved budget but could not be undertaken in 2012) $15,000
TOTAL: $40,000
4 Business Plan and Financial Request for 2013 Budget Deliberations
Name of Committee: Mayor’s Youth Advisory Committee
Mandate:
The Committee will act as an advisory body to the Mayor and Council, on those issues within the influence of the City of Windsor, which have an impact on the youth of this City. The objective is to encourage the constructive input on the Youth of the City of Windsor on those matters, which are likely to have an impact on them and empower those to get involved and have their voice heard in local government. To address, create discussion and/or make recommendations on issues pertaining to all levels of government.
How were previous funds spent? Provide history: 2012 Youth Leadership Awards Promotional Materials Youth Publication #1(To be issued January 2013) Website Contract Fulfillment
*Amount issued for 2012 Youth Forum ($1500) is being returned and requested again in 2013. Due to a change in scope, we postponed the initiative until 2013.
Initiatives for 2013:
2013 Youth Leadership Awards Youth Publication #2 Digital Survey
Budget Request—Identify Type of Expense and Dollar amount: Dollar Amount: Type of Expense: 2013 Digital Survey $2,000
2013 Youth Publication $1,500
Advertising/Promotional Expenses $1,000
Youth Leadership Awards $750
Website Maintenance $500
Misc. $250
TOTAL: $6,000
5 Business Plan and Financial Request for 2013 Budget Deliberations Name of Committee: Seniors Advisory Committee REVISED Mandate:
1. Identify and report to the Mayor and Council on issues that affect seniors in the City of Windsor, including: a) Acting as a liaison for seniors in the City of Windsor and reporting to and advising City Council on ways to enrich and enhance the health and quality of life of all seniors in this community b) Soliciting input and acting as a public forum for issues that affect local seniors c) Identify barriers to access by seniors to City services and programs d) Forming partnerships in the community to educate, inform and improve quality of life for seniors e) Addressing other issues as identified by the Seniors Advisory Committee from time to time
2. Make recommendations and provide advice to Mayor and Council regarding strategies that could be used by City administration to address the needs of seniors in the City of Windsor.
How were previous funds spent? Provide history:
As has been previous practice all expenditures are approved by committee resolution and reflected in the SAC committee minutes. Key initiatives in 2012 we support of the Age-Friendly Windsor Forum held October 17, 2012 and the approval for the marketing sub-committee to acquire items for distribution at a growing number of health, information, and active living fairs which are developed for older adult audiences. SAC also supported the National Seniors Day, as well as maintaining and developing content for the SAC website.
Initiatives for 2013:
Consistent with previous initiatives SAC will: Support year 3 of the 5 year Age-Friendly Windsor project as the core priority for 2013, including; o Focusing on the top 2 priorities from each of the eight domains as identified at the Seniors Forum, and support the local Age-Friendly Network of agencies which is evolving from this process; Explore collaboration with the Connecting Windsor Essex Information Portal as a conduit for enhancing connectivity with the older adult population; Continue to promote and enhance seniors initiatives within the community and advise Council; Continue to promote partnerships amongst like-minded organizations and agencies.
6 Budget Request—Identify Type of Expense and Dollar amount: Type of Expense: Dollar Amount:
Age-Friendly Windsor Priorities Support $2,000
Marketing/Promotions/Communications/Event Outreach $1,000 Website/Social Media - Technical Support/Maintenance/Content Development $600
Total Request: $3,600 *The 2012 SAC Operating budget was $4,000. The reduction of $400 for 2013 meets Council’s 10% reduction mandate.
7 Business Plan and Financial Request for 2013 Budget Deliberations
Name of Committee: Town and Gown Committee Mandate:
As an Advisory Committee to Windsor City Council, the Town and Gown Committee will develop and enhance relationships between the residents of the City of Windsor and the Academic Communities of the University of Windsor and St. Clair College: Provide an open forum for discussion of issues of concern between the residents and the University and/or College Encourage open communication between the neighbourhood and the University and/or College Identify or provide assistance to solving issues relating to possible areas of conflict between the students and residents in the neighbourhoods Assist in developing solutions to problems of common interest Promote and support activities to ensure a safe and healthy community
How were previous funds spent? Provide history: $171: Town & Gown Association of Ontario (TGAO) Membership Dues $1,115 Two members of the Committee represented the City of Windsor Town & Gown Committee at the 2012 TGAO Symposia in Kingston, Ontario (May 2012). : $113 – Printing Costs, Save the Date cards distributed at the 2012 TGAO Symposia Initiatives for 2013:
As approved by City Council as per M82-2012, the Town & Gown Committee submitted to and won the successful bid to host the 2013 Town & Gown Association of Ontario (TGAO) Annual Symposia scheduled for May 12-14, 2013. The annual symposia attracts up to 100 people across the province and the Host Committee has been meeting regularly to make the necessary preparations for the event which includes reserving hotel rooms, convention space, the agenda topics and after hour entertainment to help showcase the city. Windsor has the ability to capitalize on this becoming an international event as for the first time, the symposia is being targeted to a wider audience including institutions in both New York and Michigan through the use of a Social Media Campaign being initiated by the TGAO. To help offset costs, the Host Committee has been working directly with the TGAO to seek funding from the federally funded Canadian Mortgage and Housing Corporation (CMHC) as the CMHC has traditionally donated money towards this event. Furthermore, the TGAO itself will be meeting soon to determine how much funding to provide Windsor. Regrettably, those funding dollars could not be confirmed before this report was submitted. At this time, a request will be made to the Environment, Transportation and Public Safety Standing Committee in the amount of $6,500 to help offset initial costs of operating the event. A ten percent reduction will be felt by the committee through the reduction of costs associated to registration, travel and accommodations costs as to an annual TGAO naturally as it will be held in the city.
The above request was put to the Environmental, Transportation and Public Safety Standing Committee in Report 93 at its meeting held November 28, 2012 with the following recommendations BE APPROVED: “That the Business Plan and Financial Request for 2013 Budget Deliberations for the Town and Gown Committee BE REFERRED to the 2013 Budget Deliberations, subject to reflect a reduction in the proposed budget to a total of $4,500.”
8 Budget Request—Identify Type of Expense and Dollar amount: Type of Expense: Dollar Amount: Honorariums for the TGAO Conference $2,500
Administrative costs – printing programs $1,500
Contingency Fund $2,500
TOTAL: $6,500
9 Business Plan and Financial Request for 2013 Budget Deliberations
Name of Committee: Windsor Accessibility Advisory Committee
Mandate:
The Windsor Accessibility Advisory Committee (WAAC) is committed to complying with the provisions of the Ontarians with Disabilities Act (2001) and the Accessibility for Ontarians with Disabilities Act (2005). To carry out the mandate WAAC shall advise Windsor City Council in promoting a barrier free community for persons with disabilities as well a pproviding advice to City Council about the implementation of the AODA Accessibility Standards; review and monitor federal, provincial and municipal directives and regulations as they relate to persons with disabilities; and oversee the development and implementation of Accessibility policies and procedure and plans.
How were previous funds spent
Type of Expense: Dollar Amount: Face to Face Program- Job Shadowing placement initiative to promote $675 (committed) on the job experience and opportunities for individuals with disabilities.
Accommodations – Providing accommodations required under the $3,500 (estimated total) Ontario Human Rights Code--cab fares, handi transit, wheel chair services, note takers, interpreting services, sign language interpreters
Annual Contribution towards Annual Accessibility conference (money $1,500.00 (invoiced, committed) payment pending)
Advertising and promotional $1,000 (estimated total)
TOTAL: $6,675
Initiatives for 2013:
The Windsor Accessibility Advisory Committee is dedicated to continue its audits of corporate facilities and to provided recommendations and capital funding for retrofits to increase accessibility for persons with disabilities. The Committee is also eager to be involved in the Aquatic Centre project to provide valuable input and advice as to how to reduce and/or avoid barriers within the facility. With the enactment of the Integrated Standard it is important for the Committee to be involved in projects promoting and encouraging accessible employment opportunities and as such WAAC is also looking forward to the Face to Face program continuing within the coming year. The Annual Accessibility Conference provides wonderful opportunities for education regarding the importance of accessibility in the local community and it is an initiative that WAAC strongly supports. As requested, a 10% decrease has been worked into the funding request.
10 Budget Request—Identify Type of Expense and Dollar amount:
Type of Expense: Dollar Amount: Contribution towards Annual Accessibility conference for 2013 $1,500.00
Accommodations- legislated requirement under the Ontario Human Rights Code (travel expenses, sign language interpreters, note takers $4,175.00 etc)
Face to Face Program- Job Shadowing placement initiative to promote 400.00 on the job experience and opportunities for individuals with disabilities.
TOTAL: $6,075
11
Business Plan and Financial Request for 2013 Budget Deliberations Name of Committee: Windsor Bicycling Committee Mandate: The purpose of the Committee is to enhance the safety and viability of bicycling in the City of Windsor. It acts as an advocate for the growth of bicycling as a form of recreation and transportation that is affordable, energy efficient, non-polluting, quiet, and promotes fitness. The Committee acts as an effective advisor to Council and City departments on matters relating to bicycling in Windsor.
How were previous funds spent? Provide history: Purchased bells to distribute to participants at local cycling-related events, funded events: Bike to the Fireworks, Bike the Bridge, Bike to Work Day, Rediscover Your Bike. Furthered education through a bike helmet safety clinic at Brock Elementary School, and hired Canadian Arts Productions to create a bike safety dance video (which will be used in the future in more safety campaigns).
Initiatives for 2013: Continuing with our “Go for Silver” campaign aimed at getting the City’s bicycle-friendliness designation up from bronze to silver, which includes education and encouragement initiatives. Annual events will take place, like Bike to the Fireworks, Bike the Bridge, Bike to Work, Rediscover Your Bike (partnering with the Windsor Health Unit), and any other cycling-related events the WBC may initiate or partner on.
Budget Request—Identify Type of Expense and Dollar amount: Type of Expense: Dollar Amount:
Bike to the Fireworks (planning, promoting and putting on the event) $100
Bike the Bridge (planning, promoting and putting on the event) $1,000
Bike to Work (planning, promoting and putting on the event) $200
Education (CANBike training for committee members, ElderCollege cycling course sponsorship, creation, printing and distribution of e-bike safety pamphlets) $1,000
Promotional Giveaways (bells, lights, etc.) $600
Bike Draw to reward Youth for Safe Cycling (reward of a new bike, promo $500 materials for program) $300 Hiring of a grant writer
Honorarium for redesign of cyclewindsor.ca $170 Total $3,870 Note: The WBC received $4,300 operating budget in 2012. The 2013 budget request of $3,870 is in line with Council’s mandated 10% reduction. The reduction in resources will reduce the WBC’s outreach scope and will not support the “Go for Silver” mission.
12 Business Plan and Financial Request for 2013 Budget Deliberations
Name of Committee: Windsor Essex County Environment Committee
Mandate:
Mission Statement To protect and enhance the quality of the environment for residents in Windsor and Essex County by providing advice, guidance, and counsel to City and County Councils on policies and procedures and providing and supporting advocacy, community education and outreach programs.
Vision Statement WECEC is recognized as a credible and integral agent/component in regional environmental decision making and community engagement. How were previous funds spent? Provide history:
2012 budget funds were spent on many programs and initiatives advocating for environmental issues or providing environmental education to residents. WECEC hosted three Green Speaker Series events, attended Earth Day 2012, and put on the second annual Pat on the Back Awards recognizing local groups and schools for their environmental achievements. The Water Quality subcommittee produced a video entitled “Overload – Lake Erie Blue Green Algae: Problems & Solutions to be used for public education purposes. Other expenses included brochure printing, website updates and domain renewal. Initiatives for 2013:
We would like to continue to host three Green Speaker Events as well as the Pat on the Back Awards. We have also initiated an Energy Efficiency Campaign, partnering with various organizations which will need funding. WECEC would like to continue to participate in Earth Day as well as promote environmental awareness and education through its subcommittees. Budget Request—Identify Type of Expense and Dollar amount:
**Please note that both the City of Windsor and the County of Essex contribute to the WECEC budget**
Type of Expense: Dollar Amount: Green Speaker Series $3,000.00 Pat on the Back Awards $2,500.00 Earth Day $200.00 Website Maintenance $500.00 Energy Efficiency Campaign $1,685.00
Total (City funds + County funds) $7,885.00 Total City of Windsor $3,735.00 Total County of Essex $4,150.00
13 Business Plan and Financial Request for 2013 Budget Deliberations
Name of Committee: Windsor Heritage Committee REVISED Mandate:
The Committee’s mandate is to advise City Council on “the identification, recognition, protection, enhancement and proper management of heritage resources” in the City of Windsor.
How were previous funds spent? Provide history: Participation in Ontario heritage conferences Historic designation plaques – now recognizing over 80 properties Historic designation by-laws – filing on property titles Summer heritage interns Special studies – updating Inventory for the new Register, with former heritage planner as consultant Membership in Community Heritage Ontario, the organization for municipal heritage committees Donations to Doors Open Windsor Initiatives for 2013: Update heritage neighbourhood walking tour brochures, including web versions Special studies including archaeological site on public land
Budget Request – Identify Type of Expense and Dollar amount: Type of Expense: Dollar Amount: Plaques for designated properties $750
Special studies, including archaeology $2,500
Ontario Heritage Conference, Tay & Penetanguishene – one staff and one $2,200 Committee member to attend Legal – filing designation by-laws on title $250
Memberships, publications (Community Heritage Ontario) $100
Update neighbourhood brochures $800
Copies – building archives, special publications $150
Clerk’s expenses (parking passes, etc.) $50
Contingency $300
TOTAL: $7,100
The approved 2012 financial request is $7,800. This 2013 proposal is a reduction of 9.0%.
14
External Agencies Artcite Inc. A N A R T I S T - R U N C E N T R E F O R T H E C O N T E M P O R A R Y A R T S
Helga Reidel Chief Administrative Officer Corporation of the City of Windsor 350 City Hall Square W., Suite 201 Windsor, ON N9A 6S1
December 5, 2012
Re: 2012 Application for Grants to Cultural Groups
Dear Ms. Reidel and City Budget Committee Members:
Further to your correspondence d. September 18, 2012 (and to our telephone conversation with Mr. Tony Ardovini last week, wherein he granted us an extension on submitting this 2012 grant request), please accept this as Artcite Inc.’s 2013 Cultural Agency Budget request. You will note that, in recognition of the City’s stated commitment to fiscal responsibility, our 2013 request of $5,000 is the amount that we have received from the City for our Agency and Cultural Group Grant since 2008.
Given the exceptionally high level of professionally presented contemporary arts programming, education- al and support services that Artcite offers, free of charge, to the Windsor community, and given that Artcite correspondingly contributes directly back to the Corporation of the City of Windsor (in $2584.92 in City property taxes that we pay in our monthly rent at the Capitol Theatre and Arts Centre)—and in $3795.00 paid for Municipal Bingo licenses in 2012), the Board, members and community supporters of Artcite feel that our 2013 request is a modest, but fair one, being less than annual municipal funding granted to a simi- lar, but smaller area arts service organization.
We have been asked to develop a 10% reduction option for our 2013 projected Net Budget, which would amount to approximately $309.10; a 10% reduction in our current Agency Grant of $5000 would amount to $500.00. While one could argue that this figure is an insignificant amount—and indeed—the requested 10% cut represents approximately .0018% of both our projected 2013–14 revenue and operating budgets—but a cut of 10% would nevertheless severely impact our organization. Of far greater measure is the more “philo- sophical” impact that a 10% cut would signify: rather than resulting in a significant savings for the City as intended (and from our point, it is difficult to see how a cut of $500.00 could offer a significant cost savings in the City’s annual budget), the proposed 10% cut would result in a severe blow in terms of how we are re- ceived—and perceived—by the City of Windsor and its citizens, and will translate directly into the danger- ous message to both our Provincial and Federal funding bodies that we are not supported at a meaningful level by our own municipality…
[ 1982 - 2012 ] 109 University Ave. W., Windsor, ON N9A 5P4 (Canada) t / f : 519.977.6564 |
15 Located in the Capitol Theatre and Arts Center in the heart of Windsor’s “Cultural Zone” in the downtown core, Artcite’s activities fit precisely within the 2010 Municipal Cultural Master Plan recommendations and furthers the goals of the City’s 2006 Community Strategic Plan, which states: “to compete, Windsor will need to improve quality of life and provide excellence in arts, culture, recreation, health care, heritage conservation and higher education to attract people and new companies.” Artcite’s activities also contribute directly to the economic diversity of Windsor (also identified in the City’s 1996 CSP), with over 98% of our annual expen- ditures spent here, in our community, on Windsor businesses, employing Windsor workers and providing professional, paying, opportunities for Windsor area artists.
In addition to our regular contemporary art program offerings (which include the presentation of 10-12 Artcite initiated gallery and off-site visual art exhibitions and events), Artcite also provides access to professional sup- port services and programs for visual artists and students, visible (and invisible) minorities, as well as special educational programs for the economically disadvantaged, the physically challenged and at-risk youth.
Artcite is Windsor’s only non-profit, Artist-run Centre for the Contemporary Arts. Artist-directed (by a Board of Directors elected by the membership) and membership-driven, the centre has been “right-sized” for over a decade, and is currently staffed by only two permanent, 30-hour per week employees: an Administrative Coordinator and an Artistic Coordinator (both of whom are also actively exhibiting visual artists) who carry out the day-to-day and long-term operations of Artcite’s programming, office and resource centre. The various artistic and administrative functions of the gallery are initiated and directed by volunteer Board committee heads and Artcite members at large.
Founded in 1982, Artcite continues, in our 30th anniversary year, to operate as an alternative to the Windsor- Detroit area’s commercial art galleries and unjuried “pay to play” spaces as well as the larger, more main- stream public art galleries, which generally showcase more traditional expressions of art.
Artcite exists to support living culture—and living artists.
Our public, contemporary arts mandate therefore goes beyond the basic presentation of monthly visual art exhibitions in our rented gallery space and regularly extends into the programming of: • professional, practical and theoretical workshops for area artists, students (both high school and post- secondary) and the general public • guest lectures by Canadian and international visiting artists and cultural theorists • film and video screenings, including public, outdoor screenings • presentations of multi-media performance art, experimental music and audio • literary events featuring public readings by poets and writers (Artcite also presents an annual, curated “book-themed” exhibit in conjunction with Windsor Bookfest) • Windsor MayWorks (formerly the Windsor Labour Arts Festival), a multi-disciplinary, collaborative, community celebration of workers, labour and social issues and the arts • Summer Art Fest (formerly Visual Fringe), an annual series of off-site group exhibitions and individual art installations mounted in vacant downtown storefronts (presented, from 2008–2011, in conjunction with the Windsor International Fringe Festival with generous assistance from the Corporation of the City of Windsor and numerous downtown business owners) • the Fahrenheit Festival of Fire Sculpture, presented annually (since 1999) to coincide with the autumnal equinox in September. Although a long-recognized art form in Europe and Asia, Artcite’s “Fahrenheit Fest” represents the first—and still only—festival of “performative” fire sculpture in Canada. Since 2005, Art- cite’s Fahrenheit Festival has been presented with the generous assistance of the Town of LaSalle’s Depart- ment of Culture and Recreation (the Town’s contribution of waived rental fees, staffing, equipment and services is valued at over $15,000). Our 2008, 2009 and 2011 Fahrenheit Festivals attracted large, general audiences of over 2,000 Windsor-Essex County and Michigan residents. (Our 2010 and 2012 Fahrenheit Festivals were on hiatus, due to improvements to the Festival site by the Town of LaSalle).
16 • Art’s Birthday, an international celebration of the Arts, presented annually on January 17. • Day Without Art, an international Day of Commemoration and mourning, presented annually in co- operation with area arts groups, Windsor Pride and the AIDS Committee Windsor every December 1, in conjunction the World Health Organization’s World AIDS day • specialized skills training in arts and cultural management through our participation in the University of Windsor’s Volunteer Internship Program With the exception of special fund-raising projects (like “Art’s Birthday” and the “Fahrenheit Festival”), all of Artcite’s cultural activities are offered to this community free of charge. Where we do charge admission fees for fund-raising events, the fee is nominal, at $5 or less, so as to be affordable, and open, to all. We also offer additional admission and membership discounts to students, seniors and the under-waged and unemployed.
An important aspect of Artcite’s public, non-profit mandate is the general advancement of professionalism in the visual arts. As such, Artcite Inc. is the only Windsor member of a national network of 185 Artist-Run Centres known as Artist-Run Centres and Collectives Conference / Conférence des collectifs et des centres d’artistes autogérés (ARCCC/CCCAA). Artcite also has full, voting membership in the professional arts service organizations Artist-Run Centres and Collectives of Ontario (ARCCO), an association of 53 Artist-Run Centres and Collectives across Ontario, and Canadian Artists’ Representation/le Front des Artistes Canadiens (CARFAC). As with our sister Artist-Run Centres across Ontario and Canada, Artcite’s unique function in the Windsor community is to create and present professional (and paying) programming opportunities for new generation, new Canadian, aboriginal and emerging contemporary artists. We state this every year, but it bears repeating: how we operate in relation to larger institutions like the Art Gallery of Windsor is, in some ways, analogous to the way a triple-A baseball team operates in relation to the major league. While this seems like an unusual analogy, it is a useful way to illustrate how Artcite directly assists emerging area artists so that they are encouraged to continue working and developing their skills in this community, and in a professional environment.
Through our ambitious programming efforts, Artcite offers substantially more (and certainly more accessible) professional development opportunities than similar centres in Canada’s larger metropolitan areas.
Major art institutions, like the Art Gallery of Windsor and the National Gallery, would echo the absolute necessity of the artist-run centre in the Canadian cultural landscape. Without artist-run centres—like Artcite— there would exist no stable proving ground between academia and the public art museum: Artcite is—as are similar centres across Canada, the US and Europe—quite literally, a “culture lab” for contemporary visual research and development.
As a key representative of Windsor’s contemporary arts community, Artcite remains committed to this city and to the continued, successful development of a vital cultural sector in the downtown core. Our innovative programming and our continued tenancy at the Capitol Theatre and Arts Centre are evidence of this. The con- tinued, unreduced municipal grant support for Artcite will represent support for working artists in this city and will contribute to their ability to live and work in Windsor. Our request for $5,000.00 represents approxi- mately .0284% of our 2013-14 total projected budget of $175,509.00, but as evidence of Municipal support for the continued relevance of our activities—and our demonstrated contribution—to Windsor’s cultural vitality, it will assist Artcite in securing increased funding from other levels of government.
Thank you for considering our 2013 request.
Sincerely,
Christine Burchnall Administrative Coordinator att:
17 Financial Form for Arts Organizations Accepted by CADAC partner agencies, July 2011
This financial form for arts organizations is designed for all types of organizations, including organizations in arts education, arts service, community arts, media arts, multidisciplinary arts, performing arts and visual arts (including architecture and Only complete the lines relevant to your organization, and ignore those about activities outside your area.
Applicant organization name Artcite Inc. ( CADAC ID: ART7230166 )
If these figures do not match Financial Statements figures, please provide explanation
Prior Year Actuals Last Year Actuals Current Year Projected Request Year
Line # Jul/01/2010 Jul/01/2011 Jul/01/2012 Jul/01/2013 % of Total % of Total % of Total % of Total % of Jun/30/2011 Jun/30/2012 Jun/30/2013 Jun/30/2014 Locked Submitted Submitted Submitted 4000 REVENUES 4100 Earned Revenue Production admissions and box office from subscriptions / 4105 0 0 0 0 admissions membership or group admissions 4110 Production admissions and box office from single ticket sales 0 0 0 0 4115 Co-productions 985 1 0 0 0 4120 Touring revenue / exhibition rental 0 0 0 0 4125 Presenting / hosting admissions and box office 0 0 0 0 4130 Distribution revenue (media arts) 0 0 0 0 4135 Fees - guarantees (local market) 0 0 0 0 Other artistic revenues and fees (Click here online or specify below 4140 0 0 0 0 in Excel) Yr2011 Line 4110 – Windsor Int’l Fringe Fest – contribution for presentation of Artcite Visual Fringe Festival exhibits & public workshops Yr2012 Line 4110 – Windsor Int’l Fringe Fest – contribution for presentation of Artcite Visual Fringe Festival exhibits & public workshops Yr2013 Line 4110 – Windsor Int’l Fringe Fest – on hiatus Yr2014 Line 4110 – Windsor Int’l Fringe Fest – on hiatus Yr2015 Yr2016 Fees from workshops / classes / conferences / annual meetings / 4145 0 2,325 1 1,500 1 1,500 1 seminars / colloquia 4150 Revenue from associated school (gross) 0 0 0 0 4155 Membership dues or fees (not eligible for a tax receipt) 2,319 1 3,210 2 3,500 2 3,700 2 4160 Sales, commissions and broadcasting (gross) 0 0 0 0 4162 Net revenues obtained from artists’ gross bookings 0 0 0 0 4165 Facilities and equipment rental, sale of works of art 12,390 8 13,955 8 13,500 8 14,000 8 4170 Other earned revenues (Click here online or specify below in Excel) 0 1,740 1 1,600 1 1,800 1
Yr2011 GST / HST Recoverable Yr2012 GST / HST Recoverable Yr2013 GST / HST Recoverable Yr2014 GST / HST Recoverable Yr2015 Yr2016 4175 Total Earned Revenue 15,694 10 21,230 12 20,100 11 21,000 12 4200 Net Investment Income 4205 Trust, endowment and investment revenue (net) 0 0 0 0 4210 Total Net Investment Income 0 0 0 0 4300 Private Sector Revenue 4305 Individual donations 21,607 13 16,920 10 17,500 10 18,500 11
Page 1 18 Prior Year Actuals Last Year Actuals Current Year Projected Request Year
Line # Jul/01/2010 Jul/01/2011 Jul/01/2012 Jul/01/2013 % of Total % of Total % of Total % of Total % of Jun/30/2011 Jun/30/2012 Jun/30/2013 Jun/30/2014 Locked Submitted Submitted Submitted 4310 CorporateREVENUES donations 0 0 0 0 4315 General corporate sponsorships (cash) 0 0 500 0 1,000 1 4320 Specific corporate sponsorships (cash) 0 3,404 2 3,500 2 4,000 2 4325 Foundation grants and donations 0 0 0 0 4330 Fundraising events (gross) 9,334 6 18,403 11 17,500 10 18,500 11 4335 In-kind goods and services revenues from private sector (audited) 0 0 0 0 Other private sector revenues (Click here online or specify below in 4340 0 0 0 0 Excel) Yr2011 Line 4330: fundraising decrease due to downturn in Bingo industry, Fahrenheit fundraiser on hiatus Sept 2010 Yr2012 Line 4320: MayWorks Windsor prgm contributions; Line 4330: increase reflects increased evenues at new Bingo Hall and proceeds from Fahrenheit Festival fundraising event. Yr2013 Line 4320: MayWorks Windsor prgm contributions; Line 4330: increase reflects increased evenues at new Bingo Hall and proceeds from Fahrenheit Festival fundraising event. Yr2014 Line 4320: MayWorks Windsor prgm contributions; Line 4330: increase reflects increased evenues at new Bingo Hall and proceeds from Fahrenheit Festival fundraising event. Yr2015 Yr2016 4345 Total Private Sector Revenue 30,941 19 38,727 23 39,000 22 42,000 24 4400 Public Sector Revenue 4405 Federal public revenues 4410 Canada Council for the Arts 4415 * Operating grants 60,500 38 60,500 35 60,500 34 60,500 35 4417 * Touring grants 4420 * Project grants 0 0 0 0 * Other Canada Council grants (Click here online or specify below in 4425 0 0 0 Excel) Yr2011 Yr2012 Yr2013 Yr2014 Yr2015 Yr2016 Department of Canadian Heritage (Click here online or specify 4430 0 0 0 4,000 2 below in Excel) Yr2011 Yr2012 Yr2013 Yr2014 Line 4430: Dept of Cnd Heritage – to assist w/ French translation costs Yr2015 Yr2016 4435 Other federal (Click here online or specify below in Excel) 4,071 3 3,051 2 3,200 2 3,700 2 Yr2011 Line 4435: Canada Summer Jobs – Employment grant to assist with Visual Fringe Festival Yr2012 Line 4435: Canada Summer Jobs – Employment grant to assist with Summer Art Festival Yr2013 Line 4435: Canada Summer Jobs – Employment grant to assist with Summer Art Festival Yr2014 Line 4435: Canada Summer Jobs – Employment grant to assist with Summer Art Festival Yr2015 Yr2016 4440 Total federal public revenues 64,571 40 63,551 37 63,700 36 68,200 40 4445 Provincial or territorial revenues 4450 Provincial or territorial arts council 4455 * Operating grants 35,650 22 35,650 21 35,650 20 35,650 21 4457 * Touring grants 4460 * Project grants 0 0 7,500 4 * Other provincial or territorial arts council grants (Click here online 4465 8,297 5 7,439 4 4,559 3 0 or specify below in Excel) Yr2011 Line 4465: OAC Arts Investment Fund Yr2012 Line 4465: OAC Arts Investment Fund
Page 2 19 Prior Year Actuals Last Year Actuals Current Year Projected Request Year
Line # Jul/01/2010 Jul/01/2011 Jul/01/2012 Jul/01/2013 % of Total % of Total % of Total % of Total % of Jun/30/2011 Jun/30/2012 Jun/30/2013 Jun/30/2014 Locked Submitted Submitted Submitted Yr2013 LineREVENUES 4465: OAC Arts Investment Fund (Yr 3 – FINAL Year of multi-year supplementary audience dev’t funds); OAC Compass – to assist with Strategic Planning & Org Dev’t Yr2014 Yr2015 Yr2016 4470 Ministry / Department of Culture 4475 * Operating grants 0 0 0 0 4480 * Project grants 0 0 0 0 4485 Provincial or territorial foundation / gaming and lottery corporation 0 0 0 0 4490 Provincial or territorial employment programs 0 0 0 0 Other provincial or territorial (Click here online or specify below in 4495 0 0 0 0 Excel) Yr2011 Yr2012 Yr2013 Yr2014 Yr2015 Yr2016 4500 Total provincial or territorial public revenues 43,947 27 43,089 25 47,709 27 35,650 21 4505 Municipal and regional revenues 4510 Municipal and regional arts council / board only (For municipal and regional grants, see line 4525 or line 4530) 4515 * Operating grants 0 0 0 0 4520 * Project grants 0 0 0 0 Other municipal or regional - Operating (Click here online or specify 4525 5,000 3 5,000 3 5,000 3 5,000 3 below in Excel) Yr2011 Line 4525: City of Windsor – Annual Agency Grant – Arts and Cultural Groups Yr2012 Line 4525: City of Windsor – Annual Agency Grant – Arts and Cultural Groups Yr2013 Line 4525: City of Windsor – Annual Agency Grant – Arts and Cultural Groups Yr2014 Line 4525: City of Windsor – Annual Agency Grant – Arts and Cultural Groups Yr2015 Yr2016 Other municipal or regional - Project (Click here online or specify 4530 0 0 0 0 below in Excel) Yr2011 Yr2012 Yr2013 Yr2014 Yr2015 Yr2016 4535 Total municipal or regional public revenues 5,000 3 5,000 3 5,000 3 5,000 3 Other public sector revenues (Click here online or specify below in 4540 0 0 0 0 Excel) Yr2011 Yr2012 Yr2013 Yr2014 Yr2015 Yr2016 4545 In-kind goods and services revenues from public sector (audited) 0 0 0 0 4550 Total Public Sector Revenues 113,518 71 111,640 65 116,409 66 108,850 63 4600 Other Revenues 4605 Parent organization contribution 0 0 0 0 Stabilization organization contribution (Click here online or specify 4610 0 0 0 0 below in Excel) Yr2011 Yr2012 Page 3 20 Prior Year Actuals Last Year Actuals Current Year Projected Request Year
Line # Jul/01/2010 Jul/01/2011 Jul/01/2012 Jul/01/2013 % of Total % of Total % of Total % of Total % of Jun/30/2011 Jun/30/2012 Jun/30/2013 Jun/30/2014 Locked Submitted Submitted Submitted Yr2013 REVENUES Yr2014 Yr2015 Yr2016 4615 Total Other Revenues 0 0 0 0 4700 TOTAL REVENUES (A) 160,153 171,597 175,509 171,850 5000 EXPENSES 5100 Artistic Expenses, Including Exhibition, Production, Technical, Programming and Services 5105 Artists' and professional fees 26,533 18 30,002 19 29,904 17 31,000 18 5110 Artistic salaries - permanent and temporary employees 45,846 31 47,596 30 49,500 29 50,150 29 5115 Copyright, reproduction and royalties payments 0 0 0 0 5120 Production / technical salaries and fees Production / technical salaries - permanent and temporary 5125 0 0 0 0 employees 5130 Production / technical services professional fees 942 1 1,860 1 1,900 1 2,000 1 5135 Programming expenses Exhibition / programming / production / distribution (media arts) / 5140 15,423 10 16,376 10 17,500 10 18,000 10 special projects expenses 5145 Loan and acquisition of works of art / performance 0 0 0 0 5150 Touring / circulation expenses 0 0 0 0 5155 Professional development programming for arts community 2,900 2 3,100 2 3,200 2 3,300 2 5160 Expenses of associated school (gross) 0 0 0 0 5165 Catalogues / documentation / publications 2,745 2 3,950 2 4,650 3 4,500 3 5170 Collections management 0 0 0 0 5175 Education, audience development and outreach 1,839 1 1,663 1 2,000 1 2,000 1 5180 Advocacy (arts service organizations only) 0 0 0 0 5185 Member communications (arts service organizations only) 0 0 0 0 5187 Membership and Registration 350 0 396 0 450 0 500 0 Other artistic, program, and services expenses (Click here online or 5190 0 0 0 0 specify below in Excel) Yr2011 Line 5105: Decrease in artists’ fees in 2010-11 due to no Fahrenheit Festival, Line 5140: decrease in Prgm exp due to no Fahrenheit Sept 2011. Increases 2011–13 due to expanded 30th Anniv prgm exp. Yr2012 Line 5105: Increase in artists’ fees in 2011-12 due to increase in CARFAC fees, Fahrenheit event & 30th Anniv group shows, Line 5165: decrease in printing due to deferred exp payment to 2011–12. Yr2013 Line 5105: Total artists’ fees in 2012-13 reflect increase in CARFAC fees, Fahrenheit Festival of Fire Sculpture & 30th Anniversary group exhibitions; Line 5165: reflects 30th Anniv public & A Rehman catalogue exp Yr2014 Total artists’ fees in 2013-14 reflect Fahrenheit Festival of Fire Sculpture Yr2015 Yr2016 5195 Total Artistic Expenses 96,578 65 104,943 65 109,104 63 111,450 64 5200 Facility Operating Expenses 5205 Facility operating salaries - permanent and temporary employees 0 0 0 0 5210 Facility operating professional fees 0 0 0 0 5215 General facility expenses 2,182 1 1,390 1 1,389 1 2,250 1 5220 Permanent collection storage fees 0 0 0 0 5225 Rent or mortgage interest 15,160 10 18,011 11 19,200 11 21,850 13 5230 Other facility expenses (Click here online or specify below in Excel) 0 0 0 0 Yr2011 Yr2012 Yr2013 Line 5225: Projected rent increase w/ new building landlord (Windsor Symphony Orchestra); rental rate has not increased since 2000. Yr2014 Line 5225: Projected annual rent increase. Yr2015 Yr2016 5235 Total Facility Operating Expenses 17,342 12 19,401 12 20,589 12 24,100 14 5300 Marketing and Communications Expenses Marketing and communications salaries - permanent and temporary 5305 0 0 0 0 employees Page 4 21 Prior Year Actuals Last Year Actuals Current Year Projected Request Year
Line # Jul/01/2010 Jul/01/2011 Jul/01/2012 Jul/01/2013 % of Total % of Total % of Total % of Total % of Jun/30/2011 Jun/30/2012 Jun/30/2013 Jun/30/2014 Locked Submitted Submitted Submitted 5310 MarketingREVENUES and communications professional fees 0 0 0 0 5315 Marketing production fees 0 0 0 0 5320 Advertising purchases 1,520 1 2,662 2 1,900 1 1,600 1 Other marketing and communications expenses (Click here online 5325 934 1 1,172 1 1,250 1 1,350 1 or specify below in Excel) Yr2011 Line 5325: Website – DSL, annual service provider, domain registration Yr2012 Line 5320: Incr advert due to Fahrenheit Sept 2011, and 30th Anniv promo. Line 5325: Web – DSL, annual serv provider, domain regist, web design updates Yr2013 Line 5325: Website – DSL, annual service provider, domain registration Yr2014 Website – DSL, annual service provider, domain registration Yr2015 Yr2016 5330 Total Marketing and Communications Expenses 2,454 2 3,834 2 3,150 2 2,950 2 5400 Fundraising Expenses 5405 Fundraising salaries - permanent and temporary employees 0 0 0 0 5410 Fundraising professional fees 0 0 0 0 5415 Fundraising events (gross) 2,593 2 2,247 1 2,350 1 2,500 1 Other fundraising expenses (Click here online or specify below in 5420 653 0 1,320 1 1,325 1 1,450 1 Excel) Yr2011 Line 5420: PST remittances, VISA merchants’ fees Yr2012 Line 5420: PST remittances, VISA merchants’ fees Yr2013 Line 5420: PST remittances, VISA merchants’ fees Yr2014 PST remittances, VISA merchants’ fees Yr2015 Yr2016 5425 Total Fundraising Expenses 3,246 2 3,567 2 3,675 2 3,950 2 5500 Administration Expenses 5505 Administrative salaries - permanent and temporary employees 22,923 15 23,798 15 24,500 14 25,500 15 5510 Administrative professional fees 1,445 1 1,859 1 7,500 4 1,950 1 5515 Rent or mortgage for administrative space 0 0 0 0 Other administrative expenses (Click here online or specify below in 5520 5,655 4 3,371 2 3,900 2 4,200 2 Excel) Yr2011 Line 5510: decrease due to audit exp pd 2010–11. 5520: equip purch & maint, tel, post, memberships, insurance (incl D & O liability), supplies, staff travel Yr2012 Line 5520: equip purch & maint, tel, post, memberships, insurance (incl D & O liability), supplies, staff travel Yr2013 Line 5510: incl Strat Plan consult fees. Line 5520: equip purch & maint, tel, post, membs, insurance (incl D & O liability), supplies, staff travel, increase due to copier / printer purch Yr2014 equip purch & maint, tel, post, memberships, insurance (incl D & O liability), supplies, staff travel Yr2015 Yr2016 5525 Total Administration Expenses 30,023 20 29,028 18 35,900 21 31,650 18 5600 TOTAL EXPENSES (B) 149,643 160,773 172,418 174,100 6000 SURPLUS OR (DEFICIT) 6100 Total revenues (A) 160,153 171,597 175,509 171,850 6105 Total expenses (B) 149,643 93 160,773 94 172,418 98 174,100 101 Surplus or (deficit) for the year (A-B), before amortization, 6110 10,510 7 10,824 6 3,091 2 -2,250 -1 adjustments and interfund transfers 6115 Amortization of capital assets (depreciation) 0 0 0 0 * Amortization for Creation / Production costs (depreciation), 6117 0 0 0 0 included on line 6115 6120 Amortization of deferred contributions for capital assets 0 0 0 0 Other adjustment items affecting surplus or (deficit), including 6125 0 0 0 0 Income Tax (for-profit organizations only) (Click here Yr2011 Yr2012 Yr2013 Yr2014
Page 5 22 Prior Year Actuals Last Year Actuals Current Year Projected Request Year
Line # Jul/01/2010 Jul/01/2011 Jul/01/2012 Jul/01/2013 % of Total % of Total % of Total % of Total % of Jun/30/2011 Jun/30/2012 Jun/30/2013 Jun/30/2014 Locked Submitted Submitted Submitted Yr2015 REVENUES Yr2016 6130 Surplus or (deficit) before transfers for the year 10,510 7 10,824 6 3,091 2 -2,250 -1 6135 Interfund transfers (Click here online or specify below in Excel) 0 0 0 0 Yr2011 Yr2012 Yr2013 Yr2014 Yr2015 Yr2016 6140 SURPLUS OR (DEFICIT) FOR THE YEAR (C) 10,510 10,824 3,091 -2,250 6200 ACCUMULATED SURPLUS OR (DEFICIT) 6205 Accumulated surplus or (deficit), beginning of year 2,433 2 12,943 8 5,806 3 2,786 2 6210 Surplus or (deficit) for the year (C) 10,510 7 10,824 6 3,091 2 -2,250 -1 6215 ACCUMULATED SURPLUS OR (DEFICIT), END OF YEAR 12,943 23,767 8,897 536 6250 STATEMENT OF FINANCIAL POSITION / BALANCE SHEET-(INFORMATION FROM FINANCIAL STATEMENTS - ACTUALS ONLY) 6255 Assets 6260 Current assets 64,533 100 0 0 0 6265 Capital / fixed assets 0 0 0 0 6270 Other assets (Click here online or specify below in Excel) 0 0 0 0 Yr2011 Yr2012 Yr2013 Yr2014 Yr2015 Yr2016 6275 Total Assets 64,533 0 0 0 6280 Liabilities and net assets 6285 Liabilities 6290 Current liabilities 51,590 100 0 0 0 6295 Other liabilities (Click here online or specify below in Excel) 0 0 0 0 Yr2011 Line 6290: Accounts payable, due to Canada Revenue Agency and Deferred Income Yr2012 Yr2013 Yr2014 Yr2015 Yr2016 6300 Total Liabilities 51,590 0 0 0 6305 Net Assets 6310 Unrestricted net assets 12,943 8 0 0 0 6315 Invested in Capital / fixed assets 0 0 0 0 6320 Internally designated or restricted funds 0 0 0 0 6325 Cash reserves (Alberta organizations only) 0 0 0 0 6330 Externally designated or restricted funds 0 0 0 0 6335 Other net assets (Click here online or specify below in Excel) 0 0 0 0 Yr2011 Yr2012 Yr2013 Yr2014 Yr2015 Yr2016 6340 Total Net Assets 12,943 8 0 0 0 6345 Total Liabilities and Net Assets 64,533 0 0 0 6355 Working capital 12,943 8 0 0 0 Page 6 23 ACTIVITY LISTS – p i
ACTIVITY/PROGRAMMING FOR THE CURRENT AND REQUEST YEAR ARTCITE INC. Report Year: July 1, 2012 – June 30, 2013 Request Year: July 1, 2013 – June 30, 2014
Our history web page listings for this period can be found here: www.artcite.ca/history/2012.html
Dates June 22 – August 18, 2012 Title “CREATIVE DESTRUCTION” by Dan (D3N!@L) Bombardier (Windsor, ON) Type of activity Solo show; painting, video and mixed media installation Windsor’s own Dan Bombardier (AKA D3N!@L) paint-bombed the 15’ high walls of our gallery, in effect turning the gallery into one giant “action painting”, filming the process and then exhibiting the work and video, along with select D3N!@L “objects d’art”. This was a one-of-a-kind show, and served as a great kick-off for Artcite’s summer 2012 programs, including Artcite’s Summer Art Fest 2012, which took place during the second half of July.
Dates July 20 – August 4, 2012, some exhibits continued through August 18 Title “ARTCITE’S SUMMER ART FEST 2012” Type of activity Arts Festival including a juried exhibition, open and curated off-site exhibitions; mixed media site installations, interventions and performances. artist(s) 100+ participating, in 26 gallery and off-site venues Following in the footsteps of four previous Visual Fringe presentations for the Windsor International Fringe Festival, SUMMER ART FEST 2012, invited artists to team up with downtown Windsor businesses and/or have works placed in vacant storefront spaces to showcase their art works during our 5th annual summer festival. SAF 2012 featured off-site galleries in vacant stores, window installations, performance, video, experimental sound and music, site-specific works, workshops, lectures and walking tours in and around locations in Downtown Windsor. www.artcite.ca/history/2012.html#SAF2012
Dates September 7 – October 13, 2012 Title “INLAND EMPIRES”, by Mike Marcon (Windsor ON) Type of activity Solo show; sculpture and mixed media installation Mike Marcon presents mixed-media installations involving themes related to Canadian identity to coincide with the ongoing War of 1812 bicentennial celebrations. Marcon’s work explores the notion of the idea of the wilderness as a privileged space, a “kind of masculine homeland within the greater framework of the nation state”. Found objects, images and sculpture act as a catalyst for the displacement of symbols and myths that continue to inform our “official” national identity.
24 ACTIVITY LISTS – p ii
Dates Friday September 28, 2012 at THE LOOP , 10:00 PM - 2:00 AM Title “SHIRK, a DJ Night benefit for Artcite" Type of activity Fundraiser DJ night for Artcite On Friday, 28 September, in the midst of Windsor’s Culture Days events, the Loop (Chatham Street) hosted a fundraiser for Artcite, to kick off our 30th anniversary celebrations. An evening of music with DJs Stephen Pender, Martin (Zonk) Deck, Matthew Hawtin and special guests.
Dates October 19 – November 17, 2012 Title “A IS FOR…” by Amin Rehman (Lahore, Pakistan & Toronto ON) Type of activity Solo show, mixed media installation, sculpture and painting Presented in conjunction with BookFest Windsor 2012 (which ran October 25-27, 2012). Amin Rehman’s text-based installations explore neo-colonialism and the way in which language is used to further political and military goals, while questioning narratives of individual identity and culture. Alternating between oil/ encaustic, digitally generated vinyl and neon signs, Rehman used short, quixotic texts to evoke both current global realities and his own experience living in Pakistan and Canada. An exhibition catalogue, featuring essays by James Patten, Jamelie Hassan and author and activist Michael Lynk will be co- produced by Artcite Inc. and the University of Western Ontario’s McIntosh Gallery in London.
Dates Thursday October 25, 2012 from 5:00 PM to 7:00 PM at Artcite Title “WORD TO IMAGE” A panel discussion on the arts and poetics of the word as materiality Type of activity Panel Discussion Presented in conjunction with BookFest Windsor 2012, which ran October 25-27, 2012. This panel discussion on “Text Art” featured: Dr. Karl E. Jirgens (U of W, Windsor, ON); Dennis Michael Jones (Plymouth, MI, USA) and Amin Rehman (Lahore, Pakistan & Toronto, ON). Panel Moderator was Susan Gold (U of W SoVA, Windsor, ON). A reception with refreshments followed, featuring the performance “Headlines” by Slow News.
Dates December 1, 2012 Title “DAY WITHOUT ART” Type of activity Art Action/ Commemoration Since 1990, Artcite continues to organize this annual art commemoration, held by members of the arts, theatre and literature communities, and various social service agencies to acknowledge December 1 as an international day of mourning and action in response to the AIDS crisis. Organized in conjunction with local activities marking World AIDS Day, DWA 2012 activities / commemorations included: gallery closings; shroudings of public art; special art exhibitions; distribution of commemorative pins, handbills & posters and a candlelight vigil at the Art Gallery of Windsor.
Dates November 30 – December 22, 2012 Title Artcite’s 31st Annual “DOIN’ THE LOUVRE” Holiday FUN(d)raising®™ exhibition Type of activity Annual community exhibition and holiday sale Artcite’s Doin’ The Louvre is a well-loved annual community event which serves as an important fundraiser both for area artists and for Artcite’s programming activities. Featuring established regional artists and talented amateurs alike, DTL is open to all artists in the community and brings together an
25 ACTIVITY LISTS – p iii eclectic mix of original arts, crafts and gifts for the holidays. For our 31st DTL we featured 100 Windsor/ Detroit area artists and over 1000 individual works, hung “Louvre” style, (floor to ceiling), with art priced from 99¢ to nothing over $99.99.
Dates January 11 – March 2, 2013 Title “30X30 – ARTCITE’S 30th ANNIVERSARY SHOW pt 1 ” Type of activity Invitational group show To celebrate our 30th anniversary year, Artcite will feature two group shows, each highlighting 15 artists: Part 1 will feature current works by selected artists from previous years of Artcite programming. Later in 2013, the second act will feature emerging artists recommended by Artcite alumni. Confirmed Artcite alumni for Part 1 represent a who’s who of the Canadian and international art world including: John Scott (Toronto, ON), Barrie Jones (Vancouver, BC), Sylvie Belanger (Buffalo, NY and Toronto, ON), Istvan Kantor (Toronto, ON), Iain Baxter& (Windsor, ON), Janet Cardiff & George Bures Miller (Grindrod, BC and Berlin, Germany), Carol Conde & Karl Beveridge (Toronto, ON), Zoe Beloff (Brooklyn, NY), Scott Hocking (Detroit, MI), Spring Hurlbut (Paris, FR and Toronto), Nestor Kruger (NYC), Jennifer Angus (Milwaukee, WI), Heather Passmore (Vancouver, BC) and others, TBA. We are proud to include among our 30th anniversary exhibit alumni two Governor General’s Award winning artists: Iain Baxter& and Istvan Kantor; and Grand Prize Winners of the 49th Venice Biennale (in 2001), and 2011 winners of Germany’s prestigious Käthe-Kollwitz-Preis (Käthe Kollwitz Prize), Janet Cardiff and George Bures Miller.
Dates January 19 , 2013 Title “ARTS 1,000,050th BIRTHDAY” Type of activity Arts community winter event Artcite’s annual “Art’s Birthday” is a grassroots, community-based celebration of the arts, presented in cooperation with other local arts-friendly organizations. Held at the neighbouring Phog Lounge, the night typically includes live music, DJ mixes, readings, performances, door prizes and an art-themed birthday cake.
Dates January 31, 2013 Title “SPECIAL ABD STITCH ‘N’ BITCH/ ATC NIGHT” Type of activity Open rendezvous for the textile savvy and artist trading card enthusiasts, with a Fluxus theme and related activities A special themed evening of activities for Art’s Birthday is brought to the monthly S ’n’ B/ ATC mix. Presented, as always on the last Thursday of the month.
Dates March 8 – April 20, 2013 Title “THE LOSS AND RECLAMATION OF FAITH” by Mona Sharma (Montreal, PQ) Type of activity Solo show, mixed media installation As a Montrealer whose family emigrated from India in the early 80s, the duality of Mona Sharma’s cultural background has remained a crucial inspiration in her practice. Through her sculptural work, Mona Sharma confronts the human penchant for constant, unwavering, unquestioning faith, as companion, bulwark and guide through our lives. With soft and seemingly playful materials, the objects Sharma creates deal with trauma, destruction and disaster. Rather than dwelling on vast tragedies such as 9/11, we are often presented with “smaller” disasters, those that exist on a more personal scale. The murder of a family, the terrorist bombing of Air India Flight 182, the territorial disembarkment refusal of
26 ACTIVITY LISTS – p iv a boat-full of refugees, a dead bird, a grandmother’s funeral pyre… Side by side with these human disasters we find meditations on natural disasters: the Earth breaking faith with our attempts to tame her, reminding us that we are far from being in control.
Dates April 26 - May 25, 2013 Title “ANCHOR EXHIBITION FOR MAYWORKS 2013” Type of activity Exhibition organized in cooperation with MayWorks Windsor Artcite collaborates with the MayWorks Windsor committee and various arts, labour and social service groups to develop a new and relevant activist-themed exhibition for each MayWorks Windsor celebration, highlighting issues of labour, arts, culture and social justice. Previous Artcite MayWorks exhibits have featured the Windsor, Ontario collective GO HOME’s installation “The Break Room”; the “Occupy Windsor Documentation Project” and video histories of “Occupy Windsor” participants (2012); “ABILENE PARADOX” by the First-Nations artist collective RTST (Raiding the Same Territory, AKA Maria Hupfield and Jason Lujan from Vancouver, BC/ New York City, USA) and the group show “WINDSOR FIGHTS BACK!” (with Leesa Bringas (Windsor ON); Blake Fall-Conroy (Ithaca, NY, USA); Lucy Howe (Windsor, ON); Zeke Moores (Windsor, ON); José Seoane (Havana, Cuba / Windsor, ON); A.G. Smith (Windsor, ON). See www.artcite.ca/mayworks for links to exhibition listings in past years.
Dates April - May, 2013 Title “MAYWORKS WINDSOR 2013” Type of activity Month-long celebration of Labour and the Arts Area Labour and Arts communities join with other cities across Canada to present a month-long cultural festival in Windsor. Artists, workers, and students organize exhibitions, projects, events, a rally and a parade, to celebrate our creativity and diversity as a community, our dedication to the values of workers’ solidarity, social justice and human rights. Our 4th annual MayWorks follows on 3 previous MayWorks celebrations and 9 previous February Labour/Arts festivals organized by Artcite and the University of Windsor’s department of Labour Studies. See www.artcite.ca/mayworks for past years listings.
Dates April - May, 2013 Title “MAYWORKS 2013 QUILT PROJECT” Type of activity Open collaborative quilt-making project For the 4th year Artcite’s S ’n’ B/ Artist Trading Card group will organize the collaborative creation of a social justice themed quilt. The quilt will hang in a place of honour in various Labour Union locals for the duration of MayWorks and will be displayed in the annual May 1 May Day Parade.
Dates April - May, 2013 Title “MAYWORKS 2013 STICH ’N’ BITCH/ ATC SESSION” Type of activity A special Mayworks themed S ’n’ B/ATC session Artcite’s MayWorks S ’n’ B/ Artist Trading Cards group schedules a special Mayworks-themed monthly meeting to highlight the completed MayWorks quilt, and holds a “mother-of-all-trades” Artist Trading Card session with submissions from around the world.
Dates May, 2013 Title “TBA MAYWORKS 2013 LECTURE”
27 ACTIVITY LISTS – p v
Type of activity Lecture and discussion In cooperation with the MayWorks Windsor committee, Artcite schedules a guest lecture that coincides with the MayWorks themes of creativity and diversity within our community and our dedication to the values of workers’ solidarity, social justice and human rights.
Dates June - July, 2013 Title “NEW WORKS” by Stephen Mueller (Windsor, ON) Type of activity Mixed-media installation and performance Calgary, AB and Kingsville, ON artist Stephen Mueller will show his new installation works exploring themes of love, loss and regret, at Artcite.
Dates July 20 – August 4, 2013, w/ some exhibits continue to August 18 Title “ARTCITE’S SUMMER ART FEST 2013” Type of activity Arts Festival including a juried exhibition, open and curated off-site exhibitions; mixed media site installations, interventions and performances. artist(s) TBA Following in the footsteps of four previous Visual Fringe presentations for the Windsor International Fringe Festival, SUMMER ART FEST 2013 will once again invite artists to team up with downtown Windsor businesses and/or have works placed in vacant storefront spaces to showcase their art during our 7th annual summer festival. Last year’s SAF 2012 featured the works of 93 Windsor-Detroit area artists in 23 different off-site galleries in vacant stores, window installations, performance, video, experimental sound and music, site-specific works, workshops, lectures and walking tours in and around locations in Downtown Windsor. www.artcite.ca/history/2012.html#SAF2012
Dates September – November, 2013 Title “30X30 – ARTCITE 30th ANNIVERSARY SHOW pt 2 ” Type of activity Invitational group show To celebrate our 30th anniversary year and to highlight our commitment to provide professional development opportunities for emerging artists, Artcite will feature the second show in our anniversary celebration, which will feature new works by young artists, under 30 years of age, nominated by nationally and internationally-acclaimed alumni from the first 30 years of Artcite’s programming.
Dates September 28, 2013 Title “NINTH ANNUAL FAHRENHEIT FESTIVAL OF FIRE SCULPTURE” Type of activity An evening of fire sculpture and performances The “Fahrenheit Festival” is a family-friendly night of fire sculpture and performance held on public parklands provided by our event partners, the Town of LaSalle. With our new partnership with the LaSalle Kin Club, Fahrenheit 2013 will resume after a one-year hiatus—bigger and better than ever! Canada’s first (and still only) fire sculpting festival draws crowds in excess of 2,000 and is a major public spectacle and fundraising event for Artcite.
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Dates September, 2013 Title “FAHRENHEIT FESTIVAL OF FIRE SCULPTURE WORKSHOPS” Type of activity A series of workshops on fire sculpture theory and practice Artcite presents a series of workshops on the theory and practice of fire sculpture as part of its FAHRENHEIT FESTIVAL OF FIRE SCULPTURE with an emphasis on the theory and history of fire sculpture, as well as safety and construction concerns.
Dates December 1, 2013 Title “DAY WITHOUT ART” Type of activity Art Action/ Commemoration Since 1990, Artcite continues to organize this annual art commemoration, held by members of the arts, theatre and literature communities, and various social service agencies to acknowledge December 1 as an international day of mourning and action in response to the AIDS crisis. Part of the international activities for World AIDS Day.
Dates November 29 – December 21, 2013 Title Artcite’s 32nd Annual “DOIN’ THE LOUVRE” Holiday FUN(d)raising®™ exhibition Type of activity Annual community exhibition and holiday sale Artcite’s Doin’ The Louvre is a well-loved annual community event which serves as an important fundraiser both for area artists and for Artcite’s programming activities. Featuring senior regional artists and talented amateurs, DTL is open to all artists in the commuity and brings together an eclectic mix of original arts, crafts and gifts for the holidays. For our 31st DTL, we featured 100 Windsor/ Detroit area artists and over 1000 individual works, hung “Louvre” style, (floor to ceiling), with no art priced over $99.99.
Dates January – February, 2014 Title “PEAK OIL” Type of activity Juried group exhibition Curated, group exhibition exploring themes of petro-nostalgia and the anxieties and adjustments that will arise during the twilight of the petroleum era. Held in collaboration with the Windsor Citizens Environment Alliance’s activities. See: http://www.citizensenvironmentalliance.org/smogfest.html
Dates January , 2014 Title “ART’S 1,000,051st BIRTHDAY” Type of activity Arts community winter event Artcite’s annual “Art’s Birthday” is a grassroots, community-based celebration of the arts, presented in cooperation with other local arts-friendly organizations. Held at the nearby Phog Lounge, the night typically includes live music, DJ mixes, readings, performances, door prizes and an art-themed birthday cake.
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Dates January, 2014 Title “SPECIAL ABD STITCH ‘N’ BITCH/ ATC NIGHT” Type of activity Open rendezvous for the textile savvy and artist trading card enthusiasts, with a Fluxus theme and activities A special themed evening of activities for Art's Birthday is brought to the monthly S ’n’ B/ ATC mix. Presented, as always on the last Thursday of the month. ARTIST TRADING CARDS!
Dates March – April, 2014 Title “March – April Show ” Type of activity Solo juried show Artcite’s programming committee seeks to schedule works themed to coincide with international Woman’s Day (March 8) for the March – April exhibition.
Dates April – May, 2014 Title “ANCHOR EXHIBITION FOR MAYWORKS 2014” Type of activity Exhibition organized in cooperation with MayWorks Windsor Artcite collaborates with area arts, labour and social service groups and the MayWorks Windsor committee to develop a new and relevant activist-themed exhibition for each MayWorks Windsor celebration, highlighting issues of labour and the arts. Previous Artcite MayWorks exhibits have featured the Windsor ON collective GO HOME’s installation “The Break Room”; the “Occupy Windsor Documentation Project” and video histories of “Occupy Windsor” participants (2012); "ABILENE PARADOX" by the First-Nations artist collective RTST (Maria Hupfield and Jason Lujan - Vancouver, BC/ New York City, USA) and the group show “WINDSOR FIGHTS BACK!” (with Leesa Bringas (Windsor ON); Blake Fall-Conroy (Ithaca NY USA); Lucy Howe (Windsor ON); Zeke Moores (Windsor ON); José Seoane (Havana Cuba / Windsor ON); A.G. Smith (Windsor ON). See www.artcite.ca/mayworks for links to past years listings.
Dates April – May, 2014 Title “MAYWORKS WINDSOR 2014” Type of activity Month-long celebration of Labour and the Arts Area Labour and Arts communities join with other cities across Canada to present a month-long cultural festival in Windsor. Artists, workers, and students organize exhibitions, projects, events, a rally and a parade, to celebrate our creativity and diversity as a community, our dedication to the values of workers’ solidarity, social justice and human rights. Our 4th annual MayWorks follows on 3 previous MayWorks celebrations and 9 previous February Labour/Arts festivals organized by Artcite and the University of Windsor’s department of Labour Studies. See www.artcite.ca/mayworks for past years listings.
Dates April – May, 2014 Title “MAYWORKS 2014 QUILT PROJECT” Type of activity Open collaborative quilt-making project For the 4th year Artcite’s S ’n’ B/ ATC group will organize the collaborative creation of a social justice themed quilt. The quilt will hang in a place of honour for the duration of MayWorks and will be displayed in the Mayday Parade.
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Dates April – May, 2014 Title “MAYWORKS 2014 Stitch N Bitch/ ATC” Type of activity A special Mayworks themed SnB/ATC session Artcite’s MayWorks S ’n’ B/ Artist Trading Cards group schedules a special Mayworks- themed monthly meeting to highlight the completed MayWorks quilt, and holds a “mother-of-all-trades” ATC session with submissions from around the world.
Dates April – May, 2014 Title “TBA MAYWORKS 2014 LECTURE” Type of activity Lecture and discussion In cooperation with the MayWorks Windsor committee, Artcite schedules a guest lecture that coincides with the MayWorks themes of creativity and diversity within our community and our dedication to the values of workers’ solidarity, social justice and human rights.
Dates June – July, 2014 Title “DOWNTOWN WINDSOR ALLEY ART PROJECT” Type of activity Invitational public art project Artcite and Windsor’s Dan Bombardier will bring internationally-known urban muralists to Windsor to create 10 large-scale, full-colour murals in the alleys of downtown Windsor. Working with the Downtown Windsor Business Improvement Association and funded by the Ontario Trillium foundation (pending), this project will offer at-risk youth the opportunity to assist in the transformation of downtown Windsor’s “tagged” and “graffiti-bombed” back alleys into a world-class gallery of socially-themed urban art. The project will anchor our 2014 Summer Art Fest in July.
Ongoing through Current and Request Years: 2012–2014
Dates Ongoing Title “ARTCITE WEB RESOURCES” Type of activity Member and public outreach/ communications Artcite makes extensive use of web resources to enrich programming and maintain communication with members and friends across Canada and the world. Special care is devoted to simplifying site design to ensure maximum cross-platform compatibility and accessibility across limited connections:
Artcite Inc www.artcite.ca
Artcite MEDIA LINK PAGE (includes cross- links to current and past years’ events Flickr, audio and video sites) www.artcite.ca/media.html
Artcite FACEBOOK www.facebook.com/artcite Artcite FACEBOOK GROUP www.facebook.com/group.php?gid=2680000458 Stitch ‘n’ Bitch & ATC www.facebook.com/groups/105498902816276/ Artcite TWITTER twitter.com/artcite Artcite YOUTUBE
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Artcite Member Microsites www.youtube.com/profile?user=artcite Artcite Inc. MYSPACE www.artcite.ca/micro.html www.myspace.com/artciteinc
Dates Ongoing, Last Thursday of every month Title “STITCH ‘N’ BITCH/ ARTIST TRADING CARDS” Type of activity Open rendezvous for the textile savvy and artist trading card enthusiasts S ’n’ B/ATC Windsor runs as an autonomous sub-committee of Artcite and holds monthly sessions at Artcite as well as special sessions with the Windsor Worker’s Action Centre, 10,000 Villages, University of Windsor School of Visual Arts (SoVA) and Phog Lounge. Visit the Facebook group “Artcite Windsor Stitch ‘n’ Bitch & ATC” www.facebook.com/groups/105498902816276/ for recent and upcoming events.
Dates Ongoing, monthly Title “WRITING ART? ARTCITE’S CRITICAL WRITING GROUP” Type of activity Open critical writing group for those interested in critical writing in the Arts. An Artcite member initiative devoted to learning to write and think critically about art. Informal, drop-in workshops to examine, through discussion and writing, local exhibitions, performances, happenings and openings. With an eye to including broader cultural issues and political concerns, and to informally developing and refining our skills, the “Writing Art” group invites all who are interested to “meet monthly to think reflectively about art practice in Windsor and beyond—and start writing—and sharing!”
Dates Ongoing Title “ARTCITE RESOURCES & EQUIPMENT” Type of activity Artcite maintains a library of Canadian arts and cultural publications and an inventory of multimedia and exhibition equipment available for use by members and associated groups. Artcite makes its library as well as its multimedia and exhibition equipment inventory available to its membership at minimal (for consumables) or no charge. We also extend these resources to associated area arts and culture organizations on a per case/ event basis.
32 November 23, 2012
Mr. Tony Ardovini Deputy Treasurer – Financial Planning 350 City Hall Square West Windsor, ON N9A 6S1
Dear Mr. Ardonvini
Please find enclosed our final 2013 budget request from the City of Windsor, based on a $0 increase over our 2012 approved budget, and a statement noting the impact that a 10% reduction over our 2012 grant will have on our organization.
If you have any further questions, please do not hesitate to contact me.
Sincerely,
Michelle Le Chien Executive Director Arts Council Windsor & Region
33 34 35 ARTS COUNCIL - WINDSOR & REGION 2012-2013 PROPOSED BUDGET ACWR Fiscal year July 1 2011 - June 30 2012 ARTS COUNCIL -‐WINDSOR & REGION
Proposed Budget Actual Budget June 2013 June 2012 June 2012 Revenue: Bingo $ 19,000.00 23,607.29 $ 18,500.00 Dona Expenses: Fundraising:Ar * Please note the ACWR Fiscal year end is June 30 2012. As of June 30 2012 the ACWR had received its first instalment (50%) of its approved 2012 grant from the City of Windsor. The second instalment of the approved 2012 City of Windsor Grant to the ACWR will be reflected in our 2012/2013 Actual (July 1 2012 - June 30 2013). 36 November 30, 2012 Mr. Tony Ardovini Deputy Treasurer - Financial Planning City of Windsor 350 City Hall Square West, Suite 201 Windsor, ON N9A 6S1 Re: 2013 Budget Request - Centres for Seniors Windsor Dear Mr. Ardovini, Further to our correspondence of October 11, 2012 and City of Windsor correspondence dated September 18, 2012 we are pleased to submit our formal 2013 budget grant request to the City of Windsor. As we have noted previously, Centres for Seniors Windsor has received the same dollar amount grant from the City of Windsor since 2005. Despite the significant strain that this reality has placed on our operations we will again honour the City of Windsor’s request to hold the line on our grant request for 2013 with a request of $118,934. As always, it is important to be reminded that our annual City of Windsor grant is tied by provincial legislation to the Elderly Persons Centres Act of Ontario. According to Regulation 3.4s.11 of the Elderly Persons Centres Act, 1990 our eligibility to receive our funding from the Ministry of Health Long Term Care is contingent upon proportionate funding from the municipality in which we are designated as an Elderly Persons Centre. Any reduction in our municipal funding will have a multiplied negative effect on our overall operating budget. Should the City of Windsor determine that a 10% decrease ($11,893) in our grant is warranted, our Elder Persons Centres funding from the Province of Ontario may also be reduced in a corresponding manner, resulting in a net decrease of ($20,393) equivalent to a 17% funding decrease. We believe that it is also important to note that each year Centres for Seniors Windsor returns nearly $40,000 in revenues to the City of Windsor through property taxes, facility rentals, and lease agreements. We are currently in the process of negotiating a new lease at the WFCU Centre which would see our East Side Centre expand its operations, increase its presence within the WFCU Centre and increase our lease commitment to the City of Windsor. Our anticipated re-location within the WFCU Centre is a critical component to advancing our organizational strategic priority of program development for east end residents which, in turn will support our long term financial goals. Finally, we are proud of our long history of providing financially accessible programs and services for older adults in the community. Last year we served over 1,000 members at our two sites and over 5,000 clients in our Community Support Programs. We work cooperatively with numerous municipal departments and community organizations in the delivery of programs for all older adults in the greater Windsor region. Thank you, Calvin Little Executive Director Cc: Stacy Adam, President, Board of Directors Gabrielle MacMillan, Vice President, Board of Directors Mike Dunbar, Treasurer, Board of Directors 37 ESSEX REGION CONSERVATION AUTHORITY DRAFT 2013 MUNICIPAL LEVY ALLOCATION CVA % GENERAL LEVY CW~GS LEVY TOTAL LEVY MUNICIPALITY 2013 2012 2013 DRAFT 2012 2013 DRAFT 2012 2013 DRAFT 2012 2013-2012 % CHANGE DRAFT APPROVED DRAFT APPROVED DRAFT APPROVED $ 44,000 $1,684,209 $1,640,209 $1,050,000 $1,050,000 $2,734,209 $2,690,209 $ Difference 1.6% TOWN OF AMHERSTBURG 5.7645% 5.7403% $ 97,086 $ 94,153 $ 60,527 $ 60,273 $ 157,613 $ 154,425 $ 3,188 2.1% TOWN OF ESSEX 4.6514% 4.6409% $ 78,339 $ 76,121 $ 48,839 $ 48,730 $ 127,178 $ 124,851 $ 2,327 1.9% TOWN OF KINGSVILLE 5.6506% 5.5800% $ 95,168 $ 91,524 $ 59,331 $ 58,590 $ 154,500 $ 150,114 $ 4,386 2.9% TOWN OF LAKESHORE 8.4409% 8.4176% $ 142,162 $ 138,067 $ 88,629 $ 88,385 $ 230,791 $ 226,452 $ 4,339 1.9% TOWN OF LASALLE 7.3919% 7.3625% $ 124,496 $ 120,760 $ 77,615 $ 77,306 $ 202,111 $ 198,067 $ 4,045 2.0% TOWN OF LEAMINGTON 6.1563% 6.0946% $ 103,685 $ 99,963 $ 64,641 $ 63,993 $ 168,326 $ 163,956 $ 4,370 2.7% TOWNSHIP OF PELEE 0.3272% 0.3411% $ 5,512 $ 5,595 $ 3,436 $ 3,582 $ 8,948 $ 9,177 -$ 230 -2.5% TOWN OF TECUMSEH 8.3292% 8.4101% $ 140,282 $ 137,943 $ 87,457 $ 88,306 $ 227,739 $ 226,249 $ 1,489 0.7% CITY OF WINDSOR 53.2880% 53.4129% $ 897,481 $ 876,083 $ 559,524 $ 560,835 $ 1,457,004 $ 1,436,918 $ 20,086 1.4% TOTALS 100% 100% $ 1,684,209 $ 1,640,209 $ 1,050,000 $ 1,050,000 $ 2,734,209 $ 2,690,209 $ 44,000 1.6% 38 HANDI-TRANSIT PRELIMINARY BUDGET FOR 2013 2012 2012 2013 Approved Year End Proposed Revenue: Estimate City of Windsor - Operating 905,658 905,658 966,501 Gas Tax Funding 100,599 100,599 100,599 Passenger Fees & Other 230,000 261,416 270,000 1,236,257 1,267,673 1,337,100 Expenses: Operating Salaries & Benefits 859,157 905,337 920,000 Fuel 140,000 135,500 140,000 Vehicle Maintenance 85,000 103,481 95,000 Vehicle Body work & Painting 26,000 24,302 26,000 Insurance 75,000 68,969 75,000 Licences 4,000 3,082 4,000 Uniforms 1,500 2,433 1,500 Dispatch Expenses 9,000 7,754 9,000 Amort. Computer Hardware 500 1,000 500 1,200,157 1,251,858 1,271,000 Expenses: Administration Occupancy Costs 1,000 29,939 30,000 Building Maintenance 4,000 3,562 4,000 Advert & Promo & Travel 3,600 4,171 3,600 Telephone 4,000 3,929 4,000 Office Supplies 5,000 7,877 6,000 Professional & consulting fees 12,000 13,150 12,000 Membership & Training 3,500 3,405 3,500 Office Equipment 3,000 2,123 3,000 Total Admin. Expenses 36,100 68,156 66,100 Total Expenses 1,236,257 1,320,014 1,337,100 Total Revenue 1,236,257 1,267,673 1,337,100 Total Expenses 1,236,257 1,320,014 1,337,100 Operating Deficit 0 -52,341 0 39 Requested cuts to 2013 budget submission for Handi-Transit Handi-Transit can only make cuts to our budget by cutting service to our passengers. Any service cuts must also meet the criteria of the AODA. Since the AODA has become law Handi-Transit has seen an increase in requests for applications for our service. Five Hundred applications have been mailed out in during the first three quarters of this year and we anticipate another one hundred and fifty to be mailed during the fourth quarter. We do not see the service demand declining over the next year; we are anticipating an on going increase in service demand or at the least to maintain the level of service provided in 2012. We have suggested an increase in our fares of .25 cents making a one-way trip $2.75. (this fare increase will be based on a Transit Windsor fare increase, keeping in the mind the AODA and fare parity) We have outlined a number of cuts which could be made in order to achieve the 10% cut to the 2012 grant, and further cuts required to balance the 2013 budget submission. It must be noted that any cuts to service will be in direct violation of the AODA unless the hours of service are the same as the Conventional Transit System. Handi-Transit’s Board of Directors does not support any service cuts to our passengers, they do however agree with the fare increase to match that of the Conventional Transit System. 40 Handi-Transit Budget 2013 City of Windsor - Operating is creased by $60,843 With the implementation of the AODA our service level has increased to meet the demand from passengers. Driver's and Administraative Salaries & Benefits have increased by $60,843 This a contractual commitment, and also reflects the increase demand for service. Vehicle Maintenance has increased by $10,000 The vehicles must be maintained until 2015, we are working with Transit Windsor to realize any possible savings Passenger Revenues have increased by $40,000 *(depending on service demand) We have included a .25 cent fare increase to match Transit Windsor cash fare. Ridership Trend for the past three years Year Passengers Trips Total kms 2009 3,251 50,966 431,090 2010 3,371 51,031 442,496 2011 3,594 55,510 477,574 2012 3,710 57700* 480,000* * estimated 1. Trip increase of 2,190 X $25 = $54,750 2. The AODA has brought about a significant increase for passenger applications, 500 in the first three quarters of 2012. We believe that the AODA will continue to influence the increase in ridership demand and therefore we are working with Transit Windsor to identify passengers who may be able to shift to conventional transit on an individual basis. 41 Handi Transit Calculations of Savings from Reduced Service 2013 END @ 6:00 p.m. decreased # of lost revenue wages @ $17.38 trips @ $2.50/trip (7 hrs less) Monday 42 $ 105.00 $ 121.66 Tuesday 78 $ 195.00 $ 121.66 Wednesday 39 $ 97.50 $ 121.66 Thursday 40 $ 100.00 $ 121.66 Friday 54 $ 135.00 $ 121.66 TOTAL $ 632.50 $ 608.30 TOTAL YEARLY $ 7,590.00 $ 31,631.60 Savings on Dispatch> $10,818.60 Savings on Fuel> 3036 trips x 2.32L/trip x $1.20/L = $8452 END @ 9:00 p.m. decreased # of lost revenue wages @ $17.38 trips @ $2.50/trip (4 hrs less) Monday 17 $ 42.50 $ 69.52 Tuesday 21 $ 52.50 $ 69.52 Wednesday 20 $ 50.00 $ 69.52 Thursday 14 $ 35.00 $ 69.52 Friday 19 $ 47.50 $ 69.52 TOTAL $ 227.50 $ 347.60 TOTAL YEARLY $ 2,730.00 $ 18,075.20 Savings on Fuel> 1092 trips x 2.32L/trip x $1.20/L = $3040 42 END @ 10:00 p.m. decreased # of lost revenue wages @ $17.38 trips @ $2.50/trip (3 hrs less) Monday 7 $ 17.50 $ 52.14 Tuesday 13 $ 32.50 $ 52.14 Wednesday 11 $ 27.50 $ 52.14 Thursday 10 $ 25.00 $ 52.14 Friday 15 $ 37.50 $ 52.14 TOTAL WEEKLY $ 140.00 $ 260.70 TOTAL YEARLY $ 1,680.00 $ 13,556.40 Savings on Fuel> 672 trips x 2.32L/trip x $1.20/L = $1871 # of decreased decreased # of lost revenue lost revenue total lost hours DRIVER DISPATCH YEARLY trips @ $2.50/trip @ $23.95/trip revenue MONTHL wages @ wages @ Y $17.38/hr $14.42/hr Saturday 231 $ 577.50 $ - $ 577.50 108.75 1,890.08$ -$ Saturday 10 -$ $ 239.50 $ 239.50 34 -$ $ 490.28 TOTAL MONTHLY $ 817.00 1,890.08$ $ 490.28 TOTAL YEARLY $ 9,804.00 22,680.90$ $ 5,883.36 Sunday 186 $ 465.00 $ - $ 465.00 73.25 1,273.09$ -$ Sunday 8 -$ $ 191.60 $ 191.60 34 -$ $ 490.28 TOTAL MONTHLY $ 656.60 1,273.09$ $ 490.28 TOTAL YEARLY $ 7,879.20 15,277.02$ $ 5,883.36 Savings on Fuel Saturday> 2892 trips x 2.32L/trip x $1.20/L = $8,051 Savings on Fuel Sunday> 2328 trips x 2.32L/trip x $1.20/L = $6,481 decreased decreased # of lost revenue total lost # of DRIVER DISPATCH YEARLY trips @ $2.50/trip revenue hours wages @ wages @ $26.07/hr $21.63/hr Holidays 25 $ 62.50 $ 62.50 13.5 338.31$ -$ 8 -$ $ 166.40 TOTAL (11 days) $ 687.50 3,721.41$ $ 1,830.40 Savings on Fuel Holidays> 275 trips x 2.32L/trip x $1.20/L = $765 43 Handi-Transit would increase fares from $2.50 to $2.75 to match Transit-Windsor fares 57,700 trips @ $0.25 = $14,425 (assume no service reduction and no increase) THEREFORE, $14,425 INCREASED REVENUE SUMMARY Lost Revenue Saved Expenses End @ 10:00 PM $ 1,680.00 $ 14,904.80 End @ 9:00 PM (incremental) $ 1,050.00 $ 5,513.60 End @ 6:00 PM (incremental) $ 4,860.00 $ 29,264.40 Saturday $ 9,804.00 $ 35,516.51 Sunday $ 7,879.20 $ 26,828.05 Holidays $ 687.50 $ 6,316.81 $ 25,960.70 $ 118,344.17 Lost Revenue $ (25,960.70) $ 92,383.47 Additional fare revenue $ 14,425.00 $ 106,808.47 Notes: ADDA…3rd quarter sent out 500 new applications, expanded guidelines now allow for clients with non -physical disabilities to be eligible for Para-Transit It is important to note that the Board does NOT approve these cuts in service. 44 Table 4 Five Year Operating Pro-Forma Framework 2008 Budget Year 1 Year 2 Year 3 Year 4 Year 5 REVENUE City of Windsor 1,218,897 973,000 862,000 889,000 904,000 940,000 County of Essex 350,000 559,000 702,000 724,000 738,000 766,000 Township of Pelee 5,000 5,000 6,000 6,000 6,000 7,000 Cooperative / Other Advertising 138,247 135,000 142,000 150,000 160,000 165,000 Industry Support / Offsets 40,000 50,000 65,000 75,000 85,000 Other 53,357 33,000 35,000 35,000 40,000 40,000 Membership / Sponsorship 97,254 TOTAL 1,862,755 1,745,000 1,797,000 1,869,000 1,923,000 2,003,000 EXPENSES Staffing 784,864 702,000 723,000 745,000 767,000 790,000 Casino Information Centre 119,236 123,000 127,000 133,000 137,000 141,000 Administrative Services & Technology / Membership 87,056 110,000 112,000 115,000 120,000 125,000 Facility Services & Local Travel 239,467 110,000 110,000 116,000 119,000 120,000 Marketing & Communications Programs 627,922 665,000 690,000 720,000 740,000 782,000 Research, Product Development & Industry Relations 20,000 20,000 25,000 25,000 30,000 Other 15,000 15,000 15,000 15,000 15,000 TOTAL 1,858,545 1,745,000 1,797,000 1,869,000 1,923,000 2,003,000 Net Position 4,210 0 0 0 0 0 46 Windsor Essex County Health Unit 2013 Budget Request 2012 2012 2013 Budget Actual Budget Salaries $ 10,244,846 $ 9,809,770 $ 11,319,716 Employee Benefits 2,453,134 2,550,871 2,899,723 Medical Fees 976,688 813,065 828,441 Travel/Meetings 33,075 17,536 31,985 Mileage 216,500 182,885 216,230 Prof Development 152,250 88,274 152,250 Assoc & Mem Fees 30,600 39,679 35,027 Office Supplies 85,000 38,518 50,000 Program Supplies 505,500 334,784 505,909 Office Equipment Rental 227,500 257,947 227,500 Outside Printing 2,500 2,929 2,500 Laundry 5,000 2,623 5,000 Publications 4,500 4,343 4,500 Purchased Services 100,000 27,301 75,000 Promotional 5,000 6,967 5,000 Board Expenses 7,500 5,089 7,500 Prof Fees 147,000 193,089 112,000 Bank Charges 16,000 15,384 16,000 Rent 687,506 686,950 690,551 Bldg Mtce 167,000 179,536 170,000 Utilities 128,000 117,394 130,000 Taxes 210,000 211,462 211,000 Insurance 77,994 77,866 79,000 Telephone 118,000 104,871 118,000 Security 28,500 29,576 28,500 Car Leasing 25,000 25,194 25,000 Postage and Freight 49,000 54,682 49,000 Parking 57,124 62,645 61,924 16,760,717 15,941,230 18,057,256 Offset Revenue (162,661) (114,944) (167,800) 16,598,056 15,826,286 17,889,456 One-time request 128,474 90,586 79,000 Total Net Expenditures* 16,726,530 15,916,872 17,968,456 Projected Provincial Funding 12,427,280 Net Municipal Costs 5,541,176 Requested from City of Windsor 3,005,757 Note: 2012 Actuals do not include year end accruals * Excludes West Nile Virus Costs 47 WSO Budget 2012-2013 Feb Oct Jan FY2013 OPERATING BUDGET FY 2013 FY 2013 FY 2013 FY2012 REVENUE BUDGET BUDGET BUDGET YEAR END 17-Jan-13 19-Oct-12 27-Feb-12 unaudited* TICKET SALES Subscription Tickets 250,000 260,000 346,500 260,000 Single Tickets 120,000 120,000 126,000 120,000 Handling Fees 6,500 6,500 12,000 6,500 TOTAL TICKET SALES & FEES 376,500 386,500 484,500 386,500 OTHER EARNED REVENUE School Concerts (reduced in 12/13 due to teachers dispute) 15,000 35,000 40,000 30,908 Runout, Ensembles, Gift of Music 15,000 15,000 20,000 14,954 Broadcast Royalties 565 Other (Endowment interest etc.) 37,000 24,000 30,000 23,638 Summer Series 4,000 4,000 3,300 3,300 Quarter Notes 4,859 Youth Orchestra 27,000 25,000 27,000 49,015 Other - Musicians $20;Board $20 13,000 40,000 Capitol Theatre Rent 179,000 179,000 TOTAL OTHER SALES 290,000 322,000 120,300 127,239 TOTAL EARNED REVENUE 666,500 708,500 604,800 513,739 FUNDRAISING Donations, Foundations & Bequests 200,000 230,000 200,000 220,797 Sponsorship 180,000 180,000 180,000 157,250 Sponsorship (county) 14,000 12,819 WSO Guild 30,000 30,000 25,000 30,230 Gala 60,000 60,000 60,000 87,038 Fundraising Events 20,000 15,000 10,000 20,262 Music Therapy 5,000 5,000 5,000 10,000 TOTAL FUNDRAISING 495,000 534,000 480,000 538,396 BINGO (Gross) 13,000 13,000 10,000 13,320 GRANTS City of Windsor (in 2012-2013, half at $300K/year; half at $125K/year) 212,500 212,500 300,000 300,000 Ontario Arts Council 220,000 220,000 243,600 243,600 Canada Council 155,200 155,200 154,000 158,700 Trillium Fund 33,000 43,000 102,600 92,496 Essex County (moved to sponsorship) 12,350 Other Grants 2,000 2,000 7,000 10,928 TOTAL GRANTS 622,700 632,700 819,550 805,724 TOTAL REVENUES 1,797,200 1,888,200 1,914,350 1,871,179 EXPENSES Artistic 799,535 877,570 867,303 854,202 Production 299,127 313,317 389,327 391,393 Patron Services/Box Office 54,000 54,000 60,236 60,722 Marketing 183,991 191,191 184,591 203,203 Development 65,000 77,600 94,500 102,407 Administration 180,820 225,923 243,634 254,825 Capitol Theatre 161,000 161,000 TOTAL EXPENSES 1,743,473 1,900,601 1,839,591 1,866,752 SURPLUS/DEFICIT 53,727 (12,401) 74,759 4,427 *audited surplus in 2012-2013 = $8,616 Feb. 9, 2013 48 October 11, 2012 Chantelle Anson Financial Planning Administrator Corporation of the City of Windsor 350 City Hall Square West, Suite 201 P.O. Box 1607 Windsor, ON N9A 6S1 Dear Ms. Anson: We are pleased to submit our proposed 2013 Budget Request to the Corporation of the City of Windsor. The year 2012 was very productive as our organization focused on continuing to implement the next phases of the Five Year Regional Economic Roadmap. You will note that the WindsorEssex Economic Development Corporation is requesting an additional $58,143. The same is being requested of the County of Essex. This increase is to cover the salary of an additional executive hire into the organization that was approved at the Board level by the Mayor of Windsor and Warden of Essex. To offset the request for the increase, WEEDC will be using the funding carryover from 2012 of $33,714 to be applied against this position. Please accept this budget request as recommended, to be approved by our Board prior to year end. Regards, Ron Gaudet, CEO Encl. 2013 Budget Annual Report c: WEEDC Finance Committee Joe Byrne, Chair, WEEDC Board of Directors \ld\Funding\CityofWindsor\2013BudgetRequest-Oct11-12 Suite 215 – 333 Riverside Drive West, Windsor, ON N9A 7C5 Tel: 519.255.9200 | Fax: 519.255.9987 | Toll Free: 1-888-255-9332 E-Mail: [email protected] Web: www.choosewindsoressex.com AMHERSTBURG ESSEX KINGSVILLE LAKESHORE LASALLE LEAMINGTON PELEE ISLAND TECUMSEH WINDSOR 49 * Ontario Works - 2013 Budget still 2013 DRAFT BASE BUDGET 2013 WEEDC BUDGET 2012 WEEDC BUDGET 2011 WEEDC BUDGET yet to be determined and communicated from the City of REVENUE FUNDING-GENERAL Funding - City of Windsor 1,248,615 1,190,472 1,190,472 Funding - County of Essex 1,029,804 971,661 971,661 Funding - Core: Subtot 2,278,419 2,162,133 2,162,133 Funding - Carryover (Surplus Previous Year) 33,714 151,900 Funding - Other 0 0 15,000 Funding - NRC 9,000 9,000 9,000 Funding - CIT (U of W & Airport) 0 0 125,000 Funding - Ontario Works* 200,000 375,000 375,000 Funding - OPTIC (VIRTUAL) 0 0 125,000 Funding - Grants: Subtot 242,714 535,900 649,000 FUNDING - WESBEC Funding - WESBEC from MSBE - Ontario 145,000 140,000 125,000 WESBC One Time Funding 0 0 0 Funding - WESBEC: Subtot 145,000 140,000 125,000 Funding - ALL SOURCES 2,666,133 2,838,033 2,936,133 SALES/OTHER INCOME Income - Misc Reimbursements 0 0 0 Income - Bank Interest 0 0 0 Income - Mis Rev/Investments Income 7,000 7,000 7,000 Income - Trade Shows Co-Sponsors 0 0 0 SALES/OTHER INCOME: Subtota 7,000 7,000 7,000 OTHER INCOME TOTAL REVENUES 2,673,133 2,845,033 2,943,133 EXPENSES PAYROLL EXPENSE Salaries/Fees: Subtot 1,314,263 1,130,352 1,130,352 Employee Benefits: Subtot 224,739 196,910 191,910 TOTAL PAYROLL EXPENSE 1,539,001 1,327,262 1,322,262 OFFICE EXPENSE Amortization (Estimate) 5105 Bank Charges & Interest 4,500 4,500 4,500 50 5107 Data Purchases 6,500 6,500 10,000 5110 Dues - Memberships 25,000 20,000 8,750 5115 Subscriptions/Publications 5,000 5,000 8,500 5117 Education - Professional Development 26,285 22,607 20,000 5120 Fees: Accounting 23,500 23,500 23,500 5125 Fees: Computer Consultants 18,000 26,500 26,500 5130 Fees: Legal 10,000 28,500 28,500 5135 Fees: Other Prof Services 25,000 25,000 25,000 5137 Relocation Costs 0 50,000 0 5140 Freight - Courier & Postage 8,250 8,250 8,250 5160 Insurance - Building & Contents 4,700 4,700 4,700 5160 Insurance - Directors & Officers 5,000 5,000 5,000 5165 Lease - Office Equipment 8,000 13,000 13,000 5170 Leasehold Improvts - IT Infrastructure 3,000 20,650 30,000 5175 Leasehold Improvts - Satellite Office 1,000 1,000 1,000 5180 M&R - Office Equipments 2,000 6,000 6,000 5185 Meetings WEDC 7,000 7,000 7,000 5195 Office Cleaning 3,000 6,000 6,000 5200 Printing 8,500 6,500 6,500 5205 Rent - Meeting Space 1,500 1,500 1,500 5205 Rent - Offices/Parking Taxes 115,000 115,000 105,000 5210 Supplies- Office 25,000 30,000 30,000 5215 T: cells 15,000 19,450 19,450 T: fax 400 400 400 5225 T: internet 2,000 6,000 6,000 5230 T: telephone 8,000 8,000 12,000 5240 Utilities 3,500 14,000 14,000 TOTAL OFFICE EXPENSE 364,635 484,557 431,050 PROGRAM CIT (U of W & Aiport) 0 0 125,000 ICCI Grant_(OACA) 0 0 Ontario Works 200,000 375,000 375,000 OPTIC PROGRAM 0 0 125,000 Program: Subtot 200,000 375,000 625,000 MEDIA AND MARKETING 5301 Promotional 6,710 7,500 5303 Agency Fees 25,000 50,000 5305 PR Fees 5,000 10,000 5307 Advertising Regional 25,000 20,000 5309 Events General 30,000 43,500 5311 Advertising External 46,500 46,500 5315 Photography and Video 5,000 10,000 5317 Marketing - Printing Brochures - WEEDC 25,000 10,000 5318 Marketing - Printing Brochures - Client 5,000 5,000 51 5319 Online/Social/Web 25,000 10,000 5320 Sponsorships 20,000 15,000 5325 Marketing Research 6,000 6,000 5330 Marketing Misc 1,500 0 5335 Marketing Campaigns 20,000 20,000 5347 Trade Shows 10,000 10,000 Media and Marketing 255,710 263,500 200,000 PROGRAM AND INVESTOR SUPPORT Printing - Brochures 0 0 7,500 Printing - MFG Directory 0 0 4,500 Printing - Newsletter 0 0 3,000 Subtot 0 0 15,000 5355 Spec. Events: Tickets 8,000 0 8,000 5359 Spec. Events: Catering/Public Consult 3,500 0 15,000 Spec. Events: Annual General Meeting 6,000 6,000 5,778 5361 Spec. Events: Tradeshows 0 0 10,000 Special Events: Subtot 17,500 6,000 38,778 Supplies - Newsletter 0 0 3,000 Supplies - Trade Shows 0 0 5,000 Investors Support 0 0 8,000 5400 Support 40,000 55,000 70,000 5405 Support - Other 26,286 70,000 0 Support - Subtot 66,286 125,000 70,000 Business Development 5455 Auto Mileage 25,000 25,000 18,000 5457 Hotel 70,000 70,000 50,000 5459 Meals 25,000 25,000 50,000 5461 Resitr - (fees) Seminars/Conferences 15,000 15,000 15,000 5463 Travel (air/rail/bus/taxi) 80,000 80,000 75,000 5465 Other Misc. 15,000 15,000 22,000 Bus. Dev. Subtot 230,000 230,000 230,000 TOTAL PROGRAMS EXPENSE 769,496 999,500 1,186,778 TOTAL EXPENSES 2,673,133 2,811,319 2,940,090 Net Operating Surplus (Loss) 0 33,714 3,043 52 Police Services Police Services 2013 Gross Budget Summary $ % 2010 2011 2012 2012 2013 Budget Budget Actuals Actuals Actuals * Budget Budget Change Change Revenues Grants & Subsidies (2,619,026) (2,743,410) (3,497,151) (3,164,748) (3,330,812) (166,064) (5.2%) Other Miscellaneous Revenue (3,864,896) (1,853,823) (1,556,135) (1,263,613) (1,263,613) 0 0.0% Recovery of Expenditures (827,093) (2,525,149) (2,829,557) (3,652,959) (3,129,959) 523,000 14.3% Transfers From Reserve Accounts (18,700) (48,189) (200,000) 0 0 0 0.0% Transfers From Other Funds (1,509,009) 0 0 0 0 0 0.0% User Fees, Permits & Charges (437,887) (520,151) (579,498) (455,500) (455,500) 0 0.0% Total Revenue (9,276,611) (7,690,722) (8,662,341) (8,536,820) (8,179,884) 356,936 4.2% Expenses Financial Expenses 0 (8,952) 788 0 0 0 0.0% Minor Capital 882,657 813,413 941,040 766,476 766,476 0 0.0% Operating & Maintenance Supplies 2,303,987 2,080,317 2,096,369 1,889,944 1,848,944 (41,000) (2.2%) Other Miscellaneous Expenditures 24,290 39,766 45,897 45,366 (27,842) (73,208) (161.4%) Purchased Services 2,814,026 2,993,609 3,205,111 3,008,392 3,008,392 0 0.0% Salaries & Benefits 65,175,716 66,111,419 67,755,650 68,737,070 68,454,665 (282,405) (0.4%) Transfers for Social Services 44,719 1,374 0 5,000 5,000 0 0.0% Transfers to Reserves & Capital Funds 1,248,189 1,445,000 1,491,960 1,491,960 1,491,960 0 0.0% Utilities, Insurance & Taxes 841,271 858,104 885,285 760,698 800,375 39,677 5.2% Total Expenses 73,334,855 74,334,050 76,422,100 76,704,906 76,347,970 (356,936) (0.5%) Total Net 64,058,244 66,643,328 67,759,759 68,168,086 68,168,086 0 0.0% * 2012 actuals are as of December 31, 2012, however, may not include final accruals and closing entries. Therefore, significant changes can be expected following the completion of the year-end closing process. Final figures will be reported as part of the 2012 year-end variance report. 53 Transit Windsor Transit Windsor 2013 Gross Budget Summary $ % 2010 2011 2012 2012 2013 Budget Budget Actuals Actuals Actuals * Budget Budget Change Change Revenues Other Miscellaneous Revenue (3,774) 0 (50,285) 0 0 0 0.0% Recovery of Expenditures (191,800) (26,473) (50,116) (5,000) (5,000) 0 0.0% Transfers From Other Funds (3,526,578) (3,882,946) (3,882,946) (3,882,946) (3,882,946) 0 0.0% User Fees, Permits & Charges (13,683,503) (13,655,623) (13,393,774) (13,557,501) (12,500,001) 1,057,500 7.8% Total Revenue (17,405,655) (17,565,042) (17,377,121) (17,445,447) (16,387,947) 1,057,500 6.1% Expenses Financial Expenses 274,452 310,115 292,940 293,000 298,000 5,000 1.7% Minor Capital 208,873 179,820 242,338 361,000 160,000 (201,000) (55.7%) Operating & Maintenance Supplies 4,677,557 5,290,640 5,296,775 4,746,197 4,519,833 (226,364) (4.8%) Other Miscellaneous Expenditures 261,604 122,688 96,514 172,997 126,686 (46,311) (26.8%) Purchased Services 907,714 661,415 668,282 781,000 767,000 (14,000) (1.8%) Salaries & Benefits 21,389,143 21,579,190 22,504,293 22,192,141 21,678,042 (514,099) (2.3%) Transfers to Reserves & Capital Funds 0 103,500 436 103,500 0 (103,500) (100.0%) Utilities, Insurance & Taxes 1,080,089 1,081,676 1,176,295 1,205,423 1,248,197 42,774 3.5% Total Expenses 28,799,432 29,329,044 30,277,873 29,855,258 28,797,758 (1,057,500) (3.5%) Total Net 11,393,777 11,764,002 12,900,752 12,409,811 12,409,811 0 0.0% * 2012 actuals are as of December 31, 2012, however, may not include final accruals and closing entries. Therefore, significant changes can be expected following the completion of the year-end closing process. Final figures will be reported as part of the 2012 year-end variance report. 54 2013 2013-0079 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions A - Annualization Budget Issue Detail Transit Windsor Public Tunnel Toll Increase The Board of DWT LLC approved a toll increase for the tunnel. Effective January 1st 2013, Transit Windsor will be charged $8.50 for each southbound trip through the Tunnel which is an increase of $1.00 per trip. The tunnel bus makes 15,000 annual trips through the tunnel, therefore, the annual increase in toll costs will be $15,000. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation Tunnel International Toll 15,000 Total Expenses 15,000 0 0 0 Net Total 15,000 0 0 0 55 In-Camera Issue (This Page Was Left Blank Intentionally) 56 2013 2013-0076 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions B - Legislated Budget Issue Detail Transit Windsor Public OMERS Pension Rate Increase The increase provided is for the estimated OMERS rate increase for Transit Windsor employees for 2013. In 2010, OMERS announced a three-year plan to increase contribution rates. The contribution rate increases set for 2013, are the third increase. The rates for 2013 affect members differently at various earnings levels and normal retirement age groups (65 and 60); however, the increase averages out to be 0.9% for members and employers. Contribution rate changes for the OMERS Plan are effective with the first full pay in 2013 and for normal retirement age 65 members are: on earnings up to CPP earnings limit from 8.3% in 2012 to 9.0% in 2013; and on earnings over CPP earnings limit from 12.8% in 2012 to 14.6% in 2013. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transit Windsor Corporate Services Pensions - Contributory 120,412 Administration Total Expenses 120,412 0 0 0 Net Total 120,412 0 0 0 57 2013 2013-0077 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions B - Legislated Budget Issue Detail Transit Windsor Public Statutory Benefits Rate Increases Transit Windsor is projecting an increase in its statutory fringe benefits due to rate increases. The projected increases are: Canada Pension Plan $7,409 Employment Insurance $2,689 Employer Health Tax $21,706 The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transit Windsor Fringe benefits-transit Corporate Services 31,804 Administration alloc Total Expenses 31,804 0 0 0 Net Total 31,804 0 0 0 58 2013 2013-0189 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions B - Legislated Budget Issue Detail Transit Windsor Public Pension Solvency Deficit In preparation for year end, Mercer Canada was requested to prepare an estimated valuation of the Transit Windsor Pension Plan. The calculations revealed that the going concern payments that must be made in cash could increase from the current amount of $422,564 to between $450,000 and $662,000. Accordingly, Transit Windsor is requesting an additional provision of $100,000. Transit Windsor plans to continue to fund the 2012 solvency special payments using a Letter of Credit and also fund the 2013 payments. The Letter of Credit for 2012 should be renewed on December 31, 2012 for a face amount equal to the 2011 solvency special payments of $1,754,028 which will need to be renewed. Further, once the December 31, 2012 valuation is completed in 2013, the Letter of Credit will have to be increased to reflect the actual 2013 required solvency special payments and the total value of the Letter of Credit is estimated to be around $2,700,000. Based on an estimated fund balance of $25,000,000, a Letter of Credit can be issued to the maximum amount of $3,750,000. Based on the current projections by the actuaries, it is anticipated that the Letter of Credit will reach its maximum permitted face value during fiscal year 2014. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transit Windsor Corporate Services Pensions - Contributory 100,000 Administration Total Expenses 100,000 0 0 0 Net Total 100,000 0 0 0 59 2013 2013-0072 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions C - Contractual Budget Issue Detail Transit Windsor Public Departmental Negotiated Salary & Wage Adjustment Departmental salary and wage overtime accounts adjustment for all salaried, hourly and temporary employees as per the approved complement. Regular salary and wage budgets are to provide coverage for basic service and have been calculated and entered at the recently negotiated rates into the Team Budget Salary Budget module. Overtime budgets are required to provide additional supervision for special events throughout the year. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation City Service Overtime - Salary 775 Transit Windsor Transportation City Service Overtime - Wages 13,769 Total Expenses 14,544 0 0 0 Net Total 14,544 0 0 0 60 2013 2013-0149 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions C - Contractual Budget Issue Detail Transit Windsor Public Contractual Fringe Benefits Rate Increases Transit Windsor is projecting an increase in Green Shield and Great West Life renewal rates of 6.2% or $196,743.40 based on revised correspondence to Transit Windsor dated December 19, 2012 from The Holland Benefits Group. The renewal package for Green Shield benefits and Great West Life is a combination of many factors taking into account the history/evaluation of the benefit plan; the projection of costs (determination of rates); and the rate/cost negotiation by the broker and all of the components that fall within each of these areas. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transit Windsor Fringe benefits-transit Corporate Services 196,070 Administration alloc Total Expenses 196,070 0 0 0 Net Total 196,070 0 0 0 61 2013 2013-0078 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions F - Revenue Reduction Budget Issue Detail Transit Windsor Public Reduction in Revenue Due to Loss of Casino Contract The amount noted is for the projected revenue loss as a result of the loss of the shuttle contract. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation Casino Shuttle Service Base - Wages (973,440) Transit Windsor Transportation Casino Shuttle Service Canada Pension Plan (39,000) Transit Windsor Transportation Casino Shuttle Service Clothing - Uniforms (14,000) Transit Windsor Corporate Radio Transportation Casino Shuttle Service (12,000) Systems Transit Windsor Transportation Casino Shuttle Service Depreciation (103,500) Transit Windsor Transportation Casino Shuttle Service Employer Health Tax (20,000) Transit Windsor Transportation Casino Shuttle Service Health Coverage (95,000) Transit Windsor Transportation Casino Shuttle Service Interest Expense (10,000) Transit Windsor Transportation Casino Shuttle Service Minor Apparatus & Tools (1,000) Transit Windsor Transportation Casino Shuttle Service Motor Fuel & Lubricants (196,364) Transit Windsor Transportation Casino Shuttle Service Overtime - Wages (56,000) Transit Windsor Transportation Casino Shuttle Service Pensions - Contributory (52,000) Transit Windsor Unemployment Transportation Casino Shuttle Service (18,000) Insurance Transit Windsor Transportation Casino Shuttle Service Vehicle Licenses (2,000) Transit Windsor Transportation Casino Shuttle Service Vehicle Maint. Materials (50,000) Total Expenses (1,642,304) 0 0 0 Transit Windsor Transportation Casino Shuttle Service Transit Revenue 1,772,500 Total Revenues 1,772,500 0 0 0 Net Total 130,196 0 0 0 Department Division Dept ID Position Title Employee Class Profile Name FTE Transit Windsor Transportation Casino Shuttle Service Casino Work Force Regular Full-Time TW-CAS (26.0) (26.0) 62 2013 2013-0080 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions G - Line Item Increase Budget Issue Detail Transit Windsor Public Increase In Security at Windsor International Transit Terminal Customer Service Clerks and Supervisors are on staff at Windsor International Transit Terminal (WITT) between 7:00 a.m. and 9:00 p.m.. Currently the building is open at 5:30 a.m. as this is the time that transit service starts. Since mid 2012, loitering has increased and Transit Windsor Administration began to experience complaints from customers. Therefore, Facilities Services has been providing City security personnel on site between 5:30 a.m. and 7:00 a.m.. This took place midway through the year and budget dollars are being requested in 2013 to cover these incremental costs on a go forward basis. The alternative is to reduce the hours in which the building is accessible to the public to when staff is on site which would be a reduction in service. The Transit Windsor Board of Directors approved this issue; they did not support a reduction in service. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transit Windsor Planning & Revenue Facility Operations - 20,000 Administration Support Internal Total Expenses 20,000 0 0 0 Net Total 20,000 0 0 0 63 2013 2013-0082 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions G - Line Item Increase Budget Issue Detail Transit Windsor Public Increase in Driver Training for Enhanced Customer Service Customer complaints are on the rise, not only in Windsor, but across the country. Verbal and physical abuse of Drivers is increasing. The increase provided is for Driver training for customer service, conflict resolution and health and safety defensive driving. In order to train Drivers, Transit Windsor must replace the Driver so that they are always providing advertised service. Transit Windsor is proposing to provide eight hours of training for each Driver on a three year rotation using an in-house trainer. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation City Service Training Courses 20,000 Total Expenses 20,000 0 0 0 Net Total 20,000 0 0 0 64 2013 2013-0190 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions I - Revenue Increase Budget Issue Detail Transit Windsor Public Additional Ridership Volume Revenue Increase In the process of monitoring 2012 budget versus actual variances, it was noted that 2012 actual revenue for transit services was slightly better than budgeted. Based on Transit Windsor's projections to year end for 2012, it is being recommended that revenue be increased by $100,000. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation City Service Transit Revenue (100,000) Total Revenues (100,000) 0 0 0 Net Total (100,000) 0 0 0 65 2013 2013-0196 Stage 4: Administrative Accepted 2 - Budget Reduction (Status Quo) Agencies, Boards & Commissions H - Line Item Reduction Budget Issue Detail Transit Windsor Public Reduction in Facility Maintenance Costs For the past few years, Transit Windsor has deferred facility maintenance costs and other initiatives to offset other variances in the operating budget. Last year, this had a negative impact on the hoist maintenance and the zip doors, which had to be replaced for health and safety reasons. This reduction is being proposed to transfer this line item to capital budget. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Bldg. Maintenance Transit Maintenance Facility Maintenance (200,000) Material Total Expenses (200,000) 0 0 0 Net Total (200,000) 0 0 0 66 2013 2013-0198 Stage 4: Administrative Accepted 2 - Budget Reduction (Status Quo) Agencies, Boards & Commissions H - Line Item Reduction Budget Issue Detail Transit Windsor Public Transit Windsor - Service Reductions - Revise Tunnel Schedule The tunnel schedule revision is to reduce the frequency of the tunnel bus during peak hours. Currently, Transit Windsor increases the service from every 30 minutes to every 20 minutes for two hours in the morning and three hours in the afternoon on weekdays by adding a bus. While the theory is sound, in reality there are delays due to border congestion and often times Transit has two buses with fewer people on each bus that is delayed in traffic and Transit has concluded this is not the most efficient use of scarce resources. This proposal would result in a reduction of five trips per week day or 1,300 annually, resulting in a net annual savings of approximately $85,000 after consideration of fare and gas tax loss and a reduction in tolls of approximately $20,000. The ridership is currently being evaluated for the peak service times to ensure cancelling one bus will continue to meet the needs of the riders. If this issue is accepted, Budget Stabilization Funding would be required for three months at a cost of $21,250. The Transit Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation Tunnel Administrative Services (85,000) Total Expenses (85,000) 0 0 0 Net Total (85,000) 0 0 0 67 2013 2013-0199 Stage 4: Administrative Accepted 2 - Budget Reduction (Status Quo) Agencies, Boards & Commissions H - Line Item Reduction Budget Issue Detail Transit Windsor Public Transit Windsor - Service Reductions - Elimination of Transway 1C Express The Transway 1C Express, which provides three express trips in the morning from Forest Glade to downtown, is Transits lowest performing route and is operating at a revenue to cost ratio below service standards. For the time period from October 12 - 22, 2012, the Transway 1C Express ran at a revenue to cost ratio of 20.2 % which is well below the acceptable ratio for even a feeder route. Transit's service standards direct that, if a route falls below acceptable standards for nine consecutive months and attempts to improve the route have failed, the route should be cancelled. Transit anticipates that some of the 200 passengers every week will find alternate means of transportation due to the additional time required to get downtown. Cancellation of this Express will result in savings of approximately $35,000 after consideration of fare and gas tax loss. If this issue is accepted, Budget Stabilization Funding would be required for three months at a cost of $8,750. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation City Service Administrative Services (35,000) Total Expenses (35,000) 0 0 0 Net Total (35,000) 0 0 0 68 2013 2013-0197 Stage 4: Administrative Accepted 2 - Budget Reduction (Status Quo) Agencies, Boards & Commissions I - Revenue Increase Budget Issue Detail Transit Windsor Public Implementation of New Fare Schedule Transit Windsor fares would be adjusted effective January 1, 2013. A separate report was prepared for Council - LiveLink Report Number 16279. The Transit Windsor Board of Directors approved this issue. During the 2013 Operating Budget Administrative Reviews, Transit Windsor Administration was requested to prepare the calculations for a fare increase effective April 1, 2013 for cash and ticket sales and May 1, 2013 for passes (additional time is required for the pass sales as sales begin mid month). Based on Transit Windsor's Administrations' calculations, the increase in transit revenue under this scenario would be projected to be $470,000. Therefore, if the fare increase was effective April1, 2013 for cash and ticket sales and May 1, 2013 for passes, Budget Stabalization Reserve funding of $145,000 would be required. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation City Service Transit Revenue (615,000) Total Revenues (615,000) 0 0 0 Net Total (615,000) 0 0 0 69 In-Camera Issue (This Page Was Left Blank Intentionally) 70 In-Camera Issue (This Page Was Left Blank Intentionally) 71 In-Camera Issue (This Page Was Left Blank Intentionally) 72 2013 2013-0081 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions G - Line Item Increase Budget Issue Detail Transit Windsor Public [NOT ACCEPTED] Fleet Repair Costs Repair costs have been consistently over budget for the last few years. This is is largely attributable to the ongoing maintenance required for the aging fleet (there are currently 46 buses that are over 12 years old; of those, 26 are over the age of 20 years) and due to the increased costs of replacement parts related to bus technology such as air conditioning ramps, etc. Recent MTO audits have also resulted in increased maintenance requirements to the fleet, thereby impacting the variance. A historical review of the Vehicle Maintenance Material account has been included for this issue. In addition, a separate report prepared for the Transit Windsor Board of Directors (dated July 4, 2012) has been attached for this issue. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transit Maintenance Fleet Maintenance Vehicle Maint. Materials 400,000 Total Expenses 400,000 0 0 0 Net Total 400,000 0 0 0 73 2013 2013-0086 Stage 4: Administrative Accepted 4 - Budget Increase (Enhancement) Agencies, Boards & Commissions M - Service Enhancement Budget Issue Detail Transit Windsor Public [NOT ACCEPTED] Improvements to Lauzon 10 Route Improvements to the Lauzon 10 Route which would include providing service directly to the Windsor Family Credit Union Centre (WFCU), Twin Oaks Industrial Park, Windsor Airport and the new correctional facility are being considered. If these changes are approved, additional running time is required which results in the increased costs. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transportation City Service Administrative Services 33,605 Transit Windsor Transportation City Service Base - Wages 54,246 Transit Windsor Fringe benefits-transit Transportation City Service 16,149 alloc Transit Windsor Transportation City Service Minor Apparatus & Tools 15,000 Transit Windsor Transportation City Service Motor Fuel & Lubricants 20,000 Total Expenses 139,000 0 0 0 Transit Windsor Transportation City Service Transit Revenue (21,000) Total Revenues (21,000) 0 0 0 Net Total 118,000 0 0 0 74 2013 2013-0163 Stage 4: Administrative Accepted 4 - Budget Increase (Enhancement) Agencies, Boards & Commissions M - Service Enhancement Budget Issue Detail Transit Windsor Public [NOT ACCEPTED] Provide The Same Schedule All Year A frequent complaint received at Transit Windsor is the 20% reduction of service during the ten weeks in the summer. This reduction was done in the 1990's as a cost savings initiative and was based on the premise that students are not attending school in the summer. What this fails to acknowledge is the passengers using public transit to get to work. Their schedule has not changed but often times they are inconvenienced by the reduced schedule, as it does not meed their needs. Also, because the service is cut back so dramatically, there are often overcrowded buses and passengers have to be left behind at a stop waiting for the next bus which significantly increases their travel time. As a result, customers tend to find alternative means of transportation during the summer and Transit Windsor permanently loses a certain portion of these riders once they make the alternate arrangements. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transit Maintenance Fleet Maintenance Base - Wages 63,880 Transit Windsor Fringe benefits-transit Transit Maintenance Fleet Maintenance 16,500 alloc Transit Windsor Transit Maintenance Fleet Maintenance Minor Apparatus & Tools 25,000 Transit Windsor Transit Maintenance Fleet Maintenance Motor Fuel & Lubricants 45,000 Transit Windsor Transportation City Service Base - Salary 27,721 Transit Windsor Transportation City Service Base - Wages 166,929 Transit Windsor Fringe benefits-transit Transportation City Service 54,970 alloc Total Expenses 400,000 0 0 0 Transit Windsor Transportation City Service Transit Revenue (80,000) Total Revenues (80,000) 0 0 0 Net Total 320,000 0 0 0 Department Division Dept ID Position Title Employee Class Profile Name FTE Transit Windsor Transit Maintenance Fleet Maintenance Mechanic Regular Full-Time TW-HRLY 1.0 Transit Windsor Transportation City Service Operations Supervisor Regular Part-Time TW-NU2 0.5 Transit Windsor Transportation City Service Operator Regular Full-Time TW-HRLY 3.0 4.5 75 2013 2013-0164 Stage 4: Administrative Accepted 4 - Budget Increase (Enhancement) Agencies, Boards & Commissions M - Service Enhancement Budget Issue Detail Transit Windsor Public [NOT ACCEPTED] Improvements to Service - On Time Performance The costs identified are for improvements to the 1C and 2 routes. In 2012, it was noted that many of the routes were having difficulty maintaining their schedules trip times. The combination of increased ridership, additional time required for persons with disabilities, an increased number of strollers and riders utilizing the bike racks all added to the strain of adhering to the public schedule; with morning and peak afternoon shifts having the greatest number of late buses. For some time now, the Crosstown 2 and Transway 1C routes have been identified as routes requiring improvements in their running time due to these challenges. Currently, the Crosstown 2 and Transway 1C run every fifteen minutes from the start of service until approximately 7:00 p.m., and then every thirty minutes until the end of service. The Transit Master Plan calls for improvements to the main transit lines that would see main lines run every fifteen minutes or better. In addition, in 2014 the University of Windsor downtown campuses are scheduled to open resulting in additional ridership from the University of Windsor to the downtown core on the Transway 1C and Crosstown 2. This will pose additional running time issues and overloaded buses. Transit Windsor adminstration has begun talks with the University of Windsor regarding solutions to the student's travel to the downtown. The additional funding request in 2013 is to provide improved service during peak hours when Transit Windsor is experiencing heavy ridership and late buses. For further information, a separate report prepared for the Transit Windsor Board of Directors (dated July 3, 2012) has been attached for this issue. OMBI Performance Measures: Transit Windsor's In-Service Hours per Capita of 1.18 is low compared to the median of 1.40. This results in not providing a level of service that is attractive and direct enough to attract additional riders. The improvements to Transit Windsor's main lines (the Transway 1C and Crosstown 2 routes) is a good first step to address the low In-Service Hours per Capita and increase the Passenger Trips per In-Service Vehicle Hour from 25.76 to be closer to the median of 30.18. This in turn should also help increase the number of Trips per Capita which at 30.3 falls short of the median of 39.4 Trips per Capita. Transit Windsor's Operating Costs per In-Service Vehicle Hours of $117.51 is within the median of $116.10 which demonstrates that the service that Transit Windsor does provide, is done so in a cost effective manner. This is also confirmed by the Total Operating Costs per In-Service Vehicle Hour of $139.65 being within the median of $138.31. The proposed fare increase is intended to maintain the Revenue/Cost Ratio at the median of 45%. Increasing service to attract new riders would bring the Operating Costs for Conventional Transit per Regular Service Passenger Trip of 4.90 down to be more in line with the median cost of 3.62. The Transit Windsor Board of Directors approved this issue. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Transit Windsor Transit Maintenance Fleet Maintenance Base - Wages 111,286 Transit Windsor Fringe benefits-transit Transit Maintenance Fleet Maintenance 30,040 alloc Transit Windsor Transit Maintenance Fleet Maintenance Minor Apparatus & Tools 65,000 Transit Windsor Transit Maintenance Fleet Maintenance Motor Fuel & Lubricants 148,095 Transit Windsor Transportation City Service Administrative Services 125,000 Transit Windsor Transportation City Service Base - Salary 55,435 Transit Windsor Transportation City Service Base - Wages 445,144 Transit Windsor Fringe benefits-transit Transportation City Service 130,000 alloc Total Expenses 1,110,000 0 0 0 Transit Windsor Transportation City Service Transit Revenue (278,000) Total Revenues (278,000) 0 0 0 Net Total 832,000 0 0 0 76 Department Division Dept ID Position Title Employee Class Profile Name FTE Transit Windsor Transit Maintenance Fleet Maintenance Mechanic Regular Full-Time TW-HRLY 2.0 Transit Windsor Transportation City Service Operations Supervisor Regular Full-Time TW-NU2 1.0 Transit Windsor Transportation City Service Operator Regular Full-Time TW-HRLY 8.0 11.0 77 Windsor Public Library 78 79 80 81 2013 2013-0234 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions B - Legislated Budget Issue Detail Windsor Public Library Public Pay Equity and OMERS Pension Plan Increases OMERS increases for 2013 $34,000 The increase in the WPL OMERS pension plan is based on the legislated increases of 0.7% under the YMPE and 1.8% for wages earned over the YMPE. GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Windsor Public Library Culture - Recreation Library Library Services Default 34,000 Grant Total Expenses 34,000 0 0 0 Net Total 34,000 0 0 0 82 In-Camera Issue (This Page Was Left Blank Intentionally) 83 2013 2013-0232 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions C - Contractual Budget Issue Detail Windsor Public Library Public Contractual Obligations Increase in Greenshield Contract August 1, 2012 $ 6,500 Insurance $ 5,000 Building & Property Contracts - City of Windsor $ 57,000 GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Windsor Public Library Culture - Recreation Library Library Services Default 68,500 Grant Total Expenses 68,500 0 0 0 Net Total 68,500 0 0 0 84 In-Camera Issue (This Page Was Left Blank Intentionally) 85 2013 2013-0233 Stage 4: Administrative Accepted 1 - Budget Increase (Pressure) Agencies, Boards & Commissions E - Inflationary Budget Issue Detail Windsor Public Library Public Increase in cost of Utilities all 10 branches Estimated increase in Utilities for 2013 $25,650 GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Windsor Public Library Culture - Recreation Library Library Services Default 25,650 Grant Total Expenses 25,650 0 0 0 Net Total 25,650 0 0 0 86 2013 2013-0235 Stage 4: Administrative Accepted 2 - Budget Reduction (Status Quo) Agencies, Boards & Commissions H - Line Item Reduction Budget Issue Detail Windsor Public Library Public Specific Expense Line Reductions Conference & Education $2,000 Communications & Development $4,000 Fees Offset Expenses $2,000 U.S Exchange $ 500 Miscellaneous Expenses $ 500 WPL Board Expenses $4,000 GLCategory / Building Permit Off Street Parking Sewer Surcharge Department Division Dept ID GLAccount Municipal Levy Reserves Reserves Reserves Windsor Public Library Culture - Recreation Library Library Services Default (13,000) Grant Total Expenses (13,000) 0 0 0 Net Total (13,000) 0 0 0 87 In-Camera Issue (This Page Was Left Blank Intentionally) 88 In-Camera Issue (This Page Was Left Blank Intentionally) 89