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Regular City Council Meeting Agenda Regular City Council Meeting Agenda June 22, 2020 - 7:30 p.m. City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware This meeting will be held electronically. Public participation information is as follows: Dial: 1-408-418-9388 Link: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=e7caa713ef374763a2918a 527bf992d2d Event number: 129 022 1430 Event password: DOVER (if needed) Invocation by Mayor Robin R. Christiansen Pledge of Allegiance Led by Councilman Neil Adoption of Agenda * Consent Agenda Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item. * 1. Adoption of Minutes - Regular Council Meeting of June 8, 2020 * 2. Board of Assessment Appeals Exemption Report - May 26, 2020 A. Mount Zion AME Church (Board Recommendation: Approval to remain exempt) (1) 108 North Queen Street (2) 106 North Queen Street (3) 106 North New Street (4) 104 North Queen Street (5) 102 North New Street (6) 118 North New Street (7) 118 North New Street (Side) (8) 35 North Queen Street (9) 37 North Queen Street B. Delaware State University Foundation - 205 South State Street (Board recommendation: Approval for request for exemption) C. New Harvest Baptist Church - 1462 North Little Creek Road (Board recommendation: Approval for request for exemption to be retroactive to 2019) Council Agenda - June 22, 2020 Page 2 * 2. Board of Assessment Appeals Exemption Report - May 26, 2020 (Continued) D. Capitol Baptist Church - 406 Kesselring Avenue (Board recommendation: Approval for request for exemption to be retroactive to 2019) E. Downtown Dover Partnership Corporation - 39 South West Street (Board recommendation: Approval for request for exemption for the land only) 3. Council Committee of the Whole Report - June 9, 2020 * A. Parks, Recreation, and Community Enhancement Committee (1) Presentation by Delaware Union - Youth Soccer Program and Potential Grant (Committee recommendation: Refer to staff for further development) (2) Evaluation of Requests for Proposals - Architectural and Engineering Services for Five Recreation Projects with Costs (RFP #20-0024CM) (Committee recommendation: 1. Authorize the City Manager to negotiate and sign an agreement with Whitman, Requardt & Associates, LLP of Wilmington DE/Baltimore, MD, to provide architectural and engineering services to the City of Dover for five recreation facilities; and 2. If the Committee/Council prefers the option for a design with a modular building, they can choose the Optional proposal for $20,000 deduction.) * B. Utility Committee (1) Annual Engineering Consultant's Report on the Operation and Maintenance of the Electric System - Fiscal Year 2019 (Committee recommendation: Acceptance of the report) C. Legislative, Finance, and Administration Committee (1) Downtown Dover Partnership Parking Solutions (Committee recommendation: to approve continuation of the Memorandum of Understanding (MOU) discussion and be brought back to Council) * (2) FY 2020 Coronavirus Emergency Supplemental Funding Program (CESF) – Joint Grant Submittal with Kent County (Committee recommendation: Approval of the grant project as requested) (3) City Manager Search A. Consultant/Head Hunter or In-house B. Review of Job Description - Determine Required or Preferred Qualifications C. Scoring Rubric D. Process For Offer/Acceptance and Presentation of Recommended Candidate to Council for Confirmation E. Travel Expenses for In-person Interviews F. Selection of Interview Committee (Committee recommendation: Request Mrs. Kim Hawkins, Director of Human Resources, to proceed with contacting the head hunters and search firms to get the information to bring back to City Council) * (4) Review of the COVID19 Operating Procedures * 4. Special Election to Fill Vacancy - Robbins Hose Company - Term to Expire December 31, 2020 - Fourth Assistant Fire Chief - Sean P.M. Christiansen 5. First (1st) District Council Vacancy - Term to Expire May 10, 2021 Council Agenda - June 22, 2020 Page 3 * 6. 2020/21 Annual Committee Appointments (Deferred during the Annual Meeting of May 11, 2020) A. Council Committee of the Whole Subcommittees - Recommended by the Council President and Committee Chairs (Deferred during the Annual Meeting of May 11, 2020) (1) Utility Committee (a) Scott W. Cole, Chair (b) Andrea B. Maucher (Appointed by Council President) B. Economic Development Committee - Recommended by City Council (1) Mayor Robin R. Christiansen, Chair (ex-officio, nonvoting member) (2) David L. Anderson (Councilmember) (3) Roy Sudler, Jr. (Councilmember) (4) Kim I. Adams (Minority Voting Member) (5) Clayton E. Hammond II (Minority Voting Member) (6) City Manager, Donna Mitchell (7) City Planner, David S. Hugg III (8) Diane Laird, Designee of the Downtown Dover Partnership * 7. Appointment Recommended by Mayor Christiansen - Ethics Commission - Erika D. Crawford (to fill the expired term of Thomas C. Jackson - term to expire July 31, 2023) 8. Final Reading - Proposed Ordinances The First Reading of the Proposed Ordinances was accomplished during the Council Meeting of June 8, 2020. The ordinances are available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government." A. #2020-08 - Rolled Back Tax B. #2020-09 - 2020/2021 City of Dover Budget Ordinances 9. Proposed Resolution No. 2020-10/Presentation - Tanner Wm. Polce 10. City Manager’s Announcements 11. Council Members’ Announcements 12. Adjournment /tm S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Agendas\2020\06-22-2020 Council Agenda New 2.wpd Executive Session Pursuant to: 29 Del. C. §10004(b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property; 29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; Council Agenda - June 22, 2020 Page 4 Executive Session Pursuant to: 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents; 29 Del. C. §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING. REGULAR CITY COUNCIL MEETING The Regular City Council Meeting was held by video conference on June 8, at 7:30 p.m. with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler (arrived at 7:47 p.m.), Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor (arrived at 7:47 p.m.), and Mr. Lindell. Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Mr. Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present. The invocation was given by Mayor Christiansen, followed by the Pledge of Allegiance. ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Anderson and unanimously carried. Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Slavin and carried by a unanimous roll call vote (Sudler and Taylor absent). ADOPTION OF MINUTES - SPECIAL CITY COUNCIL MEETING OF MAY 4, 2020 The Minutes of the Special City Council Meeting of May 4, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen. ADOPTION OF MINUTES - ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 The Minutes of the Annual City Council Meeting of May 11, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen. PROCLAMATION - NATIONAL SERVICE RECOGNITION DAY The City Clerk read the following Proclamation into the record: WHEREAS, service to others is a hallmark of the American character and central to how we meet our challenges. The nation's elected leaders are increasingly turning to national service and volunteerism as a cost-effective strategy to meet city needs; and WHEREAS, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the 21st century and supporting veterans and military families to preserving the environment and helping communities recover from natural disasters; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills and leadership abilities for those who serve. National service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 2 WHEREAS, AmeriCorps members and
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