Regular City Council Meeting Agenda

June 22, 2020 - 7:30 p.m.

City Hall Council Chambers, 15 Loockerman Plaza, Dover, Delaware

This meeting will be held electronically. Public participation information is as follows:

Dial: 1-408-418-9388 Link: https://cityofdoverde.webex.com/cityofdoverde/onstage/g.php?MTID=e7caa713ef374763a2918a 527bf992d2d Event number: 129 022 1430 Event password: DOVER (if needed)

Invocation by Mayor Robin R. Christiansen

Pledge of Allegiance Led by Councilman Neil

Adoption of Agenda

* Consent Agenda Those items on the Council Agenda which are considered routine and non-controversial shall be marked with an asterisk (*) and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item.

* 1. Adoption of Minutes - Regular Council Meeting of June 8, 2020

* 2. Board of Assessment Appeals Exemption Report - May 26, 2020 A. Mount Zion AME Church (Board Recommendation: Approval to remain exempt) (1) 108 North Queen Street (2) 106 North Queen Street (3) 106 North New Street (4) 104 North Queen Street (5) 102 North New Street (6) 118 North New Street (7) 118 North New Street (Side) (8) 35 North Queen Street (9) 37 North Queen Street B. Delaware State University Foundation - 205 South State Street (Board recommendation: Approval for request for exemption) C. New Harvest Baptist Church - 1462 North Little Creek Road (Board recommendation: Approval for request for exemption to be retroactive to 2019) Council Agenda - June 22, 2020 Page 2

* 2. Board of Assessment Appeals Exemption Report - May 26, 2020 (Continued) D. Capitol Baptist Church - 406 Kesselring Avenue (Board recommendation: Approval for request for exemption to be retroactive to 2019) E. Downtown Dover Partnership Corporation - 39 South West Street (Board recommendation: Approval for request for exemption for the land only)

3. Council Committee of the Whole Report - June 9, 2020 * A. Parks, Recreation, and Community Enhancement Committee (1) Presentation by Delaware Union - Youth Soccer Program and Potential Grant (Committee recommendation: Refer to staff for further development) (2) Evaluation of Requests for Proposals - Architectural and Engineering Services for Five Recreation Projects with Costs (RFP #20-0024CM) (Committee recommendation: 1. Authorize the City Manager to negotiate and sign an agreement with Whitman, Requardt & Associates, LLP of Wilmington DE/Baltimore, MD, to provide architectural and engineering services to the City of Dover for five recreation facilities; and 2. If the Committee/Council prefers the option for a design with a modular building, they can choose the Optional proposal for $20,000 deduction.) * B. Utility Committee (1) Annual Engineering Consultant's Report on the Operation and Maintenance of the Electric System - Fiscal Year 2019 (Committee recommendation: Acceptance of the report) C. Legislative, Finance, and Administration Committee (1) Downtown Dover Partnership Parking Solutions (Committee recommendation: to approve continuation of the Memorandum of Understanding (MOU) discussion and be brought back to Council) * (2) FY 2020 Coronavirus Emergency Supplemental Funding Program (CESF) – Joint Grant Submittal with Kent County (Committee recommendation: Approval of the grant project as requested) (3) City Manager Search A. Consultant/Head Hunter or In-house B. Review of Job Description - Determine Required or Preferred Qualifications C. Scoring Rubric D. Process For Offer/Acceptance and Presentation of Recommended Candidate to Council for Confirmation E. Travel Expenses for In-person Interviews F. Selection of Interview Committee (Committee recommendation: Request Mrs. Kim Hawkins, Director of Human Resources, to proceed with contacting the head hunters and search firms to get the information to bring back to City Council) * (4) Review of the COVID19 Operating Procedures

* 4. Special Election to Fill Vacancy - Robbins Hose Company - Term to Expire December 31, 2020 - Fourth Assistant Fire Chief - Sean P.M. Christiansen

5. First (1st) District Council Vacancy - Term to Expire May 10, 2021 Council Agenda - June 22, 2020 Page 3

* 6. 2020/21 Annual Committee Appointments (Deferred during the Annual Meeting of May 11, 2020) A. Council Committee of the Whole Subcommittees - Recommended by the Council President and Committee Chairs (Deferred during the Annual Meeting of May 11, 2020) (1) Utility Committee (a) Scott W. Cole, Chair (b) Andrea B. Maucher (Appointed by Council President) B. Economic Development Committee - Recommended by City Council (1) Mayor Robin R. Christiansen, Chair (ex-officio, nonvoting member) (2) David L. Anderson (Councilmember) (3) Roy Sudler, Jr. (Councilmember) (4) Kim I. Adams (Minority Voting Member) (5) Clayton E. Hammond II (Minority Voting Member) (6) City Manager, Donna Mitchell (7) City Planner, David S. Hugg III (8) Diane Laird, Designee of the Downtown Dover Partnership

* 7. Appointment Recommended by Mayor Christiansen - Ethics Commission - Erika D. Crawford (to fill the expired term of Thomas C. Jackson - term to expire July 31, 2023)

8. Final Reading - Proposed Ordinances The First Reading of the Proposed Ordinances was accomplished during the Council Meeting of June 8, 2020. The ordinances are available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government."

A. #2020-08 - Rolled Back Tax B. #2020-09 - 2020/2021 City of Dover Budget Ordinances

9. Proposed Resolution No. 2020-10/Presentation - Tanner Wm. Polce

10. City Manager’s Announcements

11. Council Members’ Announcements

12. Adjournment

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Executive Session Pursuant to: 29 Del. C. §10004(b)(2) - Preliminary discussions on site acquisitions for any publicly funded capital improvements, or sales or leases of real property;

29 Del. C. §10004(b)(4) - Strategy sessions, including those involving legal advice or opinion from an attorney-at-law, with respect to collective bargaining or pending or potential litigation, but only when an open meeting would have an adverse effect on the bargaining or litigation position of the public body; Council Agenda - June 22, 2020 Page 4

Executive Session Pursuant to: 29 Del. C. §10004(b)(6) - Discussion of the content of documents, excluded from the definition of "public record" in §10002 of this title where such discussion may disclose the contents of such documents;

29 Del. C. §10004(b)(9) - Personnel matters in which the names, competency and abilities of individual employees are discussed, unless the employee requests that such a meeting be open

THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING. REGULAR CITY COUNCIL MEETING

The Regular City Council Meeting was held by video conference on June 8, at 7:30 p.m. with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler (arrived at 7:47 p.m.), Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor (arrived at 7:47 p.m.), and Mr. Lindell.

Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mrs. Mitchell, Mr. Hugg, Mr. Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present.

The invocation was given by Mayor Christiansen, followed by the Pledge of Allegiance.

ADOPTION OF AGENDA Mr. Neil moved for adoption of the agenda, seconded by Mr. Anderson and unanimously carried.

Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Slavin and carried by a unanimous roll call vote (Sudler and Taylor absent).

ADOPTION OF MINUTES - SPECIAL CITY COUNCIL MEETING OF MAY 4, 2020 The Minutes of the Special City Council Meeting of May 4, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen.

ADOPTION OF MINUTES - ANNUAL CITY COUNCIL MEETING OF MAY 11, 2020 The Minutes of the Annual City Council Meeting of May 11, 2020 were unanimously approved by motion of Mr. Neil, seconded by Mr. Slavin and bore the written approval of Mayor Christiansen.

PROCLAMATION - NATIONAL SERVICE RECOGNITION DAY The City Clerk read the following Proclamation into the record:

WHEREAS, service to others is a hallmark of the American character and central to how we meet our challenges. The nation's elected leaders are increasingly turning to national service and volunteerism as a cost-effective strategy to meet city needs; and

WHEREAS, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the 21st century and supporting veterans and military families to preserving the environment and helping communities recover from natural disasters; and

WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills and leadership abilities for those who serve. National service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 2

WHEREAS, AmeriCorps members and Senior Corps volunteers demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors.

WHEREAS, the corporation of National and Community Service shares a priority with local leaders nationwide to engage citizens, improve lives and strengthen communities.

NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim April 7, 2020, as National Service Recognition Day in the City of Dover, Delaware, and encourage residents to recognize the positive impact of national service in our city, to thank those who serve, and to find ways to give back to their communities.

On behalf of the Mayor and Council, Mayor Christiansen presented the proclamation to Ms. Nancy Greene, AmeriCorp supporter.

ANNEXATION/REZONING OF PROPERTY LOCATED AT 1448 NORTH LITTLE CREEK ROAD Mr. David Hugg III, Director of Planning and Community Development, reviewed the Petition to Annex and Rezone property. The Planning Commission recommended the annexation of the property with the zoning designation of R-8 (One-Family Residence), as submitted.

Public Hearing - Zoning Classification Members considered a request for rezoning of property proposed for annexation located at 1448 North Little Creek Road, consisting of 0.22+/- acres, owned by Holly L. Mayer. This property is currently zoned RMH - Residential Manufactured Home (Kent County zoning classification) and the proposed zoning is R-8 - One Family Residence (City of Dover zoning classification). (Tax Parcel: ED-00-077.00-01-02.00-000; Planning Reference: AX-20-01; Council District 2)

A public hearing was duly advertised for this time and place to consider the rezoning of property located at 1448 North Little Creek Road, consisting of 0.22+/- acres, owned by Holly L. Mayer.

Council President Hare declared the public hearing open. There being no one present wishing to speak, Council President Hare declared the public hearing closed.

Adoption of Annexation Resolution No. 2020-05 Members considered Annexation Resolution No. 2020-05 for property located at 1448 North Little Creek Road, owned by Holly L. Mayer.

By motion of Mr. Cole, seconded by Mr. Neil, Council, by a unanimous roll call vote (Sudler and Taylor absent), adopted Resolution No. 2020-05, as follows:

A RESOLUTION APPROVING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE CITY OF DOVER. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 3

WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City in accordance with Title 22, Chapter 1, Section 101 of the Delaware Code (22 Del.C.§ 101); and

WHEREAS, the Mayor and Council deem it to be in the best interest of the City of Dover to include an area contiguous to the present City limits, and hereinafter more particularly described, within the limits of the City of Dover; and

WHEREAS, the Charter of the City of Dover provides that if an annexation is petitioned by all owners of all property considered for annexation, no election shall be required. For an annexation petition not requiring an election, such petition shall be processed in accordance with procedures established for amendments to the zoning map, specified in Dover Code, Appendix B - Zoning. All annexation petitions shall be processed concurrently with the rezoning of the property considered for annexation and shall be subject to public hearing before City Council. Public notice shall be completed in accordance with the provisions of the Dover Code relating to amendment of the zoning map.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:

1. That the following described area, situated in East Dover Hundred, Kent County, State of Delaware, along with all adjacent paths, sidewalks, roadways, and rights-of-way in their entirety, shall be annexed to and included within the limits of the City of Dover:

Parcel 1 ALL that certain lot, piece or parcel of land and premises situated in East Dover Hundred, Kent County and State of Delaware, and lying on the Southerly side of the public road, leading from Dover to Little Creek by way of Dover Water Works and being about one mile East from the East Boulevard, more particularly described as follows, to-wit:

BEGINNING at a point where the Southerly right-of-way line of said public road is intersected by the Westerly line of lands now or formerly of Edgar R, Longnecker, formerly the Millington farm, and from thence running with the Westerly line of said Longnecker in a Southerly direction a distance of One Hundred and Fifty (150) feet to a point; thence running on a line parallel with the Southerly right-of-way line of said public road in a Westerly direction a distance of Sixty (60) feet to a point; thence running on a line parallel with the Westerly line of lands of said Longnecker in a Northerly direction a distance of One Hundred and Fifty (150) feet to a point in the Southerly right-of-way line of said public road; thence running with the Southerly right-of-way line of said public road in an Easterly direction a distance of Sixty (60) feet to the place of beginning and containing Nine Thousand (9,000) square feet of land, be the same more or less, the improvements thereon erected being frame dwelling house with attachments and outbuildings. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 4

And Being the same lands and premises as conveyed unto HERMAN E. MOORE and ANNA M. MOORE, his wife, by Deed of WILIAM A. HAYES and MARIAN A. HAYES, his wife, dated July 30, 1943, and recorded in the Office of Recorder of Deeds, in and for Kent County, Delaware, in Deed Record Book G, Volume 16, Page 480.

Parcel 2 ALL that certain lot, piece or parcel of land situated near Dover, in East Dover Hundred, Kent County and State of Delaware, lying on the south side of North Little Creek Road, between Dover and Little Creek, being bounded on the north by North Little Creek Road, on the east and the south by reserved lands of Glen A. Empet Estate, and on the west by lands now of Herman E Moore, and being more particularly described in accordance with a recent survey by Earl D. Smith, Professional Land Surveyor, dated August 20, 1982, as follows, to wit:

BEGINNING at a concrete monument in the south line of North Little Creek Road at a corner for this piece and for lands now of Herman E. Moore, said point of beginning being a distance of 595.0 feet as measured in a southeasterly direction from the intersection of the centerline of Acorn Lane extended with the south line of North Little Creek Road; thence running from said point of beginning with the south line of North Little Creek Road in a southeasterly direction curving to the right on the arc of a circle having a radius of 2829.77 feet an arc distance of 3.00 feet to a pipe at a comer for this piece and for reserved lands of Glen A. Empet Estate; thence running with said reserved lands of Glen,A. Empet Estate on the following two (2) courses: (1) South 15 degrees 35 minutes 35 seconds West 145.0 feet to a pipe; thence (2) North 72, degrees 57 minutes 57 seconds West 3.00 feet to a pipe at a comer for lands of Joseph M. Satterfield and for lands now of Herman E. Moore; thence running with said lands now of Herman E, Moore, North 15 degrees 35 minutes 35 seconds East 145.0 feet to the point and place of beginning, and containing 435 square feet of land, be the same more or less.

And Also Being the same lands and premises as conveyed unto HERMAN E. MOORE and ANNA M. MOORE, his wife by Deed of HILDA E. BRYSON and ELEANOR LEWIS, by Deed dated August 24, 1982, and recorded in the office of the Recorder of Deeds in and for Kent County, State of Delaware, in Book I Volume 37, Page 276. The said Herman E. Moore departed this life on December 9, 1988, leaving Anna B. Moore as his surviving joint tenant. The said Anna B. Moore having departed this life on September 4, 2009, and pursuant to her Last Will and Testament as recorded in the Kent County Register of Wills Office, in Book I, Volume l0, Page 145, devised said property unto her son, Donald E. Moore, Sr., the grantor herein.

The purpose of this Corrective Deed is to add the additional legal description which was erroneously omitted from Deed Record Book 5902, Page 145 and Instrument Number 2011-193875. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 5

Subject, however, to the reservations, restrictions, conditions and covenants of record and subject to such state of facts as an accurate survey and/or inspection of the lands and premises will disclose; the operation and effect of any zoning laws, and building restrictions imposed by public authority; and easements and public utility grants of record.

2. That the above described property shall be annexed into the City of Dover with a zoning classification as set by City Council and in accordance with the zoning map and environs then in force, effective upon such lands being included within the limits of the City of Dover.

3. That the certified copy of this resolution of annexation, together with a plot of the area annexed, shall be filed for record with the Recorder of Deeds of Kent County.

4. That the effective date of this resolution shall be the 9th day of June, 2020 at 12:01 a.m.

ADOPTED: JUNE 8, 2020

Final Reading/Adoption of Rezoning Ordinance #2020-02 Members considered Ordinance #2020-02, rezoning property located at 1448 North Little Creek Road, owned by Holly L. Mayer.

Mr. Slavin moved that the Final Reading of Ordinance #2020-02 be acknowledged by title only, seconded by Mr. Lindell and unanimously carried. (The First Reading of the ordinance was accomplished during the Council Meeting of February 10, 2020.)

Mr. Slavin moved for approval of the rezoning, as recommended by the Planning Commission. The motion was seconded by Mr. Neil and, by a unanimous roll call vote (Sudler and Taylor absent), Council adopted Ordinance #2020-02, as follows:

AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 1448 NORTH LITTLE CREEK ROAD

WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the limits of the City of Dover; and

WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property described below from RMH - Residential Manufactured Home Zone (Kent County zoning classification) to R-8 - One Family Residence Zone (City of Dover zoning classification).

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:

One Family Residence Zone (City of Dover zoning classification) on that property located at 1448 North Little Creek Road, consisting of 0.22 +/- acres, owned by Holly L. Mayer. (Tax Parcel: ED-00-077.00-01-02.00-000; Planning Reference: AX-20-01; Council District: 2)

ADOPTED: JUNE 8, 2020

ANNEXATION/REZONING OF PROPERTY LOCATED AT 1385-1389 MCKEE ROAD Mr. David Hugg III, Director of Planning and Community Development, reviewed the Petition to Annex and Rezone property. The Planning Commission recommended the annexation of the property with the zoning designation of RG-2 - General Residence for 73.34 acres and C-2A - Limited Commercial for 5.26 acres with the property frontage along McKee Road subject to the COZ-1 - Corridor Overlay Zone 1, as submitted.

Public Hearing - Zoning Classification Members considered a request for rezoning of property proposed for annexation located at 1385-1389 McKee Road, consisting of 78.60+/- acres, owned by MEB Properties, LLC and Christopher Custis. The equitable owner is Louis J. Capano, III. This property is currently zoned RS1 - Residential Single Family (Kent County zoning classification) and the proposed zoning is RG-2 - General Residence for 73.34 acres and C-2A - Limited Commercial for 5.26 acres with the property frontage along McKee Road subject to the COZ-1 - Corridor Overlay Zone 1 (City of Dover zoning classifications). (Tax Parcel: ED-00-067.00-01-01.00-000; Planning Reference: AX-20-02; Council District 4).

A public hearing was duly advertised for this time and place to consider the rezoning of property located at 1385-1389 McKee Road, owned by MEB Properties, LLC and Christopher Custis. The equitable owner is Louis J. Capano, III.

Responding to Mr. Lindell, Mr. Hugg advised that the traffic concerns raised by the residents of the surrounding neighborhood and by Mr. Roach and Mr. Hartman during the Planning Commission meeting would be addressed during the plan review process, which will include a public hearing.

Council President Hare declared the public hearing open.

Responding to a question submitted online, Mr. Hugg stated that although the applicant is not required to identify any specific use, there had been no discussion with them regarding a carwash or other types of commercial activity.

Mr. Jonathan Street of Becker Morgan Group reviewed two aerial maps of the site (Exhibit #1) and noted that this is a proposed mixed use development with a small commercial piece on McKee road just across from the Emerald point development. He stated that the bulk of the 78 acres in the back is reserved for a residential portion of the project. Mr. Street advised that the proposal is in compliance with the Comprehensive Plan for a mixed use development. He noted that, due to the amount of existing wetlands and forest in that area, the vast majority of it will be saved and conserved. Mr. Street advised that the natural area is also in compliance with the Comprehensive Plan. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 7

Responding to Mr. Anderson, Mr. Hugg stated that this property was part of a large enclave, both sides of which are surrounded internally by the City.

Responding to a question submitted online from Mr. Mark Reaves, 10 Tanzanite Court, Mr. Street advised that they were at step one of the process, which is annexation, and that there was really nothing planned yet with regard to commercial businesses.

Mr. Reaves advised that the notification for properties involved in this annexation went out to all the new homes and they have a community of 108 homes that are affected by the rezoning and the potential commercial property that is going to cross the road that faces directly into their only entrance in and out of the development, and it is going to affect approximately 300 vehicles. He stated that there has been no communication with Mr. Street regarding any part of this rezoning except for the notices that went to the few properties that are at the entrance to their community. Mr. Reaves requested that Mr. Street be required to open up some type of communications with their management. He noted that traffic in that area is extremely dangerous and they have had numerous automobile accidents and fatalities at that intersection and any proposed commercial endeavor is going to require an extensive DelDOT traffic study. Mr. Street reiterated that there are no formal plans currently in place for the commercial or residential piece and that there would be more public meetings during the land development process.

Mr. Neil advised that if the property is not annexed into the City the project could still move forward in Kent County.

Mr. Reaves requested that Mr. Street communicate with their development along the process so that they are not left out. He stated that he believed it would be better for the community of 108 houses to be moving along with Mr. Street and just have a good understanding about what is proposed to be developed across the road. Mr. Reaves noted that he would prefer that the Planning Office make it a requirement and not an option because we have not been communicated with up to this point, and it has been a six month process with no calls or information from Mr. Street.

Mr. Sudler asked Mr. Street if it was their normal practice when a community of a hundred plus properties are involved to have a meeting with that community. Responding, Mr. Street advised that once they get into the planning stages of actual site plans, not an annexation, it is a common practice to actually reach out to communities because communities can rally support and/or not support for projects and they would rather have them support them than not support them. He reiterated that they were at step one of a 15 or 20 step process and that they would be in contact with the community and they look forward to the community support for the project itself.

With regard to increased traffic and the impact it would have on Delaware State College, Mr. Sudler asked Mr. Hugg to brief them on the amount of traffic and whether or not he felt that some provisions would be needed. Responding, Mr. Hugg advised that one of the key components of the process moving forward would be discussions with DelDOT and probably traffic studies. He noted that it is a State owned and State maintained road and DelDOT will have full control over when and where and what form access would take place. Mr. Hugg advised that a large part of that frontage is already restricted access and part of the design process will be specifically looking at the traffic generation and how to manage it and how to handle the entrance and exits to the property. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 8

There being no one else wishing to speak, the public hearing was closed by unanimous consent.

Adoption of Annexation Resolution No. 2020-06 Members considered Annexation Resolution No. 2020-06 for property located at 1385-1389 McKee Road, owned by owned by MEB Properties, LLC and Christopher Custis. The equitable owner is Louis J. Capano, III.

By motion of Mr. Neil, seconded by Mr. Taylor, Council, by a unanimous roll call vote, adopted Resolution No. 2020-06, as follows:

A RESOLUTION APPROVING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE CITY OF DOVER.

WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City in accordance with Title 22, Chapter 1, Section 101 of the Delaware Code (22 Del.C.§ 101); and

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:

All that certain lot, piece or parcel of land with improvements thereon erected, situated in the East Dover Hundred, Kent County, State of Delaware, lying on the southeast side of McKee Road (Rd. No. 156) and Scarborough Road (Rd. No. 294) and being bounded on the west by McKee Road, on the north by Scarborough Road, on the east by lands now or formerly of Delaware Railroad Real Estate Agent (railroad right of way) and on the south in part by Parcels G, H & I of the College Park Business Park (PB. 104/55), lands now or formerly of Capital School District and lands now or formerly of Martha E. Baynard and being all of the property as shown on a recent survey entitled "Boundary Survey - Lands of MEB Properties, CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 9

LLC" as prepared by Becker Morgan Group, Inc., dated January 24, 2019 and being more particularly described as follows to wit:

Beginning at a found concrete monument at a point in line with the easterly right of way line for McKee Road and at a corner for this parcel and lands of Martha E. Baynard, said point being approximately 1,055 feet in a northerly direction from the intersection of the easterly right of way line for McKee Road with the northerly right of way line for College Road, thence leaving said point of beginning and running with easterly right of way of McKee Road 1) North 38°37'45" West 840.20 feet to a found concrete monument; thence continuing in part with the easterly right of way of McKee Road and the southerly right of way of Scarborough Road the following three courses and distances 2) along the arc of circle curving to the right having a radius of 1849.86 feet and an arc length of 1709.26 feet, chord bearing and distance of said arc being North 12°09'31" West 1649.10 feet to a found concrete monument, thence 3) North 29°06'03" East 388.18 feet to a set iron rod with cap; thence 4) North 28°17'32" East 548.87 feet to a found concrete monument at a corner for this parcel and in line with lands of Delaware Railroad Real Estate Agent (railroad right of way); thence with said railroad right of way 5) South 34°52'34" East 2723.47 feet to a point at a corner for this parcel and Parcel I - College Park Business Park, thence with said College Park Business Park Subdivision 6) South 37°16'51" West, crossing over a found iron pipe at 12.73 feet and continuing a total distance of 719.67 feet to a found concrete monument at a corner for this parcel and lands of Capital School District; thence with said lands of Capital School District 7) South 36°06'13" West 192.33 feet to a point at a corner for this parcel and lands of Martha E. Baynard; thence with said lands of Baynard the following two courses and distances 8) North 40°42'45" West 293.51 feet to a set iron rod with cap; thence 9) South 48°16'18" West 527.51 feet to the point and place of beginning and containing 78.5983 acres of land, be the same more or less.

3. That the certified copy of this resolution of annexation, together with a plot of the area annexed, shall be filed for record with the Recorder of Deeds of Kent County.

4. That the effective date of this resolution shall be the 9th day of June, 2020 at 12:01 a.m.

ADOPTED: JUNE 8, 2020

Final Reading/Adoption of Rezoning Ordinance #2020-03 Members considered Ordinance #2020-03, rezoning property located at 1385-1389 McKee Road, owned by by MEB Properties, LLC and Christopher Custis. The equitable owner is Louis J. Capano, III. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 10

Mr. Neil moved that the Final Reading of Ordinance #2020-03 be acknowledged by title only, seconded by Mr. Anderson and unanimously carried. (The First Reading of the ordinance was accomplished during the Council Meeting of February 10, 2020.)

Mr. Neil moved for approval of the rezoning, as recommended by the Planning Commission. The motion was seconded by Mr. Cole and, by a unanimous roll call vote, Council adopted Ordinance #2020-03, as follows:

AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 1385-1389 MCKEE ROAD

WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the limits of the City of Dover; and

WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property described below from RS1 - Residential Single Family (Kent County zoning classification) to RG-2 - General Residence and C-2A - Limited Commercial, and COZ-1 - Corridor Overlay Zone 1 (City of Dover zoning classification).

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:

1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning Ordinance of the City of Dover have been amended by changing the zoning designation from RS1 - Residential Single Family (Kent County zoning classification) to RG-2 - General Residence for 73.34 acres and C-2A - Limited Commercial for 5.26 acres with the property frontage along McKee Road subject to the COZ-1 - Corridor Overlay Zone 1 (City of Dover zoning classifications) on that property located at 1385-1389 McKee Road, consisting of 78.60+/- acres, owned by MEB Properties, LLC and Christopher Custis. The equitable owner is Louis J. Capano, III. (TAX PARCEL: ED-00-067.00-01-01.00-000; PLANNING REFERENCE: AX-20-02; COUNCIL DISTRICT 4)

ADOPTED: JUNE 8, 2020

ANNEXATION/REZONING OF PROPERTY LOCATED AT 679 HORSEPOND ROAD Mr. David Hugg III, Director of Planning and Community Development, reviewed the Petition to Annex and Rezone property. The Planning Commission recommended the annexation of the property with the zoning designation of C-3 - Service Commercial Zone and AEOZ - Airport Environs Overlay Zone , as submitted.

Public Hearing - Zoning Classification Members considered a request for rezoning of property proposed for annexation located at 679 Horsepond Road, consisting of 2.00 +/- acres, owned by JACJIM, LLC. The property is currently zoned BG - General Business District (Kent County zoning classification) and the proposed CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 11 zoning is C-3 - Service Commercial Zone and AEOZ - Airport Environs Overlay Zone (City of Dover zoning classifications).

A public hearing was duly advertised for this time and place to consider the rezoning of property located at 679 Horsepond Road, owned by JACJIM, LLC.

Council President Hare declared the public hearing open.

Ms. Judy VanValkenburg, Apex Engineering, advised that they were the civil engineers representing the property owner and that they are interested in annexing and rezoning the property in order to obtain utility access. She noted that the current property is a wholesale facility and they want to expand their business, add ancillary parking, and connect to public sewer and water.

There being no one else present wishing to speak, the public hearing closed by unanimous consent.

Adoption of Annexation Resolution No. 2020-07 Members considered Annexation Resolution No. 2020-07 for property located at 679 Horsepond Road, owned by JACJIM, LLC.

By motion of Mr. Neil, seconded by Mr. Taylor, Council, by a unanimous roll call vote, adopted Resolution No. 2020-07, as follows:

A RESOLUTION APPROVING THE INCLUSION OF AN AREA WITHIN THE LIMITS OF THE CITY OF DOVER.

WHEREAS, the Charter of the City of Dover authorizes Council to extend the boundaries of the said City in accordance with Title 22, Chapter 1, Section 101 of the Delaware Code (22 Del.C.§ 101); and

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 12

All that certain tract, piece or parcel of land located 679 Horsepond Road, East Dover Hundred, Kent County, Delaware and shown on a Property and Topographic Survey, prepared by Apex Engineering Incorporated, file number 19184000XBASE;

BEGINNING at a found iron pin at the common corner of this parcel and lands now or formerly of Bryan Business Park Lot Owners (ID #2-05-07800-01-1007-00001) located on the easterly Right of Way for Horsepond Road (variable width R.O.W.), said point being distant from the point of intersection for the aforementioned Right of Way for Horsepond Road and the southerly Right of Way for South Little Creek Road, the two (2) following courses and distances:

1. South 4 degrees 36 minutes 50 seconds West, 530.39 feet to a point;

2. By a curve to the left having a radius of 1,884.84 feet and a length of 21.42 feet, the chord of said curve being South 4 degrees 17 minutes 18 seconds West, 21.42 feet, to a found iron pin, the point of beginning;

Thence from said point of beginning leaving the previously mentioned Right of Way for Horsepond Road and along the line for Bryan Business Park Subdivision, South 84 degrees 42 minutes 14 seconds East, 499.28 feet to a found iron pin, said point being located on lands now or formerly of UHS of Dover (ID #2-05-07800-01-0800-00001);

Thence along said lands of UHS of Dover, South 58 degrees 38 minutes 06 seconds West, 573.21 feet to a found iron pin, said point being located on the aforementioned Right of Way for Horsepond Road;

Thence along said Right of Way, by a curve to the right having a radius of 1,884.84 feet and a length of 345.00 feet, the chord of said curve being North 1 degrees 16 minutes 52 seconds West, 344.52 feet, to a found iron pin, the point and Place of Beginning.

Containing 2.003 acres more or less.

3. That the certified copy of this resolution of annexation, together with a plot of the area annexed, shall be filed for record with the Recorder of Deeds of Kent County. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 13

4. That the effective date of this resolution shall be the 9th day of June, 2020 at 12:01 a.m.

ADOPTED: JUNE 8, 2020

Final Reading/Adoption of Rezoning Ordinance #2020-07 Members considered Ordinance #2020-07, rezoning property located at 679 Horsepond Road, owned by JACJIM, LLC.

Mr. Neil moved that the Final Reading of Ordinance #2020-07 be acknowledged by title only, seconded by Mr. Slavin and unanimously carried. (The First Reading of the ordinance was accomplished during the Council Meeting of April 13, 2020.)

Mr. Neil for approval of the rezoning, as recommended by the Planning Commission. The motion was seconded by Mr. Taylor and, by a unanimous roll call vote, Council adopted Ordinance #2020-07, as follows:

AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 679 HORSEPOND ROAD

WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the limits of the City of Dover; and

WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property described below from BG - General Business District (Kent County zoning classification) to C-3 - Service Commercial Zone and AEOZ - Airport Environs Overlay Zone (City of Dover zoning classifications).

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET:

1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning Ordinance of the City of Dover have been amended by changing the zoning designation from BG - General Business District (Kent County zoning classification) to C-3 - Service Commercial Zone and AEOZ - Airport Environs Overlay Zone (City of Dover zoning classifications) on that property located at 679 Horsepond Road consisting of 2.00+/- acres, owned by JACJIM, LLC. (Tax Parcel: ED-00-078.00-01-02.02-000; Planning Reference: AX-20-03; Council District: 2)

ADOPTED: JUNE 8, 2020

PUBLIC HEARING - ELECTRIC FUND BUDGET A public hearing on the Electric Fund Budget is required for compliance with City of Dover Electric Revenue Bonds Resolutions prior to adoption of the budget. Notice of the public hearing was properly advertised for this time and place. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 14

Mrs. Donna Mitchell, City Manager, advised of the following:

• Prior year earnings in the amount of $5.2 million are being distributed back to the rate-payers. • The second phase of the rate changes will result in lower demand and energy rates for almost all of the commercial, primary and industrial customers. • Due to the lower cost of power supply the total revenues are $85 million and the total expenses are $79.4 million.

Council President Hare declared the public hearing open and, there being no one present wishing to speak, the public hearing was closed. Council President Hare noted that the First Reading of the Budget Ordinances would take place during the latter part of the meeting and that the Final Reading and adoption of the Ordinances were scheduled for the Regular Council Meeting of June 22, 2020.

SETTING OF ELECTRIC, WATER, AND WASTEWATER RATES AND TARIFFS Mrs. Donna Mitchell, City Manager, reviewed the proposed electric rates and tariffs.

Staff recommended adoption of Rates and Tariffs as presented for Fiscal Year 2020, setting the power cost adjustment to a credit of ($.0070).

Mr. Neil moved to adopt the rates and tariffs, as presented (Exhibit #2). The motion was seconded by Mr. Slavin and unanimously carried.

EXTENSION OF PROPERTY TAX PAYMENT DUE DATE TO SEPTEMBER 30, 2020 Mrs. Donna Mitchell, City Manager, advised that the hoteliers had expressed concern that the lack of business due to COVID-19 would make it difficult for them to pay their tax bills on time.

Staff recommended extending the property tax due date to September 30, 2020 and waiving all interest and penalties to October 1, 2020.

Responding to Mr. Polce, Mrs. Mitchell advised that the City was not experiencing cash flow issues, but if it became necessary they could do a temporary advance.

Mr. Anderson asked if Mrs. Mitchell anticipated receiving most of the tax revenue on time given the extended deadline and waiving the interest and penalties. Responding, Mrs. Mitchell stated that she thought a good portion would be paid on time because many of the taxes are paid by mortgage companies.

Mr. Sudler moved to extend the property tax due date to September 30, 2020 and waive all interest and penalties to October 1, 2020. The motion was seconded by Mr. Anderson and unanimously carried. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 15

ECONOMIC DEVELOPMENT COMMITTEE REPORT - FEBRUARY 11, 2020 The Economic Development Committee met on February 11, 2020 at 4:38 p.m. with Mayor Christiansen presiding. Members present were Mrs. Mitchell, Mr. Hugg, Ms. Laird, Mrs. Adams. Mr. Lindell, Mr. Cole and Mr. Hammond were absent.

Adoption of the Agenda Ms. Laird moved for adoption of the agenda, seconded by Mr. Hugg and unanimously carried.

Updated on Data Collection Economic Assessments Ms. Linda Parkowski, Executive Director of Kent Economic Partnership (KEP), gave an overview of the Rockport study that was done at the end of 2018. She advised that they realized there were a couple of things that they needed Rockport to drill down further. She stated while Rockport gave them target industries, Rockport did not give them whether they had the workforce so that the KEP could actually pitch to those targeted industries. Ms. Parkowski stated they have asked Rockport to go back and do a deeper dive into the data and to look at the top 15 targeted industries that they identified last time and now align workforces with them.

Ms. Parkowski stated that Rockport is going to do a deeper dive for the County and that other municipalities asked for an economic analysis. She advised that they went to Rockport and asked if there could be cost savings if the municipalities did this together as one large report and Rockport came back with a really good proposal. She noted that Smyrna, Milford, and Dover will get a deeper dive into economic analysis with their top three targeted industries. She stated they may be similar to Kent County's, but they may be different depending upon the workforce numbers and the leakage.

Ms. Parkowski advised that this study is going to give a comparison into what the difference between doing business in Dover and doing business in Federalsburg, Maryland, Southeast Pennsylvania, South Jersey is. She noted they will be able to use that in their marketing materials in the future and also in pitches and that it is going to be extremely helpful. Ms. Parkowski stated she just signed the Rockport proposal that day so they will get working on that soon.

Ms. Parkowski stated they also contracted Mr. Rick Ferrell, Consultant, Retail Market Answers, LLC, through his work with the Downtown Development Districts, each municipality in Kent County is going to get a retail gap analysis. She noted that the KEP is picking up a portion of that fee, so that Mr. Ferrell could do that for every municipality.

International Council of Shopping Centers (ICSC) Conference Discussion Ms. Linda Parkowski, Executive Director of Kent Economic Partnership (KEP), stated the KEP has an opportunity to go to one of the largest retail commercial trade shows in the beginning of March in Washington, D.C. She advised that they are CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 16

going to go as a group and that right now Dover and Smyrna have signed up and thinks Milford is going to go with them. She stated at the show they will get to meet with the Wawas, the Royal Farms, the Burger Kings, and the retail stores. Ms. Parkowski noted that she went to one in Philadelphia in August just to get the lay of the land and came back and said we need data, our traffic data, transportation data, population data, and other information.

Mr. Hugg stated the conference is an opportunity to sit down and get face-to-face with site selectors for a lot of retail folks, some of which they may not have even realized are out there and might be good targets for them. Mr. Hugg referenced and reviewed a map titled “Commercial Retail Hot Spots in the City of Dover, DE,”. He stated the actual format will be one page, the front and back with the map and each zone described in some detail in terms of what the characteristics of it are. He gave examples of zones one through five:

• In zone one the dominating feature is the Dover Mall and in the vicinity of Dover Downs and there is great access to SR1's and very strong retailers in area and three universities. The traffic volume on average is almost 65,000 vehicles a day.

• Zone two is the strip in the middle of Dover that runs from roughly the Pizza Hut down to Capitol Station. It is a well-established corridor. There is particularly significant redevelopment and it has been the location of a number of food establishment and some new shopping, in the form of Lidl and Aldi and others in all of these cases. Through zone two, 43,000 vehicles a day.

• Zone three is the Bay Road area, which is what they are promoting as fast as they can. They are converting old mall and commercial spaces to new office buildings, but that is creating a shortage of personal services and food locations. They will be promoting these areas to these site selectors in Dover because it is probably underserved in terms of food. It is clearly an area that might be well targeted for that need and for hotel spaces to serve the Delaware Turf zone.

• Zone four is the Route 8, kind of Western corridor or the gateway into the City, which has their image of a neighborhood character and might appeal to uses that are not necessarily focused so much on through travelers but focused on people who live in the area.

• Zone five is the Downtown Historic Center and about 10,000 vehicles a day that go through downtown at the Governor's Avenue intersection.

Mr. Hugg noted that these zones are different, but have somewhat similar characteristics and offer opportunities for a variety of uses. Mr. Hugg stated that based on work that Mr. Ferrell has done for them and that has already been done for CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 17

the Downtown Dover Partnership (DDP), they list probably 15 or so classes of uses or businesses that might be attractive. He stated they range from food and beverage of all types to travel, tourism, bookstores, hotels, motels, b&b's, live and work loft kinds of residences, specialty shops that deal mainly in things like beer, wine, cheese, nuts, confections and oils.

Mr. Hugg noted that the purpose of this document and the purpose of going to the ISCS Conference, is to see what is out there and to sit down in front of retailers and give a brief history, and say here is what we are looking for, sign on the bottom line and come to Dover. He noted it is an important thing that Dover has not done in the past and guessed that the County really has not done it.

Mr. Hugg stated that the first day of the conference is some theory and practice and the second day is the deal-making opportunity. He noted that this will give them a chance to tell people a little bit about Dover and may be get them to at least pick the phone up and check out central Dover and see if there is something there for them.

Gap Analyses Discussion (Rick Ferrell) Mr. Rick Ferrell, Consultant, Retail Market Answers, LLC, gave an overview of Gap Analyses and possible uses. Mr. Ferrell noted that the fastest growing component of membership to the International Council of Shopping Centers (ICSC) is no longer developers and retailers, but municipalities. Mr. Ferrell stated that the work that he does with the Downtown Development Districts as part of a contract with the Department of Housing and Small Business at the State level dovetails with some of the work that he does with Restoring Central Dover. Mr. Ferrell noted that one of the things about working in and with Dover has been that there are a lot of different people at the table discussing economic development. He stated as a result it has allowed them to connect and leverage opportunities so that Ms. Parkowski, with her work with the partnership is able to leverage and manage his work with the partnership and the State so they are maximizing the limited resources that the parties have.

Mr. Ferrell advised that the information that he gathered with opportunity gap is really supply and demand data. He stated that he looked at Dover, not in the geography measured by miles, but in the geography measured by drive time because the infrastructure that delivers potential customers to this part of the region is very accessible. Anybody that lives or passes through Delaware really refers to the context for what they are willing to do, more by how long it takes to do it rather than how far they have to go. He advised that they can actually move about pretty freely and in very short periods of time, with prevailing traffic patterns and speed limits, they can cover a lot of ground. Mr. Ferrell advised in relation to Dover's access to potential customers in terms of 10, 20, and 30-minute drive times, it is a much more powerful way to talk about the opportunities that are presented from an economic standpoint. He looked at what was the geographic center of downtown and the drive times in 10, 20, and 30-minute periods and found that it gave access to a great number of population that they do not have if they simply looked at Dover proper or some radia CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 18

extending out beyond Dover proper. He advised that they found that the quality of those potential customers is significantly elevated, so they are higher mean and average incomes, more spending power. Mr. Ferrell stated that the next step would be to identify what do they want to do with that data. He stated he wants to capture the data so that they could start to talk about what the possibilities are.

Mr. Ferrell advised that the data looked at lots of categories of goods and services and in the same geographies of 10, 20, and 30 minutes. They looked at the demand for those goods and services in the region then compared that in the same geographies for the supply of those goods and services. He noted that sometimes they would see that the demand for a service is greater than the actual supply, which means that people that live here have to leave the area to get those goods and services.

Mr. Ferrell stated when there is a category that is underserved, it does not mean that when they knock on their door, they will get it the same way they do, but it gives the opportunity now to express to them why we think that their goods and services are a good fit for us. He stated the reason is because they have some evidence that people are currently leaving the area to get those things because they cannot obtain them here. He noted that it is a really good starting place when they are looking at strategies for the recruitment of new businesses, the attraction of new businesses, and to have that data in their pockets so that if they do not know it already, they can share it with them. Mr. Ferrell stated that the other side of it is that it is not simply data that they can use for startup or attraction purposes, some of this data is going to be very relevant with people who have already invested in a business in the area in the community.

Mr. Ferrell advised that this is really useful on a lot of different levels, sometimes businesses are not going to know this information, other times, like at the ICSC, they are going to find that those site selectors are coming with a great deal of information about what they require. They may not know Dover yet, but they will tell you what they need, and then Dover will see if they can meet those needs. He stated in other instances they are going to be informing people about this because they have not taken the dive into the region to really understand the access and quality of customers that they might have when they come here. Mr. Ferrell noted that this is really current and relevant for Dover and relates to a lot of what the Rockport study showed earlier. He stated while it shows the components or sectors that are underserved and ripe for recruitment from new jobs and employment standpoint and growth standpoint, one of the things that Rockport also showed is when you are developing that workforce population, you need to have the goods and services that people expect when you are recruiting a workforce to come to your area and that includes things to do when they get home from work at night.

Mr. Ferrell noted that retail mom and pop shops are the backbone of our downtown areas and are incredibly important because they give relevance to somebody that is trying to recruit a workforce here. He advised that it has relevance that extends to our CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 19

downtowns and our Carter type of opportunities alike and they are going to find more out about that as time goes on.

Mr. Ferrell advised in terms of the Dover information, he came up with a quick way of looking at the market and it highlights in bold red when all three geographies, 10 minutes from here, 20 minutes from here, and 30 minutes from here. He noted that they all appear to be underserved. He stated he made it bold to look at it as something for future discussion. He noted when it ticked in two of those geographies, he made it red but not bold and when it did not tick, it is just in black and white. Mr. Ferrell stated that it is not to say that things that are in black and white and did not appear to be underserved there would not be welcomed if they were well-run. Mr. Ferrell stated capitalized businesses that had a desire to be here would still look at those, but when they are looking for those starting places and expansion opportunities, it would be a guide with that.

Mr. Ferrell stated that this data can be made actionable and go into the market by capturing the geography and the inventory that is available in the downtown as an example, either by vacancy or by underutilized property, property that may be a little bigger than it needs to be for that retailer or it is occupied currently by the type of user that does not need access to foot traffic to be successful. Those businesses or endeavors may be very valid for the community, but they do not necessarily have to be in those front and center retail spaces on Loockerman and in other places. He noted they could take some of that inventory and distill it to those spaces that they would really like to see some action on and take these categories of goods and services, meet with those property owners, and start sharing this information so that they feel like they have options when they look out into the market to tenant their properties. He noted that is how he envisions this helping from a implementation standpoint.

Mr. Hugg noted they are accustom of thinking Dover is a little bit less than 40,000 people and they are expected to grow by a percent or two a year, but looking at the drive time distances in 30 minutes of the City of Dover, there is 190,000 people and that changes their perspective. He stated that is what they need to be focusing on, that their market is not just their boundaries. He stated it may be where they want the activity to locate, but there is a bunch of people within 30 minutes of the City of Dover. Mr. Hugg noted that looking at growth numbers, even from 2020 to 2025, they are going to grow somewhere between 3% and 5.5% in that period in that 10, 20, and 30-minute growth zone.

Mr. Hugg noted that they are starting to get some information that is going to help them target a little bit and encourage this regional look. He complimented Ms. Parkowski, even though it is out of City limits, she brought 150 jobs to the City's doorstep that are as much of a benefit to the City of Dover as if they had been on Loockerman Street. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 20

Responding to Mr. Hugg, Mr. Ferrell spoke about income related information. Mr. Ferrell noted there are two flavors of retailers, one is more sophisticated that have multiple units and really understand the metrics of success for their business. Mr. Ferrell stated Wawa knows how many traffic counts they want, there are certain metrics they hone in on very quickly and clearly. He noted most retailers look at two things as preliminary threshold issues: what the access to population in a market is and what the buying power of that population is and what their spending power is.

Mr. Ferrell advise they typically look at median or average household incomes and when looking at the 10, 20, and 30-minute drive times from the downtown what they see is very strong. He clarified when he says strong he means exceeding State averages for income. He stated it is a lot of customers with some affluence and spending power, which is what a lot of those goods and retail service providers are looking for. They typically have a more sophisticated site selection criteria and know that stuff about themselves and the markets that they want to go to. Mr. Ferrell stated Dover would stack up very well in a lot of conversations with people that need access to affluence and population, because of those drive times, which will mean more to some types of goods and service providers than others.

Mr. Ferrell noted that when they use this data and look at the access to customers, there are some businesses that have a greater capacity to inconvenience a potential customer when they locate in certain markets that are easy to get to. He stated at the ICSC Conference there are a lot of things right now changing in the market and it is very fluid right now.

Mr. Ferrell stated in 2019 there were 9,200 plus store closings in the retail world, some of the household names that they all know are leaving the market forever. Mr. Ferrell noted that there is an enormous amount of merger and consolidation activities that occur after every calendar year in the first quarter of the next year, like they are experiencing now, but it is even more heightened than it has been historically. He noted that historically, what they have seen is some of those big box players are out there with those site selection criteria, choosing places like corridors with big setbacks and parking fields that accommodate lots of customers. Those folks who used to take the market share from our downtown and, in fact, some decimated our market share in the downtown because we started going to those more spread out places where parking was abundant and buying those goods and services.

Mr. Ferrell stated that when experience and something that makes you more committed to it is happening, which can only happen in authentic downtown settings like downtown Dover, those are going to be opportunities that this kind of data will help flesh out. Mr. Ferrell stated categorically, they can talk about the hole in the market, as an example, there is a big hole since Atlantic Books left, that has never really been refilled. The only refill for Atlantic leaving the Dover market was on the e-commerce side. People either drove to another place to get it, or they simply ordered it online, but if a place like Acorn Books were to come back in a more local setting with things that are experiential, consumers are excited about that. He noted CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 21

that they can almost take every category and find out how to make it an experience. Mr. Ferrell noted that the challenge for people using this data is to find where those opportunities are and monetize them.

Ms. Laird stated they would be remiss if they did not recognize that a lot of the downtown vacant spaces are not ready to be leased and so they need to prospect simultaneously with readying buildings, getting building owners somehow in shape to get the buildings ready to get them leased. She advised if they are leased upstairs and not leased downstairs, they have to change some ordinances, or do something to get them off the dime because they will continue to see these vacancies. She stated they have property people and business owners lining up. She advised that is a serious conversation they have been having with Unlock the Block, and it is going to need to continue to happen until they can get them off the dime.

Mr. Ferrell agreed with Ms. Laird and stated that is a reality here and in other markets. He noted that a close cousin to that is the activities they may want to pursue legislatively and from a lobbying standpoint some of the economic obstacles that are happening. He stated whether it is downtown or in the corridor it has to be conveyed to our legislators so that they know. Mr. Ferrell advised that some of the things they are experiencing are barriers to entry, and that information has to get back to the legislators that can help them and have the tools to go out there and use incentives like the DDD, or the incentives the City has made available to attract businesses.

Mr. Hugg noted that all of this work is focusing on three or four items. He stated the first is who do they talk to and who do they reach out to. He complimented Mayor Christiansen on being very good at picking the phone up when Mr. Hugg tells him that someone has expressed an interest. He noted that Mayor Christiansen will call them and tell them why they need to be in Dover, but that is after the fact and reactive, it is not really proactive. Mr. Hugg stated understanding better who they talked to is one of the key things they are trying to do, but every day he is bumped up against some regulatory issue, where because of zoning or parking restrictions or alcoholic beverage control, they are not keeping, not adapting, and not recognizing those properties like Ms. Adams'. He noted that those are going to create real challenges for them because they are not going to be the old traditional fill in the gap and plug somebody into a storefront. Mr. Hugg advised that they are going to be mixes of uses, different classes of activity, different times of day and other kinds of stuff that they need to be thinking about. He stated they need both what opportunity it offers, but also what kind of obstacles it offers and then they need to think through all of the things, aesthetics and accessibility. Mr. Hugg stated all of this research is beginning to help them get a handle on it.

Economic Review 2019 Mr. Hugg stated two things will be coming out within the next month or so. He noted the agenda should say Economic Review 2019 and 2020. Mr. Hugg stated the first will be the Department of Planning and Inspections Annual Report which will give them a lot of information of what happened in Dover last year, who came, what did CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 22

they build, where did they locate, those kinds of things. He is hoping that as they get better at looking at some of that information, they can start to draw some trends and conclusions.

Mr. Hugg noted another important thing is it is time again for the Kent County Annual Report/Economic Report or now the Choose Central Delaware resource guide. He was not sure of the official title, but the challenge for the City of Dover this year is that they have up to four pages to really tell their story to the people who are interested in choosing Central Delaware. He noted that with Mrs. Kay Sass, Public Affairs and Emergency Management Coordinator, they have been working on trying to come up with what is the story they want to tell and how do they get people's attention in a four page fold out. He noted that it is scheduled to come out this spring, so there are things happening in their promotion and marketing world as well that will be important.

Responding to Mr. Hugg's comments regarding the jobs brought to Dover's doorstep, Ms. Parkowski noted they have a small to medium manufacturer that is going to go into the Dover Post building, and they are going to be bringing over probably 50 jobs with them and they just met with Department of Labor today. She stated they have signed their agreement of sale and that there were Post employees that will be staying. Ms. Parkowski stated Rockport said they have to have quality of life and in Kent County, Dover is the gem and they need a vibrant downtown in order for them to really project that they have great quality of life.

Referring to Mr. Ferrell's example of a tavern license, Ms. Parkowski noted they have dealt with this with the brewpubs. Ms. Parkowski stated if you are an owner of a brewpub, you can only own three in Delaware right now. She stated they need to adapt and change. It is 2020, let us make it a vibrant downtown.

Mrs. Mitchell moved for adjournment, seconded by Ms. Laird and unanimously carried.

Meeting adjourned at 5:24 p.m.

By consent agenda, Mr. Neil moved for acceptance of the Economic Development Committee Report, seconded by Mr. Slavin and carried by a unanimous roll call vote (Sudler and Taylor absent).

PROPOSED RESOLUTION NO. 2020-08 AUTHORIZING THE ISSUANCE AND SALE OF UP TO $732,200 WATER AND SEWER REVENUE BONDS OF THE CITY OF DOVER FOR THE CONSTRUCTION OF A CERTAIN SEWER PROJECT AND AUTHORIZING ALL NECESSARY ACTION IN CONNECTION Ms. Lori Peddicord, Controller/Treasurer, advised that the Resolution Authorizing the Issuance and Sale of up to $732,200 for Water and Sewer Revenue Bonds for the Construction of a Certain Sewer Project was for the Puncheon Run Pump Station Grit Removal System Replacement. She noted that the bid was awarded in April and the notice to proceed would be issued on June 8, 2020. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 23

By motion of Mr. Neil, seconded by Mr. Anderson, Resolution No. 2020-08 (Exhibit #3) was unanimously adopted.

PROPOSED RESOLUTION NO. 2020-09 AMENDING RESOLUTION NO. 2016-09, AS AMENDED BY RESOLUTION NO. 2016-11 - A RESOLUTION FORMALLY ESTABLISHING THE ECONOMIC DEVELOPMENT COMMITTEE Mr. Hare advised that he proposed an amendment to Resolution 2016-11 which established the Economic Development Committee that would lift the restriction of appointing only the Chairs of the Legislative, Finance, and Administration Committee and the Utility Committee and allow other members of Council to serve on the Committee.

By motion of Mr. Sudler, seconded by Mr. Cole, Resolution No. 2020-09 amending Resolution No. 2016-11 was unanimously adopted, as follows:

A RESOLUTION FORMALLY ESTABLISHING THE ECONOMIC DEVELOPMENT COMMITTEE

WHEREAS, during the Special Council Meeting - Budget Review of May 26, 2016, City Council dissolved the City's Economic Development Office and created an Economic Development Committee within the City, with the Mayor to serve as the Committee Chair and the other members to consist of two (2) members of City Council, to be appointed by the Council President and confirmed by City Council; the City Manager, or the City Manager's Designee; a designee of the Downtown Dover Partnership (DDP); the City Planner; and two (2) minority voting members who are economic development or business oriented to be appointed by the Council President and confirmed by City Council by City Council; and

WHEREAS, a strong and robust local economy is essential to the quality of life of all residents of the City of Dover and its surrounding community. It is vital that the City pursue sound and innovative strategies to promote growth, attract investment, create and protect jobs, and support existing businesses and enterprises; and

WHEREAS, the Mayor and Council wish to develop a collaborative, targeted, inclusive, and effective approach to economic development in the City of Dover.

NOW, THEREFORE, THE MAYOR AND COUNCIL OF THE CITY OF DOVER HEREBY FORMALLY ESTABLISH THE CITY OF DOVER ECONOMIC DEVELOPMENT COMMITTEE, WHICH SHALL:

1. Promote the economic interests of the City of Dover, formulate recommendations to Council and staff, and coordinate with staff, other government bodies and institutions, the business community, and the public on economic development matters.

2. Provide monthly reports to City Council.

ADOPTED: JUNE 8, 2020 CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 24

CONSIDERATION OF REQUEST TO DELAWARE CONGRESSIONAL DELEGATION REGARDING DISPOSITION OF WETLAND POND ADJACENT TO PAT LYNN DRIVE AT THE SITE OF THE PROPOSED NEW MIDDLE SCHOOLS (SUDLER) Mr. Sudler and Mr. Anderson provided background information regarding a joint initiative between the Capital School District, City of Dover representatives, State Legislators, and the Woodcrest community to address numerous issues associated with the retention pond on the former Dover High property. Such issues include mosquitos, snakes, sinkholes, falling trees, and collapsing fences along the property line. It has been proposed to move the pond closer to the drainage into the Lake, which would benefit the community; however, due to regulations a waiver must be requested for the Department of Natural Resources (DNREC) and the Army Corps of Engineers.

In response to Mr. Sudler, Mr. Hugg advised that he had received the preliminary maintenance plan from Capitol School District and stated that he would provide it to members of Council.

Mr. Sudler requested City Council’s support in their effort to address the concerns of the Woodcrest community.

MONTHLY REPORTS - APRIL 2020 By motion of Mr. Neil, seconded by Mr. Slavin, the following monthly reports were accepted by consent agenda:

City Assessor's Report City Council’s Community Enhancement Fund Report City Manager's Report City Planner's Report Controller/Treasurer's Budget Report Fire Chief's Report Police Chief's Report

2020/21 ANNUAL COMMITTEE APPOINTMENTS (DEFERRED DURING THE ANNUAL MEETING OF MAY 11, 2020) By motion of Mr. Neil, seconded by Mr. Slavin, and carried by a unanimous roll call vote, the following appointments/reappointments were approved under consent agenda:

City/County Committee (Liaison to Kent County) - Recommended by the Council President Mayor Robin R. Christiansen Council President Hare Fred A. Neil Roy Sudler, Jr. Timothy A. Slavin Donna S. Mitchell, City Manager CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 25

Council Committee of the Whole Subcommittees - Recommended by the Council President and Committee Chairs - Legislative, Finance, and Administration Committee Matthew J. Lindell, Chair Jonathan D. Contant (Appointed by Committee Chair) Daniel T. Shevock (Appointed by Council President)

Council Committee of the Whole Subcommittees - Recommended by the Council President and Committee Chairs - Parks, Recreation, and Community Enhancement Committee David L. Anderson, Chair M. Milford Caldwell, Jr. (Appointed by Council President) Thomas J. Dix (Appointed by Committee Chair)

Council Committee of the Whole Subcommittees - Recommended by the Council President and Committee Chairs - Safety Advisory and Transportation Committee Ralph L. Taylor, Jr., Chair C.C. (Bud) Wagner (Appointed by Committee Chair) Dana Shelton (Appointed by Council President)

Downtown Dover Partnership Board of Directors - Recommended by City Council City Manager, Donna S. Mitchell (Ex-Officio Member) City Planner, David S. Hugg III (Ex-Officio Member) Mayor Robin R. Christiansen (Ex-Officio Member) Fred A. Neil David L. Anderson

General Employee Pension Plan Board - Recommended by the Council President David L. Anderson Ralph L. Taylor, Jr.

Kent County Tourism Board of Directors (Voting Liaison) - Recommended by the Council President Fred A. Neil

Kent Economic Partnership Board of Directors (Voting Liaison Member) - Recommended by the Council President Robin R. Christiansen, Mayor

Other Post-Employment Benefits (OPEB) Board - Recommended by the Council President David L. Anderson Ralph L. Taylor, Jr. City Manager, Donna S. Mitchell, Chair (ex-officio member) Controller/Treasurer, Lori Peddicord (ex-officio member) Human Resources Director, Kim Hawkins (ex-officio member) CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 26

Police Pension Plan - Retirement Committee - Recommended by the Council President David L. Anderson Ralph L. Taylor, Jr. City Manager, Donna Mitchell (ex-officio member) Police Chief, Tom Johnson (ex-officio member)

APPOINTMENT - RECOMMENDED BY COUNCIL PRESIDENT - BISHOP THOMAS L. HOLSEY - CITY CHAPLAIN (ANNUAL APPOINTMENT EXPIRES JUNE 2021) By consent agenda, Mr. Neil moved for approval of the reappointment of Bishop Thomas L. Holsey as the City Chaplain, as recommended by Council President Hare. The motion was seconded by Mr. Slavin and carried by a unanimous roll call vote.

FIRST READING - PROPOSED ORDINANCE #2020-08 Council President Hare reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or [email protected]. Final action by Council on the proposed ordinance will take place during the Council Meeting of June 22, 2020.

In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows:

Ordinance #2020-08 Notification of Rolled Back Tax Rate

FIRST READING - PROPOSED ORDINANCE #2020-09 Council President Hare reminded the public that copies of the proposed ordinance were available at the entrance of the Council Chambers, on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or [email protected]. Final action by Council on the proposed ordinance will take place during the Council Meeting of June 22, 2020.

In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows:

Ordinance #2020-09 - Fiscal Year 2020/2021 City of Dover Budget Ordinances

CITY MANAGER'S ANNOUNCEMENTS None.

COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Polce announced that after numerous conversations with his wife, he determined that stepping away from his role as City Councilman for the First District is in their best interest at this time. He advised that they would be relocating out of the City of Dover with hopes of expanding their family in the very near future. Mr. Polce stated that it had been a true honor to serve with each and every Council member over the past three plus years and an even greater privilege to serve his local community. He advised that his resignation would be effective July 1, 2020. CITY COUNCIL MEETING OF JUNE 8, 2020 PAGE 27

Members of Council thanked Mr. Polce for his service to the City and wished him well in his future endeavors.

Mr. Taylor thanked Chief Johnson for his highly effective leadership during the protest and his display of strength and compassion during a very tumultuous time.

Mayor Christiansen requested members of Council to join him in a moment of silence for Mrs. Joan Lynn, who passed away recently. She was the mother of former Councilman and current State Representative Sean Lynn and the wife of former City Councilman, and long time Dover high school principal, Pat Lynn.

Responding to Mr. Sudler, Mayor Christiansen advised that they evaluate the curfew based on the peacefulness of the demonstrations, the intelligence that is provided to he and the Chief of Police, and what is in the best interest of the public safety of all of the citizens.

Mayor Christiansen advised that the curfew is rather liberal curfew and it does not inhibit business, block the streets, or deny public transportation.

Mr. Neil moved for adjournment, seconded by Mr. Cole and unanimously carried.

Meeting adjourned at 9:05 p.m.

TRACI A. McDOWELL CITY CLERK

All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of June 8, 2020 are hereby approved.

ROBIN R. CHRISTIANSEN MAYOR

/TM S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Council-Minutes\2020\06-08-2020 REGULAR CITY COUNCIL MINUTES.wpd

Exhibits Exhibit #1 - Aerial Maps of 1385-1389 McKee Road Exhibit #2 - Rates and Tariffs as presented for Fiscal Year 2020 Exhibit #3 - Resolution No. 2020-08 N Requested Zoning N Open Space Areas to Remain

City of Dover

Rates & Tariffs July 1, 2020

Tentative Approval 6/1/2020 – effective 7/1/2020

City of Dover Rates & Tariff

TABLE OF CONTENTS

PAGE

Purchased Power Adjustment “PPA” ...... 3 Residential Service Classification “R”...... 4 Small Commercial Service Classification “C and C1"...... 5 Medium Commercial Service Classification “C2 and C3”...... 6 Large Commercial Service Classification “C5”...... 7 Primary Service Classification “P”...... 8 Transmission Voltage Classification “T”...... 9 Transmission Voltage Federal Government Classification “FT” ...... 10 Transmission Voltage Interruptible Service Classification “IT” ...... 11 Firm Standby and Supplemental Service Classification “SS”...... 12 Outdoor Development Lighting Rate (Residential Area Lighting Only) “OL”...... 15 Private Outdoor Lighting Service Classification...... 16 Water Pump Service Classification “FP”...... 19 Water Pump 2 Service Classification Contracted Rate “F2”...... 20 Water, Sewer, Kent County Sewer Adjustment and Ground Water Inflow Adjustment Rates...... 21 Trash Fees - Flat Rate Summaries...... 22 Green Energy Fund Rider “GEF”...... 23 Net Energy Metering “NM”...... 24 Retail Customer Demand Response ...... 25

City of Dover Rates & Tariff

PURCHASED POWER ADJUSTMENT “PPA”

PPA for “all” Tariffs unless listed separately

The cost per kWh for all energy adjusted upward or downward for changes in fuel and purchased power costs including transmission above or below the base rate amount per kWh for each rate class. When the total cost of fuel, purchased power, and transmission varies above or below the above base cost a charge or credit per kWh will be applied to all energy sold such that the cost or credit will be recovered or returned over time.

All kWh - per kWh ($0.0070)

Effective Date July 1, 2020

City of Dover Rates & Tariff

RESIDENTIAL SERVICE CLASSIFICATION “R”

This rate is available throughout the City of Dover electric service area for household related services in a single private dwelling and incidental service outside of the home through the same meter, provided such incidental service does not exceed 20 kW of connected load. Service size cannot exceed 600 amps.

CHARACTER OF SERVICE Secondary voltage, 60 cycle, alternating current, single phase service

Customer Charge Per bill $9.42

Energy Charge All kWh - per kWh $0.12090

MINIMUM MONTHLY BILL The minimum monthly bill shall be the Customer Charge.

PURCHASE COST ADJUSTMENT All kilowatt-hours billed under this rate shall be subject to the Purchase Cost Adjustment Clause included with the City of Dover rate schedules and approved by the Council of the City of Dover.

PUBLIC UTILITY TAX In addition to the charges provided in this service classification, a surcharge will apply in accordance with any tax imposed by governmental authority upon sales of electricity.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

SMALL COMMERCIAL SERVICE CLASSIFICATION “C and C1"

AVAILABILITY This rate is available throughout the City of Dover electric service area for small commercial and industrial purposes through a single meter. The maximum monthly usage must not exceed 3,500 kWh per month or have instrument rated metering. If there is a major change in the character of service or if the kWh usage exceeds 3,500 kWh for two (2) consecutive billing months, the account will be automatically transferred to the Medium Commercial Service Classification. If the customer’s usage does not exceed 3,500 kWh after a period of one (1) year, the customer may be returned to the Small Commercial Service Classification.

CHARACTER OF SERVICE Secondary voltage, 60 cycle, alternating current, single or three phase service. Other voltages may be applicable where available and at the option of the City.

Customer Charge Per bill - Single Phase Service $9.28 Per bill - Three Phase Service $24.28

Energy Charge Per kWh $0.10080

MINIMUM MONTHLY BILLING The minimum monthly billing shall be the Customer Charge.

PUBLIC UTILITY TAX In addition to the charges provided for in this service classification, a surcharge will apply in accordance with any tax imposed by governmental authority upon sales of electricity.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff MEDIUM COMMERCIAL SERVICE CLASSIFICATION “C2 and C3"

AVAILABILITY This rate is available throughout the City of Dover electric service area for commercial and industrial purposes through a single meter having monthly usages of more than 3,500 kWh for two (2) consecutive months. If the customer has a major change in the character of service and falls below the above criteria, the customer may be returned to the Small Commercial Service Classification.

CHARACTER OF SERVICE Secondary voltage, 60 cycle, alternating current, single or three phase service. Other voltages may be applicable and at the option of the City.

Customer Charge Per Bill - Single Phase Service $15.96 Per Bill - Three Phase Service $30.96

Demand Charge All kW, per kW $12.85

Energy Charge All kWh, per kWh $0.06390

DETERMINATION OF DEMAND The Billing Demand will be the maximum fifteen (15) minute demand during the month, determined by a block demand meter.

MINIMUM MONTHLY BILLING The minimum monthly bill shall be the Customer Charge and a Demand Charge, which shall be based on sixty percent (60%) of the greatest Billing Demand established during any month of the 11-month period ending with the current billing month.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

LARGE COMMERCIAL SERVICE CLASSIFICATION “C5"

AVAILABILITY This rate is available throughout the City of Dover electric service area for commercial and industrial purposes having instrument rated metering. If there is a significant change in the character of service, the City will, at its option on a case by case basis, temporarily transfer the account to another tariff.

CHARACTER OF SERVICE Secondary voltage, 60 cycle alternating current, single or three phase service. Other voltages may be applicable when available and at the option of the City.

Customer Charge Per bill - single or three phase service $27.06

Demand Charge All kW - per kW $12.86

Energy Charge All kWh - per kWh $0.06210

DETERMINATION OF DEMAND The Billing Demand will be the maximum fifteen (15) minute demand during the month, determined by a block demand meter. In any month in which the average power factor at the delivery point is greater or less than ninety-five percent (95%), the measured demand shall be corrected in accordance with the following formula:

Billing Demand = Measured demand X .95 Average Power Factor

The city measures both leading and lagging power factor, treating both as non-unity power factors, and the customer is billed accordingly.

MINIMUM MONTHLY BILLING The minimum monthly bill shall be the Customer Charge and a Demand Charge based on sixty percent (60%) of the greatest Billing Demand established during any month of the 11-month period ending with the current billing month.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

PRIMARY SERVICE CLASSIFICATION “P”

AVAILABILITY This rate is available throughout the City of Dover electric service area for commercial and industrial customers taking delivery at the primary voltage available, and where the transforming and protective apparatus is furnished, owned and maintained by the customer.

CHARACTER OF SERVICE Primary voltage, 60 cycle, alternating current, single phase or three phase service.

Customer Charge Per bill - single or three phase $24.32

Demand Charge All kW - per kW $10.09

Energy Charge All kWh - per kWh $0.06320

DETERMINATION OF DEMAND The Billing Demand will be the maximum sixty (60) minute demand during the month, determined by a block demand meter. In any month in which the average power factor at the delivery point is greater or less than ninety-five (95%), the measured demand shall be corrected in accordance with the following formula:

Billing Demand = Measured demand x .95 Average Power Factor

The City measures both leading and lagging power factor, treating both as non-unity power factors and the customers are billed accordingly.

MINIMUM MONTHLY BILL The minimum monthly bill shall be the Customer Charge and a Demand Charge, which shall be based on the greater of three hundred kilowatts (300 kW) or 60% of the greatest Billing Demand established during any month of the 11-month period ending with the current billing month.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification. If a customer who is on the Primary Service Classification wishes to switch to the Large Commercial Service Classification, the customer may do so at the customer's choice. If such a change occurs, the City will determine on a case-by-case basis which portion, if any, of the customer-owned electrical equipment will be maintained by the City provided; however, any equipment transferred to City ownership, will be transferred at no cost to the City.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

TRANSMISSION VOLTAGE CLASSIFICATION “T”

AVAILABILITY This rate is available by special contract throughout the City of Dover electric service area to customers located where Dover's existing facilities are adequate to supply the character of service as specified below.

CHARACTER OF SERVICE The electric power delivered hereunder shall be three phase, 60 cycle, alternating current at a nominal potential of sixty-nine thousand (69,000) volts.

Demand, energy and power factor will be metered at the point of delivery of service. All transformation, circuiting and protective apparatus beyond the point of delivery shall be installed, owned, and maintained by the customer. Service shall be supplied and metered at sixty-nine thousand (69,000), and the customer is required to own and maintain all transforming, switching and protective equipment.

Demand Charge All kW - per kW $9.14

Energy Charge All kWh, per kWh $0.05990

DETERMINATION OF DEMAND The measured demand shall be the average of the four (4) greatest sixty (60) minute demands measured on separate days of each month. In any month in which the average power factor at the delivery point is greater or less than ninety-eight and one half percent (98.5%), the measured demand shall be corrected in accordance with the following formula:

Billing Demand = Measured demand x . 985 Average Power Factor

The City measures both leading and lagging power factor, treating both as non-unity power factors; customers are billed accordingly.

MINIMUM MONTHLY BILL The minimum monthly bill shall be a Demand Charge, which shall be based on the greater of three hundred kilowatts (300 kW) or 75% of the greatest Billing Demand established during any month of the 11-month period ending with the current billing month.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

TRANSMISSION VOLTAGE FEDERAL GOVERMENT CLASSIFICATION “FT”

AVAILABILITY This rate is available by special contract throughout the City of Dover electric service area for Federal Government customers located where Dover's existing facilities are adequate to supply the character of service as specified below.

CHARACTER OF SERVICE The electric power delivered hereunder shall be three phase, 60 cycle, alternating current at a nominal potential of sixty-nine thousand (69,000) volts.

Demand Charge All kW - per kW $9.14

Energy Charge All kWh, per kWh $0.05970

Billing Demand = Measured demand x .985 Average Power Factor

The City measures both leading and lagging power factor, treating both as non-unity power factors; customers are billed accordingly.

MINIMUM MONTHLY BILL

The minimum monthly bill shall be a Demand Charge, which shall be based on the greater of three hundred kilowatts (300 kW) or 75% of the greatest Billing Demand established during any month of the 11-month period ending with the current billing month.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

POWER SUPPLY PLANNING Customer shall provide to the City of Dover each year in January a load forecast for the next three years for the planning period of May through June (example: May 2019 through June 2022) to allow Dover to plan and acquire power supply resources to meet customer’s requirements. Any changes in the Customer’s expected load forecast that is greater than one (1) megawatt shall be reported to the City of Dover within thirty (30) days of Customer’s knowledge of such change. Effective Date: July 1, 2020

City of Dover Rates & Tariff

INTERRUPTIBLE TRANSMISSION VOLTAGE CLASSIFICATION “IT”

CHARACTER OF SERVICE The electric power delivered hereunder shall be three phase, 60 cycle, alternating current at a nominal potential of sixty-nine thousand (69,000) volts.

Demand Charge Annual On Peak Penalty All kW - per kW $7.89 To be determined by City Manager

Energy Charge All kWh, per kWh $0.06180

Billing Demand = Measured demand x .985 Average Power Factor

The City measures both leading and lagging power factor, treating both as non-unity power factors; customers are billed accordingly.

MINIMUM MONTHLY BILL The minimum monthly bill shall be a Demand Charge, which shall be based on the greater of three hundred kilowatts (300 KW) or 75% of the greatest Billing Demand established during any month of the 11-month period ending with the current billing month.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2018

City of Dover Rates & Tariff

FIRM STANDBY AND SUPPLEMENTAL SERVICE CLASSIFICATION “SS” – (C5, P, & T)

AVAILABILTY This rate is available throughout the City of Dover electric service area to customers for firm standby and/or supplemental electric service for commercial and industrial purposes whom would otherwise be billed from the C5: Large Commercial Service, P: Primary Service, or T: Transmission Voltage electric tariffs. Qualifying customers shall take delivery at the voltage available, and where the transforming and protective apparatus is furnished, owned and maintained by the customer.

To service customers with electric generation facilities used to serve onsite power requirements and requiring firm standby and/or supplemental electric service. This rate is not applicable for customers whom meet one or more of the following criteria:

1. Onsite generation is for emergency or testing purposes only. 2. Onsite generating capability is less than 500 kW.

Service under this schedule is also available to any specific generation customer who does not satisfy the provisions above and to whom providing service, in City of Dover’s opinion, would be beneficial to its other customers.

CHARACTER OF SERVICE Secondary or primary voltages, 60 cycle alternating current, single phase or three phase service.

Standby (Maintenance and Back-Up) Service Charges:

Customer Charge Per bill – single or three phase: $122.37 per month

Demand Charges Daily Demand Charge: $0.23 per kW day of actual demand

Reservation Charge: $4.93 per kW of Contract Standby Billing Demand per month

Plus a distribution charge for the associated service voltage.

Primary Distribution Charge: Included

Secondary Distribution Charge: Included

Note: Distribution Charges are not applicable where electric service is provided solely from the transmission system.

Energy Charge All kWh – per kWh: $0.05900

Supplemental Service Charges:

Supplemental Service shall be billed at the City of Dover’s otherwise applicable electric rates.

DETERMINATION OF BILLING DEMAND Standby Billing Demand – Standby billing demand is the summation of the maximum integrated sixty (60) minute standby demand delivered by the City of Dover each day of the billing period. Standby demand for each sixty (60) minute period is the integrated sixty (60) minute demand delivered by the City, but not exceeding the difference between the contract standby demand and the sixty (60) minute integrated kW output of the customer's generating unit(s), but never less than zero. In any month in which the average power factor at the delivery point is greater or less than ninety-five (95) percent, the measured demand shall be corrected in accordance with the following formula:

Billing Demand = Measured demand x .95 Average Power Factor

City of Dover Rates & Tariff

The City measures both leading and lagging power factor, treating both as non-unity power factors; customers are billed accordingly.

Contract Reserved Standby Demand - The demand contracted shall not exceed the net dependable capability of the customer's generating equipment. This demand will remain constant unless agreed to by mutual consent and appropriate changes are made to the tariff agreement and the agreement executed by the City and the customer. If at any point, Standby Billing Demand exceeds Contract Reserved Standby Demand, the Contract Demand rating shall be revised to match the Standby Demand rating that exceeded the Contract Demand rating.

Supplemental Billing Demand - Supplemental billing demand for the month shall be the maximum sixty (60) minute integrated "Supplemental Demand" for the month. It is intended that this demand shall fairly represent the capacity which the City is required to stand ready to supply in excess of the customer's generating capacity. In any month in which the average power factor at the delivery point is greater or less than ninety-five (95) percent, the measured demand shall be corrected in accordance with the following formula:

Billing Demand = Measured demand x .95 Average Power Factor

The City measures both leading and lagging power factor, treating both as non-unity power factors; customers are billed accordingly.

Supplemental Demand - Determined for each sixty (60) minute interval as the net sixty (60) minute integrated demand delivered by the City of Dover minus the standby billing demand.

Installations which use this service in a manner such that measurement of a sixty (60) minute interval does not result in fair or equitable measure of the supply capacity required to serve the customer's load, then the measured demand may be adjusted taking into account the known character of use and the rating data of the equipment connected or from special tests. It is the intent of this provision that the demand billed shall fairly represent the customer's capacity requirement. In cases where City of Dover elects to use connected load instead of demand measurement as the method for determining demand, it will take into account the known character of use and the rating data of the equipment connected.

RENEWABLE ENERGY CHARGE All kilowatt-hours billed under this rate shall be subject to the “GEF” Rider.

MINIMUM MONTHLY BILL The minimum monthly bill shall be the Customer Charge, Reservation Charge, Distribution Charge plus Adjustments.

The billing demand charge for all kW up to the maximum contracted standby requirements for each month will be billed at the maximum of:

The Reservation Charge plus any Primary or Secondary Distribution Charges per kW-month times the contracted standby demand requirements or per kW-day (charge listed above) of actual standby demand delivered.

All kW between the actual standby demand and the contract demand will be billed at the Reservation Charge rate plus any Primary or Secondary Distribution Charges per kW-month.

PUBLIC UTILITY TAX In addition to the charges provided for this service classification, a surcharge will apply in accordance with any tax imposed by governmental authority upon sales of electricity.

City of Dover Rates & Tariff

TEMPORARY DISCONTINUANCE OF SERVICE Where the use of energy is seasonal or intermittent, no adjustments will be made for a temporary discontinuance of service. Any customer prior to resuming service within 12-months after such service was discontinued, will be required to pay all charges which would have been billed if service had not been discontinued.

TERMS AND CONDITIONS Power factor at the time of the monthly peak demand must be maintained above ninety-five (95) percent. Service hereunder is subject to the rules and regulations for electric service as adopted by City of Dover from time to time and on file with the City Clerk.

Service hereunder will be supplied at one location through one point of delivery and measured through one meter unless otherwise deemed necessary by City of Dover.

Customers electing to receive service under this rate tariff are required to provide a sixty (60) month notice, in writing, prior to transferring from this firm supplemental and standby service to any of the City of Dover’s firm full requirements service.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

OUTDOOR DEVELOPMENT LIGHTING RATE (Residential Area Lighting Only) “OL”

AVAILABILITY This rate is available throughout the City of Dover service area for residential developments/mobile home park lighting.

CHARACTER OF SERVICE Secondary voltage, 60 cycle alternating current, single phase.

TERMS OF SERVICE The association and/or owner shall install and maintain all lighting and associated equipment. This rate applies to one metering point. If multiple metering points are required to reduce voltage drop, a totalized bill will be rendered. The metering point(s) will be governed by the City of Dover.

The initial term for lighting service shall be for one (1) year with automatic month to month extension until either party terminated this agreement via letter. Billing will be monthly. If this contract is terminated prior to the one (1) year agreement, the customer shall reimburse the City of Dover for all expenses incurred.

Customer Charge Per Bill $8.25

Energy Charge All kWh - per kWh $0.11230

MINIMUM MONTHLY CHARGE The minimum monthly bill shall be the Customer Charge.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2018

City of Dover Rates & Tariff

PRIVATE OUTDOOR LIGHTING SERVICE CLASSIFICATION

AVAILABILITY This rate is available throughout the City of Dover electric service area for all-night outdoor lighting service for lighting of outdoor areas on private property.

CHARACTER OF SERVICE UNMETERED - This will be the standard installation practice. The lights under this classification shall be fed directly from the City of Dover’s energy source.

METERED - This classification will be available at the City of Dover’s discretion and only when it is not feasible to install the lighting service from an unmetered source. These lights will have the energy supplied through the customers meter and the monthly rental fee shall be reduced to reflect this customer expense.

TERMS OF SERVICE The equipment supplied will be the type of fixture currently being furnished by the City at the time of installation as described below in the Classifications of Security Lights, Decorative Lighting, and Roadway/Area Lighting. Lighting shall be from dusk to dawn each day.

The initial term for lighting service shall be for two (2) years. The City may require a fee if the installation is removed prior to the two (2) year term.

Where service is not associated with a metered service, a Customer Charge of $5.00 for residential lights and $10.00 for commercial lights will be added to cover the associated costs of billing and related consumer costs not reflected in the lighting schedule.

Unmetered - The City shall maintain, relamp, and supply the energy to the lighting equipment that it owns. Metered - The City shall also maintain and relamp the lighting equipment it owns where energy is supplied through the customer’s meter.

The City will perform relamping, repair, and/or maintenance during normal working hours within a reasonable period following notification by the Customer.

Customers requiring unique or unusual lighting service different than outlined below may obtain such service under a mutually agreeable contractual arrangement.

SECURITY LIGHTS Includes a 2' (+/-) arm, pole not included. If a pole needs to be installed, the location shall be accessible to truck traffic via driveway, roadway, alleyway, or other public accessible parking areas. If a pole must be installed and the location is not truck accessible, a decorative lighting fixture may be installed at the applicable rated.

Unmetered Est. Monthly Metered Monthly Monthly Charge kWh Rental Charge 100 watt HPS $7.70 35 175 watt HPS $9.08 68

100 watt HPS, equivalent LED $5.19 53 No Longer Available 175 watt HPS, equivalent LED $5.34 74 No Longer Available

The following style is not available for new installations: 70 watt HPS $6.70 33 175 watt MV $9.08 68 No Longer Available

City of Dover Rates & Tariff

DECORATIVE LIGHTING Includes a 18' fiberglass pole (15' above ground). The electrical service to these poles shall be underground; therefore, the installation location shall be accessible to trencher traffic.

Unmetered Est. Monthly Metered Monthly Monthly Charge kWh Rental Charge 150 watt HPS w/o ladder rest $14.51 62 6.58 250 watt HPS w/o ladder rest $20.31 101 8.43

70 watt HPS, equivalent LED $9.56 29 No Longer Available 150 watt HPS, equivalent LED $12.88 74

The following style is not available for new installations:

Est. Monthly Metered Monthly Monthly Charge kWh Rental Charge 70 watt HPS w/o ladder rest $11.65 33 6.41 175 watt MV w/o ladder rest $14.17 68 175 watt MV contemporary $14.81 68

ROADWAY/AREA LIGHTING Includes choice of bracket from 8' to 16' if the fixture is accessible to truck traffic via driveway, roadway, alleyway, or other public accessible parking areas. If not accessible to trucks a 2' (+/-) arm shall be used. Pole not included.

Unmetered Est. Monthly Metered Monthly Monthly Charge kWh Rental Charge

100 watt HPS $9.41 47 3.74 250 watt HPS $14.29 101 4.03 400 watt HPS $19.25 154 4.27

100 watt, equivalent LED $7.40 36 250 watt, equivalent LED $9.99 107 400 watt, equivalent LED $13.51 200 400 watt HPS, equivalent LED $9.55 139 No Longer Available

The following style is not available for new installations:

Unmetered Est. Monthly Metered Monthly Monthly Charge kWh Rental Charge 175 watt MV $10.30 68 3.20 250 watt MV $14.29 101 4.03 400 watt MV $19.16 154 4.21

City of Dover Rates & Tariff

POLE CHARGES PER MONTH For each wood pole required exclusively for the support of lighting fixtures or lighting circuits under this service classification a per pole charge will be assessed as follows:

Monthly Charge Poles installed through February 28, 1997 $2.09

Poles installed or changed out after February 28, 1997 $3.22

Poles installed after July 1, 2018 $6.08

PURCHASE COST ADJUSTMENT

All billed charges under this rate shall be subject to the Purchase Cost Adjustment Clause included with the City of Dover rate schedules and approved by the Council of the City of Dover.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

WATER PUMP SERVICE CLASSIFICATION “FP”

AVAILABILITY This rate is available throughout the City of Dover electric service area for water pumps used for emergency firefighting purposes and related equipment.

CHARACTER OF SERVICE Secondary voltage, 60 cycle, alternating current, single or three phase service. Other voltages may be applicable where available and at the option of the City.

Customer Charge Per bill $15.00

Demand Charge All kW, per kW $8.29

Energy Charge All $0.13840 kWh, per kWh

DETERMINATION OF DEMAND The Billing Demand will be the maximum fifteen (15) minute demand during the month, determined by a block demand meter.

In the case of fluctuating loads, the demand of which cannot readily be measured, the Billing Demand may be established from manufacturer’s rating or determined by other suitable methods.

MINIMUM MONTHLY BILL The minimum monthly bill shall be the Customer Charge and a Demand Charge based on 60% of the greatest Billing Demand established during any month of the 24‐month period, ending with the current billing month.

PURCHASE COST ADJUSTMENT All billed charges under this rate shall be subject to the Purchase Cost Adjustment Clause included with the City of Dover rate schedules and approved by the Council of the City of Dover.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

WATER PUMP 2 SERVICE CLASSIFICATION CONTRACTED RATE “F2"

AVAILABILITY This rate is available throughout the City of Dover electric service area by contract only. Contract terms will be for a minimum of ten (10) years. Service will be available for water pumps used for emergency firefighting purposes and related equipment. Service will be supplied through one (1) meter. HP determination will be the total hp of all motors.

CHARACTER OF SERVICE Secondary voltage, 60 cycle, alternating current, single or three phase service. Other voltages may be applicable where available and at the option of the City.

Customer Charge Up to 50 hp motor(s) $100.00 Over 50 hp up to 100 hp motor(s) $150.00 Over 100 hp motor(s) $300.00

Demand Charge All kW, per kW $8.29

Energy Charge All $0.13840 kWh, per kWh

DETERMINATION OF DEMAND The Billing Demand will be the maximum fifteen (15) minute demand during the month, determined by a block demand meter.

In the case of fluctuating loads, the demand of which cannot readily be measured, the Billing Demand may be established from manufacturer’s rating or determined by other suitable methods.

MINIMUM MONTHLY BILL The minimum monthly bill shall be the Customer Charge.

RENEWABLE ENERGY CHARGE All kilowatt hours billed under this rate shall be subject to the “GEF” Rider.

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

WATER, SEWER, KENT COUNTY SEWER ADJUSTMENT AND GROUND WATER INFLOW ADJUSTMENT RATES

Water: WITHIN CITY OUTSIDE CITY Customer Charge $5.00 $5.00 Water Rate – Tier 1 – 0 – 6,000 gallons $2.49 / 1,000 gallons $3.74 / 1,000 gallons Water Rate – Tier 2 – 6,001 – 100,000 gallons $3.11 / 1,000 gallons $4.67 / 1,000 gallons Water Rate – Tier 3 – Over 100,000 gallons $3.74 / 1,000 gallons $5.60 / 1,000 gallons

Sewer: WITHIN CITY OUTSIDE CITY Customer Charge $5.00 $5.00 Sewer Rate $2.84/1,000 gallons $4.25/1,000 gallons

WITHIN CITY OUTSIDE CITY Kent County Sewer Adjustment: $2.58 / 1,000 gallons $2.58 / 1,000 gallons Ground Water Inflow Adjustment $1.61 / 1,000 gallons $1.61 / 1,000 gallons

Sewer charges are based on usage reported on water meters (WMT), and sewer meters (SMT). The sewer rate is $2.84 / 1,000 gallons for those within the City and $4.25 / 1,000 gallons for those outside the City Limits.

Kent County Sewer Adjustments is based on sewer usage. The rate for Kent County Sewer Adjustment is $2.58 / 1,000 gallons and is set by the Kent County Sewer Authority. All revenue produced by this charge is forwarded to the Sewer Authority.

Lawn Meter Rates are based on current in city / out city water tier rates stated.

Effective Date: July 1, 2020

City of Dover Rates & Tariff TRASH FEES IN CITY ‐ FLAT RATE SUMMARY

Rate Code Description Unit Charge

DC I SVCF Trash Service Fee $ 21.00 D C I 33‐1 1 Pick Up 300 Gallon 72.00 D C I 33‐2 2 Pick Ups 300 Gallon 143.00 D C I 33-3 3 Pick Ups 300 Gallon 271.00 D C I 90‐1 1 Pick Up 90 Gallon 21.00 D C I 90‐2 2 Pick Ups 90 Gallon 43.00 D C I 90‐4 4 Pick Ups 90 Gallon 85.00 D R I FLAT Residential Trash 24.00 D R I SVCF Trash Service Fee 21.00 D R I 33‐1 1 Pick Up 300 Gallon 72.00 D R I 33‐2 2 Pick Ups 300 Gallon 143.00 D R I 90‐1 1 Pick Up 90 Gallon 21.00 D R I 90‐2 2 Pick Ups 90 Gallon 43.00 D R I 90‐3 3 Pick Ups 90 Gallon 63.00 D R I 90‐4 4 Pick Ups 90 Gallon 85.00

Effective Date: July 1, 2017; Update July 31, 2018

City of Dover Rates & Tariff

GREEN ENERGY FUND Rider “GEF”

Delaware Green Energy Fund Charge ‐ A State‐mandated charge for the municipal green energy fund established under 26 Del. C. §363(4) and collected from every Customer based on energy usage which is used to fund environmental programs for conservation and energy efficiency within the City’s service territory.

Delaware Green Energy Fund Charge All kWh ‐ per kWh .000178

TAX ADJUSTMENT Billings under this rate may be increased by an amount equal to the sum of taxes payable under the Gross Receipts Tax and of all other taxes, fees or charges (exclusive of all valorem, state and federal income taxes) payable by the utility and levied or assessed by any governmental authority on the public utility service rendered, or on the right of privilege of rendering the service, or on any object or event incidental to the rendition of the service.

Effective Date: July 1, 2008

City of Dover Rates & Tariff

NET ENERGY METERING “NM”

AVAILABILITY This rider is available to customers served under the following service classifications, Residential “R”, Small Commercial “C and C1”, Medium Commercial “C2 and C3", Large Commercial “C5", Primary “P”, and Transmission “T” that own and operate an electric generation facility on the Customer’s premises that produces electricity from Eligible Energy Resources to offset part or all of the Customer’s electricity requirements.

CONNECTION TO THE CITY’S SYSTEM The Customer or Community-owned electric generation facility cannot be connected to the City’s system unless it meets all applicable safety and performance standards set forth by the following: The City of Dover Technical Considerations Covering Parallel Operations of Customer Owned Generation of 500 kW located in the Electric Service Handbook, National Electric Code, the Institute of Electrical and Electronic Engineers, Underwriters Laboratories, and the City of Dover Electric Service Handbook (Handbook). The Customer must, at his/her expense, obtain any and all necessary permits, inspections, and approvals required by any local public authorities and any other governing regulations in effect at that time.

POWER SUPPLY PLANNING: Customer shall provide to the City of Dover each year in [Dover’s planning month for PJM] a load forecast for the next three years (“the Planning Period”) to allow Dover to plan and acquire power supply resources to meet customer’s requirements. Any changes in the Customer’s expected load forecast that is greater than one (1) megawatt shall be reported to the City of Dover within thirty (30) days of Customer’s knowledge of such change.

DELIVERED VOLTAGE The delivered voltage and delivery point of the Customer’s electric generation shall be at the same delivered voltage and delivery point that would be supplied by the City to the Customer if the Customer purchased all of its electricity from the City.

RATE The monthly billing shall be as stated in the applicable rate tariff. Under this rider, only the kWh charge for electricity delivered by the Customer is affected. The Customer will pay for all kWh delivered by the City of Dover. Credit for kWh under Section 4.3.2 and 4.4 of this Handbook shall be the budgeted average cost of energy as further described in 4.4.5 of this Handbook and will be valued at the applicable rate classification charge.

Residential (R) $0.12090 Small Commercial (C&C1) $0.10080 Medium Commercial (C2 & C3) $0.06390 Large Commercial (C5) $0.06210 Primary (P) $0.06320 Transmission (T) $0.05990 Federal Transmission (FT) $0.05970

RULES AND REGULATIONS The General Rules and Regulations of the City of Dover for electric service shall apply to service rendered under this service classification. All minimum billings, charges for kWh, kW, Purchased Cost Adjustment, Public Utility Tax, Renewal Energy Charge, etc. will be covered under the applicable rate tariff.

Effective Date: July 1, 2020

City of Dover Rates & Tariff

RETAIL CUSTOMER DEMAND RESPONSE

AVAILABILITY The Dover Electric Utility (“Dover”) or its authorized designee is the sole entity permitted to bid demand response directly into the PJM Interconnection, L.L.C. (“PJM”) (“DR Program”) on behalf of retail customers served by Dover. No Customer may participate in a DR program of any other entity unless such program is consistent with the terms and conditions in this tariff and approved in advance by Dover.

Dover or its authorized designee may allow a Customer to bid DR into PJM’s ancillary services market for energy imbalance, spinning reserves, supplemental reserves, reactive power and voltage control, or regulation and frequency response ancillary services, subject to the same terms and conditions.

DR programs may reduce electric service costs for the Customer, provide enhanced usage data, reduce emissions from electric generation, and provide demand flexibility.

CONTENTS OF APPLICATION Customer shall submit to Dover a written request to participate that includes the following: 1) Type of DR program; and 2) Metering requirements for participation. Dover’s approval of the application shall be granted within fourteen (14) days.

EFFECT OF APPLICATION AND PARTICIPATION IN DR PROGRAM Dover’s receipt and review of any documentation submitted by a Customer shall not constitute approval of such DR Provider or a guarantee of performance or payment by a DR Provider, nor shall Dover be liable for ANY damages sustained by the Customer.

RIGHT TO TERMINATE PARTICIPATION IN DR PROGRAM Dover reserves the right to disapprove a request to participate in a DR program or to terminate participation by Customer when, in Dover’s sole discretion, Dover determines that participation by Customer will be detrimental to another customer or to the City of Dover.

SPECIAL METERING REQUIREMENTS If Customer requires special metering equipment or devices to participate in the DR program, Customer shall provide the specifications for such equipment or devices in writing to the Dover Electric Department at the time of application or promptly thereafter. Within fourteen (14) days thereafter, Dover will provide the Customer with an estimate of the cost of the special metering equipment or devices and an estimate of the cost of providing special meter reading data. The cost of any special metering equipment or device shall be the responsibility of the Customer and shall be paid prior to the scheduled installation date. All costs for data or special readings shall be billed to Customer monthly.

Effective Date: February 28, 2011

25 City of Dover

MAYOR AND COUNCIL

COUNCIL RESOLUTION NO. 2020-08

A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF UP TO $732,200 WATER AND SEWER REVENUE BONDS OF THE CITY OF DOVER FOR THE CONSTRUCTION OF A CERTAIN SEWER PROJECT AND AUTHORIZING ALL NECESSARY ACTION IN CONNECTION THEREWITH

WHEREAS, the City of Dover (the "City") is authorized pursuant to Volume 52, Delaware Laws, Chapter 111, as amended by Volume 57, Delaware Laws Chapter 340, Volume 36 Delaware Laws, Chapter 158, as amended, and the City Charter (collectively the "Enabling Acts") to issue revenue bonds for the purpose of financing the extension, reconstruction or improvements to the City's water, sewer and electric systems;

WHEREAS, pursuant to the Enabling Acts, the City adopted a Bond Resolution on February 27, 1989 (the "Bond Resolution") providing for the issuance of water and sewer revenue bonds and pursuant to the Bond Resolution, the City has issued and there remains outstanding its (a) $750,000 Water and Sewer Revenue Bonds, Series 2000, (b) $5,581,059 Water and Sewer Revenue Bonds, Series 2009, (c) $2,404,017 Water and Sewer Bond, Series 2010, (d) $765,060 Water and Sewer Revenue Bond, Series 2011, (e) $6,125,000 Water and Sewer Revenue Bonds, Series 2013, (f) $881,400 Water and Sewer Revenue Bond, Series 2018, and (g) $4,000,000 Water and Sewer Revenue Bond, Series 2018A (the "Outstanding Bonds");

WHEREAS, the City desires to issue additional revenue bonds pursuant to the Bond Resolution on a parity with the Outstanding Bonds; and

WHEREAS, the City has approved certain capital improvements to its Sewer System and desires to issue its additional parity revenue bond or bonds (the "Bonds") pursuant to the Bond Resolution and to pay the costs of financing the replacement of a failing grit removal system that is located within the Puncheon Run Pump Station (the "Project"). The existing infrastructure is failing and is in need of upgrades. Delaying these upgrades will reduce the efficiency of the pump station and operational costs will continue to increase for the aforementioned pump station without the needed upgrades.

NOW, THEREFORE, THE CITY OF DOVER HEREBY ORDAINS (AT LEAST THREE FOURTHS OF THE MEMBERS OF COUNCIL CONCURRING HEREIN):

Section 1. Amount and Purpose of the Bonds. Acting pursuant to the Enabling Acts and the Bond Resolution, the City shall issue its negotiable obligations in the maximum aggregate principal amount not to exceed $732,200 to finance, refinance or reimburse itself for a portion of the cost of the construction and equipping of the Project, an estimate of which is appended hereto as Exhibit A.

P.O. Box 475 Dover, Delaware 19903 Community Excellence Through Quality Service COUNCIL RESOLUTION NO. 2020-08 PAGE 2

The monies raised from the sale of the Bonds (including the investment earnings thereon) after the payment of the costs of issuance, shall be expended only for the purposes authorized herein or as may otherwise be authorized by subsequent action by City Council. Authorized purposes include the costs of planning, constructing, acquiring and equipping the Project or any portion thereof; interest on the Bonds and any interim financing during the construction period and for a period of up to one year following the estimated date of completion; the costs of issuance of the Bonds and any interim financing; the repayment of temporary loans incurred with respect to the Project; and the reimbursement of authorized costs previously expended by the City from other funds.

Section 2. Terms of the Bonds. The Bonds shall be sold to the Delaware Water Pollution Control Revolving Fund (the "SRF Fund") administered by the State of Delaware Department of Natural Resources and Environmental Control pursuant to the terms of its commitment letter dated March 6, 2020 (the "Commitment Letter"), a copy of which is appended hereto as Exhibit B, and the other terms and conditions to be contained in a Financing Agreement between the City and the SRF Fund (the "Financing Agreement"). It is anticipated that the interest rate on the Bonds will be 2.0%.

Section 3. Security for the Bonds. The principal, interest and premium, if any, on the Bonds shall be payable solely from the City's Net Operating Revenue which is hereby pledged to secure the Bonds on a parity with the Outstanding Bonds. The full faith and credit of the City shall not be pledged to pay principal and interest on the Bonds.

Section 4. Rate Covenant. The City covenants that it will fix and collect rates, fees and other charges for the use of and for services furnished or to be furnished by the Sewer System, and will from time to time revise such rates, fees and other charges so that in each Fiscal Year the Net Operating Revenue available to pay debt service on the Bonds will equal at least the principal and interest requirements for the Bonds. If, for any reason, the revenues are insufficient to satisfy the foregoing covenant, the City shall within ninety (90) days adjust and increase its rates, fees and other charges or reduce its Operating Expenses so as to provide sufficient Net Operating Revenue to satisfy such requirement.

Section 5. Details of the Bonds. The Mayor and City Treasurer are authorized to determine the details of the Bonds including the following: the date or dates of the Bonds; provisions for either serial or term bonds; sinking fund or other reserve fund requirements of the Bonds; due dates of the interest thereon; the form of the Bonds; the denominations and designations of the Bonds; registration, conversion and transfer provisions of the Bonds; provisions for the receipt, deposit and investment of the proceeds of the Bonds; provisions for the replacement of lost, stolen, mutilated or destroyed Bonds; and provisions for issuing uncertificated obligations and all procedures appropriate for the establishment of a system of issuing uncertificated debt. The Bonds shall be executed by the manual or facsimile signature of the Mayor and City Treasurer, shall contain an impression of the City Seal or a facsimile thereof and shall be attested by the manual or facsimile signature of the City Clerk.

Section 6. Further Action. The Mayor, the President of the City Council, the City Treasurer, the City Manager and the City Clerk are authorized and directed to take such other action on behalf of the City, as may be necessary or desirable to effect the adoption of this Resolution and the issuance and sale of the Bonds and to provide for their security and to carry out the intent of this Resolution, including the publication of notices and advertisements and the execution and delivery of customary closing certificates. COUNCIL RESOLUTION NO. 2020-08 PAGE 3

Section 7. Effective Date. This Resolution shall become effective immediately upon its passage. The City Clerk is hereby directed to publish once in a newspaper published in the City a notice in substantially the following form:

"NOTICE IS HEREBY GIVEN that the City Council of The City of Dover, Delaware on June 8, 2020 pursuant to Chapter 111, Volume 52, Delaware Laws, as amended, adopted a resolution entitled as follows:

"RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF UP TO $732,200 WATER AND SEWER REVENUE BONDS OF THE CITY OF DOVER FOR THE CONSTRUCTION OF A CERTAIN SEWER PROJECT AND AUTHORIZING ALL NECESSARY ACTION IN CONNECTION THEREWITH"

The purpose of the issuance and sale of said bonds is to provide funds (approximately $732,200) to pay a portion of the costs of financing the replacement of a failing grit removal system that is located within the Puncheon Run Pump Station. The existing infrastructure is failing and is in need of upgrades. Delaying these upgrades will reduce the efficiency of the pump station and operational costs will continue to increase for the aforementioned pump station without the needed upgrades.

Any action or proceeding to contest the validity of said resolution or any of its provisions must be commenced within thirty (30) days after publication of this notice. After expiration of such period of limitation, no right of action or defense founded upon the invalidity of said resolution or any of its provisions shall be asserted, nor shall the validity of said resolution or any of its provisions be open to question in any court upon any ground whatsoever, except in an action or proceeding commenced within such period.

[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]

P.O. Box 475 Dover, Delaware 19903 Community Excellence Through Quality Service COUNCIL RESOLUTION NO. 2020-08 PAGE 4

By order of the City Council of the City of Dover.

City Clerk

ADOPTED this 8th day of June, 2020.

CITY OF DOVER, DELAWARE Attest:

Clerk, Dover City Council President, Dover City Council

APPROVED by the Mayor of the City of Dover on the 8th day of June, 2020.

Mayor

S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2020\ADOPTED\Resolution No. 2020-08-ISSUANCE & SALE OF UP TO $732,200 WATER AND SEWER REVENUE-SIGNED.wpd

P.O. Box 475 Dover, Delaware 19903 Community Excellence Through Quality Service COUNCIL RESOLUTION NO. 2020-08 PAGE 5

Exhibit A

Estimated Cost of Project

Project Total Bid Cost Delaware Water Pollution City of Dover Control Revolving Fund Financed Amount Financed Amount Puncheon Run Pump Station $732,200 $732,200 $0 Grit Removal System Replacement

P.O. Box 475 Dover, Delaware 19903 Community Excellence Through Quality Service COUNCIL RESOLUTION NO. 2020-08 PAGE 6

Exhibit B

Commitment Letter

P.O. Box 475 Dover, Delaware 19903 Community Excellence Through Quality Service COUNCIL RESOLUTION NO. 2020-08 PAGE 7

P.O. Box 475 Dover, Delaware 19903 Community Excellence Through Quality Service Board of Assessment Appeals

BOARD OF ASSESSMENT APPEALS EXEMPTION REPORT-MAY 26, 2020

A. MOUNT ZION AME CHURCH (BOARD RECOMMENDED APPROVAL TO REMAIN EXEMPT) (1) 108 N Queen St. (2) 106 N Queen St. (3) 106 N New St. (4) 104 N Queen St. (5) 102 N New St. (6) 118 N New St. (7) 118 N New St. (Side) (8) 35 N Queen St. (9) 37 N Queen St. B. DELAWARE STATE UNIVERSITY FOUNDATION (BOARD RECOMMENDED APPROVAL FOR REQUEST FOR EXEMPTION) (1) 205 S State St. C. NEW HARVEST BAPTIST CHURCH (BOARD RECOMMENDED APPROVAL FOR REQUEST FOR EXEMPTION TO BE RETROACTIVE TO 2019) (1) 1462 N Little Creek Rd. D. CAPITOL BAPTIST CHURCH (BOARD RECOMMENDED APPROVAL FOR REQUEST FOR EXEMPTION TO BE RETROACTIVE TO 2019) (1) 406 Kesselring Ave E. DOWNTOWN DOVER PARTNERSHIP CORP (BOARD RECOMMENDED APPROVAL FOR REQUEST FOR EXEMPTION FOR THE LAND ONLY) (1) 39 S West St

Board of Assessment Appeals

May 26, 2020

The Board of Assessment Appeals convened via WebEx at 9:00 am, by Chairman William Garfinkel. Board Members present were: Chairman William Garfinkel, Board Members Tom Burns, James Galvin, Todd Stonesifer as well as City Deputy Solicitor Gary E. Junge. Staff present were City Assessor Cheryl A. Bundek and Administrative Assistant Annette Hart.

Exemptions

Mount Zion AME Church

Locations: Exempt Request: 108 N Queen Street $15,000 106 n Queen Street $10,800 106 N New Street $38,100 104 N Queen Street $10,200 102 N New Street $9,900 118 N New Street $35,700 118 N New Street (Side) $33,400 35 N Queen Street $25,700 37 N Queen Street $9,900

BACKGROUND AND ANALYSIS

During the Exemption Audit in FY17, these properties were requested to be brought back by the Board of Assessment Appeals.

The Board gave these properties Exemption Status for three (3) years. They were supposed to come back with a plan for these lots. They had been used for parking and they had plans to build a church.

RECOMMENDED ACTION: Recommend that the request for exemption be reviewed.

Pastor Erica Crawford was present for the hearing.

The Assessor started by explained to the Board of Assessment Appeals that these properties were brought back for review at the request of the Board of Assessment Appeals during the 2016 Exempt Audit.

Pastor Crawford told the board that the church has met with the City Planner because the properties were zoned incorrectly but assured the Board that the zoning issue has been resolved.

She continued by letting the Board know that the organization has contacted a couple of Non- Profit organizations regarding using some of those lots for community gardens but found out that there are already a couple of community gardens in the area. She also mentioned that the lots have been used for school fairs and other community organizations.

Pastor Crawford explained that the church is trying to get building permits for parking lots on some of the properties approved, as the City of Dover currently does not allow properties to be paved for parking lots unless they are attached to a structure. Pastor Crawford told the Board that the church is working with the Planning and Inspection office to see if there is a way around that because so much of these properties are actively used for parking.

Mr. Burns complimented the organization for all the work they have done and made the motion to continue the exemption.

Mr. Stonesifer seconded the motion.

Motion carried 3-0 (Mr. Galvin had not been able to join the meeting at this time)

Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed to her.

Delaware State University Foundation

Location Exempt Request 205 S State Street $593,600

BACKGROUND AND ANALYSIS

An exemption request was submitted to the Assessor’s Office.

This property was purchased by Delaware State University Foundation in December 2018. On their application they do not specify what this property is used for other than that their mission is devoted to the welfare and future development of Delaware State University.

This Office is not aware of what the whole building is being utilized for, however a portion of the building is being rented by the House of Coffi.

RECOMMENDED ACTION: Recommend that the request for exemption be reviewed.

Lakresha Moultrie, Dr. Vita Pickrum and Henrietta Savage were present for the meeting.

Ms. Moultrie started by letting the Board know that the Delaware State University Foundation is a charitable affiliate of the University, which owns the property. She told the Board that the building is currently undergoing renovations and will ultimately be used by the University as well as the Foundation.

Ms. Moultrie explained that the building was gifted to the foundation, which also included the “House of Coffi”. She told the Board that they are not making a profit from the “House of Coffi”, that they are losing a small amount of money.

When asked by Chairman Garfinkel if the Assessor had something to say on the City’s behalf, Mrs. Bundek told the Board that she wanted to mention that the “House of Coffi” was located within this property as well that Dr. Pickrum had joined the hearing.

Mr. Burns asked about the losses the Foundation is incurring due to the small business, he explained that the Board wanted to make sure that the coffee shop is not producing any income for the Foundation.

Dr. Pickrum told the Board that the Foundation is paying for the utilities and all other expenses for this building which include utilities for the coffee shop which are quite expensive.

When asked by Mr. Burns as to when the organization is planning on moving into the building, Dr. Pickrum explained that everything has been pushed back because of the pandemic.

Mr. Burns said that he was fine with granting the exemption for the property but would like to revisit the property in two years to make sure that coffee shop was not used for profit.

The Assessor said that her office could keep an eye on it and let the Board know if more income producing tenants move into the building.

Chairman Garfinkel expressed his concern and wanted to know more about the rental income for the coffee shop.

Ms. Moultrie told the Board that she would be more than happy to provide detailed information regarding the rental fees as well as all utility bills to the Board via email.

Chairman Garfinkel pointed out that they are renting space to a commercial property and should therefore be making a profit.

Ms. Moultrie explained that the coffee shop only takes up approximately 10% of the square footage of the building. She also reiterated that the coffee shop came with the building when it was gifted to the organization.

Chairman Garfinkel’s opinion was that the organization should be paying property taxes on the portion of the property which is occupied by the “House of Coffi”. He asked the Assessor if it would be possible for the coffee shop to be broken out from the main parcel for taxing purposes?

The Assessor explained that she would need measurements from the foundation as her office does not have exact measurements.

Chairman Garfinkel told the Board that in his opinion the portion of the coffee house should be taxed, and the rest of the building could be tax exempt and proceeded to make the motion to tax the portion of the building which houses the coffee shop and exempt the rest of the property.

Mr. Burns seconded that motion for sake of discussion and asked the Deputy Solicitor if there are any models considering the percentage for the minimums.

Mr. Junge said that he sees no case law regarding the percentage for the minimums, but that he did see case law for taxing the 10% of the building and exempting the 90%.

Ms. Moultrie mentioned that she sees case laws regarding properties held by way of investment and mentioned a specific case law that had to do with loss of income. She told the Board that the University is taking a loss for that portion of the property.

Mr. Burns asked the Assessor if there are properties in the City of Dover which are split for this reason. Mrs. Bundek explained that there are not, because it would be difficult to split portions of a property for exemption and keep the rest of the property in line with like properties for valuation purposes.

Mr. Burns asked the Assessor if she could give an approximate percentage of area of the coffee shop. She replied that percentage of the coffee house is approximately 11% of the building. He also asked for how long the lease continues and was told that the lease is a multiyear lease and is up for renewal in three years.

Mr. Burns expressed his concern regarding taxing the property and would like to split that portion from the building.

The Assessor expressed her concerns splitting the property to exempt a portion of the property.

Mr. Junge told the Board that he did find some language regarding similar cases but would like to summarize his findings and forward them to the Board by the end of the day or early next day.

The Board decided to table the hearing until May 27, 2020 at 11:00 a.m., to give the Deputy City Solicitor time to provide an opinion. At that time, members of the Delaware State University Foundation would be able to call back in and participate in the continuation of the exempt hearing.

On May 27, 2020 at 11:00 a.m. Ms. Moultrie, Dr. Pickrum as well as Ms. Savage were available per phone for the continuation of the exempt request hearing which was tabled on May 26, 2020.

Deputy Solicitor Gary Junge was not present at the time the meeting was called to order.

Chairman Garfinkel proceeded to start without him.

Ms. Moultrie went over the utilities and other expense information for the property she provided via email after the hearing ended the day before.

Chairman Garfinkel asked who was responsible for the utility bills.

Ms. Moultrie told him that the bills are paid by the Foundation, keeping the lease agreement the previous owner made with the tenant. In the agreement it also states that the tenant is responsible for 16% of the utilities which is paid by the tenant twice a year.

Mr. Burns pointed out that the Foundation inherited the tenant when they where gifted the property, he explained that the Foundation did not actively pursue the coffee shop to rent space within the property for the purpose of generating income.

Mr. Burns went on to make the motion to approve the exemption retroactive to 2019.

Mr. Galvin seconded the motion.

Deputy Solicitor Gary Junge joined the hearing asking if there were any questions regarding the information provide by Ms. Moultrie.

Chairman Garfinkel was wondering if there would be a change once the Foundation is able to move into the building.

Mr. Junge was concerned that once the organization moves into the building, will they split the cost 90-10% with the tenant and the coffee shop then become a for-profit enterprise, pointing out that the organization is not allowed to make a profit.

Ms. Moultrie pointed out that in the lease agreement the tenant is only liable for a percentage of the utilities and that all other expenses are paid by the Foundation.

Mr. Moultie explained that under the lease agreement, they can only request payment for electric costs. They found that the sewage and gas bill have been very high and therefore the foundation has been looking into what they can do to perhaps make the tenant pay some of that.

Chairman Garfinkel had a question regarding wording in a letter they received from Mr. Junge. In this letter Mr. Junge stated that in Delaware it is up to the board to determine that the entity is trying to secure a profit. He was wondering how the board would determine if the foundation is not trying to make a profit.

Mr. Junge pointed out that the coffee shop was already leasing space in the building at the time the building was gifted to the foundation. The question would be what the foundation is intending to do with the profit going forward.

Chairman Garfinkel pointed out that there is a motion to approve the exemption, which has been seconded and asked for the members to vote.

Motion carried 3-0 (1 recusal)

Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed.

New Harvest Baptist Church

Location Exempt Request

1462 N Little Creek Road $387,000

BACKGROUND AND ANALYSIS An exemption request was submitted to the Assessor’s Office.

This property was purchased by the Church in August 2018. The Church is using this property for outdoor functions. They are in the process of clearing the property of unwanted items such as bushes, etc. They are in the process of building a church building on the property to be used for religious functions. As of this date there are no active building permits for this property that the Assessor’s Office could find. They are requesting that this exemption be retroactive to July 2019 billing.

Pastor McBride was present for the hearing.

The Assessor went over the Background and Analysis of the property.

Chairman Garfinkel asked Pastor McBride to tell the board what brought him to the hearing.

Pastor McBride told the Board that the Church has the 501(c) 3 status and should therefore be exempt from paying property taxes.

Chairman Garfinkel asked what the church is using the property for?

Pastor McBride told the Board that they are planning to build a 12,000 square foot facility on the lot. He explained that the organization has been using the lot for block parties to introduce themselves to the community and that the organization is planning on being a fully functional church within the next two years.

Chairman Garfinkel asked what the time line for building the church would be?

The Pastor told the Board that they are planning to start construction in the fall of 2021 or spring

of 2022. The Church already has a contractor and is in the process of designing the facility but had to stop due to the pandemic.

Mr. Burns asked if the organization currently had a building and was told by the Pastor that they are currently renting space in the Agricultural Museum in Dover.

Mr. Burns also asked how large the current congregation is to get an understanding of how the funding is going.

The Pastor explained that the church currently consists of 80 member and was 7 years old. The organization is planning on paying the church off in August, due to the generosity of the members.

Mr. Burns asked the Assessor if the property has been used for anything other than the attended use. Mrs. Bundek assured the Board that he property is not used for anything else, because she passes it every day.

Mr. Burns moved to make the motion to grant the exemption and it to be retroactive to 2019.

Mr. Stonesifer granted the motion.

Motion carried 3-0 (1 recusal)

Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed.

Capitol Baptist Church

Location Exempt Request

406 Kesselring Avenue $141,700

BACKGROUND AND ANALYSIS

An exemption request was submitted to the Assessor’s Office.

This property was purchased by the Church in February 2019. This property will be used to house missionary families and ministry workers as they pass through and come off the field. There will be no charge to these families and workers. It will be a ministry of the church. They are requesting that this exemption be retroactive to July 2019 billing.

Pastor Moore was present for the hearing. He explained that the home was purchased to house missionaries only. The Church does not charge any rent.

Mr. Burns asked if the property was located next to the Church and was told by Pastor Moore that it is located right across the street from the church.

Chairman Garfinkel asked the Assessor if the use of this property would warrant for a “Change of Use”?

The Assessor explained that since the property is used for residential purposes the “Change of Use” for the home would not change. She did tell the Board that there is a Business License and that the property has also been inspected by the Fire Marshal.

Mr. Stonesifer moved to approve the exempt request and it to be retroactive to 2019.

Mr. Burns seconded the motion.

Motion carried 4-0

Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed.

Downtown Dover Partnership Corp.

Location Exempt Request

39 S West Street $587,800 (Land and Building Value)

BACKGROUND AND ANALYSIS

An exemption request was submitted to the Assessor’s Office.

This property is owned by the Downtown Dover Partnership Corp., they are requesting an exemption on behalf of the Inner City Cultural League Inc (which is 501(c )3. The DDP has leased the property to Inner City Cultural League for eight years. The building has an abatement from Tax for 10 years. The property will be fully taxed in July 2025. The land is only being taxed at this time.

Tina Bradbury was present for the hearing.

The Assessor started the hearing by going over the Background and Analysis, she also explained that an exemption cannot be granted based on the building use or who the tenant is. The exemption must be based on the property owner.

Ms. Bradbury told the Board that she started with the organization about 5 years ago and was not even aware that the property had a 10-year Tax Abatement.

The Assessor told her that the organization applied for the abatement at the time they started the permit process.

Ms. Bradbury told the Board that the organization is paying a lot in taxes and does not receive any revenue. She said that the organization is still in the process of fixing up the property and cannot afford to pay the property taxes.

Chairman Garfinkel asked what kind of a corporation the organization is.

Ms. Bradbury said that they have the 501(c) 3 as well as 501(c )6 status.

Chairman Garfinkel asked what 501 (c )6 stands for?

Mr. Junge explained that a company with the 501 (c) 6 is listed as an organization who promotes business but does not generate a profit and does not pay shares or dividends.

Chairman Garfinkel asked if in Delaware only organizations with the 501 (c) 3 qualify for exemptions.

Mr. Stonesifer explained that most of the properties owned by the organization are income producing properties but pointed out that the subject property is not.

Mr. Junge wanted to clarify that the exempt application was filed for a tenant.

Chairman Garfinkel pointed out that it was just discussed that an exempt status can only be granted to the property owner and not the tenant.

Mr. Junge read through the Delaware Statute and concluded that this organization may not be an exempt entity and that the City of Dover Council may have to decide whether to grant the exemption or not.

Mr. Burns asked how much rent the organization collects.

Ms. Bradbury told him that they do not collect rent, nor do they have any other revenue.

When asked by Mr. Burns if they own the building only, Mrs. Bradbury explained that the organization owns the land only.

The Assessor told the board that due to the 10 year Abatement the land is taxed only and that once the abatement time is up the building will be taxed as well.

Mr. Stonesifer explained that once the renovations of the building are done the entire property will be deeded to the Inner-City Cultural League. He also pointed out that the organization receives its funding from the City of Dover.

Chairman Garfinkel said that since the organization does not have the 501 (c) 3 status they should not be exempt from property taxes and therefore made the motion to deny the exempt request.

Mr. Burns asked the Assessor what she believes City Council opinion would be?

The Assessor told Mr. Burns that she does not know which way Council would vote on this exempt request.

Mrs. Bundek asked Ms. Bradbury if the organization has applied for exemption with Kent County.

Mrs. Bradbury told the Board that she did but that the County is currently not holding any hearings due to the pandemic.

Mr. Burns was concerned about stirring up any controversy if the County grants the exemption and the City does not.

Mr. Junge offered to get in touch with the County’s Attorney to see if they would grant them the exemption.

Mr. Burns expressed his concern over not exempting the property because it is not held by way of investment, it is receiving its funding from the City of Dover and will be deeded to a Non-Profit organization for $1 once the renovations are complete.

Mr. Stonesifer explained that this organization purchases properties Downtown Dover, renovates them and gives them away because the City of Dover, as a Municipality, is not allowed to do this. Mr. Stonesifer explained that in one way or another the City of Dover owns the property as the organization is affiliated with the City of Dover.

Mr. Junge asked if the City of Dover owns the Downtown Partnership?

Mr. Stonesifer explained that the Mayor appoints members for the organization who that are approved by City Council.

He pointed out that out of 12 board members, 5 are City officials.

Mr. Junge pointed out that these are good arguments for leaning towards the exemption.

Mr. Burns made the motion to approve the exemption.

Mr. Galvin asked for some clarification regarding the abatement application made by Mr. Salters. He wanted to know if the abatement was on the improvements and on the land?

The Assessor explained that the abatement is on the improvements only and that the organization is paying taxes on the land only.

Mr. Galvin asked why Mr. Salters did not file for an abatement on the land.

The Assessor explained that Mr. Salters did not own the land and could only apply for the improvements.

Chairman Garfinkel went over the application for exemption pointing out that the application on which it states the application is filed by the tenant.

Mrs. Bradbury apologized stating that at the time she applied for the exemption she was not aware that there was an abatement on the building.

Mr. Junge pointed out that by what he heard the organization is closely affiliated with the City of Dover.

Mr. Stonesifer pointed out that the organization was run by city employees until a few years ago.

Chairman Garfinkel expressed concern that if the Board approves this exemption, could this set a bad precedence for future exempt applications.

Mr. Junge explained that there could always be unintended consequences, but that in this case the Corporation is a Non-Profit agency which is not paying income tax. If they would start to make profit they would not qualify for the exemption. He pointed out that they are funded by the City of Dover, they were staffed by the City of Dover and that the organization is doing things for Dover that the City could not do.

Mr. Burns made the motion to approve the exemption on the land only.

Mr. Galvin seconded the motion.

Motion carried 3-0 (1 recusal)

Mrs. Bundek informed the appellant, that the City Council has the final decision and that a letter with the date of the Council Hearing would be mailed.

The hearings for the exempt properties were adjourned at 10:48 a.m.

COUNCIL COMMITTEE OF THE WHOLE

The Council Committee of the Whole was held by video conference on June 9, 2020 at 6:00 p.m., with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Cole, Mr. Polce, Mr. Taylor, and Mr. Lindell. Civilian members present via video or telephone for their Committee meetings were Mr. Caldwell and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement), Ms. Maucher (Utility), and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration).

PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE

The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding.

Adoption of Agenda Mr. Neil moved for approval of the agenda, seconded by Mr. Taylor and unanimously carried.

Presentation by Delaware Union – Youth Soccer Program and Potential Grant Mr. Dan Simmons and Mr. Dwayne Henry, Jr., Delaware Union, reviewed their presentation titled “Delaware Union,” located in the meeting packet. Mr. Simmons stated they were trying to come up with plans that run at little to no cost for children in Dover. Mr. Simmons noted that they understood that there is a recreational program running through the City’s Parks and Recreation Department currently and they would like to help supplement some of the programs that are currently running. Mr. Henry stated that they are trying to pool all the existing resources that are out there, the City of Dover parks program, their program, and connecting all of that together to give a good model and structure for the kids to be able to participate in.

Mr. Simmons noted that part of what they are looking to do is develop a relationship with the City Parks program and help with the coaches, the players that are already existing there, and then see if there is a way that they can help add to the numbers of kids that are already participating in the City’s program. Mr. Simmons noted that they are licensed coaches through the U.S. Soccer Federation. He stated they are involved with players of all ages and even participate and run a program for special needs.

Mr. Cole stated that he knew that the Union came to City Council about five years ago and that based on his day job and this job, he is open to any type of partnership and any type of sport. Mr. Cole asked what the specific ask was from the Delaware Union and noted that he knew the City’s Parks and Recreation program is very good. Mr. Simmons noted that he was the one who spoke at the Council meeting five years ago and at the time he was not 100% sure what they were looking for because it was all very new that they were being removed from Schutte Park. Mr. Simmons stated with the addition of several programs in the area, they have found their place as being able to provide coaching opportunities. He also stated for the most part, people have a lot of coaches and parents that are willing to be involved with limited knowledge and resources, Delaware Union is looking to supplement those resources and as far as the ask goes, it is just to be able to get involved. He noted it is not so much they are looking for any money or looking for fields, it is how they can get involved and help bring players into the City’s programs, find players, help the players that are in the City’s programs that may be interested in taking the next step out of recreational soccer and into a travel program or ones that may be looking for additional training. He noted they are really just hoping to introduce themselves again and open the door for communication and potential future programming. COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 2

Mr. Neil provided background history of how Major League Baseball actually spurred the movement towards soccer in the country. Mr. Neil stated he saw nothing for the females listed in the presentation. He noted that becomes an extremely important part of the program, if it does not, working with disabilities is marvelous. Mr. Neil stated he thought all they are asking for is permission to meet with City Staff and to see how they may help and thought that was great. He stated he would support them talking with the recreation staff to see how they may utilize their services. Responding to Mr. Neil, Mr. Simmons stated they do not differentiate between males and females. He noted oftentimes they put them side by side, one of the things they have learned over the years is as kids are maturing, typically it is females that mature faster, so they are actually able to keep up and push around some of the boys. He noted that they look to incorporate males, females, all ages, all athletic ability.

Mr. Henry stated for both groups it is a lifelong or youth long activity that they are able to participate in. Mr. Henry noted under pathways there are three different possibilities for a kid, it is more about opening those doors and avenues. He noted they are open to offering stuff in the winter as well, but for the kids that really enjoy coming out there playing, they want to be able to offer additional programs throughout the year, give them possibilities and open doors that they might not have had before.

Mr. Neil asked if there was any action that needed to be taken or if this was just the beginning of a discussion and then they can bring it back to see whatever the specific ask is. Responding to Mr. Neil, Mr. Anderson stated that it is for consideration, that way the discussion can formally be endorsed and be opened, and then they will see what proposal comes out of it.

Mr. Polce stated as a former Olympic Development Program (ODP), travel and then collegiate soccer player, he knew the process fairly well. He noted that as they stand, the Dover Parks and Recreation program has a full census. Mr. Polce asked if the long term goal of Delaware Union is to identify players that might have a higher skill set and then attempt to have those players matriculate to be part of Delaware Union, to open up further avenues for travel. Responding, Mr. Simmons stated, potentially, but he would not want to be viewed as somebody who is just coming in and trying to take players from recreation programs because there is certainly a tremendous need for recreation programs. He noted they do have many instances where kids just become bored with a certain level and they look for something else.

Mr. Polce stated that Delaware Union has a few locations and facilities for training, but asked if part of the conversation is also about leveraging or maximizing resource allocation through a partnership with the City of Dover, and if the goal is to establish a greater understanding of shared space, or shared training space. Responding, Mr. Simmons stated at this time, they have been using space at the County facility on New Burton Road, for a couple of years. He noted he started out running programs for them and helping assist with programs there in exchange for space, but at this time, they are not asking for space. Mr. Simmons noted that if the City said that they would like to offer clinics and they want to run it at Schutte park or at any of the other parks, and would like Delaware Union to come do that, that would certainly be something that they would look to work with the City to do. He noted that they turned over the fields that they had on Lewis Drive because it became cost prohibitive for them to continue to maintain those fields with the new program opening up. He stated that there are four programs running in the County area right now and not having that many kids, they were not able to continue to really fund that park without raising their fees. He noted that they have two teams that they are starting out with right now, so the kids will not have to leave the Dover area. There are certainly enough kids in this area, but the struggle is just giving those kids COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 3 direction and providing them a pathway and helping the families understand the benefits that they can provide.

Responding to Mr. Lindell, Mr. Simmons stated that five years ago or recently, since this has been on the agenda, there have been conversations with the City’s Parks and Recreation Department. Mr. Simmons noted that they have tried and personally felt like the Parks and Recreation Department did not want anything to do with them. He noted it has been sluggish, as a go to try to develop a relationship, but they reached out a couple of times. Mr. Simmons noted that he did not feel that what they are trying to do has been well received and that could honestly be on their part, since they have not really laid out the pathway that they are presenting today. Mr. Simmons noted that he spoke with Mr. Sudler regarding, a U.S. soccer organization and their availability to get grants. He noted that sometimes those grants are available to certain demographics or areas of the country. He noted that was how they would be looking to hopefully fund programs for free or very little cost.

Mr. Lindell stated the issue might be just prior history, maybe there might not be the trust there because there has been history where programs come in and peel kids off of a program, that up to this point they are filling the program pretty well. He noted that he has no problem with furthering discussions as far as offering more to the athletes that are living within City limits, who choose to participate in City programs. He stated that he does not want to sacrifice the hard work of the Parks and Recreation Department either and that maybe another discussion with individuals in Parks and Recreation Department or maybe with Mr. Steve Pickering might be warranted. Mr. Lindell stated that he would be happy to volunteer and sit in on the meeting just to listen as well. He stated that if it is something that can benefit both groups and help their kids at the same time, he is all for it.

Mr. Anderson stated that there were a lot of changes over the last five years, which may have inhibited necessary discussions. He noted that there has been a lot of turnover in leadership and it probably was difficult to open up channels of communication when they were trying to focus on getting moved, needs assessments, and park plans, so there is new opportunity.

Mr. Sudler stated that he supported this initiative and stated the Mr. Lindell was correct, they do not need to reinvent the wheel, however, nor diminish the efforts of the City and employees in that department. Mr. Sudler stated he believes that Delaware Union’s service can fill a gap that they may not be aware of. Mr. Sudler suggested that they look at some of the programs that were mentioned on the Social Action Commission of Mount Zion A.M.E. Church that was submitted in 2014. He stated they may need to also assess which programs or which one of the programs that are on both these surveys that they have officially integrated into their comprehensive plan via City Council vote in the past, which programs, activities that they could help bring to light.

Col. Dix suggested they hold four or five summer clinics at three or four of the City’s parks to initiate their program and try to stimulate people, getting into soccer rather than trying to get involved with the City’s various established teams. He noted then that way they build on that foundation.

Mr. Sudler moved to refer this proposal to stand for further development. The motion was seconded by Mr. Taylor and unanimously carried. COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 4

Evaluation of Requests for Proposals - Architectural and Engineering Services for Five Recreation Projects with Costs (RFP #20-0024CM) Mr. Matthew Harline, Assistant City Manager, reviewed the background and analysis regarding the evaluation of request for proposals for Architectural and Engineering Services for Five Recreation Projects with Costs (RFP #20-0024CM).

Staff recommended 1. Authorize the City Manager to negotiate and sign an agreement with Whitman, Requardt & Associates, LLP of Wilmington DE/Baltimore, MD, to provide architectural and engineering services to the City of Dover for five recreation facilities; and 2. If the Committee/Council prefers the option for a design with a modular building, they can choose the Optional proposal for $20,000 deduction.

Responding to Mr. Neil, Mr. Harline stated the building's use would be for programming, an office space, and for exterior and interior bathrooms. Mr. Harline stated the direction to the engineers is to incorporate the mechanical part of the splash pad with the building. There is room for both, and they believe there is also room in that northern part of Dover Park, near the entrance off of White Oak Drive. He stated that they believe that there is also room there for a Can-Do Playground for all three of those items. Mr. Harline stated the design and public participation process will be there for any group to participate, including IMA. He noted that the IMA also approached public schools and they have an agreement, or they were working on an agreement to do programming in Towne Point.

Mrs. Donna Mitchell, City Manager, stated the building is not figured out yet, part of the design is to have workshops and find out all the different components they are going to be talking publicly so while they know in their mind they need bathrooms, an office space, and certain parts, they still do not have all that. She noted that is part of what this engineering is going to do, it is still not all tied together yet. Mrs. Mitchell stated they have asked in the RFP for certain components to be designed and engineered, so it is going to be based on discussions as to what they pull together in each one of those options and that has not been done yet. She noted part of the RFP was four workshops for those planning sessions. Mrs. Mitchell noted that this was put through under the emergency order as well, but they found a mistake in the action form, so she asked Mr. Harline to put it on the agenda and just bring it through committee.

Mr. Sudler stated that it sounded like it is a workshop to revisit those programs and those activities that might be a good fit for constructing a facility, that would host or be able to host the programs and activities that were being desirable by the applicants or constituents in that area, or those who filled out the survey. Mr. Sudler asked Mrs. Mitchell if that was correct. Responding to Mr. Sudler, Mrs. Mitchell stated she met with the IMA membership a couple of different times to discuss the building, what they would like to see in the building, and what we could afford in the building. She stated part of it is they wanted an industrial kitchen and they wanted a lot more than we were looking to put in this building and the size of the building. She stated that they came to understand that they are going to do a certain size of building. They were increasing the size so they can do more programming in it, but she told them that they would not be doing an industrial kitchen, but will be putting a building together to get the citizens input and that will be part of the workshop, but it was not going to be what they were looking for.

Mr. Sudler agreed and did not think there should be an industrial kitchen in there, but that was just his personal opinion. He stated that if they tailored it towards the community and they have said they want it, then he thought it was reasonable. Mr. Sudler stated the workshops should solely focus on the data gathered so that they bring some validity to the data that the City has gathered, so they know that they have heard their COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 5 voice and that their decisions are based off of what they have expressed with some flexibility. He noted that everything has to be within the parameters or scope of what the constituents and applicants wanted.

Mr. Harline noted that one of the advantages of Whitman, Requardt & Associates, LLP was that they did the Dover Park Master Plan, so they already know about that.

Mr. Anderson stated that Council endorsed the building at Dover Park at least three different times, and it is including the latest time with the master plan they voted for the option that included a building, but the school opened up some possibilities. He noted that it saved them money and allows them a lot more flexibility so that everything does not have to be done at one location.

Responding to Mr. Taylor, Mr. Harline stated that the travel costs were not listed, which was one of the things that they did not particularly like about the proposal, but has asked them to include all the costs. Mr. Harline also stated that they made it clear in the proposal that they were looking for, which included participation with minority or women owned business enterprises. Whiteman, Requardt & Associates, LLP was the only one who came forward with a proposal there. He stated they will be working with Desmond A Baker and Associates.

Responding to Col. Dix, Mr. Anderson stated that the five project items that Col. Dix was referencing were from different plans and cost savings. Mr. Anderson noted all of those plans have been filled together and have been rolled into one project.

Responding to Col Dix, Mr. Harline gave the following updated regarding different projects:

• The splash pad, Can-Do playground, indoor classroom or restrooms would be included. • They were doing a skate park in Schutte Park, but not the linear skate facility that was proposed in one of the original versions of the Dover Park Master Plan. • They were planning to still do a community garden, but he did not think that would require engineered designs. • The 10 bench parks were still planned, but it is not part of the engineering design and that they were already working on the pond enhancement. • He did not remember wildlife enhancements, bird houses, bat boxes, and view scopes as a part of the plan, but that it was not something they would have in the engineering plans, but they are still very possible.

Mr. Sudler asked if they reached out to the Rotary Club regarding the Can-Do park. He noted that the Rotary Club stated in the past they contributed to as much as $100,000 or $400,000. Responding to Mr. Sudler, Mr. Harline stated that it was reported that they pursued that option and was not successful. He noted that it is both in the budget and in discussions with Mr. Robin Eaton, Director of Parks and Recreation, it was their intention to try and seek donations. Mr. Harline stated that he did not personally make contact with the Rotarians. He stated for the RFP, they have City money for, but the for the construction he would certainly like to try and purse additional funds. Mr. Sudler asked Mr. Harline to reach back out to them and thought that they definitely need to exercise that option because it is a grassroot initiative and also gives them something to be part of and proud of.

COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 6

Mr. Caldwell voiced his concerns regarding the cost of the engineering plans for the total project at the end. He asked if they are keeping tabs on what it is going to involve, and how much. Responding to Mr. Caldwell, Mr. Harline stated that the prices before the committee were the ones they presented with the first version, but in the Committee Action Form it was incorrect, so those prices have not gone up. He noted that they believe that the bid by Whitman, Requardt & Associates, LLP is going to be the most comprehensive and maintainable and will be able to stay within those boundaries.

Mr. Cole asked if there was a stipulation when the old building was torn down and if there were funds put in place. Mrs. Mitchell stated that there were funds put into the reserve account which is partially what they had been using to do these projects. Responding to Mr. Cole, Mr. Slavin stated that he recalls that it was put into the reserve and they did put it into the master planning for this site.

Mr. Neil clarified that the Can-Do park was the presentation by the Wilmington Rotary and it was his understanding that the local Rotary Club did not want to participate in it at that time. He noted that does not mean they may not decide that they will want to participate now, but it came from Wilmington. Mr. Neil agreed with Mr. Sudler that they should go back to the Dover Rotary Club.

Mr. Sudler moved to recommend approval of Staff’s recommendation as presented, seconded by Mr. Hare and unanimously carried.

Mr. Neil moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Anderson and unanimously carried.

Meeting adjourned at 7:15 p.m.

UTILITY COMMITTEE

The Utility Committee met with Chairman Cole presiding.

Adoption of Agenda Mr. Sudler moved for approval of the agenda, seconded by Mr. Neil and unanimously carried.

Annual Engineering Consultant's Report on the Operation and Maintenance of the Electric System - Fiscal Year 2019 Ms. Lori Peddicord, Controller/Treasurer, presented the Annual Engineering Consultant’s Report on the Operation and Maintenance of the Electric System – Fiscal Year 2019.

Staff recommended acceptance of the report.

Mr. Neil moved to recommend acceptance of the report, as recommended by Staff. The motion was seconded by Mr. Slavin and unanimously carried.

The motion for adjournment of the Utility Committee meeting was unanimously carried.

Meeting adjourned at 7:22 p.m. COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 7

LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE

The Legislative, Finance, and Administration Committee met with Chairman Lindell presiding.

Adoption of Agenda Mr. Neil moved for approval of the agenda, seconded by Mr. Taylor and unanimously carried.

Downtown Dover Partnership Parking Solutions Ms. Diane Laird, Executive Director of the Downtown Dover Partnership (DDP), Mr. Chris Robocker, DDP Parking Committee, and Mr. Jed Hatfield, President of Colonial Parking Inc., reviewed the background information for the Downtown Dover Partnership (DDP) Parking Solutions.

The Partnership recommended to proceed with the Memorandum of Understanding (MOU) to design and implement a comprehensive parking solution.

Responding to Mr. Sudler, Mr. Hatfield stated that they were thinking there will probably be about half a dozen people dedicated to the downtown Dover Program. He noted until they really develop the details of the program they will not know what the full staffing looks like, but that is their expectation that would be the right number to manage the on-street parking which is somewhere around 250 spaces give or take, as well as the off-street parking lots that are currently managed by the Partnership.

Responding to Mr. Sudler, Mr. Hatfield stated that he did not know percentages off the top of his head regarding the diversity within Colonial Parking, Inc., but that they have a very diverse workforce in Wilmington. He noted that many of them, unfortunately, are furloughed right now because of what COVID has done to the parking market in Wilmington, Delaware. He noted that they have a lot of diversity in ethnicity, but he did not know diversity in religion.

Mr. Anderson stated that they had a good comprehensive solution with some online options, but people are mobile when they are parking. He encouraged Mr. Hatfield to think about an app. Mr. Hatfield stated that from Colonial Parking's perspective, they have worked with a variety of apps. He noted that there are some that help a person find a place to park and there is one in particular, SpotHero, that they have done some work with. He noted that there are other apps that actually are their payment methods

Responding to Mr. Anderson, Mr. Hatfield stated that they would be managing the permits too. He noted that they have outlined it in their response to the RFP that they would be managing the off-street parking lots, as well as the on-street parking. Part of the management of the off-street parking lots would be managing the monthly parkers. Mr. Hatfield stated they would manage those permits a little differently than is currently being done, in that they would register monthly parkers. They would go into their database and customer care system, and then they would just continue to get billed monthly for as long as they wanted to continue to park in their selected facility.

Responding to Mr. Taylor, Mr. Hatfield stated that they do have some electric vehicle charging facilities in some of their parking facilities in Wilmington. Mr. Hatfield stated his expectation is during the development of the downtown parking program, they would evaluate the demand for electric vehicle charging and if there is demand for it, then yes, they would be prepared to install and maintain that equipment as long as there is a demand for it to use. COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 8

Mr. Neil expressed his concerns regarding seniors who do not have the apps. He asked with the smart parking, is there going to be places for seniors to be able to come in and use real U.S. money or a credit card if they wish. He noted that often he cannot find parking, but he can in the E-ZPass lots and that the solution that they have presented to them is the best solution because they will have those spots that can be open and they can still satisfy what E-ZPass needs in order to stay in the downtown area. Mr. Neil noted that he was very impressed with this program. He noted that he expects that there is one thing that they will have to commit with and that they are going to be using City streets for this process and that it is going to be a long term process so they can get their money back in what they are going to invest in them.

Responding to Mr. Contant, Mr. Hatfield stated that yes, effectively, Colonial would take control to the extent that they would be retained by the Downtown Dover Partnership to manage those parking assets. He noted that really the control would be moving from the City to the Partnership and then Colonial Parking would be engaged by the Partnership. Mr. Hatfield stated that they would not be directly in control and authorized, but rather they would be working on behalf of the Partnership to manage the parking.

Mr. Lindell stated that it is a big decision to make because of the fact that once they turn over control of streets and such, Council will be held to the decisions that are made on those streets and they are giving up some of that accountability. Mr. Lindell asked if the Dover Police Department has any response or have they been approached by the plan or with the plan. Responding to Mr. Lindell, Ms. Laird stated that the solution is yet to be developed and they encourage all Council members and members of the public to respond. She noted that she has had a discussion with the Police Chief and invited him to become a part of the process. She invited everyone to be a part of the solution so that nobody is surprised about what the final design looks like.

Mr. Lindell stated last year around this time they were talking about a parking garage and originally when they talked about it they were talking about a space problem, but now they are not talking about a space problem. He stated that there are some concerns from his constituents regarding how this plan is different from the parking garage and because they put money into different things before. Responding to Mr. Lindell, Ms. Laird stated that this is an interim solution to allow them to better assess and manage the parking opportunities that they have without investing in a much more complex and expensive solutions of the parking garage. She noted that it allows time to determine the need and that they can grow into and make excellent use of whatever it is they have most efficiently. She noted that they can recognize when it is truly time to go forward with a garage and by that time, it is very possible that they will have a good amount of money that they can put toward that. Mr. Hatfield noted that the parking study that was done a few years ago concluded that there was adequate parking and where it missed the mark. He noted that the areas where there was a lot of vacant parking available were the less desirable locations and not driving much demand. The other thing that the study neglected to point out was while there was excess parking space, it was less than 200 parking spaces, so one big employer coming to town and that excess capacity would be gone quickly. Mr. Hatfield noted that the solution that they have worked with the Partnership to try and develop is trying to do the best of both worlds, manage the current assets that they have to the best of their capacity and start generating some revenue that can then be put towards a future structure at some point down the path.

Mr. Lindell asked Mr. Hatfield if he had experience in the other municipalities that they do business with where they have had a situation where they have taken over and made the decisions and some of those decisions have not worked out. Responding to Mr. Lindell, Mr.Hatfield stated what they have proposed and have been working with the Partnership is really a collaboration approach. Mr. Hatfield stated what they COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 9 have suggested is not that type of model, rather that they come in as a manager, a partner with the City and the Partnership to develop this program. He noted if implemented, they will be putting some cash in, in the form of purchasing the equipment that is needed to get the system going and based on their number, they will be able to get repaid for that within five years and after a fee for Colonial Parking, the net revenue is really accruing to the benefit of the Partnership, not the Colonial Parking. He noted that because they are there as a manager and those funds really are to the benefit of the Partnership, it is really the Partnership and the City that will be driving how the program works and what it does.

Responding to Mr. Contant, Mrs. Donna Mitchell, City Manager stated the parking permit money goes to the Downtown Dover Partnership (DDP). Ms. Laird noted that is part of the discussion in the solution, but currently that is the way it is set up. Mr. Hatfield noted that the parking fine revenue remains with the City. Mr. Hatfield noted that under this arrangement it would go to the benefit of the DDP as well, Colonial Parking would manage the process, but it would still be DDP funds.

Responding to Mr. Neil, Mrs. Mitchell stated that is only in the DDP area where this is controlled, any traffic violations or parking violations outside of that area would come directly to the City. Mr. Hatfield noted that they are contemplating it, would be within the footprint of the downtown as outlined in the exhibit of the MOU. He noted they would only be doing enforcement on parking regulation, not traffic violations or moving enforcement.

Mr. Neil moved to recommend approving continuation of the Memorandum of Understanding (MOU) discussion and be brought back to Council. The motion was seconded by Mr. Sudler and unanimously approved.

FY 2020 Coronavirus Emergency Supplemental Funding Program (CESF) – Joint Grant Submittal with Kent County Mr. Matthew Harline, Assistant City Manager, reviewed the background and analysis regarding the FY 2020 Coronavirus Emergency Supplemental Funding Program (CESF) – Joint Grant Submittal with Kent County.

Staff recommended approval of the grant project as requested.

Responding to Mr. Anderson, Mr. Harline stated that there are other grants being sought but this does not cover all the costs for the police department. He noted that this grant does allow for them to recover the salary that was the emergency pay for those first couple of weeks and so far as they can identify it, no other grant would. Mr. Harline stated that it is possible this does not all have to go towards law enforcement, even though it is a Department of Justice assistance grant, but they believe that the emergency pay during that first two weeks is just what they paid the police department this money. He stated some of the supplies and other overtime expenses that are eligible for some of the other grants are going to be applied for.

Responding to Mr. Taylor, Mr. Harline stated that there are not any identified circumstances that this grant would turn into a loan. He noted that it is a reimbursement grant. These expenses have already been incurred by the City. Mr. Harline verified that it is all going to go to the police department.

Mr. Neil moved to recommend approval of the grant project as requested, as recommended by Staff. The motion was seconded by Mr. Taylor and unanimously carried. COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 10

City Manager Search Council President Hare stated, regarding the City Manager Search, that Council needed to decide how they want to do it. He stated he thought a headhunter would be the easiest way to do it since they are up against the time frame.

Mr. Slavin stated they want to promote a diverse pool of candidates in this and they want to make sure that they make every effort to attract as diverse a pool of candidates. He noted they also want complete transparency in this and noted that it would put in-house staff in an awkward position for them to run the search for a city manager whom they might then report to. He stated this is a moment where they can keep an arm's length distance from the proceedings as far as how it is advertised and how the candidates are ranked and scored prior to coming to them. Mr. Slavin stated then on the interview committee, they can make the decision on who is involved in the interview and what the questions are. He noted that he envisioned this being a long process and could see two and three rounds of interviews, including multiple panels within some of those rounds, because they want to get a broad response from the workforce as well as their constituents.

Mr. Sudler stated he shared the same sentiment and supports what Mr. Slavin has brought forth and hope that they can achieve that. Mr. Sudler also stated he agreed with Mr. Hare that they should have a headhunter to conduct at least the first phase of receiving some costly candidate selection. Mr. Anderson stated he concurred with what the other three councilmen have said and noted that he liked an in-house process, but in his view, they are five months behind on that. Mr. Neil stated he concurred that they should have a headhunter, but even that process makes it a long process because not everybody that is brought to their attention is really a good candidate. He stated the sooner, the better, and while they still have an outstanding city manager here to kind of guide them a little bit or to guide whatever the process is.

Responding to Mr. Contant, Mrs. Donna Mitchell, City Manager, stated that in the document that was provided for the general description, the text that is in red, were amendments from the previous job description. Mr. Contant stated he thought the job description looks good and completely agrees with moving forward with a headhunter to get this process rolling. He noted that for the sake of transparency using a third party is probably the best route to go, especially in light of historic events with the City of Dover.

Mr. Contant moved to recommend acceptance of the use of a headhunter, seconded by Mr. Taylor.

Mr. Sudler asked if within the job description, did they specify the type of culture that the municipality is looking to reflect in the workforce, which will pretty much pinpoint the kind of leadership style and the behavior in what they are looking for.

Mr. Lindell noted that they need to be very transparent and that there needs to be some community involvement and it needs to be diverse as well. Mr. Lindell stated if they are agreeing on going for a so-called headhunter, a lot of these other issues will get flushed out once they get that person on board.

Mr. Anderson stated he was not comfortable with approving the job description right now, and liked Mr. Lindell’s proposal. Mr. Anderson stated enforcing municipal ordinances has never been a city manager thing. He noted that the city manager has no one to enforce ordinances because the police are under the Mayor and code enforcement is under the Director of Planning and Code Enforcement. Mr. Anderson stated that COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 11 particular provision was not there before, and it probably should not be there now, because there is no mechanism for a city manager to do that. Responding to Mr. Anderson, Mr. Hare stated that there are other ordinances other than planning and the police department. He noted that when they decide on a firm to bring in to talk to, they will give Council some guidance too. Mr. Hare stated they will tell them what are looking for, they are experienced in all this, and probably might even know a little bit more about it than they do. Mr. Anderson stated that he liked the rest of the amendment, that was the only one he had a concern with, because of the unique design of the city manager's office.

Mrs. Kim Hawkins, Human Resources Director, stated if Council is going to be using an executive recruiting firm, when she did call them to get a generalized price for their services, they shared that they would need to understand what their needs were. She noted to just make sure they understand what they want the recruiting firm to do for them.

Mr. Sudler asked if there would be a component of the job description or analysis that allows for City Council to give an in-depth example, or state what they are looking for, being that the city manager serves at the pleasure of City Council. He noted that he knew that there are city manager daily duties and administrative duties, but part of that individual's duties is also to report to City Council. He noted that they need to have a clearer description of what that looks like. Responding to Mr. Sudler, Mr. Hare stated that he understood what Mr. Sudler was saying, but the city manager might report to Council, but Council does not run the City. He noted that is why they hire a city manager. Mr. Neil stated he agreed with Mr. Hare.

Mr. Lindell suggested they should act on getting an RFP sent out to enlist a consultant/head hunter, to help them with the recruiting. He noted that in the meantime, they can start finessing the job description. Then once they get someone on board, a lot of these other issues they can address in the whole process and have some guidance and go in the right direction.

Mr. Contant agreed with Mr. Lindell and stated that at this point their action items should be that they recommend that Human Resources (HR) move forward with preparing a request for proposals (RFP) and bring them back. He noted that it looked like HR already has contacts with a few different firms and allow them to make the decision on which firm they think would best fulfill the need, at the same time, Council can develop the job description further that the firm will base their work off of.

Mr. Sudler, referring back to the performance evaluation instrument that they use every year to evaluate the city manager, he stated a lot of times he is very uncomfortable trying to fill that out fully with the questions it asks. He noted in his view, they do not have any real written expectations, other than at the end of the year or the quarter or when they evaluate, to say whether or not they are doing these things. Mr. Sudler stated that it needs to be clear what City Council's expectations are to be incorporated into that instrument. He noted that he believes they need to have a stronger role and that maybe they need to have a workshop on what that looks like and what that entails.

Mr. Cole asked if an RFP will take away time. He noted that they want somebody up and running and did not want to cut anybody short. He noted that they want all the best candidates, but at the same time they are getting short on time. Mrs. Hawkins stated that she is not an RFP expert. She noted that she has already called a couple of firms and they have indicated that their costs would probably be under $25,000. She stated she was not sure if she needed to issue an RFP or would be able to call several firms, get quotes from them COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 12 and present that to Council. Mrs. Hawkins noted that if Council asked her to do an RFP, she gave an estimate of at least six to eight weeks.

Mr. Lindell asked if it is under $25,000, what would they get as far as service is concerned. He stated that he thought they would need something for what is it going to cost them if they want to do this, or if they want the full service, as far as from start to finish, with them taking an active role in the process. Mrs. Hawkins stated with an RFP they would need to spell out exactly what services they want.

Mr. Neil stated that what they were looking for tonight would be to agree on choosing a consultant/head hunter or in-house and then if they will pay travel expenses, then the selection of the interview committee and the scoring rubric. He stated that the review of the job or even the process, can wait, because it is not going to happen right away. He stated that he would put a limit on it when the RFP goes out and how long they take which should not take more than two weeks to come back with some sort of an offer.

Mr. Hare he agreed with Mr. Neil, but also with Ms. Hawkins. He stated he had confidence in Mrs. Hawkins. Mr. Hare stated that he thought she could reach out to however many firms she knows that are out there, and just make that phone call and ask what they are going to charge and give them what Council is looking for and request a reply within 48 hours and most of them will do that. He noted that way, it will cut it down to less than two weeks. He stated to let Ms. Hawkins do her job, and come back to Council with the companies she contacted and her recommendation. He noted that she will be able to explain it to them and that this is not the hiring process.

Responding to Mrs. Hawkins, Mr. Hare stated Council is asking to find an executive firm to basically post the positions, find the candidates and do a first screening of the candidates and then perhaps recommend whatever the committee is seeking, and then the committee takes it from there.

Mrs. Hawkins stated that they have done some interviews through this route before, and when it comes to the travel expense, any executive firm will tell Council that they must be paying for their travel. It is just industry standard to pay for travel.

Responding to Mr. Taylor, Mr. Hare stated that Mrs. Hawkins is initially bringing information for the firms back to Council as a whole so they can see which firm they want to use. Mr. Hare stated that they can go over the what criteria they are using for the selection committee.

Mr. Hare moved to recommend that they request Mrs. Kim Hawkins, Director of Human Resources to proceed with contacting the head hunters and search firms to get the information to bring back to City Council. The motion was seconded by Mr. Anderson and unanimously carried.

Review of the COVID19 Operating Procedures Mrs. Donna Mitchell, City Manager, reviewed a document titled COVID-19/Coronavirus Procedure Manual - Beginning March 2020 (Attachment #1).

Mr. Neil complimented Mrs. Mitchell and the entire Staff for what they have done. Mrs. Mitchell also thanked Staff. She noted that it has been very stressful for Staff and that they are holding up pretty good. COUNCIL COMMITTEE OF THE WHOLE MEETING OF JUNE 9, 2020 PAGE 13

Mr. Neil moved for adjournment of the Legislative, Finance, and Administration Committee meeting, seconded by Mr. Content and unanimously carried.

Meeting adjourned at 8:47 p.m.

Mr. Taylor moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Slavin and unanimously carried.

Meeting adjourned at 8:48 p.m.

William F. Hare Council President

WFH/jt S:\AGENDAS-MINUTES-PACKETS-PRESENTATIONS-ATT&EXH\Committee-Minutes\2020\06-09-2020 CCW Minutes.wpd

Attachments Attachment #1 - Document titled COVID-19/Coronavirus Procedure Manual - Beginning March 2020 ATTACHMENT #1 Council Committee of the Whole Meeting of June 9, 2020

COVID – 19/Coronavirus Procedure Manual

Beginning March 2020

Prepared by Kim Hawkins, Human Resources Director Guidance the Center for Disease Control and the State of Delaware shall supersede this procedure. This procedure is subject to change.

TABLE OF CONTENTS

PAGE Human Resources Related Matters Families First Coronavirus Response Act (FFCRA) 2 Work Schedules 2

Health and Safety – Organizational Health and Safety Precautions– Organizational Wide 3 Temperature Checks 3 Employee Interaction with Customers 4 Opening of Facilities 4 Building Occupancy Levels 4 Sneeze Guards 5 Fleet Maintenance Procedure 5

Appendix A: Employee Rights: Paid Sick Leave and Expanded Family and 6 Medical Leave Under the Families First Coronavirus Response Act Appendix B Temperature Check-In Template and Questionnaire 7 Appendix C Job Aid for Employees and Customers Interaction during 9 COVID-19 Pandemic Appendix D Washing Your Hand 10

Appendix E Do the Five 11 Appendix F Essential Services Screening Recommendations for COVID- 12 19 Pandemic Appendix G Wearing Masks 14

Appendix H Masts must be worn 15

Appendix I Occupancy Level 16

1 Human Resources Related Matters

Families First Coronavirus Response Act (FFCRA)

The Families First Coronavirus Response Act (FFCRA) provides paid leave to employees for absences related COVID-19. The FFCRA became effect April 1, 2020 and expires on December 31, 2020.

Supervisors are to contact the Human Resources Director to discuss any situation associated with COVID-19 as it relates to employees.

Employees experiencing a need of absence from the work environment for matters related to COVID-19, including childcare, are to contact the Human Resources Department at 736-7073. A Representative of the Human Resources will discuss with the employee the need for the leave. Based on FFCRA, Human Resources will determine if the employee qualifies for paid leave and if so, the rate of compensation.

Human Resources will manage all leaves and the associated paperwork and enter all leave into the payroll system. Human Resources will ensure Finance/Payroll has access to the necessary support via a shared file.

Vacation and sick leave benefits will continue to be handled as in the past. Employees on previously approved leave will continue to be on such leave.

Appendix A: Employee Rights: Paid Sick Leave and Expanded Family and Medical Leave Under the Families First Coronavirus Response Act

Work Schedules

Effective May 26, 2020, all staff returned to the work environment. Rotating work schedules, modified work schedules, and working from home were discontinued. FFCRA continues to be available to employees through December 31, 2020. Employees are to contact the Human Resources Department at 736-7073. A Representative of the Human Resources will discuss with the employee the need for the leave. Based on FFCRA, Human Resources will determine if the employee qualifies for paid leave and if so, the rate of compensation.

2 Health and Safety – Organizational

Health and Safety Precautions– Organizational Wide

• Social Distancing: Staff will maintain six feet (6’) social distancing whenever practical. • Masks: As per the Continuity of Government Plan – COVID19 – Update #4, City staff is required to wear face coverings (masks). For clarification purposes it is expected that staff will utilize masks when entering City facilities, when in common areas in City facilities, when sharing vehicles and within six feet (6’) of anyone regardless of the environment. Utilization of masks is mandatory. Please let your Supervisor know if you need a mask or replacement PPE. • Additional PPE: Additional PPE is provided to field staff such as gloves and Tyvek suits. • Cleaning Work Areas: Office staff is responsible for cleaning their own work areas and should not permit others to use their telephones. Field staff are responsible for cleaning vehicles and radios. The custodial contractor continues to provide services to common areas. If employees are not complying with the protective guidance please give them a polite verbal reminder. It will take some time for everyone to get used to wearing masks, using hand sanitizer, and other safety measures. If employees do not heed the polite verbal reminder, disciplinary action can be taken. Other employee’s health and safety must be of the highest importance to all of us. An employee’s lack of concern for their fellow co-worker and lack of adherence to the safety measures will not be tolerated.

Temperature Checks

Temperature checks will occur at City facilities each morning. All staff will have their temperature checked before starting work. Department Heads have the responsibility to ensure that all employees under their supervision have their temperatures taken each day they report to the work environment. The guidelines for temperature checks has been evaluated and changed to reflect the increase of personnel present in the city buildings in order to help identify any potential COVID cases and prevent any unnecessary exposure. The temperature threshold is currently 99.5.

If the employee’s temperature is above 99.5 the individual must be sent home. The employee cannot go to their office, or visit anyone, they have to leave the facility.

Please be sure to ask the questions indicated on Appendix B: Temperature Check-In Template and Questionnaire of staff. This will assist in evaluating staff for potential infection. Documenting the employee’s response to each question is not required. If the employee answers yes to any of the questions, they are to be sent home and advised they should contact their primary care physician or call the COVID-19 hotline at 1-866-408-1899.

3 It is the responsibility of the individual checking temperatures to email or call Kim Hawkins, Human Resources Director, of anyone who was sent home due to having a fever of 99.6 or greater or responded yes to any of the health-related questions. Contact must be at the conclusion of the temperature taking time frame. The Director can be contacted at [email protected] or 302- 505-4101.

Information obtained during the temperature taking process should remain confidential and shared on an only-need to know basis.

At the conclusion of each week, the temperature Check-In logs are to be forwarded to Kay Sass, Emergency Management Coordinator/Public Information Officer. Her email address is [email protected].

Employee Interaction with Customers

The City of Dover employees remains one of our top priorities. To ensure their safety and health, all employees who have any interaction with customers are to reference Appendix C: Job Aid for Employees and Customers Interaction during COVID-19 Pandemic. The appendix provides guidelines on ways to interact with customers and maintain social distancing guidelines and protect their health.

Select vehicles have a placard that requests anyone approaching the vehicle to maintain a six (6) foot distance from the employee.

Opening of Facilities

To protect the safety of our employees and the customers we serve, many safety measures have been implemented.

We will continue to keep facilities closed (but not all services) to the public while staff completes daily work assignments.

Building Occupancy Levels

With each new Phase that the State of Delaware enters, the occupancy level for each building will be evaluated. Signage will be clearly displayed at the entrance of each public building. The appropriate Department Head will ensure compliance with the occupancy level for their area of responsibility.

4 Sneeze Guards

Sneeze guards have been installed in appropriate areas.

Fleet Maintenance Procedure

The following measures are to be taken when seeking vehicle maintenance, repairs, fluids, parts, etc. - All Customers (City staff) are to schedule maintenance or repairs via phone (736-7068 Monday -Friday) or email ([email protected] Monday - Friday). The email method is preferred. - Vehicles are to be dropped off in the Fleet parking area at the designated appointment time and the keys are to be left in the drop box. - All vehicles being dropped off are to be sanitized by the driver to include the steering wheel, shifter, and door handles when exiting the vehicle and dropping it off for service. Fleet staff will be doing the same before returning the vehicle to the customer. - Customers picking up vehicles after service are to schedule a pick-up time and coordinate a feasible pick up location for their keys. - It has become common practice for divisions to obtain oils, nuts and bolts, bulbs, and various products to support quick fixes done by drivers. During this time, there will not be access for such outside of making appointments. - Under no circumstances is any customer to enter the Fleet shop. If anyone other than Fleet staff and parts delivery drivers wearing the appropriate PPE enters the shop, they will be asked to leave immediately.

5 APPENDIX A EMPLOYEE RIGHTS PAID SICK LEAVE AND EXPANDED FAMILY AND MEDICAL LEAVE UNDER THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT

The Families First Coronavirus Response Act (FFCRA or Act) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020.

► PAID LEAVE ENTITLEMENTS Generally, employers covered under the Act must provide employees: Up to two weeks (80 hours, or a part-time employee’s two-week equivalent) of paid sick leave based on the higher of their regular rate of pay, or the applicable state or Federal minimum wage, paid at: • 100% for qualifying reasons #1-3 below, up to $511 daily and $5,110 total; • 2/3 for qualifying reasons #4 and 6 below, up to $200 daily and $2,000 total; and • Up to 12 weeks of paid sick leave and expanded family and medical leave paid at 2/3 for qualifying reason #5 below for up to $200 daily and $12,000 total. A part-time employee is eligible for leave for the number of hours that the employee is normally scheduled to work over that period.

► ELIGIBLE EMPLOYEES In general, employees of private sector employers with fewer than 500 employees, and certain public sector employers, are eligible for up to two weeks of fully or partially paid sick leave for COVID-19 related reasons (see below). Employees who have been employed for at least 30 days prior to their leave request may be eligible for up to an additional 10 weeks of partially paid expanded family and medical leave for reason #5 below.

► QUALIFYING REASONS FOR LEAVE RELATED TO COVID-19 An employee is entitled to take leave related to COVID-19 if the employee is unable to work, including unable to telework, because the employee:

1. is subject to a Federal, State, or local quarantine or 5. is caring for his or her child whose school or isolation order related to COVID-19; place of care is closed (or child care provider is 2. has been advised by a health care provider to unavailable) due to COVID-19 related reasons; or self-quarantine related to COVID-19; 6. is experiencing any other substantially-similar 3. is experiencing COVID-19 symptoms and is seeking condition specified by the U.S. Department of a medical diagnosis; Health and Human Services. 4. is caring for an individual subject to an order described in (1) or self-quarantine as described in (2);

► ENFORCEMENT The U.S. Department of Labor’s Wage and Hour Division (WHD) has the authority to investigate and enforce compliance with the FFCRA. Employers may not discharge, discipline, or otherwise discriminate against any employee who lawfully takes paid sick leave or expanded family and medical leave under the FFCRA, files a complaint, or institutes a proceeding under or related to this Act. Employers in violation of the provisions of the FFCRA will be subject to penalties and enforcement by WHD. For additional information or to file a complaint: WAGE AND HOUR DIVISION 1-866-487-9243 UNITED STATES DEPARTMENT OF LABOR TTY: 1-877-889-5627 dol.gov/agencies/whd 6 WH1422 REV 03/20 APPENDIX B Temperature Checks

Upon entering the building, have a general location where everyone must check in while maintaining social distancing - preferably choose an area with a sink, soap and paper towels so they can wash upon entry into your facility.

Everyone must maintain social distancing and masks must be worn when in common areas of city buildings. (e.g: Hallways)

If the temperature is above 99.5 degrees Fahrenheit they must go home. (We have lowered the number to reflect the DE Dept of Public Health recommended guideline, particularly since all staff is back as an added precaution). Ask the individual… How are you feeling today? Do you have symptoms of respiratory infection (fever or shaking chills, cough, shortness of breath, severe sore throat, loss of taste or smell, or muscle aches)? Have you been in close contact (e.g., within 6 feet for more than 10 minutes) with a person with confirmed COVID-19 infection?

If they answer yes, send them home and suggest they get in contact with their primary care physician or they can call the hotline at 1-866-408-1899.

If no fever, remind them to wash their hands frequently while in the building and use hand sanitizer when that is not available.

Reminder to all, do not shake hands or touch others while in the building, avoid common areas, maintain social distancing and wear a mask when in hallways or within 6 feet of anyone.

7 Date Time First name Last name Symptoms (Y or N) Temp

Custodians

8 APPENDIX C

If an employee needs to enter an occupied customer premises the following questions should be used when interacting with the customer:

Customer Questions: If you suspect a customer is sick and you have concerns entering their home, the following language has been vetted and approved but our Legal team:

• Is there any reason I should not enter your premises? Especially reasons related to the current Coronavirus? Does anyone on premises have a fever, cough, sore throat, chills, shortness of breath, headache or other flu like symptoms?

• Does anyone on premises have reason to believe they have been exposed to the virus or been asked by their health department, physician’s office or ER to self-quarantine?

• For your safety and mine, I’m going to maintain six-foot social distancing. I will stay six feet away from you and ask that all individuals on premises do the same with me. I interact with customers a lot. How can I keep myself safe in case a customer is sick?

• Practice Social Distancing: When coming into contact with a customer, attempt to keep a distance of approximately six feet from the nearest person while working and avoid congregating in any common areas.

• Keep Surfaces Clean: Keep your workstation/truck/on-the-job materials clean and do your part to support increased cleanliness in shared spaces with your co-workers.

• When entering and leaving a customer’s home, be sure to wipe down all surfaces prior and post work being performed.

o This will also support Exelon’s brand reputation and reinforce our commitment to best practices.

• Thumbs-Up!: Avoid handshakes, hugs, high-fives and any other engagements that have you making direct contact with a customer. Handshaking, as a customary greeting can promote virus transmission – so it is best to avoid.

• Avoid Using or Sharing Public Pens: Public pens can be found at a customer counter, in a building lobby and many other places. Use your own pen and carry others for customer use.

• Have Protection Equipment Available: Keep hand sanitizer in your possession and use it regularly in-between washing your hands. Make sure you also keep disinfectant wipes with you to clean surfaces/equipment.

• If you are uncomfortable in any situation, contact you direct supervisor for guidance and support on how to deal with the situation at hand.

Note: This can be used an employee handout.

9 APPENDIX D

10 APPENDIX E

11 APPENDIX F

Essential Services Screening Recommendations for COVID-19 Pandemic

To help protect the public against the spread of COVID-19, Governor John Carney and Delaware Division of Public Health Director Karyl T. Rattay, MD, MS, are requiring that high-risk businesses, and strongly recommend that all other employers, screen employees each day before work by following these steps:

• All employees who are able to work from home should be working from home at this time.

• For those employees who must report to work: each employee must be asked about and report body temperature at or above 99.5 degrees Fahrenheit. If facility has the capability to perform active temperature monitoring, they may do so. If an employee reports or is noted to have body temperature at or above 99.5 degrees Fahrenheit, that employee should be sent home or undergo secondary screening by facility medical personnel, if available at facility. o It is best to use touchless thermometers (forehead/temporal artery thermometers) if possible, but if you must use oral or other types of thermometers, make sure to clean the thermometers thoroughly between each employee, as to not spread infection. o Follow the manufacturer’s directions to disinfect the thermometer. o If no directions are available, rinse the tip of the thermometer in cold water, clean it with alcohol or alcohol swabs, and then rinse it again. o If you do not have thermometers on site, have your employees take their temperatures at home. They should stay home if they have an elevated temperature at or above 99.5 degrees Fahrenheit and follow the same protocol. o Personnel screening employees for fever should consider wearing gloves and face masks per CDC recommendations.

• Employers must screen each incoming employee with a basic questionnaire, which should include at least the below, however can be made more comprehensive and/or employer-specific in consultation with medical professionals: o Do you have symptoms of respiratory infection (fever or shaking chills, cough, shortness of breath, severe sore throat, loss of taste or smell, or muscle aches)? ▪ If YES, but symptoms have a known cause (asthma, COPD, chronic sinusitis, etc.), employer or medical personnel should weigh risks for COVID-19 exposure and consider sending employee home.

• The employee should remain at home for a total of seven (7) days after symptoms have resolved defined as the resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g., cough, shortness of breath); and at least 10 days have passed since symptoms first appeared before being permitted to return back to work. • Three days after symptoms resolve, patients are no longer required to self- isolate at home; however, they must continue to practice strict social

12 distancing, avoid sustained close contact with others and maintain good hand hygiene, for the remaining four days (for a total of seven days) before returning to work and their normal daily routine.

• Critical infrastructure/essential services workers may be allowed to return to work three (3) days following fever resolution and improvement in respiratory symptoms while wearing a mask after options to improve staffing have been exhausted [facilities have self-identified as operating under crisis staffing patterns] and in consultation with their occupational health program (if available). These employees should still report temperature and absence of symptoms each day prior to starting work. Facilities should have exposed employees wear an appropriate face covering (i.e. medical facemask for direct patient care workers or cloth face covering for all others) while at work for a total of 14 days following fever resolution and improvement in respiratory symptoms.

▪ Employees should consult medical professionals if desired or needed and may adhere to screening decisions made by on-site medical personnel as appropriate. ▪ Alternate symptoms including headache, nausea, vomiting, and diarrhea, and others have been identified as potential COVID-19 symptoms and may prompt further screening, action, or investigation. ▪ If at any time a doctor confirms the cause of the employee’s fever or other symptoms is not COVID-19 and approves them to return to work, then the employee can return.

▪ If NO, proceed to next step

o Have you been in close contact (e.g., within 6 feet for more than 10 minutes) with a person with confirmed COVID-19 infection? (note: this does not apply to healthcare workers using appropriate PPE—see DPH guidance DHAN #429 for Management of Potential Exposure for Healthcare Personnel) ▪ If YES, employee will be required to stay at home for 14 days from the time they were exposed to confirmed COVID-19. ▪ Facilities could consider allowing asymptomatic employees who have had an exposure to a person infected with COVID-19 to continue to work after options to improve staffing have been exhausted and in consultation with their occupational health program (if available). These employees should still report temperature and absence of symptoms each day prior to starting work. Facilities should have exposed employees wear a facemask while at work for the 14 days after the exposure event if there is a sufficient supply of facemasks. If the employee develops even mild symptoms consistent with COVID-19, they must cease patient care activities, don a facemask (if not already wearing), and notify their supervisor or occupational health services prior to leaving work.

Remember to continue to follow preventative measures no matter how many employees are in the office — physical distancing, stay home when sick, use cough and sneeze etiquette, and practice hand hygiene as often as possible. Clean all high-touch surfaces regularly. For more information, visit: coronavirus.delaware.gov/. For answers to your COVID-19 questions, call 1-866-408-1899. Those with a hearing impairment can dial 7- 1-1. Public inquiries and questions can be sent by email to [email protected].

13 APPENDIX G

14 APPENDIX H MASKS MUST BE WORN INSIDE THIS BUILDING

Thank you for your cooperaƟon!

15 APPENDIX I Due to restricƟons on occupancy, only six (6) customers are allowed in at any Ɵme. Bills can be paid online, in the drive thru, the drop box, via phone or sign up for automated draŌ!

Thank you!

16 MEMORANDUM

TO: Members of City Council

FROM: Kim Hawkins, Human Resources Director

DATE: June 17, 2020

RE: City Manager Search

On June 9 City Council directed the Human Resources Director to contact several executive recruiting firms and obtain price quotes for assistance with the recruitment of the City Manager position.

Using the Directory of Executive Search Firms provided by the International City and County Manager’s Association (ICMA), I contacted seven (7) firms. Four (4) firms responded with full proposals. One firm provided a price quote; however, due to the limited time to respond, a full proposal couldn’t be provided. The timeline also prevented one other firm from providing a proposal. One firm did not respond.

A summary of each of the proposals are indicated in the table contained in this memo. Each proposal provides details on the professionalism and scope of their activities which are available for your review, upon request.

Below is the email that I provided to each firm to advised them of our needs. Each firm that I spoke to indicated they typically prefer to be involved throughout the entire recruitment process. At my request, each firm was advised to provide a price quote for Dover’s requested services as well as a price quote for the entire recruitment.

Below is the email I provided to each of the firms:

Dover is beginning its search for our next City Manager as the current City Manager is retiring on October 30, 2020. City Council as directed me to obtain price quotes from several executive recruiting firms to assist in this process. We are seeking an executive firm to provide the following services:

• Post the position and obtain a diverse pool of qualified applicants • Pre-screen the applicants and provide, hopefully, eight (8) applicants, to the City for review

Any travel arrangements will be handled between the applicant and Dover. To clarify, who will make travel arrangements and incur the cost. The City will be responsible for coordinating the interviews, preparing interview questions, negotiating the employment offer and providing an offer letter.

Throughout the process, Dover may still call upon your firm for assistance/guidance and would appreciate your follow up to determine if we need any additional services.

In speaking with other firms I learned that our approach varies from the approach other entities typically take. I would appreciate a price quote for both your suggested approach as well as the direction I envision.

The table below provides a summary of the proposals.

Summary of Proposals Firm Price Time to Recruit Guarantee Colin Baenziger and $24,000 for our 60-90 days One-year guarantee if Associates requested services, a full search is additional $2,500 to completed complete the recruitment GovHRusa $15,000 plus 90-120 days No guarantee advertising expense; $9,500 for virtual recruitment including advertisement HCSmith $30,000 plus No time indicated Six months expenses Mercer $4,000 for Dover’s 120-150 days Two years request; $16,700 with expenses capped at $4,000 Novak* $24,900 plus

*Novak was unable to provide a full price quote due to limited time to provided.

I remain available to provide assistance to members of City Council.

2 fit Fl· ·. ··E••l)IPARTNDtr . R . R Established 1882

June 4, 2020

Traci McDowell, City Clerk City of Dover Clerk's Office 15 Loockerman Plaza Dover, DE 19901 JUN O5 2020

Ref: Fourth Assistant Fire Chief OFFICE OF 1HE CTIY CLFJUC.

On June 1, 2020 the Dover Fire Department held our regularly scheduled company meeting which included the election for the position of Fourth Assistant Fire Chief.

Below is the official results of the nominees for the position of Fourth Assistant Fire Chief as a result of the resignation from Christopher Jacobs. The resignation was a result of Mr. Jacobs relocating outside the Dover Fire Department fire district therefor making him ineligible due to the residency requirement as specified in City of Dover Code.

The following individual was nominated in accordance with our By-Laws:

Sean P .M. Christiansen

Mr. Christiansen was the sole nominee, therefor there will not be an election as outlined by our By-laws and his name is being submitted to you for review/approval. The Secretary position within the Dover Fire Department is currently vacant, therefor I have cast his vote for the office. Please feel free to contact me with any questions or concerns regarding this matter.

Respectfully, ~~Q

CC: Electronic File

103 South Governors A venue • Dover, Delaware 19904 Headquarters: (302)736-7168 • Fire Chiefs Office: (302)736-7167 • FAX: (302)736-7166 M E M O R A N D U M

TO: Members of City Council

FROM: Traci A. McDowell, City Clerk

DATE: June 22, 2020

SUBJECT: First (1st) District Council Vacancy - Term to Expire May 10, 2021

Article II - Mayor and Council, Section 13 - Vacancies; Forfeiture of Office; Filling of Vacancies of the City Charter requires that a Special Election be held to fill the vacancy created by the resignation of Councilman Tanner Wm. Polce since the vacancy is in excess of six (6) months in duration. This position is for the First (1st) District City Council Seat with a term that expires May 10, 2021.

In his opinion dated June 11, 2020, City Solicitor Rodriguez has advised that he believes this section of the City’s Charter dealing with filling the vacancy is not mandatory in light of the pandemic emergency and that Council may resolve to depart from this provision of the Charter in light of the effects of the COVID-19 pandemic.

Should Council choose to proceed with holding a Special Election, the following dates are submitted for your approval:

Date of Election - Tuesday, August 18, 2020 The earliest the election can be held is Friday, July 31, 2020, and the latest it can be held is Sunday, August 30, 2020.

Filing Petitions - Tuesday, June 23, 2020 through Friday, July 17, 2020 at 4:30 p.m. This time frame allows approximately three and one half (3½) weeks for filing petitions, four (4) weeks for campaigning, and four (4) weeks for absentee voting.

Voter Registration Close - Saturday, July 25, 2020 Voter registration (for the Special Election) shall close on Saturday, July 25, 2020. The State will continue to accept voter registration applications.

Oath of Office - Special City Council Meeting of Thursday, August 27, 2020 Thursday, August 27, 2020 is the soonest that the Oath of Office can be administered.

The above schedule is only a suggestion for Council consideration, but official action by Council is necessary.

I suggest using The Elks Lodge #1903, 200 Saulsbury Road, as the polling place for the Special Election. Newspaper notices for the filing petition dates will be prepared so that we can advertise immediately following the Council Meeting (upon Council approval of the dates). I also suggest mailing absentee applications to all registered voters in the First District due to the shortened time frame and the anticipated increase in absentee voting due to COVID-19.

If you have any questions or suggestions regarding the above, please do not hesitate to contact me.

/tm S:\CAFS\ELECTION RELATED\06-17-2020 Scheduling Special Election Memo to Council.wpd FINAL READING

CITY OF DOVER ORDINANCE #2020-08

1 WHEREAS, the 2019/2020 fiscal year property tax rate for the City of Dover is $.44 (forty-four cents) 2 per hundred of assessed value and the Tax Assessor reported that the total assessed value of property as 3 of December 31, 2019 was $3,272,353,200, including the April 2020 supplemental billings (2020 4 Assessed Value); and 5 6 WHEREAS, upon completion of the re-evaluation completed in 2020, the Tax Assessor is reporting the 7 total assessed value in 2020/2021 to be $3,581,763,900; and 8 9 WHEREAS, Delaware State Law: 22 Delaware Code Section 1105 (b) requires municipalities to 10 calculate a "rolled-back" tax rate so as to provide the same tax revenue as was levied during the prior fiscal 11 year and to state the percent, if any, by which the property tax rate to be levied exceeds the "rolled-back" 12 property tax rate. 13 14 NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 15 DOVER, IN COUNCIL MET: 16 17 That the City of Dover "rolled-back" tax rate is $.4050 per hundred of assessed value, and the 2020/2021 18 tax rate is to be set at $.4050 per hundred of taxable assessed value (estimated at $3,507,391,500), the 19 decrease in the rolled-back tax rate being 7.95%. 20 21 22 ADOPTED: * 23 24 25 26 27 28 Actions History: 29 June 8, 2020 –Introduction/First Reading – City Council 30 June 22, 2020 – Final Reading – City Council FINAL READING CITY OF DOVER ORDINANCE # 2020-09 2020-2021 BUDGET ORDINANCES

1 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 2 The amount hereinafter named aggregating Fifty Million Seven Hundred Thirty-Six Thousand Four Hundred 3 dollars ($50,736,400) or so much thereof as may be necessary are hereby appropriated from 4 current revenues and other funds for the use by several departments of the Municipal Government 5 for the fiscal year beginning July 1, 2020 and ending June 30, 2021:

6 GENERAL FUND 7 CASH RECEIPT SUMMARY FOR 2020-2021 8 2019/20 2020/21 9 REVISED BUDGET 10 BEGINNING BALANCE $ 7,365,500 $ 5,813,100 11 RECEIPTS 12 FINES AND POLICE REVENUE 577,400 572,800 13 LIBRARY REVENUES 104,100 123,400 14 KENT COUNTY BOOK REIMBURSEMENT 238,700 245,000 15 BUSINESS LICENSES 1,407,200 1,470,000 16 PERMITS AND OTHER FEES 1,254,000 1,446,000 17 MISCELLANEOUS CHARGES 10,000 30,000 18 POLICE EXTRA DUTY 281,200 595,000 19 PROPERTY TAXES 14,708,600 14,885,800 20 RECREATION REVENUE 95,500 135,000 21 FRANCHISE FEE 525,000 645,000 22 SANITATION FEES 3,076,600 3,090,600 23 RENT REVENUE - GARRISON FARM 102,700 105,000 24 COURT OF CHANCERY FEES 1,475,000 1,440,000 25 INVESTMENT INCOME 80,000 140,000 26 RECEIPTS SUBTOTAL 23,936,000 24,923,600 27 INTERFUND SERVICE RECEIPTS 28 INTERFUND SERVICE RECEIPTS GENERAL GOV 1,295,900 1,370,700 29 INTERFUND SERVICE RECEIPTS PUBLIC WORKS 885,700 782,000 30 INTERFUND SERVICE RECEIPTS CENT SRVCS 1,171,600 842,100 31 INTERFUND SERVICE RECEIPTS FIN ADMIN 2,396,700 2,597,900 32 INTERFUND SERVICE RECEIPTS SUBTOTAL 5,749,900 5,592,700 33 GRANTS: 34 POLICE RELATED/EXTRA DUTY 145,000 155,000 35 POLICE PENSION GRANT 445,000 500,000 36 GREEN ENERGY GRANT 98,500 98,500 37 MISC GRANT REVENUE 11,000 25,000 38 GRANTS SUBTOTAL 699,500 778,500 39 TRANSFERS FROM: 40 TRANSFER TAX 1,400,000 1,433,500 41 MUNICIPAL STREET AID 796,000 750,000 42 CIVIL TRAFFIC PENALTIES 400,000 445,000 43 WATER/WASTEWATER 1,000,000 1,000,000 44 ELECTRIC 10,000,000 10,000,000 45 TRANSFERS FROM SUBTOTAL 13,596,000 13,628,500 46 TOTAL REVENUES 43,981,400 44,923,300 47 TOTAL BEGINNING BALANCE & REVENUE $ 51,346,900 $ 50,736,400

1 FINAL READING 48 2020-2021 BUDGET ORDINANCES 49 GENERAL FUND - EXPENDITURES AND BUDGET BALANCE FOR 2020-2021 50 2019/20 2020/21 51 DEPARTMENT EXPENSES REVISED BUDGET 52 CITY CLERK $ 362,600 $ 508,400 53 COUNCIL 157,700 156,600 54 TAX ASSESSOR 390,600 245,900 55 PLANNING 570,400 663,200 56 CITY MANAGER 982,900 1,044,800 57 HUMAN RESOURCES 526,800 524,200 58 MAYOR 181,900 221,700 59 FIRE 763,700 769,900 60 LIFE SAFETY 386,500 432,700 61 CODE ENFORCEMENT 580,200 815,000 62 INSPECTIONS 544,700 595,300 63 POLICE 17,230,000 17,819,900 64 POLICE EXTRA DUTY 427,100 750,000 65 PUBLIC WORKS - ADMINISTRATION 736,700 594,600 66 STREETS 666,600 699,700 67 SANITATION 2,442,400 2,506,800 68 GROUNDS MAINTENANCE 969,500 1,456,600 69 STORMWATER 724,200 785,900 70 FACILITIES MANAGEMENT 655,700 655,800 71 PUBLIC WORKS - ENGINEERING 345,800 198,700 72 LIBRARY 1,784,800 1,822,700 73 RECREATION 1,088,600 1,129,700 74 PROCUREMENT & INVENTORY 697,000 715,900 75 FLEET MAINTENANCE 876,200 930,600 76 INFORMATION TECHNOLOGY 747,000 912,800 77 FINANCE 929,800 992,700 78 CUSTOMER SERVICE 1,067,500 1,107,600 79 DEPARTMENT SUBTOTALS 36,836,900 39,057,700 80 OTHER EXPENSES 81 DEBT SERVICE 500,000 462,200 82 CONTRIBUTION TO DDP 150,000 150,000 83 MISCELLANEOUS GRANT RELATED EXP 800 25,000 84 INSURANCE 840,000 800,000 85 RETIREES HEALTH CARE 1,894,900 2,045,400 86 BANK & CREDIT CARD FEES 20,000 27,000 87 UNCOLLECTIBLES - TRASH AND OTHER - 100,000 88 STREET LIGHTS 815,000 815,000 89 OTHER EXPENSE SUBTOTAL 4,220,700 4,424,600 90 TRANSFERS 91 TRANSFER TO CAPITAL FUND - PROJECTS 3,261,600 2,078,100 92 APPROP. TO THE POLICE PENSION FUND 519,600 435,100 93 APPROP. POLICE PENSION - STATE GRANT 445,000 500,000 94 TRANSFER TO ELECTRIC I & E FUND 250,000 - 96 TRANSFERS SUBTOTAL 4,476,200 3,013,200 97 TOTAL EXPENDITURES 45,533,800 46,495,500 98 CURRENT YEAR BALANCE 5,813,100 4,240,900 99 TOTALS $ 51,346,900 $ 50,736,400 100 The City Manager is hereby authorized, without further approval of the City Council, to make 101 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 102 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

2 FINAL READING 103 CITY OF DOVER ORDINANCE # 2020-09 104 GOVERNMENTAL CAPITAL PROJECTS FUND 105 REVENUES AND BUDGET FOR 2020-2021

106 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 107 The amount hereinafter named aggregating Five Million Three Hundred Forty-six Thousand Three Hundred 108 dollars ($5,346,300) or so much thereof as may be necessary are hereby appropriated from current revenues 109 and other funds for the use by several departments of the Municipal Government for the fiscal year 110 beginning July 1, 2020 and ending June 30, 2021: 111 REVENUES

112 2019/20 2020/21 113 REVISED BUDGET 114 $ 2,841,100 $ 369,100 BEGINNING BALANCE - PROJECTS 115 REVENUES 116 STATE GRANTS - Other 241,800 1,245,000 117 LIBRARY COUNTY GRANT 125,000 - 118 BUDGET BOND/BANK PROCEEDS 528,600 1,198,300 119 TRANSFER FROM GENERAL FUND 3,261,600 2,078,100 120 TRANSFER FROM PARKLAND RESERVE 191,800 - 121 TRANSFER FROM CAPITAL ASSET RESERVE 445,300 346,400 122 TRANSFER FROM LODGING TAX - 110,000 123 SUBTOTAL PROJECT RECEIPTS 4,794,100 4,977,800 124 TOTAL FUNDING SOURCES 4,794,100 4,977,800 125 TOTAL BEGINNING BALANCE AND REVENUES $ 7,635,200 $ 5,346,900

126 EXPENSE SUMMARY 127 2019/20 2020/21 128 EXPENDITURES REVISED BUDGET 129 FIRE $ 281,100 $ 173,300 130 GROUNDS 153,400 - 131 LIBRARY 125,000 - 132 RECREATION 1,073,600 395,000 133 LIFE SAFETY 48,900 - 134 CODE ENFORCEMENT 37,200 - 135 PLANNING - 20,400 136 INSPECTIONS 18,600 18,600 137 POLICE 954,700 912,400 138 STREETS 3,289,400 936,000 139 STORMWATER 365,000 1,110,700 140 SANITATION 287,200 475,200 141 INFORMATION TECHNOLOGY 45,600 61,600 142 FACILITIES MANAGEMENT 174,800 700,000 143 PUBLIC WORKS - ENGINEERING - 39,600 144 PROCUREMENT & INVENTORY 390,000 25,000 145 FLEET MAINTENANCE 21,600 - 146 DEPARTMENT SUBTOTAL 7,266,100 4,867,800 147 TOTAL EXPENDITURES 7,266,100 4,867,800 148 BUDGET BALANCE 369,100 479,100 149 TOTAL BUDGET BALANCE & EXPENDITURES $ 7,635,200 $ 5,346,900 150 The City Manager is hereby authorized, without further approval of the City Council, to make 151 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 152 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

3 FINAL READING 153 CITY OF DOVER ORDINANCE # 2020-09 154 GENERAL FUND CONTINGENCY 155 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 156 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 157 The amount hereinafter named aggregating Seven Hundred Seventy-Seven Thousand dollars ($777,000) 158 or so much thereof as may be necessary are hereby appropriated from current revenues and other funds for the 159 use by several departments of the Municipal Government for the fiscal year beginning July 1, 2020 and ending 160 June 30, 2021: 161 CASH RECEIPTS 162 2019/20 2020/21 163 REVISED BUDGET 164 BEGINNING BALANCE $ 764,100 $ 775,000 165 INTEREST EARNED 10,900 2,000 166 TOTALS $ 775,000 $ 777,000

167 EXPENSE SUMMARY 168 2019/20 2020/21 169 REVISED BUDGET 170 CARRY FORWARD TO NEXT YEAR $ 775,000 $ 777,000 171 TOTALS $ 775,000 $ 777,000

172 The City Manager is hereby authorized, without further approval of the City Council, to make 173 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 174 department with the exception of any transfers prohibited by City Procedure #F306.

ADOPTED:

4 FINAL READING 175 CITY OF DOVER ORDINANCE # 2020-09 176 GOVERNMENTAL CAPITAL ASSET RESERVE 177 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 178 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 179 The amount hereinafter named aggregating One Million Eight Thousand Seven Hundred dollars 180 ($1,008,700) or so much thereof as may be necessary are hereby appropriated from current revenues 181 and other funds for the use by several departments of the Municipal Government for the fiscal year 182 beginning July 1, 2020 and ending June 30, 2021: 183 CASH RECEIPTS 184 2019/20 2020/21 185 REVISED BUDGET 186 BEGINNING BALANCE $ 1,415,200 $ 993,900 187 INTEREST EARNINGS 24,000 14,800 188 TOTALS $ 1,439,200 $ 1,008,700

189 EXPENSE SUMMARY 190 2019/20 2019/20 191 REVISED BUDGET 192 TRANSFER TO GOVERNMENTAL CAPITAL PROJECTS FUND $ 445,300 $ 346,400 193 CARRY FORWARD TO NEXT YEAR 993,900 662,300 194 TOTALS $ 1,439,200 $ 1,008,700

195 The City Manager is hereby authorized, without further approval of the City Council, to make 196 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 197 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

5 FINAL READING 198 CITY OF DOVER ORDINANCE # 2020-09 199 PARKLAND/RECREATION RESERVE 200 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 201 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 202 The amount hereinafter named aggregating One Million One Hundred-forty Thousand Four Hundred dollars 203 ($1,140,400) much thereof as may be necessary are hereby appropriated from current revenues and other 204 funds for the use other funds for the use by several departments of the Municipal Government for the 205 fiscal year beginning July 1, 2020 and ending June 30, 2021: 206 OPERATING REVENUES 207 2019/20 2020/21 208 REVISED BUDGET 209 BEGINNING BALANCE $ 277,100 $ 137,400 210 STATE AID/GRANT 42,300 $ 310,000 211 MISCELANEOUS RECEIPTS 15,000 212 INTEREST EARNINGS 6,000 3,000 213 TOTALS $ 340,400 $ 450,400

214 OPERATING EXPENSES 215 2019/20 2020/21 216 REVISED BUDGET 217 TRANSFER TO GOVERNMENTAL CAPITAL PROJECTS FUND $ 191,800 $ 310,000 218 TRANSFER TO GENERAL CAPITAL PROJECT FUND 11,200 219 CURRENT YEAR BALANCE 137,400 140,400 220 TOTALS $ 340,400 $ 450,400

221 The City Manager is hereby authorized, without further approval of the City Council, to make 222 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 223 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

6 FINAL READING 224 CITY OF DOVER ORDINANCE # 2020-09 225 WATER FUND 226 REVENUES AND BUDGET FOR 2020-2021 227 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 228 The amount hereinafter named aggregating Eight Million Five Hundred Forty-Two Thousand Five 229 Hundred dollars ($8,542,500) or so much thereof as may be necessary are hereby appropriated from 230 current revenues and other funds for the use by several departments of the Municipal Government for 231 the fiscal year beginning July 1, 2020 and ending June 30, 2021: 232 2019/20 2020/21 233 REVISED BUDGET 234 BEGINNING BALANCE - WATER $ 1,854,500 $ 1,218,900 235 TOTAL BEGINNING BALANCES 1,854,500 1,218,900 236 BASE REVENUE 237 WATER SERVICES 5,530,800 6,231,700 238 WATER TANK SPACE LEASING 410,200 420,100 239 WATER IMPACT FEES 570,000 570,000 240 INTEREST - WATER 10,000 34,000 241 MISCELLANEOUS SERVICE FEE 23,000 67,800 242 TOTAL REVENUES 6,544,000 7,323,600 243 TOTAL BEGINNING BALANCES AND REVENUES $ 8,398,500 $ 8,542,500

7 FINAL READING 244 2020-2021 BUDGET ORDINANCES 244 WATER FUND - EXPENSES AND BUDGET BALANCE FOR 2019-2020 245 2019/20 2020/21 246 DIRECT EXPENSES REVISED BUDGET 247 ENGINEERING & INSPECTION $ 372,600 $ 397,800 248 WATER DEPARTMENT 637,200 669,800 249 WATER TREATMENT PLANT 2,080,900 2,221,600 250 DIRECT EXPENDITURE SUBTOTAL 3,090,700 3,289,200

251 OTHER EXPENSES 252 DEBT SERVICE - WATER 760,000 762,800 253 RETIREES HEALTH CARE 113,200 176,900 254 INTERFUND SERVICE FEES 1,052,700 1,028,800 255 BANK & CREDIT CARD FEES 14,000 20,000 256 OTHER EXPENSES SUBTOTAL 1,939,900 1,988,500 257 TRANSFER TO: 258 GENERAL FUND FROM WATER 500,000 500,000 259 WATER IMP AND EXT 1,500,000 1,300,000 260 WATER IMPACT FEE RESERVE 261 ELECTRIC IMP AND EXT 149,000 - 262 TRANSFER TO SUBTOTAL 2,149,000 1,800,000 263 TOTAL EXPENSES 7,179,600 7,077,700

264 BUDGET BALANCES 265 BUDGET BALANCE WATER 1,218,900 1,464,800 266 BUDGET BALANCE SUBTOTALS 1,218,900 1,464,800

267 TOTAL CURRENT YEAR BALANCES AND EXPENSES $ 8,398,500 $ 8,542,500 268 The City Manager is hereby authorized, without further approval of the City Council, to make 269 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 270 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

8 FINAL READING 271 CITY OF DOVER ORDINANCE # 2020-09 272 WASTEWATER FUND 273 REVENUES AND BUDGET FOR 2020-2021 274 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 275 The amount hereinafter named aggregating Ten Million Three Hundred Thirty-Two Thousand Two 276 Hundred dollars ($10,332,200) or so much thereof as may be necessary are hereby appropriated from 277 current revenues and other funds for the use by several departments of the Municipal Government for 278 the fiscal year beginning July 1, 2020 and ending June 30, 2021: 279 2019/20 2020/21 280 REVISED BUDGET 281 BEGINNING BALANCE - WASTEWATER 345,400 47,900 282 TOTAL BEGINNING BALANCES 345,400 47,900 283 BASE REVENUE 284 WASTEWATER SERVICES 3,654,700 4,467,500 285 WASTEWATER TREATMENT SERVICES 3,267,000 3,275,100 286 GROUNDWATER INFLOW ADJUSTMENT 1,841,900 2,040,400 287 WASTEWATER IMPACT FEES 480,000 480,000 288 INTEREST - WASTEWATER 10,000 20,000 289 MISCELLANEOUS SERVICE FEE 23,200 1,300 290 TOTAL REVENUES 9,276,800 10,284,300 291 TOTAL BEGINNING BALANCES AND REVENUES $ 9,622,200 $ 10,332,200

9 FINAL READING 292 2020-2021 BUDGET ORDINANCES 293 WASTEWATER FUND - EXPENSES AND BUDGET BALANCE FOR 2019-2020 294 2019/20 2020/21 295 DIRECT EXPENSES REVISED BUDGET 296 ENGINEERING & INSPECTION $ 195,100 $ 288,300 297 WASTEWATER DEPARTMENT 1,153,900 1,144,200 298 DIRECT EXPENDITURE SUBTOTAL 1,349,000 1,432,500

299 OTHER EXPENSES 300 DEBT SERVICE - WASTEWATER 672,500 659,900 301 RETIREES HEALTH CARE 113,100 81,500 302 KENT COUNTY TREATMENT CHARGE 5,101,900 4,302,900 303 INTERFUND SERVICE FEES 759,800 779,600 304 BANK & CREDIT CARD FEES 14,000 10,000 305 BOND ISSUE COSTS 15,000 - 306 OTHER EXPENSES SUBTOTAL 6,676,300 5,833,900 307 TRANSFER TO: 308 GENERAL FUND FROM WASTEWATER 500,000 500,000 309 WASTEWATER IMP AND EXT 900,000 1,200,000 310 ELECTRIC IMP AND EXT 149,000 - 311 TRANSFER TO SUBTOTAL 1,549,000 1,700,000 312 TOTAL EXPENSES 9,574,300 8,966,400

313 BUDGET BALANCES 314 BUDGET BALANCE WASTEWATER 47,900 1,365,800 315 BUDGET BALANCE SUBTOTALS 47,900 1,365,800

316 TOTAL CURRENT YEAR BALANCES AND EXPENSES $ 9,622,200 $ 10,332,200 317 The City Manager is hereby authorized, without further approval of the City Council, to make 318 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 319 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

10 FINAL READING 320 CITY OF DOVER ORDINANCE # 2020-09 321 WATER IMPROVEMENT & EXTENSION FUND 322 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021

323 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 324 The amount hereinafter named aggregating Five Million One Hundred Eighty-Three Thousand Eight 325 hundred dollars ($5,183,400) or so much thereof as may be necessary are hereby appropriated from 326 current revenues and other funds for the use by several departments of the Municipal Governmentr 327 for the fiscal year begining July 1, 2020 and ending June 30, 2021: 328 CASH RECEIPTS 329 2019/20 2020/21 330 REVISED BUDGET 331 BEGINNING BALANCE - WATER $ 5,349,000 $ 3,794,200 332 TOTAL BEGINNING BALANCES 5,349,000 3,794,200 333 REVENUES 334 STATE LOAN FUND - WATER 1,401,900 - 335 TRANS FR OPERATING FUND - WATER 1,500,000 1,300,000 336 TRANSFER FR WATER IMPACT FEE 30,900 39,200 337 INTEREST INCOME 10,000 50,000 TOTAL REVENUES 2,942,800 1,389,200 338 339 TOTAL BEGINNING BALANCES & REVENUES $ 8,291,800 $ 5,183,400 340 EXPENSE SUMMARY 341 2019/20 2020/21 342 EXPENSES REVISED BUDGET 343 ENGINEERING $ - $ 20,400 344 WATER 1,143,500 1,205,500 345 WATER TREATMENT PLANT 3,354,100 - 346 TOTAL EXPENSES 4,497,600 1,225,900 347 BUDGET BALANCE - WATER 3,794,200 3,957,500 CURRENT YEAR BALANCE SUBTOTALS 3,794,200 3,957,500 348 349 TOTAL BUDGET BALANCES & EXPENSES $ 8,291,800 $ 5,183,400 350 The City Manager is hereby authorized, without further approval of the City Council, to make 351 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 352 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

11 FINAL READING 353 CITY OF DOVER ORDINANCE # 2020-09 354 WASTEWATER IMPROVEMENT & EXTENSION FUND 355 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021

356 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 357 The amount hereinafter named aggregating One Million Four Hundred Eighty-Three Thousand 358 Seven hundred dollars ($1,483,700) or so much thereof as may be necessary are hereby appropriated 359 current revenues and other funds for the use by several departments of the Municipal Government for 360 from the fiscal year begining July 1, 2020 and ending June 30, 2021: 361 CASH RECEIPTS 362 2019/20 2020/21 363 REVISED BUDGET 364 BEGINNING BALANCE - WASTEWATER $ 906,600 $ 242,100 365 REVENUES 366 STATE LOAN FUND - WASTEWATER 1,564,700 - 367 TRANS FR OPERATING FUND - WW 900,000 1,200,000 368 TRANSFER FR WASTEWATER IMPACT FEE 404,900 31,600 369 INTEREST INCOME 10,000 10,000 TOTAL REVENUES 2,879,600 1,241,600 370 371 TOTAL BEGINNING BALANCES & REVENUES $ 3,786,200 $ 1,483,700 372 EXPENSE SUMMARY 373 2019/20 2020/21 374 EXPENSES REVISED BUDGET 375 ENGINEERING $ - $ 14,000 376 WASTEWATER 3,544,100 1,085,000 377 TOTAL EXPENSES 3,544,100 1,099,000 378 BUDGET BALANCE - WASTEWATER 242,100 384,700 CURRENT YEAR BALANCE SUBTOTALS 242,100 384,700 379 380 TOTAL BUDGET BALANCES & EXPENSES $ 3,786,200 $ 1,483,700 381 The City Manager is hereby authorized, without further approval of the City Council, to make 382 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 383 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

12 FINAL READING 384 CITY OF DOVER ORDINANCE # 2020-09 385 WATER CAPITAL ASSET RESERVE 386 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 387 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 388 The amount hereinafter named aggregating Five Hundred Fifty-three Thousand Six Hundred dollars 389 ($553,600) or so much thereof as may be necessary are hereby appropriated from current revenues 390 and other funds for the use by several departments of the Municipal Government for the fiscal year 391 beginning July 1, 2020 and ending June 30, 2021: 392 CASH RECEIPTS 393 2019/20 2020/21 394 REVISED BUDGET 395 BEGINNING BALANCE - WATER $ 545,300 $ 549,400 396 TOTAL BEGINNING BALANCES 545,300 549,400 397 RECEIPTS 398 INTEREST EARNINGS - WATER 4,100 4,200 399 TOTAL RECEIPTS 4,100 4,200 400 TOTALS $ 549,400 $ 553,600 401 EXPENSE SUMMARY 402 2019/20 2020/21 403 REVISED BUDGET 404 CURRENT YEAR BALANCE - WATER $ 549,400 $ 553,600 CURRENT YEAR BALANCE SUBTOTALS 549,400 553,600 405 406 TOTALS $ 549,400 $ 553,600 407 The City Manager is hereby authorized, without further approval of the City Council, to make 408 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 409 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

13 FINAL READING 410 CITY OF DOVER ORDINANCE # 2020-09 411 WASTEWATER CAPITAL ASSET RESERVE 412 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 413 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 414 The amount hereinafter named aggregating Five Hundred Fifty-Four Thousand Nine Hundred dollars 415 ($554,900) or so much thereof as may be necessary are hereby appropriated from current revenues 416 and other funds for the use by several departments of the Municipal Government for the fiscal year 417 beginning July 1, 2020 and ending June 30, 2021: 418 CASH RECEIPTS 419 2019/20 2020/21 420 REVISED BUDGET 421 BEGINNING BALANCE - WASTEWATER $ 546,500 $ 550,700 422 TOTAL BEGINNING BALANCES 546,500 550,700 423 RECEIPTS 424 INTEREST EARNINGS - WASTEWATER 4,200 4,200 425 TOTAL RECEIPTS 4,200 4,200 426 TOTALS $ 550,700 $ 554,900 427 EXPENSE SUMMARY 428 2019/20 2020/21 429 REVISED BUDGET 430 CURRENT YEAR BALANCE - WASTEWATER 550,700 554,900 CURRENT YEAR BALANCE SUBTOTALS 550,700 554,900 431 432 TOTALS $ 550,700 $ 554,900 433 The City Manager is hereby authorized, without further approval of the City Council, to make 434 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 435 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

14 FINAL READING 436 CITY OF DOVER ORDINANCE # 2020-09 437 WATER IMPACT FEE RESERVE 438 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 439 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 440 The amount hereinafter named aggregating Five Hundred Fifty-Four Thousand Nine Hundred 441 dollars ($554,900) or so much thereof as may be necessary are hereby appropriated from current 442 revenues and other funds for the use by several departments of the Municipal Government for the fiscal 443 year beginning July 1, 2020 and ending June 30, 2021: 444 CASH RECEIPTS 445 2019/20 2020/21 446 REVISED BUDGET 447 BEGINNING BALANCE - WATER $ 546,540 $ 550,700

448 TOTAL BEGINNING BALANCES 546,540 550,700 449 RECEIPTS 450 INTEREST EARNINGS - WATER 4,200 4,200 451 TOTAL RECEIPTS 4,200 4,200 452 TOTALS $ 550,740 $ 554,900 453 EXPENSE SUMMARY 454 2019/20 2020/21 455 REVISED BUDGET 456 CURRENT YEAR BALANCE - WATER $ 550,740 554,900 457 CURRENT YEAR BALANCE SUBTOTALS 550,740 554,900

458 TOTALS $ 550,740 $ 554,900 459 The City Manager is hereby authorized, without further approval of the City Council, to make 460 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 461 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

15 FINAL READING 462 CITY OF DOVER ORDINANCE # 2020-09 463 WASTEWATER IMPACT FEE RESERVE 464 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 465 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 466 The amount hereinafter named aggregating Five Hundred Fifty-Three Thousand Six Hundred 467 dollars ($553,600) or so much thereof as may be necessary are hereby appropriated from current 468 revenues and other funds for the use by several departments of the Municipal Government for the fiscal 469 year beginning July 1, 2020 and ending June 30, 2021: 470 CASH RECEIPTS 471 2019/20 2020/21 472 REVISED BUDGET 473 BEGINNING BALANCE - WASTEWATER $ 545,300 $ 549,400 474 TOTAL BEGINNING BALANCES 545,300 549,400 475 RECEIPTS 476 INTEREST EARNINGS - WASTEWATER 4,100 4,200 477 TOTAL RECEIPTS 4,100 4,200 478 TOTALS $ 549,400 $ 553,600 479 EXPENSE SUMMARY 480 2019/20 2020/21 481 REVISED BUDGET 482 CURRENT YEAR BALANCE - WASTEWATER $ 549,390 $ 553,600 483 CURRENT YEAR BALANCE SUBTOTALS 549,390 553,600

484 TOTALS $ 549,390 $ 553,600 485 The City Manager is hereby authorized, without further approval of the City Council, to make 486 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 487 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

16 FINAL READING 488 CITY OF DOVER ORDINANCE # 2020-09 489 WATER CONTINGENCY RESERVE 490 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 491 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 492 The amount hereinafter named aggregating Two Hundred Sixty-Four Thousand dollars Nine Hundred dollars 493 ($264,900) or so much thereof as may be necessary are hereby appropriated from current revenues and other 494 funds for the use by several departments of the Municipal Government for the fiscal year beginning 495 July 1, 2020 and ending June 30, 2021: 496 CASH RECEIPTS 497 2019/20 2020/21 498 REVISED BUDGET 499 BEGINNING BALANCE - WATER $ 260,900 $ 262,900 500 TOTAL BEGINNING BALANCES 260,900 262,900 501 RECEIPTS 502 INTEREST EARNINGS - WATER 2,000 2,000 503 TOTAL RECEIPTS 2,000 2,000 TOTALS $ 262,900 $ 264,900 504 505 BUDGET SUMMARY 506 2019/20 2020/21 507 REVISED BUDGET 508 CURRENT YEAR BALANCE - WATER $ 262,900 $ 264,900 509 CURRENT YEAR BALANCE SUBTOTALS 262,900 264,900

510 TOTAL EXPENSES AND CURRENT YEAR BALANCES $ 262,900 $ 264,900 511 The City Manager is hereby authorized, without further approval of the City Council, to make 512 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 513 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

17 FINAL READING 514 CITY OF DOVER ORDINANCE # 2020-09 515 WASTEWATER CONTINGENCY RESERVE 516 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 517 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 518 The amount hereinafter named aggregating Two Hundred Ninety-Eight Thousand Five Hundred dollars 519 ($298,800) or so much thereof as may be necessary are hereby appropriated from current revenues and 520 other funds for the use by several departments of the Municipal Government for the fiscal year beginning 521 July 1, 2020 andending June 30, 2021: 522 CASH RECEIPTS 523 2019/20 2020/21 524 REVISED BUDGET 525 BEGINNING BALANCE - WASTEWATER $ 294,300 296,500 526 TOTAL BEGINNING BALANCES 294,300 296,500 527 RECEIPTS 528 INTEREST EARNINGS - WASTEWATER 2,200 2,300 529 TOTAL RECEIPTS 2,200 2,300 TOTALS $ 296,500 $ 298,800 530 531 BUDGET SUMMARY 532 2019/20 2020/21 533 REVISED BUDGET 534 CURRENT YEAR BALANCE - WASTEWATER $ 296,500 $ 298,800 535 CURRENT YEAR BALANCE SUBTOTALS 296,500 298,800

536 TOTAL EXPENSES AND CURRENT YEAR BALANCES $ 296,500 $ 298,800 537 The City Manager is hereby authorized, without further approval of the City Council, to make 538 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 539 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

18 FINAL READING 540 CITY OF DOVER ORDINANCE # 2020-09 541 ELECTRIC REVENUE FUND 542 REVENUES AND BUDGET FOR 2020-2021 543 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 544 The amount hereinafter named aggregating Ninety Million Seventy-One Thousand One Hundred 545 dollars ($90,071,100) or so much thereof as may be necessary are hereby appropriated from 546 current revenues and other funds for the use by several departments of the Municipal Government for 547 the fiscal year beginning July 1, 2020 and ending June 30, 2021: 548 2019/20 2020/21 549 REVISED BUDGET 550 BEGINNING BALANCE $ 16,550,700 $ 10,230,300 551 DISTRIBUTION OF EARNINGS - PCA CREDIT (2,873,800) (5,246,100) 552 BEGINNING BALANCE - ADJUSTED 13,676,900 4,984,200 553 BASE REVENUE 554 DIRECT SALES TO CUSTOMER 82,686,400 80,417,400 555 UTILITY TAX 1,322,000 1,245,100 556 MISCELLANEOUS REVENUE 528,000 530,000 557 RENT REVENUE 110,000 110,000 558 GREEN ENERGY 127,400 127,000 559 INTEREST EARNINGS 195,000 157,400 560 TRANSFER FROM RATE STABILIZATION - 2,500,000 560 TOTAL REVENUES 84,968,800 85,086,900 TOTAL BEGINNING BALANCE & REVENUES $ 98,645,700 $ 90,071,100 561

19 FINAL READING 562 2020-2021 BUDGET ORDINANCES 563 ELECTRIC REVENUE FUND EXPENSES AND BUDGET BALANCE FOR 2018-2019 564 2019/20 2020/21 565 EXPENSES REVISED BUDGET 566 POWER SUPPLY $ 22,115,400 $ 19,715,300 567 SOLAR ENERGY 2,703,900 3,401,100 568 SOLAR RENEWAL ENERGY CREDITS 395,200 384,100 569 POWER SUPPLY MANAGEMENT 835,000 634,800 570 REC'S (Renewable Energy Credits) 411,000 614,600 571 RGGI (Regional Greenhouse Gas Init.) 67,500 12,300 572 PJM CHARGES - ENERGY 5,678,600 5,871,900 573 PJM CHARGES - TRANSMISSION & FEES 7,792,400 8,476,800 574 CAPACITY CHARGES 11,101,900 15,048,100 575 SUB-TOTAL POWER SUPPLY 51,100,900 54,159,000 576 PLANT OPERATIONS 5,530,700 4,706,100 577 GENERATIONS FUELS 956,300 488,400 578 PJM SPOT MARKET ENERGY (1,163,100) (808,300) 579 PJM CREDITS (516,900) (369,400) 580 CAPACITY CREDITS (8,422,000) (12,191,700) 581 GENERATION SUBTOTAL (3,615,000) (8,174,900) 582 POWER SUPPLY & GENERATION SUBTOTAL 47,485,900 45,984,100

583 DIRECT EXPENDITURES 584 TRANSMISSION/DISTRIBUTION 3,802,800 3,995,600 585 ELECTRICAL ENGINEERING 1,372,900 1,396,400 586 ADMINISTRATION 615,500 707,400 587 METER READING 401,900 375,300 588 SYSTEMS OPERATIONS 853,100 871,100 589 DIRECT EXPENDITURE SUBTOTALS 7,046,200 7,345,800 590 OTHER EXPENSES: 591 UTILITY TAX 1,322,000 1,245,100 592 ALLOW FOR UNCOLLECTIBLES 250,000 300,000 593 CONTRACTUAL SERVICES - RFP'S 200,000 - 594 LEGAL EXPENSES 100,000 100,000 595 RETIREES HEALTH CARE 721,400 789,600 596 GREEN ENERGY PAYMENT TO DEMEC 137,000 127,000 597 INTERFUND SERVICE FEES 3,912,900 3,784,300 598 INTEREST ON DEPOSITS 17,500 21,000 599 BANK & CREDIT CARD FEES 327,000 330,300 600 DEBT SERVICE 1,379,500 1,378,600 OTHER EXPENSES SUBTOTAL 8,367,300 8,075,900 601 602 TRANSFER TO: 603 IMPROVEMENT & EXTENSION 6,816,000 6,000,000 604 GENERAL FUND 10,000,000 10,000,000 605 TRANSFER TO DEPRECIATION RESERVE 5,000,000 - 606 RATE STABILIZATION RESERVE 3,700,000 2,000,000 TRANSFER TO SUBTOTAL 25,516,000 18,000,000 607 TOTAL EXPENSES 88,415,400 79,405,800 608 BUDGET BALANCE - WORKING CAPITAL 10,230,300 10,665,300 609 610 TOTALS $ 98,645,700 $ 90,071,100 611 The City Manager is hereby authorized, without further approval of the City Council, to make 612 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 613 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

20 FINAL READING 614 CITY OF DOVER ORDINANCE # 2020-09 615 ELECTRIC UTILITY IMPROVEMENT AND EXTENSION FUND 616 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021

617 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 618 The amount hereinafter named aggregating Twenty Three Million Two Hundred Fifty-Eight Thousand Two Hundred 619 dollars ($23,258,200) or so much thereof as may be necessary are hereby appropriated from current revenues 620 and other funds for the use by several departments of the Municipal Government for the fiscal year 621 beginning July 1, 2020 and ending June 30, 2021: 622 REVENUES 623 2019/20 2020/21 624 REVISED BUDGET 625 BEGINNING BALANCE $ 15,157,800 $ 15,640,000 626 REVENUES 627 TRANSFER FROM ELECTRIC 6,816,000 6,000,000 628 TRANSFER FROM WATER/WASTEWATER 298,000 - 629 TRANSFER FROM GENERAL FUND 250,000 - 630 GENERAL SERVICE BILLING 400,000 400,000 631 TRF FROM DEPRECIATION RSV - 1,000,000 632 INTEREST EARNINGS 150,000 218,200 TOTAL REVENUES 7,914,000 7,618,200 633 634 TOTALS $ 23,071,800 $ 23,258,200 635 EXPENSE SUMMARY 636 2019/20 2020/21 637 EXPENSES REVISED BUDGET 638 ELECTRIC ADMINISTRATION $ 1,643,200 $ 360,000 639 ELECTRIC GENERATION 376,000 1,267,000 640 TRANSMISSION AND DISTRIBUTION 1,255,000 1,100,000 641 ELECTRICAL ENGINEERING 3,293,000 2,968,900 642 METER READING 21,800 - 643 ERP SYSTEM 842,800 500,000 644 TOTAL EXPENSES 7,431,800 6,195,900 645 BUDGET BALANCE 15,640,000 17,062,300

646 TOTAL BUDGET BALANCE & EXPENSES $ 23,071,800 $ 23,258,200 647 The City Manager is hereby authorized, without further approval of the City Council, to make 648 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 649 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

21 FINAL READING 650 CITY OF DOVER ORDINANCE # 2020-09 651 ELECTRIC UTILITY CONTINGENCY RESERVE 652 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 653 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 654 The amount hereinafter named aggregating Nine Hundred Twenty-Two Thousand Eight Hundred dollars 655 ($922,800) or so much thereof as may be necessary are hereby appropriated from current revenues and 656 other funds for the use by several departments of the Municipal Government for the fiscal year 657 beginning July 1, 2020 and ending June 30, 2021: 658 CASH RECEIPTS 659 2019/20 2020/21 660 REVISED BUDGET 661 BEGINNING BALANCE $ 894,200 $ 908,300 662 RECEIPTS 663 INTEREST EARNINGS 14,100 14,500 664 TOTAL RECEIPTS 14,100 14,500 665 TOTALS $ 908,300 $ 922,800

666 EXPENSE SUMMARY 667 2019/20 2020/21 668 REVISED BUDGET

669 CURRENT YEAR BALANCE $ 908,300 $ 922,800 670 TOTALS $ 908,300 $ 922,800

671 The City Manager is hereby authorized, without further approval of the City Council, to make 672 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 673 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

22 FINAL READING 674 CITY OF DOVER ORDINANCE # 2020-09 675 ELECTRIC UTILITY DEPRECIATION RESERVE 676 SOURCES AND USE OF FUNDS FOR 2020-2021 677 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 678 The amount hereinafter named aggregating Twenty Million Five Hundred Ninety-Eight Thousand One 679 Hundred dollars ($20,598,100) or so much thereof as may be necessary are hereby appropriated from 680 current revenues and other funds for the use by several departments of the Municipal Government for 681 the fiscal year beginning July 1, 2020 and ending June 30, 2021: 682 CASH RECEIPTS 683 2019/20 2020/21 684 REVISED BUDGET 685 BEGINNING BALANCE $ 16,017,400 $ 21,273,700 686 INTEREST EARNINGS 256,300 324,400 687 TRANSFER FROM ELECTRIC OPERATING FUND 5,000,000 - 688 TOTALS $ 21,273,700 $ 21,598,100 689 BUDGET SUMMARY 690 2019/20 2020/21 691 REVISED BUDGET

692 TRANSFER TO ELECTRIC I & E $ - $ 1,000,000 693 CURRENT YEAR BALANCE 21,273,700 $ 20,598,100 694 TOTALS $ 21,273,700 $ 20,598,100

694 The City Manager is hereby authorized, without further approval of the City Council, to make 695 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 696 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

23 FINAL READING 697 CITY OF DOVER ORDINANCE # 2020-09 698 ELECTRIC UTILITY FUTURE CAPACITY RESERVE 699 SOURCES AND USE OF FUNDS FOR 2020-2021 700 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 701 The amount hereinafter named aggregating Fourteen Million One Hundred Eighteen Thousand 702 Nine Hundred dollars ($14,118,900) or so much thereof as may be necessary are hereby appropriated from 703 current revenues and other funds for the use by several departments of the Municipal Government 704 for the fiscal year beginning July 1, 2020 and ending June 30, 2021: 705 CASH RECEIPTS 706 2019/20 2020/21 707 REVISED BUDGET 708 BEGINNING BALANCE $ 13,677,800 $ 13,896,600 709 INTEREST EARNINGS 218,800 222,300 710 TOTALS $ 13,896,600 $ 14,118,900 711 BUDGET SUMMARY 712 2019/20 2020/21 713 REVISED BUDGET

714 CURRENT YEAR BALANCE $ 13,896,600 $ 14,118,900 715 TOTALS $ 13,896,600 $ 14,118,900

716 The City Manager is hereby authorized, without further approval of the City Council, to make 717 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 718 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

24 FINAL READING 719 CITY OF DOVER ORDINANCE # 2020-09 720 ELECTRIC UTILITY INSURANCE STABLIZATION RESERVE 721 SOURCES AND USE OF FUNDS FOR 2020-2021 722 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 723 The amount hereinafter named aggregating Eight Hundred Ten Thousand Three Hundred dollars 724 ($810,300) or so much thereof as may be necessary are hereby appropriated from current revenues and 725 other funds for the use by several departments of the Municipal Government for the fiscal year 726 beginning July 1, 2020 and ending June 30, 2021: 727 CASH RECEIPTS 728 2019/20 2020/21 729 REVISED BUDGET 730 BEGINNING BALANCE $ 784,900 $ 797,500 731 INTEREST EARNINGS 12,600 12,800 732 TOTALS $ 797,500 $ 810,300

733 BUDGET SUMMARY 734 2019/20 2020/21 735 REVISED BUDGET

736 CURRENT YEAR BALANCE $ 797,500 $ 810,300 737 TOTALS $ 797,500 $ 810,300

738 The City Manager is hereby authorized, without further approval of the City Council, to make 739 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 740 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

25 FINAL READING 741 CITY OF DOVER ORDINANCE # 2020-09 742 ELECTRIC UTILITY RATE STABLIZATION RESERVE 743 SOURCES AND USE OF FUNDS FOR 2020-2021 744 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 745 The amount hereinafter named aggregating Twenty-Two Million Two Hundred Six Thousand Two 746 Hundred dollars ($22,206,200) or so much thereof as may be necessary are hereby appropriated from 747 current revenues and other funds for the use by several departments of the Municipal Government 748 for the fiscal year beginning July 1, 2020 and ending June 30, 2021: 749 CASH RECEIPTS 750 2019/20 2020/21 751 REVISED BUDGET 752 BEGINNING BALANCE $ 18,354,900 $ 22,348,600 753 TRANSFER FROM ELECTRIC OPERATING FUND 3,700,000 $ 2,000,000 754 INTEREST EARNINGS 293,700 357,600 755 TOTALS $ 22,348,600 $ 24,706,200

756 BUDGET SUMMARY 757 2019/20 2020/21 758 REVISED BUDGET 759 TRANSFER TO ELECTRIC OPERATING FUND $ - $ 2,500,000 760 CURRENT YEAR BALANCE 22,348,600 22,206,200 761 TOTALS $ 22,348,600 $ 22,206,200 762 The City Manager is hereby authorized, without further approval of the City Council, to make 763 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 764 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

26 FINAL READING 765 CITY OF DOVER ORDINANCE # 2020-09 766 MUNICIPAL STREET AID FUND 767 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 768 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 769 The amount hereinafter named aggregating Seven Hundred Fifty Thousand One Hundred dollars 770 ($750,100) or so much thereof as may be necessary are hereby appropriated from current revenues 771 and other funds for the use by several departments of the Municipal Government for the fiscal year 772 beginning July 1, 2020 and ending June 30, 2021: 773 CASH RECEIPTS 774 2019/20 2020/21 775 REVISED BUDGET 776 BEGINNING BALANCE $ 100 $ 100 777 STATE GRANT 665,300 750,000 778 TOTALS $ 665,400 $ 750,100

779 BUDGET SUMMARY 780 2019/20 2020/21 781 REVISED BUDGET 782 TRANSFER TO GENERAL FUND $ 665,300 $ 750,000 783 CURRENT YEAR BALANCE 100 100 784 TOTALS $ 665,400 $ 750,100

785 The City Manager is hereby authorized, without further approval of the City Council, to make 786 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 787 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

27 FINAL READING 788 CITY OF DOVER ORDINANCE # 2020-09 789 ELECTRONIC RED LIGHT SAFETY PROGRAM 790 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 791 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 792 The amount hereinafter named aggregating Five Hundred Thirty-Three Thousand dollars 793 ($445,100) or so much thereof as may be necessary are hereby appropriated from current revenues 794 and other funds for the use by several departments of the Municipal Government for the fiscal year 795 beginning July 1, 2020 and ending June 30, 2021: 796 CASH RECEIPTS 797 2019/20 2020/21 798 REVISED BUDGET 799 BEGINNING BALANCE $ 100 $ 100 800 POLICE FINES 532,900 445,000 801 TOTALS $ 533,000 $ 445,100

802 BUDGET SUMMARY 803 2019/20 2020/21 804 REVISED BUDGET 805 TRANSFER TO GENERAL FUND $ 532,900 $ 445,000 806 CURRENT YEAR BALANCE 100 100 807 TOTALS $ 533,000 $ 445,100

808 The City Manager is hereby authorized, without further approval of the City Council, to make 809 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 810 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

28 FINAL READING 811 CITY OF DOVER ORDINANCE # 2020-09 812 WORKERS COMPENSATION FUND 813 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 814 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 815 The amount hereinafter named aggregating Two Million Five Hundred Thirty-One Thousand Two 816 Hundred dollars ($2,531,200) or so much thereof as may be necessary are hereby appropriated from 817 current revenues and other funds for the use by several departments of the Municipal Government 818 for the fiscal year beginning July 1, 2020 and ending June 30, 2021: 819 OPERATING REVENUES 820 2019/20 2020/21 821 REVISED BUDGET 822 BEGINNING BALANCE $ 1,444,700 $ 1,540,000 823 INTEREST INCOME 22,500 22,500 824 PREMIUM FROM CITY 908,500 990,100 825 TOTALS $ 2,375,700 $ 2,552,600 826 OPERATING EXPENSES 827 2019/20 2020/21 828 REVISED BUDGET 829 PROGRAM EXPENSES/SUPPLIES - CLAIMS $ 550,000 $ 560,000 830 INSURANCE 110,800 130,000 831 STATE OF DEL - SELF INSURANCE TAX 39,000 39,000 832 CONTRACTUAL SERVICES 25,000 20,000

833 TOTAL EXPENSES 724,800 749,000

834 CURRENT YEAR BALANCE 1,650,900 1,803,600

835 TOTALS $ 2,375,700 $ 2,552,600 836 The City Manager is hereby authorized, without further approval of the City Council, to make 837 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 838 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

29 FINAL READING 839 CITY OF DOVER ORDINANCE # 2020-09 840 COMMUNITY TRANSPORTATION IMPROVEMENT FUND 841 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 842 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 843 The amount hereinafter named aggregating One Million Sixty-Two Thousand Four Hundred dollars 844 ($1,062,400) or so much thereof as may be necessary are hereby appropriated from current revenues 845 and other funds for the use by several departments of the Municipal Government for the fiscal year 846 beginning July 1, 2020 and ending June 30, 2021: 847 OPERATING REVENUES 848 2019/20 2020/21 849 REVISED BUDGET 850 PRIOR YEAR BALANCE $ 334,000 $ 662,400 851 GRANTS REVENUE 500,000 400,000 852 TOTALS $ 834,000 $ 1,062,400

853 OPERATING EXPENSES 854 2019/20 2020/21 855 REVISED BUDGET 856 PROGRAM EXP. GRANT RELATED $ 834,000 $ 750,000 857 858 CURRENT YEAR BALANCE - 312,400

859 TOTALS $ 834,000 $ 1,062,400

860 The City Manager is hereby authorized, without further approval of the City Council, to make 861 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 862 department with the exception of any transfers prohibited by City Procedure #F306.

ADOPTED:

30 FINAL READING 863 CITY OF DOVER ORDINANCE # 2020-09 864 LIBRARY GRANT FUND 865 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 866 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 867 The amount hereinafter named aggregating Two Hundred Seventy-Seven Thousand Seven Hundred dollars 868 ($277,700) or so much thereof as may be necessary are hereby appropriated from current revenues 869 and other funds for the use by several departments of the Municipal Government for the fiscal year 870 beginning July 1, 2020 and ending June 30, 2021: 871 OPERATING REVENUES 872 2019/20 2020/21 873 REVISED BUDGET 874 PRIOR YEAR BALANCE $ 18,900 $ - 875 STATE GRANT 280,800 275,000 876 FEDERAL GRANT 1,800 2,700

917 TOTALS $ 301,500 $ 277,700

918 OPERATING EXPENSES 919 2019/20 2020/21 920 REVISED BUDGET 921 STATE GRANTS 922 FURNITURE/FIXTURES $ 5,500 $ 5,000 923 OFFICE SUPPLIES 28,000 23,100 924 PRINTING AND DUPLICATING 13,700 15,000 925 PROGRAM EXPENSES/SUPPLIES 25,500 28,200 926 BOOKS 128,800 125,000 927 COMPUTER SOFTWARE 2,500 3,000 928 COMPUTER HARDWARE 5,300 500 929 AUDIO VISUAL SUPPLIES 79,000 67,700 930 POSTAGE 200 100 931 TRAINING/CONF/FOOD/TRAV 4,200 3,000 932 OFF EQP/REPAIRS & MAINT 4,000 1,900 933 OTHER EQUIP - LEASE 2,100 2,500 934 SUBTOTAL EXPENSES STATE GRANTS 298,800 275,000 935 FEDERAL GRANTS 936 PROGRAM EXPENSES/SUPPLIES 2,700 2,700 937 SUBTOTAL EXPENSES FEDERAL GRANTS 2,700 2,700

938 GRAND TOTAL EXPENSES 301,500 277,700

939 CURRENT YEAR BALANCE - - 940 TOTALS $ 301,500 $ 277,700

941 The City Manager is hereby authorized, without further approval of the City Council, to make 942 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 943 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

31 FINAL READING 944 CITY OF DOVER ORDINANCE # 2020-09 945 CDBG GRANT FUND 946 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 947 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 948 The amount hereinafter named aggregating Three Hundred Thirty-Four Thousand Nine Hundred Forty-Three 949 dollars ($334,943) or so much thereof as may be necessary are hereby appropriated from current revenues 950 and other funds for the use by several departments of the Municipal Government for the fiscal year 951 beginning July 1, 2020 and ending June 30, 2021: 952 OPERATING REVENUES 953 2019/20 2020/21 954 REVISED BUDGET 955 PRIOR YEAR BALANCE $ 2,500 $ 2,500 956 CDBG GRANTS RECEIVED 632,077 332,443 957 TOTALS $ 634,577 $ 334,943

958 OPERATING EXPENSES 959 2019/20 2020/21 960 REVISED BUDGET 961 EXPENDITURES 962 PRIOR YEAR CLOSING COST/DOWN PAYMENT PROGRAM $ 1,855 $ - 963 PRIOR YEAR MHDC HOMEOWNER REHAB. 55,522 - 964 PRIOR YEAR MHDC EMERGENCY HOME REPAIR 35,385 - 965 CURRENT YEAR CLOSING COST/DOWN PAYMENT PROGRAM 97,845 100,000 966 CURRENT YEAR DOVER INTERFAITH MINISTRY 30,000 61,016 967 CURRENT YEAR DOVER NCALL - 30,000 968 CURRENT YEAR MHDC EMERGENCY HOME REPAIR 33,000 40,000 969 CURRENT YEAR MHDC HOMEOWNER REHAB. 25,000 25,827 970 CURRENT YEAR DIMH & CENTRAL DE HOUSING COLLABORATIVE 75,284 20,600 971 CURRENT YEAR CARES ACT (COVID-19) 163,211 - 972 CURRENT YEAR ADMIN EXPENSE 114,976 55,000 973 TOTAL EXPENDITURES 632,078 332,443

974 CURRENT YEAR BALANCE 2,500 2,500 975 TOTALS $ 634,578 $ 334,943

976 The City Manager is hereby authorized, without further approval of the City Council, to make 977 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 978 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

32 FINAL READING 979 CITY OF DOVER ORDINANCE # 2020-09 980 POLICE GRANTS FUND 981 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 982 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 983 The amount hereinafter named aggregating Eight Hundred Thirty-Five Thousand dollars ($835,000) 984 or so much thereof as may be necessary are hereby appropriated from current revenues and other 985 funds for the use by several departments of the Municipal Government for the fiscal year 986 beginning July 1, 2020 and ending June 30, 2021: 987 OPERATING REVENUES 988 2019/20 2020/21 989 REVISED BUDGET 990 PRIOR YEAR BALANCE $ 129,000 $ 50,000 991 STATE AND FEDERAL GRANTS RECEIVED 635,000 785,000 992 TOTALS $ 764,000 $ 835,000

993 OPERATING EXPENSES 994 2019/20 2020/21 995 REVISED BUDGET 996 EXPENDITURES 997 PERSONNEL EXPENDITURES 998 CADET PROGRAM SALARIES $ 11,900 $ - 999 CADET PROGRAM FICA 900 - 1000 CADET PROGRAM W/COMP 700 - 1001 MATERIALS AND SUPPLIES 1003 POLICE EQUIPT & PROG SUPP 643,600 585,000 1004 ADMINISTRATIVE EXPENDITURES 1005 CELL PHONE CHARGES 20,000 20,000 1006 TRAINING 19,700 75,000 1007 AUDIT FEES 1,000 - 1008 TOTAL EXPENDITURES 697,800 680,000 1009 OTHER FINANCING USES 1010 OPERATING TRANSFERS-OUT 100,300 155,000 1011 TOTAL FINANCING USES 100,300 155,000

1012 CURRENT YEAR BALANCE (34,100) - 1013 TOTALS $ 764,000 $ 835,000

1014 The above budget represents the combination of all State & Federal Grants. 1015 The City Manager is hereby authorized, without further approval of the City Council, to make 1016 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 1017 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

33 FINAL READING 1018 CITY OF DOVER ORDINANCE # 2020-09 1019 SUBSTANCE ABUSE GRANTS FUND 1020 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 1021 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1022 The amount hereinafter named aggregating One Hundred Forty-Four Thousand Seven Hundre dollars ($144,700) 1023 or so much thereof as may be necessary are hereby appropriated from current revenues and other funds 1024 for the use by several departments of the Municipal Government for the fiscal year beginning 1025 July 1, 2020 and ending June 30, 2021:

1026 OPERATING REVENUES 1027 2019/20 2020/21 1028 REVISED BUDGET 1029 PRIOR YEAR BALANCE $ 52,000 $ 83,700 1030 STATE GRANTS RECEIVED 28,000 28,000 1031 RECREATION REVENUE 33,000 33,000 1032 TOTALS $ 113,000 $ 144,700

1033 OPERATING EXPENSES 1034 2019/20 2020/21 1035 REVISED BUDGET 1036 EXPENDITURES 1037 TEMPORARY HELP/BENEFITS $ 68,500 $ 68,500 1038 PROGRAM EXPENSES/SUPPLIES 35,000 35,000 1039 TOTAL EXPENDITURES 103,500 103,500

1040 CURRENT YEAR BALANCE 9,500 41,200 1041 TOTALS $ 113,000 $ 144,700

1042 The above budget represents the combination of all State & Federal Grants. 1043 The City Manager is hereby authorized, without further approval of the City Council, to make 1044 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 1045 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

34 FINAL READING 1046 CITY OF DOVER ORDINANCE # 2020-09 1047 REALTY TRANSFER TAX FUND 1048 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 1049 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1050 The amount hereinafter named aggregating One Million Four Hundred thirty-Three Thousand Five Hundred 1051 dollars ($1,433,500) or so much thereof as may be necessary are hereby appropriated from current revenues 1052 and other funds for the use by several departments of the Municipal Government for the fiscal 1053 year beginning July 1, 2020 and ending June 30, 2021: 1054 CASH RECEIPTS 1055 2019/20 2020/21 1056 REVISED BUDGET 1057 BEGINNING BALANCE $ - $ - 1058 REALTY TRANSFER TAXES 1,525,000 1,433,500 1059 TOTALS $ 1,525,000 $ 1,433,500

1060 BUDGET SUMMARY 1061 2019/20 2020/21 1062 REVISED BUDGET 1063 TRANSFER TO GENERAL FUND $ 1,525,000 $ 1,433,500 1064 CURRENT YEAR BALANCE - - 1065 TOTALS $ 1,525,000 $ 1,433,500

1066 The City Manager is hereby authorized, without further approval of the City Council, to make 1067 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 1068 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED:

35 FINAL READING 1069 CITY OF DOVER ORDINANCE # 2020-09 1070 LODGING TAX FUND 1071 CASH RECEIPTS/REVENUES AND BUDGET FOR 2020-2021 1072 BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF DOVER, IN COUNCIL MET: 1073 The amount hereinafter named aggregating One Hundred Ten Thousand 1074 dollars ($110,000) or so much thereof as may be necessary are hereby appropriated from current revenues 1075 and other funds for the use by several departments of the Municipal Government for the fiscal 1076 year beginning July 1, 2020 and ending June 30, 2021: 1077 CASH RECEIPTS 1078 2019/20 2020/21 1079 REVISED BUDGET 1080 BEGINNING BALANCE $ - $ - 1081 LODGING TAXES - 110,000 1082 TOTALS $ - $ 110,000

1083 BUDGET SUMMARY 1084 2019/20 2020/21 1085 REVISED BUDGET 1086 TRANSFER TO CAPITAL PROJECT FUND $ - $ 110,000 1087 CURRENT YEAR BALANCE - - 1088 TOTALS $ - $ 110,000

1089 The City Manager is hereby authorized, without further approval of the City Council, to make 1090 interdepartmental transfers of up to five percent of the amount hereinafter appropriated to any 1091 department with the exception of any transfers prohibited by City Procedure #F306. ADOPTED: