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State of the Practice Report: 2011 – IAP2 Core Values Award Nominees Pat Crawford, Robert Dalton and Laura Fielitz, Editors October, 2011 Cover Art by Pat Crawford International Association of Public Participation IIAP2.org 13762 Colorado Blvd. Suite 124, Box 54/ Thornton, CO 80602 USA +61 8 81200669 (VOIP ; free if calling from Skype) The production of this report has been made possible by the generous voluntary contribution of the time, talents and energy of Dr Pat Crawford and associates at Michigan Sttate University, USA. The Report builds on the contributions in previous years of the IAP2 Research Committee. This year’s production has also been supported by the IAP2 HQ team , Moira Deslandes Executive Director, and Ellen Ernst from AE Resources Group. Table of Contents Contents Page Introduction . 1 Core Values Award 2011 . 2 International Judging Panels Member . 4 Core Values Awards Program Criteria . 8 IAP2 Core Values . 11 2011 Core Values Winners’ Circle. 12 Nomination Summaries . 13 Nomination Descriptive Reports Public Participation – the key to Sustainable Development Interventions (Organization Winner) 35 Community Engagement Shaping South Australia’s Strategic Plan (Project Winner) . 44 2010 Oregon Citizen’s Initiative Review (Research Winner) . 52 Golden Vision 2030: Our Town Our Future (Organization Runner Up) . 61 Partnership for Inclusive, Cost‐Effective Public Participation (Project Runner Up) . 69 Another Way of “Making the City” English . 78 French . 85 BBS Communications Group – Community Engagement Survey . 92 Beaverton Community Vision . 99 Common Roots: Halifax Urban Farm . 107 Connecting With Your Community . 115 Ebenezer Regional Industrial Area Planning Framework . 123 Engaging Stakeholders in a K‐12 Funding Crisis . 130 Flagstaff’s New Zoning Code: A Public Engagement Success . 139 Future of Waste . 147 Imagine Austin Comprehensive Plan . 155 LOIS: Lake Oswego Interceptor Sewer . 163 Moving Michigan Forward One Community at a Time . 171 Our City. Our Budget. Our Future. 179 Our Health. Our Perspectives. Our Solutions. 187 Vancouver City Central Transmission Project . 195 Vibrant Schools and Quality Programs for All Students . 203 2011 Core Values Award Nominees Introduction Each year the International Association of Public Participation (IAP2) seeks nominations for the Core Values Award to recognize excellence and innovation in the field of public participation. Winning projects demonstrate the use of innovative techniques, provide solutions to problems that face the field of public participation, involve the public in new areas and show how public participation has affected decisions. While “winners” are selected each year, all of the entries present a wealth of information about the state of public participation worldwide and showcase excellence in practice. The IAP2 Research Committee determined that it was important to share these stories with our membership in the form of a State of the Practice Report. This is the fifth edition of the report. Previous editions of the State of the Practice reports are available at www.IAP2.org. The descriptions submitted for these awards are a valuable tool for learning about others’ experiences. We can learn from their stories to inform our own practice. The projects presented here are exemplars of good practice. They support IAP2’s core values, and exhibit creative ways to engage the public. The public is engaged in a variety of methods and media, from town hall meetings and twitter to design charrettes and shopping center kiosk sites. They range from local to national levels and from 500 to over 15,000 participants. They cross topical areas such as sustainable development, transportation, walkability, community visioning, strategic planning, education and evaluating participation. They all result in benefits for the agencies, stakeholders, communities and citizens. The studies provide useful examples of creative techniques, management or governance structures for participatory processes, methods to engage diverse groups or agencies, and reflections on lessons learned. The Core Value submissions also can be used for promoting or “making the case” for participatory approaches. Initially, the projects were judged against the IAP2 core values award criteria. Each submission is peer-reviewed by members of the Research Committee for inclusion into the State of the Practice Report. The report is organized for easy access: • The first section is a summary of the Core Values applications in table form to help identify which projects may be of interest to you. These summaries have been prepared by the State of the Practice report authors. • The second section contains the full submissions as written by the person or agency applying for the Core Values Award. The International Association of Public Participation (IAP2) uses the Core Values Awards to recognize excellence and innovation in public participation practice around the world. These awards are made annually. Winning entries and finalists are selected by a panel of judges who are experienced public participation practitioners in their own right. The seven Core Values are used as the basis for the evaluation of the entries. IAP2 State of the Practice Report 1 2011 Core Values Award Nominees Core Values Awards 2011 This year it was my pleasure once again to chair the IAP2 Core Values Awards. In my third year in this role, I am delighted to see the awards continue to reach high standards and coming in from all quarters of the globe. This year was the first year we were able to receive an application in a language other than English and I would particularly like to thank the Association International pour la participation publique (AIP2), France for their support in this effort which attracted one submission in French. This year's International Core Values Awards received 22 entries in three award categories: Project of the Year, Organisation of the Year, and Research. Entries came from Australia, USA, Canada, South Africa, and France. One of the key features of the 2011 International Core Values Awards was the introduction of an international Research Award. Advances in the practice of public participation don’t happen by accident. The combination of interesting problems, good questions and a spirit of inquiry are the foundations that help us build new theories and give shape to new ideas; they are the elements that help advance our knowledge and understanding. Research is critically important to IAP2 and its members if we are to understand and overcome challenges in everyday public participation and build upon P2 theory and practice, and the Research Award was created to acknowledge important contributions to the body of public participation knowledge. It is notable that we received no entries in the Innovation Award category this year, on the topic of evaluation frameworks in public participation. Evaluation is always a difficult subject, particularly for practitioners who may struggle against stringent time lines and often with tight resources. I believe that the lack of entries in this international‐scope award category says something very important to us in IAP2 about the state of evaluation practice within the public participation field. I would like to challenge all IAP2 members and public participation specialists everywhere to undertake a serious examination of and dialogue about evaluation practices in our professional field. Thank you to our international judging panel Beatrice Briggs, Mexico Lyn Carson, Australia Lucy Cole‐Edelstein, Australia Guido Enthoven, Netherlands Romain Lacuisse, France Matt Leighninger, Canada Tim Steffensmeier, USA IAP2 State of the Practice Report 2 2011 Core Values Award Nominees Thank you to the all applicants. We make ourselves just a little bit better every time we rise to the challenge of competition. For this year it is important to note that the judges were impressed with variety and quality of the award entries, so each entrant can take pride in knowing that their work was highly regarded. A special mention of sincere thanks to the team behind the scenes as well in particular the stalwart publication volunteer Pat Crawford from USA and team at IAP2 HQ especially, Ellen Ernst. It is also notable that IAP2 has included research as a key component of our 2011‐2015 Strategic Plan goal #1: Leadership Geoff Wilson President, IAP2 IAP2 State of the Practice Report 3 2011 Core Values Award Nominees International Judging Members Panel Judges Each year an international judging panel is formed to assess the applications and this year the Judging Panel will be led by 2008 Project of the Year winner Geoff Wilson from Capital Health, Halifax, Nova Scotia, Canada. He will be joined by a panel from academia, media and practitioners in the field. This year’s panel includes: Bea Briggs is the founding director of the International Institute for Facilitation and Change (IIFAC). A past president of IAP2, she has worked with groups ‐ from Canada to Sri Lanka and from Poland to Patagonia ‐ developing their skills in group facilitation, conflict management and participatory processes. In addition, Beatrice has provided consulting and meeting facilitation services to change‐ oriented groups around the world, including United Nations agencies, World Wildlife Fund, Inter‐American Development Bank, and the International Center for Development Research. Beatrice is the author of the manual Introduction to Consensus, as well as many articles on participatory processes. Beatrice is a native
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