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Full Council 15.9.20 HOLYWELL TOWN COUNCIL CYNGOR TREF TREFFYNNON Minutes of the Meeting of Holywell Town Council held remotely on Tuesday, 15th September 2020 at 6.00pm. _______________ PRESENT: Councillor L.A. Carter (Mayor). Councillors: S. Delaney, R. Dolphin, I. Hodge, J.M Johnson, P.A. Johnson, S. Johnson, B. Scragg, and A. Trumper. APOLOGIES FOR ABSENCE were received from Councillors K. Davies, E.B. Palmer, M.D. Phelan, S.E. Wallbanks, and P.A. York. IN ATTENDANCE: J. Baker (Clerk), and C.S. Lowry (Support Officer). PRE-MEETING TRIBUTE The Mayor requested all attendees join her in holding a minutes silence, in memory of former Councillor and Past Mayor Mr Phil McGarry, who had sadly died recently. Mr McGarry had a real vision for Holywell and introduced new ways of thinking into the Council, and members’ thoughts and prayers are with his family at this extremely difficult time. 31. DECLARATIONS OF INTEREST – MEMBERS’ CODE OF CONDUCT Minute Name of Personal Prejudicial Nature of Interest No. Councillor 35 P.A. Johnson ✓ Member of Flintshire County Council Planning Committee 38.1 L.A. Carter ✓ Resident member of Holywell Market Group 32. MAYORS REMARKS Firstly the Mayor extended a warm welcome to our two new town councillors, Sue Delaney, and Andy Trumper, and looked forward to working with them and getting to know them both. The Mayor held two very successful eco uniform stalls in Holywell market recently and would like to thank Cllr Ian Hodge and his wife Lynn for their continued support with this important project. - 1 - The Mayor was currently working with the Mayor of Mold to promote reused school uniforms in the two towns and supported the Mayor of Mold on their uniform stall. The Mayor of Mold was delighted to receive a picture depicting Old Mold from Gino of Pedrini Antiques when visiting the Holywell market stall. The uniform stall in Holywell was visited by Hannah Blythyn MS and Rob Roberts MP, who were both fully supportive of the project. The Mayor was invited by Hannah Blythyn MS to Mold Market and supported the Mold uniform stall and was delighted to meet Sir Keir Starmer MP who visited and was very impressed by this project. The Mayor was considering operating a Holywell Town Council market stall in the future to promote the work of the council in the community. The first stall was to operate on Thursday 24th September and all members were invited to attend and show their support. Ysgol Gwenffrwd were presented with a cheque for £100 towards their breakfast club. This funding was generated by the Holywell uniform stall proceeds and was the second such donation to date, following on from St. Winefrides RC School who were the first beneficiaries. The bilingual flyers for the Kids bank had now been produced and will be distributed to town councils and health professionals in Holywell and Mold. The scarecrow competition was judged on the 28th August and the awards presentation was held on the 8th September. The residents award went to the Mrs Brown entry made by Mr & Mrs Elfed Jones, Halkyn Road, Holywell. The shop award went to Bill and Ben the Flower Bowl men. The handover and demonstration of the bandshell and parasols in tower gardens was well attended by town councillors, and the area looked extremely impressive. The events committee will be considering its operation and usage at its meeting tomorrow 16th September. Finally the Mayor had requested that the Clerk contacts Flintshire County Council about code of conduct awareness sessions. The Mayor was mindful that the council had two new members and it would be beneficial for them and indeed all members to have some refresher training on the code and lawful practices. 33. PUBLIC SPEAKING There were no such requests. - 2 - 34. MINUTES & MEETINGS 34.1. Minutes of Meetings RESOLVED: That the minutes of the following meetings be approved as a correct record. Minutes were to be signed at the council offices. Clerk to arrange with the respective Chairs. • Holywell Town Council meeting held on Tuesday 21st July 2020; • Town Centre Committee meeting held on Wednesday 29th July 2020; • Finance & Resources Committee meeting held on Wednesday 29th July 2020; • Special Meeting of Holywell Town Council held on Wednesday 26th August 2020. 34.2. Meeting(s) of Committees Members received and noted the resolutions from the committee meetings as stated above. 34.3. Committee Membership Members reviewed the committee membership, giving consideration to new members and those members not currently able to attend meetings. RESOLVED: 1) That Councillor I. Hodge be ratified as a member and Vice Chair of the Finance & Resources Committee. 2) That Councillor R. Dolphin be confirmed as a member of the Local Environment Committee. 3) That Councillors S. Delaney and A. Trumper be confirmed as members of the Council Offices & Communications Committee, and the Events Committee. 4) That Councillor S. Delaney be confirmed as a member of the Town Centre Committee. 5) That any changes to working groups can be considered by the relevant parent committees. - 3 - 6) That any changes to outside bodies and communication of agendas be deferred until the next Annual Meeting of the Council. 35. PLANNING 35.1. New Planning Applications Consideration was given to applications forwarded to the Town Council as part of the County’s planning consultation. RESOLVED: That the following responses be submitted to the County Planning Authority. Application Proposal Details Number Removal of a glass pane from a ground floor window on the southeast and northwest elevations and replacement with an aluminium louvre fixed to the 061584 window frame. Location: Telephone Exchange, Fron Park Road, Holywell, Flintshire, CH8 7US. The council noted this application as received. Erection of two storey side and rear extension, loft conversion with new dormer extensions plus external glazed balcony. 061580 Location: 15 Meadowbank, Holway, Holywell, Flintshire, CH8 7EE. The council had no objection to this application. 35.2. Applications Under Delegated Powers Members noted the following applications and the council’s response under delegated powers during the summer recess period. Application Proposal Details Number Erection of single storey extension to the front of dwelling and detached double 061498 garage. Location: Charnwood, 39 Rose Hill, Holywell, Flintshire, CH8 7TL. The council had no objection to this application. Redevelopment of existing garage and store to provide 5 no. compact 061517 apartments. Location: 53 High Street, Holywell, Flintshire, CH8 7TF. The council had no objection to this application. Installation of interpretation boards at various sites at Holywell Town Centre 060966 Location: Holywell Town Centre, Holywell. The council noted this application as received. - 4 - 36. ACCOUNTS 36.1. Accounts for Payment RESOLVED: That payment of the following accounts be approved. SCHEDULE OF ACCOUNTS – AUGUST 2020 Voucher Payment Creditor Name Payment Details Amount Power Number Method £ Key Mayor's Allowance Reinstatement of Account - 7938 ONLINE 1,713.10 *^^* Account 2020/21 Civic Year Mayor's Charity Contribution to Charity 7939 ONLINE 500.00 ^^ Account Account 7940 ONLINE David Lea Hanging Basket Installation 250.00 ^^ 7941 - ONLINE Council Staff Staff Salaries - Jul 2020 4,604.91 *** 7943 7944 ONLINE HMRC Staff Paye/NI costs - Jul 20 1,382.44 *** 7945 ONLINE Clwyd Pension Fund Staff Pension Costs - Jul 20 1,490.38 *** Flintshire County CCTV Charges Quarter 2 - 7946 ONLINE 4,502.04 ***** Council Jul-Sep 2020 7947 ONLINE Pottles Premier Plants Hanging Basket Refills 2,386.20 ^^ Rialtas Business Annual Software Support 7948 ONLINE 206.40 **** Solutions Ltd Licence Refill Baskets/Three Tiered 7949 ONLINE B.G. Hartley 205.00 ^^ Units Philip Jones ICT Support Costs - Apr-Jun 7950 ONLINE 123.75 **** Computers 2020 North Wales Assoc. of Annual Subscription Fees 7951 ONLINE 65.00 **** Town Councils 2020/21 Siân Jones Translation 7952 ONLINE Translate Documents 30.74 *** Services Clean Windows Bank Place 7953 ONLINE DJB Window Cleaning 15.00 **** Offices Financial Assistance 7954 CHQ Hope House Hospice 200.00 ** Donation Financial Assistance 7955 CHQ St Kentigern Hospice 200.00 ** Donation Flintshire Citizens Financial Assistance 7956 CHQ 750.00 ** Advice Donation Financial Assistance 7957 CHQ Carmel Cricket Club 250.00 ^^^ Donation 7958 DD Plusnet Alarm Line - Jul 20 19.80 **** 7959 DD Plusnet Phone & Broadband - Jul20 40.90 **** 7960 DD BNP Paribas Copier Lease - 16/7-15/10 154.80 **** 7961 DD Plusnet Alarm Line - Aug 20 19.80 **** 7962 DC Tesco Batteries 8.75 **** 7963 DC Running Imp Equipment 104.76 **** - 5 - 7964 DC 1&1 Internet Ltd Office Premium/Mail Pro 100.59 **** 7965 DC Tesco Refreshments 0.80 **** 7966 DC W Bevan Cable Ties 10.50 **** 7967 DC Tesco Refreshments 0.80 **** 7968 DC Tesco Refreshments 0.80 **** 7969 DC Zoom Video Monthly Pro Subscription 14.39 **** 7970 DC 1&1 Internet Ltd Mail Pro 12.00 **** 7971 DC Royal Mail Postages 2.94 *** 7972 DC Tesco Refreshments 0.80 **** TOTAL 19,367.39 INCOME RECEIVED – AUGUST 2020 Date Debtor Name Income Details Amount £ 01/07/2020 Cadwyn Clwyd Grant Allocation – Covid-19 2,835.00 TOTAL 2,835.00 VAT REFUND 2019/20 Date Debtor Name Income Details Amount £ 13/07/2020 HMRC VAT Refund 2019/20 9,533.51 TOTAL 9,533.51 SCHEDULE OF ACCOUNTS - SEPTEMBER 2020 Voucher Payment Creditor Name Payment Details Amount Power Number Method £ Key Water Basket Displays - 7973 ONLINE David Lea 500.00 ^^ Jul20 Bracket Testing, Hanging 7974 ONLINE N.B. Austin 370.00 ^^ Baskets, Extra Brackets 7975
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