REGULAR AGENDA 24/2016/R
The Corporation of the Village of Cumberland Regular Council Meeting September 19, 2016 at 5:30 p.m. Village Council Chambers
1. Approval of Agenda 1.1 Agenda for regular Council meeting, September 19, 2016. Recommend THAT Council approve the agenda for the regular Council meeting, September 19, 2016.
2. Adoption of Minutes 2.1 Minutes of the Council meeting held September 6, 2016. 1 Recommend THAT Council approve the minutes of the Council meeting held September 6, 2016.
2.2 Receipt of Committee/Commissions Minutes: 9 Recommend THAT Council receive the minutes of the: Wastewater Advisory Committee, May 28, 2016 Wastewater Advisory Committee, June 16, 2016 Wastewater Advisory Committee, June 30, 2016 Wastewater Advisory Committee, July 28, 2016 Homelessness and Affordable Housing Select Committee, July 20, 2016
3. Delegations 3.1 Denise Ropp, Health and Wellness Broker 25 Medical Marijuana Dispensaries Recommend THAT Council receive the delegation from Denise Ropp, Health and Wellness Broker Re: Medical Marijuana Dispensaries.
4. Unfinished Business 4.1 Megan Klitch, Tobacco Lead, Canadian Cancer Society, BC and Yukon 31 Second-hand smoke and vapour in outdoor public places
Village of Cumberland Regular Council Meeting -2- September 19, 2016
Recommend THAT Council receive the correspondence from Megan Klitch, Tobacco Lead, Canadian Cancer Society, BC and Yukon Re: Second-hand smoke and vapour in outdoor public places.
5. Correspondence 5.1 Romeo Saganash, Adopt and Implement 35 UN Declaration on the Rights of Indigenous Peoples Recommend THAT Council receive the correspondence from Romeo Saganash, Adopt and Implement Re: UN Declaration on the Rights of Indigenous Peoples.
5.2 Clark Somerville, President and Regional Councillor, Federation of 37 Canadian Municipalities Looking for Canada 150 Community Leaders Recommend THAT Council receive the correspondence from Clark Somerville, President and Regional Councillor, Federation of Canadian Municipalities Re: Looking for Canada 150 Community Leaders
5.3 Municipal Insurance Association of British Columbia 39 2016 Annual General Meeting Recommend THAT Council receive the correspondence from the Municipal Insurance Association of British Columbia Re: 2016 Annual General Meeting.
6. Reports 6.1 Heritage Alteration Permit & Development Variance Permit – 2781 67 Dunsmuir Avenue Prepared by Joanne Rees, Planner i) Recommend THAT Council receive the applications for Heritage Alteration Permit and Development Variance Permit (2016-03 HAP&DV) report dated September 13, 2016. ii) Recommend THAT Council refer the applications for Heritage Alteration Permit and Development Variance Permit (2016-03 HAP&DV) to the next meeting of the Heritage Commission (tentatively scheduled for October 15, 2016) for their consideration and comments.
6.2 Comox Valley Regional District – Utility Collaboration Report 71 Prepared by Sundance Topham, Chief Administrative Officer Village of Cumberland Regular Council Meeting -3- September 19, 2016
i) Recommend THAT Council receive the Comox Valley Regional District – Utility Collaboration Report. ii) Recommend THAT Council provide feedback to the Comox Valley Regional District on the possibility of the Comox Valley Regional District creating a standing committee on potable water, wastewater, rainwater and drainage.
6.3 Electronic Funds and Cheque Register July and August 2016 77 Recommend THAT Council receive the Electronic Funds and Cheque Register, July and August 2016.
6.4 Outstanding Action Items 88 Recommend THAT Council receive the Outstanding Action Items Report.
7. Bylaws 7.1 Municipal Cash-in-lieu Parking Space Reserve Fund Establishment 95 Bylaw No. 1038, 2016 Recommend THAT Council adopt the “Municipal Cash-in-lieu Parking Space Reserve Fund Establishment Bylaw No. 1038, 2016”.
8. Consent Calendar All matters listed here are considered to be routine and non-controversial and will be received by one motion. There will be no separate discussion of these items unless a member so requests, in which case the item will be removed from the Consent Calendar and considered immediately after the adoption of the Consent Calendar. 8.1 Jodi Simkin, Director, We Wai Kai Nation Re: Standing Together – Tribal 96 Journeys 2017. Recommend THAT Council receive the consent calendar.
9. New Business
10. Notices, Motions and Announcements Matters considered here may include notices or motions to hold a meeting of the Committee of the Whole, a Village Hall meeting, a public hearing, and notices of motion introduced by a council member. Affordable Housing Open House, Wednesday September 21, 2016 from 6:00 to 8:00 p.m. in Council Chambers Liquid Waste Management Plan Public Open House, Thursday September 22, 2016 from 6:00 to 9:00 p.m. in Council Chambers Village of Cumberland Regular Council Meeting -4- September 19, 2016
11. Question Period
12. Closed Portion THAT pursuant to Section 90 (1) of the Community Charter Council close the meeting to the public to consider: Litigation or potential litigation affecting the municipality; The acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interest of the municipality.
13. Adjournment REGULAR MINUTES 23/2016/R
The Corporation of the Village of Cumberland Regular Council Meeting September 6, 2016 at 5:30 p.m. Village Council Chambers
Council Present: Staff Present: Mayor Leslie Baird Sundance Topham, Chief Administrative Officer Councillor Jesse Ketler Rob Crisfield, Manager of Operations Councillor Roger Kishi Adriana Proton, Deputy Corporate Officer Councillor Gwyn Sproule Judith Walker, Senior Planner Councillor Sean Sullivan Leah Knutson, Manager of Recreation Michelle Mason, Financial Officer
Mayor Baird called the meeting to order at 5:34 p.m.
1. Approval of Agenda 1.1 Agenda for regular council meeting, September 6, 2016 Motion 16-423 Sproule/Ketler THAT Council approve the agenda for the regular Council meeting, September 6, 2016. Carried Unanimously
2. Adoption of Minutes 2.1 Minutes of the Council meeting held August 8, 2016 Motion 16- 424 Sullivan/Ketler THAT Council approve the minutes of the Council meeting held August 8, 2016. Carried Unanimously
2.2 Receipt of Committee/Commissions Minutes: Motion 16-425 Sproule/Ketler
- 1 - Village of Cumberland Regular Council Meeting -2- September 6, 2016
THAT Council receive the minutes of the Accessibility Select Committee, July 18, 2016. Carried Unanimously
3. Delegations None
4. Unfinished Business None
5. Correspondence 5.1 Joan Miller, Vancouver Island North Film Commission Motion 16-426 Sproule/Ketler THAT Council receive the correspondence from Joan Miller, Vancouver Island North Film Commission Re: Letter of Support for $5,000 Grant from Island Coastal Economic Trust.) Carried Unanimously
Motion 16-427 Sproule/Sullivan THAT Council write a letter in support of the Vancouver Island North Film Commission’s Island Coastal Economic Trust grant application. Carried Unanimously
5.2 Megan Klitch, Tobacco Lead, Canadian Cancer Society, BC and Yukon Second-hand smoke and vapour in outdoor public places Motion 16-428 Kishi/Sproule THAT Council receive the correspondence from Megan Klitch, Tobacco Lead, Canadian Cancer Society, BC and Yukon Re: Second-hand smoke and vapour in outdoor public places. Carried Unanimously
6. Reports 6.1 Temporary Street Closure - Foggy Mountain Fall Fair Prepared by Rachel Parker, Deputy Corporate Officer Motion 16-429 Kishi/Ketler THAT Council receive the Temporary Street Closure - Foggy Mountain Fall Fair report.
- 2 - Village of Cumberland Regular Council Meeting -3- September 6, 2016
Carried Unanimously
Motion 16-430 Kishi/Ketler THAT Council approve the closure of First Street between Dunsmuir Avenue and Penrith Avenue on October 1, 2016 from 7 am to 9 pm for the Foggy Mountain Fall Fair. Carried Unanimously
6.2 Temporary Street Closure, MOMAR Race Prepared by Rachel Parker, Deputy Corporate Officer Motion 16-431 Kishi/Ketler THAT Council receive the Temporary Street Closure - MOMAR Race report. Carried Unanimously
Motion 16-432 Sproule/Kishi THAT Council approve the street closure of Second Street from Dunsmuir Avenue to the alley south of Dunsmuir on September 23, 2016 from 1 pm to 10:30 pm, provided that the intersection of Dunsmuir and Third Street is open to traffic; AND FURTHER THAT Council approve an exemption to the Noise Control Bylaw to allow for the outdoor commercial MOMAR registration event on September 23, 2016 from 5:30 pm to 10:00 pm. Carried Unanimously
6.3 Genetically Engineered Free Procurement Prepared by Michelle Mason, Financial Officer Motion 16-433 Kishi/Ketler THAT Council receive the Genetically Engineered Free Procurement report. Carried Unanimously
Motion 16-434 Ketler/Kishi THAT Council direct staff to include a preference for non-genetically modified products “where reasonable” in its procurement policy. Carried Unanimously
- 3 - Village of Cumberland Regular Council Meeting -4- September 6, 2016
6.4 Egremont Road Infrastructure Renewal Project Update Prepared by Michelle Mason, Financial Officer Motion 16-435 Kishi/Sullivan THAT Council receive the Egremont Road Infrastructure Renewal Project Update report. Carried Unanimously
Motion 16-436 Sullivan/Sproule THAT Council approve the additional expenditure of up to $50,000 to be funded through the infrastructure asset renewal reserve for additional costs for the Egremont Road infrastructure renewal project; AND THAT Council direct staff to bring forward an amendment to the adopted 2016-2020 Financial Plan Bylaw to reflect this expenditure. Carried Unanimously
6.5 Zoning Bylaw – Transition Report on legalization of existing non-conforming Secondary Suites & Accessory Dwelling Units Prepared by Judith Walker, Senior Planner Motion 16-437 Kishi/Sullivan THAT Council receive the New Zoning Bylaw – Transition Report on legalization of existing non-conforming Secondary Suites & Accessory Dwelling Units. Carried Unanimously
Motion 16-438 Kishi/Sproule THAT Council direct staff to begin a proactive campaign to legalize non- conforming suites and Accessory Dwelling Units within the Village of Cumberland; AND THAT these dwellings be required to meet Equivalent Life Safety Standards as outlined in this report; AND THAT Council waive building permit fees and plumbing permit fees for the Equivalent Life Safety Standards applicable transitions for the period of October 1, 2016 to March 31, 2017. Carried Unanimously
- 4 - Village of Cumberland Regular Council Meeting -5- September 6, 2016
6.6 August 2016 Recreation Department Report Prepared by Leah Knutson, Manager of Recreation Recreation Programming Report Parks and Outdoor Recreation Report Motion 16-439 Kishi/Ketler THAT Council receive the August 2016 Recreation Department Report for information. Carried Unanimously
6.7 August 2016 Protective Services Report Prepared by Mike Williamson, Manager of Protective Services Bylaw Enforcement Report Motion 16-440 Ketler/Sproule THAT Council receive the August 2016 Protective Services Report for information. Carried Unanimously
6.8 August 2016 Operations Department Report Prepared by Rob Crisfield, Manager of Operations Planning Report Public Works Report Motion 16-441 Kishi/Sullivan THAT Council receive the August 2016 Operations Department Report for information. Carried Unanimously
6.9 August 2016 Finance and Administration Department Report Prepared by Michelle Mason, Financial Officer and Rachel Parker, Deputy Corporate Officer Motion 16-442 Kishi/Sullivan THAT Council receive the August 2016 Administration Department Report for information. Carried Unanimously
- 5 - Village of Cumberland Regular Council Meeting -6- September 6, 2016
6.10 August 2016 Chief Administrative Officer Report Prepared by Sundance Topham, Chief Administrative Officer Motion 16-443 Kishi/Sproule THAT Council receive the August 2016 Chief Administrative Officer Report for information. Carried Unanimously
6.11 Council Reports 6.11.1 Mayor Leslie Baird 6.11.2 Councillor Jesse Ketler 6.11.3 Councillor Roger Kishi 6.11.4 Councillor Gwyn Sproule 6.11.5 Councillor Sean Sullivan Motion 16-444 Sproule/Ketler THAT the Council reports be received. Carried Unanimously
7. Bylaws 7.1 Official Community Plan Amendment Bylaw No. 1035 (Attachment provided in a separate package) Motion 16-445 Kishi/Sproule THAT the Official Community Plan Amendment Bylaw No. 1035, 2016 be adopted. Carried Unanimously
7.2 Zoning Bylaw No. 1027, 2016 (Attachment provided in a separate package) Motion 16-446 Kishi/Ketler THAT the Zoning Bylaw No. 1027, 2016 be adopted. Carried Unanimously
7.3 2017 Permissive Tax Exemptions Prepared by Michelle Mason, Financial Officer Motion 16-447 Ketler/Sproule
- 6 - Village of Cumberland Regular Council Meeting -7- September 6, 2016
THAT Council receive the 2016 Permissive Tax Exemptions report for information. Carried Unanimously
Motion 16-448 Sproule/Ketler THAT Council give first reading to the “Permissive Tax Exemption 2017 Bylaw No. 1039, 2016”. AND THAT Council direct staff to give notice of the proposed bylaw as required by section 227 of the Community Charter. Carried Unanimously
7.4 Parking Space Reserve Fund Prepared by Michelle Mason, Financial Officer Motion 16-449 Kishi/Sproule THAT Council receive the Parking Space Reserve Fund report. Carried Unanimously
Motion 16-450 Sproule/Ketler THAT Council give first, second and third reading to the “Municipal Cash- in-lieu Parking Space Reserve Fund Bylaw No. 1038, 2016”. Carried Unanimously
8. Consent Calendar All matters listed here are considered to be routine and non-controversial and will be received by one motion. There will be no separate discussion of these items unless a member so requests, in which case the item will be removed from the Consent Calendar and considered immediately after the adoption of the Consent Calendar. 8.1 Ted Olynyk, Community Relations Manager, BC Hydro Re: Municipal Beautification Projects Motion 16-451 Sproule/Sullivan THAT the Consent Calendar be received. Carried Unanimously
9. New Business None.
- 7 - Village of Cumberland Regular Council Meeting -8- September 6, 2016
10. Notices, Motions and Announcements Matters considered here may include notices or motions to hold a meeting of the Committee of the Whole, a Village Hall meeting, a public hearing, and notices of motion introduced by a council member. Affordable Housing Committee - Public Open House - Wednesday, September 21, 2016 from 6 to 8 pm in the Council Chambers. Liquid Waste Management Plan - Public Open House - Thursday, September 22, 2016 from 6 to 9 pm in the Council Chambers. Trail use survey. The Village of Cumberland, United Riders of Cumberland and Vancouver Island University have teamed up to create a trail use survey. People who participate in the survey can win a $450 prize package.
11. Question Period No questions were received.
12. Closed Portion Motion 16-452 Sproule/Sullivan THAT pursuant to Section 90 (1) of the Community Charter Council close the meeting to the public to consider: The security of the property of the municipality. Litigation or potential litigation affecting the municipality. Carried Unanimously
13. Adjournment Motion 16-453 Sproule/Sullivan THAT Council adjourn the meeting at 6:49 p.m. Carried Unanimously
Certified Correct:
Mayor Corporate Officer
- 8 - 2673 Dunsmuir Avenue P.O. Box 340 Corporation of the Cumberland, BC V0R 1S0 Telephone: 250-336-2291 Village of Cumberland Fax: 250-336-2321 cumberland.ca
File No. 0540-20
Wastewater Advisory Committee Minutes, Meeting #1 Saturday May 28, 2016 at 11 a.m. Council Chambers Attendance Name Initials Representing Present Ken Barth KB Public member at large Y Dennis Cassin DC Public member at large Y Matt Ishoy MI Public member at large Y Vig Schulman VS Public member at large Y Mike Tymchuk MT Public member at large Y Sean Sullivan, SS Council Representative Y Jesse Ketler JK Alternate Council Representative Y Chief Robert Everson CRE K’omoks First Nation N Sundance Topham ST Chief Administrative Officer N Rob Crisfield RC Manager of Operations Y Paul Nash PN LWMP Project Coordinator Y Larry Sawchyn LS TetraTech, Technical Consultant Y Troy Vassos TDV TetraTech, Technical Consultant Y Dave Cherry DCh Vancouver Island Health Authority N
Public Gallery Approximately 15 people
NOTE. The public tour of wastewater lagoon held from 9:30 to 10:30. Approximately 20 people attending, plus WAC committee members. Tour was well received and appreciated by the attendees, despite the rain.
Item Description Owner 1.1 Approval of Agenda Info Meeting Called to order at 11:00am Agenda approved by all
- 9 - 1.2 Welcome, introductions Paul 1. Each member was asked to introduce themselves and provide a bit of Nash their background and what they hoped to achieve through the LWMP process. 2. Paul provided a review of the WAC terms of reference, including duration of the process, roles and responsibilities of the WAC members, Council representation, proper conduct, and conflicts of interest. 3. Overview of the Project Coordinator and the Technical Consultant including an organizational chart and responsibility matrix. 1.3 Election of Chair Paul Matt Ishoy volunteered to let his name stand for election of a chair. Nash Seconded by Councillor Sean Sullivan. Carried Unanimously
1.4 Overview of LWMP process: (moved from item 1.5 to 1.4) Paul 1. Three stage process, presentation of overview of each stage Nash, 2. Explanation of Cumberland’s ability to step out of the LWMP process and just build the treatment plan, without finishing the final stages of the LWMP. 1.5 Background and history Paul Paul provided a quick review of Cumberland’s sewer treatment history, Nash with some additional information from Mayor Leslie Baird, who was in the public gallery 1.6 Overview of Wastewater Issues Troy Troy provided an Overview of some of the issues to be solved for Vassos, Cumberland. Discussion about the phosphorous issue for Maple Lake Larry Creek, but discussion Halted by PN and issue put to the Parking Lot Sawchyn 1.7 Proposed Timeline for 2016 LWMP, including meeting schedule Paul Paul presented the proposed timeline, noting the meetings had been Nash arranged to be 12 days before a Cumberland Council meeting to allow and decision recommendations to be out on the agenda of the next Council meeting. 1.8 Preview of meeting #2 – full day workshop for Goal Setting Paul Discussion of the intention to compile all the hopes, goals, and Nash aspirations, and see how they relate to the LWMP, and how the LWMP can relate to them 1.9 Other business, round table, questions, Parking Lot Info 1. Discussion on an FTP site or using a site such as Drop Box or Google Page 2 of 3
- 10 - Documents for uploading/downloading documents. 2. Question on why the 2008 LWMP report was not submitted to MoE. 3. Stormwater contribution to Flows is not well understood. Suggestion that stormwater info be added to public site. What work is being done this year? Parking 1. Phosphorous. Questions remain about why it is such an issue, why Lot the effluent criteria is being set so low for Cumberland, are any other towns being required to meet the same?
2. How does wastewater volume affect the Maple Lake Creek watershed? Is the flow contribution in summer critical, does it matter if summer flows are sent elsewhere? 1.10 Next Meeting Matt Confirmed to be Thursday 16 June, 10am at Council chambers. Nominal Ishoy end time 3pm, lunch to be provided Troy gives his regrets as he will be out of the country 1.11 Adjournment Matt Meeting adjourned at 12:35 pm Ishoy 1.12 Public Q&A period Info Went from 12:35 to 1pm, and then Committee was excused. Further discussions with some members to 1:30
Attachments: Action List for Meeting#1 Powerpoint Presentation for WAC Meeting #1 to be made available on cumberland.ca.
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- 11 - 2673 Dunsmuir Avenue P.O. Box 340 Corporation of the Cumberland, BC V0R 1S0 Telephone: 250-336-2291 Village of Cumberland Fax: 250-336-2321 cumberland.ca
File No. 0540-20 Wastewater Advisory Committee Minutes, Meeting #2 Thursday June 16, 2016 at 9 a.m. Council Chambers
Invitees Name Initials Representing Present? Matt Ishoy MI Chair, Public member at Large Y Ken Barth KB Public member at large N Dennis Cassin DC Public member at large Y Vig Schulman VS Public member at large Y Mike Tymchuk MT Public member at large Y Anya Macleod AM Public member at large Y Sean Sullivan, SS Council Representative Y Jesse Ketler JK Alternate Council Representative Y Chief Robert Everson CRE K’omoks First Nation N Sundance Topham ST Chief Administrative Officer Y Rob Crisfield RC Manager of Operations Y Paul Nash PN LWMP Project Coordinator Y Larry Sawchyn LS TetraTech, Technical Consultant Y Troy Vassos TDV TetraTech, Technical Consultant N Dave Cherry DCh Vancouver Island Health Authority N
Item, Time Description Owner 2.1 Approval of Agenda Matt Meeting called to order at 9:01 Approval of minutes Moved Vig, seconded Mike, APPROVED Welcome to new Committee member Anya Macleod, who was approved by Cumberland Council on June 13 2.2 Approval of Minutes, Business Arising Matt
Approval of minutes Moved Vig, seconded Anya, APPROVED
- 12 - Review of Action list o Action list was updated o Noted that for any items that involve Ministry of Environment it is impossible to put hard dates to. 2.3 Committee Goals Paul
Brief project overview, strategic goal Review of project Road Map What are we trying to achieve today? 2.4 Committee bonding exercise 1 Larry
Two-group exercise for generating ideas of alternate destinations in Cumberland and alternate modes of transport to get to them. Results attached 2.5 Example Projects: Paul Two videos were shown for Marwayne, AB Centre street redevelopment Sechelt Water Resource Centre Common elements were the use of Sustainability plans for setting the goals of the projects 2.6 Funding Opportunities Paul
How grants are awarded FCM Green Municipal Fund example Features that will improve success chances 2.7 What is the evaluation system, and why do we need it, and how Paul does it work? This item was skipped to save time 2.8 Technical goals and mandatory requirements Larry
What is an Option? = Treatment + Discharge Location What are the discharge locations – where does the treated water return to the environment? Discharge options drive the mandatory treatment needs 2.9 Meeting Economic Goals Paul +Larry,
Group exercise to generate list of economic goals for the Group project Exercise
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- 13 - 2.10 Environmental Goals Paul +Larry,
Group exercise to generate Environmental goals for the Group project Exercise 12:15- 1:00 Lunch Break. Two videos shown at the end; Richmond Terra Nova Park – agriculture+adventure playground+wetland all in one place Cranbrook reclaimed water project
2.10 (cont) Social Goals Paul +Larry Group exercise to generate Social goals for the project
2.11 Resource Recovery – an example of a discretionary action to Larry achieve discretionary goals Group exercise to come up with potential collaborators for Cumberland
2.11 Assessing the goals Paul
Discussion on the various goals developed Group Noted that there many crossed over between categories discussion Voting using 0-5 “range voting” to weight importance of options “Affordability” came out as the most important 2.13 Putting the goals into the evaluation system Larry Held over for next meeting pending ranking and grouping of goals. At this time (3pm) Anya had to leave the meeting for another engagement 2.14 Open House Paul Discussion about how and when to do the public open house. Conclusion is that we are not ready and need more time to discuss the goals. Motion: Open House be moved to July 14th and that the Wastewater Advisory Committee meet in the afternoon of June 30th to review the goals and place them into the evaluation Page 3 of 4
- 14 - matrix. Moved: Mike, seconded Vig, APPROVED 2.15 Parking Lot and Wrap Up Paul
No parking lot items No preparation identified for Committee Members for next meeting No Round table 2.16 Next Meeting and adjournment Matt 4:00 Already set to be 30th June. Time agreed to b 1-4pm Adjournment Move Vig, seconded Mike. Meeting Adjourned at 4:03pm 4:00-4:30 Public Q&A Matt
Attachments Revised Action Register Video links: Marwayne, AB Centre street redevelopment Sechelt Water Resource Centre Richmond Terra Nova Park Cranbrook video, project description Results of warm-up exercise on travel modes (Excel spreadsheet) Results of goal setting (Excel spreadsheet) 1. Raw lists 2. Ranked and sorted
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- 15 - 2673 Dunsmuir Avenue P.O. Box 340 Corporation of the Cumberland, BC V0R 1S0 Telephone: 250-336-2291 Village of Cumberland Fax: 250-336-2321 cumberland.ca
File No. 0540-20 Wastewater Advisory Committee Minutes, Meeting #3 Thursday June 30, 2016 at 1 p.m. Council Chambers
Invitees Name Initials Representing Present? Matt Ishoy MI Chair, Public member at Large Y Ken Barth KB Public member at large Y Dennis Cassin DC Public member at large Y Vig Schulman VS Public member at large N Mike Tymchuk MT Public member at large Y Anya Macleod AM Public member at large Y Sean Sullivan, SS Council Representative Y Jesse Ketler JK Alternate Council Representative N Chief Robert Everson CRE K’omoks First Nation N Sundance Topham ST Chief Administrative Officer Y Rob Crisfield RC Manager of Operations Y Paul Nash PN LWMP Project Coordinator Y Larry Sawchyn LS TetraTech, Technical Consultant Y Troy Vassos TDV TetraTech, Technical Consultant N Dave Cherry DCh Vancouver Island Health Authority Y
Item, Description Owner Time 3.1 Call to Order, Approval of Agenda Matt Meeting called to order at 1:01. Approval of Agenda, - Moved Mike, seconded Dennis CARRIED 3.2 Approval of Minutes, Matt Moved Anya, seconded Sean, CARRIED
- 16 - Business Arising Review of Action list. o Some items still to be updated; lagoon drawings, and information on Google Drive 3.3 MoE update Larry
MoE are maintaining their position about the background Phosphorous level in the Trent River of average 0.005mg/L, maximum 10. Larry and Troy have been unable to get MoE to have an initial meeting with them and are still working on it. 3.4 South Sewer Project - Quick update on implications of referendum Sundance defeat The CVRD has not yet met since the referendum, so their next steps are unknown. For the Cumberland LWMP, this option is now considered to be off the table. 3.5 Review of Goal Setting results Paul Paul and Larry explained how they sorted, grouped and summarized all the goals developed in Mtg#2. Similar goals were consolidated, and goals that could not be directly addressed by the LWMP process were dropped out. While there was lots of discussion about the goals, there were no changes suggested to the goals, and the final list, and the relative category weightings, are attached.
The single most important goal identified was affordability.
The final category weightings work out to be; Economic cost 20% Economic benefits 25% Environmental benefits 35% Social Benefits 25%
[Note there are some changes to some of the scores of individual goals after proofreading the consolidations – some addition errors were found and corrected] 3.6 Develop the screening system for stage 1 Paul Paul and Larry explained the “decision gate” system to be used for screening the stage 1 options, a series of pass/fail criteria to screen out the show stoppers, and select the Options for detailed study in Stage 2. The goals and weighting system are then used to evaluate the Stage 2 options. 3.7 Open House - Are we ready? Paul
- 17 - The committee agreed that the information is ready to be taken to the Nash Public. Sean Sullivan will introduce the open house, and Paul, Larry and Matt will do the presentation. Open house confirmed to be Thursday 14 July, 6pm at Council Chambers 3.8 Parking Lot and Wrap Up Paul There were no parking lot items Nash
3.9 Next Meeting and adjournment Matt Next Committee meeting to be Thursday 28 July at 1pm Ishoy Motion for Adjournment – Moved Mike, seconded Anya CARRIED Meeting adjourned at 5:01 pm Public Q&A Matt Ishoy
Attachments: Final Goal List and Evaluation System (Evaluation System.xls)
Goal Consolidation Spreadsheet (Goal Setting Summary V3, WAC Mtg#3.xls)
- 18 - 2673 Dunsmuir Avenue P.O. Box 340 Corporation of the Cumberland, BC V0R 1S0 Telephone: 250-336-2291 Village of Cumberland Fax: 250-336-2321 cumberland.ca
File No. 0540-20
Wastewater Advisory Committee Minutes, Meeting #4 Thursday July 28, 2016 at 1 p.m. Council Chambers
Invitees Name Representing Present? Matt Ishoy Chair, Public member at Large Y Ken Barth Public member at large Y Dennis Cassin Public member at large Y Vig Schulman Public member at large N Mike Tymchuk Public member at large Y Anya Macleod Public member at large Y Sean Sullivan, Council Representative Y – arrived at 1:45 Jesse Ketler Alternate Council Representative Y Sat as Council rep until 1:45 Chief Robert Everson K’omoks First Nation N Sundance Topham Chief Administrative Officer Y Rob Crisfield Manager of Operations Y Paul Nash LWMP Project Coordinator Y Larry Sawchyn TetraTech, Technical Consultant By phone for item
Troy Vassos TetraTech, Technical Consultant N4.3 Dave Cherry Vancouver Island Health Authority N
Item, Time Description Owner 4.1 Call to Order, Approval of Agenda Matt 1:00 - 1:05 The meeting was called to order at 1:02 Motion for approval of Agenda – moved Anya, seconded Mike.
- 19 - CARRIED 4.2 Approval of Minutes, Business Arising Matt 1:05 – 1:20 Review of minutes o Discussion about how discussion items and concerns of committee members are recorded in minutes. Generally, only the general discussion and any decisions are recorded. If a member has a specific issue/concern/position that they would like minuted, then they should make it known as such, and it will be minuted Review of Action list o Action list was reviewed. Several outstanding items for Paul to follow up, notably the file sharing. 4.3 MoE update Larry 1:20-1:25 o Larry explained by phone that there has been some further communication with MoE, but still not a meeting. Now that the south Sewer project is off the table, they know we must consider Maple Lake Creek, and other options. Meeting planned for September 4.4 Review of Open House Paul 1:30-2:00 Report committee was reviewed Generally agreed that it was well attended, and attentive audience Notable public emphasis on affordability being the single largest concern. Format of evening worked well, stay with the same for next open house.
4.5 Review of Goal Setting and Evaluation System Paul 2:00-3:40 How the two stage system works Example evaluation Recommendation to Council The Committee discussed the question of affordability in the evaluation system, with a view to increasing the emphasis on affordability, relative to the other categories.. Motion put forward to change the goal weighting from; Economic Cost (affordability) - 20%
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- 20 - Economic Benefit - 25% Environmental - 30% Social - 25% to Economic Cost - 40% Economic Benefit - 20% Environmental - 20% Social - 20% Scores out of 40 for each goal will not change as a result of this, but the overall category scores will be normalized according to this 40-20-20-20 system. Moved Mike, seconded Dennis CARRIED Discussion about the Scoring Table, and the points assigned to the different descriptors. Motion to change from; None Poor Marginal Fair Good Exc 0 0.3 0.5 0.7 0.9 1.0
To; None Poor Fair Good Exc 0 0.25 0.5 0.75 1.0 Moved Ken, seconded Dennis CARRIED Committee Recommendation; THAT the Wastewater Advisory Committee approve the goal setting and two-stage evaluation system, AS AMENDED, AND THAT the goal setting and two-stage evaluation system be forwarded to the Steering Committee for consideration. Moved Mike, seconded Sean CARRIED unanimously
4.6 Scope of Stage 1 Report Paul 3:40-3:50 Quick discussion about consideration of items to be included in Stage 1, and studied further in Stage 2 Review of table of contents from 2011 Stage 2 Report Committee members to consider any additions to Stage 1 report Page 3 of 4
- 21 - and bring forward at future meetings
4.7 Options Development Stage Paul 3:50-3:55 Preparation for next meeting – full day session on treatment and discharge options 4.8 Parking Lot and Wrap Up Paul 3:55-4:00 No parking lot items
4.9 Next Meeting – August 18 or 25? Matt 4:00 Next meeting confirmed for August 25 Adjournment Moved Dennis, seconded Mike. Meeting adjourned at 4:05 4:05-4:20 Public Q&A Matt
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- 22 - 2673 Dunsmuir Avenue P.O. Box 340 Corporation of the Cumberland, BC V0R 1S0 Telephone: 250-336-2291 Village of Cumberland Fax: 250-336-2321 cumberland.ca
Homelessness and Affordable Housing Select Committee Minutes July 20, 2016, 9 a.m. to noon Council Chambers
Members Present: Staff & Guests: Roger Albert, chair Rachel Parker, Deputy Corporate Officer Ian Cooper Judy Walker, Senior Planner Kathy Duperron Matt Thomson, M. Thomson Consulting Mark Fortin Peer-Daniel Krause, M. Thomson Consulting Elaine Julian Leslie Baird, Mayor Jesse Ketler, Councillor
Regrets: Christopher Newell-Bate, vice-chair
Mr. Albert called the meeting to order at 9:05 a.m.
1. Approval of Agenda Duperron/Ketler: THAT the agenda be approved with the addition of an item under business arising.
2. Adoption of Minutes Duperron/Ketler: THAT the minutes of the June 15, 2016 be adopted.
3. Business Arising A member noted the need for confidentiality for information matters regarding other agencies and organizations.
4. Updates (a) Comox Valley Coalition to End Homelessness - no update (b) Comox Bay Care Society, Care-A-Van - Community volunteers continue to support the weekly service.
5. Affordable Housing Implementation Framework - Workshop with M.Thomson Consulting Ltd.
(a) Background and Context Mr. Daniels reviewed the (b) Summary of Needs and Issues (c) Discussion: Enhancing Existing Measures and Implementing New Measures
6. For Information - 23 - None
7. Next meeting date: (a) Committee meeting: September 21, 2016, 9 a.m. to 11 am (b) Open house: September 21, 2016, time TBD
8. Adjournment Fortin/Cooper: THAT the meeting be adjourned at 12:08 p.m.
Page 2 of 2 - 24 - From: Denise Ropp To: [email protected] Sent: Sunday, August 14, 2016 2:10 PM Subject: response to dispensaries
Dear Your Honourable Mayor Baird,
I was brightened to see your comments regarding Medical marijuana dispensaries in "The Echo".
I as a community member of the Comox Valley would like to meet with you (and possibly council) to offer a new view on the heated
I am working to bring medical marijuana clinics to the valley and have approached a few medical clinics to start a unique model (already working in Ontario) here. This unique model ensures that the medical practitioner who did the prescribing is meeting the requirements of the College of Physicians and Surgeons and the needs of their patients. This model also ensure that abuse of the "medical" management of marijuana is kept to a minimum.
My team and I would welcome an opportunity to meet with you to discuss this further. Could you provide me with some times to do so?
Warmest Regards,
Denise Ropp Health & Wellness Broker
- 25 -
College of Physicians and Surgeons of British Columbia
Professional Standards
and Guidelines
Marijuana for Medical Purposes
Preamble This document is a standard of the Board of the College of Physicians and Surgeons of British Columbia.
College’s Position Few reliable published studies are available on the medical benefits of marijuana. The amount of active ingredients in marijuana varies significantly, depending on the origin and method of production of the substance. Physicians are advised that they should not prescribe any substance for their patients without knowing the risks, benefits, potential complications and drug interactions associated with the use of that agent. Physicians may be the subject of accusations or suggestions of negligence, including liability if the use of marijuana produces unforeseen or unidentified negative effects. Currently in Canada,1 the only legal source of marijuana for medical purposes is that provided by a licensed producer, which can be supplied to patients upon receipt of a medical document provided by a physician. The authorization document must be completed annually if the patient continues to receive marijuana for medical purposes. Cannabis is generally not appropriate for patients who:2 a. are under the age of 25 b. have a personal history or strong family history of psychosis c. have a current or past cannabis use disorder d. have an active substance use disorder e. have cardiovascular (angina, peripheral vascular disease, cerebrovascular disease, arrhythmia) or respiratory disease f. are pregnant, planning to become pregnant or are breastfeeding
1 See Marihuana for Medical Purposes Regulations SOR/2013-119 2 See College of Family Physicians of Canada “Authorizing Dried Cannabis for Chronic Pain and Anxiety” September 2014
Professional Standards and Guidelines – Marijuana for Medical Purposes 1 May 5, 2015 (revised July 30, 2015) - 26 - The College recognizes that there are sometimes circumstances in medical practice where exceptions to strong relative contraindications may be appropriate. When physicians utilize a therapeutic agent despite strong relative contraindications, the standard of care mandates detailed documentation of their rationale. The College considers the medical document authorizing patient access to marijuana to be equivalent to a prescription. Physicians must not charge patients or licensed producers of marijuana for completing the medical document, or for any activities associated with completing the medical document, including, but not limited to: assessing the patient; reviewing his/her chart; educating or informing the patient about the risks or benefits of marijuana; or confirming the validity of a prescription in accordance with the Marihuana for Medical Purposes Regulations. Given the paucity of evidence to support the use of marijuana for medical purposes, physicians who choose to provide a document related to the authorization of marijuana for medical purposes shall: 1. Document that conventional therapies for the condition for which the authorization of marijuana for medical purposes was provided have been attempted to assist the patient in the management of his/her medical condition and have not successfully helped the patient. 2. Assess the patient for addiction and/or risk of addiction. For the latter, use a validated addiction risk tool and retain a copy in the patient record. 3. Discuss with the patient the risks of using marijuana and record in the patient’s medical record that a discussion occurred. 4. Review the patient’s PharmaNet information prior to issuing an authorization for marijuana for medical purposes and in any reassessment of patients receiving marijuana for medical purposes. 5. Retain a copy of the document provided for the authorization of marijuana for medical purposes in the patient’s medical record. 6. Include processes to identify any misuse/abuse/diversion by the patient in any reassessment of patients receiving marijuana for medical purposes. 7. Not sell or dispense marijuana for medical purposes to any patient. 8. Not complete a document for the authorization of marijuana for medical purposes for a patient unless a. the physician has a longitudinal treating relationship with the patient, or b. the physician is in direct communication with another physician or nurse practitioner who has a longitudinal treating relationship with the patient and both are in well-documented agreement with the issuance of a document for the authorization of marijuana for medical purposes. Although the authorization of marijuana for medical purposes is valid for up to one year, patients using marijuana for medical purposes should be clinically reassessed as to the appropriateness of treatment by their physician at least once every three to six months. It is important to ensure that patients understand that potential side effects of marijuana, such as sedation or cognitive impairment, can impact their safety. Health Canada has stated that
Professional Standards and Guidelines – Marijuana for Medical Purposes 2 May 5, 2015 (revised July 30, 2015) - 27 - driving, operating heavy equipment, or other activities involving alertness and coordination may be unsafe for up to 24 hours following a single consumption, depending on the dosage, the delivery route, and the patient’s age and other health factors. It is important to discuss with patients that their reactions to the substance and to different formulations are individual, and that it is important to go slowly with the treatment until a stable, effective dose is reached. A similar caution should be provided to any patient in a safety-sensitive occupation such as health professionals and the supervision of children. Through its library service, the College is providing registrants with access to appropriate reference material to guide them in making informed decisions on the risks and benefits of marijuana for medical purposes as they seek to provide appropriate evidence-based care to their patients. Physicians may seek advice on this issue by contacting the College and asking to speak with a member of the registrar staff.
References For more information on medical uses of marijuana, visit: Canadian Medical Association
• CMA Response: Health Canada’s Medical Marihuana Regulatory Proposal Submitted to the Office of Controlled Substances Health Canada (February 28, 2013) https://www.cma.ca/Assets/assets-library/document/en/advocacy/Proposed-Medical- Marihuana-Regulations_en.pdf Health Canada
• Medical use of marihuana (Last updated December 2014) http://www.hc-sc.gc.ca/dhp-mps/marihuana/index-eng.php
• Information for health care professionals: cannabis (marihuana, marijuana) and the cannabinoids (Last updated August 2014) http://www.hc-sc.gc.ca/dhp-mps/alt_formats/pdf/marihuana/med/infoprof-eng.pdf
• Marihuana for medical purposes regulations (December 2014) http://www.hc-sc.gc.ca/ahc-asc/media/nr-cp/_2013/2013-79bk-eng.php
• About the Marihuana Medical Access Program (June 20, 2013) http://www.hc-sc.gc.ca/dhp-mps/marihuana/about-apropos/index-eng.php Canada Department of Justice
• Marijuana for Medical Purposes Regulations http://www.laws-lois.justice.gc.ca/PDF/SOR-2013-119.pdf College of Family Physicians of Canada
• Authorizing Dried Cannabis for Chronic Pain or Anxiety (September 2014) http://www.cfpc.ca/uploadedFiles/Resources/_PDFs/Authorizing%20Dried%20Cannabis %20for%20Chronic%20Pain%20or%20Anxiety.pdf
Professional Standards and Guidelines – Marijuana for Medical Purposes 3 May 5, 2015 (revised July 30, 2015) - 28 - College of Physicians and Surgeons of Ontario
• Marijuana for Medical Purposes (March 2015) http://www.cpso.on.ca/Policies-Publications/Policy/Marijuana-for-Medical-Purposes
Approved by Executive Committee May 1, 2015 Effective May 5, 2015 Revised July 30, 2015
Professional Standards and Guidelines – Marijuana for Medical Purposes 4 May 5, 2015 (revised July 30, 2015) - 29 - Questions and Answers Marijuana for Medical Purposes
Who may complete a document for authorization of marijuana for medical purposes? Only an authorized health-care practitioner as defined in the Marihuana for Medical Purposes Regulations may complete a document for the authorization of marijuana for medical purposes. In British Columbia, the only authorized health-care practitioners are physicians.
Are persons able to access marijuana for medical purposes by applying directly to Health Canada? Under the previous Marihuana Medical Access Regulations (MMAR) a person could access marijuana for medical purposes by applying to Health Canada. Under the Marihuana for Medical Purposes Regulations that replaced the MMAR, a person needs to obtain a document for the authorization of marijuana for medical purposes from an authorized health-care practitioner.
Am I obliged to complete an authorization of marijuana for medical purposes document if my patient requests an authorization? Physicians are not obligated to complete an authorization of marijuana for medical purposes if they feel it is medically inappropriate for a patient or if they are not familiar with its treatment or use.
How much marijuana for medical purposes can be dispensed to a patient at a time? The new Regulation limits the total amount of marijuana that can be administered (dispensed) to a patient in a 30-day period to no more than 30 times the daily quantity specified in the medical document or 150 grams, whichever is less. In published tracking data for over 5,000 patients in the Dutch cannabis program (2003-2010), the average dose of dried cannabis was 0.68 grams daily (range 0.65 grams to 0.82 grams). In Israel’s medical marijuana program average daily use was 1.5 grams (2011-2012).) For more information see Health Canada Marihuana for Medical Purposes Regulation – Daily Amount Fact Sheet (dosage). Given the tentative nature of the scientific evidence on indications, efficacy, and safety, physicians are advised to utilize the lowest dose required to achieve realistic therapeutic goals.
Professional Standards and Guidelines – Marijuana for Medical Purposes 5 May 5, 2015 (revised July 30, 2015) - 30 - Canadian Societe 6«>oo'^ Cancer canadienne Society du cancer ?lj
August 12,2016 £u.i) W(HoE.,^U\o
Her Worship, Mayor Batrd of Cumberland 2673 Dunsmuir Avenue, PO Box 340 Cumberland, BC VOR ISO
Dear Mayor Baird and Cumberland Council, on-behalfofthe canadian Cancer Society, BC and Yukon, we commend the Village of cumbel"!and,f°r your Pro9ress towards Implementing a bylaw that protects your citizens from second-hand smoke and vapour In outdoor public places.' We are writing to invite the Village of Cumberland to endorse the Society's recommendation that ^BC government expand the scope of BC's Tobacco and Vapour Products Control'Act'to proh,l.b!t_usejn.°",tdoc"" public Places Provlni=e-wide. We recommend that the province prohibit and vaplng at patios, parks, playgrounds and beaches, and include guidelinesr'fo'rpost- campuses. we,know that many BC municipalities are in favour of amendments to provincial tobacco te?!slatlon'-.aseY":fenced by the 68 commu"lties currently sheltered with munldpalor regional tobacco bylaws> along with Resolution B92, endorsed by UBCM in 2012. Present^',~a report is underway to evaluate the successes. Issues and costs'associated with BC's tobacco
-ore,th_a"_l_milllorl B''i,t:ish columya"s in 125 communities do not have bylaws that prohibit smoking in outdoor public places. This patchwork contributes to tobacco-related'heaFth' ^ne^uitles; acros^the province,^ smoking rates In the various health service delivery" areas from a low of 8.9% to a high of 33.6%.~Thls exposure djfferentialcontributes''toboth"hea"lth" inequities and a larger provincial economic burden. In BC, the annual economic burden attributed to tobacco Is $2 billion. ^n.a-, diti°!1_t° protect"1g dt'zensfr°m second-hand smoke exposure, smoke and vape-free °iJ,tdo°I placess.upp?rt people who want to q"lt: smokl"g and provide positive role modelTng for and youth. A comprehensive provincial policy w~ould help change sodal-norms-'aboSt tobacc° use^and Provide equitable protection from second-hand smoke and vapour. Effective tobacco^ control measures save lives, financial resources and are vital to'prot'ectlna the i'ntearit of BC's healthcare system. T. f-^'Sty belleves that Preventing half of all cancers is within our grasp and together we can support_the, vision.to stop^cancer before It starts. We ask that you send us youre'ndorsement' (,ound.0"the back side °f this letter) to Protect the health of all British Columblans, by October / £^\J x \J .
Sincerely,
r4a4(^-^ ^ 0 Megan Klftch Jenny Byford Tobacco Lead Advocacy Lead Canadian Cancer Society, BC and Yukon Canadian Cancer Society, BC and Yukon
Megan Klitch Canadian Cancer Society llOOAIward Street takeaction.cancer.ca - 31 - Prince George BC V2M 7B1 TF 1-800-811-566 F 250-563-0385 [email protected] Canadian Society Cancer canadienne Society du cancer
Endorsement of Smoke and Vape-free Outdoor Public Places in BC
Smoke and vape-free outdoor public places legislation would prohibit smoking and vaping in BC's outdoor public places, including restaurant and bar patios, playgrounds, parks and beaches, with ministry guidelines legislated for post-secondary campuses. "Smoking" would include burning a cigarette or cigar, or burning any substance using a pipe, hookah pipe, lighted smoking device or electronic smoking device, with some exemptions for the ceremonial use of tobacco in relation to traditional aboriginal cultural activities. a Our community endorses a requirement in British Columbia for smoke and vape-free outdoor public places, as outlined above.
Or
Our community endorses a requirement in British Columbia for smoke and vape-free outdoor public places, as outlined above, but with the following modifications (please list):
Name of Community:
Name of Mayor (or representative):
Title:
Signature:
Date;
Name, phone and email for community contact;
The names of communities that endorse this policy will be shared with the provincial government and may be used in communications with stakeholders and mass communications. Endorsement letters will be received by Megan Klitch, Tobacco Lead, Canadian Cancer Society, BC and Yukon Division, until October 31, 2016 via fax, email or mail.
Megan Klitch Canadian Cancer Society 1100 Alward Street Prince George BC V2M 761 takeaction.cancer.ca - 32 - TF 1-800-811-566 F 250-563-0385 [email protected] Canadian Societe Cancer canadienne Society du cancer
'-.'.' i" - i ''i'''t .'i; ;'. .'(.T! .'[''.^';.? *r ., L . ^ ^.(.^L, t-i
Key Facts . Tobacco is a major health issue that needs the attention of political leaders. . Almost 70 BC communities and three-quarters of BC's population are sheltered from tobacco modeling and exposure in outdoor public places. More than one million British Columbians remain unprotected. . The Union of BC Municipalities supports smoke-free outdoor public places.
Rationale for outdoor smoke and vape-free policy
Secondhand smoke Is extremely toxic. Studies of particulate matter have shown that In an outdoor setting, second-hand smoke can be as concentrated as in an indoor setting. Children experience greater impacts from second-hand smoke due to their developing immune and respiratory systems. Ever/ year, more than 800 Canadians who don't smoke die from second- hand smoke exposure.
People who smoke tend to respond to restrictions by cutting back or quitting. The majority (85.7%) of British Columblans do not smoke. Of the minority who :< .;.^*\ttlttl.i|iiii:fi «i-/l \,1-1 do smoke, two-thlrds want to quit and are looking for llilli 1.1.- .1 .1., ., (..l.l.] tools to help them. Several studies have shown that when smoking bans have been implemented, smokers 1 tit} ?£>=>ft1llftli''L'sl'l
. '"irli.i ;i L)isrr.-<. .'n:, it' ' .. ,ii;«ird- To date, 68 communities In BC are sheltered by tobacco bylaws with stronger protections than BC's tli 1'iv ;'.,il'.-.-. .r.s.r!;! 1.1.--'.! IB. "1:1 I ;i;- Tobacco Control Act. Approximately three quarters of i,'l-i ililira ,f 11 iili'..,.-. s.i!.! sir 11 rs;-<.-).- these communities fall within the Lower Mainland and (IF '.lililhi i).i .rli ii|.- Southern Vancouver Island. Outside of these boundaries, more than 1 million British Columbians In 125 communities, many of which are rural and remote, remain unprotected from tobacco related exposure and role-modelllng.
1/2 Updated August 2016 - 33 - takeaction.cancer.ca Canadian Societe Cancer canadienne Society du cancer
Tobacco use Is started and established primarily during adolescence. Since most smokers start befo~re~the~age of 18, it Is important to model healthy behaviours. Youth who donot^see^ smoking or vaping will be less likely to view these as normal social behaviors and,thereby, are less likely to start themselves.
With universal provincial policy and broad awareness measures, BC residents and to"rists^be_ more'aw'a'r'e'oflmoklng restrictions. Research tells us that when people understand what tobacco restnctions'are'ln place and why they have been implemented, they are more likely to^°mPl^^ an'd'are'also'morellkely to speak up; encouraging others to comply. Evaluations have the feai-of compliance issues exceeds the actual number of compliance issues that occur.
The majority of Canadian provinces and territories ban smoking on bar and restaura"t^ios_anl:l a'aro'wina number have recently expanded restrictions to other public outdoor places. OnJ:ario,^ forexam^le7banned smoking on restaurant/bar patios, playgrounds and SPOrtsflejds' effe January'T,"2oT5.'Smoking behaviour and exposure to secondhand smoke decreased wthln first year of implementation at all affected venues, and compliance was perceived to be moderate to high with variations observed by the type of outdoor venue.
A 2013 Angus Reid poll conducted on behalf of the Canadian Cancer Society revealed the following support for smoke-free places policy by British Cplumblans:^ . Bar and restaurant patios: 66% of adults and 79% of youth . Children's playgrounds: 91% of adults and 96% of youth . Parks and beaches:66% of adults and 80% of youth
Preventable risk factors such as tobacco use and exposure cost $2 billion per year in BC.
BUlion
.5 Billioi;
Billion
3 Billion
'' B .' .SuUA11-"1 ^...'.V-. .ELL'Kii- .h!;''.-..?;-'.>-'". W iS;^. W.',:,.' .t .1 ; < r;
2/2 BC's tobacco bylaws: Non-Smokers' Rights Association Smoke-Free Laws Database Society Contacts: mklltchObc.cancer.ca and [email protected] - 34 - Jessica Hextall
Subject: FW: Thank you for signing the petition. Here's how you can help more.
Dear Roger,
Thank you for signing this important petition. We want to spread the word to as many people as possible to show that people are united in demanding Canada finally uphold the rights of Indigenous Peoples.
Will you take a few seconds to forward this email to friends, share on Facebook, or Twitter?
Your support means a great deal.
The petition is as follows:
In 1982, the United Nations began work on a document to protect the human rights of Indigenous Peoples globally. It took them 25 years to finish that work.
The United Nations Declaration on the Rights of Indigenous Peoples was eventually adopted by the UN in 2007 – with Canada voting against it. It was finally endorsed by Canada in 2010.
Canada has stated that they would put into place the recommendations of the Truth and Reconciliation Commission, which call for the Declaration to be adopted and implemented.
1 - 35 - Canada now has the chance to become a world leader upholding Indigenous rights by fully standing behind this seminal document.
This Declaration would go a long way to establishing a new relationship between Canada and Indigenous Peoples, and go a long way to improving the lives of Indigenous Peoples.
We call upon the Canadian government to fully adopt and implement the Declaration, and stand up for the rights of Indigenous Peoples. We call on Canada to adopt Bill C-262 to this effect.
Sign here: http://www.adoptandimplement.com/petition?recruiter_id=2502
Yours, Romeo Saganash
P.S. If you're interested in volunteering, we can definitely use your help. Please sign up online and we'll be in touch.
-=-=- This email was sent to [email protected]. To stop receiving updates on this page, unfollow here. Romeo Saganash · Canada
Created with NationBuilder, software for leaders.
2 - 36 - Jessica Hextall
Subject: FW: Looking for Canada 150 Community Leaders
From: FCM Communiqué
September 7, 2016
Dear Mayor and Members of Council,
The Federation of Canadian Municipalities (FCM) is creating the official network of Canada 150 Community Leaders which presents a unique opportunity for local leaders across the country to get involved in the 150th anniversary of Confederation.
We are launching the Canada 150 Community Leaders network with an invitation to designate one or more leaders from your municipality. These individuals will serve as your local representatives at Canada 150 events in your community, as a touchpoint to share Canada 150 information and inspiration, and to be members of a legacy network that extends well beyond 2017.
A member of council can become a Community Leader or a prominent community representative can be identified. You can also choose more than one individual, ensuring a strong representation from your municipality.
To help you identify a community leader we have developed the Canada 150 Community Leader web page at www.fcm.ca/Canada150. There you will find additional information and a form to submit your Community Leader’s name.
I encourage you to review the information and to submit the name of your Community Leader in one of the following ways:
Complete the online form.
1 - 37 - Send us an email with the name of your Community Leader and their contact information.
Please send us the name(s) of your Community Leader(s) by October 15.
We hope you will join us in bringing municipal voices to the forefront for the year- long celebrations, and for years to come.
Sincerely,
Clark Somerville FCM President and Regional Councillor, Halton Hills
Find us:
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2 - 38 - MIABC
2016 Annual General Meeting
- 39 - 2 MIABC 2016 ANNUAL GENERAL MEETING
4:00 pm-5:30 pm September 27th, 2016 Marriot Victoria Inner Harbour Hotel Pacific Ballroom
CALL TO ORDER Chair Teunis Westbroek (Mayor, Town of Qualicum Beach) will call the meeting to order INTRODUCTIONS Chair Teunis Westbroek will introduce the Board, staff, scrutineer, and guests ADOPTION OF THE 2015 AGM MINUTES Chair Teunis Westbroek will ask if there are any errors or omissions in the 2015 AGM Minutes NOMINATING COMMITTEE REPORT 03 Paul Gill (General Manager, Corporate & Financial Services, City of Maple Ridge) CHAIR’S REPORT 04 Chair Teunis Westbroek CLAIMS COMMITTEE REPORT 05 Charles Hamilton (CAO, Columbia Shuswap R.D.) MEMBER SERVICES COMMITTEE REPORT 06 Deb Kozak (Mayor, City of Nelson) AUDITED FINANCIAL STATEMENTS FOR 2015 07 Sukh Gill (CAO, Thompson-Nicola R.D.) APPOINTMENT OF THE AUDITORS 07 Sukh Gill FINANCIAL REPORT TO JUNE 30, 2016 08 Sukh Gill SPECIAL RESOLUTION 2016-1 COMMERCIAL MARINE FACILITY LIABILITY 09 Chair Teunis Westbroek SPECIAL RESOLUTION 2016-2 CYBER RISK LIABILITY 10 Chair Teunis Westbroek SPECIAL RESOLUTION 2016-3 COVERAGE ENDORSEMENT LIMIT 10 Chair Teunis Westbroek SPECIAL RESOLUTION 2016-4 POLLUTION LIABILITY ENDORSEMENT LIMIT 11 Chair Teunis Westbroek SPECIAL RESOLUTION 2016-5 COST ALLOCATION FORMULA 12-13 Chair Teunis Westbroek
SPECIAL RESOLUTION 2016-1-5: APPENDICES I-V 14-20
LOCATION OF THE 2017 AGM Chair Teunis Westbroek
AGM RULES AND PROCEDURES BYLAW 21-25
- 40 - MIABC 2016 ANNUAL GENERAL MEETING / MINISTER 3
MINISTER Honourable Peter Fassbender, Minister of Community, Sport, and Cultural Development
Peter Fassbender was elected MLA for Peter also served the community and region in Surrey-Fleetwood on May 14, 2013. a host of volunteer capacities and on numerous national, provincial, and civic committees. On July 30, 2015 Peter was appointed Minister of Community, Sport, Cultural Peter was recognized as a leader in his Development and Minister Responsible for community and the region and was recently Translink. He previously served as Minister awarded a Queen’s Diamond Jubilee Medal. of Education and currently serves on the Cabinet Committee on Secure Tomorrow.
Prior to his election to the Legislative Assembly of British Columbia, Peter served as a Councillor for the City of Langley for three years before being elected as Mayor in the November 2005, 2008 and 2011 Civic elections.
NOMINATING COMMITTEE REPORT Paul Gill (General Manager, Corporate & Financial Services, City of Maple Ridge) Nominating Committe Chair
• The Board struck a Nominating Committee. • The Nomination and Election Procedures Bylaw is attached. • This year one Director-at-Large position for a two year term and one Group A for a one year term are up for election.
The MIABC election will be held directly after the AGM is adjourned.
- 41 - 4 MIABC 2016 ANNUAL GENERAL MEETING / CHAIR’S REPORT
CHAIR’S REPORT Teunis Westbroek (Mayor, Town of Qualicum Beach) MIABC Board Chair
The MIABC turned a corner in 2015 in a rather A community is only as vital as the commitment unique way. Rather than turning a corner in people have to it. The same is true for any the sense of overcoming adversity or a major association, and in particular this association. challenge, its new direction is to the next level The more people participate in an association, of its evolution. Our stable membership and the stronger it becomes. Support leads financial strength has put us in the position of to growth, which leads to better services, being the source of all the insurance coverage which in turn leads to more support and and related services a local government needs. more growth. The MIABC and its members are now reaping the benefits of this process. 2015 marked the achievement of a number of strategic goals that have been established over By staying relevant to its members in the years the last decade. Our capital reached the $90 and decades to come, the MIABC will help million level. This capital strength provides the communities in B.C. remain relevant for their capacity to retain $5 million per claim which citizens. We are, after all, the community we keep. reduces the cost of reinsurance and provided the capability to acquire our own building, which reduces ongoing operating costs and enhances our investment income. All of this puts the MIABC in a position to enable our members to share in our financial success in new ways. In addition to dividends, which have been featured for years, we have reached the point where investment income can be used to defer operating costs and support additional member services.
Our property insurance program completed its first full year of operation in 2015 and the results were impressive. The support of our members has been gratifying. We are on track to reach our volume, income, and geographic diversity goals at a prudent and sustainable pace.
- 42 - MIABC 2016 ANNUAL GENERAL MEETING / CLAIMS COMMITTEE REPORT 5
CLAIMS COMMITTEE REPORT Charles Hamilton (CAO, Columbia Shuswap R.D) Claims Committee Chair
2015 was a big year for the MIABC’s Claims The MIABC Legal Department completed its Department. Nicole Purves stepped into the ninth year of operation in 2015. Since 2006, role of Deputy Director of Claims and at the the MIABC has handled approximately 50% end of 2015, Sherman Chow was welcomed of all litigated claims in house. In recently back to the Claims Department to take on looking back to calculate the effective hourly the role of Director of Claims in 2016. 2015 rate of both internal and external legal counsel, also proved to be a very productive and we determined that on average, the in house successful year for the Claims Department. legal counsel’s effective hourly rate is 50% of external counsel’s rate, which has resulted in After beginning the year with 40 large loss considerable savings for MIABC members. files, considerable progress was made in Over the course of 2015, the Legal Department resolving those claims. Nine large loss files handled 234 cases, closing 79. Our in house were closed and nine more were resolved and counsel took five claims to trial and one claim in the process of closing. This eliminated the to appeal, and were successful in having claims need for $7 million in claims reserves. With against our members in all six cases dismissed. four new large claims incurred in 2015, the end result was only 27 active large loss files, which matched the MIABC’s all-time low.
This was not the Department’s only accomplishment in 2015. Claims staff focused on enhancing its overall productivity, which meant some changes in the way claims were handled, including more concise reporting and note-taking. The Department also focused on strengthening its overall reserving practices, aiming for “reserve accuracy” over “reserve adequacy”. This was accomplished by implementing a peer review process when reserve changes are considered.
These accomplishments were possible because of the highly experienced claims staff and their belief in the MIABC claims management philosophy. The claims examiners and legal staff are proactive in the management of claims and are focused on resolving claims in a reasonable and timely fashion.
- 43 - 6 MIABC 2016 ANNUAL GENERAL MEETING / MEMBER SERVICES COMMITTEE REPORT
MEMBER SERVICES COMMITTEE REPORT Deb Kozak (Mayor, City of Nelson) Member Services Committee Chair
2015 was a year of transition and growth for Now in its third year of operation, the Casual the Member Services Department. A number Legal Advice (CLA) Program saw transformative of pivotal developments occurred during the growth. Enrollment increased and subscribers course of the year which demonstrates that the to the program began using it more frequently. Department has turned a corner in increasing the The number of calls increased, from an average depth and breadth of services it offers to MIABC of 40 calls per month in 2014 to an average members by responding to the members’ needs. of 55 monthly calls in 2015. The Member Services Department launched a “Members In February of 2015, the Department of Member Only” website for CLA subscribers featuring Services held the inaugural meeting of the checklists, sample bylaws, and an FAQ section. Member Services Member Advisory Group (MAG). This group, composed of ten individuals Finally, the Department itself experienced a representing a cross-section of the MIABC’s transformation with the addition of David Tupper members, was formed to provide guidance in the role of Claims and Risk Analyst. Mr. Tupper and feedback on existing and proposed MIABC is now responsible for managing complex and services, which assisted the Department in technical projects for the Member Services developing a roadmap for the year ahead. Department, particularly in the area of land use regulation and building inspection, including In response to numerous requests from our the Core Building Bylaw Revision Project. His members, in 2015 the Member Services expertise has greatly added to the depth and Department launched its Webinar Series, capacity of the Member Services Department. allowing the MIABC to reach out and connect virtually with members across the province. The MIABC hosted quarterly webinars on four different coverage topics. Due to the success of the Webinar Series, in 2016 the MIABC has been hosting webinars every month on topics covering liability, coverage, and the MIABC’s history and operations. Attendance at some of these webinars has reached upwards of 80 participants.
- 44 - MIABC 2016 ANNUAL GENERAL MEETING / AUDITED FINANCIAL STATEMENTS FOR 2015 7
AUDITED FINANCIAL STATEMENTS FOR 2015 Sukh Gill (CAO, Thompson-Nicola R.D.) Finance/Audit Committee Chair
Following the completion of the real estate Overall, due to positive claims experience acquisitions in the last quarter of 2014, the and stable investment income, net construction, design, and furnishing of the new earnings were $9.1 million in 2015. office space was able to begin. Construction was substantially completed in September, in Total subscribers equity exceeded $90 million for time for the Fall Board of Directors’ meeting to the first time in 2015 and $711,000 of dividends be held in the newly furnished 13,000 square were distributed to members in the year. foot space. Commercial real estate units are now fully leased and the MIABC is now invested The addition of new lines of business in and operating in the commercial real estate an environment of increasing regulatory market in the City of Vancouver. Net rental requirements has made the process of income of $163,000 was earned in 2015. strengthening systems a priority in 2015. A new financial accounting system is now in The performance of the investment operation and ready to be used in conjunction portfolio remained steady year over year. with the new claims management system, which is scheduled to go live in 2017. The property program completed its first year of operations. The MIABC introduced The MIABC has turned a corner into a commissions as a new income stream, reporting mature organization with diversified income $227,000 of commission income in 2015. streams and a brand new identity. Key initiatives are to further streamline financial Total gross paid claims were $10.3 million in reporting processes and to optimize tax 2015 compared to $7.8 million in the prior year. efficiency while continuing to support all Favourable claims development in the second departments as lines of business mature and half of 2015 resulted in a 17% reduction in innovative enhancements to the MIABC’s provision for unpaid claims as compared to 2014. member outreach plan are implemented.
APPOINTMENT OF THE AUDITORS Sukh Gill (CAO, Thompson-Nicola R.D.) Finance/Audit Committee Chair
Director Gill will introduce the motion:
That the Board of the Municipal Insurance Association of British Columbia be authorized to appoint auditors for the 2016 financial year.
- 45 - 8 MIABC 2016 ANNUAL GENERAL MEETING / FINANCIAL REPORT TO JUNE 30, 2016
BALANCE SHEET STATEMENT OF INCOME JUNE 30, 2016 6 MONTHS ENDED JUNE 30, 2016 ASSETS REVENUE Cash $ 6,678,921 Gross written premiums 15,112,179 Accounts receivable 1,711,051 Reinsurance ceded (4,672,193) Investments 99,267,882 Net written premiums 10,439,986 Recoverable from reinsurers 5,721,276 Recoverable from subscribers 12,714,934 Gross earned premiums $ 7,961,602 Prepaid expenses 278,673 Reinsurance ceded (2,687,008) Property and equipment 8,578,613 Net earned premiums 5,274,594 Investment property 15,481,267 $ 150,432,617 Commissions 205,570 Investments 1,372,101 LIABILITIES Commercial Leases (net) 53,825 Accounts payable $ 2,951,265 Total revenue 6,906,090 Premium tax payable 232,893 Provision for unpaid claims 51,880,781 EXPENSES Assessments in advance 8,482,236 Net claims paid 1,740,215 63,547,175 Change in net claims provision 6,638,796 Net claims incurred 8,379,011 SUBSCRIBERS’ EQUITY Reserves contributed 7,866,515 Premium tax 314,707 Unrealized investment gains 4,545,585 Risk management grants 297,626 Retained earnings 78,875,021 Member services 423,412 Current earnings (4,401,679) General office 2,113,367 86,885,442 Legal cost recovery (220,354) $ 150,432,617 Total expenses 11,307,769 Net Loss $ (4,401,679)
BALANCE SHEET HIGHLIGHTS INCOME STATEMENT HIGHLIGHTS $87 million in equity supports rate stability and allows Liability Program: better services to members Overall rates remained stable compared to 2015 Investment portfolio remained stable and is positioned Increase in net reserves of $6.6 million due to negative for safety in an environment of increased economic claims development over the first 6 months of the year uncertainty resulted in a net loss at the end of June 2016 Claims liabilities decreased 2.7% as compared to June Property program: 2015 but are 17.8% higher than December 2015 72% increase in gross premiums written compared to the first six months of 2015 MIABC office buildout is substantially complete with signage and finishings to be finalized in 2016 Total insured values are currently in excess of $2.4 billion MIABC commercial space is fully occupied Investments: Portfolio value increased by $1.18 million compared to December 2015
Portfolio generated $1.37 million in income during first - 46 half- of 2016 MIABC 2016 ANNUAL GENERAL MEETING / SPECIAL RESOLUTION 9
SPECIAL RESOLUTION INTRODUCTION
One of the cornerstones of the MIABC is to provide flexible coverage that is best suited to our members. In order to do so, we need to take stock from time to time and survey what coverage is available in the private market to ensure we are competitive and able to meet the needs of our members.
Over the past nine months, with assistance from our coverage counsel and broker consultant, the MIABC has conducted a full scale review of the Liability Protection Agreement to ensure it is a clear, cohesive, and competitive policy.
SPECIAL RESOLUTION 2016-1 (LIABILITY PROTECTION AGREEMENT AMENDMENT TO DEFINE “COMMERCIAL MARINE FACILITY”)
A definition of a commercial marine facility RESOLUTION 2016-1 is not currently included in the Liability The Liability Protection Agreement in the form Protection Agreement. Over the years, the set out in Appendix I be approved. Member Services and Insurance Departments (Appendix I, page 14) have been required to interpret the exclusion in the absence of a clear definition.
In the private market, a commercial marine facility is commonly considered as one that is operated as a commercial enterprise, rather than as a private marina. If the marina charges for moorage or docking fees, rents boats, sells fuel, or offers marine services, such as repairs, it is a commercial marina.
The following definition would serve to clarify any confusion and ensure consistent interpretation of the Liability Protection Agreement, in line with coverage available in the private market:
Commercial Marine Facility means a structure, or part thereof, that is operated for the purpose of facilitating the use of marine vessels in return for monetary payment, but does not include a structure when it is used for the purpose of delivering recreational instruction to individuals by the Insured Party.- 47 - 10 MIABC 2016 ANNUAL GENERAL MEETING / SPECIAL RESOLUTION
SPECIAL RESOLUTION 2016-2 (LIABILITY PROTECTION AGREEMENT AMENDMENT TO EXPAND COVERAGE FOR CYBER RISKS)
When the cyber risks exclusion was first RESOLUTION 2016-2 introduced, the concept of cyber liability was The Liability Protection Agreement in the form fairly new and the exclusion for coverage was set out in Appendix II be approved. broad in the standard Commercial General (Appendix II, page 15) Liability (CGL) policies. The CGL wordings have been updated several times since then and the cyber risks exclusion has narrowed, offering broader coverage. This resolution will amend the Liability Protection Agreement (LPA) to keep pace and broaden coverage for cyber risks.
SPECIAL RESOLUTION 2016-3 (LIABILITY PROTECTION AGREEMENT AMENDMENT TO INCREASE THE COVERAGE ENDORSEMENT LIMIT FOR ASBESTOS, FUNGI, TERRORISM, AND CYBER RISKS)
Coverage for asbestos, fungi, terrorism, and RESOLUTION 2016-3 cyber risk is subject to exclusions under the The Liability Protection Agreement in the form LPA, however, we provide all of our members set out in Appendix III be approved. with a coverage endorsement up to a limit of $1 (Appendix III, page 17) million. When this endorsement was introduced many years ago, $1 million fell within the MIABC’s self-insured retention and seemed sufficient to cover the cost of most claims. Over the years, the MIABC has increased its self-insured retention to $5 million, the cost of claims have increased, and the MIABC recommends that its members require independent contractors to carry insurance of not less than $2 million in many situations. This resolution will bring the endorsement coverage limit in line with what we recommend our members require of independent contractors.
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SPECIAL RESOLUTION 2016-4 (LIABILITY PROTECTION AGREEMENT AMENDMENT TO INCREASE THE COVERAGE ENDORSEMENT LIMIT FOR POLLUTION LIABILITY)
Pollution liability is excluded under the Liability RESOLUTION 2016-4 Protection Agreement (LPA) but coverage up The Liability Protection Agreement in the form to $1 million is provided under an additional set out in Appendix IV be approved. endorsement for third party claims caused by (Appendix IV, page 18) an accidental release of a pollutant on property owned or controlled by the MIABC member.
Coverage for pollution liability is subject to an exclusion under the LPA, however, we provide all of our members with a coverage endorsement up to a limit of $1 million for third party claims caused by an accidental release of a pollutant on property owned or controlled by the MIABC member. When this endorsement was introduced many years ago, $1 million fell within the MIABC’s self-insured retention and seemed sufficient to cover most claims costs. Over the years the MIABC has increased its self- insured retention to $5 million, the cost of claims have increased, and the MIABC recommends that its members require independent contractors to carry insurance of not less than $2 million in many situations. This resolution will bring the endorsement coverage limit in line with what we recommend our members require of independent contractors.
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SPECIAL RESOLUTION 2016-5 (COST ALLOCATION FORMULA)
BACKGROUND In the UBCM’s 1987 Task Force Report, which The MIABC has experienced problems with this led to the establishment of the MIABC, the program. Most notably, the calculations used writers stated: to arrive at the discounts and surcharges are difficult to explain or understand. The increases “Our goal is to have cost sharing reflect the and decreases are based on a complex claims experience of the members. Good calculation that compares each member’s risk managers should share less than poor loss ratio to the MIABC’s loss ratio. The MIABC risk managers.” was concerned that if the program was not transparent, it would not provide sufficient Accordingly, the MIABC’s Reciprocal Insurance incentive to members to practice good risk Exchange Agreement (RIEA) provided that the management. In addition, the MIABC wanted Board must adopt an experience rating system to avoid substantial swings in members’ before the MIABC commenced its third year, premium assessments from year to year. which proved challenging to implement. In the early days, the MIABC’s members did not attract enough claims each year to give rise to PROPOSED CHANGES meaningful statistical analysis. Consequently, In 2013, the MIABC’s Finance Member the RIEA was amended in the late 1980s Advisory Group (MAG) began a comprehensive and early 1990s to extend the time for review of the experience rating program, implementing an appropriate system. considering the goals of other such programs and examining a variety of options. Careful consideration was given to completely CURRENT PROGRAM abolishing the program. However, the Eventually, the MIABC arrived at the current members of the MAG believed there was experience rating program, which has not been considerable merit to the MIABC’s founders’ substantially changed since 1997. original concept – that it is fundamentally important to have a means by which good risk The program is based on three principles: management is rewarded and poor practices • The program is revenue-neutral to the discouraged. MIABC, meaning that all discounts for the members with a good claims experience are Ultimately, the MAG recommended a new, funded by surcharges to the members with simplified program based on the following key a poor claims experience; principles: • Members with deductibles of $250,000 or • As before, the program will remain revenue- more do not participate in the program; and neutral to the MIABC; and • Members receive discounts of up to 30 • The program will now apply to all members, percent and surcharges of up to 60 percent not just those with deductibles under based on their comparative loss ratios (that $250,000. is, the ratio of claims paid to premiums earned).
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EXPERIENCE RATING RESOLUTION 2016-5 The MIABC proposes to amend the experience The amendments to the Cost Allocation Formula rating formula to make the calculation more in the form set out in Appendix V be approved. transparent to members and to bring it up (Appendix V, page 19) to date. To that end, a loss ranking method will calculate five-year incurred loss ratios for all subscribers, on an uncapped basis, and rank them into 10 groups each representing approximately 10% of premium volume. Subscribers will require a minimum of 3 years of participation at the MIABC and the year- over-year maximum change to the experience rating factor will be maintained at 10% in order to promote rate stability. Subscribers with deductibles of $250,000 or more will now participate, because the MIABC’s retention has increased from $250,000 to $5,000,000.
- 51 - 14 MIABC 2016 ANNUAL GENERAL MEETING / SPECIAL RESOLUTION
SPECIAL RESOLUTION 2016-1: APPENDIX I
APPENDIX I
PROPOSED AMENDMENTS TO LIABILITY PROTECTION AGREEMENT TO DEFINE COMMERICAL MARINE FACILITY
COVERAGE A: BODILY INJURY, PERSONAL INJURY AND/OR PROPERTY DAMAGE
DEFINITIONS
Commercial Marine Facility A structure, or part thereof, that is operated for the purpose of facilitating the use of marine vessels in return for monetary payment, but does not include a structure when it is used for the purpose of delivering recreational instruction to individuals by the Insured Party;
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SPECIAL RESOLUTION 2016-2: APPENDIX II
APPENDIX II
PROPOSED AMENDMENTS TO LIABILITY PROTECTION AGREEMENT TO EXPAND COVERAGE FOR CYBER RISKS
Coverage A of the Liability Protection Agreement (LPA) currently contains the following exclusion:
“9. This coverage does not apply to Bodily Injury, Personal Injury or Property Damage arising from: a) erasure, destruction, corruption, misappropriation, misinterpretation of “Data”; b) erroneously creating, amending, entering, deleting, or using “Data”; c) the distribution or display of “Data”, by means of an Internet Website, the Internet, an intranet, extranet, or similar device or system designed or intended for electronic communication of “Data”;
“Data” means representations of information or concepts in any form.
Coverage B of the LPA currently contains the following exclusion:
“7. This coverage does not apply to any claim arising directly or indirectly, in whole or in part, as a result of: a) erasure, destruction, corruption, misappropriation, misinterpretation of “Data”; b) erroneously creating, amending, entering, deleting, or using “Data”; c) the distribution or display of “Data”, by means of an Internet Website, the Internet, an intranet, extranet, or similar device or system designed or intended for electronic communication of “Data”;
including any loss of use arising therefrom. “Data” means representations of information or concepts in any form.
The exclusion is much broader than that found in the current CGL wording. The MIABC wishes to narrow the exclusion to bring the LPA more in tune with the market. To that end, the changes outlined below are proposed to Coverage A and B of the LPA.
- 53 - 16 MIABC 2016 ANNUAL GENERAL MEETING / SPECIAL RESOLUTION
COVERAGE A: BODILY INJURY, PERSONAL INJURY AND/OR PROPERTY DAMAGE
EXCLUSIONS
1. This coverage does not apply to bodily injury, personal injury or property damage
Cyber Risks Damages arising out of the loss of, loss of use of, damage to, corruption of, inability to access, or inability to manipulate electronic “data”.
COVERAGE B: ERRORS AND OMISSIONS
EXCLUSIONS
1. This coverage does not apply to liability for:
Cyber Risks Damages arising out of the loss of, loss of use of, damage to, corruption of, inability to access, or inability to manipulate electronic “data”.
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SPECIAL RESOLUTION 2016-3: APPENDIX III
APPENDIX III
PROPOSED AMENDMENTS TO LIABILITY PROTECTION AGREEMENT TO INCREASE COVERAGE ENDORSEMENT FOR ASBESTOS, FUNGI, TERRORISM AND CYBER RISKS
EXTENSION OF COVERAGE ENDORSEMENTS
Asbestos, Fungi, Terrorism, Exclusions 4, 6, 8 and 9 of Coverage A and Cyber Risks Endorsement 2, 4, 6, and 7 of Coverage B are hereby removed subject to, in the case of Coverage A, a limit of liability of $2 million for each occurrence for each subscribing member including damages and Allocated Loss Expenses (ALE) combined and, in the case of Coverage B, limits of liability of $2 million for each loss for each subscribing member including damages and Allocated Loss Expenses (ALE) combined.
All other terms and conditions and exclusions of the Liability Protection Agreement (LPA) shall remain in full force and effect and shall apply to the extensions of coverage hereby granted.
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SPECIAL RESOLUTION 2016-4: APPENDIX IV
APPENDIX IV
PROPOSED AMENDMENTS TO LIABILITY PROTECTION AGREEMENT INCREASE THE COVERAGE ENDORSEMENT LIMIT FOR POLLUTION LIABILITY
EXTENSION OF COVERAGE ENDORSEMENTS
Pollution Liability Endorsement Clauses 5(a)(i) and 5(b) of Exclusion 5 of Coverage A, and clause 3(a) of Exclusion 3 of Coverage B shall not apply in the case of a claim in which it is alleged that an error, omission, act, or breach of duty of an Insured Party caused or contributed to the actual, alleged or threatened release, escape, discharge, dispersal or presence of a pollutant or pollutants in or on premises or facilities owned, rented, managed or controlled by an Insured Party, but this extension shall not apply to any migration of the pollutant or pollutants beyond any such premises or facilities.
This extension of coverage is subject to a $2 million limit of liability for each Occurrence with respect to a claim under Coverage A and with respect to each Loss with respect to a claim under Coverage B. All other terms and conditions of the Agreement shall continue to be in full force and effect.
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SPECIAL RESOLUTION 2016-5: APPENDIX V
APPENDIX V
PROPOSED AMENDMENTS TO SCHEDULE C OF THE RECIPROCAL INSURANCE EXCHANGE AGREEMENT TO AMEND THE COST ALLOCATION FORMULA
1. STRUCTURE AND PARTICIPATION
1.1 Structure Subscribers’ population will be updated using provincial government population estimates.
1.2 Deductibles Add $2,500,000 to the list of deductibles available to subscribers.
1.3 Participation in Sharing Pools vii) Pool 7 – The amount of each loss between $250,001 and $500,000 incurred by all members with less than $500,000 deductible shall be shared by all members with less than $500,000 deductible. viii) Pool 8 – The amount of each loss between $500,001 and $1,000,000 incurred by all members with less than $1,000,000 deductible shall be shared by all members with less than $1,000,000 deductible. ix) Pool 9 – The amount of each loss between $1,000,001 and $2,500,000 incurred by all members with less than $2,500,000 deductible shall be shared by all members with less than $2,500,000 deductible. x) Pool 10 – The amount of each loss between $2,500,001 and $5,000,000 incurred by all members with less than $5,000,000 deductible shall be shared by all members with less than $5,000,000 deductible.
2. ANNUAL ASSESSMENTS
2.1 Pooled Assessment
Update Pool Participation table to include pools 9 and 10
Deductible $ 2,500 5,000 10,000 25,000 50,000 100,000 250,000 1 Milion 2.5 Million 5 Million 10 10 10 10 10 10 10 10 10 10 9 9 9 9 9 9 9 9 9 8 8 8 8 8 8 8 8 7 7 7 7 7 7 7
Pool 6 6 6 6 6 6 Participation 5 5 5 5 5 4 4 4 4 3 3 3 2 2 1 - 57 - TOTAL POOLED RATE 20 MIABC 2016 ANNUAL GENERAL MEETING / SPECIAL RESOLUTION
The experience rating program applicable to subscribers shall be determined on the following basis:
- The experience rating program shall apply to the subscribers’ annual assessment; - Up to five complete years of claims experience and not less than three complete years of claims experience shall be used;
- Losses included shall be those paid and reserved after application of the deductible during the experience period and shall not be capped; - The unlimited incurred loss ratio shall be calculated as the ratio of losses to assessments and subscribers will be ranked from lowest loss ratio to highest; - The subscribers’ current year pool assessment as a percentage of MIABC’s total is calculated and its percentage of the MIABC total is added to the cumulative total of subscribers with lower experience factors. Subscribers are split into ten groups representing approximately 10% of the pool assessment. - Subscribers with the same loss ratio must be in the same group; - Subscribers in the group with the best loss ratio shall be assigned the maximum discount of 20%, groups 2, 3 and 4 will receive discounts of 15%, 10% and 5% respectively, groups 5 and 6 will be assigned no surcharge or discount, groups 7, 8 and 9 will be surcharged premiums of 5%, 10% and 15% respectively and group 10 will be assigned the maximum surcharge of 20%; - The maximum annual increase or decrease in the experience rating factor shall be capped at +/-10%; and
- The MIABC Board may amend the experience rating model to improve the balance, credibility, and equity of the plan.
3. RESERVE ASSESSMENT
Remove the reserve assessment requirement during the first three years of enrolment.
APPENDIX A - remove APPENDIX B - remove
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ANNUAL GENERAL MEETING RULES AND PROCEDURE BYLAW
GENERAL RULES the same question to the Annual General Meeting to be decided by a count of those 1. Sessions will begin and end promptly at the standing in favour of and against the motion. scheduled hours. In the event that the result of the standing vote is questioned by fifty or more voting 2. Delegates will use the floor microphones representatives then present, or at any when speaking. time at the discretion of the Chairperson, the Chairperson shall order that the matter 3. The subscriber’s representative, appointed before the Annual General Meeting be by resolution of its council, trustees, directors determined by ballot, and the result of such or other elected officials and delivered to ballot shall be final. the Board, shall be entitled to vote for the interests of the subscriber. 7. Where voting is by ballot, scrutineers shall be appointed by the Chairperson to distribute All elected and appointed officials of the ballot, collect the same, and to count and subscribing members may attend the report the vote. Annual General Meeting as guest delegates and shall not be entitled to the privilege of 8. In all cases, where the votes of the floor unless authorized by the Meeting. representatives then present, including Guest speakers may be permitted at the the vote of the Chairperson, are equal for discretion of the Executive Board. and against a question, the question shall be negated, and it shall be the duty of the 4. The quorum for a meeting of the subscribers Chairperson to so declare. shall be a majority of the subscribers present in person through the duly authorized 9. No vote by proxy shall be recognized or representative. allowed.
10. When voting by show of hands all representatives shall hold their voting card. VOTING RULES In the case of a ballot, the voting card must be presented and initialled by the scrutineers 5. Only one appointed representative of a before a ballot is issued. subscribing member shall be entitled to vote.
6. Voting on resolutions normally shall be by a show of hands (holding the voting RULES OF PROCEDURE card) and the Chairperson’s decision as to whether a motion is won or lost is final 11. The fundamental principles of British unless, immediately upon the decision of parliamentary rules of procedure shall govern the Chairperson being declared, ten or the proceedings of the Municipal Insurance more voting representatives then present, Association of B.C. so far as they may be by standing, demand a standing vote, applicable without coming in conflict with whereupon the Chairperson shall again put the Reciprocal Agreement and Bylaws.
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12. The Presiding Officer shall enforce order 15. No representative may speak more than once and strict observance of the Reciprocal on any one question unless and until all other Agreement and Bylaws. Subject to an appeal representatives desiring to speak have been to the meeting sustained by a majority vote heard. of representatives present, he shall have the right to decide all questions of order and his 16. Any amendment and any motion to withdraw rulings in this regard shall be final. any resolution from consideration of the meeting or to refer the same to the Executive 13. A representative wishing to move, second Board, or to any other committee, and any or speak to a motion shall rise and address motion affecting the resolution must be the Chairperson and shall wait until he moved and seconded from the meeting floor. is recognized before speaking. He must announce his name, municipal or regional 17. Should discussion continue on any resolution office and municipality or regional district for an undue length of time without or other qualifications each time he rises to reasonable agreement being reached, the speak. resolution may be cleared from the floor by a favourable vote to refer the resolution to 14. Representatives must confine their remarks the Executive Board for further consideration to a maximum speaking period of two and report. minutes. The introducer of a motion is permitted three minutes.
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NOMINATION AND ELECTION PROCEDURE BYLAW
BOARD OF DIRECTORS 3. The term of office for each position shall be three years. In the event that a Board member cannot The Board of Directors of the Municipal Insurance complete his/her term an election will be held at Association shall be composed of: the next Annual General Meeting for the balance • 4 Deductible Group Members; of the term. If notice is received that a Board • 1 Regional District Representative; member cannot complete his/her term within • 5 Directors-At-Large; and one month of an Annual General Meeting, the • 5 Area Association Appointees. Board shall fill the vacancy until the following year’s Annual General Meeting.
4. The Chairperson of the Nominating Committee NOMINATION PROCEDURES shall present the nominations for the positions of: • Group Representative; • 4 Group representatives (Group A, B, C, and D) • Regional District Representative; and • 1 Regional District representative • Directors At Large. • 5 Board Members At Large 5. After the Chairperson’s report on these positions 1. At a Board meeting proceding the Annual has been read, the Chairperson shall call for Meeting, the Board shall appoint a Nominating nominations from the floor for each of the Committee of three persons. positions.
2. It shall be the duty of the Nominating Committee 6. In the case of nominations being received to: from the floor, the nominator must ensure that • issue a call for nominations for each position any person so nominated is qualified under to be elected at the Annual Meeting; Article 3 of the Reciprocal Insurance Exchange • review the credentials of nominees to ensure Agreement; must have the consent of the person that each nominee is qualified to hold office being nominated; and that person must be pursuant to Article 3 of the Reciprocal present at the Annual Meeting and signify his Insurance Exchange Agreement; or her intention of allowing his or her name to be • elected officials shall be nominated by an placed in nomination. If the person nominated elected official, appointed officials shall have cannot be present at the Annual General the nomination of their council/board; Meeting, he or she must have given consent in • notify Members of upcoming positions for writing, which consent must be filed with the election and encourage nominees to provide, Chairperson at the time of nomination. prior to the Annual Meeting, expressions of interest and background information to be 7. Nominations shall not require a seconder. The available to Members before the Annual nomination shall state only the candidate’s Meeting; name, official position, municipality or regional • provide nominees present the opportunity to district, position being nominated for, and that make a two minute speech of their interest in the consent of the person nominated has been serving on the Board. received.
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8. If, at the close of nominations, only one ELECTION PROCEDURE nominee for each position of Group or Regional District representatives stands validly 1. Each subscriber shall appoint by resolution nominated, the Chairperson of the Nominating of its Council or Board a representative and Committee shall forthwith proclaim the two alternates to vote the interests of the candidate elected. subscriber and shall deliver a certified copy of such resolution to the MIA Secretary. 9. If, at the close of nominations, only five The MIA Secretary will, in turn, issue nominees for the positions of Board Members each representative a voting card. Each At Large stand validly nominated, the representative shall present their voting card Chairperson of the Nominating Committee to the scrutineers at the time of registering for shall forthwith proclaim the candidates the election before receiving a ballot. elected. 2. The election shall be held within 48 hours of the Annual General Meeting.
AREA ASSOCIATION REPRESENTATIVES 3. If any election is to be held, ballot papers shall be prepared and distributed. In the Area Association appointments must be made by case of elections for Group or Regional the day preceding the Annual General Meeting District representative, individual ballots shall and the Secretary of the MIA advised. be used. In the case of an election for the five positions of Board Members At Large, The appointee must qualify under Article 3 of the one ballot shall be used. The names of the Reciprocal Insurance Exchange Agreement. candidates shall be printed alphabetically in order of surnames on the ballots, and shall The term of office for Area Association show only the candidate’s name, official representatives shall be three years. In the event position, municipality or regional district and, that an Area Association Representative cannot if applicable, their Group. Before any ballot is complete his/her term, the Area Association will taken, any person nominated may decline or appoint a person to complete the balance of the withdraw his or her name. term. 4. Scrutineers shall be appointed by the The Nominating Committee will obtain the Chairperson and it shall be among the names of the five Board members who have duties of such Scrutineers to count the been appointed by the Area Associations, and votes on such ballots and declare the result advise the Annual Meeting of the names of such of such elections to the Chairperson of the appointees. Nominating Committee who shall report the results of the elections. All ballots marked for more than the number to be elected shall be counted as spoiled ballots.
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5. Only one duly accredited representative from 8. If, at the close of nominations, more than each member municipality and regional one candidate stands validly nominated district who is present at the Annual Meeting for each position of Group or Regional shall be entitled to vote. No vote by proxy shall District representative or, in the case of the be recognized or allowed. five positions of Board Members At Large, more than five such candidates stand, the 6. Each subscribing municipality and regional Chairperson of the Nominating Committee district shall be entitled to one ballot for each shall cause elections to be held as may be of the positions they are eligible as electors. required. Membership in a Deductible Group A, B, C, D shall entitle a subscriber to one ballot for 9. In the event of a tie vote, the Nominating that group’s representative. Regional Districts Committee, taking into account a balance in shall be entitled to one ballot for regional representation in each area of the province district representative. All subscribers shall and between elected and appointed officials be entitled to one ballot for each of the five on the Board, shall decide the election. Director-at-Large positions.
7. In the case of election for Director At Large, the Chairperson shall declare elected the five candidates with the highest number of votes.
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2016 BOARD OF DIRECTORS
Top, left to right: Bottom, left to right: Paul Gill Charles Hamilton GROUP D REPRESENTATIVE, CITY OF MAPLE RIDGE DIRECTOR AT LARGE, COLUMBIA SHUSWAP RD Chad Eliason Mayor Deb Kozak SILGA REPRESENTATIVE, CITY OF SALMON ARM AKBLG REPRESENTATIVE, CITY OF NELSON
Sukh Gill Steffan Klassen REGIONAL DISTRICT REPRESENTATIVE, DIRECTOR AT LARGE, TOWN OF CRESTON THOMPSON NICOLA RD Councillor Gord Klassen Mayor Teunis Westbroek NCLGA REPRESENTATIVE, CITY OF FORT ST. JOHN GROUP C REPRESENTATIVE, TOWN OF QUALICUM BEACH Councillor Marg Spina DIRECTOR AT LARGE, CITY OF KAMLOOPS Joe Stanhope AVICC REPRESENTATIVE, RD OF NANAIMO Sheryl Worthing DIRECTOR AT LARGE, VILLAGE OF BURNS LAKE Roy Scott GROUP A REPRESENTATIVE, Not Pictured: DISTRICT OF 100 MILE HOUSE Tabatha Webber GROUP B, COUNCILLOR VILLAGE OF FRUITVALE Glenn McLaughlin FORMER DIRECTOR AT LARGE, CITY OF RICHMOND - 64 - MIABC 2016 ANNUAL GENERAL MEETING / MIABC STAFF 27 ADMINISTRATION
Tom Barnes Maria Creighton Alex Ferguson Pritika Pratap Heidi Kriz Claudia Chan CHIEF EXECUTIVE CONTROLLER OFFICE MANAGER ACCOUNTANT ADMINISTRATIVE OFFICE & OFFCER & ASSISTANT COMMUNICATIONS GENERAL COUNSEL ASSISTANT
MEMBER SERVICES INSURANCE
Megan Chorlton Susan Ackerman Ian Lau Glenn McLaughlin Marina Sen DIRECTOR OF RISK MANAGEMENT DATA ANALYST DIRECTOR OF INSURANCE MEMBER SERVICES ADVISOR INSURANCE SERVICES & ASSISTANT CO-ORDINTOAR GENERAL COUNSEL CLAIMS & LEGAL SERVICES
Sherman Chow Nicole Purves David Tupper David Hooper Michell Bourque DIRECTOR OF DEPUTY DIRECTOR CLAIMS & RISK CLAIMS EXAMINER CLAIMS EXAMINER CLAIMS OF CLAIMS ANALYST
Maryam Z. Sherkat Scott Morishita Leslie Woo Samantha Boyce LEGAL COUNSEL & LEGAL COUNSEL LEGAL COUNSEL LEGAL COUNSEL RISK OFFICER
Wendy Alexander Judy Yee LEGAL ASSISTANT LEGAL ASSISTANT - 65 - 28
Municipal Insurance Association of British Columbia
200-429 West 2nd Avenue Vancouver, BC V5Y 1E3
Phone: 604-683-6266 Fax: 604-683-6244 Toll Free: 1-855-683-6266 www.miabc.org
- 66 - COUNCIL REPORT
REPORT DATE: September 14, 2016 MEETING DATE: September 19, 2016
TO: Mayor and Councillors FROM: Joanne Rees, Planner SUBJECT: Heritage Alteration & Development Variance Permit 2781 Dunsmuir Avenue FILE: 2016-03-HAP&DV
OWNER: Matt Ishoy & Lindsay Keogh
FOLIO NO.: 516 00233.000 PID: 007-050-658 LEGAL Lot 7, Block 6, District Lot 21, Nelson District, Plan 522A DESCRIPTION: CIVIC ADDRESS: 2781 Dunsmuir Avenue
ZONE: Village Core Commercial Mixed Use One (VCMU-1) OCP Commercial Mixed Use DESIGNATION: PERMITTED BY BYLAW REQUESTED VARIANCE ADDITIONAL 10(e) Where residential and commercial uses are both REGULATIONS located on the ground floor, the residential use shall not 48.7% exceed 40% of the ground floor area. RECOMMENDATION i) THAT Council receive the applications for Heritage Alteration Permit and Development Variance Permit (2016-03 HAP&DV) report dated September 13, 2016. ii) THAT Council refer the applications for Heritage Alteration Permit and Development Variance Permit (2016-03 HAP&DV) to the next meeting of the Heritage Commission (tentatively scheduled for October 15, 2016) for their consideration and comments. SUMMARY Staff has received the above noted applications to permit a residential addition at the rear of the existing building. As this property is within the Historic Village Commercial Core (Heritage Conservation Area), exterior alterations such as proposed by the applicant require a Heritage Alteration Permit. Subject Property
- 67 - As the proposed addition would render the residential ground floor area to exceed the permitted 40% (pursuant to the newly adopted Zoning Bylaw No. 1027) by 8.7%, an application for a Development Variance Permit has also been made.
STRATEGIC OBJECTIVE
Comprehensive Planning
ATTACHMENTS
Copies of the drawings submitted with the application.
CONCURRENCE Rob Crisfield, Manager of Operations f^i^
OPTIONS
i) That Council refer the application to the Heritage Commission
ii) That Council not refer the application to the Heritage Commission iii) Any other action deemed appropriate by Council.
Respectfully submitted,
SundanceTopham Chief Administrative Officer
- 68 - Site Plan
FAR ...... 0.25
- 69 -
Black and White Elevation Drawings
Front (Dunsmuir) View from the Right Side (Details on colour(s) and material(s) to follow)
Front (Dunsmuir)
View from the Left Side Facing (Seventh Street)
Rear View
- 70 - COUNCIL REPORT
REPORT DATE: September 13, 2016 MEETING DATE: September 19, 2016
TO: Mayor and Councillors FROM: Sundance Topham, Chief Administrative Officer SUBJECT: Comox Valley Regional District – Utility Collaboration Report
RECOMMENDATION i. THAT Council receive the Comox Valley Regional District – Utility Collaboration Report. ii. THAT Council provide feedback to the Comox Valley Regional District on the possibility of the Comox Valley Regional District creating a standing committee on potable water, wastewater, rainwater and drainage.
SUMMARY The Village of Cumberland has received correspondence from the Comox Valley Regional District (CVRD) asking for feedback in regards to the possibility of the CVRD creating a standing committee on potable water, wastewater, rainwater and drainage. The background report contained within the correspondence indicates that the intent of the standing committee would be to include membership from across the Comox Valley, including participation by the Village of Cumberland.
BACKGROUND The Comox Valley Regional District passed the following resolution at their July 6, 2016 committee of the whole meeting: THAT staff forward the report dated July 6, 2016 titled “Utility collaboration report - standing committee on potable water, wastewater, rainwater and drainage” to the chief administrative officers of the Village of Cumberland, the Town of Comox, the City of Courtenay and to the K’ómoks First Nation, for review, comments and constructive input to be brought back for consideration at the October 18, 2016 committee of the whole meeting. The Village of Cumberland currently participates in a number of Comox Valley Regional District services; however, the Village does not participate in any services directly related to potable water, wastewater, rainwater and drainage.
Page 1 of 2 - 71 - The Village is a member of the Comox Valley Waterwise regional team working on watershed protection in the Comox Valley through the CAVI (Convening for Action on Vancouver Island) pilot program; however effective 2017 this group is being phased out, and the water balance model and the water wise website will continue under the Comox Valley Regional District (CVRD) liquid waste management planning function. The Village has been asked to provide constructive input at both the operational and policy levels prior to October 7, 2016, and the feedback will be discussed at the October 18, 2016 CVRD committee of the whole meeting.
FINANCIAL IMPLICATIONS None
STRATEGIC OBJECTIVE None
ATTACHMENTS 1. July 27, 2016 Correspondence from Ian Smith, Acting Chief Administrative Officer, Comox Valley Regional District.
CONCURRENCE None
OPTIONS 1. Receive this report. 2. Provide feedback to the Comox Valley Regional District on the possibility of the Comox Valley Regional District creating a standing committee on potable water, wastewater, rainwater and drainage. 3. Any other action deemed appropriate by Council.
Respectfully submitted,
______Sundance Topham Chief Administrative Officer Village of Cumberland
Page 2 of 2 - 72 - Office of the Chief Administrative Officer
600 Comox Road, Courtenay, BC V9N 3P6 Tel: 250-334-6000 Fax: 250-334-4358 Toll free: 1-800-331-6007 www.comoxvalleyrd.ca File: 0540.01 July 27, 2016 Sent via email only: [email protected] Sundance Topham Chief Administrative Officer Village of Cumberland 2673 Dunsmuir Ave., Box 340 Cumberland, BC V0R 1S0
Dear Sundance:
Re: Utility collaboration report – standing committee on potable water, wastewater, rainwater and drainage
Please find attached Comox Valley Regional District (CVRD) staff report titled “Utility collaboration report - standing committee on potable water, wastewater, rainwater and drainage”. The report was prepared in response to a request from the board for information regarding the possible creation of a standing committee to consider matters relating to potable water, wastewater, rainwater and drainage across the entire Comox Valley.
The CVRD committee of the whole received this report at its July 12, 2016 meeting and subsequently directed that staff forward the report to the chief administrative officers of the Village of Cumberland, the Town of Comox, the City of Courtenay and to the K’ómoks First Nation, for review, comments and constructive input.
The committee has directed that it would like to consider the matter further at the October 18, 2016 committee of the whole meeting. If you could please review the attached report, consider constructive input at both the operational and policy levels, and provide any comments or feedback by October 7, 2016 it would be appreciated.
The resolution approved by the CVRD board is as follows: THAT staff forward the report dated July 6, 2016 titled “Utility collaboration report - standing committee on potable water, wastewater, rainwater and drainage” to the chief administrative officers of the Village of Cumberland, the Town of Comox, the City of Courtenay and to the K’ómoks First Nation, for review, comments and constructive input to be brought back for consideration at the October 18, 2016 committee of the whole meeting.
Sincerely,
T. Ian Smith Acting Chief Administrative Officer
Enclosure: Correspondence dated March 24, 2016 from Director Rod Nichol CVRD staff report dated July 6, 2016 “Utility collaboration report - standing committee on potable water, wastewater, rainwater and drainage” - 73 -
Rod NicholNichol,, Director, Lazo North ––– Electoral Area ‘B’‘B’‘B’ Tel: 250-898-8873 E-mail: [email protected]
File: 540-01 March 24, 2016
Chair and Directors Committee of the whole
In recognizing the importance of projects like the south sewer initiate and water filtration, that have a significant effect on life in the Comox Valley, I respectfully request the committee’s consideration of the following:
THAT staff prepare a report on the creation of a standing committee to consider matters relating to potable water, waste water, rain water and drainage across the entire Comox Valley with the objective to coordinate servicing needs and collaborate on long term solutions;
AND FURTHER THAT the membership include a representative from the City of Courtenay, Town of Comox, Village of Cumberland, K’ómoks First Nation, and Electoral Area ‘A’ (Baynes Sound – Denman/Hornby Islands), Electoral Area ‘B’ (Lazo North) and Electoral Area ‘C’ (Puntledge – Black Creek).
Sincerely,
Rod Nichol Director
The views expressed in this letter are those of the director and do not necessarily reflect those of the corporation or the full board of directors. - 74 - Staff report
DATE: July 6, 2016 FILE: 5600-01 TO: Chair and directors Committee of the whole
FROM: Debra Oakman, CPA, CMA Chief Administrative Officer
RE: Utility collaboration report - Standing committee on potable water, wastewater, rainwater and drainage
Purpose The purpose of this report is to provide information on the creation of a standing committee to consider matters relating to potable water, wastewater, rainwater and drainage across the entire Comox Valley as directed by the Comox Valley Regional District (CVRD) board of directors.
Policy analysis The CVRD currently delivers more than 90 services and under section 332 of the Local Government Act (RSBC, 2015, c. 1) (LGA) a regional district may operate any service that the board considers necessary or desirable for all or part of the regional district.
At its April 26, 2016 meeting, the CVRD board deferred consideration of the following resolution to the July 2016 committee of the whole meeting to enable further discussions and background materials preparation on a potential standing committee:
THAT staff prepare a report on the creation of a standing committee to consider matters relating to potable water, wastewater, rainwater and drainage across the entire Comox Valley with the objective to coordinate servicing needs and collaborate on long term solutions;
AND FURTHER THAT the membership include a representative from the City of Courtenay, Town of Comox, Village of Cumberland, K’ómoks First Nation, and Electoral Area ‘A’ (Baynes Sound – Denman/Hornby Islands), Electoral Area ‘B’ (Lazo North) and Electoral Area ‘C’ (Puntledge – Black Creek).
Standing committees may only be established by the chair of the board “for matters the chair considers would be better dealt with by committee” whereas select committees are appointed by the board “to consider or inquire into any matter and report its findings and opinion to the board” (LGA, s. 218).
The CVRD board strategic priorities contain numerous references to the many services that relate to potable water, wastewater, rainwater and drainage; however no specific references are made in the strategic priorities chart or workplan to an overarching service or committee to manage all of the utilities identified in the April 2016 resolution, noted above.
- 75 - Staff Report – Utility collaboration report Page 2
Executive summary The April 2016 resolution describes a standing committee to address matters relating to potable water, wastewater, rainwater and drainage across the entire Comox Valley. Generally, standing committees have been established to consider policy matters relating specifically to the services established by CVRD board. Alternatively the board may wish to consider developing terms of reference for a select committee with the purpose of discussing coordination of service needs and making a recommendation with regard to how to facilitate coordination over the long term.
Consideration and understanding of the current services established by at the CVRD that relate to potable water, wastewater, rainwater and drainage and the governing legislation for each of these services including committee structure is important in order to recognize the participants involved and acknowledge the process if change is required. Many assets and liabilities are associated with each service and careful consideration of the disposition or transfer of the assets and liabilities would be required before committing to any governance changes. As a first step it may be useful to prepare a report that identifies the current status including listing the relevant CVRD services, participants and governing documents associated with these topics as well as listing the services and utilities delivered directly by the City of Courtenay, Town of Comox, Village of Cumberland and K’ómoks First Nations.
Options: 1. The board chair could consider creating a standing committee, however a terms of reference would need to be developed to clearing articulate the purpose of the committee. 2. The CVRD board could consider hosting meetings to share information on water, wastewater, rain water and drainage information to enhance collaboration and communication between Comox Valley jurisdictions having authority on these matters. 3. The CVRD board could consider establishing a select committee, however a terms of reference would need to be developed to clearly articulate the purpose, objective and term of the committee. 4. The CVRD board could develop a draft terms of reference and forward to the member municipalities and K’ómoks First Nations for comment before considering the establishment of a select committee. 5. The CVRD board could consider sending a letter to member municipality councils and senior administration encouraging further collaboration on these important topics.
Recommendation from the chief administrative officer: The report is for information purposes.
Respectfully: Concurrence:
D. Oakman J. Warren
Debra Oakman, CPA, CMA James Warren Chief Administrative Officer General Manager of Corporate Services
- 76 - Comox Valley Regional District The Corporation of the Village of Cumberland Electronic Funds and Cheque Register From July 1 to 31, 2016
Document Payment Date Vendor Name Cheque # Amount 7/4/2016 DPOC Neopost Canada Ltd 00000000000020991 396.63 7/5/2016 Municipal Finance Authority 00000000000020992 606.12 7/5/2016 Municipal Finance Authority 00000000000020994 7,777.48 7/7/2016 Grieve, Glen 15504 1,447.34 7/7/2016 Tailfeather Graphic Design 15503 1,969.03 7/8/2016 Courtenay KIA 15505 28,996.80 7/8/2016 Receiver General For Canada 00000000000020968 20,995.23 7/11/2016 596396 BC Ltd. 15506 1,500.00 7/11/2016 ABC Printing 15507 725.76 7/11/2016 Acklands-Grainger Inc. 15508 178.22 7/11/2016 Banner Maintenance Ltd 15509 491.40 7/11/2016 Black Press Group Ltd 15510 1,300.32 7/11/2016 Brenntag Canada Inc. 15511 606.07 7/11/2016 Cintas 15512 186.27 7/11/2016 Cloverdale Paint Inc. 15513 1,213.53 7/11/2016 Community Schools Society, Cumberland 15514 15,000.00 7/11/2016 Comox Pacific Express Ltd. 15515 41.33 7/11/2016 Corix Water Products Limited Partnership 15516 40.99 7/11/2016 Crisfield, Robert 15517 472.47 7/11/2016 Cumberland Museum & Archives 15518 19,000.00 7/11/2016 Cumberland Sand & Gravel Ltd 15519 227.87 7/11/2016 Cumberland Empire Day Committee 15520 3,373.00 7/11/2016 Cumberland Lake Wilderness Society 15521 9,240.00 7/11/2016 Cupe Local 556 15522 817.61 7/11/2016 DFO Interviewee travel expenses 15523 593.94 7/11/2016 Dominion Gov Law LLP 15524 89.60 7/11/2016 Girl Guides of Canada, Comox Valley 15525 147.50 7/11/2016 Greyhound Courier Express 15526 26.53 7/11/2016 Holbek, Erik 15527 200.00 7/11/2016 Kal Tire 15528 109.10 7/11/2016 Land Title & Survey Authority of British Columbia 15529 28.63 7/11/2016 Lee Mac Electric Ltd. 15530 490.35 7/11/2016 Mason, Michelle 15531 2,952.13 7/11/2016 McElhanney Consulting Services Ltd. 15532 21,684.60 7/11/2016 Midland Tools 15533 234.08 7/11/2016 Monk Office 15534 59.21 7/11/2016 Maxxam Analytics 15535 26.25 7/11/2016 North Island Highland Dance 15536 125.00
- 77 - Document Payment Date Vendor Name Cheque # Amount 7/11/2016 Ono Trading Courtenay 15537 98.34 7/11/2016 Pacific Blue Cross 15538 9,171.00 7/11/2016 Pilon Tool Rentals (1972) Ltd. 15539 26.26 7/11/2016 Purolator Courier Ltd. 15540 113.15 7/11/2016 Receiver General For Canada 15541 94.51 7/11/2016 Regional District,Comox Valley 15542 496,031.00 7/11/2016 Regional Hospital District, Comox Strathcona 15543 448,343.00 7/11/2016 Renaissance Greenhouse & Gardens 15544 1,555.00 7/11/2016 Revenue Services of British Columbia 15545 3,057.00 7/11/2016 R-J Construction Ltd. 15546 1,500.00 7/11/2016 Saunders Contracting 15547 7,225.00 7/11/2016 Shaw Cablesystems G.P. 15548 26.83 7/11/2016 Slegg L.P. 15549 749.82 7/11/2016 Soccertron 15550 1,954.68 7/11/2016 Spectrum Skateparks Inc 15551 2,320.50 7/11/2016 Speedpro Signs Courtenay 15552 1,676.26 7/11/2016 Strathcon Industries 15553 11.16 7/11/2016 Sunny Mountain Enterprises Inc. 15554 392.00 7/11/2016 Tayco Paving Company 15555 37,359.00 7/11/2016 Stericycle Communication Solutions 15556 375.89 7/11/2016 Topham Sundance 15557 131.04 7/11/2016 TRAFx Research Ltd 15558 1,276.80 7/11/2016 Tran Sign (1999) Ltd. 15559 114.27 7/11/2016 United Riders of Cumberland 15560 12,000.00 7/11/2016 Village Bakery, Cumberland 15561 75.45 7/11/2016 Waverley Hotel & Liquor Store 15562 226.80 7/11/2016 Wedler Engineering 15563 2,281.13 7/11/2016 WorkSafeBC 15564 9,255.03 7/11/2016 Damage Deposit refund Rec 15565 200.00 7/11/2016 Baird, Laurie 15566 62.44 7/11/2016 Corrigan Tia 15567 129.00 7/11/2016 Dixon, Dana 15568 135.00 7/11/2016 Keziah Magor 15569 42.50 7/11/2016 Purin, Paul 15570 200.00 7/11/2016 Ridgway, Amanda 15571 150.00 7/11/2016 Riopelle Cathy 15572 150.00 7/11/2016 Ross Simon 15573 13.00 7/11/2016 Sitko Paul 15574 285.00 7/11/2016 Minister of Finance - PTB 00000000000020969 297,255.20 7/12/2016 CIBC Mortgages Inc. 15575 770.57 7/12/2016 Property Tax overpayment refund 15576 1,348.38 7/12/2016 Property Tax overpayment refund 15577 2,643.73 7/13/2016 Mastercard, Credit Union 00000000000020890 3,824.87 7/13/2016 Hydro & Power Authority, BC 00000000000020995 17,247.56 7/13/2016 Telus Communications 00000000000020996 1,058.56
- 78 - Document Payment Date Vendor Name Cheque # Amount 7/13/2016 Carvello Law Corporation 00000000000021007 701,234.85 7/15/2016 De Lage Landen 00000000000020993 55.95 7/15/2016 Municipal Pension Plan 00000000000021008 10,433.37 7/18/2016 ABC Printing 15578 885.92 7/18/2016 Baird, Leslie 15579 347.92 7/18/2016 Progressive Waste Solutions Canada Inc 15580 884.81 7/18/2016 Black Press Group Ltd 15581 553.26 7/18/2016 Blake, Russell 15582 280.35 7/18/2016 Brenntag Canada Inc. 15583 1,305.54 7/18/2016 Brian McLean Chevrolet Buick GMC Ltd. 15584 358.72 7/18/2016 Bruce P. Rutherford Notary Public 15585 133.96 7/18/2016 Canadian Tire #350 15586 33.56 7/18/2016 Carvello Law Corporation 15587 5,596.99 7/18/2016 Chartered Professional Accountants of Canada 15588 140.07 7/18/2016 Chemical Industries Alberta Inc 15589 2,072.20 7/18/2016 Cintas 15590 372.54 7/18/2016 Coastal Mountain Fuels 15591 1,594.79 7/18/2016 Coast Environmental Ltd. 15592 107.07 7/18/2016 Comox Pacific Express Ltd. 15593 449.68 7/18/2016 Corix Water Products Limited Partnership 15594 88.45 7/18/2016 Courtenay Appliances 15595 4,055.03 7/18/2016 Crisfield, Robert 15596 100.79 7/18/2016 Cumberland General Store 15597 145.83 7/18/2016 Cupe Local 556 15598 785.78 7/18/2016 CV Marine 15599 79.70 7/18/2016 EDS Pumps & Water Treatment Ltd. 15600 633.41 7/18/2016 Eecol Electric Corp. 15601 1,326.33 7/18/2016 Footprints Security Patrol Inc. 15602 311.72 7/18/2016 Gregg Distributors (B.C.) Ltd. 15603 194.84 7/18/2016 Greyhound Courier Express 15604 28.06 7/18/2016 Grieve, Glen 15605 1,473.89 7/18/2016 Guthrie, Russell Sean 15606 110.00 7/18/2016 Hartman Auto Supply 1996 Ltd. 15607 93.47 7/18/2016 Home Hardware Centre 15608 9.16 7/18/2016 Imperial Welding Ltd. 15610 23.80 7/18/2016 Iron Mountain 15611 53.82 7/18/2016 Island Blue Print Co Ltd. 15612 1,637.48 7/18/2016 Island Alpine Guides 15613 262.50 7/18/2016 J.R. Edgett 15614 378.00 7/18/2016 Justice Institute of British Columbia 15615 1,136.64 7/18/2016 Kal Tire 15616 169.18 7/18/2016 KGC Fire Rescue Inc. 15617 33.34 7/18/2016 Knutson, Leah 15618 265.88 7/18/2016 Koers & Associates Engineering Ltd. 15619 1,367.90 7/18/2016 Lee Mac Electric Ltd. 15620 276.59
- 79 - Document Payment Date Vendor Name Cheque # Amount 7/18/2016 Lordco Auto Parts 15621 630.47 7/18/2016 Mastercard, Credit Union REMIT000000000000253 0.00 7/18/2016 Monk Office 15622 8,433.85 7/18/2016 Andrea Moraes 15623 83.00 7/18/2016 Maxxam Analytics 15624 685.65 7/18/2016 North Island Custom Curbs 15625 14,931.00 7/18/2016 Old Victoria Water Company 15626 27.68 7/18/2016 OnDeck Systems Inc. 15627 221.76 7/18/2016 Outlook Land Design Inc 15628 3,600.98 7/18/2016 Planet Clean 15629 283.83 7/18/2016 Price's Alarm Systems Ltd. 15630 188.69 7/18/2016 Price's Security Locksmiths 15631 67.77 7/18/2016 Pridy Bros. House Moving 15632 5,000.00 7/18/2016 Purolator Courier Ltd. 15633 38.16 7/18/2016 Regional District,Comox Valley 15634 7,270.50 7/18/2016 Regional Library, Vancouver Island 15635 37,313.00 7/18/2016 Safety Authority, British Columbia 15636 990.00 7/18/2016 Shaw Cablesystems G.P. 15637 478.96 7/18/2016 Shields Ind Services (2004) Ltd. 15638 543.90 7/18/2016 Slegg L.P. 15639 1,828.91 7/18/2016 SPCA, Comox Valley 15640 104.15 7/18/2016 Statistics Canada 15641 397.06 7/18/2016 Strathcon Industries 15642 106.26 7/18/2016 Sun Coast Waste Services 15643 10,721.03 7/18/2016 Top Shelf Feeds Inc. 15645 146.52 7/18/2016 Tran Sign (1999) Ltd. 15646 481.24 7/18/2016 Upper Island Counselling Services 15647 532.35 7/18/2016 Walker, Judith 15648 35.18 7/18/2016 Walmart Stores Inc. 15649 135.07 7/18/2016 Wandering Moose Cafe, The 15650 36.50 7/18/2016 Wedler Engineering 15651 3,886.14 7/18/2016 Wishbone Industries Limited 15652 1,337.28 7/18/2016 Young, Anderson Barristers & Solicitors 15653 626.60 7/21/2016 Rogers Communications Inc. 00000000000021006 431.98 7/22/2016 Anderson, Anna 15654 70.00 7/22/2016 Corrigan Tia 15655 205.00 7/22/2016 Dixon, Dana 15656 163.13 7/22/2016 Johnson, Rukmini 15657 60.00 7/22/2016 Purin, Paul 15658 100.00 7/22/2016 Riopelle Cathy 15659 187.50 7/22/2016 Rippel, Nicole 15660 544.00 7/22/2016 Ross Simon 15661 52.00 7/22/2016 J.R. Edgett 15662 143,530.95 7/22/2016 Surespan Structures Ltd. 15663 19,308.80 7/22/2016 Cumberland Physio & Yoga 15664 472.50
- 80 - Document Payment Date Vendor Name Cheque # Amount 7/25/2016 Minister of Finance - PTB 00000000000020990 154,563.41 7/27/2016 Forin Laura 15665 825.00 7/28/2016 Receiver General For Canada 00000000000021005 20,767.27 7/28/2016 Municipal Finance Authority 00000000000021010 7,697.53 7/29/2016 Municipal Pension Plan 00000000000021009 10,594.77 Total $ 2,708,947.59
- 81 - The Corporation of the Village of Cumberland Electronic Funds and Cheque Register From August 1 to 31, 2016
Document Payment Date Vendor Name Cheque # Amount 8/2/2016 Alpine Water & Energy 15666 16,707.49 8/2/2016 Beaufort Association for the Mentally Handicapped 15667 1,250.00 8/2/2016 Brian McLean Chevrolet Buick GMC Ltd. 15668 184.75 8/2/2016 Canadian Tire #350 15669 56.63 8/2/2016 Cintas 15670 372.54 8/2/2016 Coastal Mountain Fuels 15671 1,427.97 8/2/2016 Comox Pacific Express Ltd. 15672 109.11 8/2/2016 Corix Water Products Limited Partnership 15673 1,242.51 8/2/2016 Cupe Local 556 15674 871.52 8/2/2016 Dominion Gov Law LLP 15675 568.24 8/2/2016 Tetra Tech EBA Inc 15676 31,804.47 8/2/2016 Express Custom Trailer Mfg. Inc. 15677 11,292.34 8/2/2016 Equipment deposit refund 15678 150.00 8/2/2016 Building deposit refund Rec 15680 200.00 8/2/2016 Grieve, Glen 15681 872.60 8/2/2016 Guillevin International Co. 15682 265.56 8/2/2016 Hach Sales & Service Canada LP 15683 257.49 8/2/2016 Imperial Welding Ltd. 15684 182.43 8/2/2016 IWC Excavation 15685 5,299.39 8/2/2016 Jim & Don Investments Ltd. 15686 484.17 8/2/2016 Justice Institute of British Columbia 15687 210.00 8/2/2016 Kyte Delivery Service 15688 9.71 8/2/2016 Lifetimer Boats Inc 15689 177.93 8/2/2016 Local Govt. Mgmt. Association 15690 1,044.75 8/2/2016 Keziah Magor 15691 42.50 8/2/2016 MAR'S RESTAURANT 15692 72.33 8/2/2016 Moa Media Ltd 15693 242.97 8/2/2016 Monk Office 15694 2,159.28 8/2/2016 Western Canada Mountain Bike Tourism Assoc 15695 1,575.00 8/2/2016 Maxxam Analytics 15696 190.58 8/2/2016 North Island Communications Inc. 15697 917.28 8/2/2016 North Island Tractor Ltd. 15698 1,131.26 8/2/2016 OnDeck Systems Inc. 15699 99.68 8/2/2016 One Call, BC 15700 118.13 8/2/2016 Ono Trading Courtenay 15701 20.16 8/2/2016 Optrics Inc. 15702 2,305.87 8/2/2016 Pacific Blue Cross 15703 9,171.00 8/2/2016 Planet Clean 15704 767.29 8/2/2016 Price's Alarm Systems Ltd. 15705 273.74
- 82 - 8/2/2016 Purolator Courier Ltd. 15706 73.36 8/2/2016 Receiver General For Canada 15707 196.74 8/2/2016 Receiver General - GST/HST 15708 36,300.00 8/2/2016 Regional District,Comox Valley 15709 638.25 8/2/2016 Revenue Services of British Columbia 15710 3,057.00 8/2/2016 Roam Media Inc 15711 524.48 8/2/2016 Shaw Cablesystems G.P. 15712 194.15 8/2/2016 Speedpro Signs Courtenay 15713 143.36 8/2/2016 Steve Shannon Photography 15714 229.35 8/2/2016 Strathcon Industries 15715 90.90 8/2/2016 Sun Coast Waste Services 15716 10,755.15 8/2/2016 Stericycle Communication Solutions 15718 304.07 8/2/2016 United Riders of Cumberland 15719 600.00 8/2/2016 Van Houtte Coffee Services 15720 284.59 8/2/2016 Wandering Moose Cafe, The 15721 42.80 8/2/2016 Wedler Engineering 15722 551.25 8/2/2016 WESTVIEW FORD 15723 141.99 8/2/2016 Wildwood Resources Ltd. 15724 201.60 8/3/2016 Telus Mobility 00000000000021079 469.28 8/3/2016 Municipal Finance Authority 00000000000021101 7,777.48 8/3/2016 Municipal Finance Authority 00000000000021102 625.16 8/4/2016 Corrigan Tia 15725 95.00 8/4/2016 DelBianco, Tanya 15726 40.00 8/4/2016 Forin Laura 15727 941.72 8/4/2016 Hand in Hand Early Years Nature Education 15728 308.10 8/4/2016 Johnson, Rukmini 15729 48.75 8/4/2016 Mad Science Vancouver Island 15730 3,294.11 8/4/2016 Keziah Magor 15731 42.50 8/4/2016 Powsey, Clive 15732 48.75 8/4/2016 Purin, Paul 15733 150.00 8/4/2016 Riopelle Cathy 15734 112.50 8/4/2016 Sitko Paul 15735 318.75 8/5/2016 IWC Excavation 15736 57,351.68 8/5/2016 Lacasse Construction 15737 24,029.25 8/9/2016 FORTISBC-Natural Gas 00000000000021115 338.19 8/9/2016 Telus Communications 00000000000021202 1,047.95 8/9/2016 Hydro & Power Authority, BC 00000000000021203 6,307.57 8/10/2016 Receiver General For Canada 00000000000021290 19,883.43 8/10/2016 Receiver General For Canada 00000000000021293 500.30 8/12/2016 Municipal Pension Plan 00000000000021221 10,838.48 8/15/2016 De Lage Landen 00000000000021294 55.95 8/16/2016 ABC Printing 15738 88.48 8/16/2016 Abrams, James 15739 500.00 8/16/2016 Andrew Sheret Ltd. 15740 35.64 8/16/2016 Archer Mechanical 15741 190.00 8/16/2016 Baird, Leslie 15742 98.80 8/16/2016 Bike Race Ltd., BC 15743 2,299.50
- 83 - 8/16/2016 Black Press Group Ltd 15744 2,459.80 8/16/2016 Canadian Tire #350 15745 62.49 8/16/2016 Carvello Law Corporation 15746 4,794.05 8/16/2016 Cloverdale Paint Inc. 15747 797.21 8/16/2016 Coal Hills BMX Association 15748 1,500.00 8/16/2016 Coast Environmental Ltd. 15749 107.07 8/16/2016 Corix Water Products Limited Partnership 15750 752.50 8/16/2016 Cumberland General Store 15751 321.62 8/16/2016 Cumberland Museum & Archives 15752 120.00 8/16/2016 Cumberland Sand & Gravel Ltd 15753 76.92 8/16/2016 Cumberland Lake Wilderness Society 15754 131.25 8/16/2016 Cupe Local 556 15755 815.33 8/16/2016 Diamond Municipal Solutions 15756 399.00 8/16/2016 Dixon, Dana 15757 342.38 8/16/2016 Tetra Tech EBA Inc 15758 3,069.18 8/16/2016 Fire Rescue Society, Cumberland 15759 600.00 8/16/2016 Footprints Security Patrol Inc. 15760 417.38 8/16/2016 Forin Laura 15761 603.99 8/16/2016 Gregg Distributors (B.C.) Ltd. 15762 60.32 8/16/2016 Guillevin International Co. 15763 384.19 8/16/2016 Hakai Energy Solutions Inc 15764 753.07 8/16/2016 Hartman Auto Supply 1996 Ltd. 15765 1,040.55 8/16/2016 Hyland Precast Inc. 15766 32.61 8/16/2016 Industrial Plastics & Paints 15767 167.86 8/16/2016 Iron Mountain 15768 140.70 8/16/2016 Island Office Equipment Ltd. 15769 65.99 8/16/2016 J.K. Industrial Machinery Rentals Ltd. 15770 1,040.13 8/16/2016 J.R. Edgett 15771 1,212.75 8/16/2016 Kal Tire 15772 20.16 8/16/2016 Kitto, Richard 15773 57.73 8/16/2016 Lanarc 2015 Consultants Ltd. 15774 14,052.31 8/16/2016 Matthews Store Fixtures & Shelving 15775 1,927.80 8/16/2016 Ministry of Environment 15776 578.23 8/16/2016 Monk Office 15777 1,263.53 8/16/2016 Maxxam Analytics 15779 134.40 8/16/2016 North Island Tractor Ltd. 15780 1,618.54 8/16/2016 Northern Ropes & Industrial Supply Ltd. 15781 44.63 8/16/2016 OnDeck Systems Inc. 15782 1,338.18 8/16/2016 Pilon Tool Rentals (1972) Ltd. 15784 75.08 8/16/2016 Price's Security Locksmiths 15785 45.00 8/16/2016 Purolator Courier Ltd. 15786 40.13 8/16/2016 Kathleen Radford 15787 682.57 8/16/2016 Receiver General/Installments 15788 2,500.00 8/16/2016 Regional District,Comox Valley 15789 408.50 8/16/2016 Russell Food Equipment Ltd. 15790 267.90 8/16/2016 Shaw Cablesystems G.P. 15791 209.23 8/16/2016 Slegg L.P. 15792 1,076.24
- 84 - 8/16/2016 SPCA, Comox Valley 15793 104.15 8/16/2016 Strathcon Industries 15794 15.29 8/16/2016 Straight Line Painting & Decorating 15795 7,026.60 8/16/2016 Tayco Paving Company 15796 1,085.55 8/16/2016 TERC Canada 15797 150.00 8/16/2016 Thrifty Foods 15798 71.11 8/16/2016 Update Company, The 15799 762.30 8/16/2016 Van Houtte Coffee Services 15800 99.88 8/16/2016 Walmart Stores Inc. 15801 18.76 8/16/2016 Young, Anderson Barristers & Solicitors 15802 1,376.15 8/16/2016 Zinc Public Relations 15803 6,323.63 8/16/2016 Allen, Jordon 15804 32.00 8/16/2016 Program refund Rec 15805 150.00 8/16/2016 Municipal Finance Authority 15806 107.74 8/16/2016 Mastercard, Credit Union 00000000000021201 5,373.32 8/18/2016 Corrigan Tia 15807 214.00 8/18/2016 Dixon, Dana 15808 157.51 8/18/2016 Keziah Magor 15809 21.25 8/18/2016 Purin, Paul 15810 150.00 8/18/2016 Riopelle Cathy 15811 150.00 8/18/2016 Willard-Stepan, Maya 15812 16.00 8/23/2016 Progressive Waste Solutions Canada Inc 15813 1,093.63 8/23/2016 Blake, Russell 15814 317.10 8/23/2016 Brenntag Canada Inc. 15815 1,628.26 8/23/2016 Property tax overpayment refund 15816 2,899.90 8/23/2016 CIBC Mortgages Inc. 15817 1,045.00 8/23/2016 Corix Water Products Limited Partnership 15818 998.37 8/23/2016 Cumberland Sand & Gravel Ltd 15819 740.27 8/23/2016 Cupe Local 556 15820 796.87 8/23/2016 Tetra Tech EBA Inc 15821 8,255.63 8/23/2016 Emcon Services Inc 15822 6,313.13 8/23/2016 Fisher's Regalia 15823 4.20 8/23/2016 Footprints Security Patrol Inc. 15824 217.22 8/23/2016 Greyhound Courier Express 15825 28.06 8/23/2016 Harmison Chris 15826 750.00 8/23/2016 Imperial Welding Ltd. 15827 45.97 8/23/2016 Industrial Plastics & Paints 15828 109.13 8/23/2016 Insurance Centres Inc., Vancouver Island 15829 1,029.00 8/23/2016 Jim & Don Investments Ltd. 15830 357.86 8/23/2016 J.R. Edgett 15831 472.50 8/23/2016 Koers & Associates Engineering Ltd. 15832 525.00 8/23/2016 Property tax overpayment refund 15833 1,363.02 8/23/2016 Richard MacDonald 15834 198.00 8/23/2016 McElhanney Consulting Services Ltd. 15835 93,531.90 8/23/2016 Monk Office 15836 1,506.58 8/23/2016 Stephen Morin 15837 99.99 8/23/2016 M. Thomson Consulting 15838 5,492.72
- 85 - 8/23/2016 Mumby's Tree Services Ltd. 15839 714.00 8/23/2016 Maxxam Analytics 15840 26.25 8/23/2016 North Island Custom Curbs 15841 2,619.75 8/23/2016 OnDeck Systems Inc. 15842 221.76 8/23/2016 Ono Trading Courtenay 15843 14.56 8/23/2016 Parker Marine Courtenay 15844 320.54 8/23/2016 Adriana Proton 15845 316.56 8/23/2016 Quinsam Radio Communications Ltd. 15846 316.69 8/23/2016 Regional Hospital Laundry Society, Cumberland 15847 59.85 8/23/2016 R-J Construction Ltd. 15848 1,500.00 8/23/2016 Scotia Bank 15849 275.00 8/23/2016 Sew What, I Sew 15850 1,568.00 8/23/2016 Shaw Cablesystems G.P. 15851 241.89 8/23/2016 Stantec Consulting Ltd. 15852 17,771.66 8/23/2016 Thermotec Mechanical Ltd. 15853 12,753.30 8/23/2016 Stericycle Communication Solutions 15854 304.07 8/23/2016 Walker, Judith 15855 31.50 8/23/2016 Wedler Engineering 15856 5,645.06 8/23/2016 WFR Wholesale Fire & Rescue Ltd. 15857 7,763.67 8/23/2016 Zaharko Land Surveying Inc. 15858 630.00 8/25/2016 Rogers Communications Inc. 00000000000021295 132.52 8/25/2016 FORTISBC-Natural Gas 00000000000021296 186.23 8/26/2016 Municipal Pension Plan 00000000000021292 10,900.28 8/26/2016 Receiver General For Canada 00000000000021360 19,100.06 8/26/2016 Municipal Finance Authority 00000000000021398 168,753.68 8/28/2016 Municipal Finance Authority 00000000000021362 2,119.50 8/30/2016 596396 BC Ltd. 15859 3,000.00 8/30/2016 ACE Courier Services 15860 14.07 8/30/2016 Blake, Russell 15861 280.35 8/30/2016 Canadian Tire #350 15863 33.58 8/30/2016 Currently Cumberland 15864 877.80 8/30/2016 Cintas 15865 186.27 8/30/2016 Property tax overpayment refund 15866 770.00 8/30/2016 Coastal Mountain Fuels 15867 1,302.23 8/30/2016 Coast Environmental Ltd. 15868 107.07 8/30/2016 Coastline Fabricators 15869 2,123.41 8/30/2016 Cumberland Village Works 15870 200.00 8/30/2016 Cupe Local 556 15871 817.52 8/30/2016 Diamond Municipal Solutions 15872 12,823.93 8/30/2016 Adam Dyck 15873 360.00 8/30/2016 Gregg Distributors (B.C.) Ltd. 15874 122.32 8/30/2016 Guillevin International Co. 15875 580.84 8/30/2016 Hach Sales & Service Canada LP 15876 327.04 8/30/2016 Property tax overpayment refund 15877 770.00 8/30/2016 Hoerburger Land Surveyors 15878 1,765.85 8/30/2016 Hydraulic & Industrial Supply Ltd, Comox Valley 15879 51.30 8/30/2016 Island Overhead Door (1979) Ltd 15880 241.92
- 86 - 8/30/2016 J.R. Edgett 15881 342,841.77 8/30/2016 Justice Institute of British Columbia 15882 356.80 8/30/2016 Kal Tire 15883 227.88 8/30/2016 Lordco Auto Parts 15884 2,336.33 8/30/2016 MAR'S RESTAURANT 15885 126.00 8/30/2016 Minister of Finance - WM 15886 1,429.69 8/30/2016 Monk Office 15887 1,433.40 8/30/2016 OnDeck Systems Inc. 15888 277.76 8/30/2016 Outlook Land Design Inc 15889 5,953.51 8/30/2016 Pacific Blue Cross 15890 10,357.23 8/30/2016 Planet Clean 15891 305.13 8/30/2016 R-J Construction Ltd. 15892 1,750.00 8/30/2016 Shaw Cablesystems G.P. 15893 26.83 8/30/2016 Strathcon Industries 15894 42.76 8/30/2016 Sunny Mountain Enterprises Inc. 15895 33.60 8/30/2016 ThyssenKrupp Elevator 15896 595.35 8/30/2016 Traffic Logix Corp 15897 73.50 8/30/2016 Update Company, The 15898 307.13 8/30/2016 Village Bakery, Cumberland 15899 6.40 8/30/2016 Wacor Holding Ltd. 15900 10,918.75 8/30/2016 WFR Wholesale Fire & Rescue Ltd. 15901 56.00 8/30/2016 Williamson, Michael 15902 103.16 8/30/2016 Colin Wilson 15903 525.00 8/31/2016 Charette Lily 15911 240.00 8/31/2016 Corrigan Tia 15912 844.00 8/31/2016 Dixon, Dana 15913 678.37 8/31/2016 Powsey, Clive 15914 52.50 8/31/2016 Purin, Paul 15915 200.00 8/31/2016 Riopelle Cathy 15916 150.00 8/31/2016 Ross Simon 15917 45.50 Total $ 1,151,464.31
- 87 - Council Motions - Outstanding Action Items September 14, 2016 Please note: In-camera action items are not included
# RESOLUTION STAFF STATUS April 10, 2012 12.281 THAT Council request staff to get more clarification regarding Coal Valley Estates’ Rob To be responsibility in regards to the runoff from their proposed development adjacent to Camp considered at Road in relation to the Official Community Plan section that states development needs to Subdivision keep 90 per cent of rain on their development properties. January 27, 2014 14-46 THAT Council refer the property agreements for Cumberland OAP and Coal Valley BMX back to Adriana In Process staff. January 26, 2015 15-36 THAT Council direct staff to seek an appraisal of the Saito House and determination of its Judy Fall 2016 current condition and report back to Council with a view to the option of purchasing. February 23, 2015 April 27, 2015 15-185 THAT Council delegate the responsibility to ensure that each individual lot in Phase 2 of the Joanne In Process Carlisle Lane development meets the requirements of the Development Permit (File 2015-02- DP) as granted by Council above, to the Planner or designate. May 11, 2015 15-217 THAT Council direct staff to provide a report on implication of a bylaw prohibiting smoking in Adriana In Process public places. 15-284 THAT Council approve the Cumberland Lake Park project of renovating the existing washroom Rob Winter 2016 and shower facilities building adjacent to the concession building, and constructing a new accessible washroom and shower building attached to the existing shower/concession building; and direct staff to bring forward an amendment to the 2015 Financial Plan Bylaw to include an Michelle Complete expenditure in 2015 of $55,000 from the 2014 annual surplus and $50,000 from the Host Community Funds. September 14, 2015 15-417 THAT Council direct staff to bring forward a purchasing policy with staff recommended changes Michelle In Process as outlined in this report and establishing updated authorization limits October 13, 2015
- 88 - 15-469 THAT Council direct staff to bring forward an amendment to the 2015 budget for up to $1800 Rob In Process from 2014 surplus for equipment and additional public works labour for the Wetlands Water Gauge Project. 15-484 THAT Council approve the expenditure of $150,000 for the upgrade of specific sections of old Rob In Process sidewalk and sidewalk letdowns as additional scope of work to the Dunsmuir Area I&I Reduction Project, to be funded from the Developer Amenity Funds. 15-509 THAT Council direct staff to review maximum boat size and regulations on the flushing out of Kevin M In Process boats for the Comox Lake Park boat launch. January 25, 2016 16-31 THAT Council endorse the Rotary Club of Cumberland Centennial “Path to Recreation” trail Kevin M In Process proposal to partner to develop a trail from the Village core to Comox Lake in principle, direct staff to proceed with further investigations into the feasibility of the project, and report back to Council; and THAT Council direct staff to draft a Partnership Agreement with the Rotary Club of Cumberland Centennial to clarify the roles of each organization in the project, and to report back to Council. February 9, 2016 16-50 THAT Council postpone consideration of temporary street closure/use requests for 2016 Adriana Complete special events until construction project schedules and details are finalized. April 11, 2016 16-152 THAT Council direct staff to proceed with site design and planning for an integrated Skatepark Kevin M In Process and Jump Park project at the Sixth Street Site. 16-195 THAT Council direct staff to bring forward a logo use policy for Council’s consideration. Adriana In Process
April 25, 2016 16-210 THAT Council grant the Development Permit (File 2016-01-DP) for property legally described Joanne In Process as Lot 4, Section 25, Township 10, Comox District, Plan 35738, Except Part in Plan 50023 (4616 Cumberland Road) for the purposes of the construction of a replacement mechanical shop building. The development will be substantially in the form of the attached draft Development Permit. 16-216 THAT Council approve the additional expenditure of up to $13,000 from the Community Works Judy Complete Fund for the change to the scope of work for the Zoning Bylaw update; and THAT Council direct staff to bring forward an amendment to the 2016-2020 Financial Plan Bylaw for this Michelle In Process expenditure.
Village of Cumberland Council Meeting Action Items September 14, 2016 - 89 - Page 2 16-228 THAT Council direct staff to develop an urban tree management plan for trees in public realm. Judy In Process 16-229 THAT Council direct staff to develop a bicycle parking plan. Rob In Process May 9, 2016 16-249 That Council authorize the application to the Federation of Canadian Municipality’s Green Sundance Complete Municipal Fund for funding the Feasibility Study of the Village of Cumberland Liquid Waste Management Plan Stages 1 and 2, for the amount of $175,000. June 13, 2016 16-281 THAT Council write to the federal and provincial governments requesting mandatory labelling Rachel Complete of genetically modified (GMO) products. 16-282 THAT Council including a statement in its procurement policy that the Village does not support Michelle In Process the purchase of genetically modified (GMO) apples and salmon as well as indicate a preference for non-GMO products. 16-283 THAT Council direct staff to bring forward a report to Council on the implications of the Michelle Complete inclusion of a genetically engineered free purchasing clause in the purchasing policy and a review of the impact to Village suppliers. 16-287 THAT Council direct staff to begin the planning and design of the upgrades to the water Rob In Process treatment, storage, and distribution infrastructure for the existing Village surface and well water supply system required in the immediate future; including financing options for these works. June 27, 2016 16-323 THAT Council grant the Heritage Alteration Permit (2016-02-HAP) for properties legally Joanne In Process described as Lot 1, Block 10, District Lot 21, Nelson District, Plan 522A and Lot 2, Block 10, District Lot 21, Nelson District, Plan 522C, Except the Easterly 36 Feet (Riders Pizza, 2738 Dunsmuir Avenue) 16-327 THAT Council exclude edibles for sale at medical marihuana dispensaries from the terms and Judy In Process conditions for considering medical marihuana dispensaries. 16-328 THAT Council establish its preference for applications for medical marijuana dispensaries Judy In Process through an application for a temporary use permit in the proposed VCMU-1 zone. 16-333 THAT council direct staff to request meetings with the cabinet ministers at the 2016 Union of Rachel Complete British Columbia Municipalities (UBCM) conference in the following priority: Minister of Social Development and Social Innovation: Social Procurement Minister of Community, Sport and Cultural Development: Community Recreation
Village of Cumberland Council Meeting Action Items September 14, 2016 - 90 - Page 3 Minister of Forests, Lands and Natural Resources: Acquisition of Maple Lake Minister of Education: Community Education July 11, 2016 16-353 THAT Council approve an application to the Canada Enabling Accessibility Fund: Community Kevin Complete Accessibility Stream for the Village Park Accessibility Improvement project; McPhedran THAT Council approve that the $10,000 allocated to Accessibility Plan Implementation in 2017 in the Five Year Financial Plan be used for this project; 16-353 THAT Council approve a second application to the Canada Enabling Accessibility Fund: Rob Complete Workplace Accessibility Stream in the amount of $5,570 with a Village contribution of $3,000 already identified in the 2016 budget for a total project cost of $8,570. July 25, 2016 16-366 THAT Council consent to the Village of Cumberland being a signatory to the Community Justice Adriana In Process Centre’s Renewal of the Comox Valley Critical Incident Response Protocol. 16-368 THAT Council refer the correspondence from Lynne Scvarda, Cumberland Resident, regarding Rachel Complete an Amendment to Animal Control Bylaw for Exotic Animals to staff to come back with a report on possible changes to the Cumberland animal control bylaw. 16-370 THAT Council host the Obon delegation for lunch on August 20, 2016 and that Village advertise Rachel Complete the event at cumberland.ca and through a press release. 16-372 THAT the Council grant the Heritage Alteration Permit for property legally described as Lot 1, Joanne In Process District Lot 21, Nelson District, Plan EPP56803 (2706 Dunsmuir Avenue) substantially in compliance with the attached application; and that the Permit shall not be issued until the consolidation of the two lots and lot line change has been registered at the Land Title Office. 16-374 THAT Council accept the cash-in-lieu of parkland proposal for the Penrith Avenue subdivision Joanne Complete (2015-06-SV, 2639 Penrith Avenue) of $11,500 which represents 5% of the value of land as appraised by Chris Kutyn, AACI dated January 4, 2016. 16-376 THAT Council direct staff to proceed with the removal of three trees as recommended in the Judy In Process Village of Cumberland Tree Report: Dunsmuir Road, Cumberland, BC, July 6, 2016 and determine possible sites for new street trees to be located on the south side of Dunsmuir, Rob In Process between Fourth and Fifth Street. 16-378 THAT Council approve the temporary street closure of Sixth Street between Dunsmuir Avenue Rachel Complete and Keswick Avenue from August 18, 2016 at 5 p.m. until August 22, 2016 at noon for the Atmosphere Gathering.
Village of Cumberland Council Meeting Action Items September 14, 2016 - 91 - Page 4 16-381 THAT Council approve the implementation projects and planning timelines for the upgrades to Rob In Process the Village’s water treatment, storage and distribution infrastructure, outlined as follows: Undertake bathymetric survey – 2016 Begin construction of twinning of the supply line – June 2017 Secure land for locating new UV water treatment plant and storage reservoir – September 2017 Begin construction of new UV water treatment plant and storage reservoir – September 2018 Complete construction and commissioning of water treatment plant and storage reservoir July 2019. 16-382 THAT Council write to the Comox Valley Regional District Water Committee to inform of the Rachel Complete Cumberland water system capital project implementation timelines. 16-384 THAT Council direct staff to bring forward an amendment to the adopted 2016 – 2020 Michelle In Process Financial Plan Bylaw to allocate $60,000 in LWMP community works funding from the 2017 calendar year to the 2016 calendar year. 16-389 THAT Council provide liability insurance for contract building inspector services through the Rob Complete Municipal Insurance Association associate members program; authorize the Manager of Operations to enter into service provider agreements with contract building inspectors for the provision of liability insurance and designate Dan Reynolds as building inspector for the Village of Cumberland. 16-390 THAT Council revisit the Cumberland Enhancement Study to bring it up to date in terms of Judy In Process rainwater management. August 8, 2016 16-398 THAT Council support the Cumberland Lake Park Watefront Area Upgrade Design, Layout Plan, Kevin In process dated August 3, 2016. 16-395 THAT Council express support for the BC Elders Communication Centre Society/BC Elders Rachel Complete Council’s invitation to the Prime Minister and the Justice Minister and Attorney General of Canada to attend the 41st Annual BC Elders Gathering in Campbell River in July 2017. 16-401 THAT Council direct staff to proceed with the development of a medical marijuana dispensary Judy In Process policy and business license bylaw amendment. 16-402 THAT Council confirm the previous policy direction for medical marijuana dispensaries in terms Judy In Process of only accepting applications through a temporary use permit and prohibiting the sale of edibles; and direct staff to come back with policy that includes limiting the number of
Village of Cumberland Council Meeting Action Items September 14, 2016 - 92 - Page 5 dispensaries permitted in the VCMU-1 zone to two. 16-404 THAT Council direct staff to nominate the Japanese No. 1 Town Site in Coal Creek Historic Park Judy Complete and the Japanese Cemetery as a Japanese Canadian Historic Place under the Heritage BC Japanese-Canadian Historic Places Recognition Project. 16-406 THAT Council approve the additional expenditure for the Cumberland and Bevan Project of up Michelle In Process to $280,180 to be funded from the following sources: a. $50,000 to be borrowed from accumulated surplus in 2016 and paid back in 2018 using Community Works Funds, in order to fully cover the estimated project costs b. $80,460 from the Roads Development Cost Charges fund c. $149,720 from the Water Development Cost Charges fund, with $93,000 from the Water Development Cost Charges fund and $56,720 to be borrowed from and then repaid to the Roads Development Cost Charges fund as new Water DCCs are collected AND FURTHER THAT Council direct staff to bring forward an amendment to the adopted 2016 – 2020 Financial Plan Bylaw to reflect this expenditure. 16-408 THAT Council approve an exemption to Noise Control Bylaw No. 950, 2012 to WACOR Holding Rachel Complete Ltd. for equipment operation at the Comox Valley Waste Management Centre from August 9 to September 20, 2016, except from 5 pm to 11:59 pm on Sundays and holidays, and from 12:01 am to 8 am on Mondays and on September 6, 2016. 16-410 THAT Council direct staff to update the Animal Control Bylaw as follows: Adriana In Process Prohibit feeding wildlife - feeding wildlife attracts prey animals into urban areas, which are food source for cougars and other predators Change the definition of rabbits to include hares Include seizure and impoundment fee for all animals, not only dogs Update definitions and regulation for aggressive dog and dangerous dog, to include aggression towards other animals, and to be consistent with the definition under the Community Charter Update regulation for control of aggressive dogs on private and public property Prohibit aggressive dogs in the Village of Cumberland that have had three altercations Include regulation of the tethering of dogs 16-412 THAT Council approve the LWMP Goals and Evaluation System based on the categories of Paul Complete affordability (40%), economic benefits (20%), environmental benefits (20%) and social benefits (20%) as presented in the August 3, 2016 LWMP Goals and Evaluation System report.
Village of Cumberland Council Meeting Action Items September 14, 2016 - 93 - Page 6 16-415 THAT Council recognize the work of the WildsafeBC Ambassador through letter or certificate. Rachel Complete September 6, 2016 16-427 THAT Council write a letter in support of the Vancouver Island North Film Commission’s Adriana In Process Island Coastal Economic Trust grant application. 16-430 THAT Council approve the closure of First Street between Dunsmuir Avenue and Penrith Adriana In Process Avenue on October 1, 2016 from 7 am to 9 pm for the Foggy Mountain Fall Fair. 16-432 THAT Council approve the street closure of Second Street from Dunsmuir Avenue to the Adriana In Process alley south of Dunsmuir on September 23, 2016 from 1 pm to 10:30 pm, provided that the intersection of Dunsmuir and Third Street is open to traffic; AND FURTHER THAT Council approve an exemption to the Noise Control Bylaw to allow for the outdoor commercial MOMAR registration event on September 23, 2016 from 5:30 pm to 10:00 pm. 16-434 THAT Council direct staff to include a preference for non-genetically modified products Michelle In Process “where reasonable” in its procurement policy. 16-436 THAT Council approve the additional expenditure of up to $50,000 to be funded through Rob In Process the infrastructure asset renewal reserve for additional costs for the Egremont Road infrastructure renewal project; AND THAT Council direct staff to bring forward an amendment to the adopted 2016- Michelle In Process 2020 Financial Plan Bylaw to reflect this expenditure. 16-438 THAT Council direct staff to begin a proactive campaign to legalize non-conforming Judy In Process suites and Accessory Dwelling Units within the Village of Cumberland; AND THAT these dwellings be required to meet Equivalent Life Safety Standards as outlined in this report; AND THAT Council waive building permit fees and plumbing permit fees for the Equivalent Life Safety Standards applicable transitions for the period of October 1, 2016 to March 31, 2017. 16-448 THAT Council give first reading to the “Permissive Tax Exemption 2017 Bylaw No. 1039, Michelle In Process 2016”. AND THAT Council direct staff to give notice of the proposed bylaw as required by section 227 of the Community Charter.
Village of Cumberland Council Meeting Action Items September 14, 2016 - 94 - Page 7
THE CORPORATION OF THE VILLAGE OF CUMBERLAND
BYLAW NO. 1038
A bylaw to establish a parking space reserve fund.
The Council of the Corporation of the Village of Cumberland in open meeting assembled enacts as follows:
1. This Bylaw may be cited as the “Municipal Cash-in-lieu Parking Space Reserve Fund Establishment Bylaw No. 1038, 2016.”
2. A “Municipal Cash-in-lieu Parking Space Reserve Fund” is established for the purpose of providing
(a) off-street parking spaces, or
(b) transportation infrastructure that supports walking, bicycling, public transit or other alternative forms of transportation.
3. Money received by the Village of Cumberland as an alternative to complying with a requirement to provide off-street parking spaces must be placed to the credit of the Municipal Cash-in-lieu Parking Space Reserve Fund.
READ A FIRST TIME THIS 6TH DAY OF SEPTEMBER 2016.
READ A SECOND TIME THIS 6TH DAY OF SEPTEMBER 2016.
READ A THIRD TIME THIS 6TH DAY OF SEPTEMBER 2016.
ADOPTED THIS DAY OF 2016.
______Mayor Corporate Officer
- 95 - Wei Wai Kum Nation
Standing Together - Tribal Journeys 2017 Cape Mudge. Campbell River
Drums pounded and more than eight thousand spectators lined the shores of the Port of Olympia to welcome 102 Tribal Journey canoes to the territory of the Nisqually Peoples. Among the spectators, were Standing Together – Tribal Journeys 2017 – Director Jodi Simkin and Hospitality Coordinator and We Wai Kai Band member Jonathan Chickite. The pair were there to witness the occasion and look for pointers as plans for next year’s event are made.
In the late spring, leadership from the We Wai Kai Nation and Wei Wai Kum Nation made an official welcome for all canoe families, their friends and relatives to join them on August 5th in Cape Mudge and August 7th in Campbell River. Public feasts will be held on both days and everyone is welcome to join in celebration. “This is a fantastic opportunity for our communities to welcome the Tribal Journey pullers and to share this traditional experience with the public” said We Wai Kai Chief Brian Assu. “We are excited and honoured to welcome the canoe families to our territories and look forward to working collaboratively with the City, Regional District and private sector, in making this event the best possible” Chief Robert Pollard of the Wei Wai Kum Nation added.
The events, which are free to attend, expect to attract thousands of visitors to the region. “Mark you calendars for next August” commented Mayor Andrew Adams of Campbell River who has pledged support from the City adding that,“Tribal Journeys 2017 and the community celebrations will be tremendous experiences”. The Strathcona Regional District shares the City’s enthusiasm, offering their assistance towards ensuring a safe and successful event.
In the closing ceremony, the Nisqually Committee presented the official Tribal Journeys Talking Stick to the 2017 two host nations. This magnificent piece will spend the next 12 months visiting the Wei Wai Kum Nation, the Wei Wai Kai Nation, Campbell River City Hall, the Strathcona Regional District Office and Nuyumbalees Cultural Centre who are coordinating the event.
More than 500 volunteers will be needed to help bring plans to fruition. Reservations for food and artisan market concessions are now open – space is limited. Those looking for more information should contact Nuyumbalees Cultural Centre at 250-285-3733 or by email at [email protected].
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As the first facility of its kind in Canada, designed specifically to house the Sacred Potlatch Collection, Nuyumablees Cultural Centre has been instrumental in building collaborative, engaging, interactive, intercultural and cross-cultural relationships for more than 35 years. We are pleased on behalf of the Wei Wai Kai Nation and Wei Wai Kum Nation to be the coordinating agency for Tribal Journeys 2017.
For more information please contact: Jodi Simkin, Director – Standing Together – Tribal Journeys 2017 E: [email protected] W: tribaljourneys2017.com (active Sept 15, 2016) T: 250-285-3733
Standing Together – Tribal Journeys 2017 Nuyumbalees Cultural Centre – Village of Cape Mudge E: [email protected] 96 - com T: 250-285-3733