Guidelines and Protocols

CAMPUS RE-ENTRY GUIDELINES AND PROTOCOLS

Version 2 | January 12, 2021 LAND ACKNOWLEDGEMENT Centennial College is proud to be a part of a rich history of education in this province and in this city. We acknowledge that we are on the treaty lands and territory of the Mississaugas of the Credit First Nation and pay tribute to their legacy and the legacy of all First Peoples of Canada, as we strengthen ties with the communities we serve and build the future through learning and through our graduates.

Today, the traditional meeting place of Toronto is still home to many Indigenous People from across Turtle Island and we are grateful to have the opportunity to work in the communities that have grown in the treaty lands of the Mississaugas. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

B LETTER FROM THE PRESIDENT TO THE CENTENNIAL COMMUNITY

Dear Colleagues,

Thanks to the collaborative efforts of a wide range of academic and service areas at Centennial, we took our first, brave steps towards reopening our campuses last summer – primarily to facilitate lab work and assignments that are so integral to experiential learning. While the numbers continue to be small in comparison to our pre-COVID-19 activity, I look forward to seeing students and faculty engaged on campus again with rigorous safety protocols firmly in place.

To assist in this regard, Centennial is making this toolkit available to all. This comprehensive resource provides critical information on how you will return to campus safely and in alignment with the requirements provided by the Ministry of Colleges and Universities and Toronto Public Health.

Throughout this toolkit, you will find links to required training on protocols designed to protect your health and safety. All students and staff who intend to come on campus this winter will have to complete the online training module at home first. The training takes about 25 minutes to do, and you will receive an acknowledgement that you completed the training successfully. This is required as a condition of coming on campus for the first time, so please take the time to complete this important step.

With invaluable support from the Ministry and Toronto Public Health, we are proceeding with the utmost caution, care and vigilance. Our strict adherence to health and safety principles for staff and students, and our commitment to academic continuance, academic integrity and the long-term sustainability of the College have served us well to date. We will continue to follow our North Star, financial stability, along with the essential 3Es (Enrolment, Employment and Empowerment) that guide our actions as we navigate the uncharted waters of the present pandemic.

As of July 2, our two Child Care Centres at Progress Campus and the East York Civic Centre have reopened. This allows working families to take advantage of professional care for their children now as we proceed through the provincial government’s plan to reopen the economy. Our Child Care Centre teams worked tirelessly to prepare for their return by studying the new COVID-19 regulations and adopting the sector’s best practices. Both centres have already received the necessary pre-opening approvals for meeting Ministry of Education requirements.

As we have all come to expect from a quality learning organization like Centennial, we will be closely monitoring and evaluating our new safety procedures and will modify them as needed. Consequently, these requirements may be subject to change and will be updated prior to future phases of re-entry. For the latest information and updates, please visit our designated re-opening webpages.

I want to thank you for your patience and understanding as we continue rolling out our phased COVID-19 plans, and for your anticipated assistance in playing your role in adhering to the requirements and keeping our College community safe and healthy.

With gratitude and warmest best wishes for a productive and safe semester!

Dr. Craig Stephenson President and CEO

C MANDATORY GUIDELINES FOR STUDENTS AND EMPLOYEES Following Ontario’s Ministry of Colleges and Universities’ plan, Centennial College is proceeding with its gradual, phased approach to re-opening. To fulfill program requirements for the winter 2021 semester, students, and the faculty and staff essential to teach and facilitate these labs, will enter the College.

The Centennial College Campus Re-Entry Guidelines and Protocols as set forth in this document contain and detail our re-entry plan, including our response to COVID-19, and best practices for ensuring the health, welfare and safety of the College community. These Guidelines and Protocols are in compliance with current and available legislative Acts and Regulations, and public health directives, advice, and recommendations. Centennial College will, on an ongoing basis, strive to ensure that the said Guidelines and Protocols continue to reflect the most current and relevant information. The reader is advised however, to refer to and monitor any and all public health guidelines and directives as may be issued from time to time by Toronto Public Health, Public Health Ontario and/or any other governmental agencies.

Thank you for your continued cooperation and patience as we roll out our COVID-19 plans.

D TABLE OF CONTENTS

PREPARING TO RE-ENTER THE COLLEGE ...... 2

BEFORE RETURNING TO CAMPUS ...... 4

GETTING TO CAMPUS...... 6

ARRIVING ON CAMPUS ...... 7

HEALTH AND SAFETY WHILE ON CAMPUS...... 9

ENVIRONMENTS AND CAMPUS SPACES...... 12

SERVICES ON CAMPUS ...... 13

ROLES AND RESPONSIBILITIES...... 15

YOUR PSYCHOLOGICAL HEALTH AND WELLBEING...... 16

APPENDICES ...... 19

1 PREPARING TO RE-ENTER THE COLLEGE A Phased Approach In March, Centennial College transitioned to online and hybrid program delivery to help reduce the spread of COVID-19. All but essential employees continue to work remotely, with limited faculty and staff on site to deliver lab and studio work under stringent health and safety measures. We remain vigilant and agile, offering increased hands-on learning when viable while preparing to revisit phases per direction from public health and elected officials.

Our phased plan for re-entry (see below) is consistent with federal, provincial and local public health guidelines and recommendations, with each phase defining a set of work criteria, and rules and regulations. Students and employees will return to campus in a coordinated process aligned to the phases, ensuring appropriate physical distancing and the sufficient availability of personal protective equipment, among other factors. Any changes in the prevailing phase will be announced by Centennial leadership in a timely manner.

The College will continue to monitor and control the number of people on campus for some time to meet public health guidelines, which includes physical distancing. Centennial leadership will closely assess the potential spread of the virus as on-site operations expand through the phases, and the College will engage the appropriate policies and procedures to mitigate any identified risks. This may include implementing firmer restrictions that reduce on-site staffing and learning.

Centennial has developed its COVID-19 Phases Chart, which is a high-level overview of the various service levels provided during each phase of the College’s re-opening during the pandemic. The Phases Chart provides both guidance and regulatory controls on moving backward and forward through all the phases, aiding departments in planning for future stages of re-opening. You can view the detailed Phases Chart on our website here, or the simplified colour-coded version here.

Please see below for a brief overview of the College’s Phases of Re-Opening.

PHASE 00 Complete shutdown of all on-campus activities.

PHASE 01 Essential lab recovery activities only.

PHASE Increased lab activities with additional on-campus services where the 2A service risk level is low and the demand for the service is high.

Full online and in-person lab delivery with increased on-campus volumes. PHASE Additional on-campus services where the service risk level is moderate 2B and the demand for the service is medium to high.

PHASE Full online and in-person lab delivery with increased on-campus volumes. 2C Additional on-campus services where the service risk level is moderate and the demand for the service is medium to high.

PHASE Transition to in-class instruction with some non- 03 essential staff returning to campus.

PHASE Full return to on-campus operations with some 04 operational improvements.

2 Heat maps Heat maps have been developed for each of our campuses to illustrate lab scheduling, student facing service points, ancillary spaces and campus entry check-in points. The plans are colour-coded to indicate type of area, along with scheduled usage period and any access restrictions in accordance with Centennial’s phased re-entry plans. These documents will be consistently updated and can be accessed at the following link Heat Maps. Example of Heat Map for Morningside Campus below:

3 BEFORE RETURNING TO CAMPUS Your health and safety is our top priority. Centennial College’s policies, protocols and guidelines are outlined in the Centennial College Campus Re-Entry Guidelines and Protocols. Please ensure to also be mindful of any specialized guidance from your particular department, area or school, as well as with all measures initiated by the City of Toronto and Ontario government.

Prior to returning to campus for the first time, you must:

Read and acknowledge the Centennial College Campus Re-Entry Guidelines and Protocols.

Complete the web-based Centennial College Campus Re-Entry Guidelines and Protocols Training Course (i.e., COVID-19 basic safety and awareness training).

◆ The first time your return to campus, you are required to provide proof of completion of the Centennial College Campus Re-Entry Guidelines and Protocols Training Course by printing or saving a digital version of the Proof of Completion Certificate. You will be required to show this certificate to gain access to any Centennial College property.

Complete the Centennial College COVID-19 Pre-Screening Assessment to confirm you are free of symptoms of COVID-19 and can safely return to campus.

◆ The Pre-Screening Assessment must be completed prior to EVERY VISIT.

Web-Based Training The objectives of the Centennial College Campus Re-Entry Guidelines and Protocols training course are to:

z Support the College’s Occupational Health and Safety Policy. It is part of the College’s duty to take every precaution reasonable under the current COVID-19 circumstances, to protect the health and safety of all members of the College community while on College property. z Ensure that everyone who returns to a Centennial College campus is aware and in compliance with the expectations for returning to campus and the accompanying health and safety requirements. All employees and students must complete the applicable mandatory training course and confirm that they have read and understand all of the changes implemented on campus:

EMPLOYEES: STUDENTS: Centennial College Campus Centennial College Campus Re-Entry Guidelines and Re-Entry Guidelines and Protocols Training Course Protocols Training Course

These courses will be updated as we learn more.

4 Pre-screening Assessment for COVID-19 Before you can enter the campus, you must show Security you have passed a new pre-screening assessment each day showing you are free of COVID-19 symptoms. Pre-screening can be completed through the Campus Safety Watch App or in person. It is highly recommended that you complete the pre-screening assessment prior to your arrival on campus as you may be sent home if you do not pass the pre-screening.

Centennial community members will have the ability to conduct a pre-screen assessment in two ways:

Campus Safety Watch App: Select the Pre-Screening Tab under the COVID-19 Information button on the app’s main page. You will be prompted to provide consent before beginning the pre-screening assessment. Complete the required fields of information before proceeding. Answer each pre-screening question with YES or NO. Submit your answers. You will receive a green or red QR code and further information for your arrival to campus.

On-site Pre-Screening: Access to all Centennial campuses will be restricted and controlled. Students and employees can only enter the campus through select checkpoints. A pre-screening booth at a designated entrance, provide the required information and answer the pre-screening questions. Please see the pre-screening assessment form in Appendix A.

Note: The data collected during pre-screening assessments will be stored on site with Life Safety and Security, and will only be shared with Toronto Public Health for contact tracing purposes were someone to test positive for COVID-19 and pose a risk to the College community. Please review our FAQs in Appendix B.

For any questions related to these mandatory requirements, please contact: [email protected]. Get the COVID Alert App! COVID Alert is Canada’s free exposure notification app that alerts your smartphone if you have been in the vicinity (within 2 meters for at least 15 minutes) of someone who has reported a positive diagnosis of COVID-19. The app does not use GPS or track your location. The app works by using Bluetooth to exchange random codes with nearby phones each day. Users voluntarily notify the app if they’ve tested positive for COVID-19. If you’ve been near one of those codes and may have been exposed, you’ll get a notification. This free app is a useful tool to help you stay healthy and safe. Think You Might Have COVID-19? We have undertaken measures to ensure all students and employees are free of COVID-19 symptoms before re-entry to campus. If you are concerned about your health or have symptoms that may potentially be related to COVID-19, do not return to campus. Self-isolate immediately and contact:

z Telehealth at 1-866-797-0000, z Toronto Public Health at 416-338-7600, or z Your health care provider (by phone). Click here for Toronto Public Health’s most up-to-date symptom list.

Please note that it is our collective responsibility to protect the College community to the best of our ability. Therefore, any failure to report COVID-19 symptoms or possible exposure will result in immediate removal of access to campus. Further sanctions may be applied under College policy and collective agreements governing work.

The College follows the guidance of national and local health officials in responding to a positive diagnosis on campus. If we receive confirmation that you have tested positive for COVID-19, we will promptly take vital measures including quarantine or isolation, contact tracing, communication and facility disinfection. If a College community member self- reports to you that they are symptomatic or have tested positive for COVID-19, please email [email protected].

5 GETTING TO CAMPUS We rely on a variety of modes of transportation to commute to our campuses. Whether you take public transit or drive, always wear your mask on campus. When you arrive on campus, wash your hands or use hand sanitizer.

Please note: Only those students who are invited to the campus to fulfill the lab requirements for their program, and the faculty and staff essential to teach and facilitate these labs, will be permitted on campus. Public Transportation If you take public transit, we strongly recommend you familiarize yourself with TTC and GO Transit COVID-19 protocols introduced to keep you safe on buses and trains (e.g., masks are now mandatory for all riders). These resources are available here: TTC and GO Transit. Parking We have made parking free for all College community members during the Winter 2021 semester at all campuses. No payment or parking hang tags are required during this time. On-campus staff and students are required to park in a designated parking spot as follows: FREE PARKING LOCATIONS Campus Location(S) Pay-and-Display Lot Ashtonbee Campus Lot 2 75 Ashtonbee Rd Lot 3 Downsview Campus No change 65 Carl Hall Rd Morningside Campus Lot 1 755 Morningside Ave Lot 1 Lot 2 (South) Progress Campus Lot 3 (South) 941 Progress Ave Lot 5 Lot 6 Lot 7 Story Arts Centre Pay-and-Display Lot 951 Carlaw Avenue Lot 1

When parking on campuses, be aware of those around you.

Maintain at least 6 feet of distance from others when leaving or returning to your car.

Always wear a mask when on campus. Avoid touching your face.

Wash your hands or sanitize them as soon as you get to your destination.

6 ARRIVING ON CAMPUS To limit the number of people on-campus and reduce the chances of incidental contact and the spread of COVID-19, Security is posted at designated entry / exit doors at each campus. You are required to enter and exit all campuses using these designated doors. The only exception to using designated doorways to exit the building is in an emergency, in which case you will use the closest, safe exit. College community members should re-familiarize themselves with Centennial’s Emergency Response Procedures.

Campus Entry Doors

Ashtonbee Campus z B-Block main entrance * 75 Ashtonbee Rd

z Main entrance on the north side of the building, Downsview Campus located on the sidewalk east of the main entrance 65 Carl Hall Rd stairs. *

z 200 Level entrance (off Morningside Avenue by Morningside Campus parking lot, located on the sidewalk just outside the 755 Morningside Ave entry doors) *

Progress Campus z Library (L-Block main entrance) * 941 Progress Ave

z Main entrance on the west side of the campus – Story Arts Centre located on the brick paver sidewalk just north of the 951 Carlaw Avenue main entrance doors. *

*myCard Pick-Up Entrance

myCard Mascot ISSUED 2020-09-01 When you arrive at the designated entrance, you must tap your my 000000000 myCard on the reader at the security desk to be allowed in, so Student of remember to pack your College identification for every visit. If you caCentennial Collrege d have lost or need a new myCard, please secure one as soon as possible. Be prepared to show official photo identification until you secure a replacement card.

To get a new myCard, promptly contact [email protected]. Before submitting your request, upload a recent photo of yourself onto the MyPhoto website. myCard replacements will be printed on Tuesdays and Thursdays, and made available for pick up the following day at the security desk at your campus’ designated entrance. Please do not makeC a special trip to campus to get your card, but rather pick it up on your next authorized visit.

7 Campus Ambassadors Ambassadors will be at each campus designated entrance to welcome students and employees re-entering the College. Ambassadors will confirm the successful completion of the mandatory Campus Re-Entry Guidelines and Protocols training course and will then provide a sticker to be placed on your myCard. Before proceeding through the campus entrance, ensure that you have applied the sticker to your myCard as this sticker indicates that you are allowed on campus. Accommodation and Accessibility For the purpose of campus re-entry, the College will observe all AODA (Accessibility for Ontarians with Disabilities Act, 2005) practices.

EMPLOYEES: STUDENTS: If you have any questions or concerns, If you have any questions or concerns, please contact the Centennial College please contact the Centre for Accessible COVID-19 HR Hotline at 416-289-5226, Learning and Counselling Services or email [email protected]. (CALCS) at 416-289-5000, ext. 3850, or email [email protected].

Please contact our Campus Security team at [email protected] for special circumstances where campus access is required.

8 HEALTH AND SAFETY WHILE ON CAMPUS

Physical Distancing Face Masks and Coverings Keeping 6 feet (2 metres) of space between yourself All students and employees returning to campus and others is one of the best strategies for avoiding will receive two cloth masks upon their first re-entry. exposure to COVID-19 and slowing its spread. We Wearing a mask or face covering is now mandatory strongly recommend you follow this practice whenever at all times until directed otherwise by College you are on campus, including in labs, hallways, administrators. It is important to use and clean your lobbies, office areas and parking lots. Remember: mask properly. Cloth masks must be cleaned in soapy people can spread the virus even before they show hot water after each use. Wearing a mask incorrectly symptoms. can accidentally spread infection to the wearer and others. See Toronto Public Health guidelines for the use of cloth face coverings.

Students or employees who misplace or forget their masks will be provided with a one-use disposable mask. Additional cloth masks will be available for online purchase through the Bookstore.

z Ashtonbee Face Shields z Morningside Faculty and select front-facing staff members z Progress will receive a face shield. The College will not be providing face shields to all members of our z Story Arts Centre community as part of its COVID‐19 response. Face You are also welcome to bring and wear your own shields are not meant to be worn as substitutes for personal face mask. face masks/face coverings. Note: We are all responsible for our own safety on campus. While we should always support one another, we do not want you to be in harm’s way. If you happen to see someone who is intentionally not following our guidelines and protocols (e.g., not wearing a face mask when on campus), please do not confront them directly. Instead, call the Campus Security General Information line 416-289-5240 > option 2, or email [email protected] Coughing/Sneezing Hygiene and let them address it. When you are not wearing a face covering, always cover your mouth and nose with a tissue when you cough or sneeze – or use the inside of your elbow if no tissues are available. Throw tissues in the trash and immediately wash your hands with soap and water for at least 20 seconds, or clean your hands with a hand sanitizer.

9 Gloves Cleaning and Sanitation Gloves are not a substitute for proper hand hygiene. As members of the College community, we all have a Wearing gloves can make one feel more protected shared responsibility to maintain a clean environment from the virus than they really are. For example, they where everyone feels safe. The College takes the can increase the risk of transmission if the wearer cleaning and sanitation of all our campuses very touches other things before touching their face. seriously. Our provider is certified by the Global Gloves must also be changed regularly and proper Biorisk Advisory Council (GBAC) for COVID-19 donning/doffing procedures must be followed. Gloves prevention and control. They only use chemicals are necessary in certain medical and laboratory and equipment approved by Health Canada and the workspaces, and will continue to be provided for Centre for Disease Control. persons in these settings. The College will only provide gloves to those working in these situations. The College has implemented enhanced cleaning protocols and increased the frequency of cleaning at all campuses. Frequently touched surfaces are cleaned three times per day throughout all areas of the College, including sign-in desks at designated campus entry points, entrance doors, door handles, push bars, elevators, handrails, light switches, phones and water filling stations. Please see Appendix C for more information about our cleaning frequencies and schedules. Proper Hand Hygiene Centennial’s cleaning and sanitation measures align with the best practices and approaches of other Hands are a conduit for germs. Touching your eyes postsecondary institutions across the GTA. Our or face before cleaning your hands, or sneezing or cleaning frequency will also be monitored by Facilities coughing into your hands, and you’ve given germs the and Services and will be adjusted as needed to opportunity to enter your body. Good hand hygiene accommodate the level of activity at our campuses. is one of your best defenses against getting and spreading viruses. Wash hands with soap for 20 If you have any questions about our cleaning and seconds and rinse well using water, especially after sanitation protocols, please email you use the restroom, have been in a public place, [email protected]. or use a tissue to blow your nose, cough or sneeze. That’s why the College closely monitors all campus washrooms to ensure there is an ample supply of soap at all times.

We’ve also installed more hand sanitizer stations through our campuses, including at designated entry/exit points and common areas, and keep them topped up for those occasions when soap and water are not available. When your hands aren’t visibly dirty, you can use a 70 - 90% alcohol-based hand sanitizer to protect you from picking up germs from common touch points. Remember to rub your hands for at least 15 seconds, and always follow Toronto Public Health guidelines for hand hygiene. As the College moves through the phases of reopening and activity increases on campus, we will continue enhancing our hand sanitizing stations in areas such as office entryways, labs and classrooms, to ensure everyone has equal access.

10 Signage When you return to campus, you will notice things look a little different. That’s because we have removed all signage that is not related to re-entry to campus, decluttering the walls to allow greater visibility of the posters and signs providing critical information about remaining healthy and reducing the risk of COVID-19 during our phased return to campus. Please take time to familiarize yourself with the messages. Examples of signage below: COVID-19 PREVENTION MEASURES NOTICE The best way to prevent infection is to avoid being For the safety of all our staff and students: exposed to the virus:

Keep a distance of 6 feet (2 metres) from others, and especially in common areas. Avoid contact with people who are ill.

Clean surfaces and touched objects and wash hands often with soap and water or use an alcohol-based hand sanitizer.

Stay home and self-isolate if you are sick.

Avoid touching your eyes, nose, and mouth with unwashed hands.

Avoid shaking hands with others. Face coverings are required Cover your cough or sneeze with a tissue, then immediately throw the tissue in the garbage and wash your hands. If you don’t have a tissue, in this facility at all times sneeze or cough into your sleeve or arm.

All members of the Centennial College community are reminded to use credible, evidence-based sources of information about this new coronavirus. Thank you for your cooperation. Please be safe.

Thank you for your cooperation. Please be safe.

centennialcollege.ca centennialcollege.ca

D14_03_JUN20 HELP STOP THE D14_03_JUN20 HOW DOES SPREAD OF COVID-19 COVID-19 SPREAD? WASH YOUR HANDS

Mainly spreads from close contact with an infected person when they cough, sneeze, or talk. ACTION: KEEP A DISTANCE OF 6 FEET (2 METRES) FROM OTHERS.

The virus can land on surfaces and survive for hours, but does not spread easily this way. ACTION: CLEAN SURFACES AND WASH HANDS OFTEN.

Help prevent the spread of germs and protect yourself from People are most contagious when they are sick COVID-19 and other respiratory viruses. and 48 hours before they show symptoms. • Wash your hands often with soap and water or use an ACTION: STAY HOME AND SELF-ISOLATE IF YOU ARE SICK. alcohol-based hand sanitizer. • Avoid touching your eyes, nose and mouth with unwashed hands. The virus does not spread through the air, so Centennial staff and students inside campus buildings are not at greater risk from shared vents. All members of the Centennial College community are ACTION: KEEP DISTANCE, ESPECIALLY IN COMMON AREAS. reminded to use credible, evidence-based sources of information about this new coronavirus.

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D14_03_JUN20

D14_03_JUN20 ENVIRONMENTS AND CAMPUS SPACES Working in Office Environments To ensure physical distancing, maintain at least one workspace between co-workers. Wear a face mask or face covering at all times while walking in the hallways and while sharing a workspace/room. Although some activities may require personnel to work within 6 feet of others, make every effort to scope out alternatives whenever possible. Keep the length of such interactions to an absolute minimum. Meetings Meetings play in a critical role in collaborative workplace such as ours. While working from home, we have learned to conduct effective meetings over remote, video conferencing platforms. During our phased return to campus, employees are encouraged to continue meeting virtually until further notice. Labs Select labs across our campuses have been reopened for lab instruction. All labs identified for re-entry have been reviewed to ensure occupants can safely maintain appropriate physical distancing. Modified lab layouts are posted outside each room to reflect capacity reductions and furniture/equipment alterations to facilitate safe access and operation within the spaces. Access will remain limited until further notice. Cleaning supplies and disinfectant wipes will also be available inside all labs. Restrooms All campus restrooms will remain open with sufficient signage and hand sanitizers. Ensure at least 6 feet between individuals and wash your hands thoroughly afterward to reduce the potential transmission of the virus. Elevators No more than two persons may enter an elevator at a time. As this will increase line-ups, we recommend you use the stairways where and when possible. When using an elevator, observe any markings indicating where you should stand, wear your mask/face covering and avoid touching the elevator button with your hand/fingers. Clean hands with soap and water or hand sanitizer upon departing the elevator. Bottle Filling Stations and Water Fountains To reduce the spread of germs, the College has turned offdrinking spouts for our water fountains. Bottle filling stations remain available throughout all campuses. Everyone is encouraged to bring their own reusable water bottles. Other Spaces It is important that only those who are actively engaged in taking classes or supporting our students are present on campus. Many spaces throughout our campuses will be unavailable during the winter semester, including classrooms and other spaces normally accessed for studying and relaxation. Limiting access to all areas allows us to maintain our strict cleaning protocols in those spaces required for learning.

12 SERVICES ON CAMPUS Food Services and Vending Machines There will be limited food services available on campus, with select cafeteria venues possibly being open with reduced hours if demand warrants. Vending machines offering an assortment of drinks and snacks remain in operation. An increased cleaning schedule will ensure that vending machines are disinfected on a frequent basis. Signage will be posted urging those who purchase from vending machines to clean their hands before and after touching the machines. Common area microwaves will also be available for use, with sanitizing wipes and signage nearby.

All cafeteria common areas remain open with limited capacity to discourage gatherings. Students are encouraged to stay on campus only for the duration of their labs. If a student has more than one lab on the same day and needs to eat a meal or snack, they must follow proper physical distancing, exercise hand hygiene before and after you eat, wear your mask/ face covering until you are ready to eat, and replace it when you are finished.

Staff are encouraged to eat their lunches at their desk area where possible. Always practice physical distancing whether you eat at your desk or in a break room. Avoid facing one another. Space yourselves out and remove chairs or tables in break areas to enable 6 feet between diners. Wipe all surfaces, including the table, refrigerator handle, coffee machine, etc. Practice hand hygiene before and after you eat. Bookstore Due to COVID-19, all Bookstore retail spaces remain closed to in-person shopping. Textbooks, supplies, materials and Centennial branded clothing remain available for online purchase. Bookstore staff are available to answer questions by phone from 9 am to 3 pm Monday to Friday. For more information about purchasing books online, and to access your campus’ online bookstore, visit HERE.

Before placing your order online, you may choose to ship the order to your address or use the curbside pick-up program (if the current re-entry Phase permits this service). Should you choose curbside pick-up at the checkout, the Bookstore will update you via email with instructions once the order is ready for pick-up. Library and Learning Centre Services All Library facilities and common Learning Centre areas remain closed. Students and staff will have access to a variety of innovative virtual service delivery programs. Virtual Library services include eBooks, electronic resources, email/phone services, online technology support for basic College software, Library research information guides, The Learning Portal, and other e-resources such as videos, articles, and simulations organized by subject and resource type. Virtual Learning Centre services include email/phone assistance and tutoring services such as free peer tutoring, tutor-led learning circles, math drop-in, math learning strategies and academic study skills/learning strategies. Learn more about these resources by visiting the Library and Web-Based Resources website. Device Loan Program The College continues to offer Chromebooks on loan to support remote learning activities. As there is a limited number of devices, they are loaned only after students have exhausted all other options for obtaining a device. Unfortunately, we cannot ship devices outside Canada. Students who require a device to support their learning from a distance activities should email: [email protected]. To learn more about the Chromebook loan program, read our Frequently Asked Questions. Student Hubs Student and Registrar services will continue to be offered virtually as there will be no in-person operations at The Hub. To access important virtual student services and support, please refer to the COVID-19 Student Information Centre.

13 Athletics and Recreation To support the health and safety of our campus community, our Athletics and Recreation facilities at all campuses remain closed until further notice. Centennial College Student Association Inc. (CCSAI) All on-campus CCSAI operations will remain closed, including the Athletic and Wellness Centre at Progress Campus, all Student Centres, facilities and food services. CCSAI currently offers online events and services only. Access to CCSAI space is limited to Facilities Maintenance and some on-site office employees. Special exceptions to access the facilities may be approved for scenarios where required for lab recovery activities; instructions will be communicated on a case-by- case basis to the appropriate persons. Child Care Centres Centennial College child care centres re-opened on July 2, 2020, with strict adherence to the Ministry of Education guidelines. The child care centres conduct their own pre-screening process as specified by Ministry guidelines, with support from the College. Residence The Centennial Place Residence at Progress Campus remains open to students electing to live on campus, but all large Centennial Place gatherings and events are postponed for the time being. Where possible, virtual programming will be offered. Common areas such as lounges, kitchens and gyms are closed, and residents cannot have guests on the premises. Physical distancing measures such as signage, floor markings, and barriers have been set-up throughout the facility to ensure a safe distance for all stakeholders. Increased cleaning schedules have also been implemented to ensure high touch points are consistently disinfected. Employees who are not essential to maintaining limited on-site operations will support the Residence through remote work. Event Centre The Event Centre will be closed for all internal and external events until further notice. Prayer Rooms Designated prayer rooms will be available at each of our campuses, in accordance with physical distancing guidelines and protocols. Please note that for health and safety reasons, you must bring your own prayer mat(s).

PRAYER ROOMS AT EACH CAMPUS Campus Classroom Capacity Ashtonbee Campus F-210 10 75 Ashtonbee Rd Downsview Campus 230 10 65 Carl Hall Rd Morningside Campus 312 10 755 Morningside Ave Progress Campus E1-16 10 941 Progress Ave Story Arts Centre 214 10 951 Carlaw Avenue

14 ROLES AND RESPONSIBILITIES As members of the College community, we all have a role to play in maintaining workplace health and safety practices. During the COVID-19 pandemic, this includes strictly adhering to our Campus Re-Entry Guidelines and Protocols, completing the mandatory training course and administering a daily pre-screening assessment prior to re-entry.

In addition to those outlined in the Occupational Health and Safety Policy, please also note the following roles and responsibilities:

Employees:

z Continue working remotely to the extent possible unless they are deemed essential workers/have roles and responsibilities to carry out on campus ◆ Please review our process for identifying the employees necessary to support labs in Appendix D

z Report hazards and/or non-compliance with COVID-19 guidelines and protocols z If you are an employee supporting on-campus student learning, refer to the checklist in Appendix E

Managers:

z Ensure your teams have acknowledged the Campus Re-Entry Guidelines and Protocols (including the health and safety protocols identified therein) and have completed the associated mandatory training course z Discuss on campus work expectations with your teams z Support the health and safety of practices in your area(s)

Joint Health and Safety Committee (JHSC):

z Identify workplace hazards and make recommendations on prevention and mitigation z Support and contribute to the campus re-entry health and safety plan until the risks from exposure to COVID-19 are mitigated, and the community can safely resume normal activities z Support and contribute to on-site inspection of required protocols

15 YOUR PSYCHOLOGICAL HEALTH AND WELLBEING As Centennial continues aiding community efforts to limit the spread of COVID-19, supporting the physical and psychological health and well-being of the College community remains at the forefront of this initiative. Change can be stressful, and adapting to change often means finding new ways of working. As the College reopens in lockstep with provincial guidelines, the College has developed resources to equip staff and faculty with methods to build the resilience, empathy and accountability that shape an enabling culture. Empowering our community is an essential part of our cultural DNA.

z Building resilience z Developing empathy z Demonstrating accountability

Outbreaks such as the current novel coronavirus (COVID-19) pandemic can also bring stress and increased levels of fear and anxiety, and everyone reacts differently to stressful situations. There are many resources related to mental health and coping during COVID-19 that can help you during this period: Employees Morneau Shepell, Centennial’s Employee Assistance Provider (EAP), is available to offer emotional support and counselling to faculty and staff, and has increased services during this stressful period. Please see below the resources available to you:

EAP: Morneau- Shepell

z Website: workhealthlife.com z Phone Number: 1-877-890-9052 z App: My EAP (IOS, Android, Blackberry)

WellCan: Morneau Shepell

z Website: wellcan.ca z App: WellCan (IOS and Android)

AbilitiCBT: Internet-based Cognitive Behavioral Therapy (iCBT) Program

z Website: https://ontario.abiliticbt.com/home

Employees can also contact the Human Resources COVID-19 Hotline by calling 416-289-5226 or emailing [email protected].

If you are concerned about your health or are experiencing any COVID-19 related symptoms, do not return to campus. Self-isolate immediately and contact Telehealth at 1-866-797-0000, Toronto Public Health at 416-338-7600, or your health care provider.

16 Students The health and wellbeing of our students is a top priority for Centennial. Whether you are interested in learning about new time management techniques, looking to connect with or make new friends, or even take part in a virtual fitness class, Centennial has you covered.

We also recognize that there are many pressures facing students as we navigate the COVID-19 situation together, while trying to stay engaged in learning. It’s normal to feel overwhelmed right now with so many demands facing all members of our Centennial College community. We know you’re working hard to accomplish your personal, academic and career goals, and we’re here to support you in reaching these goals during this challenging situation.

Please visit our Student Health and Wellness Website for more information on the range of initiatives available to you. These include:

z Psychoeducational groups and workshops (Thriving in Action and Wellness Wednesday Programming). z High quality mental health and wellness resources you can navigate at your own pace. z Skill building resources to support you in coping with the challenging demands of daily life. z Information about high quality community resources. Student Mental Health Supports Whether you are anxious about catching COVID-19, or worried about loved ones living in a country impacted by COVID-19, please know that the College understands your concerns and is able to provide services to help you through this worrying time. Students can reach out to friends, teachers, advisors or staff at the Student Experience Office for any needed support.

As well, support is available through one of the College’s counsellors working at the Centre for Accessible Learning and Counselling Services (CALCS). The CALCS team remains committed to providing its full range of services for student wellness and accessibility Monday to Friday, 8:30 am – 4:30 pm. Students can book an appointment with a CALCS team member using the link below (preferred method), or over the phone or by email:

z To book an appointment online, visit the CALCS Online Booking website. z Call for an Appointment: 416-289-5000, ext. 3850 z Email for an Appointment: [email protected]

Students also can access external after-hours health and wellness supports (available 24/7):

Good2Talk

z Phone Number: 1-866-925-5454

Telehealth Ontario

z Phone Number: 1-866-797-0000

17 International Student Helpline

z Phone Number: 1-844-451-9700 z Website: https://keepmesafe.myissp.com/

Domestic Student Helpline

z Phone Number: 1-877-390-7325 z Website: https://realcampus.ca/centennial/

Students who are concerned about their health or experiencing any COVID-19 related symptoms should not return to campus. Self-isolate immediately and contact Telehealth at 1-866-797-0000, Toronto Public Health 416-338-7600, or your health care provider.

Students can also call the College’s Client Services Line, answered 9 am – 4:30 pm from Monday to Friday: 416-289-5300.

If you see anyone presenting significant distress and may be a danger to themselves and others, please call 911 immediately and notify our Campus Security team at ext. 2020 or 416-439-4357.

18 APPENDICES Appendix A COVID-19 PRE-SCREENING Notice of Collection: Security Initial The information in the Centennial College Pre-Screening Assessment is collected under the legal authority of the Ministry of Colleges and Universities Act, R.S.O. 1980, Chapter 272, S.5; R.R.O. 1980, Regulation 640. By proceeding to take the Centennial College Pre-Screening Assessment, Centennial College will receive a record of the result of your completed Centennial College Pre-Screening Assessment (Approved or Denied). The information is used to make a decision on whether you are permitted access to College facilities and, if necessary, used for contact tracing initiatives related to the COVID-19 Pandemic. Any inquiries about this authorization may be directed to the Vice President, Human Resources and Organizational Development, 416-289-5000, Centennial College, P. O. Box 631, Station A. Toronto, ON M1K 5E9 Centennial Identification:

Name: Employee Student Contractor

Date: Time:

Centennial Email: Centennial ID Number: The purpose of the Centennial College COVID-19 Pre-Screening assessment is to have community members report the existence of any potential COVID-19-related symptoms and exposure history. You are not expected or required to disclose medical conditions unrelated to COVID-19. If you have an existing health condition that gives you the symptoms, select “No,” unless the symptom is new, different or getting worse. • Fever or chills • Cough • Trouble breathing • Sore throat, trouble swallowing Do you have any • Runny or stuffy nose of the following Question 1 new or worsening • Extreme tiredness, sore muscles or joints* Yes No symptoms or • Decrease or loss of taste or smell signs? • Nausea, vomiting, diarrhea • Pink eye or headache* *If mild headache, tiredness, sore muscles or joints occur within 48 hours after getting a COVID-19 vaccine, select “No” and wear a medical mask when at work. If symptoms last longer than 48 hours or worsen, select “Yes”. Does anyone in your household have one or more of the above symptoms and/or are waiting for test results after experiencing symptoms? No Question 2 Does... • If you are fully vaccinated**, select “ .” Yes No • If the household member’s mild headache, tiredness, sore muscles or joints occurred within 48 hours after getting a COVID-19 vaccine, select “No”. If their symptoms last longer than 48 hours or worsen, select “Yes.” Have you been notified as a close contact of someone with COVID-19 or been told to stay home and self-isolate? Question 3 Have you… Yes No • If you are fully vaccinated** and have not been advised to self-isolate by public health, select “No.” In the last 10 days, have you tested positive on a rapid antigen test or a Question 4 Have you… home-based self-testing kit? Yes No • If you have since tested negative on a lab-based PCR test, select “No.”

Question 5 Have you… In the last 14 days, have you travelled outside of Canada AND been advised to quarantine per the federal quarantine requirements? Yes No Results of Screening Questions: Individuals who answer NO to all questions from 1 through 5 have passed and can enter the College. Everyone is required to wear appropriate personal protective equipment and to self-monitor for symptoms. Individuals must completed the COVID-19 Pre-screening Assessment each day before they come to the campus, and are encouraged to complete it every day. Individuals who answer YES to any question from 1 through 5 have not passed and cannot enter the campus. Those who do not pass are asked to return home and self-isolate immediately. Employees/students/staff/visitors should contact their Manager/immediate Supervisor, Dean, Chair, or Success Advisor. All individuals should also contact a primary care provider, local public health unit or Telehealth to discuss their symptoms and/or exposure, and seek advice on testing. **Fully vaccinated is defined as an individual ≥14 days after receiving their second dose of a two-dose COVID-19 vaccine series or their first dose of a one-dose COVID-19 vaccine series. 19 Appendix B COVID-19 Pre-Screening Assessment FAQs

1. What is the Centennial College Pre-Screening Assessment?

Before you can enter any of Centennial College’s campuses, you must complete and pass a new pre-screening assessment each day showing you are free of COVID-19 symptoms. The Centennial College Pre-Screening Assessment checks for the presence of any current COVID-19-related symptoms, exposure history, and travel history. This tool will confirm you can safely return to campus, reducing the risk of potential exposure to COVID-19. Public health officials have recommended workplaces establish a pre-screening process to help limit the spread of COVID-19 and ensure we are all fulfilling our responsibility to each other. Please help us minimize the impact to Centennial College and our community.

2. When do I need to complete the Centennial College Pre-Screening Assessment?

The Pre-Screening Assessment must be completed prior to your entry to any of Centennial College’s campuses. It is highly recommended that you complete the pre-screening assessment prior to your arrival on campus as you will not be allowed entry if you indicate have any symptoms.

3. How do I complete the Centennial College Pre-Screening Assessment?

Pre-screening can be completed through the Campus Safety Watch App or in person once you arrive on campus.

On-site Pre-Screening: At a pre-screening booth at a designated campus entrance. You will be asked to fill out a pre-screening form with the approved pre-screening questions. (see Appendix A)

The purpose of the Centennial College COVID-19 Pre-Screening assessment is to have community members report the existence of any potential COVID-19-related symptoms and exposure history. You are not expected or required to disclose medical conditions unrelated to COVID-19.

4. What is the Campus Safety Watch App?

The Campus Safety Watch App is designed to help raise awareness of the personal safety services offered for the Centennial College community, as well as help you to improve your personal safety and to encourage community involvement in public safety.

5. How do I access the Campus Safety Watch App?

The Campus Safety Watch app is available as a free download on Google Play, iTunes App Store and BlackBerry World.

6. Is the Centennial College Pre-Screening Assessment secure?

All information collected from the Centennial College Pre-Screening Assessment through the Campus Safety Watch App is encrypted in transit using TLS 1.2 and encrypted in storage using AES 256. All data sovereignty rules apply to this data, which means it will be stored in Canada only. No HIPPA data (patient information) is collected during this assessment. Data is not sold or shared with any third parties, unless compelled by law.

20 7. Will I remain anonymous?

The data collected during the pre-screening assessment through the Campus Safety Watch App will be transmitted and stored encrypted within a Canadian data center, and will only be shared with Toronto Public Health for the strict purpose of support with contact tracing should there be a risk to the College and its community members due to a positive case of COVID-19. Information collected via the manual process will be stored securely on-site with Life Safety and Security, and will only be shared based on the above scenario.

8. What do I do if my results lead to a denied entry?

If your results lead to a denied entry (red QR code), please contact your immediate manager or program chair and do not attend the College. If you feel concern regarding your health or are experiencing any COVID-19 related symptoms, please do not return to campus. Self-isolate immediately and contact Telehealth at 1-866-797-0000, Toronto Public Health at 416-338-7600 or your health care provider. WHAT TO DO IF YOU DEVELOP COVID-19 SYMPTOMS

Contact Telehealth at 1-866-797-0000, Toronto Self-isolate immediately Public Health at 416-338-7600 or your health care provider.

Groceries,

A small supply of procedure/surgical masks, Ensure you have everything you need to self-isolate. To self-isolate you will need: Thermometers, and

Soap, water and/or alcohol-based hand sanitizer to clean your hands.

Call ahead before visiting, and tell them you that If you need to visit your health care provider: you have been self-monitoring for COVID-19 and have now developed symptoms.

Do not use public transportation

Drive yourself if possible

Take additional precautions when travelling to/ from the hospital or health care provider’s office: If driving yourself is not possible, arrange a ride with a family member, friend, taxi or ride share. Sit in the back seat, open the window, and wear a mask.

If you take a taxi/ride share, record company name and operator number.

21 9. What do I do if my results lead to approved access?

Please read the following:

◆ Arrive on campus only for the date and time confirmed through your department/school and do not come with any guests. ◆ Bring your Centennial College issued myCard ID with you as you will need it to access the building; ◆ Show proof that you completed the Campus Re-Entry Protocol and Guidelines mandatory training. ◆ Show your green QR Code. ◆ Use your myCard to sign in and pass through the pre-screening station. ◆ Continue to self-assess for illness and, if you are sick, do not come to campus. If you feel sick, leave the campus immediately and contact your Manager or Program Chair. ◆ Ensure strict adherence to government and Toronto Public Health directives, including physical distancing, wearing a face mask/covering, covering your cough/sneeze and abiding by proper hand hygiene/washing practices. ◆ Follow all appropriate personal protective equipment (PPE) guidelines.

10. Where do I enter to conduct my pre-screening assessment?

z If you are unable to conduct your pre-screen assessment before heading to campus, you can complete it at your campus’ designated entry doorway. Please see below.

ENTRY POINTS Campus Entrance

Ashtonbee Campus B-block (75 Ashtonbee) 75 Ashtonbee Rd 930 Warden Downsview Campus Main 65 Carl Hall Rd Morningside Campus 100 Level 755 Morningside Ave 200 Level Library Main Progress Campus R-Block East 941 Progress Ave C-Block Main Story Arts Centre Main 951 Carlaw Avenue

22 Appendix C Cleaning and Sanitation

Centennial College’s enhanced cleaning schedule includes the following:

Common Areas Stairways Floors, Doors, Tables, Hand rails, spot clean spot clean walls, windows, walls, floors waste sorting receptacles

Classroom and Labs Washrooms once they open for use Spot clean walls, floors, Floors, Doors, spot clean doors, dividers, sinks, walls, Desks, Chairs, Waste toilets, hand dryers sorting receptacles

3 x during the day, 1 x per day 2 x per day 1 x per day 1x per night

Added COVID-19 Added COVID-19 Added COVID-19 Added COVID-19 Measures: Measures: Measures: Measures: 3 x per day 2 x per day disinfection 3 x per day 3 x per day disinfection of all of frequently touched disinfection of all disinfection of all frequently touched common surfaces. Hand frequently touched frequently touched surfaces in this Sanitizer will be available surfaces in this surfaces in this space. at the entryway of each lab space. space. for users to sanitize upon entry and exit. Disinfecting wipes will be available inside each lab for users to disinfect their immediate work area and lab and technical equipment pre and post use.

24 Offices Elevators Floors, walls, kitchens, Buttons, doors, spot clean hard work surfaces walls, hand rails

Washrooms Hallways Spot clean walls, floors, Hard surfaces, floors, spot doors, dividers, sinks, clean walls toilets, hand dryers

3 x during the day, 1x per night 3 x per week 1 x per day 1 x per day

Added COVID-19 Added COVID-19 Added COVID-19 Added COVID-19 Measures: Measures: Measures: Measures: 3 x per day 3 x per day 3 x per day 3 x per day disinfection of all disinfection of all disinfection of all disinfection of all frequently touched frequently touched frequently touched frequently touched surfaces in this surfaces in this surfaces in this surfaces in this space. space. space. space.

‘x’ denotes the number of times an action is repeated during a defined time.

25 Prioritized Return to Campus Checklist Employee Return to Campus – Fall 2021

The following flowchart should be used by Managers when determining which employees are needed to support on-campus student learning:

Which employees are needed to support Fall 2021?

Is employee needed to provide face-to-face instruction?

Manager Is employee needed to provide in-person support/service? completes checklist Is employee needed to provide in-person health and safety support/security?

Is employee unable to perform duties remotely?

Needed on campus Not needed on campus (ad hoc, hybrid, FT)

Manager requests that employee return to campus and has conversation with employee Work from Home

Employee agrees to return to campus Employee requires additional information/accommodation

Employee discusses

Completion of template letter with manager

Completes training material and reads guidelines before returning Manager contacts HR COVID-19 hotline for Manager refers to Scenario Guide answers and next steps

26 Appendix E

Checklist for Employees Supporting On-Campus Student Learning

Ensure students have read and successfully completed the Re-Entry Guidelines and Protocols Training Course.

Ensure students are aware they must complete the Centennial College COVID-19 Pre-Screening Assessment to confirm they are free of symptoms of COVID-19 and can safely return to campus (mandatory prior to each campus visit).

Emphasize the importance of adhering to the health and safety protocols outlined in this document, including physical distancing, wearing of personal protective equipment (e.g., face mask), proper hygiene practices, etc.

z Ensure physical distancing throughout all learning, which includes ingress and egress of learning spaces. z Remind students to wash their hands often and utilize the hand sanitizer made available throughout all learning spaces (including when entering and exiting learning spaces).

Disinfecting wipes (or spray and paper towels) will be available in all learning spaces.

z Ensure time is set aside at the beginning and end of class for wiping down immediate work spaces, equipment and tools as appropriate (both prior to and after use).

27 Appendix F: Re-Entry Checklist for All Students and Employees The following checklist outlines essential items that you should know or have completed prior to arriving on campus. This checklist is applicable to all students and employees.

Note: Any requirements and guidance for re-entry are subject to change based on the evolving situation. Please continually check for updates to this checklist as revisions may be periodically made.

Checklist for Entry

Read and acknowledge the Centennial College Campus Re-Entry Guidelines and Protocols document.

Complete the Centennial College Campus Re-Entry Guidelines and Protocols Training Course.

Employees: Successfully complete the Centennial College Campus Re-Entry Guidelines and Protocols Training Course

Students: Successfully complete the Centennial College Campus Re-Entry Guidelines and Protocols Training Course

Complete the COVID-19 Pre-Screening Assessment found on the Campus Safety App each day before you come on campus. You must display the email of completion to Security upon arrival at the entrance on campus. On-site assessments are available but may take longer for you to proceed through the entrance procedures.

If you do not pass the COVID-19 Pre-Screening Assessment or are experiencing any of the symptoms listed on the Toronto Public Health website, do not return to campus. Please refer to the Think You Might Have COVID-19? section for actions to take if you are presenting with symptoms.

Ensure that you have your myCard prior to arriving on campus as you will scan-in upon arriving at the entrance. If you have misplaced your myCard, please follow the instructions outlined in the myCard Information section to order a new card.

Note the entrance that you will go to upon arriving at campus. There are limited points of entry at each campus. There may be physically distanced line-ups upon arrival, so please arrive early to ensure ample time to make it to your destination.

Be sure to wear a mask for face covering when inside campus facilities. Depending on the work and lab activities that you are engaging in, you may be required to wear additional Personal Protection Equipment (PPE).

Practice regular hand washing and/or hand sanitizing, and ensure that you are extra vigilant with washing hands when working with shared equipment and tools.

Ensure that you keep a minimum of 6 feet apart where possible. Additional personal protection equipment may be deemed necessary when appropriate physical distancing is not possible.

Please ensure that any areas where you have been working or sitting have been appropriately cleaned. Before you leave, please use the provided disinfectant to wipe down all surfaces for the next person.

28 THANK YOU FOR YOUR CO-OPERATION IN KEEPING OUR CENTENNIAL COLLEGE COMMUNITY SAFE.

29 centennialcollege.ca

D14_03_JUN20 updated: July 2021